John Septimus Roe Anglican Community School Parents and ... · John Septimus Roe Anglican Community School Parents and Friends Association Inc ... Michelle Beor, Carolyn Rowcliffe,

John Septimus Roe Anglican Community School Parents and Friends Association Inc

“Committed to strengthening our school community”

Annual General Meeting MINUTES

Monday 20th May 2019 7.30PM

BB Library

Opening Prayer Father, we ask that you guide us as parents and friends of this School as we seek to support all that is best in its life, now and in the future,

Grant that we together, with all who are involved in the education of our children, pass on Christian standards and values of life that seek to affirm all that we do.

We ask this in the name of Jesus Christ our Lord AMEN

1. Welcome and Apologies Chair

1.1 Attendees: Paul Izzett, Kathy McGlew, Paula Humphreys, Michelle

Beor, Carolyn Rowcliffe, Dee Faulkner, Janine McGrath, Nicole

Kennett, Peter Hele, Heather Luck, Leah Allen, Lucy Bean, Chris

Bowden, Tali Mayall, Linda Peet, Michelle Jansze

1.2 Apologies: Rachael Newton, Athena Rasmovski

2. 2.1 Minutes of AGM Meeting held 19 March 2018 Chair

Approval of the 2018 AGM minutes motioned by Dee Faulkner, seconded

by Paula Humphreys.

3. Correspondence Secretary/Treasurer

3.1 Correspondence In – None

3.2 Correspondence Out – None

4. Reports

4.1 President –

Another busy year has passed us by with new initiatives being put into

place by the P&F Committee as a result of committee ideas and resultant

hard work.

The P&F continued with the traditional activities, supplying coffee at

sporting events, and the usual Mothers/Father’s Day breakfasts and

Grandparents Day afternoon tea. The committee continued to subsidies

outside events as well.

The evening at Scitech was well attended and all who went were treated

to an unexpected fire drill as well, a Movie night at Event Cinemas was a

great susses with 4 cinemas being filled by JSR families whilst the outdoor

movie night at Beechboro campus son a balmy February evening was a

great start to the school year.

The P&F continued to support the Twilight Fair, again raising over $1000.00

from the sale of second-hand books, kindly donated by our school

community. Donations to the school for Children’s Ministries, Sunscreen

and volunteer support for sausage cooking at Founders Day and the

annual Christmas Card delivery from Santa continued as well.

Whilst these short two paragraphs summarise the support and events

offered to the school community by the P&F, it does not convey the hours

of commitment that goes on behind the scenes to make these events

successful. The dedication by the volunteer committee extends to the

planning, purchasing of items, set up and execution of the event, not to

mention the hours of discussion we have on the best way to make the

Michelle Beor

event fun and successful for the families involved. I cannot extend my

thanks far and wide enough to cover the school staff and committee

members who make all of the events a reality. My heartfelt and sincere

thanks to all, the P&F co9mmittee is not possible without each and every

one of you.

As a committee we are also trying to work smarter and think of new ways

of delivering meaningful activities which benefit the whole of school

community. As a result of some brainstorming the P&F committee met

with Mrs Carleen Edwards and Chef Paul Dean to determine if the

Hospitality students could assist with P&F events. As a result of this meeting

the Hospitality students will be providing the food, service and set up at

the Mothers Day and Fathers Day breakfast, the Grandparents Afternoon

Tea and the Year 6 Celebratory assembly. This will give our students an

extra opportunity to gain skills required to meet the course objectives, to

showcase to families/friends and wider school community what they can

do and have achieved as part of their studies whilst the monetary cost of

the event will be borne by the P&F.

In similar initiative the P&F has purchased a portable coffee machine so

that the Hospitality students can work on their Barista skills at our sporting

events and this will eventually replace the traditional coffee van.

A further item requiring the time of the P&F executive committee has

been the need to update the P&F constitution to meet changing

requirements of the Incorporations Act. This has been a long process

requiring considerable consultation amongst the committee and with the

Principal and Chair of School Council. For those that are interested the

amended P&F Constitution can be found in its usual location on the

schools website.

Finally it is time for me to say goodbye as President of the P&F Committee

and to wish my successor as much fun as I have had in the role, the best

of luck and assurance of my support if required. I would like to thank the

JSR Community for its continued support of the P&F, School staff for their

knowledge, patience and support with my unending questions and

requests of them over the past five years, to the Maintenance staff for

their many hours of setting up and dismantling events, the our Principal

and Executive team for their skills, enthusiasm, support and guidance and

most importantly to the wonderful committee members without whom

none of the above is possible.

4.2 Treasurer – Treasurers’ annual statement of accounts and auditors

report are in the Appendix. Accounts were audited with no issues raised

by the Auditor.

Carolyn Rowcliffe

4.3 Principals – The Principals full report is contained within the appendix.

Advice from the Dept of Mines is that this AGM can go ahead, because

the paperwork to disband the association has been lodged with the

department and the distribution of funds is in progress.

A gift was given to the outgoing President Michelle Beor from the school.

Jason Bartell

5. General Business Chair

5.1 Nomination for Council Positions

Moved by consensus – the treasurer position is to have a 1 year term, the

President is required to be 2 years.

Carolyn Rowcliffe was nominated for the position of Treasurer, the

nomination was approved by commitee.

Dee Faulkner was nominated for the position of Publicist, the nomination

was approved by commitee.

Paul Izzett was nominated for the position of Secretary, the nomination

was approved by commitee.

Other nominating Committee members:

1. Tali Mayall

2. Michelle Jansze

3. Athena Razmovski

4. Paula Humphreys

5. Peter Hele

6. Leah Allen

7. Heather Luck

8. Nicole Kennett

9. Janine McGrath

10. Linda Peet

11. Rachel Newton

12. Lucy Bean

13. Michelle Beor

No nomination for President was received. President to be co-opted from

existing committee following the AGM.

5.2 P & F Levy – historically the levy has been $90. The levy has been $90

for a number of years. Moved by consensus to remain at $90.

5.3 Signatories to the P&F Account are P&F President, Treasurer and

Secretary and 2 School representatives (being Business Manager &

Principal &/or their representatives) – with 2 signatories required.

Payments under $1000 can be signed and approved by 2 P&F Committee

Members. Payments over $1000 require 1 P&F Signatory and 1 School

Signatory to sign and authorise.

5.4 Confirm Future P&F Meetings – confirmed we will keep the meetings

on the same schedule as previously stated.

6. Next AGM meeting

Monday 16 March, 2020

MB Library 7.30pm

Closing Prayer: The Grace of Our Lord Jesus Christ, The Love of God and the fellowship of the Holy Spirit be with us all evermore. Amen.