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HEALTH, SAFETY & ENVIRONMENT DEPARTMENT
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CONTENTS AND REVISION Chapter No. 0
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ABU DHABI GAS LIQUEFACTION COMPANY LIMITED
HEALTH, SAFETY & ENVIRONMENT MANUAL
HEALTH, SAFETY AND ENVIRONMENT DEPARTMENT
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HEALTH, SAFETY & ENVIRONMENT DEPARTMENT
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CONTENTS AND REVISION Chapter No. 0
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HSE MANUAL TABLE OF CONTENTS
0 CONTENTS AND REVISION
...................................................................................................................
5
0.1 RECORD OF REVISIONS
...................................................................................................................
5 0.2 REVISION REQUEST
.........................................................................................................................
7
1 GUIDE TO THE MANUAL
.......................................................................................................................
9
1.1 INTRODUCTION
................................................................................................................................
9 1.2 USING THE MANUAL
.....................................................................................................................
11 1.3 MAINTENANCE OF THE MANUAL
..............................................................................................
14 1.4 ABBREVIATIONS AND
ACRONYMS............................................................................................
15
2 SAFETY MANAGEMENT
.......................................................................................................................
22
2.1 UNITED ARAB EMIRATES LEGISLATION
..................................................................................
22 2.2 HEALTH SAFETY AND ENVIRONMENT POLICY STATEMENT
.................................................. 2.3
RESPONSIBILITIES
.........................................................................................................................
25 2.4 SAFETY COMMITTEES
...................................................................................................................
31 2.5 MEETINGS
........................................................................................................................................
42 2.6 EMPLOYEE INVOLVEMENT
.........................................................................................................
43 2.7 PLANNED
INSPECTIONS................................................................................................................
44 2.8 QUALITY ASSURANCE
..................................................................................................................
52 2.9 DIVISIONAL STANDING INSTRUCTIONS
...................................................................................
53 2.10 TASK RISK ASSESSMENT
.....................................................................................................................
54 2.11 AREA AUTHORITIES
......................................................................................................................
71 2.12 MANAGEMENT OF CHANGE
........................................................................................................
77
3 GENERAL AND PERSONAL SAFETY
.................................................................................................
83
3.1 SAFETY INDUCTION
......................................................................................................................
83 3.2 VISITORS
..........................................................................................................................................
84 3.3 RESTRICTED AREAS
......................................................................................................................
86 3.4 HAZARDOUS AREAS AND ZONES
...............................................................................................
86 3.5 HOUSEKEEPING
..............................................................................................................................
90 3.6 WASTE MANAGEMENT
.................................................................................................................
91 3.7 PERSONAL SAFETY
........................................................................................................................
95 3.8 SAFETY SIGNS AND BARRIERS
...................................................................................................
96 3.9 PERSONAL PROTECTIVE EQUIPMENT
.....................................................................................
100 3.10 MANUAL HANDLING
...................................................................................................................
111 3.11 HEARING CONSERVATION
.........................................................................................................
118 3.12 EYE SAFETY PROGRAMME
........................................................................................................
123 3.13 VEHICLES AND BICYCLES
..........................................................................................................
125 3.14 HEAT DISORDERS
.........................................................................................................................
129 3.15 SAFE ACCESS AND WORK PLACES
...........................................................................................
133 3.16 OFFICE SAFETY
.............................................................................................................................
137
4 HAZARDOUS SUBSTANCES
...............................................................................................................
145
4.1 INTRODUCTION
............................................................................................................................
145 4.2 HAZARDOUS SUBSTANCE CONTROL
......................................................................................
148 4.3 RESTRICTED MATERIALS
...........................................................................................................
150 4.4 RISK AND CONTROLS
..................................................................................................................
152 4.5 CHEMICAL HANDLING
................................................................................................................
155
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4.6 WORK WITH HARMFUL CONTACTS
.........................................................................................
158 4.7 LABELLING HAZARDOUS SUBSTANCES
................................................................................
166 4.8 COMPRESSED GASES
...................................................................................................................
170 4.9 OTHER DANGEROUS SUBSTANCES
..........................................................................................
180 4.10 RADIOACTIVE SOURCES
............................................................................................................
187 4.11 PLANT PRODUCT
HAZARDS.......................................................................................................
205 4.12 HAZARDOUS SUBSTANCES DISPOSAL
....................................................................................
214
5 PERMIT TO WORK SYSTEM
.............................................................................................................
216
5.1 INTRODUCTION
............................................................................................................................
216 5.2 GENERAL RESPONSIBILITIES
....................................................................................................
216 5.3 PERMIT AUTHORITIES
.................................................................................................................
217 5.4 WHEN IS A PERMIT REQUIRED
..................................................................................................
218 5.5 PERMIT SUBMISSION
...................................................................................................................
219 5.6 TYPES OF PERMIT
.........................................................................................................................
219 5.7 PERMIT GAS TESTING
..................................................................................................................
222 5.8 TRAINING
.......................................................................................................................................
223 5.9 AUDITING OF THE PERMIT TO WORK SYSTEM
......................................................................
223
6 HOT AND NAKED FLAME WORK
....................................................................................................
227
6.1 INTRODUCTION
............................................................................................................................
227 6.2 PRELIMINARY CONSIDERATIONS
............................................................................................
227 6.3 WELDING, CUTTING, BURNING, BRAZING AND SOLDERING
............................................ 229 6.4 GAS WELDING
AND CUTTING
...................................................................................................
232 6.5 ELECTRIC ARC WELDING AND CUTTING
...............................................................................
235 6.6 PLASMA CUTTING SYSTEM
.......................................................................................................
237 6.7 BLAST CLEANING AND PAINTING
............................................................................................
238 6.8 PORTABLE TOOL IGNITION RISKS
............................................................................................
242 6.9 STATIC ELECTRICITY
..................................................................................................................
245 6.10 PORTABLE GAS DETECTORS
.....................................................................................................
248
7 CONFINED SPACE ENTRY
.................................................................................................................
273
7.1 INTRODUCTION
............................................................................................................................
273 7.2 RISK ASSESSMENT
.......................................................................................................................
274 7.3 ISOLATION AND GAS FREEING
.................................................................................................
276 7.4 SAFE WORKING ENVIRONMENT
...............................................................................................
277 7.5 ENTRY
REQUIREMENTS..............................................................................................................
281 7.6 PROTECTIVE AND RESCUE EQUIPMENT
.................................................................................
286 7.7 CANCELLATION OF PERMIT
......................................................................................................
287 7.8 HOT AND NAKED FLAME WORK HAZARDS
...........................................................................
287
8 PIPELINES, TANKS AND VESSELS
...................................................................................................
295
8.1 PIPELINES
.......................................................................................................................................
295 8.2 TANKS AND VESSELS
..................................................................................................................
304 8.3 SAFETY VALVES
...........................................................................................................................
312
9 MAINTENANCE SAFETY
....................................................................................................................
317
9.1 ELECTRICAL
..................................................................................................................................
317 9.2 LIFTING APPLIANCES AND EQUIPMENT
.................................................................................
332 9.3 SCAFFOLDING AND LADDERS
..................................................................................................
342 9.4 MACHINERY SAFEGUARDS
.......................................................................................................
357 9.5 EXCAVATIONS
..............................................................................................................................
365
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9.6 DIVING OPERATIONS
...................................................................................................................
367 9.7 WORK OVER WATER
....................................................................................................................
369 9.8 WORK ON ROOFS
..........................................................................................................................
378 9.9 WORK AT HEIGHT
........................................................................................................................
384
10 ACCIDENT
INVESTIGATIONS...........................................................................................................
389
10.1 INTRODUCTION
............................................................................................................................
389 10.2 DEFINITIONS
.................................................................................................................................
389 10.3 REPORTING
....................................................................................................................................
390 10.4 INITIATING AUTHORITY
.............................................................................................................
391 10.5 MANAGEMENT ROLE
..................................................................................................................
391 10.6 HSED ROLE
.....................................................................................................................................
392 10.7 FOLLOW-UP PROCEDURE
...........................................................................................................
392 10.8 STATUTORY REQUIREMENTS- REPORTABLE ACCIDENTS
................................................ 393 10.9
NOTIFICATION TO OTHER AUTHORITIES
...............................................................................
393 10.10 IN-HOUSE NOTIFICATION
......................................................................................................
394 10.11 MOTOR VEHICLE ACCIDENTS
..............................................................................................
394 10.12 BOARDS OF ENQUIRY
.............................................................................................................
395 10.13 INSURANCE REPORTING
........................................................................................................
396 10.14 NEAR-MISS REPORTING
.........................................................................................................
396 10.15 REPORTING OF SERIOUS HSE INCIDENTS TO ADNOC
..................................................... 397
11 LABORATORY SAFETY
......................................................................................................................
421
11.1 INTRODUCTION
............................................................................................................................
421 11.2 GENERAL SAFETY
........................................................................................................................
421 11.3 GLASSWARE
..................................................................................................................................
422 11.4 SAFETY EQUIPMENT AND PPE
..................................................................................................
423 11.5 NAKED LIGHTS
.............................................................................................................................
424 11.6 SMOKING, FOOD AND DRINK
....................................................................................................
424 11.7 CHEMICAL USE
.............................................................................................................................
424 11.8 LABELLING
....................................................................................................................................
426 11.9 ULTRA VIOLET (UV) RADIATION
..............................................................................................
427 11.10 SAMPLE DESPATCH
.................................................................................................................
427 11.11 WASTE DISPOSAL
....................................................................................................................
427 11.12 GAS CYLINDERS
.......................................................................................................................
428 11.13 ELECTRICITY
............................................................................................................................
429 11.14 FIRST AID
...................................................................................................................................
430 11.15 CRYOGENIC MATERIALS
.......................................................................................................
430 11.16 MERCURY
..................................................................................................................................
430
12 OFF THE JOB SAFETY
.........................................................................................................................
433
12.1 FIRE PRECAUTIONS IN ACCOMMODATION UNITS ON DAS ISLAND
................................ 433 12.2 FIRE PRECAUTIONS AT HOME
...................................................................................................
434 12.3 SAFETY IN THE HOME
.................................................................................................................
436 12.4 SPORT AND
RECREATION...........................................................................................................
437 12.5 DRIVING
.........................................................................................................................................
437
13 MANAGEMENT OF HSE IN PROJECTS
...........................................................................................
440
13.1 INTRODUCTION
............................................................................................................................
440 13.2 SCOPE
..............................................................................................................................................
440 13.3 GUIDANCE
.....................................................................................................................................
440
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0 CONTENTS AND REVISION
0.1 RECORD OF REVISIONS
Page Number
Date of issue
REV
Revision Details
ALL August 2006 01 Issue 02. Complete Manual update
25.11.2007 02 ADGAS HSE Policty updated.
All 25.11.2007 02 Replaced Title PROM by PM.
126 25/11/2007 02 Sub-section 3.12.8 updated.
378 25/11/2007 02 Sub-Section 9.9.1 updated.
384 25/11/2007 02 Added figure 10-15 in Sub-section 10.3.
384 25/11/2007 02 Added paragraph on Accidents occurred in
non-industrial area in the sub-section 10.3.
388 25/11/2007 02 Added figure 10-16 in both 10.11.1.1 & 2
sub sections.
Chapter 10 25/11/2007 02 Added 3 figures (figure 10-15, 10-16
& 10-17).
Chapter 4 25/11/2007 02 Corrected the word MSV with MSV in the
section 4.10.
Chapter 13 31/12/2007 02 Section 13.1.3 completely updated and
all of the figures changed with new tables from 13.1 to 13.5.
Chapter 2 08/01/2009 03 Section 2.11.7 changed the area
authority for 501/502.
Chapter 10 08/01/2009 03 -Section 10.2 updated the definitions
for near miss and incident.
-Section 10.14 title of this section updated.
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Page Number
Date of issue
REV
Revision Details
Chapter 2 10/06/2009 04 Section 2.11.7 tables 2.14 and 2.15 HOPL
& MGTS titles updated
Chapter 2 10/06/2009 04 ADGAS HSE Policy Update
Chapter 8 18/06/2009 04 Section 8.2.3.2 amended by adding
requirement for the area to be cordoned off
Chapter 3 24/06/09 04 Plant manager Title corrected
Chapter 2 21/04/10 05 ADGAS HSE Policy Update
Chapter 10 21/04/10 05 -Section 10.2 definitions of accident and
Near miss updated.
-Terms of reference for the BOE amended to add the nomination of
a member from HR Division.
All 21/04/10 05 Amended the footnote related to the revision No.
in all pages.
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0.2 REVISION REQUEST
Name Designation Location Date
Text Referred to Chapter Section Page(s)
Revision type Tick one or more
Add _ Delete _ Modify _
Details of suggested change (add sheets if necessary including
photocopy of original text with notations Signature - Originator
Date
Instructions:
1. Photocopy this page and write in your proposed revision 2.
Send completed Revision Request to Manager Health, Safety and
Environment
(MHSE) after approval by Division/Department Manager.
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HEALTH, SAFETY & ENVIRONMENT DEPARTMENT
Issue 02, Rev 05
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GUIDE TO THE MANUAL Chapter No. 01
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CHAPTER 1 CONTENTS
1 GUIDE TO THE MANUAL
.......................................................................................................................
9
1.1 INTRODUCTION
................................................................................................................................
9 1.1.1 OBJECTIVES
...................................................................................................................................
9 1.1.2 SCOPE
.............................................................................................................................................
9 1.1.3 DEFINITIONS
................................................................................................................................
10 1.1.4 SAFETY STANDARDS
...................................................................................................................
10 1.1.5 SAFE WORKING PRACTICES
......................................................................................................
11
1.2 USING THE MANUAL
.....................................................................................................................
11 1.2.1 HIERARCHY OF HSE DOCUMENTATION
.................................................................................
12 1.2.2 AVAILABILITY OF THE MANUAL
...............................................................................................
12 1.2.3 ORGANISATION OF INFORMATION
..........................................................................................
12 1.2.4 NUMBERING
.................................................................................................................................
12 1.2.5 GRAPHICS
.....................................................................................................................................
13 1.2.6 FINDING INFORMATION
............................................................................................................
13
1.3 MAINTENANCE OF THE MANUAL
..............................................................................................
14 1.3.1 RESPONSIBILITY
..........................................................................................................................
14 1.3.2 TRAINING
......................................................................................................................................
14 1.3.3 REVISIONS
....................................................................................................................................
14
1.4 ABBREVIATIONS AND
ACRONYMS............................................................................................
15
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1 GUIDE TO THE MANUAL
1.1 INTRODUCTION
This Health, Safety and Environment Manual (HSEM) details the
procedures by which Abu Dhabi Gas Liquefaction Company Ltd. (ADGAS)
implements the Companys Health Safety and Environment Policy and
HSE Management System (HSEMS). It contains the minimum safety
standards acceptable to ADGAS. The manual has been revised to
comply with the ADGAS Corporate Policy and Procedure standard. It
has also been revised to ensure consistency with the requirements
specified in the ADNOC Codes of Practice and Guidelines on Health,
Safety and Environment Management, and is now issued as REV No 01,
2006. 1.1.1 OBJECTIVES
The objective of the ADGAS HSEM is to present in a clear and
concise form the minimum requirements for Health, Safety and
Environment for those responsible for the construction, operation
and maintenance of the ADGAS Plant and equipment, and guidance for
implementing these requirements. Inevitably this manual does not
meet every situation precisely, and special regulations may have to
be issued from time to time to deal with particular cases that may
arise. It cannot be stressed too strongly that, in a difficult
situation, the responsible person must consult higher Management
rather than take risks. 1.1.2 SCOPE
The manual covers the Health Safety and Environmental
requirements of the company by the provision of information and
references to allow all Divisions and Departments of ADGAS in Abu
Dhabi and on Das Island to comply with the minimum safe working
practices and safety standards required by ADGAS. These
requirements are equally applicable to all Contractors, contracted
facilities and services. The guidelines contained within this
manual are based upon United Arab Emirates legislation, but do not
supersede any acts or regulations. If a discrepancy arises between
this manual and acts or regulations, then the latter must take
precedence. Where specific UAE legislation does not exist and there
are no relevant ADNOC Codes of Practice or Guidance,
internationally accepted standards will be utilised.
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1.1.3 DEFINITIONS
The following terms are standard throughout this manual to
define a condition or course of action; SHALL The word 'SHALL'
expresses a mandatory requirement for a condition or course of
action. SHOULD The word 'SHOULD' expresses a strongly recommended
or preferred condition or course of action. MAY The word 'MAY'
suggests a possible course of action or condition where other
options are available. The following terms are also used within
this and other ADGAS documents: QUALIFIED A person is qualified
when he has taken a formal course of instruction (or has had
equivalent experience) to enable him to carry out the task and has
a certificate to show that his work has met the relevant standard.
COMPETENT This applies to a person who has thorough training and/or
experience, the skills and knowledge required to carry out the task
to the satisfaction of ADGAS. AUTHORISED This term is used where a
person has permission to carry out the task, both from external
authorising bodies and internally by ADGAS or contractor
management. RESPONSIBLE A Responsible Person is one who has
specific responsibility for a particular type of task or for a
worker engaged in that task (but not necessarily as his
supervisor). DEPUTY Throughout this manual the use of the full post
title is synonymous with the back to back Deputy for that post.
1.1.4 SAFETY STANDARDS
The ADGAS minimum safety standards can be increased at a
supervisor's discretion if deemed necessary, but not diminished.
Temporary alternative standards must not be implemented without the
approval of the PM and the MHSE.
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Approval will only be granted if other safeguards are introduced
which will maintain the established work management system. If an
existing safety standard is to be permanently and significantly
diminished, approval must be obtained from the PM and MHSE. 1.1.5
SAFE WORKING PRACTICES
The Permit to Work is the main tool used to assist in
coordinating safe working practices on site and is referred to
throughout this manual It is not the Permit to Work itself, but the
control over the activity and the precautions taken, which will
ensure that work is conducted safely. Other necessary elements
contributing to safe working include: communication with all work
groups to ensure no conflicting work activities effective planning
training workers skills supervision performance monitoring
Note The fact that a Permit to Work is issued for a particular
job does not relieve, in any way, the person(s) carrying out the
work of the responsibility for ensuring that it is conducted
safely. If an unsafe condition arises, work should be stopped and
the condition reported immediately.
1.2 USING THE MANUAL
The overall hierarchy of HSE Documentation within ADGAS and its
relationship to ADNOC is shown in Figure 1-1.
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1.2.1 HIERARCHY OF HSE DOCUMENTATION
The Hierarchy of theHSE Management Documentation
ADGASHSE MANUAL
MAINTENANCESIs and PROCEDURES
OPERATIONSSIs and PROCEDURES
ENGINEERING DIVISIONSIs and PROCEDURES
DEPARTMENTALSIs and PROCEDURES
ADGASHSEMS
ADGASHSE POLICY
ADNOCHSE POLICYand HSEMS
Figure 1-1: Hierarchy of HSE Documentation
1.2.2 AVAILABILITY OF THE MANUAL
The Manual is made available in two formats: A microsoft word
version of the latest issue posted in the HSED's intranet site A
HTML version, mirroring the microsoft word version, and posted in
the HSED's
intranet site The HTML version provides a user friendly format
in which references, to other parts of the Manual and other
documents in the ADGAS intranet, are hyperlinked. The microsoft
word version is the definitive version of the manual and is also
suitable for providing uncontrolled printed versions of the Manual.
1.2.3 ORGANISATION OF INFORMATION
The Manual is divided into thirteen Chapters, 0 to 13. Chapter 0
contains the overall Manual Contents List and QA Sheets. 1.2.4
NUMBERING
The chapter number identifies the chapters as they appear
sequentially in the manual The section number identifies the
sections sequentially within the chapter Subject headings and topic
headings are also numbered and may be found listed
with their page number in each chapter Table of Contents Pages
are numbered sequentially within each chapter, not sequentially
through the
manual.
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1.2.5 GRAPHICS
Illustrations, tables, forms and colour plates are numbered
sequentially within each section and titled Table or Figure. 1.2.6
FINDING INFORMATION
Look in the Manual Table of Contents at the front of the Manual
to see if the general subject is covered in the manual and in which
chapter it is located. Each chapter within the body of the manual
has its own Chapter Table of Contents with subjects and topics
listed by page number. 1.2.6.1 WARNING, CAUTIONS AND NOTES
Where it is necessary to highlight potentially hazardous
situations, critical procedures or matters of concern which may not
be obvious, notation appears in the text as follows:
Warning A warning is used where failure to follow an instruction
could result in a major accident
Caution A caution is used where failure to follow an instruction
could result in AN ACCIDENT or creation of a serious hazard
Note A note is used to draw attention to any matter of concern
that may not be obvious, or to a procedure that enables the job to
be performed more safely or effectively.
Further Information This summarises references to other sections
and information.
1.2.6.2 REFERENCES
References, to other parts of the Manual and other documents in
the ADGAS intranet are contained throughout the Manual, and
references in the Intranet HTML version are hyperlinked. 1.2.6.3
REVISIONS
All revisions will be referenced and detailed in Chapter 0 of
the Manual.
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1.3 MAINTENANCE OF THE MANUAL
1.3.1 RESPONSIBILITY
The HSE Department (HSED) is the custodian of this manual and is
responsible for its maintenance and periodic upgrading. HSED will
work closely with divisional and departmental managers and
designated manual holders to ensure the following: The
establishment and promotion of procedures for maintaining the
manual the co-ordination of revisions 1.3.2 TRAINING
Formal training on the HSEM will be conducted as part of the
primary safety induction course for all new employees and employees
being relocated to Das Island. Sections of this manual will also be
periodically discussed at safety meetings and as part of the
general training programme. Contractors involved in work activities
on Das Island must also be given a briefing on the contents and
correct use of the HSEM by the relevant Job Officer and must,
before starting work, be able to demonstrate competency in
understanding the relevant aspects of the contents and correct
application of the manual.
Note When HP and SE-GS require to issue copies of the HSEM to
contractors under their control, they should be printed when
required and given to the contractor.
Awareness and ongoing compliance with the HSEM's requirements
and the validity of the manual will be achieved by regular HSED
audits of both ADGAS and Contractors activities. The success of the
manual in forming safe work place habits and providing a high level
of safety management will only be achieved through referral to the
manual and by the application of the listed safe work practices by
all employees. 1.3.3 REVISIONS
Personnel may initiate changes or add new text material by:
completing a Revision Request form (see Chapter 00 - Revision and
Distribution ) attaching the suggested text, graphics or
photographs sending the form and new text to the HSED 1.3.3.1
REVISION REVIEW
The HSED will acknowledge, review and consider all new material
for inclusion in the manual. The originators will be advised of the
outcome of the request. Approved
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material will be published as a revision or as a bulletin if the
revision is urgent, to be incorporated later into this manual.
Types of Revisions The HSED will make required changes to the
manual by issuing to manual holders: normal revisions (on a
periodical basis) and bulletins (urgent revisions) 1.3.3.2 MANUAL
UPDATE
The HSED together with division/department managers and manual
holders will periodically revise the manual by incorporating
planned revisions with all current bulletins.
Note Where any uncertainties exist regarding the revision of the
manual contact HSED for further clarification
1.4 ABBREVIATIONS AND ACRONYMS
ac Alternating Current AFFF Aqueous Film Forming Foam AGT
Authorised Gas Tester ANSI American National Standard Institute ATC
Alcohol Type Concentrate barg Gauge Pressure in Bars BA Breathing
Apparatus/Ball Valve BCF Bromochlorodifluoromethane Extinguishant
BDV Blowdown valve BS British Standard BTM
Bromochlorotrifluoromethane Extinguishant CABA Compressed Air
Breathing Apparatus CAF Compressed Asbestos Fibre CCB Central
Control Building CCTV Closed Circuit Television CID Corrosion &
Inspection Department CM Commissioning Manager CO Carbon Monoxide
CO2 Carbon Dioxide CWS Central Workshop dB(A) Noise Level 'A' scale
Decibels dc Direct Current DC Day Controller DECR Das Emergency
Control Room
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DIFS Das Island Fire Service DV Deluge Valve ECS Engineering
Commissioning Superintendent EFR Earth Fault Relay EPPM Emergency
Plans and Procedures Manual ES Emergency Stop ESCR Emergency
Services Control Room (Fire Service) ESD Emergency Shutdown ESLO
Emergency Services Liaison Operator E&TSM Engineering &
Technical Services Manager ETSD Engineering & Technical
Services Department Ex. Explosion Proof Ex. 'd' Flameproof
Certification Ex. 'i' Intrinsically Safe Certification F&G Fire
and Gas HAZOP Hazard and Operability Study HAZAN Hazard Analysis
HC&I Head of Corrosion & Inspection HED Head of Engineering
Department HDE Head of Development Engineering HDO Head of Das
Operations HEE Health and Environment Engineer HF High Frequency
HMO Head of Materials Operations HMSD Head of Medical Services, Das
HO Head of Operations HOM Head of Maintenance HOPL Head of Shutdown
and Planning HOW Head of Workshops HP Head of Projects/High
Pressure HPE&T Head of Process Engineering & Technology HPO
Head of Process hp Horsepower HSEE (Trng) Health, Safety and
Environment Engineer (Training) HSE Health and Safety Engineer HSED
Health, Safety and Environment Department HSEM Health, Safety and
Environment Manual HSEMS Health, Safety and Environment Management
System H2S Hydrogen Sulphide HVAC Heating, Ventilation, Air
Conditioning Hz Hertz (frequency) ION Ionising ID Internal Diameter
IDLH Immediately Dangerous to Life and Health IR Infrared Radiation
IS Intrinsically Safe
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ISRS International Safety Rating System ISS Installations Shift
Supervisor JSA Job Safety Analysis kPa Kilopascal I Litre/s LA
Legal advisor LC50 Lethal Concentration for 50% exposed population
LD50 Lethal Dose for 50% exposed population LEL Lower Explosive
Limit LNG Liquefied Natural Gas LP Low Pressure LPG Liquefied
Petroleum Gas LS Lab Supervisor LSM Lead Safety Man MDI(S) Manager
Das Island (Services) MHSE Manager HSE DEpartment mm Millimetres
MOLSA Ministry of Labour and Social Affairs MPa Megapascal MPI
Magnetic Particle Inspection MRU Mercury Recovery Unit MSDS
Material Safety Data Sheet MV Medium Voltage N2 Nitrogen NDT Non
Destructive Testing Non-IS Non Intrinsically Safe NPS National Pipe
Straight Thread NPT National Pipe Taper Thread NTF New Tank Farm
NRV Non Return Valve O2 Oxygen OC Operations Co-ordinator OD
Operations Division/ Outside Diameter ODS Ozone Depleting
Substance(s) OMO Operations & Maintenance Office OP Operator
OSS Operations Shift Superintendent P&ID Piping &
Instrument Diagram P&TM Personnel & Training Manager PA
Public Address System PABX Private Automatic Branch Exchange PC
Production Controller/Portable Computer PCV Pressure Control Valve
PCS Permit Co-ordination Supervisor PFD Process Flow Diagram Perc
Powered Emergency Release Coupling
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PGI Planned General Inspections pH Acidity and Alkalinity
Measure PLC Programmable Logic Controller POSSUM Personnel Offshore
Supervisory Management system PP Production Programmer PPE Personal
Protective Equipment ppm Parts Per Million PMED Plant Maintenance
and Engineering Division PM&EM Plant Maintenance &
Engineering Manager PPE Personal Protective Equipment MP Plant
Manager PSCE Process Shift Charge Engineer PSS Power Shift
Supervisor PSV Pressure Safety Valve QMB Quarry Maintenance Base
RPS Radiological Protection Supervisor rpm Revolutions Per Minute
SAE Society of Automotive Engineers SAP System Application Products
SAVER Self Activated Valve Escape Respirator SCBA Self Contained
Breathing Apparatus SC Superintendent of Contracts SDV Shutdown
Valve SE Safety Engineer sec. Second (time) SEE Senior Electrical
Engineer SEGS Senior Engineer General Services SES Storage &
Export Superintendent SF&RS (D) Supdt. Fire & Rescue
Services (Das) SG Specify Gravity SHEE Senior, Health and
Environment Engineer SHSEE(Ops) Senior Health, Safety and
Environment Engineer (Operations) SHSEE(Tech)Senior Health, Safety
and Environment Engineer (Technical)
SI Standing Instruction/Systme Internationale d'Units (Metric
System)
SIE Senior Instrument Engineer SME Senior Mechanical Engineer
SMF Synthetic Mineral Fibre SMOD Senior Medical Officer, Das SOV
Solenoid Operated Valve SRR Self Rescue Respirator. SSE(D) Senior
Safety Engineer (Das) ADMA-OPCO ST Safety Technician SPC Supreme
Petroleum Council SPE Senior Process Engineer SPIE Senior Plant
Inspection Engineer.
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SSS Steam Shift Supervisor STEL Short Term Exposure Limit SWAF
Spiral Wound Asbestos Fibre SWL Safe Working Load t Tonne T&DC
Training and Development Co-ordinator TFCR Tank Farm Control Room
TLV-C Threshold Limit Value-Ceiling TLV-STEL Threshold Limit
Value-Short term Exposure Limit TLV-TWA Threshold Limit Value -
Time Weighted Average TSS Train Shift Supervisor UEL Upper
Explosive Limit UHF Ultra High Frequency UPS Uninterruptible Power
Supply US Utilities Superintendent USCE Utilities Shift Charge
Engineer UV Ultraviolet (Radiation) V Volts Vac Volts Alternating
Current. Vdc Volts Direct Current VDU Visual Display Unit VHF Very
High Frequency W Watts WBGTI Wet Bulb Globe Temperature Index WG
Water Gauge (pressure)
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CHAPTER 2 CONTENTS
2 SAFETY MANAGEMENT
.......................................................................................................................
22
2.1 UNITED ARAB EMIRATES LEGISLATION
..................................................................................
22 2.1.1 INTRODUCTION
...........................................................................................................................
22 2.1.2 FEDERAL LAW No.8, YEAR 1980 (As amended 1986)
.................................................................
22 2.1.3 MINISTERIAL DECISION NO.32 OF 1982
..................................................................................
22 2.1.4 ADDITIONAL MEASURES
............................................................................................................
23 2.1.5 ARABIC AUTHORITATIVE VERSION
..........................................................................................
23
2.2 HEALTH SAFETY AND ENVIRONMENT POLICY STATEMENT ........
ERROR! BOOKMARK NOT DEFINED. 2.3 RESPONSIBILITIES
.........................................................................................................................
25
2.3.1 INTRODUCTION
...........................................................................................................................
25 2.3.2 GENERAL MANAGER
...................................................................................................................
25 2.3.3 PLANT MANAGER
........................................................................................................................
25 2.3.4 DIVISIONAL AND DEPARTMENTAL MANAGERS
.....................................................................
25 2.3.5 MANAGER HEALTH, SAFETY and ENVIRONMENT
..................................................................
26 2.3.6 SUPERINTENDENTS/SUPERVISORS
..........................................................................................
26 2.3.7 EMPLOYEES
.................................................................................................................................
27 2.3.8 CONTRACT EMPLOYEES
............................................................................................................
28
2.4 SAFETY COMMITTEES
...................................................................................................................
31 2.4.1 INTRODUCTION
...........................................................................................................................
31 2.4.2 HSE WORKPLACE COMMITTEE MEETINGS
............................................................................
32 2.4.3 ADGAS PROJECTS SAFETY COMMITTEE
.................................................................................
38 2.4.4 ADNOC SAFE PRACTICE COMMITTEE
.....................................................................................
39 2.4.5 ADMA-OPCO SAFETY COMMITTEE
..........................................................................................
40 2.4.6 EMERGENCY COMMITTEE
.........................................................................................................
40 2.4.7 HAZARDOUS AREA CLASSIFICATION COMMITTEE
............................................................... 41
2.4.8 MAJOR OVERHAUL SAFETY COMMITTEE
...............................................................................
42
2.5 MEETINGS
........................................................................................................................................
42 2.5.1 WORKPLACE HSE TALK MEETINGS
.........................................................................................
42 2.5.2 SAFETY PROJECTS MEETINGS
..................................................................................................
42 2.5.3 TASK RISK ASSESSMENT MEETINGS
........................................................................................
42 2.5.4 DEPARTMENTAL MEETING
.......................................................................................................
42
2.6 EMPLOYEE INVOLVEMENT
.........................................................................................................
43 2.6.1 NEAR MISS REPORTING and HSE SUGGESTION SCHEME
..................................................... 43 2.6.2 HSE
QUIZ
......................................................................................................................................
43 2.6.3 HSE MAN OF THE MONTH
.........................................................................................................
43 2.6.4 SPOTLIGHT ON HSE / HSE Flash
...............................................................................................
44 2.6.5 WORKPLACE HSE COMMITTEES
..............................................................................................
44 2.6.6 TOOL BOX TALKS
........................................................................................................................
44 2.6.7 ADVANCED SAFETY AUDITS
......................................................................................................
44
2.7 PLANNED
INSPECTIONS................................................................................................................
44 2.7.1 INTRODUCTION
...........................................................................................................................
44 2.7.2 TYPE OF INSPECTION
.................................................................................................................
45 2.7.3 INSPECTION RESPONSIBILITY
..................................................................................................
45 2.7.4 HAZARD CLASSIFICATION
.........................................................................................................
46 2.7.5 INSPECTION REPORT
.................................................................................................................
47 2.7.6 REPORT ANALYSIS AND RECORDS
...........................................................................................
48
2.8 QUALITY ASSURANCE
..................................................................................................................
52 2.8.1 MAINTENANCE OF QUALITY
.....................................................................................................
52
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2.8.2 QUALITY CONTROL AND INSPECTION
....................................................................................
52 2.8.3 SAFETY AUDITS
...........................................................................................................................
52
2.9 DIVISIONAL STANDING INSTRUCTIONS
...................................................................................
53 2.9.1 OBJECTIVE
...................................................................................................................................
53 2.9.2 PREPARATION
..............................................................................................................................
53 2.9.3 DIVISIONS
.....................................................................................................................................
53 2.9.4 RESPONSIBILITY
..........................................................................................................................
54
2.10 TASK RISK ASSESSMENT
.....................................................................................................................
54 2.10.1 INTRODUCTION
......................................................................................................................
54 2.10.2 WHAT SHOULD BE RISK ASSESSED?
...................................................................................
54 2.10.3 WHAT IS RISK?
.........................................................................................................................
55 2.10.4 TASK RISK ASSESSMENT TEAM
.............................................................................................
55 2.10.5 CONDUCTING THE RISK ASSESSMENT
...............................................................................
56 2.10.6 THE QUALITATIVE RISK MATRIX
.........................................................................................
56 2.10.7 MINIMISING THE RISK
...........................................................................................................
57 2.10.8 CLOSING THE RISK ASSESSMENT LOOP
.............................................................................
57 2.10.9 IMPLEMENTATION OF TRA RECOMMENDATIONS
............................................................ 57
2.11 AREA AUTHORITIES
......................................................................................................................
71 2.11.1 INTRODUCTION
......................................................................................................................
71 2.11.2 INDUSTRIAL AREA
..................................................................................................................
71 2.11.3 RESTRICTED/ NON-INDUSTRIAL AREAS
..............................................................................
71 2.11.4 NON-INDUSTRIAL AREA ROUTINE WORK
...........................................................................
71 2.11.5 PERMIT WORK
.........................................................................................................................
71 2.11.6 TYPES OF PERMITS
................................................................................................................
72 2.11.7 NOMINATED AREA AUTHORITIES
........................................................................................
72 2.11.8 RESPONSIBILITIES OF AREA AUTHORITIES
.......................................................................
73 2.11.9 JOB OFFICERS
........................................................................................................................
73 2.11.10 PERFORMING
AUTHORITY....................................................................................................
73 2.11.11 PROCEDURE FOR ISSUE OF PERMITS (NON-INDUSTRIAL)
............................................. 73
2.12 MANAGEMENT OF CHANGE
........................................................................................................
77 2.12.1 PLANT MODIFICATIONS AND PROJECTS
...........................................................................
77 2.12.2 ORGANISATIONAL
CHANGES................................................................................................
78
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2 SAFETY MANAGEMENT
2.1 UNITED ARAB EMIRATES LEGISLATION
2.1.1 INTRODUCTION
United Arab Emirates legislation in regard to matters of safety
was first introduced in 1980 with the publication of Federal Law
No.8 regulating labour relations. This was followed in 1982 by the
issue of Ministerial Decision No.32 on The Determination of
Preventative Methods and Measures for the Protection of Labour from
Risks at Work. 2.1.2 FEDERAL LAW NO.8, YEAR 1980 (AS AMENDED
1986)
Within Part V of this Law, Industrial Safety, Preventative
Measures, Health and Social Cases for Workers are addressed in
general terms indicating the provisions required by both employer
and employee. The employers duties include, but are not limited to:
Provision of preventive equipment to give protection against
accidents, occupational diseases, fire hazards, and hazards from
the use of equipment. Display of instructions to prevent fire, and
to protect against work hazards. Provision of first aid boxes.
Ensure ventilation and cleanliness, with provision of adequate
lighting, drinking water
and toilets. Periodic medical examination of workers, and
provision of medical care facilities. Provisions of details
relating to workplace hazards. Prohibit the use of alcoholic
beverages at work. Disciplinary code for contravening safety
provisions. Remote area provisions. Employees duties include, but
are not limited to: Use and maintenance of protective equipment
supplied. Compliance with instructions given to protect against
hazards. Provision is also made within Law No.8 (1978), for
additional safety related matters, namely, Accident Compensation,
Accident Reporting, Workplace Inspections, and it defines
Occupational Diseases and Disability Compensation Assessments.
2.1.3 MINISTERIAL DECISION NO.32 OF 1982
This Decision defines in more detail the provisions of Law No.8
(1980), giving specific requirements for working conditions, fire
precautions, hazard protection, safety of
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machines, provision of safety instructions and their compliance,
safety provisions for steam boilers, protective clothing, hazardous
materials, construction safety, health and safety inspections and
audits, accident reporting, and industrial security. Details are
also provided as to:- Lighting Levels. Maximum Permissible Airborne
Concentrations of Hazardous Substances. First Aid Box Contents.
Accident Notification Requirements. 2.1.4 ADDITIONAL MEASURES
Ministerial Decision No.32 (1982) enables the imposition of
additional measures and alterations to that Decision, as and when
required, by the Under-secretary of the Ministry of Labour and
Social Affairs. Ministerial Decision No 467 (2005) relates to the
control of work carried out "under the sun" and in "exposed work
sites (open air)" during the months of July and August. Refer to
Chapter 3, Section 14. 2.1.5 ARABIC AUTHORITATIVE VERSION
It should be noted that both the above pieces of legislation
were originally published in Arabic, and although official
translations into English are available, the Arabic version shall
be regarded as authoritative.
References Federal Law No.8, Year 1980 (As Amended 1986)
Ministerial Decision No.32 Of 1982 Ministerial Decision No 467
(2005) ADNOC_COPV1-01 HSE Administration Systems
2.2 ADGAS HSE POLICY STATEMENT
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2.3 RESPONSIBILITIES
2.3.1 INTRODUCTION
The responsibilities and arrangements that follow from the HSEM
Policy Statement are detailed in the following pages and are
illustrated Figure 2-1. 2.3.2 GENERAL MANAGER
The General Manager has the following responsibilities as
custodian of the company's assets: To define the Company's HSEM
Policy. To ensure that appropriate arrangements exist, and are in
place, regarding the
fulfilment of that policy. To delegate the implementation of
that policy, ensuring that the Plant Manager fully
understands the requirements of the policy and its
implications.
Further Information ADNOC_COPV1-01 HSE Administration Systems.
Section 4.5
2.3.3 PLANT MANAGER
The Plant Manager (PM) has prime accountability to the General
Manager for the implementation of the ADGAS HSEM Policy on Das
Island. This places the following responsibilities for ensuring the
safe and proper care of the Das Island facilities on the Plant
Manager: Ensure that the policy and its interpretation are
understood by Departmental
Managers and other plant personnel. Ensure that arrangements to
fulfil the policy are in place and that they are reviewed
from time to time to ensure their adequacy. Ensure that safety
performance is effectively monitored and that remedial action
is
taken to maintain a high standard. Review and authorise
proposals concerning contingency planning and emergency
procedures. Ensure interchange of ideas and good communications
by establishing and chairing
the Management Safety Committee. Ensure that the arrangements
are, where appropriate, integrated with ADMA-OPCO
arrangements. 2.3.4 DIVISIONAL AND DEPARTMENTAL MANAGERS
Divisional and Departmental Managers are responsible for
ensuring the application of the HSEM Policy as directed by the
PM.
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This responsibility includes the following: Ensure that
Superintendents and Supervisors are fully conversant with the
HSE
Manual and the arrangements affecting their particular areas.
Ensure that Task Risk Assessment is carried out on all new or
unusual tasks to
ensure a safe work method. Formulate, and recommend to the Plant
Manager, methods to ensure correct
application of the policy and subsequently implement and operate
these methods within their Division/Department.
Ensure that adequate monitoring of worksite safety practices is
carried out. Attend the Management Safety Committee Meeting to
ensure an interchange of
information both inter and intra Departmental. Ensure the
promotion of safety awareness within his Division/Department. 2.3.5
MANAGER HEALTH, SAFETY AND ENVIRONMENT
The Manager Health, Safety and Environment is responsible for
advising the PM on the day to day implementation of the Health,
Safety and Environment Management Policy. This responsibility
includes the following: Act as Health, Safety and Environment
Co-ordinator and has specific responsibility to
control the Health, Safety and Environment Programme. Ensure
that Management is kept fully informed of the latest requirements,
both
statutory and in terms of good working practice, for
occupational safety, health and environment.
Ensure that all accidents and incidents are investigated and
remedial measures are implemented.
Act as a co-ordinator to develop and administer the overall
emergency plan. Ensure that written guidance material in the form
of Health, Safety and Environment
instructions, operating and emergency procedures are maintained
up to date and complete.
Attend various Safety Committees to ensure sufficient and
suitable interchange of information on safety, health, environment
and fire protection matters, both within the Company and within the
ADNOC group.
Implement the Company policy on safety, fire and emergency
training. Ensure that technical input is provided for
modification/reviews and additional or
improved safety or fire detection/protection systems. Act as the
focal point for the implementation of Safety Audits, Inspections,
and other
special studies. 2.3.6 SUPERINTENDENTS/SUPERVISORS
Superintendents and supervisors are responsible for ensuring the
application of the arrangements for individual job/tasks and
day-to-day work activities.
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This responsibility includes the following: Ensure that safe
systems of work under their jurisdiction are prepared and
implemented. Ensure that a Task Risk Assessment is carried out
on all new or unusual tasks to
ensure a safe work method. Ensure that all employees and
contractors comply with all physical and procedural
arrangements associated with their work activities. Monitor work
activities, reporting to Senior Management potential hazards,
unsafe
practices and accidents/incidents. Formulate, and recommend to
Senior Management, improved methods of work to
promote safe operation. Attend appropriate Safety Committees to
ensure interchange of information between
employees and Management. Ensure that employees for whom they
are responsible read the following as
appropriate: o Safety Instructions o HSE Manual. o Operating
Procedures. o Standing Instructions. o Emergency Plans and
Procedures
2.3.7 EMPLOYEES
All personnel have the following responsibilities:- To take due
care in the performance of their duties to prevent personal injury
to
themselves and their fellow workers and damage to property. To
be diligent in identifying potential hazards and taking the
appropriate actions to
mitigate their effects. To report all unsafe conditions and
accidents/incidents to their supervisor. To wear or make use of
protective clothing and equipment as directed by their
Supervisor. To take good care of Personnel Protective Equipment
(PPE) and avoid its abuse. To comply with the Company's Safety
Instructions, HSE Manual, Operating
Procedures, Standing Instructions, Emergency Plans and
Procedures. To read the following as appropriate:
o Safety Instructions. o HSE Manual. o Operating Procedures. o
Standing Instructions. o Emergency Plans and Procedures.
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2.3.8 CONTRACT EMPLOYEES
2.3.8.1 CONTRACT WORKFORCE
Additionally, all contractor's employees have the following
responsibilities: To take due care in the performance of their
duties to prevent personal injury to
themselves and their fellow workers and damage to Company's
property. To be diligent in identifying potential hazards and
taking the appropriate actions to
mitigate their effects. To report all unsafe conditions and
accidents/incidents to their supervisor. To wear or make use of
protective clothing and equipment as directed by their
Supervisor. To take good care of Personnel Protective Equipment
and avoid its abuse. To comply with their own company's and ADGAS
Safety Instructions, HSE Manual,
Operating Procedures, Standing Instructions, Emergency Plans and
Procedures. To read the following ADGAS and contractor documents as
appropriate:
o Safety Instructions. o HSE Manual. o Operating Procedures. o
Standing Instructions. o Emergency Plans and Procedures
2.3.8.2 CONTRACTOR MANAGEMENT
All Contractors supplying labour for employment on ADGAS
facilities will present their Health and Safety Policy with its
particular arrangements to ADGAS Management to ensure compliance
with the HSEMS Policy. In addition the Contractor shall ensure the
following: Adherence to ADGAS Safety Instructions and the safety
precautions and procedures
outlined in the HSE Manual. That the personnel supplied have
received adequate training for the job function
allocated and that all employees have received the appropriate
safety training. That suitable provision for personal protective
clothing and equipment has been
made. 2.3.8.3 SAFETY OFFICERS
Contractors are to provide a Safety Officer for their work, to
ensure the implementation of high standards of safety that meet the
requirements of ADGAS and this manual. Designated Safety Officers
must be qualified to a standard acceptable to the MHSE.
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The contractors managers and supervisors have the responsibility
to ensure that ADGAS and their own safety policies are followed and
that their Safety Officer(s) and employees fulfil their
responsibilities.
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EMPLOYEES AND CONTRACTORSTheir safety and those they work
with
SUPERVISORImplementation of policy for work group
DIVISIONAL/DEPT MANAGERImplementation of policy
HSE MANAGERDay to day implementation of policy
PLANT MANAGERSite implementation of policy
GENERAL MANAGERDefines Policy and delegates
ORGANISATION/ACCOUNTABILITY
ADMA-OPCO
PROJECTS
HSE COMMITTEES
MANAGEMENT
SAFETY COMMITTEES
B.A. COURSES
FIRE TRAINING COURSES
SAFETY TRAINING COURSES
SAFETY TRAINING MANUAL
SAFETY, FIRE ANDEMERGENCY TRAINING POLICY
EMERGENCY PROCEDURESMANUAL
EMERGENCYCOMMITTEE
EMERGENCY PROCEDURES ANDCONTINGENCY PLANS
CONTRACTORSRESPONSIBILITIES
STANDINGINSTRUCTIONS
HSE MANUAL ANDOPERATING PROCEDURES
WORK ACTIVITY
HAZARDOUS AREACLASSIFICATION COMMITTEE
INTRODUCTION INTO COMPANYRECORDS AND PROCEDURES
COMMISSIONING/ACCEPTANCE
SAFETY REVIEWHAZOP/HAZAN
CODES, STANDARDSAND APPROVALS
DEFINITION OF REQUIREMENTSSPECIFICATIONS/MODIFICATIONS
PLANT MODIFICATION/PROJECTS
SAFETYINSPECTION
SAFETYAUDIT
QUALITY CONTROL/INSPECTION
QUALITYASSURANCE
Special ProjectsMeetings
Work Site (Tool Box)Safety Meeting
Task RiskAssessment
Health, Safety andEnvironment Department
MEETINGS
ARRANGEMENTS
HSE POLICY
Figure 2-1: Policy Implementation Flowchart
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2.4 SAFETY COMMITTEES
2.4.1 INTRODUCTION
2.4.1.1 GENERAL
ADGAS is committed to ensuring a safe and healthy working
environment for all personnel in its offices and worksites. ADGAS
believes that all work-related injuries, diseases and property
losses are preventable, and that safety is good business. ADGAS
considers that there is no more important factor in the undertaking
of anyone's job than the prevention of injury or ill-health The
main purpose of safety committees and meetings is to stimulate
effective two-way communication between management and personnel
regarding occupational health, safety and welfare matters. Safety
committees should effectively contribute to full employee
participation in the implementation of the safety programme,
thereby enhancing its effectiveness. In addition, safety committees
should serve as advisory bodies to management. The ADGAS hierarchy
of safety committees and meetings is illustrated graphically in
Figure 2-1. 2.4.1.2 OBJECTIVES
The ADGAS objectives in the fulfilment of this policy are: To be
an industry leader in occupational health and safety. To give
occupational health and safety considerations equal status with
other primary
business objectives To provide facilities designed to minimise
risk and to develop safe working practices
to ensure that hazards to personnel are minimised To minimise
any adverse impact of its activities on the environment To ensure
that no work starts without confirmation that essential safety
systems are
in place, and that if safety would be compromised, operations
are to be suspended To audit and continually improve occupational
health and safety standards and
procedures To staff its activities with competent, adequately
trained personnel To have all personnel recognise their
responsibility to identify and eliminate hazards
and to prevent injury to themselves and others To promote a
pro-active approach to health and safety and encourage all
personnel
to participate actively in development of its occupational
health and safety programs To provide appropriate levels of health
care and rehabilitation for all personnel To share occupational
health and safety experience with all personnel and relevant
organisations
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To ensure that its contractors and other third parties clearly
understand and adhere to the ADGAS HSEM Policy.
2.4.1.3 MEETING FORMAT
All formal safety meetings should have the aim of being
productive and incorporate the features of: Following an agenda
which has been well published beforehand so that meeting
participants have time to formulate ideas for constructive input
at the meeting. Effective leadership which gives all present an
opportunity to express their views,
encourages participation and keeps discussion focused on the
current topic without wandering.
Elimination of distractions as much as possible. Keeping to a
timetable while fully using the time allotted for the meeting. Good
recording of minutes which catch the essence of the meeting
discussion and in
particular the decisions, resolutions and group views. Aiming
for consensus on group decisions and recommendations. Using minutes
from previous meetings as a stepping stone to the achievement
of
safety goals. Being in touch with, and forming a part of, the
plant and the company safety
objectives and programmes. 2.4.2 HSE WORKPLACE COMMITTEE
MEETINGS
2.4.2.1 INTRODUCTION
Responsibilities for HSE matters are defined in the Companys HSE
Management System Manual and in the HSE Manual. Line Management has
particular responsibility for operational safety and for handling
any HSE hazards, problems or issues that might arise. HSE
Department is available to provide advice on these matters to both
management and employees. 2.4.2.2 OBJECTIVE
To provide a formal forum for consultation and participation
between Management and Company personnel on HSE Protection matters.
Specifically to reduce accidents and incidents by promoting
awareness; positive attitudes; health, safe and environmentally
acceptable systems of working and identification and rectification
of perceived hazards.
Note All Chairmen of HSE Workplace Committees are advised to
ensure that meetings should not exceed one hour.
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2.4.2.3 TIER SYSTEM
There are three tiers of formal consultation operating within
ADGAS on HSE matters, These tiers are structured to allow workplace
HSE Workplace Committees to monitor the effectiveness of the
arrangements in operation within their areas with management and to
promote improvements. A Central HSE Committee is available for
referral if problems cannot be resolved at the Workplace Committee.
This Central Committee also encourages and supervises the
activities of the Workplace Committees in accident/incident
prevention and in maintaining a health place of work. The Central
Committee reviews substantive changes to the HSE Manual before
issue as well as passing concerns on HSE Policy to Executive
Meeting. The Executive HSE Committee discusses policy and strategy
matters and monitors the overall functioning of these arrangements.
2.4.2.4 REPRESENTATION
EXECUTIVE HSE COMMITTEE Production Manager (Chairman) Personnel
& Training Manager Integrity & Quality Manager Manager
Health, Safety and Environment (Secretary) CENTRAL HSE COMMITTEE
Integrity & Quality Manager (Chairman) Head of Operations Head
of Operations Support Head of Maintenance Head of General &
Technical Services Head of Overhaul and Planning. Head of Product
& Quality Head of Corrosion & Inspection Personnel &
Training Manager Senior Process Engineer Senior Health, Safety and
Environment Engineer Manager Health, Safety and Environment
Engineering Division Manager Head of Material Operations Senior
Operational Safety Engineer (Secretary) OPERATIONS HSE WORKPLACE
COMMITTEE Head of Operations Support (Chairman) Head of
Operations
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Shift Superintendent Area Controllers Area Team Leaders Senior
Process Engineer Safety Representatives (2 or 3) Representative
from HSE Department This is the representation for the Operations
Areas. Other Workplace Committees (Maintenance, Product &
Quality (Lab), General & Technical Services, etc, will have
different representation.). 2.4.2.5 FREQUENCY OF MEETINGS
Executive HSE Committee These are held bi-annually in the
Management Conference Room. Central HSE Committee These are held
quarterly at dates to be agreed at the end of each calendar year,
for the next year. Workplace HSE Committee These are held once
every 2 months on dates to optimise, so far as possible, attendance
by all participants. The Workplace HSE Meetings will be held in
locations convenient for the ease of access for the shift
representatives at the meeting each.
Note Workplace Committee Chairman must ensure the attendance of
the Contractor(s) Representative(s) at each committee.
2.4.2.6 SPECIAL MEETINGS
Where there is an important issue, or the occurrence of a
serious accident or incident requiring consultation with Company
personnel, the Chairman of each Committee may call a special
meeting. For Overhaul and Major Projects Safety Committees will
stay as they are. ( No change in the present practice) 2.4.2.7
QUORUM
The Quorum shall be at least five Committee members for the
Executive Committee.
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The Quorum for a Workplace Committee meeting shall be the Area
Head/Superintendent, two Safety representatives, a representative
from HSE Department, Shift superintendent and one nominated members
of day staff. The Contractors Committee does not have a specified
quorum for contractors due to variability of the number of
contractor companies on site. The three ADGAS members specified
above or their replacement must be in attendance. 2.4.2.8
AGENDA
Items for the Executive, Central and Contractor HSE Committee
Meeting Agendas must be submitted to the secretary three weeks
prior to the meeting. Items arising within the three-week period
may be discussed. Copies of the Agendas will be submitted to
Committee members seven days before the meeting. Items for the
Workplace HSE Committee Meeting Agenda should be submitted to the
secretary at least two days before the meeting. Where an item on
the agendas requires the presence of a Departmental Head or any
other specialist member, he shall be invited to attend to report on
the relevant item. Normally matters should be fully discussed at
the Workplace and Central Committees prior to being submitted as
agenda items for the Executive Meeting. 2.4.2.9 COMMITTEE
ACTIVITIES
As a routine, each Committee should discuss relevant Health,
Safety and Environment (HSE) topics. Matters for discussion should
be passed through the three levels i.e. Workplace, Central, then
Executive Committees. Only in exceptional circumstances should any
of the levels be bypassed 2.4.2.10 MINUTES OF MEETINGS
HSE Division shall provide a Secretary for the Executive and the
Central Committees who shall produce minutes of each meeting. One
copy of the minutes of the Executive and Central Committees
Meetings shall be sent to members of the Committee and to each
Safety representative. A nominated member of the day staff from the
Workplace Area shall be appointed as Secretary for the Workplace
Committee and shall produce minutes of each meeting.Copies of the
minutes of Workplace Meetings shall be copied to each member of the
Committee and to the Area Notice Boards and to HSE Department if
they are not present on the Committee Personnel assigned actions in
the minutes not in attendance at the meeting should be given
details by the secretary of the meeting and a timescale for
response agreed. This should be included in the minutes. All
actionees should receive copies of the minutes. Progress on actions
should be followed up under Matters Arising at the next meeting.
Items with protracted completion periods should be listed in an
updated attachment to
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the meting minutes and discussed at the appropriate future
meeting. References should be in the following format: Date
raised/minute number/completion date/person responsible e.g.
17.07.99/2.11/1q92/HSE. Feedback to persons raising items is
through the minutes of the meeting and their Safety
representatives. 2.4.2.11 LINES OF COMMUNICATION
Should an employee observe a situation which he believes unsafe,
or wishes to request information concerning HSE matters, the first
action is to raise it with his immediate supervisor. Should the
outcome of this approach be unsatisfactory to the employee he may
request the Safety representative for the Workplace to raise the
point with the Line Supervisor. If no acceptable action follows
this approach then the Safety representative and Line Supervisor
should contact HSE Department for advice. 2.4.2.12 FUNCTIONS OF
SAFETY REPRESENTATIVE
A Safety Representative shall represent all employees in his
work area. In case of his absence another Safety Representative may
by mutual consent, assume his responsibilities. A Safety
Representative is an official position recognised by ADGAS
Management as an important member of the HSE structure. He is an
integral member of a work team at the operator or technician level
and as such will be the recognised point of contact for this
colleagues to raise and discuss HSE issues. He will help to
communicate the output of the HSE Committee structure to and from
his colleagues. When a Safety Representative is asked to
investigate a potential hazard or inspect a work area or the scene
of an accident, or to take part in a Board of Enquiry his line
Supervisor will normally grant the necessary time off the job. In
normal circumstances only Safety Representative with responsibility
for the area in question will be involved in inspections and
investigations. A HSE Comments book shall be provided in each area
for logging of any HSE related hazards or defects. The HSE comments
book will be reviewed at the Workplace Committee. The Safety
Representative will inform himself of the position of all
outstanding items prior to each workplace HSE Protection Committee
Meeting. Any outstanding actions will be discussed at the Workplace
HSE Protection Committee Meeting.
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2.4.2.13 COMPOSITION OF WORKPLACE COMMITTEES
Operations Workplace Committee Head of Operations (HO) -
Chairman Alternative Secretary Area Coordinator (U) Alternative
Secretary Area Coordinator (P) Shift Superintendent Area Team
Leader (U) Area Team Leader (P) Process Operator, Trains 1, 2 &
3 Utilities Operator, Trains 1, 2 & 3 UAE Assignee
Representative from HSED General & Technical Services HSE
Committee Head of General & Technical Services (Chairman)
Instrument Electrical Supervisor Mechanical Supervisor Fabrication
Supervisor Senior. Engineer (General Services) +
o Rigging/scaffolding Supervisor o Civil Supervisor o Painting
Supvr. o Insulation Supervisor
Safety Representatives (2) Representative from HSE Department
Representative(s) from Contractors Maintenance HSE Comm