REGULAR BOARD MEETING MONTHLY REPORT APRIL 18, 2018 BOARD OF PARK AND RECREATION COMMISSIONERS Nancy Wallerstein ...................................................................................Chair Mike Pirner ...................................................................................... Vice Chair Steven Baru....................................................................................... Secretary Vacant .............................................................................................. Treasurer Leslee Rivarola .................................................................. Assistant Secretary George J. Schlagel ............................................................. Assistant Treasurer Paul Snider .............................................................................. Board Member Jeff Meyers ............................................................................. Board Member Steven C. Klika ........................................................................ Board Member LEGAL COUNSEL Fred Logan.................................................................... Logan Logan & Watson, L.C. ADMINISTRATIVE TEAM Jill Geller ....................................................................................... Executive Director Jeff Stewart ......................................................................................Deputy Director Bill Maasen ................................................ Superintendent of Parks & Golf Courses Rhonda Pollard .......................................................... Superintendent of Recreation Dan Field ............ Supt. of Safety, Heritage & Outdoor Education/Park Police Chief Jo Ann Courtney ............................... Administration & Human Resources Manager Vacant .................................................................................... Chief Financial Officer Jay Hinrichs........................................................................... Development Director David Grant .................................................................... Human Resources Director Ted Tartenaar........................................ Information Technology Services Manager Richard Smalley ......................................... Marketing & Communications Manager Cliff Middleton .................................................. Planning & Development Manager MISSION Enhance the quality of life in Johnson County by providing high-quality parks, services and recreation programs. VISION To be the leader in park management and recreation services: Be responsive to our community and the people we serve. Impact the character of our community in a positive manner. Serve as a catalyst for program and land use innovation. Function as a responsible steward of all our resources. BEHAVIORAL VALUES CORE VALUES ORGANIZATIONAL VALUES Integrity Professionalism Humility Humor Respect Public Service Public Trust Public Leadership Caring Workplace Stewardship Teamwork Continuous Improvement Learning Organization Johnson County Park and Recreation District does not discriminate on the basis of race, color, national origin, sex, religion, age, and disability status in employment or the provision of programs and services.
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REGULAR BOARD MEETING MONTHLY REPORT
APRIL 18, 2018
BOARD OF PARK AND RECREATION COMMISSIONERS
Nancy Wallerstein ................................................................................... Chair Mike Pirner ...................................................................................... Vice Chair Steven Baru ....................................................................................... Secretary Vacant .............................................................................................. Treasurer Leslee Rivarola .................................................................. Assistant Secretary George J. Schlagel ............................................................. Assistant Treasurer Paul Snider .............................................................................. Board Member Jeff Meyers ............................................................................. Board Member Steven C. Klika ........................................................................ Board Member
LEGAL COUNSEL Fred Logan .................................................................... Logan Logan & Watson, L.C.
ADMINISTRATIVE TEAM Jill Geller ....................................................................................... Executive Director Jeff Stewart ......................................................................................Deputy Director Bill Maasen ................................................ Superintendent of Parks & Golf Courses Rhonda Pollard .......................................................... Superintendent of Recreation Dan Field ............ Supt. of Safety, Heritage & Outdoor Education/Park Police Chief Jo Ann Courtney ............................... Administration & Human Resources Manager Vacant .................................................................................... Chief Financial Officer Jay Hinrichs........................................................................... Development Director David Grant .................................................................... Human Resources Director Ted Tartenaar ........................................ Information Technology Services Manager Richard Smalley ......................................... Marketing & Communications Manager Cliff Middleton .................................................. Planning & Development Manager
MISSION Enhance the quality of life in Johnson County by providing
high-quality parks, services and recreation programs.
VISION To be the leader in park management and recreation services: Be responsive to our community and the people we serve. Impact the character of our community in a positive manner. Serve as a catalyst for
program and land use innovation. Function as a responsible steward of all our resources.
Johnson County Park and Recreation District does not discriminate on the basis of race, color, national origin, sex, religion, age, and disability status in employment or the provision of programs and services.
NOTICE: MATERIALS INCLUDED IN THIS JCPRD BOARD MEETING REPORT REQUIRING BOARD ACTION ARE CONSIDERED “DRAFT” AND NON-BINDING UNTIL FORMAL BOARD ACTION HAS TAKEN PLACE.
REGULAR BOARD MEETING BOARD REPORT
APRIL 18, 2018
TABLE OF CONTENTS I. MEETING AGENDA................................................................................................................. 1-3
II. CONSENT AGENDAA. Regular Board Meeting Minutes ...................................................................................... 4-8 B. Committee of the Whole Minutes ................................................................................. 9-12 C. Administrative Services Committee Meeting Minutes ................................................ 13-14 D. Parks & Golf Courses Committee Meeting Minutes .................................................... 15-16 E. Recreation Committee Meeting Minutes .................................................................... 17-21 F. Safety, Heritage & Outdoor Education Committee Meeting Minutes ...............................22
III. REPORTSA. Staff Reports ................................................................................................................ 23-26 B. Enterprise Fund Operations Indicators Year to Date Summary ........................................27 C. Park Visitations ............................................................................................................ 28-29 D. Registration Indicators .......................................................................................................30 E. Park Police Monthly Activity Summary ........................................................................ 31-32 F. General Fund Indicators Revenues & Expenditures ..........................................................33 G. Enterprise Fund Indicators Revenues & Expenditures ......................................................34 H. General Fund Budget Statement ................................................................................. 35-37 I. Enterprise Fund Budget Statement ............................................................................. 38-39 J. Income Statement .............................................................................................................40 K. Balance Sheet .....................................................................................................................41
NOTICE: JCPRD open meeting agendas are subject to change prior to and/or during the course of the meeting.
BOARD OF PARK AND RECREATION COMMISSIONERS
Nancy Wallerstein, Chair Mike Pirner, Vice Chair Steven Baru, Secretary
George J. Schlagel, Assistant Treasurer Paul Snider, Board Member Jeff Meyers, Board Member
Steven C. Klika, Board Member
REGULAR BOARD MEETING
JCPRD Administration Building April 18, 2018 7900 Renner Road, Shawnee Mission, KS 66219 7:00 p.m.
MEETING AGENDA
CALL TO ORDER / ROLL CALL
PLEDGE OF ALLEGIANCE
PRESENTATIONS
A. Quarterly Awards1. Administrative Services Division: Bryan Thompson, Web Administrator2. Parks & Golf Courses Division: Drew Dobbeleare, Resource Technician3. Recreation Division: Marshall McKinney, Aquatics Manager4. Safety, Heritage & Outdoor Education Division: Jose Lopez, Park Police Officer I5. Seasonal Employee: Angelina Yang, Teaching Artist, Visual Arts6. Team: SMP South Shore Trail Team / Aaron Browning, Matt Wolfe, Scott, Zelle, James Prideaux, Sean
Cairns, Pete Barth7. Volunteer: Grace Swift, Volleyball Coach
B. County Service Pins1. 5 Years
a. Josiah Gould, Park Police Officer Ib. Amber Sherwood, Children’s Services Specialist
2. 10 Yearsa. Kari Baesel, 50 Plus Specialist Events & Travel Specialistb. Joe Hays, AP Sr. Park Workerc. Cathy Seals, Mid-America Administrative Assistant
3. 15 Years: Ted Tartenaar, Information Technology Services Manager4. 20 Years: Rob Wilkin, HPGC Golf Operations Manager5. 30 Years: Monte Fiegel, NW Region Park Manager
PUBLIC COMMENTS
Members of the public may request to speak at this time on JCPRD matters that do not appear on the agenda. Members of the public also may use this time to request to speak on matters that appear on the agenda when the issues come up for discussion and/or consideration during the meeting. Public comments will be allowed at the Board Chair’s discretion. All speakers will be required to provide their name and address for public record. The Board reserves the right to limit the amount of time and/or the number of speakers making public comments at any time during the meeting.
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CONSENT AGENDA
All matters listed within the consent agenda will be enacted by one motion of the Board with no separate discussion, unless otherwise requested or approved by the Board. Most items have been reviewed and recommended for Board approval by standing Board committees and/or are considered to be routine. Board members may pull an item from the consent agenda for further discussion. If discussion is desired from the floor on a consent agenda item, that item may be removed from the consent agenda only if requested or approved by the Board.
Regular & Special Board Meetings BRD-1 Consider approval of minutes of the Regular Board Meeting held March 21, 2018.
Committee of the Whole COW-1 Consider approval of 2019 Fees and Charges as presented with the exception of the museum
membership fees, which are to remain the same as 2018. COW-2 Consider approval of the minutes of the Committee of the Whole Meeting held April 9, 2018.
Administrative Services Committee ASV-1 Consider approval of the recommended nominated slate to address vacancies in Board officers for the
remainder of 2018: RECOMMENDED NOMINATED SLATE
FOR BOARD OFFICER VACANCIES Treasurer: Leslee Rivarola
Assistant Secretary: George Schlagel Assistant Treasurer: Paul Snider
ASV-2 Consider approval of minutes of the Administrative Services Committee Meeting held April 9, 2018.
Parks & Golf Courses Committee PGC-1 Consider approval of staff’s recommendation to accept Applied Ecological Services’ offer of $170,000 for
a Natural Resource Management Plan. PGC-2 Consider approval of a temporary construction easement and a permanent easement involving the
Coffee Creek Streamway Park Trail as requested by the Polo Fields subdivision for access to the trail. PGC-3 Consider approval of four (4) one-year agricultural leases (3 hay and 1 row crop) for 2018. PGC-4 Consider approval of staff’s recommendation to accept the low base bid for the Mill Creek Activity
Center - West Exit Stair Replacement project submitted by Fleshman Construction for $47,145. PGC-5 Consider approval of the Agreement for Professional Services, Amendment #2, with RDG Planning &
Design for additional construction administration/observation services related to the design of Big Bull Creek Park in the amount of $16,800.
PGC-6 Consider approval of minutes of the Parks & Golf Courses Committee Meeting held April 9, 2018.
Recreation Committee REC-1 Consider approval of Season Sponsorship Agreement between 1st National Bank and JCPRD for The
Theatre in the Park. REC-2 Consider approval of the revised 2018 Johnson County Arts & Heritage Center Fees & Charges with
minor changes. REC-3 Consider approval of the 2018 Meadowbrook Park Clubhouse Fees & Charges. REC-4 Consider approval of the Santa Fe Trail Blazers Parent’s Association Agreement REC 1804-913. REC-5 Consider approval of Addendum Year 2018 Kansas City Football and Cheerleading Club, Inc. (formerly
Football & Cheerleading Club of Johnson County, Inc.) Heritage Sports Complex Field Use REC 1804-914. REC-6 Consider approval of the School Based Child Care Programs Administration Day Care Providers Lease
Agreement with the Shawnee Mission School District (Day Camp Program) REC 1804-915 to 918.
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REC-7 Consider approval of the Blue Roof Entertainment KCCC Awards Celebration License Agreement REC 1804-919.
REC-8 Consider approval of the Agreement by and among the City of Fairway, Kansas; the City of Leawood, Kansas; the City of Merriam, Kansas; the City of Mission, Kansas; the City of Prairie Village, Kansas; the City of Roeland Park, Kansas and Johnson County Park and Recreation District for use of swimming pool facilities (Super Pool Pass) REC 1804-920.
REC-9 Consider approval of the Letter of Understanding between Johnson County Park and Recreation District and the Cities of Fairway, Leawood, Prairie Village, Roeland Park, Mission and Merriam for use of swimming pool facilities for swim or dive meets (Hosting Agencies Swim or Dive Meets) REC 1804-921.
REC-10 Consider acceptance of the Theatre Advisory Council Meeting Minutes dated March 23, 2018. REC-11 Consider approval of minutes of the Recreation Committee Meeting held April 9, 2018.
Safety, Heritage & Outdoor Education Committee – No meeting held.
A. Consideration of Consent Agenda
DISCUSSION & ACTION AGENDA
A. Preliminary 2019 Budget – Jill Geller, Executive Director (See COW Minutes)
B. Roeland Park Aquatic Center Dome Bid Update – Rhonda Pollard, Superintendent of Recreation (See RECMinutes)
REPORTS
A. Staff Reports1. Written reports provided in Board Report.
B. Executive Director of Parks & Recreation – Jill Geller
C. Legal Counsel – Fred Logan
D. Board of County Commissioners – Steve Klika
E. Board Chair – Nancy Wallerstein
F. Board Members
OTHER BUSINESS
A. Election of Board Officer Vacancies
NOMINATED SLATE OF BOARD OFFICER VACANCIES (subject to Consent Agenda approval)
Treasurer ..........................................................................................Leslee Rivarola Assistant Secretary ........................................................................ George Schlagel Assistant Treasurer ................................................................................ Jeff Meyers
NOTIFICATION OF UPCOMING OPEN MEETINGS NOTE: All meetings will be held in the JCPRD Administration Building, 7900 Renner Road, Shawnee Mission, KS 66219.
Parks & Golf Courses/Safety, Heritage & Outdoor Education Committees – May 7, 2018, 8:30 a.m.
Administrative Services/Recreation Committees – May 7, 2018, 5:30 p.m.
Regular Board Meeting – May 16, 2018, 7:00 p.m.
ADJOURNMENT
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BOARD OF PARK AND RECREATION COMMISSIONERS
Nancy Wallerstein, Chair Mike Pirner, Vice Chair Steven Baru, Secretary Chris Carroll, Treasurer
Leslee Rivarola, Assistant Secretary George J. Schlagel, Assistant Treasurer
Paul Snider, Board Member Steven C. Klika, Board Member
REGULAR BOARD MEETING
JCPRD Administration Building March 21, 2018 7900 Renner Road, Shawnee Mission, KS 66219 7:00 p.m.
MEETING MINUTES
CALL TO ORDER / ROLL CALL
The meeting was called to order by Board Vice Chair Mike Pirner, and roll call was taken as follows:
Board Members Present: Steve Baru, Chris Carroll, Mike Pirner, George Schlagel, Paul Snider, Steve Klika Board Members Absent: Leslee Rivarola, Nancy Wallerstein County Manager’s Liaison: Cindy Green, Assistant County Manager, was in attendance. Legal Counsel: Fred Logan and Andy Logan were in attendance. Guests: See Visitor Register. Staff in Attendance: Jill Geller, Executive Director Jeff Stewart, Deputy Director Dan Field, Superintendent of Safety, Heritage & Outdoor
Education/Park Police Chief Bill Maasen, Superintendent of Parks & Golf Courses Rhonda Pollard, Superintendent of Recreation Jo Ann Courtney, Administration & HR Manager David Grant, Human Resources Director Jay Hinrichs, Development Director Becky Jones, Finance Manager
Cliff Middleton, Planning & Development Manager Ted Tartenaar, ITS Manager Jennifer Assmann, Sr. Administrative Assistant Mary Eads, Administration Assistant Craig Shafar, NE Region Assistant Park Manager Mindi Love, Museum Director Kate Buenger, Sponsorship Specialist Jim Wilson, Project Manager III Bill Leek, Project Manager III Megan Merryman, Project Manager II
PLEDGE OF ALLEGIANCE
PRESENTATIONS
A. Employees of the Year1. Administrative Services Division – Lee Warren, Systems Analyst2. Parks & Golf Courses Division – Craig Shafar, Horticulturist3. Recreation Division – Lisa Hughes, Children’s Services Specialist4. Safety, Heritage & Outdoor Education – Mindi Love, Museum Director
B. County Service Pins1. 5 Years - Brandon Loomis, NW Region Assistant Park Manager
PUBLIC COMMENTS
No public comments were presented.
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CONSENT AGENDA
Regular & Special Board Meetings BRD-1 Consider approval of minutes of the Regular Board Meeting held February 21, 2018.
Administrative Services Committee ASV-1 Consider approval of the Microsoft Products & Services Agreement. ASV-2 Consider approval of Resolution No. 2018-01 and Resolution No. 2018-02, approving the authorized
signers for UMB Bank and the Kansas Municipal Investment Pool (KMIP), respectively. ASV-3 Consider approval of minutes of the Administrative Services Committee Meeting held March 12, 2018.
Parks & Golf Courses Committee PGC-1 Consider approval for JCPRD staff to develop and present to the Coffee Creek Crossing Homeowners
Association a landscaping plan that includes costs for repairs to the entrance of the subdivision due to damages incurred with the recent construction of the Coffee Creek Streamway Park Trail.
PGC-2 Consider approval to allow the JCPRD Executive Director to execute the Proposal submitted by Athco, LLC on the Greenbush Purchasing Contract and approve a purchase order in the amount of $71,953 for outdoor senior exercise equipment for Meadowbrook Park.
PGC-3 Consider approval of the Memorandum of Understanding with Urban Trail Co. as a volunteer organization that constructs and maintains JCPRD trails.
PGC-4 Consider approval of minutes of the Parks & Golf Courses Committee Meeting held March 12, 2018.
Recreation Committee REC-1 Consider approval of Sale and Consumption of Alcohol at the Meadowbrook Clubhouse. REC-2 Consider approval of Lee’s Summit Underwater Recovery, Inc. Services Agreement. REC-3 Consider approval of the Kansas Speedway Corporation Facility Use Agreement (KCCC Bike Race). REC-4 Consider approval of the Rockhurst High School Parking Lot Use Agreement (KCCC 5K participant
parking). REC-5 Consider approval of the Aging Mastery Program Agreement (Mid-America Regional Council). REC-6 Consider approval of City of Prairie Village and Johnson County Park and Recreation District Parks
Programming Agreement. REC-7 Consider acceptance of the Theatre Advisory Council Meeting Minutes dated February 16, 2018. REC-8 Consider approval of minutes of the Recreation Committee Meeting held March 12, 2018.
Safety, Heritage & Outdoor Education Committee SHOE-1 Consider approval of the 2018 Johnson County Sailing Society Agreement. SHOE-2 Consider approval of minutes of the Safety, Heritage & Outdoor Education Committee Meeting held
March 12, 2018.
A. Consideration of Consent AgendaMr. Schlagel requested removal of Consent Agenda Item SHOE-1 for further discussion.
MOTION: Mr. Klika moved to approve all consent agenda Items with the exception of Consent AgendaNo. SHOE-1 , which was pulled from consideration to allow additional discussion. Mr. Carroll seconded. UNANIMOUSLY CARRIED.
B. Consideration of Removed Consent Agenda Item(s) (if any)
SHOE-1 Consider Approval of the 2018 Johnson County Sailing Society Agreement
The Board recognized the long-time services of John Truitt, Johnson County Sailing Society, who is also a regular spectator at JCPRD Regular Board Meetings.
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MOTION: Mr. Schlagel moved to approve the 2018 Johnson County Sailing Society Agreement. Mr. Snider seconded. UNANIMOUSLY CARRIED.
DISCUSSION & ACTION AGENDA
A. Roeland Park Aquatic Center Replacement Dome Payment Terms – Jeff Stewart, Deputy Director
MOTION: Mr. Snider moved to approve for staff to include payment terms in the bid packet that allowseach potential bidder to propose their individual payment terms with their bid and allow staff to evaluate the proposed payment terms along with price to determine the lowest and best bid. Mr. Klika seconded. MOTION AMENDMENT: Based on Mr. Logan’s request, Mr. Snider amended his motion to approve for staff to include payment terms in the bid packet that allows each potential bidder to propose their individual payment terms with their bid and allow staff to evaluate the proposed payment terms along with price to determine the lowest and best bid. In support of this motion, the Board finds that there are a very limited number of contractors capable of providing the highly customized product with very high initial costs. Mr. Klika accepted the motion amendment as his second. MOTION CARRIED (Yes-5/Carroll, Pirner, Schlagel, Snider, Klika; No-1/Baru).
B. Low Pressure Sewer Service Agreement – Jeff Stewart, Deputy Director
MOTION: Mr. Schlagel moved to approve the Low Pressure Sewer Agreement with Johnson CountyWastewater for the sanitary system that will serve the Shawnee Mission Park inclusive playground area. Mr. Baru seconded. UNANIMOUSLY CARRIED.
REPORTS
A. Staff Reports1. Written reports provided in Board Report.
B. Executive Director of Parks & RecreationMs. Geller provided an update on current and scheduled projects. In response to inquiry by Mr. Snider, Mr.Stewart reported that as construction continues and some things get completed, there may beopportunities to open some spaces not previously opened to the public. He stated that while staff desires toopen new park areas to citizens, safety considerations must be paramount in considering when to openthem. This has created challenges along the way. Project managers and staff are working closely withcontractors and pushing hard to make up for lost ground and monitoring all developments andimprovements.
Ms. Geller stated that Museum Director Mindi Love’s receipt of the SHOE Division’s Employee of the YearAward speaks to the fit of the museum with JCPRD. She noted Park Police Community Officer BillieThompson was celebrated for his retirement following 35 years of service.
A Committee of the Whole Meeting will need to be scheduled for staff’s presentation of recommendationsfor the Preliminary 2019 Budget.
Mr. Baru echoed Mr. Klika’s previous comment that he feels there is no greater affirmation of the success ofJCPRD than the number of people who visit its parks and facilities. Those numbers show staff is doing agreat job. Mr. Klika noted Ms. Geller had presented the projects update report recently to the BOCC and iscausing a “wow factor” for the County. He noted the amount of work staff has been doing is pushing alllimits. Overall, how appreciative the County is to JCPRD for its efforts cannot be overstated and theaggressiveness and urgency to get more out to the citizens and the ability of the whole JCPRD team isincredible. JCPRD is one of those quality-of-life issues the BOCC decided to invest in with the .75 millincrease for JCPRD, and it is important to get the message out on the value JCPRD is providing to the
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citizens. Mr. Klika suggested staff work in coordination with County Public Information Office to get the message out, as he did not think citizens really grasp what they are getting. Ms. Geller noted staff are working hard to get the message out through various means, including articles in Johnson County Magazine, public speaking opportunities, and social media. She stated that, while she appreciates Mr. Klika’s previous compliment to her, JCPRD’s success is directly related to the efforts of all JCPRD staff members. She noted JCPRD is asking for several new positions as the result of the tremendous growth of the District over recent years and agreed that staff are being taxed to the limit.
C. Special Presentation Mr. Stewart requested an opportunity to recognize CFO Becky Jones as this will be her last meeting as a JCPRD employee as she has accepted the Assistant Director position in Johnson County’s TFM Department. He noted she came to JCPRD seven years ago from that same department. Mr. Stewart noted the positive impact Ms. Jones has had on JCPRD. He congratulated her on her promotion and wished her well on behalf of staff. Mr. Pirner expressed the Board’s appreciation to Ms. Jones.
D. Legal Counsel – Fred Logan No report.
E. Board of County Commissioners – Steve Klika No report.
F. Board Chair – Vice Chair Mike Pirner Mr. Pirner recognized outgoing Board Member Chris Carroll and presented him with a plaque of appreciation for his service on the JCPRD Board. Mr. Carroll expressed his appreciation for the opportunity to serve on the Board, noting that it was not his decision to leave. He expressed appreciation to staff as the driving force behind its National Gold Medal Award recognition. Mr. Pirner stated he knows Mr. Carroll well and it has been an honor to serve with him and his positive service on the Board. He requested his disappointment that Mr. Carroll was not reappointed to the Board be noted in the minutes of the meeting. Mr. Carroll received a standing ovation in recognition of his service to JCPRD.
G. Board Members Mr. Snider expressed his appreciation to Mr. Pirner for his chairmanship of the meeting. Mr. Klika noted his 20+ year association with Mr. Carroll and that he will miss his presence on the Board. Mr. Snider expressed appreciation for the quality of staff and event when a family member celebrated her birthday with a party at Ernie Miller Park. Mr. Klika also complimented Mr. Pirner on his chairmanship of the meeting. Mr. Baru echoed previous comments related to his appreciation for Mr. Carroll’s service. Mr. Baru noted JCPRD outnumbers even the Kansas City Royals in their draw of 7.5 million visitors to JCPRD parks and facilities in 2017 compared to the baseball team’s attendance record of 2.3 million spectators.
NOTIFICATION OF UPCOMING OPEN MEETINGS NOTE: All meetings will be held in the JCPRD Administration Building, 7900 Renner Road, Shawnee Mission, KS 66219.
Administrative Services/Recreation Committees – April 9, 2018, 5:30 p.m.
Parks & Golf Courses/Safety, Heritage & Outdoor Education Committees – - April 9, 2018, 5:30 p.m.
Committee of the Whole Meeting (proposed 2019 Budget and Fees & Charges) – April 9, 2018, 6:00 p.m.
Committee of the Whole Meeting (annual joint meeting of JCPRD Board / Board of County Commissioners) – April 18, 2018, 6:00 p.m.
Regular Board Meeting – April 18, 2018, 7:00 p.m.
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ADJOURNMENT
Mr. Pirner adjourned the meeting at 8:09 p.m.
BOARD OF PARK AND RECREATION COMMISSIONERS JOHNSON COUNTY, KANSAS
NANCY WALLERSTEIN, Board Chair ATTEST:
STEVEN BARU, Board Secretary
Prepared by: Jo Ann Courtney, Administration & HR Manager
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BOARD OF PARK AND RECREATION COMMISSIONERS
Nancy Wallerstein, Chair Michael Pirner, Vice Chair
Steven Baru, Secretary Vacant, Treasurer
Leslee Rivarola, Assistant Secretary George Schlagel, Assistant Treasurer
Paul Snider, Past Chair Jeff Meyers, Board Member
Steven C. Klika, Board Member
COMMITTEE OF THE WHOLE
JCPRD Administration Building April 9, 2018 7900 Renner Road, Shawnee Mission, KS 66219 6:09 p.m.
MEETING MINUTES
CALL TO ORDER/ROLL CALL
The meeting was called to order by Board Chair Nancy Wallerstein, and roll call was taken as follows:
Board Members Present: Steve Baru, Steve Klika, Jeff Meyers, Mike Pirner, George Schlagel, Paul, Snider, Nancy Wallerstein Board Members Absent: Leslee Rivarola County Manager’s Liaison: Cindy Green, Assistant to the County Manager, was in attendance. Legal Counsel: Fred Logan and Andy Logan were in attendance. Guests Present: None Staff Members Present: Jill Geller, Executive Director Jeff Stewart, Deputy Director Dan Field, Superintendent of Safety, Heritage &
Outdoor Education/Park Police Chief Bill Maasen, Superintendent of Parks & Golf Courses Rhonda Pollard, Superintendent of Recreation Jo Ann Courtney, Administration & HR Manager David Grant, Human Resources Director
Jay Hinrichs, Development Director Cliff Middleton, Planning & Development Manager Richard Smalley, Marketing & Communications Mgr. Ted Tartenaar, Information Technologies Services Mgr. Jennifer Assmann, Sr. Administrative Assistant Mary Eads, Administration Assistant Lysa Holladay, Outdoor Adventure Specialist Mindi Love, Museum Director
DISCUSSION & ACTION
A. Fees & Charges for 2019 – Jill Geller, Executive Director
Executive Director Jill Geller presented the 2019 fees and charges based on staff’s recommendation. She explained the changes are highlighted and color coded per division. Ms. Geller asked each Superintendent to present their changes.
Ms. Pollard noted the increase in the open water swim training fee. The increase is to help cover cost. Mr. Snider questioned why the fee is higher than regular admission fees. Ms. Pollard explained more staff and lifeguards are needed to accommodate the increase in swimmers and patrons during open-water training. Mr. Klika proposed the idea of implementing standard percentage increase each year across all fees. Ms. Geller explained a flat increase across all fees each year could potentially price JCPRD out of the market in some areas. She went on to explain staff conduct market comparisons to take into account local competitors’ fees when recommending changes. She also pointed out the majority of revenue is generated from classes and activities in the catalog rather than the Board-approved fees and charges.
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Mr. Maasen explained a slight increase in Heritage Park 18-hole green fees. Mr. Pirner inquired about the 9-hole fee structure as adjusted previously, and Mr. Maasen responded that is has been well received. In looking at Mill Creek Activity Center, Ms. Pollard explained eliminating the 20 visit punch card due to lack of use, and implement a walking track 5 visit punch card. In addition, a gymnastic birthday party package was added. Mr. Pirner inquired as to whether patrons often purchase multiple punch cards. Ms. Pollard explained it can vary. The punch cards are most often purchased by parents whose children are enrolled in classes at Mill Creek Activity Center.
Museum Director Mindi Love presented the proposed changes to the annual museum memberships. In addition to increasing the annual family membership from $50 to $60, it was recommended to set parameters regarding the number of individuals allowed on a family membership. Currently, there is no limit to the amount of individuals on a family membership. The 2019 proposed change would allow access to the museum for a maximum of six family members per visit. Ms. Love went on to explain the Johnson County Museum is the only museum in the area with a family membership priced at less than $60. In addition, museums similar to the Johnson County Museum have a benchmark of four individuals on a family membership. Mr. Klika felt that setting a limit on the annual family membership would set a negative tone. Mr. Pirner questioned what parameters are in place regarding family size for the family general admission fee, which is priced at $20 for a single visit. Ms. Love explained there are not currently parameters on the family general admission rate per the Board’s recommendation last year. She noted that rate option has been well received, specifically from out-of-town guests.
Ms. Wallerstein did not feel comfortable raising the family membership by 20 percent and putting a limit on the number of individuals to be included on the membership. She recommended implementing one or the other. Mr. Klika suggested having a base fee, with each additional family member over a certain number an extra fee. Mr. Baru added he is ok with being under the base rate of the rest of other museums in the area. Mr. Pirner concurred with Mr. Baru’s statement and added the increase seems a little high, given the museum is still in its early stages at the new location.
In response to Mr. Snider’s questions regarding museum membership rates from two years ago, Ms. Love explained the membership prices are currently the same. Mr. Klika asked for clarification on whether this is a budgetary issue to cover cost or to keep in line with the current market. Ms. Love responded the changes were to keep in line with the current market. Mr. Klika asked that the issue be deferred to allow the museum to have more discussion on its membership fees.
Looking at the Roeland Park Aquatic Center fees, Ms. Pollard noted the simplification of the season pass to one three-month pass, as well as eliminating the punch card fees that are not being utilized by patrons. Mr. Klika questioned how these would change after next year with regard to the City of Roeland Park’s decision on the dome. Ms. Pollard explained the fees may change, particularly the annual fee, based on the direction of the Board.
Mr. Maasen, Superintendent of Parks and Golf Courses, explained the fee increase regarding wedding permits. The increase is to mirror the fees for a Special Use Permit. In moving back to recreation fees, Ms. Pollard explained JCPRD’s beach rental prices are very low compared to area competitors. She went on to explain the new Beach House is expected to increase rentals as well. Mr. Snider asked for clarification on when the beach rentals occur. Ms. Pollard explained they are private rentals held outside of normal operating hours.
Ms. Pollard also presented the Johnson County Arts and Heritage Center fees and charges. Staff propose adding a per-day rate during business hours, as well as a full building rental. Ms. Pollard explained the Black Box Theatre is not being utilized as originally planned. Staff found the user groups for that type of rental space cannot afford the current prices. Mr. Pirner asked for the capacity of both the full event space and
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the Black Box Theatre. Ms. Pollard noted each space holds around 300, depending on room set-up. Mr. Pirner commented that the per-hour rate for the event space seems a bit high.
Ms. Love explained the changes to renting the museum foyer. The rate will now include access to museum galleries. Mr. Pirner requested consistency in how JCPRD lists its rates per hour or one lump sum, and staff stated that this museum foyer rental fee would be corrected to show the per hour rate rather than the two-hour cost. Ms. Pollard noted the rates for the future Meadowbrook Park Clubhouse are mirrored off the current Johnson County Arts and Heritage Center rental rates. Among the other changes to recreation fees include removing the 5 percent discount for a single booking of 36 or more field or court rentals, an increase across the board on Roeland Park Community Center (RPCC) rentals, and combining use of the RPCC multipurpose room sound, projection, and lighting systems into one fee for use of any/all of these systems.
In regard to softball complex rentals, staff recommends moving to a per-hour game time fee rather than per team. Mr. Baru asked for clarification on how staff would know how much time to charge the renter. Ms. Pollard explained the tournament organizers would let JCPRD know ahead of time how long their games will be. In response to Mr. Baru’s follow up question regarding JCPRD’s costs per game, recognizing there is expense for officials, etc., Ms. Geller explained the rental fee being discussed is for outside tournament rentals and the cost of officials and other game expenses is the renter’s expense. Lastly, from the Recreation fees and charges, Ms. Pollard noted adding a corporate picnic rental to include theatre tickets at the Theatre in the Park Pavilion.
Ms. Holladay presented the fees and charges for TimberRidge Adventure Center. She noted most fees were increased 5 percent across the board.
MOTION: Mr. Pirner moved to approve the 2019 Fees and Charges as presented with the exception of the museum membership fees, which are to remain the same as 2018. Mr. Klika seconded. UNANIMOUSLY CARRIED.
B. Preliminary 2019 Budget – Jill Geller, Executive Director
Executive Director Jill Geller presented staff’s recommendations for the 2019 Budget, giving an overview ofeach fund. She noted the total budget is just over $62 million, going on to explain JCPRD supports its budgetat 42 percent from non-tax sources. She explained ad valorem tax is expected to increase by 6 percent. Inresponse to Mr. Snider’s question, Ms. Geller explained JCPRD’s Legacy Plan was initially based on a 5percent annual increase in ad valorem tax. Ms. Geller also noted the seven new positions being requestedfor 2019. Mr. Klika requested Ms. Geller submit a transmittal letter to outline the budget changes from thisyear to the next. Mr. Klika also cautioned Ms. Geller to be able to explain the need for additionaladministrative staff. He went on to note with the possibility of a mill-levy reduction, JCPRD could see a$300,000 reduction in its budget. Mr. Klika suggested shifting capital dollars to operating budget dollars. Healso suggested addressing the issues at Mid-America Sports Complex and Heritage Park Soccer Complex,which are not part of the Legacy Plan. Mr. Pirner added that with the mill levy in recent years, JCPRD hasseen a rapid increase in programming that will now need to be maintained. Mr. Pirner echoed Mr. Klika inthat JCPRD may need to slow down on new developments and instead look at maintaining what it currentlyhas.
Mr. Klika noted parks and recreation is one of the most-accepted public services in the County. He wouldhate to step back on the Legacy Plan, penalizing staff for doing what the Board has directed them to do. Healso reminded the Board that 42% of the budget is coming from JCPRD’s own fees.
Ms. Geller clarified that by approving the budget, the Board would be approving authorization to spend thefunds. She explained that as it pertains to the Capital Projects and Legacy Plan budgets, there is anotherprocess later in the year where the Board approves the 2019 CIP and five-year plan and where the Boardtruly authorizes JCPRD exactly where to spend those funds. Ms. Geller went on to highlight the changes in
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the Employee Benefits Fund and Bond and Interest Fund. In the Employee Benefits Fund, staff recommend the use of reserves in an amount of $600,000, bringing reserves from 40 percent to 31 percent, closer to bond rating agencies’ recommended level of 25-30 percent. In looking at the Bond and Interest Fund, she noted that all bonds for Big Bull Creek Park will be paid off at the end of 2019. Ms. Geller also highlighted the new staff positions in the Enterprise Fund, noting all positions are paid for by program fees.
Mr. Pirner commented The Theatre in the Park technically runs a deficit but the budget does not reflect that. He questioned where the deficit is accounted. Ms. Geller explained the deficit shows on the January Board Report which summarizes prior year-end balances. Mr. Pirner recommended including that a certain amount of funds are added through tax sources. Ms. Geller noted The Theatre in the Park is budgeted to be revenue neutral, but acknowledged that when The Theatre in the Park operates in the red, General Fund dollars make up this deficit. In addition, Mr. Pirner wanted to clarify the final budget approval comes in August. Ms. Geller advised the Board approves this preliminary 2019 Budget with expectation that a similar budget with minor adjustments (e.g., adjustments to valuations) will be presented for final approval in August. Ms. Courtney noted the Board’s approval of the preliminary budget also allows the budget to be submitted to the County Clerk for development of the County’s 2019 budget, which will also be finalized and approved in August.
Mr. Snider questioned the timing of a decision on the valuations of commercial properties (e.g., dark store or hypothetical lease theories). Ms. Green noted it could be another several years before having an answer as to whether JCPRD will be required to refund dollars or not. It is comparable to being in a recession as setting money aside to pay refunds. Mr. Klika noted JCPRD is trying to remain a conservative approach on the budget, but cannot be too reactive to the fear of the unknown.
MOTION: Mr. Pirner moved to place the preliminary 2019 Budget as a discussion and action item at the upcoming Board Meeting. Mr. Baru seconded. UNANIMOUSLY CARRIED.
OTHER BUSINESS
No other business was discussed.
ADJOURNMENT
No further business was discussed. Ms. Wallerstein adjourned the meeting at 7:40 p.m.
BOARD OF PARK AND RECREATION COMMISSIONERS COMMITTEE OF THE WHOLE
NANCY WALLERSTEIN, Board Chair PREPARED BY Jennifer Assmann, Sr. Administrative Assistant
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BOARD OF PARK AND RECREATION COMMISSIONERS
Nancy Wallerstein, Chair Michael Pirner, Vice Chair
Steven Baru, Secretary Vacant, Treasurer
Leslee Rivarola, Assistant Secretary George J. Schlagel, Assistant Treasurer
Paul Snider, Board Member Jeff Meyers, Board Member
Steven C. Klika, Board Member
ADMINISTRATIVE SERVICES (ASV) COMMITTEE
Steve Baru, Chair Leslee Rivarola
George Schlagel Nancy Wallerstein, Board Chair Ex Officio Member
MEETING MINUTES
JCPRD Administration Building April 9, 2018 7900 Renner Road, Shawnee Mission, KS 66219 5:30 p.m.
CALL TO ORDER/ROLL CALL
The meeting was called to order by Committee Chair Baru, and roll call was taken as follows:
Committee Members Present: Steve Baru, George Schlagel Committee Members Absent: Leslee Rivarola Other Board Members Present: Steve Klika Staff Members Present: Jill Geller, Executive Director Jeff Stewart, Deputy Director Jo Ann Courtney, Administration & HR Manager Jennifer Assmann, Sr. Administrative Assistant David Grant, Human Resources Director Jay Hinrichs, Development Director
Richard Smalley, Marketing & Communications Mgr. Ted Tartenaar, Information Tech. Services Mgr. Rhonda Pollard, Superintendent of Recreation Jane Lickteig, Sr. Administrative Assistant Kate Buenger, Sponsorship Specialist Jim Wilson, Project Manger
DISCUSSION & ACTION
A. Nominations for Vacant Board Officer Positions – Jo Ann Courtney, Administration & HR Manager
Ms. Courtney started the discussion by presenting the current 2018 Board Officers, noting the vacantTreasurer position. Mr. Schlagel recommended following the standard procedure of moving each Boardmember under the Treasurer up one Board officer position. The Committee inquired as to the use of the PastChair title rather than Board Member. Ms. Courtney explained Past Chair comes in to effect when both theChair and Vice Chair are absent. The Committee requested that the Past Chair be referred to as Board memberwith the understanding he/she would be acting Chair in the Chair’s and Vice Chair’s absence. Mr. Klikarequested he be referred to as a Board member with his name being listed last. Ms. Courtney added thatofficer nominations will be included in the Consent Agenda section of the upcoming Regular Board Meetingand the elections will take place during open session towards the end of the meeting.
ASV-1 It was the consensus of the committee to recommend Board consent approval of the following nominated slate to address vacancies in Board officers for the remainder of 2018:
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2018 BOARD OFFICER VACANCIES
Treasurer: Leslee Rivarola Assistant Secretary: George Schlagel
Assistant Treasurer: Paul Snider
OTHER BUSINESS
No other business was discussed.
ADJOURNMENT
No further business was discussed. Mr. Baru adjourned the meeting at 5:35 p.m.
BOARD OF PARK AND RECREATION COMMISSIONERS ADMINISTRATIVE SERVICES COMMITTEE
Steve Baru, Committee Chair
PREPARED BY Jennifer Assmann, Sr. Administrative Assistant
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BOARD OF PARK AND RECREATION COMMISSIONERS
Nancy Wallerstein, Chair Michael Pirner, Vice Chair
Steven Baru, Secretary Vacant, Treasurer
Leslee Rivarola, Assistant Secretary George J. Schlagel, Assistant Treasurer
Paul Snider, Past Chair Jeff Meyers, Board Member
Steven C. Klika, Board Member
PARKS & GOLF COURSES (PGC) COMMITTEE
Paul Snider, Chair Jeff Meyers Mike Pirner
Nancy Wallerstein, Board Chair Ex Officio Member
MEETING MINUTES JCPRD Administration Building Sunflower Conference Room April 9, 2018 7900 Renner Road, Shawnee Mission, KS 66219 5:31 p.m.
CALL TO ORDER/ROLL CALL
The meeting was called to order by Committee Chair Snider, and roll call was taken as follows:
Committee Members Present: Jeff Meyers, Mike Pirner, Paul Snider Guests Present: None Staff Members Present: Bill Maasen, Superintendent of PGC Linda Johnson, Sr. Administrative Assistant Cliff Middleton, Planning & Development Manager
Dan Field, Superintendent of Safety, Heritage & Outdoor Education/Park Police Chief
Rick Findley, Project Manager II
DISCUSSION & ACTION
A. Natural Resource Management Plan – Bill Maasen, Superintendent of Parks & Golf Courses
Mr. Maasen asked the committee to consider approval of the Selection Committee’s recommendation for a NaturalResource Management Plan from Applied Ecological Services for a fee of $170,000. Mr. Snider asked for an explanationfor the purpose of a natural resource management plan. Mr. Maasen stated that the need for this plan was due to anout-of-date plan completed in 2009 that came about due to a problem with overpopulation of deer in Shawnee MissionPark. This plan will be a more in-depth review of natural resource management over the entire accumulation of JCPRDproperties. He further explained that this was an accreditation requirement of CAPRA (Commission for Accreditation ofPark & Recreation Agencies). Since JCPRD currently does not have an updated plan, this will be necessary as it goesthrough the re-accreditation process in 2019.
PGC-1 It was the consensus of the committee to recommend Board consent approval of staff’s recommendation toaccept Applied Ecological Services’ offer of $170,000 for a Natural Resource Management Plan.
B. Easements for Polo Fields Subdivision Access to Coffee Creek Streamway Park Trail – Bill Maasen, Superintendent ofParks & Golf Courses
Mr. Maasen asked the committee to consider approval of two (2) easements, a temporary construction easement andone for permanent use for access to Coffee Creek Streamway Park Trail, primarily for use by the Polo Fields subdivisionresidents. He added that Polo Fields will build and maintain the connections at no cost to JCPRD.
PGC-2 It was the consensus of the committee to recommend Board consent approval of a temporary constructioneasement and a permanent easement involving the Coffee Creek Streamway Park Trail as requested by the Polo Fields subdivision for access to the trail.
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C. Agricultural Leases on JCPRD Properties for 2018 – Bill Maasen, Superintendent of Parks & Golf Courses
Mr. Maasen asked the committee to consider approval of four (4) one-year hay and row crop leases on various JCPRDproperties for 2018. He stated that the number of agricultural leases had gone down from 12 three-year leases to these4 one-year leases for 2018. He explained that development of park properties has taken over those additional areas.Mr. Snider asked if Heritage Park was one of those areas and Mr. Maasen confirmed it was, adding that many of thoseareas in Heritage Park are going to be turned over to native grasses and possibly a field of sunflowers. Mr. Snider askedif there was parking available at the area that is being considered for sunflowers and Mr. Maasen confirmed that therewas sufficient parking.
PGC-3 It was the consensus of the committee to recommend Board consent approval of four (4) one-year agriculturalleases (3 hay and 1 row crop) for 2018.
D. Bid Opening Results for Mill Creek Activity Center - West Exit Stair Replacement – Cliff Middleton, Planning &Development Manager
Mr. Middleton asked the committee to consider approval of staff’s recommendation to accept the low bid of $47,145submitted by Fleshman Construction, Inc. for the MCAC - West Exit Stair Replacement Project (PRK-2018-1011). Hestated that staff had received six (6) bids for this project and Fleshman was the approved low bidder. He introduced RickFindley, the project manager on the project. Mr. Snider asked why this was going before the PGC Committee instead ofthe REC Committee. Mr. Middleton explained that bids involving capital projects typically are sent through the PGCCommittee.
PGC-4 It was the consensus of the committee to recommend Board consent approval of staff’s recommendation toaccept the low base bid for the Mill Creek Activity Center - West Exit Stair Replacement project submitted by Fleshman Construction for $47,145.
E. Additional Construction Administration Services for Big Bull Creek Park – Cliff Middleton, Planning & DevelopmentManager
Mr. Middleton asked the committee to consider accepting the Agreement for Professional Services, Amendment #2, withRDG Planning & Design relating to additional construction administration/observation services needed for Big Bull CreekPark. He stated that the initial request from RDG was approximately $10,000 higher, so staff adjusted the request toeliminate some items that was felt were covered by the original agreement. Mr. Snider asked how many additional visitsthis would include and when they will visit. Mr. Middleton stated that the company is based in Omaha, Nebraska so thevisits will be approximately every two weeks.
PGC-5 It was the consensus of the committee to recommend Board consent approval of the Agreement forProfessional Services, Amendment #2, with RDG Planning & Design for additional construction administration/observation services related to the design of Big Bull Creek Park in the amount of $16,800.
OTHER BUSINESS
No other business was discussed.
ADJOURNMENT
Mr. Snider adjourned the meeting at 5:53 p.m.
BOARD OF PARK AND RECREATION COMMISSIONERS PARKS & GOLF COURSES COMMITTEE
PAUL SNIDER, Committee Chair
PREPARED BY Linda Johnson, Senior Administrative Assistant
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BOARD OF PARK AND RECREATION COMMISSIONERS
Nancy Wallerstein, Chair Michael Pirner, Vice Chair
Steven Baru, Secretary Vacant, Treasurer
Leslee Rivarola, Assistant Secretary George J. Schlagel, Assistant Treasurer
Paul Snider, Past Chair Steven C. Klika, Board Member
Jeff Meyers, Board Member
RECREATION (REC) COMMITTEE
Steve Baru, Chair Leslee Rivarola
George Schlagel Nancy Wallerstein, Board Chair Ex Officio Member
MEETING MINUTES
JCPRD Administration Building April 9, 2018 7900 Renner Road, Shawnee Mission, KS 66219 5:25 p.m.
CALL TO ORDER/ROLL CALL
The meeting was called to order by Committee Chair Baru, and roll call was taken as follows:
Committee Members Present: Steve Baru, George Schlagel, Steve Klika Committee Members Absent: Leslee Rivarola Guests Present: Cindy Green, Asst. to County Manager Staff Members Present: Jill Geller, Executive Director Jeff Stewart, Deputy Director Jo Ann Courtney, Administration & HR Manager Jennifer Assmann, Sr. Administrative Assistant David Grant, Human Resources Director Jay Hinrichs, Development Director
Richard Smalley, Marketing & Communications Mgr. Ted Tartenaar, Information Tech. Services Mgr. Rhonda Pollard, Superintendent of Recreation Jane Lickteig, Sr. Administrative Assistant Katy Buenger, Sponsorship Specialist
DISCUSSION & ACTION
A. Season Sponsorship Agreement between 1st National Bank and JCPRD for The Theatre in the Park – Jay Hinrichs, Development Coordinator
Mr. Hinrichs presented the Season Sponsorship Agreement between 1st National Bank and JCPRD for The Theatre in the Park for consideration. The 2018 and 2019 Season Sponsorship agreement outlines the parameters of the partnership between JCPRD and 1st National Bank supporting the operation of The Theatre In The Park. A leader in providing audiences with quality, affordable entertainment for 49 seasons, The Theatre In The Park will provide Indoor (Black Box Theatre at the Johnson County Arts & Heritage Center), Outdoor (Shawnee Mission Park) and Summer & Winter Academy productions in 2018. This two year agreement provides necessary funding for the operation of TTIP.
REC-1 It was the consensus of the committee to recommend Board consent approval of Season Sponsorship Agreement between 1st National Bank and JCPRD for The Theatre in the Park.
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B. Roeland Park Aquatic Center Dome Bid Update – Jim Wilson, Project Manager III
Mr. Wilson presented an additional project funding request for Roeland Park Aquatic Center dome replacement. Final code review and life safety review by the Roeland Park codes official and the Fire Marshall from Consolidated Fire District No. 2 indicated that an additional dome safety restraint system is required to be designed and provided as a term of the issuance of the building permit for the replacement of the Roeland Park Aquatic Center dome. The restraint system is intended to suspend the dome fabric a minimum of seven feet above the height of the water surface, in the event of a rapid deflation of the dome envelope. This would allow swimmers to safely exit the pool and building in the event of a building failure. This requirement was not included in the design of the original dome. The restraint system may cost an additional $100,000 beyond the dome, doors, and lighting system cost. In addition, the restraint system may cause interference with the diving boards and cause conflicts with the pool deck amenities. The dome restraint system is a manufacturer-designed system that would be provided by the dome manufacturers and would be part of the proprietary design that would be approved at bid time. Because the system is presently in the bid package as a performance specification, the details of this post and cable system and foundation designs are not fully developed at this time. One of the potential manufacturers indicated that each potential pier size for this system may be 42” in diameter and eight feet deep. An update of the dome bid progress was presented to the Roeland Park City Council at their work session on April 2, 2018. The Council showed consensus they no longer want to move forward with the dome replacement. They plan to take official action at their regular Council meeting on April 16. If a request for termination of the project is the final action by the Roeland Park City Council, the JCPRD Board may direct staff to terminate the project and cancel the bid for the replacement of the Roeland Park Aquatic Center dome.
Staff have identified 2 alternatives to proceed with the payment terms on this bid:
1. If the City of Roeland Park determines they no longer want to move forward with the project, the JCPRD board may elect to cancel the bid and terminate the project. This would also mean cancelling the insurance claim for dome replacement and refund the balance of the project fund back to the CIP Bank. It should be noted that potential bidders will incur costs of formulating bids and JCPRD should recognize that bidding a project should indicate intent of proceeding with the award of that project. If the project is to be terminated, it should be terminated as soon as reasonably possible to minimize the cost effects on potential bidders and their investment in the bid.
2. If the City of Roeland Park determines that they wish to proceed with the replacement of the dome, the project fund will need to be increased by approximately $100,000 to cover the potential award amount of a dome replacement bid that includes the required dome restraint system. Discussions are still underway with JCPRD’s insurance carrier to determine if this additional cost will be covered by the insurance claim.
It was the consensus of the committee to place the matter on the Discussion & Action Agenda for additional consideration at the upcoming Regular Board Meeting in April.
C. Johnson County Arts & Heritage Center 2018 Fees & Charges – Rhonda Pollard, Superintendent of Recreation
Ms. Pollard presented the Johnson County Arts & Heritage Center 2018 Fees & Charges for consideration with a request to revise some of the 2018 Fees & Charges for the Johnson County Arts & Heritage Center (JCAHC): adding a “Full Building Rental” option (includes full event space, outdoor patio, event space hallway, black box theatre, rehearsal studios A&B, dance classroom, creative commons and boardroom) and lowering the various rates for the black box theatre and the dance classroom. Also, originally the rehearsal studios were included in the fee for theatre rental. Staff request the ability to rent these studios separately. The “Full Building Rental” option has been requested by a few corporations, allowing them the space to spread throughout the building for their events. The price was determined by adding the various rooms available, requiring an 8-hour minimum and giving a 10% discount.
The request to reduce the black box theatre and dance classroom rental fees comes directly from the market not bearing our current rental prices. When staff set 2017/2018 Fees & Charges for the Johnson County Arts & Heritage
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Center, the local rental market was researched for comparable operations and staff submitted their rental price recommendations for JCAHC based on that research. But, after being open for 10 months, staff request to lower these fees, as community groups inquiring about these spaces simply do not have the budget to pay these fees. Staff have re-evaluated pricing due to this feedback and their suggested changes are reflected in the attachment.
Adding the option of a “Full Building Rental” for JCAHC will bring in additional revenue for this Enterprise Operation and give corporations and large groups the ability to utilize multiple spaces for their events. Reducing the fees for the black box theatre and the dance classroom will allow various community performance groups to utilize these spaces within their budgets and bring in additional revenue to the facility, as the current pricing structure is too high and these spaces have not been rented as often as staff would like. Allowing the rehearsal studios to be rented separately will appeal to groups needing rehearsal space only.
REC-2 It was the consensus of the committee to recommend Board consent approval of the revised 2018 Johnson County Arts & Heritage Center Fees & Charges with minor changes.
The meeting adjourned at 6:00 p.m.
The meeting reconvened at 7:45 p.m.
D. Meadowbrook Park 2018 Fees & Charges – Rhonda Pollard, Superintendent of Recreation
Ms. Pollard presented the Meadowbrook Park 2018 Fees & Charges for consideration. Meadowbrook ParkClubhouse will open the summer of 2018 and is designed to accommodate large group functions such as specialevents, weddings and corporate gatherings. This full event space will accommodate about 200 patrons. It can alsobe broken into 2 spaces, allowing for smaller groups of about 70 and 130 respectively. There is also a multipurposeclassroom available for rental. Because Meadowbrook Park Clubhouse will operate within JCPRD’s EnterpriseFund, it will rely on revenues to support all operations.
REC-3 It was the consensus of the committee to recommend Board consent approval of the 2018Meadowbrook Park Clubhouse Fees & Charges.
E. Santa Fe Trail Blazers Parent’s Association Agreement – Rhonda Pollard, Superintendent of Recreation
Ms. Pollard presented the Santa Fe Trail Blazers Parent’s Association Agreement for consideration. TheBlazers competitive swim team has been a JCPRD program since the early 1970’s. The highly respected andnationally acclaimed Blazers competitive swim program provides a valuable service to more than 400 areayouth of all ages and abilities. The highest level of the team has produced numerous Olympic athletes overthe years. The team has a very active Parent’s Association. This is the 26th year for this agreement. Thisagreement is a renewal of the previous year’s agreement. The dates and signatures were updated.
REC-4 It was the consensus of the committee to recommend Board consent approval of the Santa Fe TrailBlazers Parent’s Association Agreement REC 1804-913.
F. Addendum Year 2018 Kansas City Football and Cheerleading Club, Inc. Heritage Sports Complex Field Use– Rhonda Pollard, Superintendent of Recreation
Ms. Pollard presented the Addendum Year 2018 Kansas City Football and Cheerleading Club, Inc. Heritage Sports Complex Field Use for consideration. The agreement provides additional annual clarification of terms for each party relative to the use of Heritage Football Complex, as originated in an agreement dated May 15, 1985, and a subsequent 25-year renewal dated March 23, 2005. The addendum is a renewal of previous year’s addendum. The dates, signatures, Exhibit A and B were updated. The agreement allows for a continual cooperative relationship with the Football & Cheerleading Club and provides revenue to JCPRD’s Enterprise Fund. Use of this District facility provides a quality football program for Johnson County youth. The dates, Exhibit A Turf Maintenance Plan and Exhibit B Maintenance Budget have been updated in the addendum.
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REC-5 It was the consensus of the committee to recommend Board consent approval of Addendum Year 2018 Kansas City Football and Cheerleading Club, Inc. (formerly Football & Cheerleading Club of Johnson County, Inc.) Heritage Sports Complex Field Use REC 1804-914.
G. School Based Child Care Programs Administration Day Care Providers Lease Agreement with the Shawnee Mission School District (Summer Day Camp program) – Rhonda Pollard, Superintendent of Recreation
Ms. Pollard presented the School Based Child Care Programs Administration Day Care Providers Lease Agreement with the Shawnee Mission School District (Summer Day Camp program) for consideration. These Lease Agreements with the Shawnee Mission School District (Summer Day Camp) allow JCPRD to operate Summer Child Care programs at various Shawnee Mission School District facilities. The agreement is a renewal of previous year’s agreements. The dates and school sites were updated. Renewal of these long-standing agreements will allow for the continued success of the Children’s Services division, and provide a much needed and highly valued service to the community.
REC-6 It was the consensus of the committee to recommend Board consent approval of the School Based Child Care Programs Administration Day Care Providers Lease Agreement with the Shawnee Mission School District (Day Camp Program) REC 1804-915 to 918.
H. Blue Roof Entertainment KCCC Awards Celebration License Agreement (Children’s Mercy Park) – Rhonda Pollard, Superintendent of Recreation
Ms. Pollard presented the Blue Roof Entertainment KCCC Awards Celebration License Agreement (Children’s Mercy Park) for consideration. The KCCC Annual Awards Celebration is the culmination of the 8-week games competition, and has had attendance of nearly 1,000 individuals. This is the 1st year the Awards Celebration will be held at this venue. The venue can accommodate the projected attendance of 1,000+, both in parking and venue capacity, and is a desirable location for attendees. The agreement clarifies the terms of each party for JCPRD to hold the KCCC Gala in July at Children’s Mercy Park.
REC-7 It was the consensus of the committee to recommend Board consent approval of the Blue Roof Entertainment KCCC Awards Celebration License Agreement REC 1804-919.
I. Agreement by and among the City of Fairway, Kansas; the City of Leawood, Kansas; the City of Merriam, Kansas, the City of Mission, Kansas, the City of Prairie Village, Kansas, the City of Roeland Park, Kansas, and Johnson County Park and Recreation District for use of swimming pool facilities (Super Pool Pass) – Rhonda Pollard, Superintendent of Recreation
Ms. Pollard presented the Agreement by and among the City of Fairway, Kansas; the City of Leawood, Kansas; the City of Merriam, Kansas, the City of Mission, Kansas, the City of Prairie Village, Kansas, the City of Roeland Park, Kansas, and Johnson County Park and Recreation District for use of swimming pool facilities (Super Pool Pass) for consideration. The cooperative agreement among the municipalities listed above provides increased service to our residents, offering them the opportunity to have membership benefits at the outdoor pools in all of these municipalities at a reasonable price. This opportunity also increases the value of membership at each of these individual pools, with a desired outcome of increasing memberships. This is renewal of previous year’s agreement. The dates and signature page were updated.
REC-8 It was the consensus of the committee to recommend Board consent approval of the Agreement by and among the City of Fairway, Kansas; the City of Leawood, Kansas; the City of Merriam, Kansas; the City of Mission, Kansas; the City of Prairie Village, Kansas; the City of Roeland Park, Kansas and Johnson County Park and Recreation District for use of swimming pool facilities (Super Pool Pass) REC 1804-920.
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J. Letter of Understanding between Johnson County Park and Recreation District and the Cities of Fairway,Leawood, Prairie Village, Roeland Park, Mission and Merriam (Hosting Agencies Swim or Dive Meets) –Rhonda Pollard, Superintendent of Recreation
Ms. Pollard presented the Letter of Understanding between Johnson County Park and Recreation District andthe Cities of Fairway, Leawood, Prairie Village, Roeland Park, Mission and Merriam (Hosting Agencies Swim orDive Meets) for consideration. The cooperative Letter of Understanding among the municipalities listed aboveprovides better service to their annual pool members by allowing reciprocal entry into the other pools ondates when their pool is closed for Johnson County Swim & Dive Meets. This renewal of previous year’sagreement. The dates and signatures were updated.
REC-9 It was the consensus of the committee to recommend Board consent approval of the Letter ofUnderstanding between Johnson County Park and Recreation District and the Cities of Fairway, Leawood, Prairie Village, Roeland Park, Mission and Merriam for use of swimming pool facilities for swim or dive meets (Hosting Agencies Swim or Dive Meets) REC 1804-921.
K. Theatre Advisory Council Meeting Minutes – Rhonda Pollard, Superintendent of Recreation
Ms. Pollard presented the Theatre Advisory Council Meeting Minutes dated March 23, 2018 for consideration.
REC-10 It was the consensus of the committee to recommend Board consent acceptance of the TheatreAdvisory Council Meeting Minutes dated March 23, 2018.
OTHER BUSINESS
No other business was discussed.
ADJOURNMENT
No further business was discussed. Mr. Baru adjourned the meeting at 7:55 p.m.
BOARD OF PARK AND RECREATION COMMISSIONERS ADMINISTRATIVE SERVICES COMMITTEE
STEVE BARU, Committee Chair
PREPARED BY Jane Lickteig, Sr. Administrative Assistant
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BOARD OF PARK AND RECREATION COMMISSIONERS
Nancy Wallerstein, Chair Michael Pirner, Vice Chair
Steven Baru, Secretary Vacant, Treasurer
Leslee Rivarola, Assistant Secretary George J. Schlagel, Assistant Treasurer
Paul Snider, Past Chair Steven C. Klika, Board Member
MEETING CANCELLATION JCPRD Administration Building April 09, 2018 7900 Renner Road, Shawnee Mission, KS 66219 5:30 p.m.
This meeting of the Safety, Heritage & Outdoor Education (SHOE) Committee has been cancelled as there were no agenda items
requiring committee consideration.
Staff will be present at Parks & Golf Courses Committee meeting should there be any questions for the SHOE Division.
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STAFF REPORTS
REGULAR BOARD MEETING April 18, 2018
Executive Director – Jill Geller
Fostered cooperation with Johnson County Government on behalf of JCPRD by participating in various meetings/initiatives, including attendance/participation in the following:
o DevNet o Personnel Review Committee, providing recommendations to the Interim County Manager o hosted “Penny For Your Thoughts”, inviting Interim County Manager Penny Postoak-Ferguson to
share information with and answer questions of JCPRD employees o State of the County Address o Johnson County’s Service Recognition Reception o Executive Leadership Team meetings o BOCC/Executive Leadership Team budget retreat o CMO Cabinet meetings o County Management Team meeting
Presented on the topic of Parks & Recreation at the 2018 Academy of Government Professionals – Future Strategies/Best Practices to Achieve Community Success, hosted by Springsted.
Met with Heartland Soccer to discuss their use of Heritage Soccer Park.
Attended the City of Roeland Park City Council Workshop for discussion of the Roeland Park Aquatic Center Dome.
Attended numerous JCPRD meetings/events and worked on projects including: o 2019 Budget o 2019 Fees & Charges o JCPRD Safety Plan o PGC Appreciation Breakfast o JCPRD Website Launch o Weekly Admin Team meetings o Monthly and/or bi-weekly meetings with direct reports o JCPRD Steering Committee o Kansas City Corporate Challenge events o Open Options Triathlon Ambassadors Breakfast
Deputy Director – Jeff Stewart
Attended Johnson County State of the County Address.
Participated in launch of new website.
Attended Becky Jones’ farewell reception.
Attended Open Options Triathlon and Duathlon Ambassador Breakfast.
Met with KCUR and KCTV5 for interviews regarding the Dodge Town Grand Opening.
Met with Civic Plus to explore the option of using Civic Clerk for agendas and minutes on the new website.
Held meeting to begin planning the Beach House grand opening.
Participated in QII work session with the 50 Plus Department
Attended Kansas City Corporate Challenge Kick-off event.
Participated in the KRPA Professional Development Committee meeting.
Attended and participated in various construction progress meetings to include Big Bull Creek, the SMSD Aquatic Center, and the Shawnee Mission Park Observation Tower.
Attended JCPRD’s LEAP Live meeting.
Attended Parks and Golf Courses Division appreciation breakfast.
Completed Johnson County Government’s Pillars of Performance Training.
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Parks & Golf Courses Division – Bill Maasen, Superintendent
Hosted a PGC Division staff appreciation breakfast.
Participated in consultant selection for the Natural Resource Management Plan.
Provided a tour of PGC facilities to Tyler Carlson, newly hired horticulturist.
Met with legal counsel on several easement contracts and met with landowners on this subject.
Finalized a landscape plan for Coffee Creek Crossing related to JCPRD’s easement responsibilities.
Attended a NACPRO Board meeting and participated in evaluating 142 award nominations for all categories.
Participated in a panel presentation on MetroGreen at the American Society of Landscape Architect’s regional conference held in downtown Kansas City.
Attended Pillars of Performance and Development training class.
Staff are turning on water at all park locations in restrooms and drinking fountains and initiating weekend schedules. The unseasonable cold weather is negatively impacting this process.
Golf courses are aerifying and top-dressing greens at both courses. This twice per year activity has been delayed due to the cold spring.
Staff will bid new volleyball equipment for Okun Fieldhouse.
Superintendent attended Professional Development meeting for KRPA.
Staff worked with the City of Roeland Park to score, interview and select a consulting firm to study the Roeland Park aquatic center.
Children’s Services staff attended the Afterschool Advocacy Day at the capitol in Topeka on March 14.
The Blue Valley chapter of “Relay for Life” held their annual fundraiser March 2 – 3 at New Century Fieldhouse.
New turf was laid on the New Century Fieldhouse soccer field.
Avenue ‘Q’ was held at the Johnson County Arts & Heritage Center and had several sold out performances.
The 2nd Annual Open Options Race Ambassador breakfast was held at SMP.
Staff attended the Prairie Village recreation committee meeting to further discuss bringing programming to their parks this summer.
The T.A.K.E. Defense program held trainings at the Blue Valley Recreation Center and the Shawnee Civic Center.
Safety, Heritage & Outdoor Education Division – Dan Field, Superintendent / Park Police Chief
Attended the Dodgetown Grand Opening at Antioch Park on April 7.
Attended the Johnson County Chief’s and Sheriff’s Monthly Meeting.
Attended the Ernie Miller Nature Center Staff Meeting on April 11.
Administration Department – Jo Ann Courtney, Manager
Participated in the County’s Pillars of Performance & Development (PPD) team meetings and presentation to County Executive Leadership Team (ELT).
Completed all required PPD training and education sessions.
Worked with County CMO Office to set up a “Penny for Your Thoughts” presentation by Interim County Manager Penny Postoak Ferguson.
Participated in the website launch events.
Participated in a CivicClerk software presentation that, if purchased, would complement JCPRD’s CivicPlus website as it relates to Board meeting materials and scheduling.
Participated in an Administrative Team Q11 visit with the 50 Plus staff and tour of the Roeland Park Community Center.
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Development Department – Jay Hinrichs, Director
Attended The Theatre In The Park Advisory Council Trucks and Big Rigs, Open Options Ambassadors BFast, annual Park Staff Breakfast & LEAP Live
Presented partnership opportunities to potential hotel, pet services, local university, financial services, and healthcare sponsors
Attended State of the County address
Connected with current hospital campus officials to finalize 2018 sponsorships and plan for future
Participated in ParkPalooza and KCCC committee meetings
Attended instructor led Pillars of Performance training
Closed a supporting sponsorship for TimberRidge Open House
Participated in Team JCPRD KCCC Kick Off event and walk
Along with A Team, visited the 50 Plus Team at Roeland Park Community Center
Met with Spectra national sales team and BCycle regarding JCPRD BikeShare
Completed new JEQ and JSH Priority Performance Plan
Finance Department – Becky Jones, Manager
Finalized 2017 audit workpapers and Financial Reports. Auditors were here to conduct fieldwork April 2-13.
Prepared drawdown requests for Big Bull Creek Park and Meadowbrook Park.
Met with members of Van Trust and the City of Prairie Village to discuss funding of the Meadowbrook project.
Attended several off-boarding meetings with management and finance staff.
Continued to work through reconciliation issues with the PerfectMIND system.
Attended training on new GASB Pronouncement related to accounting for capital leases.
Human Resources Department – David Grant, Director
The Benefits Coordinator and HR Director worked with Lockton and Oracle DTI to extract necessary data for the 2018 JCPRD Comp & Benefits statements.
The HR Director attended the pilot training program for Instructor led PPD training offered by Johnson County Government Human Resources.
The HR Director embarked on the 2019 accreditation process for HR Standards. This involves working with managers and supervisors to update all JCPRD job descriptions utilizing the County’s latest version of the JEQ template for Individual Contributors and Managers.
HR Staff continued implementation of the new PPD employee performance management process by conducting individual check-in meetings with the HR Director.
The HR Director met with the Administration & HR Manager to finalize his Priority Plan for 2018 and discuss overall HR Department goals.
The HR Director facilitated a meeting between Administrative Executive leadership and Wellness Coordinator Nathan Matney to discuss the agency’s overall internal Wellness philosophy.
The HR Department embarked on a special project to help streamline the seasonal red packet hiring process by turning hard copy forms into online documents. This will assist will legibility and timeliness issues during the hiring process.
Information Technology Services Department – Ted Tartenaar, Manager
The ITS Department and Marketing Department launched the new JCPRD website (www.jcprd.com) on March 29.
The ITS Manager and System Administrator met with Sprint to discuss their small cell deployment solution, Magic Box.
The ITS Manager and Administrative Staff met with our website vendor, CivicPlus, for a presentation on their Board Agenda and Meeting Management integrated solution, CivicClerk.
The ITS Manager attended the Programs & Risk Committee meeting on April 17.
The ITS Manager, LAN Analyst, and Finance Staff met with AT&T for a quarterly review and audit of our phone lines.
The ITS Manager and System Administrator attended a progress meeting on the Mid-America West Sport Complex Maintenance project.
The ITS Manager, System Administrator, and Deputy Director met with County DTI (Oracle) to discuss the mobile timekeeping project.
Marketing & Communications Department – Richard Smalley, Manager
Finished final preparation and proofing then published and distributed the newly designed My JCPRD catalog.
Held three days of website training followed by three days of on-site pre-launch training and editing with program managers. Successfully launched the new JCPRD.com website on March 29.
Held committee meetings on developing ideas and guidelines for wrapping JCPRD vehicles.
Coordinated and attended a workshop on developing surveys with Ron Vine.
Planning & Development Department – Cliff Middleton, Manager
Tested the fire alarm system at Big Bull Creek Park Maintenance/Park Police building. This is the final step to getting an occupancy certificate for the building. Move-in will start in the next few weeks.
Will issue RFP for engineering and surveying services to replace the expired 2014 JCPRD On-call Hourly Engineering and Surveying contract.
Received bids for the Mill Creek Activity Center fire stair replacement.
Attended construction progress meetings for Big Bull Creek Park Phase 1, Big Bull Creek Park Maintenance and Park Police Substation Facility, Meadowbrook Park, Mid America West Sports Complex Maintenance Building, and SMP & SCP Inclusive Playgrounds.
Met with representatives of Prairie Village and Van Trust Real Estate for an update on the Meadowbrook TIF and IRB funded projects.
Met with consultant team and De Soto on the Lexington Lake Park Soccer Field Study.
Met with the consultant team on the Outdoor Sports Facilities Study.
Met with Kansas Department of Emergency Management (KDEM) on the July 2017 storm damage to complete the FEMA damage inventory. Met with KDEM and FEMA personnel to review one of the damage sites on Mill Creek.
Met with the Trailwood Elementary School Walkability Committee on safety improvements for walking routes to the school and connectivity to Meadowbrook Park. Planned sidewalk connections by Prairie Village and JCPRD will provide connections to park’s trails.
Participated in the Natural Resource Management RFP Interviews.
Roeland Park Community Center 586 6,032 0 790 5,709
TAKE Self Defense 405 405 0 704 704
Meadowbrook Activities 0 0 0 0 0
Outdoor Education 7,287 7,287 0 7,368 7,368
Ernie Miller Nature Center 6,316 6,476 0 6,640 7,210
TimberRidge Adventure Center 201 237 0 157 205
Johnson County Museum 19,669 19,669 0 0 0
Lansefield School 859 859 0 535 535
Program Volunteers 3,353 8,148 0 2,251 5,300
TOTAL 119,502 350,261 226,948 90,957 320,904 180,957
Registration Indicators on separate page.
PROGRAM INDICATORS YEAR-TO-DATE SUMMARY
March 31, 2018 YTD March 31, 2017 YTD
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Visitations for March 2018 Facility and/or Park People Cars Total through the month of: March 2018 Antioch Park 137,736 45,912 Camp Branch 7,239 2,413 Ernie Miller Park 26,910 8,970 Heritage Park 233,273 77,758 Heritage Park Golf Course 5,838 1,946 Kill Creek Park 40,623 13,457 Lexington Lake Park 12,498 4,166 Mildale Farm 16,364 8,182 Shawnee Mission Park 246,183 83,317 Stilwell Community 6,579 2,193 Stoll Park 184,569 61,523 Streamway Parks System 47,965 15,860 Sunflower Nature Park 8,507 2,836 Tomahawk Recreation Complex 2,861 1,431 Total to Date 977,143 329,962 Total through the month of: March 2017 Antioch Park 195,849 65,283 Camp Branch 8,276 2,759 Ernie Miller Park 31,017 10,339 Heritage Park 244,436 81,479 Heritage Park Golf Course 33,278 11,093 Kill Creek Park 43,137 14,531 Mildale Farm 5,690 2,845 Shawnee Mission Park 471,707 166,212 Stilwell Community 6,633 2,211 Stoll Park 161,052 53,684 Streamway Parks System 75,414 24,338 Sunflower Nature Park 9,557 3,186 Tomahawk Recreation Complex 12,110 6,055 Total to Date 1,298,154 444,012 Total through the month of: March 2016 Antioch Park 160,842 53,614 Camp Branch 6,954 2,318 Ernie Miller Park 24,213 8,071 Heritage Park 237,546 79,182 Heritage Park Golf Course 27,206 9,069 Kill Creek Park 44,185 14,711 Mildale Farm 10,054 5,027 Shawnee Mission Park 501,171 168,846 Stilwell Community 5,415 1,805 Stoll Park 153,384 51,128 Streamway Parks System 84,505 27,849 Sunflower Nature Park 9,609 3,203 Tomahawk Recreation Complex 10,665 5,333 Total to Date 1,275,749 430,155
Thursday, April 05, 2018 Page 1 of 1
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Visitations for March 2018 Facility and/or Park People Cars Total for the month of: March 2018 Antioch Park 65,732 21,911 Camp Branch 3,150 1,050 Ernie Miller Park 9,188 3,063 Heritage Park 119,120 39,707 Heritage Park Golf Course 3,378 1,126 Kill Creek Park 20,680 6,842 Lexington Lake Park 6,342 2,114 Mildale Farm 6,098 3,049 Shawnee Mission Park 125,628 41,876 Stilwell Community 2,979 993 Stoll Park 101,508 33,836 Streamway Parks System 27,217 9,049 Sunflower Nature Park 4,436 1,479 Tomahawk Recreation Complex 1,268 634 Month to Date 496,722 166,727
Thursday, April 05, 2018 Page 1 of 1
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YEAR JANUARY FEB MAR YTD TOTALS
PHONE CALLS:
2018 153 186 192 531
2017 326 440 452 1,218
2018 1,373 1,547 1,735 4,655
2017 1,076 1,730 2,394 5,200
TRANSACTIONS:
2018 6,072 4,024 4,000 14,096
2017 3,738 3,734 3,750 11,222
Shelter Rentals - TOTAL 2018 1 0 0 1
2017 2 11 32 45
Antioch Park 2018 0 0 14 14
Heritage Park 2018 0 0 10 10
Kill Creek Park 2018 0 0 1 1
Shawnee Mission Park 2018 1 0 19 20
Streamway Trails Park 2018 0 0 4 4
2018 65 40 51 156
2017 84 75 115 274
ONLINE ACTIVITY
2018 $257,060 $297,204 $158,052 $712,316
2017 $168,762 $152,012 $149,403 $470,177
MISC. CLASS DATA:
2018 433 163 121 717
2017 353 197 317 867
2018 71 27 48 146
2017 48 37 50 135
2018 16% 17% 40% 20%
2017 14% 19% 25% 16%
Class Cancellations
% of Cancellations
Recurring Payment Transactions
(Children's Services)
Online Revenue
2018 REGISTRATION INDICATORS
Switchboard
Registration & Reservation
Department
Registration Changes
New Classes Offered
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On March 1 at about 9:38 a.m. a 31 year
old man, reported to be suicidal, was
found deceased by hanging 200 yards
south of Shelter 11 in Shawnee Mission
Park. A suicide note was found in his
mother’s house in Overland Park. 18-
0094, Officer Burkholder.
On March 2 at 10:48 p.m. a 44 year old
man was arrested at Shelter 11 on a
felony warrant for failing to register as a
violent offender. He was transported to
the Johnson County Adult Detention
Center. 18-0099, Officer LaRue.
On March 9 between 1:15 and 2:43 p.m.
a 26 year old woman’s car was
burglarized at Shelter 8 in Shawnee
Mission Park. The victim’s front
passenger side window was broken and
her laptop, Kansas DL, a debit card,
credit card and a check were stolen from
her purse which was under the passenger
side seat. The credit/debit cards were
canceled at the scene with no activity
having occurred on the cards. 18-0107,
Officer Lamble
On March 9 between 1:00 p.m. and 2:43
p.m. a 54 year old woman’s car was
burglarized at Shelter 8 in Shawnee
Mission Park. The front passenger
window was broken and the victim’s
purse, under a blanket on the front
passenger side seat was stolen. Taken
were a Kansas DL, $100 cash, 4 credit
cards, 1 debit card and 10 checks. 18-
0108, Officer Lamble.
On March 12 at 12:30 p.m. a 34 year old
man was arrested for DUI at Shawnee
Mission Park. 18-0112, Officer Ward.
On March 14 at 6:43 p.m. a 39 year old
woman’s car was burglarized at Stoll
Park. The victim’s car was entered by
damaging the driver side door lock. The
victim’s wallet was stolen from the purse
left on the front seat of the car. Inside the
wallet were three credit cards and one
debit card. 18-0125, Officer Josiah.
On March 14 at 9:00 a.m. a 37 year old
woman’s car was burglarized at Heritage
Park. The car was entered through an
unlocked door. The victim’s purse was
taken from the floor board in the back
seat of the car. Inside the purse were 2
credit cards, a debit card, social security
card and a Kansas DL. The financial
cards were cancelled at the scene with
no activity on the cards having been
attempted.
18-0120, Officer Thompson.
On March 14 at 8:30 a.m. a 72 year old
woman’s car was burglarized at the
Heritage Park off-leash area. The car’s
front passenger side window was broken
to gain access to the victim’s purse on
the front passenger side floorboard
covered with the floor mat. Stolen was
three credit cards, a house key, a Kansas
DL and 100 dollars cash. The credit
cards were cancelled with no
transactions having taken place. 18-
0119, Officer Thompson.
On March16 at Heritage Park a 16 year
old female and a 17 year old male were
arrested for possession of marijuana.
Both were released to their parents at the
scene pending charges in court. 18-0130,
Officer Ward.
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On March 21 at 3:49 p.m. a 20 year old
woman’s car was burglarized at
Shawnee Mission Park. The passenger
side window had been broken to gain
access to the car. Stolen was a school
bag containing a homework journal and
some cosmetic makeup. 18-0143, Officer
Gray.
On March 21 at 4:52 p.m. the officer
was dispatched to Kill Creek Park to
check the welfare of a 56 year old man.
The man was found below the dam with
his bike. He was disoriented and injured
having ridden his bike off the dam. He
admitted that he had attempted suicide.
He was transported by MedAct to
Overland Park Regional Hospital for
treatment. 18-0145, Officer Burkholder.
On March 21 between 6:10 p.m. and
6:40 p.m. 44 year old woman’s car was
burglarized at North Walnut Grove in
Shawnee Mission Park. The driver side
window of the car was broken to enter
the vehicle and a purse was stolen from
the driver floorboard containing 1 credit
card and 2 debit cards among other
assorted items. 18-0146, Officer Ward.
END OF REPORT.
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2018 2017
Change
General Fund Revenue Expenses Variance Revenue Expenses Variance 2018 vs 2017