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It is now time for us to cover the Reporting functionality inSAP PP. I am sure you would love this piece of document as you would be using this very often in your SAP career. So letsmove ahead.
There are three types of Reports available in SAP. They are
1. Standard List Reports:-
Reports which will only display the data, no transactioncan be performed through this report display is known as
Standard report. This report is used to
Display Master Data related information
Display any transactional reports
E.g. CS11 – Multi level BOM, CR05 – list workcenter.
2. Work List Reports:-
Reports which will allow user to perform transactionwhile displaying the report is known as work list report. This report is used to
Display and work with production orders
E.g. to COOIS – Production Order informationreport, COID – process order information report.
3. Logistics Information Structure Reports:-
Information structure is the place where data are storedin addition to the SAP data base. Reports generated using
When calling a report you can search for more than one value
at a time, or search for data that falls within a range ofselectable criteria.Eg; you may wish to view all goods issues for two different rawmaterials, or all goods receipts between two dates
Ranges
Within certain reports, instead of being asked to select onecriteria to match, you will be offered the choice to enter a
range of data to search within.In the example below, you can enter a date range as shown,and the system will search for matches within those dates(inclusive of the from and to dates entered)
If only the first field is populated the system will treat that as
the only value to matchIf only the second field is populated the system treats that asthe maximum value and will report on all data up to andincluding that value.
Multiple selections
When you can enter more than one selection, or more than
one range then the “multiple selection” button can be used.
When the multiple selection button is used it presents fourtypes of data selection.
A selection variant is a tool that allows you to recall frequentlyused data directly into a report’s selection screen. This savesthe retyping of repetitive entries.
For example: If you use the same report everyday withconstant data, e.g. same production line, plant number andMRP controller, you can create a variant that contains thisconstant data. This allows you to select the variant as opposed
to entering data repeatedly.Creating and saving a variant
Before we can save a variant we need to enter the data into thefields that we wish to store for repeated use.
Note: When saving a variant it is important to ensure that thevariant name and/or descriptions are meaningful and relevantto its purpose, as all users can view a saved variant. Thedescription should also contain your plant number
SCENARIO
You use the transaction MF51 every day for your role as aproduction manager. Rather than enter the same informationeach time you use the transaction you need to set up a variantto enter the information for you.
INSTRUCTIONS
Follow the Menu Path: Logistics Production Repetitive
manufacturing Planning MF51--Production listDouble click MF51 – Production list.
1. Update the following required and optional fields:
When you first display a report, it displays the standard set ofcolumns. However, you may wish to remove columns you arenot interested in, and add columns containing informationthat you are interested in viewing.
SCENARIO
In the Order Information report, you want to remove thecolumn Reservation Item, as you are not interested in this
information. However, you want to see the order number onthe report, so you need to add this column.
INSTRUCTIONS
Follow the Menu Path: Logistics Production Process
Process Order Reporting – Order information systemCOID – Individual object list
Double Click COID – Individual object list
1. Click Enter .
2. Click matchcode in Profile select field
3. Update the following required and optional fields:
Field Name Description Values
Plant A plant is place where
either material isproduced, or goodsand services areprovided. This is thekey that defines thatplant
Filtering a list allows you to hide values that you do not wishto view.Some reports offer this as part of selection also, but not allfields in all reports are selectable, so this is where filteringwould be used.
E.g. If you had a list of material documents and you wanted to
reduce the data to show a specific movement type only, youcan use the filter function to achieve this.
To filter a column you must first select the column you wish to
filter, and then click
Note: Wild cards “*” can also be used in filters.
SCENARIO
As a production manager you want to view which products you are scheduled to make over the next month. You onlywant to view one particular product and need to filter out allother materials
INSTRUCTIONS
Follow the Menu Path: Logistics Production Process
Process Order Reporting – Order information systemCOID – Individual object list
Totalling allows us to take a specific column in a list reportand display the total sum for that column.
E.g.: you may have a list of values posted against a customeraccount, the dollar value column could be totalled to see whatthe total dollar value is for this customer.
Subtotalling allows us to breakdown totals by subtotalling
groups of common data.
E.g.: if we had the total dollar value for a customer we couldthen sub total that value by date to see the total by day as wellas the grand total.
SCENARIO
As a production manager you want to view which products you are scheduled to make over the next month. You want tosee the complete totals for independent materials.
INSTRUCTIONS
Follow the Menu Path: Logistics Production Process
Process Order Reporting – Order information systemCOID – Individual object list
Double Click COID – Individual object list
1. Click Enter
2. Click matchcode in Profile select field
3. Update the following required and optional fields:
Although SAP allows us to perform some basic datamanipulation in list reports, it can be useful to export datainto a different file format.
Types of file formats that data can be exported to are:Unconverted (Flat data file)Spreadsheet (Excel)Rich text format (Fonts and styles are kept with data)HTML (Web documents)
The most common file format to export to is Spreadsheet.
SCENARIO
You want to export the production schedule from SAP to Excelto give copies to your production line.
INSTRUCTIONS
Follow the Menu Path: Logistics Production Repetitivemanufacturing Planning MF51--Production listDouble click MF51 – Production list.
1. Update the following required and optional fields:
Field Name Description Values
Plant A plant is place whereeither material isproduced, or goods
and services areprovided. This is thekey that defines thatplant
Enter yourplant
ProductionLine
The production line isrequired for capacityplanning and for
To look at the usage of any material in any of the BOM, thisreport is very much useful. i.e if it is required to know theusage of particular Raw material in number of BOM.
Menu Path: - Logistics Production Master DataBillsof materialEvaluations UsageCS15 – Material
Entera. Material code numberb. Tick the check box - Direct, Via classes,
It may be required to compare the BOM of different materialfor analysis purpose. There is a standard report to generatethe report after comparing two BOM.
Menu Path: - Logistics Production Master DataBills ofmaterialEvaluations CS14 – BOM Comparison
Above display is the self explanatory. All positive quantity inthe Rec/reqd qty column indicate that will increase the stockand all the negative quantity indicate that that will consumethe stock.
This report will give you the status of material as on date whenMRP run took place. This is useful when it is required to referthe result of the last MRP run. It will NOT give the currentstatus of the material.
Menu Path:- Logistics Produciton MRP EvaluationsMD05 MRP list-Material
This list will look similar to the MD04 list, but the results areas on at the time of MRP run. NOT the current one.
All other entries are similar to the MD04 transaction.
When the production order or process order is released,depending on the settings and availability checking rule,Availability of components are checked.
It may be required to note the availability of component for aparticular production details.
This report will provide the net result of availability check forvarious combination of input.
Menu Path: - Logistics Production MRP Environment CO24 Missing Parts Info System
There is a facility to mass process the production orders. Thisis a kind of work list report.Following Mass processing can be performed
Release of production order collectively
Confirmation of production order
Technically complete production order
Carry out Availability check
Apart from the above, there are some more functions. Let usdiscuss how to confirm production order collectively and setproduction orders status to Technically Complete throughmass processing.
Guys, since it is bit complicated, step by step procedure isgiven below here.
. Menu Path: Logistics Production Production Control
Control COHV - Mass Processing
Double click COHV - Mass Processing
1. Update the following required and optional fields:
Users have created a lot of production orders against differentmaterials. Now you would like to run report to see the statusof each order. In this exercise we shall be running a reportcontaining all the production orders for Plant.
We would like to see the status of production orders thatbelong to plant.
Menu Path: Logistics → Production → Production Control →
Information System → COOIS - Order Information System
Double click COOIS - Order Information System
1. Update the following required and optional fields:
Field Name Description Values
Productionplant
Code identifyingthe
operationalunit of thecompanywhere thematerial ismanufacturedand stored.
Enter your plant
Basic startdate
Date at which theselection will
start.
01.08.2008
To Start Date Date whichdefines theend of therange.
Target / Actual cost comparison report for anorder
Cost incurred during manufacturing process may be analyzedto monitor the actual cost incurred. It may be required tocompare the actual cost incurred with the target cost.
Menu Path: Logistics Production Production Control
Information System Controlling Reports Detailed
Reports For order Variance AnalysisS_ALR_87013167 – Target/Actual Comparision