Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering Page 1 Project Charter for Customized Resource Planning Portfolio Model v6.docx Project Name Customized Resource Planning Portfolio Modeling Project Sponsor Jason Frisbie, COO Request Date 4/15/2016 Requestor Platte River Requested Completion TBD Project Manager Brad Decker, Strategic Planning Manager Budgeted* No Primary Stakeholders *Attach Project Worksheet to Charter Kevin Gertig Tom Roiniotis Dave Smalley Steve Adams Andy Butcher Mike Jones Reuben Bergsten Pete Hoelscher Deborah Schaneman Business Need / Justification – What is the business need or benefit this project will meet? What justifies the project? If applicable include the savings in time/money per time period. During the March Board meeting, Platte River staff was directed to develop a draft charter to address the collaborative resource modeling project for the Municipalities. A modeling plan and schedule will be developed. Once this is complete, Platte River will work with Estes Park, Fort Collins, Longmont, and Loveland stakeholders to create customized models for each City based on inputs driven by the Cities. Scope Statement – Identify the major deliverables (functionality, service, products) that are within the scope of this project. Can also include out of scope items. The modeling plan will create a consolidated system base case from the upcoming 2017 budget. The next step in modeling will be to distribute a base case among each individual City according to their share of Platte River owner’s equity. Once this is complete, Platte River will work with Fort Collins, Longmont, and Loveland and Estes Park stakeholders to create customized models for each City based on inputs driven by the Cities. DocuSign Envelope ID: 5B791E5F-8F91-46C4-AC95-53C6420F54CB
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Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering
Page 1
Project Charter for Customized Resource Planning Portfolio Model v6.docx
Project Name Customized Resource Planning Portfolio Modeling
Project Sponsor Jason Frisbie, COO Request Date 4/15/2016
Requestor Platte River Requested Completion TBD
Project Manager Brad Decker, Strategic Planning Manager Budgeted* No
Primary Stakeholders *Attach Project Worksheet to Charter
Kevin Gertig Tom Roiniotis Dave Smalley
Steve Adams Andy Butcher Mike Jones
Reuben Bergsten Pete Hoelscher Deborah Schaneman
Business Need / Justification – What is the business need or benefit this project will meet? What justifies the project? If applicable include the savings in time/money per time period.
During the March Board meeting, Platte River staff was directed to develop a draft charter to address the collaborative resource modeling project for the Municipalities. A modeling plan and schedule will be developed. Once this is complete, Platte River will work with Estes Park, Fort Collins, Longmont, and Loveland stakeholders to create customized models for each City based on inputs driven by the Cities.
Scope Statement – Identify the major deliverables (functionality, service, products) that are within the scope of this project. Can also include out of scope items.
The modeling plan will create a consolidated system base case from the upcoming 2017 budget. The next step in modeling will be to distribute a base case among each individual City according to their share of Platte River owner’s equity. Once this is complete, Platte River will work with Fort Collins, Longmont, and Loveland and Estes Park stakeholders to create customized models for each City based on inputs driven by the Cities.
Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering
Page 2
Project Charter for Customized Resource Planning Portfolio Model v6.docx
Key Assumptions – Is there anything vital to the success of the project that you’re assuming is available?
All four Cities will provide key assumptions and City future goals as to Climate change compliance. Shown below is a list of key contributors to this project from each of Platte River’s owner municipalities.
Municipal Owner Utility Director Other Municipal Key Contributor(s)
Estes Park Reuben Bergsten
Fort Collins Kevin Gertig 1. Tim McCollough
2. Lance Smith
3. John Phelan
Longmont Tom Roiniotis 1. Susan Wisecup
2. Kate Medina
3. Anne Lutz
Loveland Steve Adams 1. Bob Miller
2. Gretchen Stanford
3. Jim Lees
Platte River at system level will need to meet EPA CPP compliance standards. This modeling structure will help to determine how each City can contribute reductions to meet the EPA requirements at a system level.
Platte River will conduct all modeling efforts but will utilize third party support on key assumptions such as fuel and market pricing. It is our intent to be as transparent as possible with “proprietary” information provided by third-party vendors so each municipality can make portfolio decisions going forward.
Platte River will work with the municipalities to develop an overall project schedule that incorporates sufficient time to allow for the municipalities to take the leadership role in their public processes. Platte River will be available to provide technical support.
Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering
Page 3
Project Charter for Customized Resource Planning Portfolio Model v6.docx
Key Constraints:
- Primary Constraint(s) Select no more than two.
Cost
Schedule
Scope/Quality
Key Success Criteria – What are the quantifiable and measurable criteria that define success? Be more specific than “meeting all the requirements” or “delivering all the features”.
Several critical paths exist to the successful completion of both the City’s and Platte River’s objectives:
1. Prioritization of objectives
a. The expectations for modeling outcomes (metrics, reports, etc.) need to be defined to conduct the modeling effort as well as reduce bias.
2. Commitment to a modeling plan a. Agreeing on a thorough modeling plan prior to the project’s commencement will help to
avoid in-process requests that slow or divert the analytical effort. 3. Modeling assumption
a. Municipal staff must provide the needed inputs and assumptions regarding their individual goals and objectives.
Significant Risks Associated with this Project – What are the significant risks associated with the project?
Rationale: The overall scope of the modeling will drive the cost of the study. The scope will be determined at a later date.