Office of the State CIO

Office of the State CIO

IT Capital Plan

IT Capital Plan

Training Agenda

New IT Capital Plan process

How the IT Capital Plan works

How to develop the IT Capital Plan

Submitting your IT Capital Plan to the OCIO and Finance

Reference Information

IT Capital Plan Background

Office of the State Chief Information Officer

Role of the CIO

Strategic focus

Statewide vision

Approve IT projects

Suspend, terminate, reinstate

May 15, 2008 OCIO Report to the Legislature

Five year plans:

Enterprise Architecture

IT Project Management

Implementing Large IT Projects

Leveraging State IT Resources to Enhance Services and Decision-making

May 15, 2008 OCIO Report to the Legislature (continued)

Developing and Retaining IT Skills

Securing IT Assets

Integrated IT Governance

IT Capital Planning Process

New IT Capital Plan process

Main features

Integrated business and IT planning process

Strategic focus for state IT

Statewide IT planning process

Five Year IT Capital Plan

Longer planning view

Multi-year approach

1

2

3

4

5

Five Year IT Capital Plan

Link

IT investments to state priorities and business goals

Align

IT investments with Enterprise Architecture standards

Align IT to Business

Align IT to Business

Five Year IT Capital Plan

Facilitate

Conceptual approval process

Collaborative process for IT project proposals

Multiple levels

Departments

Agencies

OCIO, Finance

Conceptual agreement

Approval to move forward with FSR

How the IT Capital Plan works

Agencies and Departments identify IT project proposals

Agency and Department IT plans will be the basis for statewide IT Capital Plan

Supported by Governor's Budget

Updated annually, as needed

IT Capital Plan will evolve over time

For the first year (Year 1)

Combine:

Current IT project approval process

New IT Capital Plan process

More information required in Year 2

Infrastructure

How funds are spent

Non-reportable projects

Used for future planning efforts

New approachPREVIOUS IT PROJECT APPROVAL PROCESS PREVIOUS IT PROJECT APPROVAL PROCESS

IT CAPITAL PLAN PROCESS

IT CAPITAL PLAN PROCESS

•Single year focus •Single year focus •Starts with FSR•Starts with FSR

•Department & Agency focus•Department & Agency focus

•Five-year plan •Five-year plan

•Starts with project proposal•Conceptual approval before FSR

•Starts with project proposal•Conceptual approval before FSR

•Enterprise view of technology and business •Enterprise view of technology and business

•Statewide Five Year IT Capital Plan •Statewide Five Year IT Capital Plan

•Hard copy submittal •Hard copy submittal

•Electronic submittal •Electronic submittal

•Separate project efforts•Separate project efforts

Two processes

One for Agencies and Constituent-Departments

One for non-affiliated agencies and departments

Process for Agencies and Constituent Departments

Agencies coordinate IT Capital Plan preparation

Constituent Departments identify IT project proposals

Agency and Constituent-Departments

Consolidated, enterprise-wide view

Eliminate project overlap and duplication

Process for Agencies and Constituent Departments

Agencies select and prioritize IT project proposals

Look for initiatives that cross agencies and have statewide implications

Agencies submit Agency IT Capital Plan to the OCIO and Finance

OCIO

Finance

OCIO

Finance

Agency selects & prioritizes IT project proposals.

Agency prepares Agency IT Capital Plan & submits to OCIO and Finance

Agency selects & prioritizes IT project proposals.

Agency prepares Agency IT Capital Plan & submits to OCIO and Finance

Process for Agencies

Department prepares IT Capital Plan & submits it to Agency

Department prepares IT Capital Plan & submits it to Agency

Establish internal due dateEstablish internal due date Due: 10/1/08Due: 10/1/08

Process for non-affiliated Departments

Identify IT project proposals

Consolidated, enterprise-wide view

Within your department and in line with other state efforts

Departments select and prioritize IT project proposals

Non-affiliated Departments submit Department IT Capital Plan to the OCIO and Finance

OCIO

Finance

OCIO

Finance

Department selects & prioritizes IT project proposals.

Department prepares IT Capital Plan & submits to OCIO and Finance

Department selects & prioritizes IT project proposals.

Department prepares IT Capital Plan & submits to OCIO and Finance

Process for Departments

Internal due dateInternal due date Due: 10/1/08Due: 10/1/08

How to develop the IT Capital Plan

Align IT planning with business

Develop business-based IT project proposals

Step 1:

Review:

Organization's strategic plan

IT strategic plan

Enterprise Architecture

Identify IT investments that best support business goals and objectives

Step 2:

Complete the Agency and Department IT Capital Plans

Step 3:

Submit Agency and Department IT Capital Plans to the OCIO and Finance

Due: October 1, 2008

List of Constituent Departments

Agency's coordination efforts for:

Strategic Planning

Enterprise Architecture

Information Security

Workforce Development, Workforce Planning and Succession Planning

Project Management, Portfolio Management and IT Governance

Agency Plan package

Agency plan package

Summary of Agency-approved proposed IT projects from their constituent-departments

Agencies only send forward those IT project proposals that they have approved

Business-driven criteria

Department Plan package

Organization’s business goals and objectives

IT infrastructure

Projects

Existing

Proposed

Project detail

Proposed IT projects - detail

Priority ranking

FSR submission date

Estimated cost and funding

For SPRs submitted in July:

Include proposed costs and last approved project costs

Proposed IT projects - detail

Project start date

Duration

Existing infrastructure?

Relation to another proposal or existing project

Consequences of not doing

Appendices: Enterprise Architecture

Information Security

Workforce Development, Workforce Planning and Succession Planning

Project Management, Portfolio Management and IT Governance

Department Plan package

Submitting your IT Capital Plan to the OCIO and Finance

Submittal Package for Agency and Constituent Departments:

Agency Executive Approval Transmittal

Agency IT Capital Plan Questionnaire

Attachments for each Constituent Department

Electronic submittal

Submittal Package for Non-affiliated Departments:

Executive Approval Transmittal

IT Capital Plan Questionnaire

Appendices A through D

Electronic submittal

Submitting your IT Capital Plan to the OCIO and Finance

Due to the OCIO and Finance by October 1, 2008

Collaborative process

Partnership with OCIO

www.cio.ca.gov for more information

Management Memo 08-07

IT Capital Plan (SIMM Section 57)

May 15, 2008 Supplemental Report to the Legislature

OCIO staff assignments

IT Capital Plan training materials