Locally Administered Federal-Aid Project Initiation Workshop Project Scoping John Condon & Mike Barry November 14, 2013 1.

Locally Administered Federal-Aid Project Initiation Workshop

Project Scoping

John Condon & Mike Barry

November 14, 2013

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Project Delivery Lifecycle

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Project Delivery Lifecycle

Planning Scoping Application

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Planning

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Project Planning• When?

Project Planning should occur long before funding opportunities arise; this allows sufficient time to develop the project scope and budget and to build public support.

• Advanced planning will improve your chances of getting the right funding for the right project

• How?ODOT has a number of resources available to help plan projects once local jurisdictions have identified their needs and priorities

Planning

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Project Planning – Needs & Priorities

• Transportation System Plan (TSP) needs-list

• Comprehensive Plans

• Community Vision Plans

• Political needs

• Other Project concepts

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Scoping ResourcesOnce priorities are identified, a project scope is prepared and includes:• Project description (problem & solution, goal, etc.)• Project limits• Project needs list:

• Right of way needs• Utility conflicts• Environmental impacts

• Design and construction cost estimate• Project schedule• Public involvement plan• Proposed funding sources (federal grants, local funds, etc.)

Scoping

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Scoping Resources

• Local Agency Guidelines (LAG) Manual

• Link

• Project Delivery Guide (PDG)

• Link

• ODOT Technical Services

• Link

• Scoping Manual

• ODOT Local Agency Liaisons & Public Works Directors

• Consultant contracts

Scoping

Scoping Manual

Scoping

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Scoping Reports

• ODOT Scoping Forms

• Project Prospectus

• Part 1 – Project Funding

• Part 2 – Project Elements

• Part 3 – Anticipated Environmental Impacts

• Part 4 – General Information

• Part 5 – Planning Consistency

• Link

Application

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Applications• Often short turnaround for submittal – resources will be busy helping

with a lot of applications• Reference to an existing long-range planning document shows

commitment• Well developed scope and accurate cost estimate will improve

application• Available cash matching funds will ensure commitment