The National Society of Collegiate Scholars Officer ... Congratulations on your role as an NSCS ofﬁ cer! You are taking on the responsibility of leading, motivating, and engaging

The National Societyof Collegiate Scholars

OfficerHandbooko2016-2017

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Congratulations on your role as an NSCS offi cer! You are taking on the responsibility of leading, motivating, and engaging students who are already recognized as high achievers – just as you are. We’re excited to have you as part of the NSCS TEAM.

This offi cer handbook will give you an overview of how to run your chapter successfully. It is the starting point to help you build a successful year for your chapter. Your Member Engagement Manager is always available to serve as your resource to make NSCS programs and opportunities work for you. Consider your Manager your personal advisor and coach. The website and offi cer portal are ongoing sources of information, particularly for important dates and opportunities.

I am proud and grateful that each of you is leading NSCS on your campus. You are our student ambassadors to members, parents, faculty, and administration, as well as your campus community.

Thank you for choosing to be a part of NSCS, thank you for stepping forward as a campus leader, and thank you in advance for what I know will be a great year for the NSCS TEAM.

Stephen E. Lofl inCEO and FounderThe National Society of Collegiate Scholars

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NSCS Overview - Pages 4-8 NSCS in a Nutshell - 4 NSCS TEAM - 5 NSCS Acronyms - 6 NSCS FAQs - 7 NSCS Publications - 8

Chapter Management & Resources - Pages 9-28 Chapter Leadership Positions and Responsibilities - 9 - 13 Regional Map - 14-15 Star Status - 16-17 Year at a Glance - 18-21 Budget & Finances - 22 Offi cer Recruitment - 23 Advisor Recruitment - 24 Member Recruitment - 25 Offi cer Transition Checklist - 26 - 28

Chapter Communication - Pages 29-34 How to Run an Effective Chapter Meeting - 29 Chapter Communication - 30 - 31 Publicity & Social Media - 30 Branding - 32 Creative Ideas for Chapter Engagement & Campus Collaboration - 33-34

Scholarships & Programs - Pages 35-39 Scholarships - 35 Induction - 36 PACE - 37 Integrity - 38 The National Leadership Council - 39

Table of Contentse of C

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PILLAR

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NSCS IN A NUTSHELL

Founded

April 30, 1994Chapters

350+

1994 2000Steve Lofl in’s “crazy idea”

becomes a realityNSCS membership reaches 100,000!

NSCS TIMELINE

2006

NSCS membership reaches 500,000!

2008NSCS awards over

$250K in scholarships

2014NSCS membership reaches one million members & over one million dollars in scholarships awarded

2016

NSCS celebrates its 22nd year!

BRAND

Scholarship, Leadership, Service (Built on a common foundation of Integrity)

Crimson and Gold

To be an exceptional honor society

To recognize and elevate high achievers

Honor. Inspire. Engage.

SYMBOLISMThe endless pursuit of knowledge

The enlightenment of education

The NSCS pillars of Scholarship, Leadership, and Service

An ancient symbol of distinction among leaders

MEMBERSHIP REQUIREMENTS

Completed between 12 and 60 credits at an NSCS member institution

Be a fi rst- or second-year student at the time of nomination

Have at least a 3.4 GPA and be in the top 20% of one’s class

Pay a one-time $95 fee

OPEN BOOK

LAUREL

STARS

TORCH

CREDITS

DUES

GRADES

STANDING

COLORS

PROMISE

MISSION

VISION

PILLARS

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MembersThe best and brightest undergraduate and alumni members in the country, recognized for their academic achievement. NSCS membership is a lifetime opportunity providing benefi ts during and after college.

Offi cersMembers who are making the most of their undergraduate NSCS experience by taking on leadership roles and committing to improve the experience of fellow NSCS members.

The National Leadership Council (NLC)A special opportunity for a select group of members to serve on an advisory board to the NSCS national staff and Board of Directors. NLC members are chosen based on their dedication, service, and commitment to NSCS.

The Society of Torch & LaurelAn honors program developed by NSCS to recognize high school high achievers and provide them and their families with the vital tools to successfully transition to college.

AdvisorsEngaged administrators and faculty who are committed to the Society’s mission and have dedicated their time to supporting their local NSCS chapter.

Campus Offi cialsThe Registrars, University Presidents, and other faculty and administrators who believe in and support NSCS, and who have committed time to improving and expanding the Society.

PartnersLike-minded companies, graduate schools, and other organizations that see the potential in NSCS members and want to connect them with the high-profi le jobs and opportunities at which members excel.

Board of DirectorsA group of experienced leaders with backgrounds in higher education, business, and nonprofi t sectors, who plan for the future of the Society through strategic planning.

National StaffA committed, dynamic, and energetic team who strive to provide the highest-quality experience for NSCS members.

NSCS TeamNSCS serves various constituents; Here’s who they are—

you’ll hear some of these terms very often in the coming weeks and months!

PILLAR

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Commonly Used NSCS Acronyms

Here are some terms you’ll see mentioned throughout this handbook and when you’re working on NSCS-related projects.

PACE: Planning to Achieve Collegiate Excellence. This is one of NSCS’ three signature programs, which focuses on connecting high-achieving NSCS members with local middle school students in their community to mentor and encourage these students to attend college.

DHM: Distinguished Honorary Members. These are talented and noteworthy members of the community who have had an impact on your chapter or community, whom you’d like to honor for their outstanding contributions. Your chapter will typically be asked to provide this to NSCS’ national offi ce during the summer.

IAP: Invitation Approval Packet. This is an online form that you complete at the start of each school year. It requires proof that your chapter is registered with your school as a student organization, as well as a list of names, titles, and contact information for your entire offi cer board. Doing this sets you up for a great year with NSCS.

EMI: Eligible Member Information. This is the list of students who are eligible to be invited to join your chapter. The NSCS national offi ce typically works with your advisor to acquire this list.

ME: Member Engagement. NSCS staff who work with chapter offi cers and advisors to ensure chapters' success in engaging and elevating NSCS members.

NLC: National Leadership Council. The National Leadership Council (NLC) is a special opportunity for a select number of members to serve as an advisory board to the NSCS national staff and Board of Directors. Your ME Manager and members of The National Leadership Council serve as a resource to you.

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FAQsHere are some of the most commonly asked questions you’ll

hear from prospective and current NSCS members.

How is NSCS different from other honor societies? NSCS is the only interdisciplinary honor society inviting fi rst and second-year college students, providing leadership opportunities, scholarships and other benefi ts that support members early in their college career and beyond. NSCS offers benefi ts both on the national level and local level. Nationally, NSCS offers $1,000,000 each year in undergraduate scholarships and resources, more than any other honor society. Scholarships are available for all member types — 4-year, 2-year, online, alumni, and international. In addition, membership is more than just an academic achievement or a line on a resume. Active chapters provide members opportunities to participate in community service and social activities, as well as professional and personal development opportunities.

What are the benefi ts of joining NSCS? In addition to recognition, networking, career resources, leadership development, and community service opportunities, members can apply for exclusive scholarships and awards, attend special NSCS programs throughout the country, and are often recruited by major employers. NSCS membership also offers members discounts and deals on the things they'll need most, like car insurance, laptops, and more.

Where does my membership fee go? The $95 membership fee is used to provide a variety of benefi ts and services to you as a member. These include funding for chapter activities, a personalized diploma and Induction Ceremony, networking and career resources, scholarships, awards, and events. The fee also helps offset NSCS’ administrative costs. NSCS is a nonprofi t, which means that all funds coming into NSCS go back into NSCS initiatives and operational costs. Please keep in mind that the membership fee is a one-time fee to maintain lifetime NSCS membership.

What happens after I join NSCS? The national offi ce will send you a confi rmation e-mail immediately after your membership confi rmation has been processed. You’ll receive login information to the NSCS portal so you can access your benefi ts and begin applying for scholarships. You’ll also begin receiving the Scholar Connection, NSCS’ weekly e-newsletter, which is full of the latest scholarships and benefi ts. About four to six weeks after we confi rm your membership, you’ll receive your membership diploma and a press release for you to share with local media at your permanent address.

How involved do I have to be as a member? We don’t maintain any involvement or academic requirements for our members once they join. We realize that with classes, internships, jobs, and extracurricular activities, college students are busy. We don’t want to burden you with additional requirements that you might not be able to meet. That said, if you want NSCS to be more than a line on your resume, you should seize the benefi ts and opportunities we share with you, whether it’s a scholarship, campus activity, or career opportunity.

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NSCS PublicationsNSCS uses a variety of online and printed publications to showcase NSCS member

benefi ts and experiences. Below is a list of our major publications:

Scholar Connection: This weekly e-newsletter is sent every Sunday to all undergraduate members. It includes details on the latest scholarships, discounts, programs, internships and study abroad opportunities.

Offi cer Updates: This is a weekly email for NSCS offi cers and advisors only, sent from your Member Engagement Manager that includes information on programs, benefi ts and chapter management tasks and reminders.

Society Magazine: This annual publication highlights the stories and experiences of NSCS members and chapters across the country.

TalkNerdy2Me: NSCS’ blog about college life features posts written by and for all college students on campus life, career planning, how to manage your money, the latest in tech, and more.

Alumni Connection: This monthly e-newsletter is sent to NSCS alumni and includes scholarships, discounts, and other alumni-relevant benefi ts.

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Chapter Management & Resources

Chapter Leadership Positions and Responsibilities

NSCS’ chapter leadership includes a faculty/staff advisor and student offi cers, who lead their chapter in engaging and inspiring members. Below is a list of required and optional roles on your offi cer board, as well as general expectations for all offi cers.

General Expectations for all Offi cers• Serve as a role model, embodying the ideals of a student leader and

engaged NSCS member

• Maintain open lines of communication with fellow offi cers, the chapter advisor, chapter membership, and the NSCS national offi ce

• Possess accurate and up-to-date knowledge of NSCS opportunities and benefi ts, and be able to effectively communicate the benefi ts of NSCS membership

• Utilize the resources at www.nscs.org, and maintain an accurate chapter profi le

• Maintain chapter Facebook page based on requirements outlined in “Maintaining your NSCS Chapter Facebook Page”

• Keep members engaged by attending regularly scheduled events

• Network with other organizations and individuals on campus

• Turn in requested information on or before stated deadlines

• Take an active role in planning and holding the New Member Induction Ceremony

• Allow name and email to be included on new member invitations, and serve as a resource to potential members

• Fully prepare incoming offi cers to ensure a smooth transition for the next year

• Take full advantage of the opportunities to develop personally and professionally through your NSCS leadership role

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AdvisorAdvises and supports the efforts of the chapter, providing consistency from year to year.

Responsibilities

• Serve as resource for offi cer board• Assist with creation/implementation of chapter policies,

including offi cer selection• Help resolve disputes if they arise• Serve as liaison to university departments and

community when necessary

• Attend chapter’s New Member Induction Ceremony

• Receive information sent by mail, from the NSCS national offi ce including but not limited to the Fall and Spring Boxes and chapter credit cards

• Manage the Invitation Approval Process, including:• Allowing NSCS to use the advisor’s signature on the invitation

letter• Supporting yearly NSCS registration on campus• Finalizing the online Invitation Letter approval by

October 1 each year

• Facilitate the Eligible Member Information (EMI) process so that new members can be invited, including:

• Sending EMI request to the school registrar or other appropriate offi ce on campus

• Following up with the registrar to ensure EMI is received by certain deadlines

• Troubleshooting roadblocks in receiving EMI

• Store chapter items from year to year so that they do not get lost in offi cer transitions

Chapter PresidentManages the chapter’s overall goals and direction for the year, while maintaining positive relations with the national offi ce, chapter membership, and campus community.

Responsibilities

• Organize, plan, and facilitate the growth and success of the chapter

• Set the agenda for chapter/offi cer meetings

• Plan and coordinate chapter offi cer meetings

• Communicate regularly with the chapter advisor, offi cers, and Member Engagement Manager

• Ensure that the chapter remains registered and in positive standing with all appropriate campus offi ces, including being listed under student organizations on school website

• Attend the annual NSCS Offi cer Training

• Maintain Facebook chapter page based on requirements outlined in “Maintaining your NSCS Chapter Facebook Page”

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• Hold chapter leadership accountable for chapter goals and performance

• Oversee offi cer transitions

• With the chapter advisor, facilitate the member recruitment process(Invitation Approval Packet in the fall, Eligible Member Information in the spring)

• Act as a liaison between the national offi ce and your chapter

Executive Vice PresidentCollaborates with the Chapter President to ensure the growth and success of the chapter, manage NSCS Signature programs, and ensures compliance with all campus and national regulations and deadlines. Note: Sometimes known as VP, Events. Some chapters also have a Social Chair to provide additional support for chapter events.

Responsibilities

• Initiate collaboration between chapter and other groups/organizations

• Fulfi ll the duties of the chapter president in his/her absence

• Attend all offi cer meetings and events unless otherwise approved by the Chapter President

• Maintain Facebook chapter page based on requirements outlined in“Maintaining your NSCS Chapter Facebook Page”

• Oversee the planning and execution of the New Member Induction Ceremony

• Submit Induction Scheduling Form, Activity Report, and Roster to National Offi ce

• Secure speakers for meetings, events, and other activities

• Collaborate with VP of Social Media and VP of Public Relations to publicizechapter events and oversee all membership and recruitment events

TreasurerOversees chapter fi nances, fundraising and tracks member involvement.Note: Some chapters choose to combine the Treasurer Role with Secretary or Star Status Coordinator.

Responsibilities

• Understand all policies related to chapter fi nances and chapter credit card• Prepare fall and spring chapter budgets and coordinate disbursement of

chapter checks with the national offi ce

• Manage and oversee all fi nancial transactions for the chapter, including reimbursement of expenses

• Plan all chapter fundraising activities

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VP, PACE (Planning to Achieve Collegiate Excellence)Coordinates the chapter’s Planning to Achieve Collegiate Excellence program, maintaining its presence as the signature NSCS service initiative.

Responsibilities

• Establish and maintain relationship with partner school/organization

• Plan regular PACE activities such as mentoring/tutoring, assemblies, and March to College™ Day(s)

• Recruit, train, and provide ongoing support to PACE volunteers

• Solicit and implement feedback from program participants

• Ensure program compliance with all legal and privacy regulations, as stipulated by the partner organization and college/university administration

VP, Community Service Connects members with their campus and local communities through participation in charitable events and NSCS-sponsored service activities.

Responsibilities

• Establish and maintain relationships with local service partners

• Stay up-to-date on campus service activities

• Recruit members to participate in service programs and events

• Ensure program compliance with all legal and privacy regulations, as stipulated by the partner organization and college/university administration

Star Status CoordinatorKeeps an organized and detailed account of chapter activities, consistently updates Star Status Checklist, and monitors Star Status progress.

Responsibilities

• Report chapter activities and member involvement to the national offi ce,in accordance with the Star Program

• Ensure that the chapter meets minimum Star requirements

• Maintain records for a member tracking/rewards program (if applicable)

• Distribute all information about national opportunities to members and offi cer board

• Provide national offi ce with relevant documents, photographs, etc.

• Communicate with Member Engagement Manager regarding Star Status

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VP, Public RelationsFosters awareness of NSCS and its activities among potential members, campus offi cials, and the community at large. Maintains detailed, multimedia records of chapter’s service and social activities and history to aid in publicity, recruitment, and offi cer transitions. Maintains the chapter’s online presence on chapter’s Facebook page, also inclusive of managing chapter e-mail accounts, Twitter, Instagram, and/or website (if applicable), and profi les in campus organization directories.Note: Some chapters also have a VP of Social Media.

Responsibilities

• Increase activity in your chapter through public relations efforts

• Maintain Facebook chapter page based on requirements outlined in “Maintaining your NSCS Chapter Facebook Page”

• Plan and coordinate chapter’s public relations campaigns and other member recruitment activities

• Publicize chapter meetings, events, and member accomplishments

• Participate in organization fairs, fall welcome activities, etc.

• Visit freshman orientations/seminars, honors classes, residence halls, etc. to provide publicity for your NSCS chapter

• Ensures the campus is engaged and familiar with NSCS

• Upload picture(s) and tag all of the offi cers from your chapter on Facebook

• Ensure all meeting minutes on Facebook are posted in the “Notes” section

• Maintain conversation by responding to comments and answering questions on the chapter Facebook page

• Create and upload photos/video for events on Facebook

• Use status update to make announcements for events and important reminders

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Regional Map

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Star StatusWe’ve developed the Star Status program to help you maintain or build on your chapter’s past suc-cess. Follow the guidelines below to earn your chapter Gold, Silver or Bronze status. Certifi ed Gold

chapters may also qualify to apply for Platinum or Diamond Status.

Yearlong: Ongoing Activities DeadlinePossible Points:

Maintain an active chapter Facebook page Ongoing 8

Communicate with members via email using NSCS portal at least once a month Ongoing 8

Facilitate community service events throughout the year Ongoing 6

Hold at least one General Body Meeting a month Ongoing 8

Yearlong Total: 30

Fall 2016 DeadlinePossible Points:

Schedule 2016 New Member Induction Ceremony 6/1/2016 2

Nominate Distinguished Honorary Members 7/12/2016 5

Complete Induction Check-In Call with Member Engagement Manager no later than two weeks before Induction

12/1/2016 2

Hold New Member Induction Ceremony 12/1/2016 5

Track new member attendance at New Member Induction Ceremony and turn in roster to Member Engagement Manager

12/1/2016 2

Complete Invitation Approval Packet (IAP) on NSCS Portal 10/1/2016 7

Submit Fall Budget to Member Engagement Manager 10/15/2016 2

PACE: Mentoring or Assembly 12/1/2016 5

Participate in your school’s student activities fair or take part in a campus wide event as a chapter

12/1/2016 5

Fall Total: 35

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Spring 2016 DeadlinePossible Points:

Submit Eligible Member Information (EMI) based on Fall 2016 grades 1/15/2017 7

Participate in NSCS Integrity Week 2/12/2017 5

Submit Spring Budget to Member Engagement Manager 3/15/2017 2

PACE- March 2 College Day 4/1/2017 5

PACE- Mentoring or Assembly 4/15/2017 5

Nominate a member for the Outstanding Scholar Award 4/15/2017 2

Participate in a campus wide event as a chapter or set up an NSCS table on campus 4/15/2017 5

Select 2017-2018 Offi cer Board and add them to the chapter leadership on the portal w/end dates 6/30/2018

4/15/2017 2

Train 2017-2018 Offi cer Board 4/15/2017 2

Spring Total: 35

STAR STATUS DESIGNATIONS

Diamond: Most outstanding chapter overall (only Platinum Star Chapters are eligible)

Platinum: Chapters who are Certifi ed Gold are eligible to apply

Certifi ed Gold: 90-100 points total

Gold: 80-89 points total

Silver: 70-79 points total

Bronze: 60-69 points total

Active: 0-59 points total

POSSIBLE POINTS

Semester Actual Points

Yearlong 30

Fall 2016 35

Spring 2017 35

Total 100

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Year at a GlanceThis list will help you keep track of your responsibilities by month and plan for coming months.

Refer to this list often and check in with your ME Manager periodically to ensure you’re on track.

President/Advisor: Prepare/submit Invitation Letter Approval Checklist to the national offi ce

President: Review chapter goals for the Fall with the offi cer board

President: Make sure that the chapter remains registered and in positive standing with all appropriate campus offi ces, including being listed under student organizations on school website

President/Advisor: Invite campus administrator to Induction

President: Verify chapter as campus organization – offi cers will be asked to provide proof of registration

Executive VP/All Offi cers: Organize and hold Induction Ceremony (may be later in the Fall as well)

Executive VP: Provide Induction Roster to the National Offi ce

VP, Finance/Treasurer: Develop and review the fi nancial plan/budget – fi nd tips on successful fundraising and institution resources available for student groups

VP, Finance/Treasurer: Prepare/submit budget materials to the national offi ce

VP, PACE: Begin planning the PACE Fall programs

Secretary/Star Status Coordinator: Make note of how the NSCS calendar correlates to your campus calendar

VP, Recruitment: Verify that the offi cers have scheduled an NSCS table at your school’s activity fair

VP, Community Service: Plan/schedule events for Service Month (November)

All Offi cers: Attend Induction ceremony (as scheduled, may be later in the Fall)

All Offi cers: Attend offi cer meeting/general meeting and/or chapter activity

President/Advisor: Prepare/submit Invitation Letter Approval Checklist to national offi ce if not already completed

President/All Offi cers: Talk to advisor about ideas to help offi cers balance their academic work and offi cer responsibilities (mid-terms, exams, projects)

VP, Finance/Treasurer: Prepare/submit budget materials to the national offi ce if not already completed

VP, PACE: Prepare/submit PACE Information Form

Star Status Coordinator: Continue to update Star Status sheet for upcoming fall check in/Star Status call

VP, Community Service: Confi rm service activities with partner organizations

VP, Social Media: Submit high resolution chapter photograph and quote from a chapter offi cer about his/her NSCS experience


Sep

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Advisor: Receive request for eligible student information (EMI), sent via email from the National Offi ce

President: Confi rm the timeline for delivery of EMI to NSCS national offi ce with advisor

VP, PACE: Complete PACE Activity Report on the Offi cer Portal

VP, PACE: Prepare/submit PACE March to College™ Day Plans

VP, Community Service: Coordinate and encourage all members to participatein Service Month

Star Status Coordinator: Update Star Status sheet

All Offi cers: Implement ways to encourage offi cers who might start to feel stressed, discouraged, or overextended


President/Advisor: Invite campus administrator to lunch to discuss NSCS

VP, Community Service: Plan for service events for the following semester

Star Status Coordinator: Report all fall activities to the Member Engagement Manager and hold check-in call about Star Status

VP, Recruitment/All Offi cers: Plan ways to make sure newly-invited students learn about NSCS at your campus

All Offi cers: Participate in Advisor Appreciation Week and share photos on chapter Facebook page

All Offi cers: Begin planning for Integrity Week (in February)


Advisor: Submit request for EMI to the Registrar

Advisor: Submit EMI received from Registrar to NSCS national offi ce

President/Advisor: If offi cers have changed since the original IAP was turned in, update IAP in offi cer portal

President/Advisor: Encourage offi cers and members to attend the 2017 Offi cer Training

VP, Community Service: Encourage participation in Integrity Week

STAR Status Coordinator: Update Star Status sheet

Executive Vice President/All Offi cers: Plan/enact ways to make sure newly-invited students learn about NSCS at your campus

VP, PACE/All Offi cers: Plan and prepare for March to College Day™


VP, Finance/Treasurer: Develop and review the fi nancial plan/budget – think of hints/tips on successful fundraising and institution resources available for student groups

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President/Advisor: Encourage offi cers to attend the 2017 Offi cer Training

VP, Community Service: Organize community service activities

Star Status Coordinator: Update Star Status sheet

VP, PACE: Finalize plans for March to College™ Day & continue reporting other PACE activities

VP, Finance/Treasurer: Turn in the Spring budget

All Offi cers: Hold an Integrity Week event on campus

All Offi cers: Educate key offi cials about NSCS on campus as invitation letters are mailed to eligible students from NSCS national offi ce

All Offi cers: Participate in planned activities to help newly-invited students learn more about NSCS


President: Register for the 2017 Offi cer Training

VP, PACE: Final planning/execution of the PACE March to College™ Day

Star Status Coordinator: Schedule to meet/call your Member Engagement Manager for spring check-in/Star Status call

VP, Community Service: Assist in planning and participate in March to College™ Day activities


Advisor: Verify/assist with chapter election process and offi cer transition plans

Advisor: Help offi cers generate names to nominate as Distinguished Honorary Members for 2017 New Member Induction Ceremony

President: Ensure all required spring items/activities are on track

VP, PACE: Plan PACE end-of-year celebration (optional)

STAR Status Coordinator/Secretary: Complete all outstanding activity reports All Offi cers: Begin to plan Induction Ceremony for Fall 2017

Review where materials (banner, decorations, etc.) are stored Secure a reservation for a location on campus

All Offi cers: Participate in Founder’s Day Activities

All Offi cers: Complete offi cer transitions by training the new offi cers


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Advisor: Request and submit 2nd Round EMI (may be in June depending on when your semester ends)

VP, Finance/Treasurer: Give chapter funds card to new Chapter President or Advisor if not continuing offi cer position

VP, Community Service: Wrap up any remaining service events

All Offi cers: Plan the date, time, and location for the Induction Ceremony for Fall 2017


President/Advisor: Attend Leadership Summit

Star Status Coordinator: Notify Offi cers & Advisor of the Star Status you have been awarded for the year

All Offi cers: Participate in S2 Challenge

Executive Vice President: Confi rm reservation for 2017 New Member Induction Ceremony

All Offi cers: Participate in S2 Challenge

All Offi cers: Nominate Distinguished Honorary Members to NSCS national offi ce by the deadline

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Budgets & FinancesDeveloping and maintaining a budget sets you up for a successful year. The NSCS national offi ce provides your chapter funds to host programs and events on campus. You must develop and maintain a budget highlighting how the funds will be allocated throughout both the fall and spring. The entire offi cer board must work together on this to identify spending priorities — this isn’t just an exercise for the President or Treasurer!

Visit the portal to download the budget form or check in with your ME Manager for a copy. Your ME Manager will also notify you of how much you’ll receive in chapter funds.

When you begin developing a budget, set realistic goals and plan according to the events you have in mind for the semester. Based on the funds amount that you will receive, fi ll out the “Projected” column of your budget form. Throughout the semester, continue to update the “Actual” column to refl ect how much your chapter actually used. You will not be required to send your Actual Budget at the end of the Fall and Spring unless you apply for Platinum Star Status. The Budget form is simply a tool used to be a resource for your chapter.

On your budget form you’ll see a list of pre-fi lled expenses. Expenses include any funds the chapter plans to spend throughout the course of the semester. Project expenses for all planned events, regardless of size, and be sure to consider and include potential costs for supplies, promotional materials, etc. Additional expenses can be added as needed. The Treasurer must maintain and update the budget and ensure it aligns with the projected budget.

This is an example of a budget form which the “projected” expenses completed for a chapter, which you’ll share and develop for your own chapter with your ME Manager.

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Officer Recruitment

Being an active NSCS offi cer is one of the most valuable ways to build leadership abilities, expand professional relationships, extend program management skills, and develop and

incorporate integrity into one’s daily life. Finding the right offi cer(s) to help achieve chapter goals is instrumental to your chapter’s success.

Here’s how to identify and recruit the right offi cer board. Ideal Offi cer Candidates have the following qualities:

• Active NSCS member

• Goal-oriented

• Team-focused

• Organized

• Strong time-management skills

• Positive role model on campus

• Committed to the mission of NSCS How to Find New Chapter Offi cers

• Send out “Call for Offi cers” via e-mail using the NSCS Offi cer Recruitment Template (located on NSCS portal)

• Present new leadership opportunities and offi cer application (located on NSCS portal) at General Member Meetings

• Host Q&A with current offi cer board for interested candidates

• Promote open positions on chapter Facebook page and other social media platforms

• Ask members, friends, and/or advisor for referrals

• Select new offi cers based on application responses and/or ask general member body to vote through an election process

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Advisor Recruitment Finding the right advisor can help your chapter have a successful year. A great advisor helps you fi nd resources for your chapter, introduces you and your chapter’s activities to university offi cials,

helps the board set short-term and long-term goals, problem-solves with you, and helps you develop leadership skills. If you don’t have an advisor or your current advisor wishes to retire from

the position, begin looking for new advisor candidates as early as possible.

Here’s how to identify and fi nd the ideal advisor for your chapter: Ideal Candidate

• Full-time faculty/staff member at your institution

• Readily accessible

• Works on campus

• Interested in being an active part of the chapter

• Respected by the institution, faculty, staff, and students

• Serves as a mentor as well as a source of technical assistance

• Has interests in common with you and/or supports your interest in the organization’s pillars of Scholarship, Leadership, and Service

• Has successfully worked with students in the past

• Someone you know, like, and admire

How to Find an Advisor

• Here are some sources of good advisor candidates: - Look at your mentors or favorite professors who meet the above criteria. - Talk to other students/members about various advisor candidates. - Get advice from faculty members whom you respect or from the graduate offi ce of your department.

• Be prepared! Advisors will want to know the scope of their responsibilities. Make sure to read through the advisor section of this handbook and speak with your ME Manager so you can clearly articulate the responsibilities and benefi ts of being an advisor.

• Here’s how to reach out to advisors: - Send an email using the NSCS Advisor Recruitment Template (located in NSCS portal). - Visit potential advisor in-person (by appointment or during offi ce hours) to discuss chapter happenings and/or advisor duties. - Invite potential advisors to an upcoming chapter event or attend seminar talks/presentations they give.

• Once you have a good candidate, ask that person to be your advisor. Don’t be discouraged by a “no” — try a different candidate. Your initial list should have given you enough good choices to fi nd the right fi t.

25

Member Recruitment

NSCS member recruitment events are essential to raising awareness on campus, expanding the NSCS family, and reaching those students on campus who are interested in joining NSCS. It is

important to make sure that there is NSCS visibility all around campus to give eligible students the opportunity to ask questions or attend events prior to making the decision to join. Recruitment events are usually led by your Vice President of Public Relations & Recruitment and should take

place in both the fall and spring semesters, with a heavy emphasis during the spring semester. The fall semester should focus on being a part of the campus student activities fair.

Here are some of the events you could host to promote your chapter on campus:

• Informational Session

• Tabling

• Student Organization Fair

• Pizza Party

• Game Night

• Community Service Activity open to non-members

• Educational Workshop (such as a resume workshop) open to non-members

Here are some other ways to promote your chapter:

• Post fl yers around campus and dorms

• Post frequently on your chapter Facebook page

• Invite friends to a General Body Meeting

• Partner with other student organizations

• Place an ad in your campus paper

• Make announcements in class

• Make a “Wear NSCS Shirt to Class Day”

to

cha

26

Officer Transition Checklist

Aside from your responsibilities in running your chapter effectively, your chapter offi cer board must hold elections and select a new offi cer board in the spring. Visit the portal for resources on holding elections and selecting a new offi cer board.

Below is a checklist outlining the responsibilities of the incoming board. Work with the new offi cers to help them complete these tasks. The portal hosts detailed resources on completing the checklist below.

Transition Checklist for President: Register for NSCS Offi cer Training and encourage other offi cers to register

Update your position on the NSCS portal in Chapter Leadership with an end date of 6/30/2018

Review offi cer tools on the portal with current Chapter President

Submit Distinguished Honorary Member nominations with the help of all offi cers

Schedule meeting with advisor and offi cers-elect

If applicable:

Re-register chapter on campus as a recognized student organization

Locate and check campus mailbox

Secure offi ce location for executive board from student activities offi ce

Schedule monthly meetings with advisor and offi cer board

In tandem with treasurer, update all fi nancial records

Work with all offi cers to create the fall budget

Executive VP/VP of Events: Update your position on the NSCS portal in Chapter Leadership with an end date

of 6/30/2018

Register for NSCS Offi cer Training and encourage other offi cers to register

Review the about New Member Induction Ceremony planning resources on the portal

Schedule a keynote speaker for New Member Induction

Shadow current offi cer, ask, and record:

Successes and challenges of previous induction location

Names and information for vendors and campus offi cials

Location of NSCS supplies for New Member Induction Ceremony that may include:

NSCS Banner Offi cer nametags

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Extra NSCS pins Table skirt Balloons Check-in Cards

Location of NSCS supplies for informational tables: Photo album

NSCS awards Poster board Sample t-shirts

VP of PACE: Update your position at the NSCS portal in Chapter Leadership with an end date

of 6/30/2018

Review current offi cer’s materials and feedback (if applicable)

Access the PACE resources on the NSCS Portal

Become familiar with the PACE Activity Report and PACE Information Form

Meet with current contact at partner school/organization about

Continuing relationship for next year

Expectations of the PACE partner

Developing an overview and timeline of events

Background Checks

If there is no current partner school/organization:

Research potential partner schools/organizations in your area

Send introductory letters, make follow-up phone calls, and arrange

meetings

Secure a partnership for next year; create a memorandum of understanding

Secure a committee to assist with planning PACE

Set goals for the program

Develop a tentative schedule of fall events (including training sessions for

volunteers)

Connect with the National Offi ce’s Programs Manager who is the PACE contact

Begin to recruit volunteers

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VP of Public Relations/VP of Social Media: Update your position on the NSCS portal in Chapter Leadership with an end date

of 6/30/2018

Meet with Chapter Advisor to start making connections with campus leadership and other student organizations

Create a committee with members who will aid in publicity efforts

Work with President and Treasurer to purchase promotional materials

Ensure you are an editor of the chapter Facebook page

Review NSCS publicity materials on the portal

Register for NSCS Offi cer Training

Star Status Coordinator: Update your position on the NSCS portal in Chapter Leadership with an end date

of 6/30/2018

Review Star status resources in the portal

Determine Star status goal with other offi cers


Work with VP, Social Media to get meeting minutes updated on chapter Facebook page

Get comfortable with emailing members through the NSCS portal

Treasurer: Update your position on the NSCS portal in Chapter Leadership with an end date

of 6/30/2018

Update fi nancial records with Chapter President

Get chapter credit card from outgoing Treasurer

Review budget materials and chapter funding policies on the portal


All Other Offi cers: Update your position on the NSCS portal in Chapter Leadership with an end date

of 6/30/2018

Review current offi cer’s materials and feedback (if applicable)


29

Chapter Communication

How to Run an Effective Chapter Meeting:Successful meetings help your chapter boost engagement with your members and increase turnout to your events. Here’s our three step process for planning, conducting, and following up on your meeting.

Plan the Meeting

• Choose a date, time, & place

• Include an ice breaker that allows everyone to get to know each other a little better – ask your ME Manager if you need ideas!

• Establish a meeting pattern/outline (consider duplicate meetings in a week on alternate days if needed)

• Organize the meeting in a way that makes sense – for example, introductions, old business/follow up, new business, assign tasks (don’t be scared to delegate responsibilities), reminders, close

• Establish priorities – goals for members and the chapter to reach

• Print copies of the agenda for distribution to all who will be attending

• Keep in mind that members attend meetings in order to be informed, share ideas, and to be heard – be mindful of the meeting length and encourage participation

Conduct the Meeting

• Start the meeting on time

• Review the agenda

- Inform members of the roles and responsibilities of the current offi cers to include roles that need to be fi lled - Allow everyone to speak and participate in the meeting who wants to

• Encourage participation

- Provide snacks and treats – everyone loves free food! - Have sign-up sheets for projects and activities – get their names and contact information - Focus on a quality experience – make it worth their time and discuss relevant topics, give them tasks (small service project) - Spice it up – play music, have a raffl e, have a fun activity, get people talking - Ask members to bring a friend who is also a member – it will help make it a more comfortable and social environment, and it spreads the word about NSCS! - Thank people for attending and encourage each member to bring a member to the next meeting

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Follow-up on the Meeting

• Distribute a summary of the decisions, commitments, and any other pertinentinformation discussed during the meeting as soon as possible

• Be sure to upload the meeting minutes to the chapter Facebook page – minutes must be available to all members

• Follow up with anyone who expressed concerns, ideas, or requests during the general meeting

Chapter Email CommunicationThe NSCS Member Portal allows all offi cers to easily send emails to chapter members, new members, and alumni. Our system updates your member list in real-time, meaning as soon as new members join your NSCS chapter, they will be automatically added to your chapter roster. From there, you’ll just need to follow the instructions on the portal. The messages you send will be in HTML format. All you’ll need to worry about is writing your message, formatting, and hitting the send button!

Every chapter should keep in constant contact with its offi cers and members. The NSCS Member Portal allows you to do so!

Publicity & Social MediaWhile maintaining the chapter Facebook page is primarily the duty of the VP, Social Media, all chapter offi cers are responsible for maintaining and regularly contributing to their chapter’s NSCS Facebook page.

Twitter, Instagram and Snapchat accounts are optional.

General Expectations:

• Chapter events and meetings should be posted on a regular basis - Scheduling posts makes keeping up with chapter/school news easy! Take a day a week to schedule out all your posts for the week.

• Comments and questions should be responded to in a timely manner – ideally, within 48 hours or less

• Use the Facebook wall to post announcements to supplement your chapter emails

• Upload pictures, videos, and selfi es during and after chapter events and meetings!

• Post meeting minutes within 48 hours for the benefi t of members who couldn’t attend

• Follow @NSCS, your ME Manager, the @NSCSNLC and other chapters!

What to Post:

• Upcoming chapter events (i.e. Induction, meetings, community service, socials, professional development)

• National offi ce events/initiatives

• Scholarship openings

• Member benefi ts

31

• Alumni networking events in the area

• News from your school

• Meeting minutes

• Changes in plans (e.g. a new room/time for your meeting)

Photos/Videos:

• Photos/videos of events should be posted on a regular basis! There should be pictures from at least one meeting and for all chapter events & NSCS signature programs (Induction, PACE, Integrity Week)

• Upload photos and bio information for all offi cers! Each offi cer should be tagged

32

BrandingYour NSCS chapter is one of the largest student organizations on campus. To highlight your presence, make sure to wear and use NSCS gear at meetings, during events, and when tabling.

Your NSCS Chapter can order shirts from the national offi ce that are customized for your chapter. These shirts can be ordered in bulk and given to members at meetings, provided at service events as a thank you, or customized to be exclusively for your chapter offi cers. To order these shirts, visit nscs.org/order. Also check in about group discounts for other items available at nscs.org/store.

Chapter shirts are also a great way to raise funds. By ordering your shirts in bulk from the national offi ce at a low price, your chapter can sell custom chapter shirts to members as a fundraiser. In addition, ordering from the NSCS national offi ce means that your shirts will always be on brand.

In terms of printed materials, make sure to use materials found in your Offi cer Resources on the Portal — whether it’s fl yers or our logo, start with our content as the base, so that you’re staying consistent.

Here are our offi cial colors:

Approved NSCS fonts:

Goudy Old Style Avenir Rockwell

CRIMSON

HEX: #9E1D25; RGB: 158, 28, 35;

PMS: 1955

GOLD

HEX #AC8B3A; RGB: 172, 139, 58;

PMS: 1255

33

Creative Ideas for Chapter Engagement & Campus Collaboration

• Collaborate with other honor societies or your honors department

• Collaborate with nearby NSCS Chapters

• Utilize the NLC• Poll your members: Create a survey and blast it out to your members via email and

social media. Keep it short and sweet but ask members to give their input about events. “What events would you like to see at our chapter?” “Would you like to help plan events?” You might even provide a list of some ideas for events and have them vote on them.

• Use/Refi ne a point system:

-Use points to keep members active

-Incentivize them with chapter scholarships, gift cards, free/discounted cords, discounts to the bookstore, other things that resonate with your chapter members

-Give members a variety of ways to earn points (or have different categories for points)

-Facebook post/activity

-Attending meetings/events

-Becoming a part of a committee

-Applying for a scholarship

-Helping to co-sponsor an event with another campus group

-Helping with prep, setup, or management of events

• Create committees for some offi cer positions (community service, PACE, PR, etc.):

-Elect or select active/interested members to serve as committee members

-Create clear expectations (holding meetings, communication, etc.)

-Have the offi cer be responsible for the committee, overseeing their progress and helping to delegate work and keep everyone on task, while the members making up the committee do the majority of the “leg-work”

-This builds up leadership skills for both offi cers and members (let members know that joining a committee is a great way to build their professional development experience) and alleviates some of the burdens on the offi cers

34

• Hold meetings at events, not separately

-Members want to feel invested. If they’re already attending an event, keep them informed by hosting a quick check-in before or afterwards to update them on other chapter activities and opportunities.

-If you can simply email details out and don’t need to hold a meeting, it might not always be benefi cial to hold a formal meeting

• Co-sponsorship/campus initiatives

- Seek out “high-profi le” groups on campus that have a large and active membership base to co-sponsor events with (co-sponsor one of theirs too!)

- Find big initiatives that campus departments host for students (welcome week, campus-wide service day, barbecues/socials, panels/speakers, etc.) and join them

• Freshman orientation

- Get involved in “welcome week” videos talking about the benefi ts of being active on campus, especially an organization like NSCS that recognizes students in their fi rst two years.

- Become a part of welcome week activities and events as representatives of NSCS

35

Scholarships & Programs

Scholarships

NSCS offers a million dollars in scholarships and chapter resources each year to help our members attain their goals, recognize them for their outstanding academic excellence, as well as their leadership and service achievements. All scholarships are in the NSCS portal, so make sure to login to apply.

NSCS scholarships cover a variety of topics including:• New Member Awards• Induction Recognition Awards• Study abroad scholarships• Alumni Debt Reduction Scholarships • Awards for outstanding current and founding offi cers• Transfer scholarships for students transferring from two-year to four-year colleges• Graduate school scholarships• Service and mentorship scholarships• Scholarships for fi rst-generation college students• Integrity scholarships honoring outstanding faculty and staff

Some chapters also choose to award local scholarships using their chapter funds to provide additional scholarship opportunities for their members. Please check in with your ME Manager if you’d like to offer this opportunity to your chapter’s members.

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36

InductionThe New Member Induction Ceremony is the most important event in a chapter’s year as it is members’ fi rst formal introduction and welcome into the Society. Family and friends often attend Induction to recognize and support members’ achievements. Inductions usually take place in the fall and are typically the fi rst time a member meets offi cers and other NSCS members face-to-face. Induction demonstrates the value of membership and encourages new members to participate in future events.

Many Induction Ceremonies also recognize outstanding members of the community as Distinguished Honorary Members (DHMs). Chapter offi cers typically nominate DHMs in the summer before the Induction, so that DHMs can be invited, accept, and when possible, participate in Induction.

Induction gives chapter offi cers and engaged members a chance to develop their leadership, presentation, delegation, networking and event planning skills. Offi cers can access all needed materials in the Offi cer Resources section of the NSCS portal, including the Induction PowerPoint (PC and Mac) with videos, script, signage, template letters, sample programs, and a complete manual.

How to host a great Induction:Offi cers Involved: All Offi cers + Advisor

• Schedule your Induction Ceremony for late September or early October: This gives you enough time to plan.

• Book a formal room/hall big enough for parents and new members: Work with your ME Manager to estimate how many people may attend.

• Find a keynote speaker: Select someone notable within your community or university.

• Share changes with your ME Manager: If there are ANY changes to your Induction date, time, or location, inform your ME Manager immediately.

• Utilize the presentation resources on the portal: It’s an easy way to make your ceremony more offi cial.

• Open your Induction Box immediately: Count your new member pins and name cards and compare to your Induction attendee list provided by your ME Manager.

• Promote your Induction Ceremony through social media: The NSCS national offi ce will make sure to email members about Induction.

• Post-Induction, make sure to share the attendee list with your ME Manager: This is critical for ensuring that these students can apply for the Induction Recognition Award.Recognition Award.

UUUUUnnnniiiivvveerrrssiiittyy ooofff AAAArrrrrrrrrrrriiiiizzzzzzzoooonnnnnnnnnnnnnnnnnnnnnnnaaaaaaaa

37

PACE (Planning to Achieve Collegiate Excellence)PACE is our national service initiative. This program serves to increase the awareness of collegiate opportunities among middle school students in low income areas so that they are more likely to pursue a college education. The PACE program has three components; each chapter can choose to concentrate their PACE program on one particular area or incorporate all three.

• Mentoring & Tutoring: Establish a relationship with students to guide them through their year and help them make educational decisions.

• Assemblies: Host an event at a middle school where you encourage students to apply to college and inform them about what they can do to prepare for college.

• March to College™ Day: Typically, the national offi ce hosts a National March to College™ Day in the fi rst week of March, in which students from a local middle school “march” to a nearby university to experience a day in the life of a college student. Your chapter is encouraged to host a local March to College™ Day by inviting the students of your PACE Program to experience college life fi rst-hand on your campus.

How to set up an outstanding PACE programOffi cers Involved: VP of PACE, VP of Community Service, EVP (VP of Events)

• Review the PACE Resources on the member portal: Whether you’re starting from scratch or building on an existing program, our resources give you everything from background knowledge to email templates and content to share with students.

• Talk to your ME Manager: Discussing what type of program you want to build will set you up for success.

• Locate a middle school in your university’s area: This will serve as your base for mentorship, assemblies, or March to College Day™.

• Call the school: Inquire about existing tutoring/mentoring programs or if they would be interested in creating a mentoring or tutoring partnership with your chapter. Also consider presenting at the middle school about the benefi ts of attending college.

UUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUnnnnniiiiiiiiiiivvvvvvvvvvvvveeeeeeeeeeeerrrrrrrrrrrrrrrrrrrrrrrrsssssssssssssssssssssssssssssssssssssssssssssssssssiiiiiiiiiiiiiiiittttttttttttttttttttttttttttttttyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyy ooooooooooooooooooooooooooooooooffffffffffffffffffffffffffffff PPPPPPPPPPPPPPPPPPiiiiiiiiiiiiitttttttttttttttttttttttttttttttttttsssssssssssssssssssssssssbbbbbbbbbbbbbbbuuuuuuuuuuuuuuuuuuuuuuuuurrrrrrrrrrrrrrrrrrrrgggggggggggggggggggggggggggggggggggggggghhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhh

38

Integrity Week

Each year during the second week of February, NSCS chapters around the nation host Integrity Week. NSCS’ integrity initiative was inspired by a national ethics project created by The Association of College Honor Societies, which serves as an accrediting agency for honor societies. Integrity is at the core of who we are and what we represent as an honor society and the reach of NSCS’s annual integrity initiative spreads campus-wide. NSCS also awards “Inspire Integrity” Awards to on-campus faculty and students who nominate faculty and are committed to Integrity.

How to set up an outstanding Integrity programOffi cers Involved: VP of Community Service, VP of PR/Social Media, EVP (VP of Events)

• Review the Integrity Resources on the member portal: This covers the various types of Integrity event opportunities, graphics and other sharable items, and much more.

• Talk to your ME Manager: S/he will serve as a helpful resource to navigate the type of Integrity Week events that make the most sense for you.

• Display your Integrity Banner during Integrity Week: Whatever else you choose to create or host for Integrity Week, displaying your banner on campus (or virtually if your chapter is online) is a great way to draw attention to this important pillar. Your chapter will receive an Integrity Banner in your Induction Boxes this fall.

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39

The National Leadership Council

The National Leadership Council (NLC) is a special opportunity for a select number of members to serve as an advisory board to the NSCS national staff and Board of Directors.

NLC members are chosen based on their dedication, service, and commitment to NSCS. Ideal candidates also exhibit leadership, academic excellence, and community involvement throughout their academic career and continue to demonstrate these skills throughout their term on the NLC.

Two members of the Council are selected as President and Executive Vice President (EVP) of the Council and serve a one-year term on the NSCS Board of Directors.

The NLC collects feedback from their campuses to improve the NSCS experience for all members, and its members speak at their chapter’s New Member Induction Ceremony in the fall.

NLC members serve as peer resources to chapter offi cers and the national offi ce’s Member Engagement Team. The council also engages members through the NLC’s Facebook page, creates fun videos to help promote national initiatives, participates in monthly conference calls with fellow NLC members and the national offi ce advisor, and provides general feedback regarding best practices for connecting with NSCS members.

Serving on this prestigious advisory board gives each member valuable experience working with a national program and an incredible chance to contribute to the mission and overall success of NSCS.

NLC Applications open in the spring, and members serve on a June-June term.

2016 - 2017 NLC Board

Abigail CottonTorch & Laurel Liaison University of West Georgia

Gabriel LernerNLC PresidentUniversity of Michigan

Raquel BaudritNLC Vice PresidentAmerican University

Valentina DertlievaCommunity College LiaisonMiami Dade College

Ali ZamoraOnline College Liaison Arizona State University Online

Ashley Le-PhamAlumni LiaisonCalifornia State University, Fullerton

For more information,utilize your offi cer tools at

y.nscs.org/chapter/resourcesmy

Thanks forThbeing part be

of NSCS!

The National Society of Collegiate Scholars Officer ... Congratulations on your role as an NSCS ofﬁ cer! You are taking on the responsibility of leading, motivating, and engaging

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