The Myth of the Paperless Office Why You Should Care About Office Printing
The myth of the paperless office
Jun 21, 2015
For many years we have been hearing about how technology will make paper obsolete in the modern office. iPads, tablets, laptops and smart phones do make it easy to get information anywhere at any time. However, paper use is more prevalent today than ever before.
The target audience for this speech is Chief Financial Officers and Chief Information Officers of large companies.
In this presentation, Mike writes from years of experience to explain why it is important for business leaders to take action to address improvements in their company’s office printing environment.
The target audience for this speech is Chief Financial Officers and Chief Information Officers of large companies.
In this presentation, Mike writes from years of experience to explain why it is important for business leaders to take action to address improvements in their company’s office printing environment.
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Transcript
The Myth of the Paperless Office
Why You Should Care About Office Printing
Why Office Printing is Relevant
Printing is Complex and Expensive
Printing is Not Secure
Printing Harms the Environment
The Price of InactionPrinting costs about $1,000 per employee per year
Represents 3% - 5% of Annual Revenue
Is one of the largest areas of uncontrolled cost
Every time an employee prints, they are making a buying decision for the company
Example: 5,000 employee company spends about $5,000,000 annually
Much of printing is wasted!
Sources: Gartner, Pharos, IDC, Ziff Davis Smart Business Magazine
What We Don’t Know Can Hurt Us
Printing is Not Secure!
Paper is a security risk. Often checked on building entry: cameras, phones, laptops, picture identification, citizenship
Almost never checked: the paper in your briefcase
Your email is scrutinized, but not your prints, scans or copies
Medical records, banking information (SSN), product design, national security information, are all at risk!
Devices Don’t Print, People DoWhat can we do about it?
Can we remove all printers?By no means. Most printing and copying is for legitimate business purposes.
What we can do: Control abuse, reduce waste, improve security
Strategies:Leadership and communication
Benchmark & best practices
Follow you print (address behavior)
Case Study – Global Engineering Firm
50% reduction in printing achieved
What this meant for Global Engineering$1.5 Million saved per year
Equates to 25 full time jobs!
Security – audit log of all prints & copies
Environment Recycling of all consumables – no landfill waste
1,500 trees saved per year
1.2 Million gallons of water saved per year
Practical, Achievable SolutionsBest practices
Data – measure your current statemuch like we use Personal Activity Trackers to measure ourselves
Develop written print policies
Right size the environment
Implement management systems
Address user behavior
Continuous improvement – monitor and adjust
Conclusion
In a time of profit pressures, printing is often “under the radar.” It should not be.
Cost savings from print optimization saves jobs
Valuable company information is better protected
Environmental initiatives are improved
Print management is too important not to take seriously!
Find Out More
For more information:http://kmbs.konicaminolta.us/wps/portal/web/home/home/businesssolutions
Michael Pond
Regional Solutions Consultant
Konica Minolta Business Solutions U.S.A., Inc.
714-353-8670
@Mikebpond
Check out my professional profile and connect with me
on LinkedIn
http://lnkd.in/bPhwWDb
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