Project Management (x470)

Module 05 : Closing, Organizational Structures, & Beyond the Basics

*Project Management (x470)

*Module 5 TopicsClosure

Closure Sign-Off

Turnover of Project

Products

Lessons Learned

Account Closure

Organizational Structure

Functional, Traditional

Projectized

Matrix

Beyond the Basics

Project, Programs, Portfolio

Project Manageme

nt Office

Maturity Models

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*Project ClosureMonitoring and Control

Project Approval

•Formal “Go” decision

•Project Charter

•Project Manager assigned

Project Plan

•Clear and approved project or phase definition

•Stakeholders•Scope (Deliverables)

•Schedule•Cost

Project Execution

•Complete deliverables per the project management plans

•Determine and communicate project status

Project Closure

•Formal end of all project work

•Turn-over of project products

•Project completion / termination sign-off

•Lessons learned

•Contracts and Accounts closedKnowing What the Project Is

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Knowing Where

the Project Is

*The Last WordsMonitoring and Control

Project Approval

•Formal “Go” decision

•Project Charter

•Project Manager assigned

Project Plan

•Clear and approved project or phase definition

•Stakeholders•Scope (Deliverables)

•Schedule•Cost

Project Execution

•Complete deliverables per the project management plans

•Determine and communicate project status

•Knowing Where the Project Is

Project Closure

•Formal end of all project work

•Turn-over of project products

•Project completion / termination sign-off

•Lessons learned

•Contracts closed

Product / Service Processes

4

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*Organizational SystemProject based (driven) - work is characterized

through projects, with each project as a separate cost center having its own P&L statement (ex. construction, aerospace) Non-project based (driven) - projects exist to support product or functional lines, P&L measured on vertical or functional lines, priority given to revenue producing functional line activities

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*Organizational StructuresTypes are described in terms of the project manager level of authority• Functional (Traditional,

Classical)• Matrix• Projectized

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*Functional Organizational Structure

CEO

Sales Finance Operations …

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*Projectized Organizational Structure

CEO

Project Manager

A

Sales Finance Operations

Project Manager

B

Sales Finance Operations

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*Matrix Management Structure

CEO

Project Management Finance Operations Sales

Project Manager 1

Project Manager 2

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*Organizational Structure & PM Authority

PM Authority

Organizational Structure

High

Low

Functional Matrix Projectized

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*Project Hierarchy.

Temporary endeavor undertaken to create a unique product, service or result

A group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually

A collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives

Portfolio

Program 1

Project 1.1

Project 1.2

Program 2

Project 2.1

Project 2.2

Project A

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*Project or Program?

Deliverable complexity (low or high) Deliverable quantity (few or many) Deliverable size (small or large) Number of people (few or many) Degree of interdependence (simple or

complex) Details of Agreements (tasks only or

detailed interfaces) Co-location of teams

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*Project Management Office

Centralizes and coordinate the management of projects under its domain

Operates on a continuum from providing only project management support functions to actual direct management and responsibility for meeting project objectives

Sometimes called Center of Excellence (COE)

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*Project Management Maturity Models

Level 1Common Language

Level 2Common Processes

Level 3Singular

Methodology

Level 4Benchmarki

ng

Level 5Continuous

Improvement

Level 1Initial

Level 2Repeatabl

eLevel 3

DefinedLevel 4

ManagedLevel 5

Optimizing

Level 1Standardized

Level 2Measure

Level 3Control

Level 4Continuously

Improve

Harold Kerzner

SEI, CMM

OPM3, PMI

Standard methodology. Should include development of project

portfolio management process

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*The End

*May bliss, with its causes and conditions, be with you!