---Table of Contents PREAMBLE:.. ............................................................................................................................ 2 LOGO... .................................................................................................................................... 3 AIMS AND ASPIR A TIONS........... ...................................................................................... ..........3 AR TICLE 1: SUPREMA CY OF THE CONSTITUTION..... ................................................................. 3 AR TICLE 2: ENFOR CEMENT OF THE CONSTITUTION....... .......................................................... 4 AR TICLE 3: NAME OF THE ASSOCIA TION AND MOTTO................... ...........................................4 AR TICLE 4: MEMBERSHIP......................................................................................................... 4 AR TICLE 5: STRUCTURE OF SPE ANUC CHAPTER..................................................................... 4 AR TICLE 6: THE GENER AL ASSEMBL Y............. .......................................................................... 5 AR TICLE 7: THE EXECUTIVE COUNCIL...................................................................................... 5 AR TICLE : THE EXECUTIVE COMMITTEE............ ..................................................................... 5 AR TICLE !: THE PRESIDENT.... ................................................................................................. 6 AR TICLE 1": THE VICE PRESIDENT..... ...................................................................................... 6 AR TICLE 11: THE GENER AL SECRET AR Y............... .................................................................... 7 AR TICLE 12: THE FINANCIAL SECRET AR Y............... .................................................................. 7 AR TICLE 13: THE ORGANISING SECRETA RY............................................................................. 7 AR TICLE 14: THE PUBLIC RELA TIONS OFFICER#EDITOR$IN$CHIEF............................................. AR TICLE 15: OTHER EXECUTIVE COUNCIL MEMBERS............................................................... AR TICLE 16:THE %UDICIAL COMMITTEE...... .............................................................................. AR TICLE 17: THE ELECTOR AL COMMISSION.... ......................................................................... ! AR TICLE 1: OTHER BOARDS#C OMMITTEES..... ........................................................................ ! AR TICLE 1!: CONDUCT OF ELECTIONS..... ............................................................................. 1" AR TICLE 2": BYE$E LECTIONS........ ......................................................................................... 11 AR TICLE 21: VOTE OF NO CONFIDENCE... ............................................................. .................12 AR TICLE 22: IMPEACHMENT.......... ......................................................................................... 12 AR TICLE 23& RESIGNA TION........... ......................................................................................... 12 AR TICLES 24: AMENDMENT S................................................................................................. 13 AR TICLE 25: V ACA TION OF OFFICE.........................................................................................13 AR TICLE 26: MEETINGS.......................................................................................................... 14 AR TICLE 27: ST ANDING ORDERS FOR MEETINGS................................................................... 15 AR TICLE 27: ST ANDING ORDERS FOR MEETINGS...... ............................................................. 15 AR TICLE 2: FINANCE... ......................................................................................................... 17 AR TICLE 2!: HONOR ARIA.......... ......................................................................... ....................17 AR TICLE 3": HANDING OVER...... ........................................................................................... 1AR TICLE 31: INTERPRE TA TION............. .................................................................................. 1[1]
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---Table of ContentsPREAMBLE:.............................................................................................................................. 2
b Any student who has been found guilty of embelement and or misappropriation
of students or university funds shall not 0ualify to stand and contest elections
c Any student who has once been voted out of office in this university shall not
0ualify to stand and contest elections
d Any student who 0ualify to contest elections and intend to contest any position
shall ma3e available two ()# recent passport sied photographs for himself accompanied with duly filed nomination form and "= to the &lectoral
"ommissioner not later than the specified date and time by the &lectoral
"ommissioner
e "andidates shall pic3 up a form and be seconded by two ()# other students of the
department
f +he candidate shall ac0uiesce to his nomination by appending his signature on
the nomination forms received from the electoral commissioner
g 5n the case of an &/ecutive -fficer, he>she shall resign his>her position
permanently at least )6 hours before filing of nomination
) S$*eenn7
a Any student who wishes to stand and contest elections shall submit himself to the
electoral commission for thorough screening
b +he &lectoral "ommissioner shall be re0uired to publish on all notice boards, full
report for all candidates so screened at least three days before elections day, such
a report shall not give the ran3ing for the candidates
c +he Screening "ommittee shall have the power to recommend or otherwise any
candidates so screened
. Ele$tons7
a All officers shall be elected by a simple majority vote unless otherwise stated in
this constitution
b &lection of officers shall ta3e place after the S9" elections
c -utgoing officers shall be eligible for re$election e/cept final year students
d &ach officer shall hold one office alone in S%&$A!" for one academic year
after which fresh elections shall be held
e &ach year group shall elect their class representatives
f At the close of nominations, where only one candidate has been duly nominated
for a particular office he>she shall be declared elected after obtaining fifty per cent (?*E# plus one (F1# of the valid vote cast during a general or bye$elections
g ;here candidate who stands unopposed fails to achieve the re0uired percentage,
fresh nominations shall be opened within two days after the final declaration of
results by the &lectoral "ommissioner
h 5f no nominations are received after opening of fresh nominations, the electoral
commissioner will declare the unopposed candidate as having won the election
i =oters shall come along with a valid students 5 card or S%& 5 card
6 Ot>e*7
a 5n case of a tie, new elections shall be held for those candidates involved, within
forty$eight (6C# hours from the time of the first elections
b Any candidate(s# who shall be guilty of an electoral malpractice shall be as3ed to
withdraw from the elections by the electoral commissioner
c +he electoral commission shall conduct thorough screening for the candidates
who are nominated
d +he electoral commission shall present a report of the screening e/ercise to S%&$
A!" (displayed on the notice board#
ARTICLE /<# "YE-ELECTIONS1 5n the case of an elected position becoming vacant the electoral commission shall
immediately upon ac3nowledging such a situation start a process to provide the
association with a replacement for the vacant position as per the statutes of this
constitution for the election officers
) Such bye$elections shall however not occur when the position become vacant a month to
a general election !nder such circumstances the particular body within which the
vacancy has occurred is given the mandate to appoint in consultation with the e/ecutive
committee on of their own members to assume responsibility for the vacancy so created
. Any e/ecutive member who wishes to contest in a bye$election will have to permanently
relin0uish his status as an e/ecutive member
ARTICLE /.# VOTE OF NO CONFIENCE
1 Any officer shall cease to be a member of the e/ecutive committee if a vote of no
confidence is passed on him by <*E of the membership of a general assembly meeting or
if adverse findings are made against him by the judicial commission) +he officer so affected in clause (1# supra has . days upon receipt of the verdict to appeal
to the judicial commission. +he finding of the judicial commission under clause (.# supra will be deemed final
ARTICLE //# IMPEACHMENT
1 Any student may by notice in writing addressed to the judicial commission start
impeachment proceeding against all or any member of the e/ecutive committee such a
notice shall be authenticated by at least . students from each class
) +he judicial committee shall within 16 days of receipt of such a notice investigate and
display its finding on all notice boards
. Any officer against whom impeachment charges has been preferred shall be removed
officially from office after two$thirds majority of the general assembly present at a
meeting called for such purpose has voted in favour of impeachment charges
6 "ommittee members without prejudice to the provision above can be removed fromoffice by the chairperson in consultation with the e/ecutive council
ARTICLE /0@ RESIGNATION
1 Any officer elected by the general assembly shall communicate his resignation to the
e/ecutive committee in writing B clear days before such an action ta3es place
) Any officer of the association e/cept those elected by the general assembly may resign
their position voluntarily Any such resignation shall be communicated to the %resident at
least B days
. ;hen an officer resigns his>her position, the %resident in consultation with the body
within which the vacancy has occurred will appoint a member to man the position
temporarily until fresh elections are held6 5n the case of en$bloc3 resignation of the e/ecutive committee the e/ecutive council shall
select three (.# members from among them to temporarily run the association until fresh
election are held
? All officers who resign will within three (.# days after their resignations have ta3en effect
hand over all the associations properties and documents in their possession to the
%resident in the case of an en$bloc3 resignation of the e/ecutive committee same will be
handed over to the &/ecutive "ouncil
ARTICLES /5# AMENMENTS
1 Any notice for amendment or revision for any part of this constitution shall be made to
the 2udicial "ommittee who shall debate the merit and demerits of the said notice with
the e/ecutive council 5n the case of a total review a committee shall be setup by the
judicial committee to collate the views of students and hence come out with a new
document
) otice for revision or amendment can be made by the judicial commission or any student
and submitted to the judicial committee in writing Such a notice shall be supported by aleast seventy (?*# students whose signatures shall also be appended thereto
. +he judicial commission shall within fourteen days of such a valid notice sit to access it
6 5n the case of an amendment the e/ecutive council in consultation, with the judicial
commission will deliberate on the issues and a report sent to the General Assembly and a
decision ta3e on the proposed amendment A decision will be ta3en based on two$thirds
5 having been elected -f S%&$A!" do hereby swear to
diligently and faithfully serve the students of S%&$A!" +hat 5 will support and uphold the
true principles of accountability, financially or otherwise and that 5 will see3 the welfare of the
students of S%&$A!" 5 further affirm that 5 will avail myself to the call of duty at all times, so
help me God (To be sworn in the presence of the general assembly, swearing to be done by the
president elect
?+'$al Oat>
5 having been appointed>nominated as the commissioner of the judicial
commission do hereby swear to abide by the tenets and principles of the rule of law and natural
justice at all times 5 further affirm that 5 perform the functions of my office without fear or
favour, affection or ill$will, and that 5 will at all times uphold, preserve, protect and defend theconstitution and laws of S%&$A!", so help me God(to be sworn by the judicial commissioner
in front of the general assembly, swearing in to be done by the President)
rafted for the Society -f %etroleum &ngineers All ations !niversity "ollege "hapter by the