OPSM 301: Operations Management Session 7: Process analysis Koç University Zeynep Aksin [email protected].

OPSM 301: Operations Management

Session 7:

Process analysis

Koç University

Zeynep [email protected]

Process Architecture is defined and represented by a process flow chart:

Process = network of activities performed by resources

1. Process Boundaries:– input– output

2. Flow unit: the unit of analysis

3. Network of Activities & Storage/Buffers– activities with activity times– routes: precedence relationships (solid lines)

4. Resources & Allocation

5. Information Structure & flow (dashed lines)

Flowchart Symbols

Tasks or operations

Examples: Giving an admission ticket to a customer, installing an engine in a car, etc.

Decision Points

Examples: How much change should be given to a customer, which wrench should be used, etc.

Flowchart Symbols

Storage areas or queues

Examples: Lines of people or cars waiting for a service, parts waiting for assembly etc.

Flows of materials or customers

Examples: Customers moving to a seat, mechanic getting a tool, etc.

Recall:Terminology

Flow Time (T)The flow time (also called variously throughput time, cycle time) of a given routing is the average time from release of a job at the beginning of the routing until it reaches an inventory point at the end of the routing.

1 2 3 4

Flow time

Flow time in the House Game process?

Production Control(color sheets, log sheets, scissors)

(scissors)

Base Cut(scissors)

Final Assembly(tape)

Base Weld(stapler)

Quality Control

Customer

Roof Base Form

Critical Path & Critical Activities

Critical Path: A path with the longest total cycle time.

Critical Activity: An activity on the critical path.

A B

C

D

Operational Measure: Flow TimeDriver: Activity Times, Critical Activity

(Theoretical) Flow Time

Critical Activity

Flow Time efficiency = TimeFlowAverage

TimeFlowlTheoretica

X-Ray Service Process

1. Patient walks to x-ray lab 2. X-ray request travels to lab by messenger 3. X-ray technician fills out standard form based on info. From

physician 4. Receptionist receives insurance information, prepares and signs

form, sends to insurer 5. Patient undresses in preparation of x-ray 6. Lab technician takes x-ray 7. Darkroom technician develops x-ray 8. Lab technician checks for clarity-rework if necessary 9. Patient puts on clothes, gets ready to leave lab 10. Patient walks back to physicians office 11. X-rays transferred to physician by messenger

Example

32

1

4 765

11

109

start end

25%

75%7

20 6

5 3

6 12 2

20

3 7

transport

support

Value added

decisionMeasured actual flow time: 154 minutes

8

Consider all possible paths

Path1: 1-4-5-6-7-8-9-10 50 Path 2: 2-3-4-5-6-7-8-9-10 69 Path 3: 1-4-5-6-7-8-11 60 Path 4: 2-3-4-5-6-7-8-11 79

Levers for Reducing Flow Time

Decrease the work content of critical activities

– work smarter

– work faster

– do it right the first time

– change product mix

Move work content from critical to non-critical activities

– to non-critical path or to ``outer loop’’

Reduce waiting time.

Industry Process AverageFlow Time

TheoreticalFlow Time

Flow TimeEfficiency

Life Insurance New PolicyApplication

72 hrs. 7 min. 0.16%

ConsumerPackaging

New GraphicDesign

18 days 2 hrs. 0.14%

Commercial Bank ConsumerLoan

24 hrs. 34 min. 2.36%

Hospital Patient Billing 10 days 3 hrs. 3.75%

AutomobileManufacture

FinancialClosing

11 days 5 hrs 5.60%

Most time inefficiency comes from waiting: E.g.: Flow Times in White Collar Processes

Flow rate (capacity) in the House Game process?

Production Control(color sheets, log sheets, scissors)

(scissors)

Base Cut(scissors)

Final Assembly(tape)

Base Weld(stapler)

Quality Control

Customer

Roof Base Form

Tools: Gantt Chart

Gantt charts show the time at which different activities are performed, as well as the sequence of activities

Res

ourc

es

1

2

3

4

time

activities

Example of a two-stage production line

A B

5 min 2 min

Gantt Chart

A A A A

B B B B

5 10 15 20

7 12 17 22

Example of a two-stage production line

A1

B

2 minA2

5 min

5 min

Gantt Chart

A1 A1 A1 A1

B

5 10 15 20

7 12 17 22

A2A2A2A2

5 12 17 22

B

9

B B

14

B B

19

B B

24

Theoretical Capacity

Theoretical capacity: The capacity (throughput rate) of a process under ideal conditions (units / time)

Effective capacity: The capacity that one expects of a process under normal working conditions (units/time)

Effective capacity < Theoretical capacity

Effective Capacity (scheduled availability)

Effective capacity depends on the following– Number of shifts– Product variety– Maintenance – Idleness

Realized Capacity (net availability)

Actual production or realized throughput rate– Usually lower than effective capacity.

• Machine and equipment failures

• Quality problems

• Workforce losses

• Other uncertainties

Operational Measure: CapacityDrivers: Resource Loads

(Theoretical) Capacity of a Resource

Bottleneck Resource

(Theoretical) Capacity of the Process

Capacity Utilization of a Resource/Process = Realized throughput [units/hr]

Theoretical capacity [units/hr]

X-ray revisited

32

1

4 765

11

109

start end

25%

75%7

20 6

5 3

6 12 2

20

3 7

transport

support

Value added

decisionMeasured actual flow time: 154 minutes

8

X-Ray revisitedResource Pool

Res. Unit Load

Load Batch

Theoretical Capacity of Res. unit

No of units in pool

Theoretical capacity of pool

Messenger 20+20 min/patient

1 60/40=1.5 patients/hr

6 1.5(6)=9 Patient/hr

Receptionist 5 1 60/5=12 1 12

X-ray technician

6+7.5+2.5 1 60/16=3.75 4 15

X-ray lab 6+0.25(6)=7.5

1 60/7.5=8 2 16

Darkroom technician

12+0.25(12)=15

1 60/15=4 3 12

Darkroom 12+0.25(12)=15

1 60/15=4 2 8

Changing room

3+3 1 60/6=10 2 20

Utilizations given an observed throughput of 5.5 patients/hr

Resource pool Theoretical capacity

Patients/hr

Capacity utilization

Messenger 9 61.11

Receptionist 12 45.83

X-ray technician 15 36.67

X-ray lab 16 34.38

Darkroom technician 12 45.83

Darkroom 8 68.75

Changing room 20 27.50

A Recipe for Capacity Measurements

Resource Unit Load Resource Capacity Process Resource

(time/job) Unit Capacity # of units Total Capacity Utilization*

* assuming system is processing at full capacity

Effect of Product Mix- Example

Resource pool

Unit Load (Physician)

Unit Load (Hospital)

Unit Load (60%-40% mix)

Mailroom clerk

0.6 1.0 0.76

Data-entry clerk

4.2 5.2 4.60

Claims processor

6.6 7.5 6.96

Claims supervisor

2.2 3.2 2.60

Theoretical capacity for hospital claims

Resource Sch. availability

Unit Load min/claim

Th. Capacity resource

Number in pool

Th. Capacity pool

Mailroom clerk

450 1.0 450/1=450 1 450

Data entry clerk

450 5.2 450/5.2=86.5 8 692

Claims processor

360 7.5 360/7.5=48 12 576

Claims supervisor

240 3.2 240/3.2=75 5 375

Theoretical capacity for 60%-40% mix

Resource Sch. availability

Unit Load min/claim

Th. Capacity resource

Number in pool

Th. Capacity pool

Mailroom clerk

450 0.76 592 1 592

Data entry clerk

450 4.60 98 8 784

Claims processor

360 6.96 51.7 12 621

Claims supervisor

240 2.60 92 5 460

In summary

Throughput Process Capacity Effective Capacity Theoretical Capacity

Levers for Increasing Process Capacity

Decrease the work content of bottleneck activities– work smarter– work faster– do it right the first time– change product mix

Move work content from bottlenecks to non-bottlenecks– to non-critical resource or to third party

Increase Net Availability– work longer– increase scale (invest)– increase size of load batches– eliminate availability waste

Announcements

Read and be prepared to analyze Kristen’s Cookie for next class (Mon 17/10)

Second Assignment: Read the Universal Pulp and Paper case-due next Wednesday 19/10! – Draw a process flowchart– Find the bottleneck for this process. Show all analysis

in detail. – To produce the projected 3.68 million tons per year of

newsprint, where should an investment in capacity occur?

– Do you have any further recommendations for management?