San Francisco City Hall Events Brochure

City HallSAN FRANCISCO

2

SAN FRANCISCO CITY HALL is proudly referred to as the “Crown Jewel”of the city. As long ago as 1915 when this City Hall opened, Mayor James Rolph Jr.proclaimed,“I take pride in this building because it typifies the spirit of San Francisco.Threetimes she has been destroyed by fire, and each time she has risen more magnificently.”

On January 5, 1999, this French Renaissance-style Beaux Arts landmark once again rose likethe mythical phoenix. Over 15 years after the Loma Prieta earthquake shook the foundationand cracked the walls, the beautiful dome now soars 306 feet above the ground with itslovingly restored 24-carat gleaming gold for the entire city to enjoy.

One of the goals in restoring City Hall was to make it accessible to the people of SanFrancisco.To this end, the doors of City Hall have been opened to the public for their specialevents and occasions. Inside you will find a magnificent space to hold any type of event—fromsimple wedding ceremonies to grand balls. We invite you to come and visit the beautifullyrestored City Hall and see how it can accommodate all your event needs.

San Francisco City Hall Events DepartmentOne Dr. Carlton B. Goodlett Place • Room 495 • San Francisco, CA 94102

Elsie D. McAteer, Senior Event ManagerDirect: 415-554-6068 • Main: 415-554-6079 • Fax: 415-554-7446 • [email protected]

www.sfgov.org/cityhallevents

the beautifully restored SAN FRANCISCO CITY HALL

Light

ing ©

GOT

LIG

HT

Cover Photos: Top © McCall Associates Catering, Bottom: Lighting © Got Light/Décor © I•de•as

© M

cCall

Ass

ociat

es C

aterin

g

54

THE ROTUNDA offers a breathtaking marblestaircase that is the focal point of any event. It has beenrestored to its original magnificence, allowing your event to beconfigured in a variety of ways. The landings on the GrandStaircase make natural “stages” for musicians, speakers, orbrides. The balconies on the second level surround theRotunda and allow your guests to dine or survey the eventsbelow. Ornate carvings and the interior of the spectaculardome can be seen from every angle. At night, the Rotunda isawash with soft white lighting that accents the architecturalcarvings throughout the space.

SPECIFICATIONS:

Location: Main & second floor of City Hall

Hours: Monday—Sunday 4:00 p.m. to midnight

Main Floor Capacity: Reception 664/Dinner 332

Second Floor Capacity: Reception 640/Dinner 320

Access: Grove Street 8:00 a.m. to 2:00 a.m.

Service/Equipment: On-site event manager, engineer,deputy sheriffs, electrician, custodians, large kitchen withfreight elevator, and two parking spaces for load-in

Rotu

nda

© M

cCall

Ass

ociat

es C

aterin

g

© M

cCall

Ass

ociat

es C

aterin

g

© McCall Associates Catering

76

South Light COURT

North Light COURT

THE NORTH LIGHT COURT is City Hall’s mostversatile room. It is located directly off the Rotunda and can beincorporated into a Rotunda event or rented separately.The room hasbeen restored to its original design with elegant marble walls andskylights spanning the entire 7,000-square-foot space. This roomconfigures for a variety of events from lectures and presentations toelegant dinners or weddings.

SPECIFICATIONS:

Location: First floor of City Hall

Hours: Monday-Sunday 2:00 p.m. to midnight

Capacity: Reception 870/Dinner 435

Access: Grove Street 8:00 a.m. to 2:00 a.m.

Service/Equipment: On-site event manager, engineer, deputysheriffs, electrician, custodians, large kitchen with freight elevator,and two parking spaces for load-in

THE SOUTH LIGHT COURT is similar to the North, the difference being that it houses art exhibits for your guests to enjoy.This room is ideal for cocktail receptions or press events, and again can be incorporated into a Rotunda event. Luncheons or sit-down functionsare also possible.The room has a more intimate feel with the exhibits, and works very well for smaller groups.

SPECIFICATIONS:

Location: First floor of City Hall

Hours: Monday-Sunday 4:00 p.m. to midnight

Capacity: Reception 600/Dinner 300

Access: Grove Street 8:00 a.m. to 2:00 a.m.

Service/Equipment: On-site event manager, engineer, deputysheriffs, electrician, custodians, large kitchen with freight elevator,and two parking spaces for load-in

Lighting © Got Light/Décor © I•de•as

©jos

e vil

la

© jose villa

© M

cCall

Ass

ociat

es C

aterin

g

© To

sca

Prod

uctio

ns

98

THE SECOND FLOOR balcony areas are available for Rotunda events.They can be used as additional reception or dinner seating, as well as exclusive VIPseating sections to main events.The balconies also provide dramatic venues for photoshoots or product showcase areas. The sweeping, dramatic views of the first floorRotunda lend elegant drama to your event.

SPECIFICATIONS:

Location: Second floor of City Hall

Hours: Monday-Sunday 4:00 p.m. to midnight

Capacity: Reception 640/Dinner 320

Access: Grove Street 8:00 a.m. to 2:00 a.m.

Service/Equipment: On-site event manager, engineer, deputy sheriffs, electrician,custodians, large kitchen with freight elevator, and two parking spaces for load-in

CITY HALL’S ELEGANT FOURTH FLOORgalleries provide architecturally stunning venues for smaller gatheringsor private events, as well as exclusive reception or seating areas for VIPsin conjunction with Rotunda events.The fourth floor is also ideal forphoto shoots or to showcase product for corporate events.

SPECIFICATIONS:

Location: Fourth floor of City Hall

Hours: Monday-Sunday 4:00 p.m. to midnight

Capacity: Reception 640/Dinner 320

Access: Grove Street 8:00 a.m. to 2:00 a.m.

Service/Equipment: On-site event manager, engineer, deputysheriffs, electrician, custodians, large kitchen with freight elevator,and two parking spaces for load-in

Fourth FLOOR

Lighting © Got Light/Décor © I•de•as

Lighting © Got Light/Décor © I•de•as

© M

cCall

Ass

ociat

es C

aterin

g

Second FLOOR

1110

ROTUNDA WITH SECOND FLOOR AND ONE LIGHT COURT1 to 499 guests – $10,000

ROTUNDA WITH SECOND FLOOR LIGHT COURTS500 to 999 guests – $12,500 • 1000 to 1,499 guests – $15,000

1,500 to 1,999 guests – $20,000 • 2,000 to 2,499 guests – $25,000

2,500 to 3,014 guests – $30,000

Rotunda rental fee includes a 10-hour rental period (4:00 p.m. – 2:00 a.m.) inclusive of load-inand load-out times. Please note: All events must end by 12:00 midnight. Rotunda rental feeincludes personnel costs for an event manager, custodians, and an engineer. Rotunda rental feealso includes use of the North Light Court kitchen and a consultation with our electrician to setlighting levels. Security charges are not included in the rental fee.

Rotunda rental fee does not include required general liability insurance. General liabilityinsurance may be purchased at $1.00 per guest ($100.00 minimum).

Rotunda hourly rate • Monday through Friday only12:00 noon – 1:00 p.m. (except filming) • Up to 100 guests – $1,000 per hourly rental

Additional charges will apply for more than 100 guests, labor, equipment rentals, and generalliability insurance.

NORTH LIGHT COURT1 to 200 guests – $5,000

201 to 870 guests – $5,000 plus $4 per person for every guest over 200

North Light Court base rental fee includes a 12-hour rental period (2:00 p.m. – 2:00 a.m.)inclusive of load-in and load-out times. Please note:All events must end by 12:00 midnight. NorthLight Court rental fee includes personnel costs for an event manager, custodians, and an engineer.North Light Court rental fee also includes use of the North Light Court kitchen and aconsultation with our electrician to set lighting levels. Security charges are not included in therental fee.

North Light Court rental fee does not include required general liability insurance. Generalliability insurance may be purchased at $1.00 per guest ($100.00 minimum).

North Light Court hourly rate • Monday through Friday only 8:00 a.m. – 4:00 p.m. • Up to 100 guests – $500 per hourly rental

Additional charges will apply for more than 100 guests, labor, equipment rentals, and generalliability insurance.

Due to popular demand by couples wanting to have a simple, yet elegant wedding ceremony atthe City Hall Rotunda, the events department has created an affordable special wedding packagetailored just for you.

This two-hour wedding package is available only on Saturdays before 3:00 p.m. The weddingpackage includes:

P A C K A G E S

• Two-hour rental in the Rotunda for up to 200guests (inclusive of vendor load-in and load-out)

• 200 folding chairs (natural wood color with blackseat cushions)

• Three skirted tables

• One custodian

• One engineer

• One event manager

• Deputy sheriffs for security

• Insurance for your guests

SOUTH LIGHT COURT1 to 200 guests – $5,000

201 to 600 guests – $5,000 plus $4 per person for every guest over 200

South Light Court rental fee includes a 10-hour rental period (4:00 p.m. –2:00 a.m.) inclusive of load-in and load-out times. Please note: All eventsmust end by 12:00 midnight. South Light Court rental fee includespersonnel costs for an event manager, custodians, and an engineer. SouthLight Court rental fee also includes use of the North Light Court kitchenand a consultation with our electrician to set lighting levels. Securitycharges are not included in the base rental fee.

South Light Court rental fee does not include required general liabilityinsurance. General liability insurance may be purchased at $1.00 per guest($100.00 minimum).

South Light Court hourly rate • Monday through Friday only 8:00 a.m. – 4:00 p.m.Up to 100 guests – $500 per hourly rental

Additional charges will apply for more than 100 guests, labor, equipmentrentals, and general liability insurance.

SPECIAL WEDDING PACKAGE1 to 200 guests – $4,000

201 to 332 guests – $4,000 plus $4.00 per person for every guest over 200

Special wedding package is offered on Saturdays only before 3:00 p.m. andincludes a two-hour rental period inclusive of load-in and load-out times.Special wedding package includes personnel costs for an event manager,custodians, laborers, and an engineer. Security during the two-hour rentalperiod is provided by the sheriff deputies and is included in the rental fee.Special wedding package also includes 200 wooden folding chairs andthree skirted tables as well as the required general liability insurance for upto 200 guests.

RentalFEES

SPECIALWedding

©jos

e vil

la©

jose

villa

© M

cCall

Ass

ociat

es C

aterin

g

© To

sca

Prod

uctio

ns © McCall Associates Catering

13

INSURANCECity Hall can provide the necessary guest insurance coverage (as outlined in item nine of theShort Term License Agreement) at a rate of $1.00 per person with a $100 minimum.

RESERVATIONS AND PAYMENTSTo guarantee your event date, a deposit of 75% of the base rental fee must be paid when bookingyour event.The deposit will be deducted from the total bill at the time of settlement.The finalbalance of payment is due five business days prior to the event.

SECURITYDeputy sheriffs will provide the necessary security coverage for your event. Security charges arenot included in your rental fee. Our senior event manager will discuss the staffing levels toadequately cover your event.

SET UP HOURSUnless prior approval is granted, Rotunda and South Light Court set up may not begin before4:00 p.m. and North Light Court set up may not begin before 2:00 p.m. Vendors must be offthe premises by 2:00 a.m. A charge will apply for overtime.

RECYCLINGA $500 fine will be assessed on all vendors and clients who do not recycle waste produced fromtheir event.

WEEKDAY LOAD-IN AND LOAD-OUT PROCEDURESOn weekdays, there is no set up in the Rotunda until 4:00 p.m. For evening rentals, the NorthLight Court set up may begin at 2:00 p.m. and set up in the South Light Court may begin at4:00 p.m. If more time is required for set up, the Light Courts may be rented on an hourly basisprior to these times at cost of $500.00 per hour, per room.

All vendors must use the Grove Street entrance to load in or load out equipment. Prior load inof equipment may be arranged with the approval of the City Hall senior event manager. Vendorswith oversized equipment exceeding the size of the freight elevators may use the Van NessAvenue entrance to load in and load out. Loading times for the Van Ness Avenue entrance mustbe pre-arranged through the City Hall events department for each event.

City Hall deputy sheriffs must be present throughout the entire period of the load in/out.

The Light Court Café is open to the public until 5:30 p.m. The café may be bought out andclosed for $800 per day. Setups beginning before 5:30 p.m. cannot impede the conduct ofbusiness, unless the café has been bought out.

Please inform the deputy sheriffs at each entrance if you are parking temporarily to unloadequipment for an event.

Use only the freight elevators located on the ground floor/Carlton B. Goodlett Street lobby toload and unload equipment into the building. Freight elevators are marked “Freight Use Only.”

Vendors must meet with City Hall engineers to receive instructions regarding operation offreight elevators prior to use.Any equipment set up the day before the event needs to be ropedoff and weighted when appropriate. City Hall does not provide carts, hand trucks, dollies,extension cords, and/or approved Permacel cloth gaffing tape.

T E R M S & Conditions

featur

edP

RO

FE

SS

ION

AL

S

12

AUDIO/VISUAL Everything Audio Visual415.671.3880Advertisement on page 21

McCune Audio/Video/Lighting800.899.7686www.mccune.comAdvertisement on page 22

CATERINGBest Beverage Catering415.642.2410www.bestbeverage.comAdvertisement on page 21

Global Gourmet Catering415.701.0001www.ggcatering.comAdvertisement on page 15

KC Catering & Event Planning415.226.3338www.kccateringandevents.comAdvertisement on page 22

McCall Associates415.552.8550www.danmccall.comAdvertisement on page 23

Melons Catering & Events650.583.1756www.melonscatering.comAdvertisement on page 16

Paula LeDuc Fine Catering510.547.7825www.paulaleduc.comAdvertisement on page 17

Wine Valley Catering415.822.4016www.winevalleycatering.comAdvertisement on page 16

EVENT DECOR& DESIGNFloramor415.975.2020www.floramor.comAdvertisement on back cover

Hartmann Studios510.232.5030www.hartmannstudios.comAdvertisement on page 18

EVENT DECOR & DESIGN (cont’d.)ideas415.558.8900www.ideas-events.comAdvertisement on page 20

McCall Associates415.552.8550www.danmccall.comAdvertisement on page 23

EVENT PLANNING ideas415.558.8900www.ideas-events.comAdvertisement on page 20

KC Catering & Event Planning415.226.3338www.kccateringandevents.comAdvertisement on page 22

Paula LeDuc Fine Catering510.547.7825www.paulaleduc.comAdvertisement on page 17

Tosca Productions650.992.1211www.toscaproductions.comAdvertisement on page 16

FLORISTSFloramor415.975.2020www.floramor.comAdvertisement on back cover

LIGHTINGEverything Audio Visual415.671.3880Advertisement on page 21

Got Light?415.863.4300www.got-light.comAdvertisement on page 17

Impact Lighting & Production510.232.5723www.impactsf.comAdvertisement on page 18

McCune Audio/Video/Lighting800.899.7686www.mccune.comAdvertisement on page 22

MUSIC • DJSAssociated Entertainment650.348.7972www.associatedentertainment.comAdvertisement on page 22

MUSIC • LIVEAssociated Entertainment650.348.7972www.associatedentertainment.comAdvertisement on page 22

PHOTOGRAPHYJose Villa Photography805.688.8654www.josevilla.comAdvertisement on page 14

RENTAL EQUIPMENTAbbey Party Rents800.717.7278www.abbeyrentssf.comAdvertisement on page 21

Hartmann Studios510.232.5030www.hartmannstudios.comAdvertisement on page 18

ideas415.558.8900www.ideas-events.comAdvertisement on page 20

Pro Piano415.641.1210www.propiano.comAdvertisement on page 19

VIDEOGRAPHYThomas Hughes Video Productions415.257.2600www.thomashughesvideo.comAdvertisement on page 16

WEDDING RESOURCEElegalawww.elegala.com

Light

ing ©

GOT

LIG

HT

Light

ing ©

GOT

LIG

HT

This brochure was produced by Hawthorn Publications—developers of powerful print and online media packages for the catering and event industry. No portion may bereproduced or distributed without written permission. www.hawthornpublications.com © 2007

SAN FRANCISCO CITY HALL strongly encourages utilization of the following professionals for your upcoming event.Superior in their fields, these industry experts have been hand-selected to complement and enhance your occasion.

15

18

21

23