Incoming Club Presidents Serra International USA Council
Feb 23, 2016
Incoming Club Presidents
Serra InternationalUSA Council
Agenda Serra Today You and Your Club Other Team Members Your Year as Leader Planning
Objectives Clarify Presidents
role/responsibility Emphasize Club Leadership and
Teamwork Use of resources Accomplish the mission and
ministry
Our Mission and VisionUSA Council Vision Statement Our vision is…
To have all people respond to God’s call to their religious vocation
USA Council Mission Statement Our mission is…
to foster and affirm vocations to the priesthood and vowed religious life
The Serra Ministry A small Christian
Community is what we are.
Church Vocation work is what we do.
Serra Today –The Challenge
Pope John Paul II’s Challenge?
Your use of the Serrans time, talent and treasure
You and Your Club Every Team must have a leader
Duties of Club President and Position Description
President Elect Each Club will have a President-
elect Training Continuity Experience
Other Club Officers Part of the Team Accomplish Mission/Goals Use Officer Manuals Participate in Training
Board of Trustees The Clubs Governing Body Approves the Goals and Objectives Membership of the Board include
Officers Trustees Chaplain
Office of District Governor Governor Governor-elect Immediate Past Governor Deputy Governor District Council
Office of District Governor
D eputyDistrict G overnor
D istrictG overnor E lect
Im m ediatePast D istrict G overnor
D istrictN ew sletters
D istrictExtension Team
District/R egionalC onvention Team
PastD istrict G overnor(s)
C lubPresidents
D istrictG overnor E lect
D eputyD istrict G overnor(s)
D istrict C ouncilD istrict G overnor, C hairm an
D istrictG overnor
Office of District GovernorDistrict Governor
Name:
Address: Phone/Fax:
Email:
District Governor Elect
Name:
Address: Phone/Fax:
Email:
Regional Director Name:
Address:
Phone/Fax: Email:
District Council Office of Governor Club Presidents Past District Governors
Serra USA Council Regions
USA Council Structure
USA Council Board
Executive Committee
RegionsDistricts
Serra Clubs
RegionalCoordinators
District Governor
Serra Clubs
Regional DirectorsGroup A
Eastern RegionsRegions 1, 2, 3, 4, 5, 6, 7,14
Regional DirectorsGroup B
Western RegionsRegions 8, 9, 10, 11, 12, 13
PolicyPrograms
Procedures
Vice PresidentsandCommittee Chairs
StandingCommittees
Ad HocCommittees
Episcopal AdvisorExecutive Director
Staff
SERRA USAC Goals Short Term –
Vocation Activities in every parish in your club’s area.
Long Term – Vocation activities in every parish in
USA
USA Council of Serra International Staff Services Income and Expenses $$ Where does the money come
from? Where does the money go? What do we get for our $$ ? The staff and what do these people
do?
Where does the money come from?
2010-11 Fiscal Year Income
All Other Income$25,800.00
Grant Income and Transfers to Unrestricted
Fund$45,818.00
Membership Per Capita Dues and Gift Subscriptions
$427,722.00
Merchandise$41,839.00
Source of Funds USA Council Per Capita Dues Grant Income Merchandise Profit All Other Income
Total Revenue
Source– 2011-12 Annual Report
$387,798 or 62.2%$38,305 or 6.1%$34,413 or 5.5%$162,894 or 26.1%
$623,410
Where did it go? By function
2011-12 Fiscal Year Expenses by Function (Actual)
Membership Committee$153,676.00
Program Committee$4,779.00
Standing Committees$54,685.00
Communications Committee$98,980.00
Vocation Committee$54,685.00
General Adminstration$105,884.00
How It’s Used Membership Communications Programs Vocations Standing Committees Administration Merchandise Costs
$153,676 25.6%$98,980 31.2%$4,779 0.5%$54,685 16.9%$36,503 15.5%$105,884 21.4%$39,370 8.0%
Where did it go? Natural Account
2010-11 Fiscal Year Expenses by Natural Account (Actual)
Personnel Related Costs$273,814.00
Membership Support Services
$13,567.00
Board and Staff Travel$6,299.00
Office Expenses$124,599.00
Committee and National Council Support
$86,046.00All Other$2,875.00
Where It’s Used Personnel Office Expense Support Services Committee/Board Travel All OtherSource – 2010-11 Annual
Report
$258,599 55.4%$140,888 30.2%$3,073 0.7%$60,233 12.9%$3,384 0.7%$250 0.1%
Source of Funds Serra International
USAC contributes over$365,000 Approximately 85% of Serra
International’s dues income
USAC has over 10,000 members Over 65% of Serra International’s total
membership
Dues Structure Serra International - $47.00
Spouses and under 35 - $23.50 Initiation Fees 25% of Full Member or
$11.75 USA Council - $45.00
Spouses and under 35 - $22.50
Additional Support Regional Director Support – $2.00 –
USAC Policy 2.1.3 & 2.1.4 District Governors Support -- $3.00
- USAC Policy 3.1.10 & 3.1.10.1 Regional/District Convention
Support – USAC Policy 3.1.11
Billing Procedure Dues billed twice per year
On or before June 1st. On or before December 1st.
Payable by: July 15th
January 15th.
Invoice and Club Rosters Invoice shows number of Members
– Full, Spouses, and Under 35 Rosters show members names and
addresses and whether they are a spouse
Club Treasurer is to correct invoices and rosters
Need For Additional Income To cover increasing costs Sources
Dues Increase Foundation Other Sources Restricted Funds
Restricted Funds Leadership Fund Bishop Britt Vocation Fund Board Restricted Fund
Fund Raising in Serra Fund Raising is permitted in Serra
SI By Laws – Article XIII Serra International Policy Manual –
passed 2/21/64
Club Income
Dues75.7%
Net Fund Raising18.0%
All Other6.3%
Club Expenses
Dues31.0%
Foundation0.9%
Membership3.7%Vocations
24.8%
Programs12.9%
Communications6.3%
General9.7%
All Other10.6%
Our Dues Dollars $$ USA Council receives $45.00
of the $92.00 per capita dues What direct benefits do the clubs
receive for their dues? What services are provided to the USA
Council and Board? What services are provided to the
regional directors and district governors?
Direct Serra Club Benefits Highly qualified staff to assist Clubs Serran magazine serraUSA magazine Update & Maintenance of Officer manuals Training Opportunities Internet/Web based support
www.serraus.org Toll free calls and faxes
Direct Serra Club Benefits - Continued Club and district membership database Financial support of the National Coalition
for Church Vocations. Labels/address for regional or district
conventions. Liability insurance certificates for club &
vocations activities. Record keeping, governmental reporting.
USA Council Office
E. V. VerbekeExecutive Director
Anne de CourtenayCommunications Coordinator
Peter CunninghamMembership Coordinator
Jan CholkeAdministrative Assistant
+ serraUSA+ The Serra Leader+ Newsletters
+ New Clubs+ Existing Club Support+ Web design+ Membership Applications & Rosters
+ Accounting+ Merchandise+ Purchasing
What do These People Do For the Council? Prepare for Three USAC Board Meetings Support 15 USAC Committees Publish the serraUSA, & Serra Leader
Newsletters Maintain USAC Bylaws, Records & Legal
Records Collect Dues, Pay Bills, Publish Reports Support RD & DG Planning Conferences,
Communication and Administration support
Serra International Councils
Great Britain Spain Italy Philippines Brazil
Mexico Scanspac USA Canada Thailand
Serra International History of Serra International International Board International Convention International Foundation
Serra International
District G overnors District G overnors
Serra Clubs Serra Clubs
Serra Clubs Serra Clubs
National Councils
District Governors District G overnors
Serra Clubs Serra Clubs
Serra Clubs Serra Clubs
T rusteesW here no Council exists
Executive Com m ittee Episcopal Advisor
Staff
Executive Director
Serra International Board
Your year as Team Leader Team Building and Relationships Executive Committee Trustees and Chaplain Committees
Building Teamwork Executive Committee Attend the SLPC Attend the Regional Fall Convention Use the President’s Manual – see
pages 13 and 14 Talk to your peers and District
Governor
Club Meetings Have two Club Meetings each month Use format in Manuals How to address problems…
1. Board of Trustees 2. The District Governor 3. Regional Director 4. USAC Office 888-777-6681
Building RelationshipsExternal to the Club Each club should have a working
relationship with: The Bishop Vocation Directors (both Diocesan and Religious) Other Serra Clubs in the District Diocesan Youth Ministers Knights of Columbus Knights of Peter Claver Campus Ministers Diocesan Council of Catholic Women
Planning The 15 month calendar
A simple planning device.
Sharing Your Planning Experience Was the planning exercise helpful? Has your Club used this Calendar? Suggestions for improvement.
Summary and Review Did we cover our objectives? Questions or concerns?
Evaluation Need to constantly improve Evaluations help us serve the
mission of Serra