PROJECT SCOPING FOR LOCAL AGENCY FEDERAL AID PROJECTS.

PROJECT SCOPINGPROJECT SCOPING

FOR LOCAL AGENCY FEDERAL FOR LOCAL AGENCY FEDERAL AID PROJECTSAID PROJECTS

NEED FOR PROJECT SCOPINGNEED FOR PROJECT SCOPING

Scoping is the foundation upon Scoping is the foundation upon which your entire project is builtwhich your entire project is built

• Just as you would not consider building a house without a proper foundation, you should not consider developing a project without a proper scope

• Your project is only as good as the foundation upon which you built it

Scoping verifies and documents the Scoping verifies and documents the purpose and need for your projectpurpose and need for your project

• What is the problem?

• What are the alternatives?

• What are the impacts?

• What are the goals of your project?

Benefits of Good ScopingBenefits of Good Scoping

• Verifies and fixes the right problem

• Project is correctly programmed

• Project is kept within budget and on schedule

Proper Scoping Can Save YouProper Scoping Can Save You

• Months of wasted time

• Hundreds of hours of staff time

• Thousands of dollars in PE costs

• Millions of dollars in construction costs

GETTING STARTEDGETTING STARTED

• Project Research

• Scoping Team

• Scoping Site Visit

• Project Prospectus

OFFICE RESEARCHOFFICE RESEARCH

RESEARCHRESEARCH

• Project purpose and need statement – What is the problem we are trying to correct

• Design standards to be used – Does the current alignment meet standards

• Current and future traffic volumes- Build year and design year

• Accident history, accident rate, analysis of accident “hot spots”

• Existing pavement conditions and preliminary ideas for surfacing treatments

• Bridge inspection reports and recommended actions

• Vicinity maps, Right of Way Maps, and as constructed drawings

SCOPING TEAMSCOPING TEAM

MEMBERSMEMBERS

• Project Leader (Local, ODOT/Consultant)

• Engineering - Roadway, Bridge, Traffic

• Right of Way

• Environmental

• Utility Specialist

• Construction Project Management

Additional MembersAdditional Members

• Geo/Hydro

• Pavements

• Planning

• Surveying

• Rail Safety

• Public Affairs

• Access Management

SITE VISITSITE VISIT

SITE VISITSITE VISIT

• Take good notes and document

• Safety concerns and possible solutions

• Pavement conditions and surfacing design alternatives

• Stage construction concerns and alternatives

• Right of Way impacts and needs

• Access issues

• Utility impacts

• Pedestrian and bicycle needs

• ADA needs, ramps, sidewalks, driveways

• Level of Survey work required

• Environmental impacts– Wetlands– Hazmat– Threatened and Endangered Species (ESA)– Historic– Archaeological

PROSPECTUSPROSPECTUS

PROJECT PROSPECTUSPROJECT PROSPECTUS

• The project prospectus is a tool to convey information about projects to various organization inside and outside of ODOT

• It starts the process of identifying a problem to be solved and presents ideas on how to solve it

• It also contains information on the Project:– Costs– Funding sources– Funding years– Right of Way impacts– Environmental impacts

DRAFT PROJECT PROSPECTUS

Cost Estimates (x $1,000) Project Components Right Of Way

State Highway No.: Highway Name:

MPO: City: County:

NHS

Within UGB

State Senate District: State Rep. District: US Congressional District:

Route No.:

From: To: Length (ml):

Road/Street Name:

Work By: State / Consultant / Applicant

Applicant (If Other Than State):

Project Categories

HPMS: FC:

Urban Rural

Environmental Class

Design Category

Work Type Code

Primary STIP Work Type:

Constructed By

Total CE and Construction:

Total Estimate:

Recommended Let Date By Federal Fiscal Year (Quarter-Year):

Files

Hectares

Relocations

Acquisitions

Easements

(#)

(#)

(#)

(#)

(#)

PE Fund:

PE EA:

R/W Fund:

R/W EA:

UR Fund:

UR EA:

CE-CN Fund:

CE-CN EA:

(1,2,3,PCE)

(1-7)

(1-13)

Preliminary Engineering

Construction Engineering

Right Of Way Descriptions

Right Of Way Acquisitions

(S,C,A)

(S,C,A)

(S,C,A)

(S,C,A)

Contract

State Force

City Force

County Force

Other

Yes

Yes

No

No

Region: Area: District:

Jurisdiction:

Section:

Preliminary Engineering

Right of Way

Utility Reimbursement

Roadway

Structures

Signals

Illumination

Temporary Protection

Constr. Contingencies

Constr. Engineering

Grading

Paving

Structures

Signing

Signals

Illumination

Mile Point

Key Number: Part 1 Project Request (Page 1 of 3)

Item Existing Proposed

Travel Lanes

Structures

Signals

Bike Way

Average Daily Traffic

Average Daily Traffic

Throughway

Item Existing Proposed

Part 1 provides information on:Part 1 provides information on:

• The project location

• Overview of the project

• Problem statement

• Proposed solution

• Cost estimates for PE, CE, Right of Way, and construction

Part 2 defines:Part 2 defines:

• Who is responsible for completing different categories of the project design

• Base design requirements

• Roadway element widths

• Structure size and cost

• Right of Way information

Part 3 – Environmental details:Part 3 – Environmental details:

• Details environmental impacts

• Environmental baseline information

• Required permits, reports and clearances

COST ESTIMATINGCOST ESTIMATING

• PE Costs - Identify all tasks that will be involved in developing project, Engineering, Right of Way, Environmental documentation, Utilities, etc.

• Construction Costs – Identify all project bid items

• Research recent cost trends and assign reasonable prices to all items.

FEDERAL PROGARAMINGFEDERAL PROGARAMING

• Before federal funds can be programmed for the project:– It must be in the STIP– The prospectus must be completed– The project IGA must be completed