Invite and remind

Invite and Remind

From within the meeting room

• After you start your meeting, you may find that you forgot to invite a stakeholder or someone else who should be in the meeting.

• This guide will show you various methods available to the host for sending invitations or reminders while the meeting is in progress.

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Invite More

• To invite someone after you start your meeting:

 • Select Invite &

Remind on the Quick Start page

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Invite & Remind Dialog Box

• The Invite and Remind dialog box appears

• You can invite someone to the meeting by

• Email: invite by WebEx or your own email.

• Phone: Enter the invitee name and phone number and select Call.

• Text message (SMS): Enter the invitee mobile number and select Send.

• IM: Invite by WebEx or your own IM.

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To send an email invitation

• On the Email tab do one of the following:  

• Enter one or more email addresses and select Send to have WebEx send the invitation emails.

OR• Click the link to send invitations

using your own email program • (MS Outlook or Lotus Notes

only).

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To invite people by phone:

• On the Phone tab, enter the invitee name and phone number.

 • Select Call.

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To invite more people using WebEx IM

• Note: Start your WebEx IM if it is not currently running

 • On the IM tab, select

Invite

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Invite More dialog box:

• The Invite More dialog box Appears

• Type a screen or domain name for the participant

 • Click the Plus button to

add the name to the list of participants.

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To invite more people using another IM

• Select Copy at the bottom of the dialog box, then paste the URL into your own IM and

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To invite by text message

• On the SMS tab, enter the invitee mobile phone number.

 • Select Send.

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To remind someone to join your meeting

• Select the Remind tab. All invitees who are not in the meeting are automatically chosen to receive the reminder.

1) Uncheck the box beside any person you don't want to remind.

2) Select Send Reminder.

• An email reminder is sent to each person selected

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