March 22, 2006URISA presentation your parcel has been delivered… …and it’s waiting for you at the City of Kitchener presented by: Jeff Ham Dianne Adams.

March 22, 2006 URISA presentation

your parcel has been delivered…

…and it’s waiting for you at the City of Kitchener

presented by: Jeff HamDianne AdamsYogesh Shah

Property and Ownership Information Agenda:

• Focus of Presentation:– Provide an overview and demonstrate cross

departmental processes and the maintenance

tools in place at the City of Kitchener • Organizational Context – Jeff Ham • Overview Work Flows – Dianne Adams• Application Demo – Yogesh Shah

About Kitchener GIS:• Geographic Area: 135 sq. km.• City Population 190,000• 63,500/55,000 Parcels• 1100 New parcels/year growth • 925 km’s of street networks• 93,000 Address points• 12 cm Ortho updated every 3 years• 8.5 FTE with corporate GIS Section• Supports a combination of Desktop, Intranet

and Internet GIS• 400+ Enterprise GIS Users• ESRI ArcGIS, ArcSDE & ArcIMS, Arc Pad • Orion “OnPoint” Web GIS Environment

Organizational Context:MAYOR & COUNCIL

CAO

Development & Technical Services

Corporate Services

Community Services

Financial Services

•Communications/Marketing

•Human Resources

•Economic Development

•Strategic Initiatives

•Administration

•Performance Measurement/Internal Audit

Information Technology

GIS & DBA

Centralized GIS:•Data Creation•Data Acquisition•Data maintenance of spatial layers, attributes, and meta data•Publish maps internally and externally

Director

Business Systems and

Services

Database Administration

and GIS•Manager

Information Technology

•Supervisor GIS

•2 GIS Technologist

•GIS Application Specialist

•3 GIS Technicians

•GIS Assistant

•Lead DBA(IIMS)

•DBA (Amanda)

•DBA (PeopleSoft)

•DBA (CIS)

Client Services

Office Services

Overview of Property and Ownership Systems

• GIS/DBA mapped and developed cross-departmental processes

• GIS developed application to support maintenance of parcel fabric

• Together, staff across many departments have adopted an integrated approach that ensures an accurate, complete and near real-time representation of the City's parcel fabric is always available through the Enterprise GIS.

Property and Ownership Information Flow:

FS-Revenue:•populates a-roll number

•Address

•Mailing Address

•Legal Description

•New Customers (Tax, Gas, Water)

•Changes to Customer info

•In CIS

DTS-Planning:•Enters all new properties

•Address

•Legal Description

•Property Type

•Property Unit ID generated

AMANDACorporate DB (SDE)

CIS

Infrastructure Management

System

CS-GIS & DBA:•Positions parcel spatially

•Parcel ID Generated

•Manually links address/roll/Unit ID if automated process fails

4 4

1 1

Property Maintenance Workflow - History:

• Land Parcel base is Teranet’s and was purchased by the Region of Waterloo on behalf of cities in 1998

• Kitchener decided to maintain own parcel fabric – no maintenance agreement with Teranet was signed

• Maintenance process now starts at In-Circulation planning stage and includes a number of other maintenance processes

Property Maintenance Workflow:

In-Circulation Plans Draft Approved Plans

Kitchener_Plans

SDE.Plan_Land Boundary

SDE.Plan_Subdivision_Staging

SDE.Land_Parcel_Pending

SDE.Property_Unit_Location

In-Circulation Ends HereSDE.Street_Master

(New Street Name)SDE.Roadsegment

SDE.ROW_turning_circle, SDE.Park

SDE. ROW_Double_Line_Street, SDE.Trail

Fire Run Cards

Fire

Training

Maps

Add linework and text to

SDE.Doubleline.dgn

SDE.Roadsegment.dgn

Fire_ROW_Doubleline_text.dgn

Update Streetindex.xls

1. Add Plan to Kitchener Plans

2. Add Plan Boundaries

3. Create Pending Parcels and add in pending Property Unit

4. Update Road Layers

5. Update Other Layers

6. Update Annotation Layers

7. Print Standard Products

Property Maintenance Workflow:

In-Circulation plans

Draft Approved plan

Property Maintenance Workflow:

Property Maintenance Workflow:Building Survey

Property Maintenance Workflow:Site Plan

Property Maintenance Workflow:

1. Enter Plan into

Kitchener Plans

2. Create Plan

Boundary in SDE

Boundary Layers

3. Delete Pending

Parcels

4. Create

or Modify Parcels

*Need paperwork (PLC or Consent)

before adding Reference Plan

into Land Parcel

SDE.Plan_Land BoundarySDE.Plan_Reference

_Boundary

SDE.EasementSDE.Plan Subdivision_Staging

(Only if Stages exist)

SDE.Plan_Parcel_Pending

SDE.Land_Parcel

Part 1

Kitchener_Plans

Reference Plans

(Consents,

Deed Endorsements,

Severances, Part Lot Control

and Road Widenings)

Registered Plans Condo Plans

Daily

(2-3 Times)

Add Property Units

Weekly

(Mondays)

Integrity Reports

Property Maintenance Workflow:

5, Add or Verify

Addresses

7 Update Proposed

Parks, Trails and

add Control

Monuments

SDE.Benchmark

Roadsegment.dgn

SDE.ROW_Double_Line_Street

SDE.Property_Unit_Location

Part 2

Stage 3: Subdivision, Condo and Reference Plan

Maintenance

6. Change Proposed

Roads to Active

SDE.Trailsegment

_CommunitySDE.Park SDE.Driveways

Print Benchmark Sheets

Print Canada Post Maps

Fire_ROW_DoubleLine_Text.dgn Doubleline.dgn

Property Maintenance Workflow:

Applications

• Land Parcel maintenance

• Property Unit / Address / Roll Number placement

• Street Network maintenance

Land Parcel Maintenance

Property Units/Address/Roll No

Street Network

???-Questions

Thank You