November 6,2019 · 11/11/2019  · 2.4 This is related directly to CLASS and can affect your program assessment. 3. CLASS Observations: The 20-21 observations are in the process of

November 6, 2019

Sponsored by the Early Learning Coalition of Northwest Florida and the State of Florida, Office of Early Learning

Provider netWORK Meeting Schedule 2019-20

December Board Meeting

This month's Board of Directors Meeting will be on December 11, 2019 at 11:00 AM.

This meeting will be held at our Panama City office.

If you would like to attend but cannot do so in person, you can call in at:

(646) 558-8656 using meeting ID number 365 921 3194.

Community Information

Mark Your Calendars!

Please encourage your teachers and their families to attend this event!

There will be $10,000 worth of cash and prizes up for grabs as a way to say thank you for the tireless work you have all been doing to help our children recover.

Visit the Event Brite page at the bottom of the flier to get tickets today!

Monthly Teacher Spotlight - Kasey King

Kid's World of Chipley is proud to nominate Kasey King for "Teacher of the Month". Kasey is 25 years old and has been employed with Kid's World almost 6 years. She started as a teacher's aide and quickly attained her CDA and became a lead teacher. She then went on the TEACH Scholarship Program and received her A.A. degree and will be graduating with her Bachelor's degree in May 2020. Since coming to Kid's World Kasey has married and become a mother to her now 2 year old son. Two years ago, Kasey (while pregnant) was diagnosed with Thyroid Cancer and continues to battle this dreaded disease. But, because of Kasey's strong commitment to her career and the children she works with she has prevailed and provides the 11 children in her class with a warm, loving, and safe environment that encourages growth and development to the highest level she can! Kid's World could not be any prouder of this young woman and the role model she has become to all her co-workers!

Save the Children Training

The last day for workshops is November 30th! If you are interested in hosting a workshop use the link or QR code below. If you or someone from your team would like to attend a previously scheduled workshop, please email the Redline.

Fliers describing the workshops have been shared in the Blast and can be found in the Blast archive on our website. (http://www.elcnwf.org/providers/wednesday-blasts/)

https://www.surveymonkey.com/r/STCWorkshops

VPK Information

VPK Enrollments as of October 29, 2019

Age Bay Calhoun Franklin Gulf Holmes Jackson Washington Grand Total

School Based 567 22 40 23 80 175 106 1,013

Non-School Based 363 18 21 42 47 91 27 609

930 40 61 65 127 266 133 1,622

SR Information

Contract CornerJust a reminder that there are 2 paid/designated Holidays in the Month of November.Those dates are: Monday, November 11, 2019 (Veteran’s Day) Thursday, November 28, 2019 (Thanksgiving Day)

The Coalition Board voted on 8 designated Holidays and 2 floating holidays this year that the Provider could determine.

If you would like to view the Holidays for your program, please refer to the School Readiness Provider Contract, Exhibit 6 for the Holiday Schedule.

If you choose not to close on Monday, November 11, 2019 (Veteran’s Day) please let the Coalition know so that coding can be fixed in the OEL system.

QUALITY SERVICES

Child Screening Requirements (ASQs)

• Current Process• Coalition initially contacts the parent to complete ASQ online• Follow up with the provider if not able to have parents complete ASQ

online within 15 days• Provider then has 30 days to complete ASQ online• Coalition tracks the status of the ASQ completion and results

Child Screening Requirements (ASQs)

Child Screening Requirements (ASQs)

• Current process needs to be revised based on the new SR Provider Contract

• Coalition will convene a focus group with providers to collaborate on the revised process

• Information and a draft process will be shared at the next Provider netWORK meeting

Making the Most of Child Interactions (MMCI)

• The Coalition will be offering four (4) cohorts of MMCI trainings starting in December in Panama City and Marianna.

• Sign-up for Cohorts will be in next week's Coalition's Blast with a link to sign-up genius for you to register your staff.

• Remember these trainings are 2-hour trainings for 12 weeks.

• Each participant must attend all trainings to receive a certificate of completion.

Program Assessments (CLASS Observations)

• CLASS observations are in the process of being completed for the contract year 2020-2021. Your annual CLASS observation date is dependent on the date your CLASS observation was completed in the 2018-2019 contract year.

2019-2020 *2020-2021 *2021-2022Minimum to Contract 2.51 3.50 4.00Quality Improvement Plan 3.00 4.00 **4.00Biennial Exemption 5.00 5.00 5.00

* Proposed in Draft Rule **< 12 months = contract termination

CLASS 101

• To assist Providers for their CLASS observations, the Coalition is offering a basic overview of CLASS-"CLASS 101".

• CLASS 101:November 21, 2019 6:15pm to 8:15pm Chipley ELCNovember 21, 2019 6:15pm to 8:15pm Marianna ELC

• CLASS 101 will start in Bay county in January 2020

Service Numbers

SR Enrollments as of October 29, 2019Age Bay Calhoun Franklin Gulf Holmes Jackson Washington Grand Total

Infant 59 3 - 1 9 24 11 107

Ones 131 4 2 2 12 60 33 244

Twos 188 8 7 5 24 85 38 355

Threes 164 13 2 8 22 98 33 340

Fours 152 11 4 7 26 74 34 308

Fives 27 0 - 5 2 16 7 57

School Age 202 24 6 2 35 110 59 438

Special Needs - - - - - - - 0

923 63 21 30 130 467 215 1,849

SR Wait List as of October 29, 2019Age Bay Calhoun Franklin Gulf Holmes Jackson Washington Grand Total

Infant 55 4 0 3 6 18 10 95

Ones 68 4 1 1 5 23 14 116

Twos 51 2 3 2 3 21 9 90

Threes 39 4 1 5 1 15 6 75

Fours 34 2 1 4 - 17 4 63

Fives 29 4 2 2 2 7 6 53

School Age 181 9 2 5 15 63 19 300

457 29 10 22 32 164 68 792

Wait List Placements

• Beginning September 5th, the Coalition began sending funding notifications to families on the wait list using Save the Children funding under the billing group LOCAL-LOC

• 83 funding notifications were sent between 9/2/19 and 10/2/19 and 28 children were placed

• On October 23rd, another 52 funding notifications were sent to families on the wait list using School Readiness funding under billing group BG8-ECON

• Between these two funding notifications, 36 children have been placed

Eligibility Caseload Model

• With the progress made with the SR true up process, the Coalition has gone back to the normal eligibility caseload assignments

• If a provider has a question about a parent/guardian's SR or VPK eligibility or enrollment, they can contact their Coalition Family Support Specialist by calling (850) 747-5400 and their extension or email them at [email protected] Specialist Assigned ExtensionA-D Ramona Riley 205E-K Hilda Brumfield 121L-P April Carpenter 202Q-V Glenda Melvin 116Wa-Wh Jennifer Kent 115Wi-Z Angela Lewis 203

Reimbursement Information

SR Reconciliation

Questions and Adjourn

ELCNWF Provider NetWORK Webinar 11/6/2019

1. Quality Services: 1. ASQs

1.1 The current process is that a family will initially be contacted to complete the ASQ online. If we are unable to get the family to complete the ASQ, we will reach out to the provider. Providers have 30 days from the date of the request to complete the screening.

1.2 Reminder, screening completions are monitored in the SR contract. 1.3 We are adjusting the current ASQ process, and we hold a focus group

with identified providers. The meeting will be Tuesday, November 12 at 12:00 PM. It will be in the Panama City Office, and you will be able to call in if you can't make it. Invites will go out by tomorrow afternoon. If you would like to participate but don’t get an invite, send a redline.

1.4 Questions: • Where do we get the ASQ forms? You will be sent a link and you can

complete the ASQ online. If you need paper copies, let us know so we can get those to you.

• If you need us to do an ASQ will you notify us? Yes, we are currently notifying providers by email.

2. MMCI 2.1 The coalition will offer cohorts starting in December. 2.2 Signups will be in next week’s Blast. Please remind the teachers that

this is a commitment of 2 hours per session, for 12 weeks. They must attend all trainings to receive the certificates of completion.

2.3 Remember that if you have any new teachers that have not had this training, it would be a good idea to get them signed up for this training.

2.4 This is related directly to CLASS and can affect your program assessment.

3. CLASS Observations: The 20-21 observations are in the process of being completed.

3.1 The state is proposing (through rule) changes to the thresholds for contracting. (see power point)

3.2 Questions: Is there a focus group to address this with the state? Because the rule is

under promulgation right now, the “focus group” at the state level, is the rule hearings. You can find the hearing schedule on OEL’s website. The Coalition does not have any plans to have a focus group to discuss proposed changes. Once the rule is adopted, we can have discussion to address supporting providers with the rule.

Can you repeat the requirement for a biennial assessment? Currently, if you score a 5.00 or higher, you will only be assessed every 2 years.

Are these rules for SR contracts? Yes, these are for SR contracts.

ELCNWF Provider NetWORK Webinar 11/6/2019

4. CLASS 101: CLASS 101 is available. There are sessions currently scheduled in Chipley and Marianna this month. Bay county sessions will be scheduled in January. Send a redline with any questions you have.