A G E N D A REGULAR MONTHLY MEETING OF THE BOARD OF ...

A G E N D A REGULAR MONTHLY MEETING OF THE BOARD OF DIRECTORS

SEAL BEACH MUTUAL ONE November 25, 2019

Meeting begins at 1:00 p.m. Administration Building, Conference Room A

(11-19-2019 ds)

1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. SHAREHOLDER COMMENTS (2-3 minutes per shareholder) 3. ROLL CALL 4. INTRODUCTION OF GRF REPRESENTATIVE, STAFF, AND GUESTS: Ms. Perrotti, GRF Representative Ms. St. Aubin, GRF Representative Ms. Hopkins, Mutual Administration Director Mr. Stolarz, Building Inspector Ms. Senske, Recording Secretary 5. APPROVAL OF MINUTES:

a. Regular Meeting Minutes of October 24, 2019 6. BUILDING INSPECTOR’S REPORT Mr. Stolarz

Permit Activity; Escrow Activity; Contracts & Projects; Shareholder and Mutual

Requests (pp.3-9)

a. Discuss and vote to approve proposal for resod in front of buildings 33 and 36, and between buildings 10 and 11 (pp.10-11)

b. Discuss and vote to approve proposal for resod in front of buildings 55-G, 30 and 31, 22-F, and 22G (pp.12-13)

c. Discuss and vote to approve proposal for resod in front of buildings 60-F and 44-F (pp.14-15)

7. GRF REPRESENTATIVES Ms. Perrotti & Ms. St. Aubin 8. UNFINISHED BUSINESS

a. Discuss and vote to approve appraisal of Unit 21A (p.16) 9. NEW BUSINESS

a. Approval of Mutual Monthly Finances (p.17) b. Discuss and vote to approve strategic planning meeting (p.18) c. Discuss and vote on cancellation of December Board of Directors

Meeting (p.19) d. Discuss and vote to appoint a finance committee (p.20) e. Discuss and vote to appoint PRV parking panel (p.21) f. Discuss and vote to appoint IDR panel (p.22) g. Discuss adding a monthly Consent Calendar to Mutual One’s agenda h. Discuss options regarding empty units i. Discuss CA SB 323

1

(11-19-2019 ds)

j. Discuss financial eligibility requirements

STAFF BREAK BY 11:00 a.m. 10. SECRETARY / CORRESPONDENCE Ms. Brennan 11. CHIEF FINANCIAL OFFICERS REPORT Mr. Stone 12. MUTUAL ADMINISTRATION DIRECTOR Ms. Hopkins 13. ANNOUNCEMENTS

NEXT MEETING: January 23, 2020 9:00 a.m., Administration Building, Conference Room A

14. COMMITTEE REPORTS 15. DIRECTORS’ COMMENTS 16. SHAREHOLDERS’ COMMENTS (2-3 minutes) 17. ADJOURNMENT 18. EXECUTIVE SESSION

STAFF WILL LEAVE THE MEETING BY 4:00 p.m.

2

MUTUAL : ( 1 ) ONE: (01) ONE

UNIT # DESCRIPTION OF WORKGRF/CITY

PERMIT

PERMIT

ISSUE

COMP.

DATE

CHANGE

ORDERRECENT INSPECTION

5-H SHOWER CUT DOWN BOTH 11/13/19 12/13/19 NO NONE NUKOTE

6-H FLOORING GRF 09/11/19 10/11/19 NO NONE ACCURATE CONSTRUCTION

6-K SKYLIGHT DOME GRF 08/19/19 09/30/19 NO NONE M&M CONSTRUCTION

7-A KITCHEN / WASHER/DRYER BOTH 11/15/19 02/29/20 NO NONE MP CONSTRUCTION

8-A TILE PATIO GRF 09/30/19 10/30/19 NO 10/24/19 FINAL KARY'S CARPET

9-F KITCHEN REMODEL BOTH 09/30/19 01/30/19 NO NONE MP CONSTRUCTION

16-Y HEAT PUMP BOTH 11/13/19 02/13/19 NO NONE

17-E WINDOW BOTH 11/01/19 12/31/19 NO 10/31/2019 FINAL LOS AL BUILDERS

17-F PATIO GLASS GRF 10/31/19 01/31/20 NO NONE BODIE'S GLASS SERVICE

19-C HEAT PUMP BOTH 10/08/19 01/18/20 NO 10/24/19 FINAL GREENWOOD

19-L SHOWER CUT DOWN BOTH 09/17/19 10/17/19 NO 10/21/19 FINAL NUKOTE

20-D TILE PATIO GRF 10/30/19 04/01/20 NO NONE LW DÉCOR, INC.

22-L FLOORING GRF 10/16/19 10/31/19 NO 11/04/19 FINAL CORNERSTONE FLOORS

28-D WASHER/DRYER BOTH 11/11/19 01/11/20 NO NONE BRUNO H. ALVAREZ CONTRACTOR

28-H SHOWER CUT DOWN BOTH 10/04/19 11/04/19 NO 10/28/19 FINAL NUKOTE

29-E HEAT PUMP BOTH 11/08/19 12/30/19 NO NONE HEATWAVE A/C & HEATING

29-E FLOORING GRF 10/15/19 12/15/19 YES NONE KARY'S CARPET

29-E KITCHEN / WASHER/DRYER BOTH 10/28/19 12/31/19 NO 10/29/19 FRAMING BRUNO H. ALVAREZ CONTRACTOR

29-E KITCHEN / WASHER/DRYER BOTH 10/28/19 12/31/19 NO 10/29/19 PLUMBING BRUNO H. ALVAREZ CONTRACTOR

29-E KITCHEN / WASHER/DRYER BOTH 10/28/19 12/31/19 NO 10/29/19 GROUND BRUNO H. ALVAREZ CONTRACTOR

29-E KITCHEN / WASHER/DRYER BOTH 10/28/19 12/31/19 NO 10/29/19 WIRING BRUNO H. ALVAREZ CONTRACTOR

31-H FLOORING GRF 09/18/19 10/18/19 NO 10/28/2019 FINAL HOT TECH CONTRACTOR

35-A DECO BLOCK PLASTIC GRF 09/10/19 12/15/19 YES NONE ALPHA MASTER BUILDERS

35-K ENTRY DOOR/SLIDING DOORS BOTH 12/23/19 12/30/19 NO NONE

INSPECTOR MONTHLY MUTUAL REPORT

INSPECTORS : RICH STOLARZ

MUTUAL BOARD MEETING DATE:

PERMIT ACTIVITY

CONTRACTOR / COMMENTS

November 25, 2019

GREENWOOD

SEAPORT SASH & DOOR

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MUTUAL BOARD MEETING DATE: November 25, 2019

37-G REMODEL BOTH 10/30/19 01/30/20 YES NONE ALPHA MASTER BUILDERS

38-G REMODEL BOTH 07/15/19 11/20/19 NO NONE KANGS CONSTRUCTION

39-B SHOWER CUT DOWN BOTH 11/26/19 12/26/19 NO NONE

39-G HEAT PUMP BOTH 09/19/19 12/20/19 NO NONE GREENWOOD

48-F REMODEL BOTH 07/29/19 10/29/19 NO 08/09/19 FOOTING OGAN CONSTRUCTION

48-F REMODEL BOTH 07/29/19 10/29/19 NO 09/17/19 PLUMBING OGAN CONSTRUCTION

48-F REMODEL BOTH 07/29/19 10/29/19 NO 10/02/19 INSULATION OGAN CONSTRUCTION

48-F REMODEL BOTH 07/29/19 10/29/19 NO 9/24/2019 FRAMING OGAN CONSTRUCTION

48-F REMODEL BOTH 07/29/19 10/29/19 NO 10/8/2019 DRYWALL OGAN CONSTRUCTION

48-F REMODEL BOTH 07/29/19 10/29/19 NO 09/24/19 WIRING OGAN CONSTRUCTION

49-A FLOORING GRF 10/23/19 10/29/19 NO 10/25/2019 FINAL BIXBY CARPET & FLOORING

51-H FLOORING GRF 11/15/19 12/15/19 NO NONE KARY'S CARPET

53-H SHOWER CUT DOWN BOTH 10/16/19 11/16/19 NO 10/28/2019 FINAL NUKOTE

56-I KITCHEN BACKSPLASH GRF 11/15/19 12/15/19 NO NONE M&M CONSTRUCTION

63-J HEAT PUMP BOTH 10/03/19 01/03/19 NO 10/21/2019 FINAL GREENWOOD

67-D HEAT PUMP BOTH 09/16/19 12/16/19 NO 11/06/19 FINAL

67-D SKYLIGHT DOME GRF 10/25/19 11/10/19 NO 10/22/19 FINAL M&M CONSTRUCTION

69-H HEAT PUMP BOTH 10/14/19 12/04/19 NO NONE HEATWAVE A/C & HEATING

70-C HEAT PUMP BOTH 09/18/19 12/18/19 NO 10/24/19 FINAL

70-C REMODEL BOTH 09/16/19 11/10/19 YES 11/12/19 FINAL NATIONWIDE

UNIT # NMI PLI NBO FI FCOEI ROF

2-F 01/29/19 11/05/19 11/12/19 11/26/19

5-G 09/23/19

ESCROW ACTIVITY

DOCUMENTS/COMMENTS

GREENWOOD

GREENWOOD

NUKOTE

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9-J 07/31/19 08/30/19 09/09/19 09/23/19

11-D 01/25/19

12-H 09/18/19 10/21/19 10/24/19 11/07/19

13-C 02/27/18

15-A 12/21/18 10/07/19 10/10/19 10/24/19

15-E 06/18/19 11/07/19 11/08/19 11/25/19

18-J 11/06/19

19-D 02/25/19

19-E 08/06/19 09/11/19 09/19/19 10/03/19 10/30/19

21-F 03/13/19

23-D 06/04/19 09/30/19 09/30/19 10/14/19

24-B 08/12/19 09/24/19 09/26/19 10/10/19

25-D 06/10/19

25-K 09/23/19 10/09/19 10/14/19 10/28/19

27-C 07/30/18 08/14/19 08/14/19 08/28/19 10/07/19

27-L 07/25/19 09/04/19 09/06/19 09/20/19 10/30/19

28-I 08/13/19

29-E 05/31/19 09/20/19 09/24/19 10/08/19 11/07/19

29-L 11/15/18

32-k 07/22/19

34-A 09/16/19 11/04/19 11/07/19 11/22/19

36-H 04/23/19

37-L 05/06/19

38-J 09/06/19

40-G 04/23/19

40-L 08/12/19 11/06/19 11/21/19 12/06/19

42-C 08/15/19 09/12/19 09/12/19 09/26/19 10/30/19

42-J 07/24/18 10/14/19 10/14/19 10/28/19

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44-B 08/06/19 10/01/19 10/02/19 10/16/19 10/29/19

47-D 10/03/19

48-K 10/29/18

48-E 10/11/19 10/31/19 11/04/19 11/19/19

48-K 10/23/19

49-D 08/27/19 10/16/19 10/18/19 11/01/19

51-H 09/06/19 10/21/19 10/24/19 11/07/19

54-H 03/01/19

55-B 06/26/18

56-A 11/06/18 09/27/19 09/27/19 10/04/19

56-H 08/26/19 10/17/19 10/18/19 11/01/19

59-C 10/29/19

61-E 10/16/19

62-A 10/04/19

63-F 08/24/18

65-C 03/25/19

64-K 06/03/19 10/08/19 10/10/19 10/24/19 10/29/19

67-L 08/28/19 09/09/19 09/11/19 09/25/19 10/17/19

70-E 11/13/18

NMI = New Member Inspection PLI = Pre-Listing Inspection NBO = New Buyer Orientation

FI = Final Inspection FCOEI = Final COE Inspection ROF = Release of Funds

CONTRACTOR PROJECTS

ASSOCIATION RESERVES GOOD THROUGH 7/26/2020

CONTRACTS AND PROJECTS

FENN GOOD THROUGH 5/31/2020 TERMITES, PEST AND GOPHERS

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15 / 16 - SEWER DRAINS BACKING UP - A1 SERVICED

26-E - HOLE AT SIDEWALK - S/M ORDER

64-C - PATIO LIFTING - TILE CRACKED

39-B - MEET WITH NEW MEMBER WALKWAY QUESTIONS

VISITS CALLS

COMPLETED BLDG. 20, 22, 23, 24 WITH ONE REPAIR AT UNIT 22-I - CURRENTLY WORKING ON BLDG. 25, 26

CALLS AND VISITS TO UNITS 89

BRIGHTVIEW GOOD THROUGH 11/30/2021 TREE ARBORIST

A-1 TOTAL SERVICE PLUMBING SEWER PIPE RELINING

LANDSCAPING

WASH GOOD THROUGH 11/21/2022

LAUNDRY ROOM TWICE A MONTH

WASHERS & DRYERS

INNOVATIVE CLEANING SERVICES

J&J LANDSCAPING GOOD THROUGH 11/30/2021

PROPOSAL J&J LANDSCAPE - RESOD 145' TO LEVEL WITH SIDEWALK AND 20' ROOT BARRIER - $860.00

PROPOSAL J&J LANDSCAPE - RESOD 307' TO LEVEL WITH SIDEWALK- $1950.00

PROPOSAL J&J LANDSCAPE - RESOD 88' TO LEVEL WITH SIDE WALK - $407.00

STARTED EXTERIOR TOUCH UP PAINT AT LAUNDRY ROOMS - CURRENTLY AT LAUNDRY 6&7

COMPLETE FIRE INSPECTIONS AT BLDG 1- 42 / 123 RE-INSPECTION / 78 WORK ORDERS TO MAINTENANCE

TOUCH UP PAINT AT EXTERIOR LAUNDRY ROOMS 1-18ADVANCED CUSTOM PAINT INC.

MJ JURADO - CONCRETE PATIO REPAIR COMPLETED REPAIRS AT PATIO UNIT 62-F

MUTUAL & SHAREHOLDER REQUEST

10-C - MEET S/M DRY ROT - GOING OVER TO UNIT D

12 - A1 OBJECT IN SEWER LINE - NO CHARGE

69-G - SMOKE ALARM / CEILING CRACK

7-A - TERMITES / DRY ROT - S/M ORDER

10-C - MEET S/M DRY ROT - PROBLEM MEMBER

5 of 77





38-B - RUST SHARP EDGES ON SINK - S/M ORDER

20-G - CRACKED SKYLIGHT

44-J - STOVE TOP BURNER

39-H - CABINET DOORS

53-L - SMOKE ALARM BATTERIES - S/M ORDER

22- I - FLOORING FOR UNIT

51-D - COUNTER TOP QUESTIONS

62-B - CRACKS AT ADDITION WALL

22-I - PROBLEM WITH TOILET - S/M ORDER

31 NO WATER AT HOSE BIBB - FIXED

38-B - STOP WORK ORDER - FLOORING/ CEILING FAN

39-H - SCREEN DOOR

32-H - FIRE INSPECTION QUESTIONS

12-H - PAINTING UNIT QUESTIONS

24 - OPEN DOORS - CHECK ON A1

56-A - OVEN - S/M ORDER

63-B - PATIO SLAB - MIRROR IN BATHROOM

62-F - OUTLET IN LIVINGROOM - FIXED

16-Y - AC INSTALLATION AT SIDE GARDEN

46-G - WATER FLOODING AT WALKWAY - J&J

19-L - HOTEL STAY - A1

39-H - SLIDING DOOR - REPAIRED

62-F - DECO BLOCK - CALLED MJ JURADO

18-J - WORK IN UNIT - STOP WORK - FLOORING

51-H - REFRIDGERATOR PROBLEMS

38-A - SPECIAL INSPECTION - RAN WATER

49-I - WET CARPET - AC LEAKING

65-J - FREEZER FAILURE - S/M REPAIR

23-D - DISPOSAL LEAKING - LEAK AT BASIN - S/M ORDER

59-F - ANTS - FENN ORDER THROUGH S/M

61-L- FIRE INSPECTION STATUS

56-H - NEW MEMBER - QUESTIONS ABOUT UNIT

14-B - FIRE INSPECTION REPAIRS

62-B - CRACKS AT ADDITION WALL - MEMBER REPAIR

51-H - FREEZER MAKING LOUD NOISE - S/M ORDER

42-C - ENTRY DOOR PROBLEMS - S/M ORDER

43-46 - BLDG STOPPAGES/ ROOTS - S/M CAMERA/ CLEAN

45-G - CONCRETE SIDEWALK RAISED - S/M ORDER

LAUNDRY 9 - SPLIT 4x4 POST - S/M ORDER

22-I - TALKED TO MEMBER ABOUT FLOOR

39-H - DRAWERS UNDER OVEN - S/M ORDER

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38-B - CONCERN'S ABOUT SINK

37-G - PERMIT QUESTIONSCP 15 - POSSIBLE WATER LEAK -

62-H - ENTRY WALK WORK DONE

6-A - REMODEL TROUBLESHOOTING

22-H - SHOWER - CLEANED

6-A - REMODEL QUESTIONS

34-H - FIRE INSPECTION QUESTIONS

39-H - SCREEN DOOR HELP

16-F - CRITTERS IN ATTIC

25-J - EXPOSED PLYWOOD - PRIME & PAINT W/O

22-A - CRACKED SKYLIGHTS

20-B - NO WATER AT HOSE BIBB - FIXED

14-B - WATER HEATER PAN - S/M WORK ORDER

50-D - SCREENS ON PORCH - ENTRYWALK - S/M ORDER

8-A - ENTRYWALK - MEMBER CHARGE

28-I - LIGHT BUZZING - OUTLET SPARKING - S/M ORDER

50-G - L - NO WATER AT SPRINKERS - J&J 26-F - FIRE INSPECTION QUESTIONS

29-E - PATIO TILE QUESTIONS

22-I - FLOORING QUESTIONS FOR UNIT H

9-I - CLEANING UNIT QUESTIONS

56-A - QUESTION REGARDING OVEN

63-B - CONCERNS WITH PATIO REPAIR FROM ESCROW

23-E - MEMBERS DAUGHTER SEWER QUESTIONS

39-H - SLIDING DOOR LOCK - REPAIRED

59-F - SHOWER VALVE - SHAREHOLDER CHARGE

44-H - SPECIAL INSPECTION - PICTURES

29-E - SHOWER ENCLOSURE PROBLEMS

52-B - VIBRATION IN WALL - TV - DWP - SECURITY

55-G - VERIFY WATER WAS ON - S/M WORK ORDER

28-H - NUKOTE CUT DOWN - WALL SOFT- CRACK

55-G - NO WATER AT DISHWASHER

12-H - COUNTER TOP QUESTIONS

44-B - ATTIC FIRE WALL INFORMATION

21-G - FIRE INSPECTION QUESTIONS

6-I - FILTER QUESTIONS

21-E - FIRE INSPECTION QUESTIONS

39-B - SHOWER CUT DOWN QUESTIONS

62-F - FLOORING LIFTING

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Mutual Corporation No. One

MEMO

I move to approve the proposal from J & J Landscaping for resod at greenbelt in front of

building 33 and 36, and at greenbelt between building 10 and 11, at a cost not to exceed

$860.00, and authorize the President to sign the contract.

TO: MUTUAL BOARD OF DIRECTORS

FROM: MUTUAL ADMINISTRATION

SUBJECT: DISCUSS AND VOTE TO APPROVE PROPOSAL FOR RESOD IN FRONT OF BUILDINGS 33 AND 36, AND BETWEEN BUILDINGS 10 AND 11 (BUILDING INSPECTOR’S REPORT, ITEM A)

DATE: NOVEMBER 25, 2019

CC: MUTUAL FILE

10

11


MEMO



SUBJECT: DISCUSS AND VOTE TO APPROVE PROPOSAL FOR RESOD IN FRONT OF BUILDINGS 55-G, 30 AND 31, 22-F, AND 22G (BUILDING INSPECTOR’S REPORT, ITEM B)


CC: MUTUAL FILE

I move to approve the proposal from J & J Landscaping for resod at greenbelts in front of

buildings 55-G, 30 and 31, 22-F, and 22G, at a cost not to exceed $1,950.00, and authorize the

President to sign the contract.

12

13


MEMO



SUBJECT: DISCUSS AND VOTE TO APPROVE PROPOSAL FOR RESOD IN FRONT OF BUILDINGS 60-F AND 44-F (BUILDING INSPECTOR’S REPORT, ITEM C)


CC: MUTUAL FILE

I move to approve the proposal from J & J Landscaping for resod at greenbelts in front of

buildings 60-F and 44-F, at a cost not to exceed $407.00, and authorize the President to sign

the contract.

14

15


MEMO

TO: MUTUALBOARD OF DIRECTORS


SUBJECT: DISCUSS AND VOTE TO APPROVE APPRAISAL OF UNIT 21A (UNFINISHED BUSINESS, ITEM A)


CC: MUTUAL FILE

I move to approve the appraisal of Unit 21A.

16


MEMO



SUBJECT: APPROVAL OF MUTUAL MONTHLY FINANCES (NEW BUSINESS, ITEM A)


CC: MUTUAL FILE

I move to acknowledge, per the requirements of the Civil Code Section 5500(a)-(f), a review of

the reconciliations of the operating and reserve accounts, operating revenues and expenses

compared to the current year’s budget, statements prepared by the financial institutions where

the mutual has its operating and reserve accounts, an income and expense statement for the

mutual’s operating and reserve accounts, the check registers, monthly general ledger and

delinquent assessment receivable reports for the month of October 2019.

17


MEMO



SUBJECT: DISCUSS AND VOTE TO APPROVE STRATEGIC PLANNING MEETING ON DECEMBER 17TH, 2019 (NEW BUSINESS, ITEM B)


CC: MUTUAL FILE

I move to approve a strategic planning and goal setting meeting on December 17, 2019,

at __ (to be determined)__.

18


MEMO



SUBJECT: DISCUSS AND VOTE ON CANCELLATION OF DECEMBER BOARD OF DIRECTORS MEETING (NEW BUSINESS, ITEM C)


CC: MUTUAL FILE

I move to approve cancelling the December 26, 2019, regular Board of Directors

meeting.

19

Mutual Corporation No. One MEMO



SUBJECT: DISCUSS AND VOTE TO APPOINT A FINANCE COMMITTEE (NEW BUSINESS, ITEM D)


CC: MUTUAL FILE

The Mutual One Board of Directors appoints ______________ to the Mutual One

Finance Committee for the remaining 2019-2020 term of office.

20




SUBJECT: DISCUSS AND VOTE TO APPOINT PRV PARKING PANEL (NEW BUSINESS, ITEM E)


CC: MUTUAL FILE

The Mutual One Board of Directors appoints ______________ to the Mutual One PRV

Parking Panel for the remaining 2019-2020 term of office.

21




SUBJECT: DISCUSS AND VOTE TO APPOINT IDR PANEL (NEW BUSINESS, ITEM F)


CC: MUTUAL FILE

The Mutual One Board of Directors appoints ______________ to the Mutual One IDR

Panel for the remaining 2019-2020 term of office.

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A G E N D A REGULAR MONTHLY MEETING OF THE BOARD OF ...

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