Starwood Planner’s Edge On-Site Specialty Eventsriverwalk.westineplanner.com/SupplierFiles/267/file/STARWOOD...Starwood Planner’s Edge On-Site Specialty Events Sample Event Technology

Starwood Planner’s Edge On-Site Specialty Events

Sample Event Technology Package Inclusions

All package concepts may be customized per location.

Please make sure you consult with your hotel to determine who will be responsible for sourcing non-traditional event technology items.

Consider adding video recording as an option for all events.

Food & Wine Pairing and Preparing 25-50pp (Interactive)

A cooking event with a twist! After hearing from our Executive Chef and wine expert about the elements needed to prepare a complete dining experience, your group will be surprised to learn that they’re preparing that night’s meal! Partnering with our Chefs, attendees are broken into groups to prepare each course. Surprises will emerge, but once they meet the challenge, the group gets a chance to relax and enjoy their creation. Wine is served during the preparation to keep things interesting.

Required Event Technology

Optional Enhancements

• Microphone(s) for Chef / Wine Expert • Sound system • Ambient lighting

• Truss arch with pin spotting • Pin spots over cooking and eating area • Plasma(s) • Live feed from the kitchen • 2 cameras with a switcher (recording for

DVD) - operators • Preview monitor for operator tech

Dinner in the Green 25-100pp (Interactive)

An organic food experience Learn about sustainable and organic foods through interactions with our Chef and a local organic farmer. This event provides insightful information about growing and raising foods in a sustainable and organic environment.



• Microphone(s) for Chef / Local Farmer • Sound system • Ambient lighting

• LCD projector (butterfly screen saver

floated around the room) • Butterfly or vegetable gobo(s) • LED lights • LED drape • Projector/Screen (for information presented

by the farmer or chef) • Butterfly nets

Bordeaux Blending 25-100pp (Team Building)

Who will be the next Robert Mondavi? During this team building seminar, guests learn the nuances of the five Bordeaux varietals. Then it gets creative as participants taste Bordeaux blended wine and get the opportunity to create their own blend. Let the judging begin!



• Microphone(s) • Sound system • Background music • Ambient lighting

• Gobos – grapes, vineyards, wine names • Pin spotting for each group table • Judging – ARS, flip charts, plasma(s)

Rock n’ Roll Diner 100-150pp (Interactive)

Music is the inspiration - each course is perfectly paired with a rock’ n roll song and video Guests interact with a live VJ who spins tunes in between courses. For entertainment and memories they will always treasure, guests can jump into the Photo Cabana for impromptu photo opportunities and take home instant 4x6 photos that print in just 8 seconds. Or try “Head Noggins” which applies guests’ faces to animated bodies as they sing their favorite songs, all of which is broadcast to your audience and can be taped.



• Microphone(s) • Sound system • Ambient lighting • Projector • Screen(s) or Plasma(s)

• Gobos – music notes, Elvis, 80’s theme • Mock studio stage set for VJ • Drape photo booth • Laptops (for Head Noggins) • Post-production computer tech • DVDs • Concert sound system • Cameras for broadcasting/Operator • Disco ball • Dance floor lighting • Moving lights

Spa-ception 50-250pp (Interactive)

Just say ahh… The best of both worlds, great food and unique pampering. Your guests enjoy food and wine paired with special spa services to both fulfill, beautify and relax. What better way to end your day than this unique event?



• Ambient lighting • Sound system – calming music • Background music

• Hypnotic rotating gobos – swirls, water • White drape • Spandex • Color changing LED lights

The Celebrity Chef Challenge 50-150pp (Team Building)

Test your culinary skills A highly interactive and intensive event with hands-on participation to create a complete meal judged by either the hotel team or your own participants. Each team is given a menu and the support of a chef to guide them through the process of cooking from scratch, designing the dish and then plating the meal to become the next Celebrity Chef. Add a video tape and create your own Food Network.



• Microphone(s) for Chef / Organizer • Sound system • Ambient lighting

• Truss arch with pin spotting • Pin spots over cooking and eating area • Plasma(s) • Live feed from the kitchen • 2 cameras with a switcher (recording for

DVD) - operators • Preview monitor for operator tech • Judging – ARS or flip charts • 360 machine – timer clock, sound effects,

buzzer • Banquet truss station – Iron Chef Effect • Interview booth for contestants • DVD Post-production • Menu/ingredient display: flip charts,

plasma(s), computers, digital whiteboard • Imag – position camera above Chef to

show what is being prepared

Rock & Roll Sushi 50-200pp (Interactive)

Create your own Your guests can assist in making sushi alongside our Sushi Chef and then enjoy their creation with sake before getting ready for karaoke!



• Ambient lighting • Sound system • Microphone(s) • Background music

• Rotating gobos • Moving lights • Spandex stars • Paper lanterns/balloon lights • Banquet truss station – Sushi Bar • Wii® Karaoke • Video wall/large screen – show Kong Kong • Menu/ingredient display: flip charts,

plasma(s), computers, digital whiteboard • Imag – position camera above Chef to

show what is being prepared

Wii® Tournament 100-250pp (Team Building)

A true competition, complete with brackets and officials Teams compete in their favorite Wii games during your official Wii tournament. The excitement grows heading into the final rounds which are played on the main event big screen in front of the entire crowd. Watch your attendees cheer on their favorites as they enjoy great food and beverages and see who will be crowned champion of Mario Cart, Tennis and other Wii sporting activities.



• 1 Wii system per 40pp • Screen(s) • Projector (s) • Powered speaker(s) with stand(s) • Onsite technician (dressed as referee)

• Astro turf • Truss • Score board: flip charts, plasma(s) • Perimeter lighting • Microphone for announcements

Building for a Cause 100-150pp (Charity)

Working with a local organization, assemble and donate bicycles to underprivileged children Your group will assemble bicycles to be donated after completion. Make it personal by arranging for the children to receive the bikes during your event. Attendees will be touched by the children’s genuine surprise when they find out the bikes are for them to keep. Then everyone joins in for a sumptuous dinner with comfort foods and kid-friendly menus.



• Gobo – name of charity • Microphone(s) • Sound system • Ambient lighting

• Gobos – bike wheels, spokes, pedals • Orange cones and black carpet with tape –

to create road effect • Stage set • Drape - have bikes hidden behind curtain

and reveal • Spot light • Moving lights for reveal • Imag • Pin spots for banquet rounds

Fun with Wii® 150-1000pp (Interactive)

Participate in a variety of Wii games during this interactive reception A more open flow reception program with multiple Wii games set up around the reception area. Guests can enjoy their favorite drink and participate in a variety of Wii games for both groups and one-on-one activities including Bowling, Guitar Hero, Rock Band, Tennis and Baseball.



• 1 Wii system per 40pp • Plasma(s) • Projector(s) • Powered speaker(s) with stand • Onsite technician

• Gobos – sports theme • Ambient lighting • Truss • Score board: flip charts, plasma(s) • Banquet truss station for reception F&B

Charity Feud 250-500pp (Charity)

A fun filled take on America’s favorite long running show Family Feud Guests are picked randomly (or you may choose teams) to come up on stage and join a ‘family’ where the winnings are donated to a charity of your choice. Design questions tailored to your organization for more impact. Create healthy competition as attendees root for their favorite team and enjoy family style foods at sumptuous buffets. Watch the excitement build as the crowd vies to be the next family on stage. Games run about 15 minutes each allowing for 2 to 3 games, including breaks, during your event.



• Stage set • Stage lighting • Microphone(s) • Sound system

• Banquet truss station - buffet • Pin spots – banquet rounds • Ambient lighting • Gobos – charity name • Imag for larger audiences • 360 machine – buzzer sounds

Indoor Field Day / Family Reunion 250-500pp (Team Building)

A throw back to your elementary school days or those old fashion family get-togethers Get the competitive juices flowing with this great networking and ice breaker event. Teams compete for prizes in the three legged race, bean bag toss, crab walk relay, jump rope contest, hula hoop contest (you can also add local high school cheerleaders and donate to the school). Your guests will enjoy classic picnic food and beverage in a park like setting with picnic benches where you can laugh with old friends and get to know new ones.



• Microphone(s) • Sound system

• Astro turf – baseball diamond • Gobos – butterflies, park theme, sports • Score board: flip chart(s), plasma(s) • Countdown clock • 360 machine – crowd noise, buzzer • Happy Face Video • Imag for larger groups / Screen(s)

Beyond the Velvet Rope 250-500pp (Theme)

Welcome to the place to be and be seen, create a hot club atmosphere designed for your group Bouncers closely guard the club’s “velvet rope” entrance where a long line has formed. As attendees arrive they are quickly whisked inside to enjoy the exclusive bar where they see celebrities relaxing. Or they can lounge on comfortable sofas and enjoy the tapas style buffet. For those interested in hitting the dance floor, the club boasts the hottest DJ who is renowned for a participative style – guests will never know if they will be invited to spin a few tunes to the envy of the crowd.



• Microphone(s) • Sound system • Dance floor lighting • DJ support • Ambient lighting

• Red carpet entrance • Moving lightings • Mirror ball • Drape – private seating areas or grand

entrance • Strobe light – Paparazzi effect upon

entering ballroom • Fog machine • Laser lights • Broadcast guest interviews • Banquet truss station – buffet • Gobo(s) – Club name

Drive-in/Dive-in Movie Night 250-1000pp (Theme)

A night of big screen magic A classic movie of your choice is displayed on the big screen, or you may choose multiple movies set in different rooms with classic movie props. Guests will enjoy hot buttered popcorn, freshly made pizza, nachos, candy bars and a classic menu of great comfort food and drink. In a resort setting you can set this outdoors at the pool and create the DIVE IN movie.



• Large Screen(s) • Projector(s) • Sound system

• Surround sound • Banquet truss station - concession stand • Drape – surround screen • Gobos – popcorn, Hollywood sign, movie

stars • Client logo projected on screen before

movie starts • Rope lights (move theater isle effect) • Onsite tech - dressed as an usher with a

flashlight to check movie tickets

Wild Hogs 250-1000pp (Theme)

Experience the past, present and future of a true American icon Harley-Davidson represents an expression of the human spirit enjoyed by no other vehicle, whether two or four wheeled. The spirit of the open road encourages your attendees to let their hair down and become a Biker for a night, or maybe more! Enhancements include a giant juke box, “Born to be Wild” photo keepsake station with costumes and authentic Harley-Davidson motorcycles, pool tables and a tattoo parlor, all the while classic biker movies play on video screens. Guests can also dance to classic biker tunes.



• Large Screen(s) • Projector(s) • Sound system • Giant juke box • Ambient lighting

• Dance floor lighting • Gobos: Harley-Davidson, motorcycles • Drape for photo area • Sub-woofer with motorcycle muffler sound • Black carpet/tape – road effect • Moving lights

It’s Game Night for Everyone 250-1000pp (Theme)

Don’t let the ‘big’ game conflict with your event! Ever wonder what to do when a ‘big’ game takes place during your event? Game Night for Everyone engages both sports fans and those who quite frankly don’t care. Big screens in strategic locations feature key games and classic TV shows while the room set includes a variety of games: air hockey, pool, knock hockey, basketball and cocktail tables topped with classic board games like Pictionary, Trivial Pursuit, Poker or add pinball machines. The menu features a game theme, beer bar and waitstaff dressed in referee or your favorite team attire.



• Large Screen(s) • Plasma(s) • Projector(s) • Sound system • Ambient lighting

• Truss goal posts • Gobos - sports • Spandex • Banquet truss station – buffet • Risers – bleacher seats • Astro turf

Additional PSAV Event Themes

Starwood Planner’s Edge On-Site Specialty Eventsriverwalk.westineplanner.com/SupplierFiles/267/file/STARWOOD...Starwood Planner’s Edge On-Site Specialty Events Sample Event Technology

Documents