UGA Identity Management and SSN Removal Update Presented for ITMF February 3, 2011 Office of the CIO EITS The University of Georgia
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UGA Identity Management and SSN Removal Update
Presented for ITMFFebruary 3, 2011
Office of the CIOEITSThe University of Georgia
2
EMT Initiative Approval
Phase 1: Identity Repository and Infrastructure Unique Identifier (UGAID) Translation Tools
Phase 2 EMT Priorities: SSN Removal/Mitigation in Distributed
Systems—estimated Dec 2011 SSN Removal/Mitigation in CORE/Enterprise
and Mainframe Systems—estimated Dec 2012
12 Total Slides
12 Total Slides 3
Planned Parallel Path Approach
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN JUL DEC JAN JUL DEC JAN JUL DEC JAN
2009
7/31/09(Estimated)
IdM Infrastructure and Process IdM Infrastructure and Process
SSN Replacement (timeline to be determined by scope)
SSN Replacement (timeline to be determined by scope)
SSN PHASE I
SSN Replacement Analysis & Planning
SSN Replacement Analysis & Planning
Single, consolidated view
of ALL Identities
Ongoing SSN Replacement Efforts Ongoing SSN Replacement Efforts
Current Efforts
IMS to DB2/SSN Removal (convert IMS database to DB2 and remove SSN from core administrative systems)
IMS to DB2/SSN Removal (convert IMS database to DB2 and remove SSN from core administrative systems)IMS/SSN
SSN PHASE II
SSN Replaced in Initial Systems
Initial systems for SSN Replacement
chosen
Discovery Complete
Implementation End
7/31/09(Estimated)
6/30/10(Estimated)
12/31/09 12/31/12
2010 2011 2012
SSN Replacement (timeline to be determined by scope)
SSN Replacement (timeline to be determined by scope)
SSN Replaced in Remaining
Systems
2013
12/31/11(Estimated)
DOAS Contract Negotiations DOAS Contract Negotiations
Reported SSN Removal
Original Total 12.6 M Removed 5.5 M
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
11,000,000
12,000,000
Jul-0
5
Oct-0
5
Dec-0
5
Feb-
06
Apr-0
6
Jun-
06
Aug-0
6
Oct-0
6
Dec-0
6
Feb-
07
May
-07
Jul-0
7
Sep-
07
Nov-0
7
Jan-
08
Mar
-08
May
-08
Jul-0
8
Sep-
08
Nov-0
80
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
Actuals
Goal
SSN
Record
s
12 Total Slides 4
12 Total Slides 5
Noted Accomplishments
Unit SSNs Removed
Unit SSNs Remove
d
Parking Services 1,896,980 Student Affairs 35,000
Libraries 1,169,771 BigCard 35,000
EITS 1,034,315 Printing 10,000
UGA Card Services 1,000,040 Food Services 7,200
Arts & Sciences 266,999 Golf Course 3,000
Admissions 220,000 Political Science 1,500
Graduate School 73,000 Admin Services 1,100
School of Law 48,887 Regents Center 400
12 Total Slides 6
Major Challenges
1. DOAS Procurement Delays -- IMS/DB2 Conversion RFP
2. Complexity of CORE/Distributed Processes and Systems
3. Distributed Units Require Intensive EITS Assistance
4. Data Discrepancies5. Resources/Priority Conflicts
If identified challenges are not addressed, original timelines are likely to change
7
Complexity and Lack of Integration of CORE Administrative Systems
Student System Diagram
12 Total Slides
12 Total Slides 8
Challenges with SSN Removal from the CORE/Enterprise and Mainframe
Lengthy DOAS procurement process
Complexity 3+ million lines of code 14,000 programs 5381 tables and views 348 major databases
Existing/potential institutional priorities requiring IDM resources e.g., ADDM projects, SACS, next generation
administrative systems, new email system
12 Total Slides 9
Challenges with SSN Removal for Distributed Systems
Lack of resources in distributed units
Interdependent on CORE systems
EITS resources are needed for all projects
Data Discrepancies between Student, HR and BigCard Systems
UGAID Assignment for Professional Schools not available at application
Some unit technical staff unwilling to move forward or causing delays because of disagreement with technical aspects of the approach
12 Total Slides 10
Remaining SSNs in Distributed Systems
In Process 225,955 Ready to
Execute 774,520
Potential Barriers 2,587,941
Known Barriers 1,759,060
Required to Keep 1,802,772
Secure in “Fort Knox”
11
Data Discrepancies: Existed before IDM Tools
Types of data discrepancies Historical New
▪ Some business/system processes continue to propagate discrepancies
IDM has identified discrepancies/duplicates Initial number ~100,000
▪ Both historical and active ▪ Identified by IDM
Reduced to 21,382▪ Estimated 1,000 – 2,000 discrepancies in active
records12 Total Slides
12 Total Slides 12
Suggested Next Steps
Academic and Administrative unit heads confirm targets Confirm or re-specify the dates their units have
previously set for the elimination of SSNs in their units
Accountability for progress Require progress reports from unit heads on quarterly
basis
Complete process mapping and data error identification
Continued…
12 Total Slides 13
Suggested Next Steps
Move forward without waiting for “perfection”
▪ Units should move forward without 100% discrepancies resolved
▪ Implement data discrepancy controls▪ Units that are reliant on SSNs from Core Systems
should assess using IDM tools prior to the IMS/DB2 conversion
Resources/Priorities If additional resources are not available, then
support is needed for changes in priorities due to resource reallocations required for IDM priorities
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