School Census Spring 2011 Preparation Version 1.0 1.

School Census Spring 2011

Preparation

Version 1.0

1

School Census Spring 2011

Disability

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Disability will be collected where it has been entered by the school.

Where it has not been entered we will automatically add “Not Collected” into

School Census, which means that there is no need for bulk update facilities. If schools don’t want to

enter disability information they can simply ignore the new disability

functionality.

Our Spring Release will provide reporting facilities, but at this

point the best way to list disability information is to run the Detail Report in School Census

Spring 2011.

Our Disability functionality works in the

same was as the functionality provided for In Care Details and Child

Protection Register, which means that you

can enter as many disabilities as apply and

these disabilities can start and end as

required. School Census will include all disabilities

that are current on Census Day.

This slide shows the full set of Disability Lookups

specified by the DfE

The Disability information we have entered for Hannah Abbott

is listed in the School Census Spring 2011 On Roll Basic Data

report

School Census Spring 2011

Update Class Type

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The Update Class Type functionality is

only relevant for Primary Schools

Ticks entered for the Autumn Census will be

copied across for the Spring Census, but Jane Abraham

is an example of a pupil where this information has

not been found from Autumn

Spring is the only choice as this is the first Return

of the 2011 cycle.

We can filter by Year Group

2.31

By Class

2.32

Status can be particularly helpful as it provides a way to

identify pupils with no class type entered

2.33

In this case only two pupils didn’t have information for the

Autumn Census copied over

2.37

You can make choices on an individual pupil

bases by clicking the cell in the appropriate

column for that pupil

If you then click the cell in the other column the

first tick is removed and this new tick added

If you click a cell that is already ticked the tick

is removed

Bulk entry is not necessary in this case

but is provided via Right Click in column title

In this case an empty table is a good thing as it

indicates that there are no pupil without a Class Type

Don’t forget to save

.. and Close

School Census Spring 2011

Hours at Setting

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2.46

2.47

2.48

Click to Update Hours at Setting for

2 year olds

Hours set for Autumn will be brought forward

Three sets of filters are available. These can be set

individually or in combinations

We can filter by Year Group

2.51

By Reg/Class

2.53

Status can be particularly helpful as it

provides a way to identify pupils with no

hours entered

2.55

Click to enter the hours for an

individual pupil

2.56

Type the number of hours as a

decimal

2.58

Entering 12.6 is not allowed as only

increments of 0.5 are allowed

2.59

This entry screen will allow totals up to 99.5

hours to be entered, but current DfE validation is

set at 25 hours.

2.60

Right Click for options

2.61

2.62

Select All will select all pupils

displayed

Click to enter the same number of

hours for all highlighted pupils

2.63

Enter the number in the same way as

for an individual entry

2.64

The number is automatically

entered for all the highlighted pupils

2.65

Click and then Shift Click can be used to highlight a group of consecutive pupils

Click and then Control Click can be used to highlight a group of

non-consecutive pupils

Click to save the changes

2.66

Click to close

Hours at setting for 3 year olds and 4 year

olds work in the same way as for 2 year olds

School Census Spring 2011

Early Years Attendance Patterns

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Find the pupil’s provision types for

each day of the week

So Chris has various types of provision types

for each day except Thursday when he

does not attend

We can look up the number of hours for

each of these provision types

So all day is 7 hours, AM is 3 hours and PM

is 3 hours.

3 + 3 + 7 + 0 +3 = 16

Currently hours at setting is shown as 12

hours,

.., but after clicking Update Hours at

Setting this is calculated as 16 hours

as expected

Thank youfor your time

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