Overivew Of Microsoft Office 2010 For It Professionals

Breadth Technical ReadinessOverview of IT ProfessionalsNew Horizons Computer Learning Centre

Office 2010 Delivers MoreThe Best Productivity Experience Across the PC, Phone & Browser

Work Better Together

Bring Ideas to Life

Use Office Anywhere

Collaboration Without

Compromise

Insights from Information

PC, Phone &Browser

E

Security, Manageability &

Performance

The Practical Productivity

Platform

Office 2010 Delivers More for the IT ProA unified platform enabling IT to solve challenges of PC, Phone, and Browser

The Practical Productivity Platform for IT

Safeguard Your Enterprise Environment

Simplify Everyday Challenges

Simple. Easy.

• Improving Performance• Improving Deployments

• Getting Ready• Realizing 2010• Volume Activation• App-V

• Training & Support Content

• Layered Security• Protected View• Reducing Risk

Peace of mind.

Connect Without Compromise

• Office Anywhere• Office Web Apps• Office Mobile

• The Best User Experience

• SharePoint• LOB Systems• Services

Connecting. Control.




Simple. Easy.






Peace of mind.






IMPROVING PERFORMANCEUTILIZING NEW & EXISTING HARDWARE

Office 2010 design decisions were made to optimize existing hardware

− System requirements are unchanged from Office 2007 except for disk space needs, 1.5 GB increase

− Office 2010 runs well on Netbooks− Boot experience is smoother− Several specific areas where performance is much improved

− Excel charting− Outlook speed improved in several areas− PowerPoint animation performance

And also to take advantage of new hardware investments− Better multi-core processor utilization− 64-bit & 32-bit versions of the client − X64 enables huge grids for Power Excel users− PowerPoint advances on graphics cards

Services Efficiencies− Change Level Synching – SharePoint Workspace− Co-authoring – minimize email of files

Office 2010 Performance OverviewLeverage existing hardware and tap the potential of new hardware

Excel PerformanceVideo

What The Customers Are SayingIdentifying where the customers are looking for help

• Deployment tracker survey provides insight to customers’ needs

• Under estimation of needs for user training

• Results reflected in tools and resources

• Deployment is a rated as an area of little pain

End user training

Doc compatibility

Patch/update mgmt

New version migration

Troubleshooting

End user support

Securing Office

Backing up Office docs

Mobile device mgmt

Deploying to desktops

Managing desktops

32%

30%

29%

26%

21%

21%

18%

14%

14%

11%

10%

26%

29%

26%

24%

26%

16%

24%

21%

21%

8%

10%

Minor Office Major Office

40. Thinking about Microsoft Office in general, what, if any, are the biggest areas of pain or frustration you have with Microsoft Office? (Top 3/N=552)

Quarterly Desktop Deployment Tracker Survey to IT Pros

Getting Ready for Office 2010 Planning & Installation

System Readiness• Inventory Office Applications • Assess hardware & OS readiness• Suggests key upgrades• Summary proposal of 2010 readiness

Application Compatibly• Identify interfacing add-ins & interfaces

• Tag known compatible apps• Mitigate VBA and macro code

File Readiness • Scan & identify potential format deltas

• Identify potential macro issues• Migrate Office files to OpenXML formats

• Microsoft Assessment Planning Toolkit (MAP)

• Office Environment Assessment Tool (OEAT)

• Office Compatibility Code Inspector (OCCI)

• Office Migration Planning Manager (OMPM)

Guidance• Desktop Deployment Planning Service (SA)• Training Vouchers(SA)

• Office Resource Kit (ORK)• TechNet Resource Centers

Microsoft Assessment Planning ToolkitSystem readiness assessment & Office inventory

Office Migration Planning Manager (OMPM)Evaluate , identify, & migrate Office files for OpenXML migration

App Compat – Office Environment Assessment ToolIdentifying the add-ins & interfacing applications

Realizing Office 2010Configuration & Management

Deployment• Many methods for delivering install packages (caching, MSI, scripts, SCE/SCCM, virtualization)

• Deployment method influences degree of control & monitoring

Build Package• Define applications and preference• Bundle supporting elements, i.e.

• Add-ins, languages, guides, etc.

Control Environment• Enforce system wide policy• Control Office application @ a granular level – over 4000 objects

• Office Configuration Tool(OCT)• Config.xml

• Group Policies – Office admin templates

Guidance• Office Resource Kit (ORK)• Security Guide

• TechNet Community• TechNet Resource Centers

Office Customization ToolBuild deployment packages to fit business requirements

Group PolicyOffice admin templates allow IT to control features available for end users

Volume Activation in Office 2010New activation method in Office 2010 – aligning with Windows activations• What it provides:

− Better license management− Protect their IP investment− Visibility of activations− Consistent activation approach for Windows and

Office− NOT monitoring by Microsoft

• What it requires:− Plan for your activation method –

− Key Management Service (KMS)− Multiple Activation Key (MAK)

− Educate users for activation dialogs

Note: Never lose functionality if VL Office is not activated

Improved Application Virtualization SupportTighter integration with Microsoft App-V

• Potential to simplify deployment & management• Microsoft invested in App-V with Click-to-Run• Office 2010 requires App-V 4.6 available in H1

2010• App-V requires deployment specific sequencing• 20% of breadth customers have already leveraged

desktop virtualization*• Features improved with App-V 4.6/Office 2010

include:− Outlook− Fast Search using Windows Desktop Search− URL Protocol Handlers (Mailto, feeds,

webcal(s))− Send to Mail integration− Enable advanced account configuration

− SharePoint− Directly open/edit/save hosted

documents

− OneNote− Send to OneNote print driver

− All− Activation model support

*based on WW desktop tracker survey

Training & SupportThe right resources at the right time

Tools &Resourc

es

Content

PlanningTraining customer IT

group on 2010 to prepare for Office

2010

Enterprise Learning

Framework

Planning resources

ExcitementHelp the customer develop end user

awareness leveraging Microsoft assets & SA benefits

like HUP.

Online Excitemen

t

Posters, One

Pagers

Deployment

Delivering focused training and support at deployment is key

to making a customer successful.

Getting Started Guides

Office Ribbon Guides

AdoptionOngoing training & support helps drive

to a complete adoption and

success with Office 2010.

Office Learning

Site(On

Premise)

Email templates,

Tips & Tricks

Content to Drive AdoptionAvailable online and on intranet site





Simple. Easy.





Peace of mind.






LAYERED SECURITY

* Diagram from SANS – The Top Cyber Security Risks

Nu

mb

er

of

Vu

lnera

bili

ties

Applications

OS Libraries

OS Transport

Network

Threat LandscapeAttack threats today - Vulnerabilities are greatest at the application layer today

• Focus of attacks has evolved• Security bulletins have

increased

Historical Data of Office SecurityWhile attacks increased vulnerabilities are decreasing

72% Not Vulnerable

Newer is Better% of vulns affecting Office 2007 since Jan 2007

28% Vulnerable

Office 2007 Office 2007 SP2

Office '14' so far...

Fuzzing Iterations Completed

2x!

>10x!

• Office 2007 raised the bar• OpenXML format is safer• Office 2010 continues

improving

Layered DefensesTiered approach to secure the office applications

Harden the Attack Surface

• Design TenetsoSecurityoMinimize the

threatsoBetter UIoLeverage new

designoIT Control

Reducing the Attack Surface

• File ValidationoFile structure

validationoLooks for unknown

issues• File BlockoLimit old file format

issues oMaintain user

productivity

Mitigate the Exploits

• Protected VieweroIsolate dataoPrevent harmful

actionsoMake informed

decisions

Improve User

Experience

• Immediate view • View before prompt • Remember Trust decisions

• Reduces number of clicks

Protected Viewera firewall for your Office documents

Demo

Protected Viewer in Action

1

2

3

REDUCING RISK

• Automated accessibility checker in Word, Excel, PowerPoint− Uses numerous

standards including 508 & WCAG 2.0

• Educates the user − How to and why to fix

advice• Group policy

enforceable− Make it part of the core

authoring experience & reduce risk

Comply with Standards: Accessibility CheckerAccessibility importance is increasing a connected world

• Document inspector removes personal and confidential information − Review comments− Hidden data in Excel

• Compatibility checker looks for issues on older versions

• Recover drafts and unsaved copies

• GPO Configurable• Manage document rights

Information Control to Improve ProductivitySecure, Sanitary, Safe.

• Flexible to user’s workflow− Item-level retention

policy− Policies can be applied

to user-created files− Exceptions can be

made• Search integration• Works when online

and in cached mode

Retention PolicyRich Customization and administrator control – seamless UI for users





Simple. Easy.





Peace of mind.






OFFICE ANYWHEREOFFICE WEB APPS & OFFICE MOBILE

Viewing Editing

Work From Virtually Any Place or DeviceExtend the Office experience to the browser with Office Web Apps

Office Web Apps are licensed with Office Standard 2010 and

Professional Plus 2010

Office Web Apps Include:Word Web AppExcel Web AppPowerPoint Web AppOneNote Web App

Greater flexibility with the addition of Office Web Apps

Familiar Office Experience

Easy to learn and designed for productivity on the web.

High FidelityNumbers, formulas,

equations, charts, and layout are presented in high-quality

fidelity.

Trustworthy Roundtripping

View documents across PCs, mobile phones and the Web, taking advantage of our robust features and high-quality fidelity experience

On PremisesFor Businesses

Windows LiveFor Personal Use

OnlineFor Businesses

IT can host Office Web Apps on SharePoint for additional management

and control options

Office Web Apps in Windows Live at no cost as an ad-supported service

Office Web Apps hosted for

organizations by Microsoft

Core Design Tenets

Microbrowsers on Phones and PDAs• WAC viewer* enables viewing for:

• Word• Excel• PowerPoint

• Enables users to view PowerPoint broadcasts

Taking Office Web Apps to Mobile DevicesProviding a robust Office viewing experience

Supports:• IE on Windows Mobile 5/6/6.1/6.5• Safari4 on iPhone 3G/S• BlackBerry 4.x and newer

versions• Nokia S60• NetFront 3.4, 3.5 and newer

versions• Opera Mobile 8.65 and newer

versions• Openwave 6.2, 7.0 and newer

versions Mob

ile W

AC

Vie

wer

*For SharePoint hosted web apps

Office MobileProviding rich mobile solutions for Windows Mobile and Nokia E-Series phones

Office Mobile 2010View & Edit Office filesWord, Excel, PowerPoint, & OneNote

SharePoint Workspace Mobile Enables content sync with SharePoint Libraries

Offi

ce M

ob

ile C

lien

ts Supports:• Windows Mobile

6.5• Nokia E-Series*

Office Communicator Mobile 2007 R2View presence & send /receive IMs

Supports:• Windows Mobile

6.x• Motorola Razr

V3xx • Select Nokia

Phones

Manage with System Center Configuration Manager

*Future support

THE BEST USER EXPERIENCEENHANCING USER ACCESS TO SERVERS & SERVICES

Connecting UsersEnable users to leverage servers & services to be more productive-While improving the IT Pro manageability

ServersOffice 2010 features become richer when connected to server components

SharePoint 2010•Easy sharing (save to)•Co-Authoring – Word, Excel, PowerPoint, OneNote

•PowerPoint Broadcasting•Workspaces•Exposing SP workflow•Tagging•And more

Exchange 2010•Mail tips•Security rules•Retention rules

OCS 2010•Embedded presence•Application sharing

Extensible UILeverage the extensible UI in Backstage and the Ribbon to improve support for users

Backstage•Customize the backstage view•Enforce required document process

•Provide business process support•Link to custom document process

Ribbon•Provide user centric views•Enable custom ribbon functions•Provide optimized views

Extensible Services

Utilize Office services to improve manageability of user created content and build solutionsAccess

•Host database on SP 2010•Brings manageability to Access•Provides agility for users•Client/browser access & design

Excel•Excel as a service on SP 2010•Publish from client•Maintain control of content•Dash boarding with SharePoint Excel Services web service API

Word•Word as a service on SP 2010•Enables server side automation•File conversions, merging, printing

InfoPath•Enables central store age and management of forms and templates

•Bring form date into control

Service Connections

A Better Connected OfficeMaking it easier for users to find information, tools & services

Backstage Replaces the Office button in Office 2007 (File menu in

Office 2003)• Exposes information about a document in a single place • Easy and organized access to tools• Exposes servers and services to users

Office 2010 BackstageDemo

Backstage





Simple. Easy.





Peace of mind.






Thank you

Thank you

Q & A

Office 2010 Tech Center

http://microsoft.com/office2010IT

ResourcesEngage with Office on the Tech Center

© 2009 Microsoft Corporation. All rights reserved. Microsoft and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond

to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation.

MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

APPENDIX

Harden the Attack SurfaceSecurity is a core design tenet for Office 2010, minimizing the threats

• Security by Design− Security Development

Lifecycle Foundation− Intensive Distributed Fuzzing

• Protect from Threat− Support for DEP/NX− Leverage WIQ Image Parsers− Robust & Agile Cryptography

Harden the

Attack Surface

File ValidationLooks for unknown issues against known valid file structures

• Binary files• Runs automatically on

open• Evaluates file for

‘correctness’• Helps protect against

unknown exploits• Faster updates for changes

to rules

Reduce the

Attack Surface

Reduce the

Attack Surface

File BlockingIT can limit the threat exposure while still maintaining user productivity

• Block unused or legacy file formats

• Easy policy enforcement• View allows read-only

access• Legacy formats can be

contained in isolated view• Utilizes Protected View for

formats between block and allow

Mitigate the

Exploits

Protected Viewer ‘Sandbox’Enables users to make informed decision on document trust

• Word, Excel, PPT files can run in the ‘sandbox’

• Help prevent harmful documents from damaging user data and OS

• Help users make better trust decisions

Improve User ExperienceUser has immediate view of file prior to taking trust actions

Better information to make trust decisionsAvoid forcing choice between security and productivityUser selections for security decisions are stickyReduced Prompts Less clicks to complete actions

Improve User

Experience

• Visibility into what’s happening with mail− Users can see

policy on each item and when it expires

− When retention is place on hold users are notified

• User education− Policy

descriptions are available

Retention PolicySeamless User Experience built into Office

Planning & Deployment ToolsFull suite of tools supporting the deployment lifecycle

OperationsDeploymentConfigurationMigrationPlanning

Compatibility Inspector

Enterprise Learning

Framework

Microsoft Assessment &

Planning Toolkit

Office Environment Assessment

Tool

Office Migration Planning Manager

User State Migration Tool

Office Configurati

on Tool

Config.xml

Group Policy

SPP- VAMT, KMS

Office Configuration Tool

End Adoption Content

SCCM

Start-up Script

MDT

Solution Accelerators• Security Guide • DDPS • Office Resource Kit

Client and Server FunctionalityClient features become richer when connected to server components

Business Intelligence

Unified Communications

Enterprise Content Management

SharePoint 2010

SharePoint 2010

SharePoint 2010

SharePoint 2010

SharePoint 2010

Word 2010

Office 2010

Client ServerOCS 2010SharePoint

2010

OCS 2010

Communicator 2010

Word 2010Communicator

2010

SharePoint 2010

Excel 2010 with Project

Gemini add-in

Exchange 2010

Outlook 2010

Exchange 2010

Share an Office application with others in one click

See presence and contact others from within your shared document with IM, voice or videoSee voice mail transcripts and faxes right in your inboxConsolidate & quickly analyze and vast amounts of data. Share & Refresh powerful BI models in SharePoint

Enhance content management with smart templates that populate document metadata

Easily access rich client/server capabilities with the Backstage view in Office 2010Publish Databases using SharePoint Access Services where Data, Forms, Code supported in the Cloud

Access 2010 SharePoint 2010

Collaboration

Edit the same document at the same time

Use & update SharePoint documents and lists when you’re not connectedQuickly broadcast a slideshow right from within PowerPoint Avoid sending sensitive mail to the wrong people with help from Mail Tips and keep security a priority with Retention Policy and Automated Policy Application

Word 2010PowerPoint

2010

SharePoint Workspace 2010 (formerly Groove)

PowerPoint 2010

Outlook 2010

ADDRESSING APPLICATION COMPATIBILITY

Impact of Application CompatibilityIdentifying and mitigating Office compatibility issues for add-ins, macros, & files

ISVs or Customers• Where to start to migrate

existing application code• Get relevant information

and guidanceNew in 2010! 64-bit Code Compatibility

Developers IT Professionals

Fear, uncertainty, and doubt sometimes are larger issue than the real incompatibility itself

Knowing exactly what application compatibility problems the organization will have once Office is deployedWhere to concentratetest efforts

App Compatibility Tools and Content Summary

• Integrates into Office VBA and VSTO

• Simple text search properties and methods in the Office OM

• User option to comment/mark code.

• “definitions” and remediation updated from a central location

• Summary of completed scans

• Detailed report, produced

• Scanning tool. • Currently

installed applications

• Add-ins.• Interacting

Unregistered programs

• Environmental assessment

• Add-ins assessment

• File Scanning and reporting tool

• Provides detailed migration information

• Command-line scanner

• Remote or local running

• Database Aggregated information

• Defines compatibility challenges

• Detailed bulk macro scanning

• “Analysis and Remediation Guide”

• Guide to an environmental assessment.

• Per Product• Per product list of

known issues with possible solutions

• Top OM changes.• Macros & VBA

migration articles

ContentOffice

Migration Planning Manager

Office 2010 Compatibility Inspector Tool

Office Environment Assessment

Tool

New New Updated New

Take Control of Your DataApplication and Data Services, open formats and standards-based interoperability

Office and SharePoint Platform: Design Access applications and present them to users via a browser with Access Services. Utilize new (x) in Excel and Excel Services to present a single version of the truth. Leverage open formats for mining legacy with the Open XML. Build applications in Office using standards: LINQ, REST, XML and more.

Potential savings/efficiency gains: Integrating Office applications using common standards simplifies and shortens development cycles and improves sustainability. Using Office to publish Access & Excel to the Web improves data governance & IT visibility into data utilization.

Challenge: Unlocking the data stored in legacy documents to retain critical IP, while improving manageability of end user applications and data

The Practical Productivity Platform

LOB Systems

Overivew Of Microsoft Office 2010 For It Professionals

Documents

performance office

microsoft office

ready office mobile

office standard

office docs

vl office

deployments office web

office communicator