HOUSING SOCIETY MANAGEMENT SOFTWARE AN OVERVIEW Powered by ApartmentAdda.comApartmentAdda.com.

HOUSING SOCIETY HOUSING SOCIETY MANAGEMENT SOFTWAREMANAGEMENT SOFTWARE

AN OVERVIEWAN OVERVIEW

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MODULESMODULES

CommunicationCommunication ManagementManagement BillingBilling AccountingAccounting

COMMUNICATION MODULECOMMUNICATION MODULE Residents ListResidents List Forum & Sub GroupsForum & Sub Groups Admin ForumAdmin Forum Notice BoardNotice Board Meeting CalendarMeeting Calendar Document & PhotosDocument & Photos Vendor ListVendor List Instant PollInstant Poll My FlatMy Flat BroadcastBroadcast Dedicated WebsiteDedicated Website

RESIDENTS’ LISTRESIDENTS’ LIST Online directory of all residents Online directory of all residents Phone numbers and Email address can be Phone numbers and Email address can be

masked by the choice of individual residentmasked by the choice of individual resident Networking information such as hobbies, Networking information such as hobbies,

profession, personal website links, etcprofession, personal website links, etc Sub-list of Management Committee members Sub-list of Management Committee members Emails can be sent to any resident right from Emails can be sent to any resident right from

this directory this directory Ability to Search on name, flat, intercom, Ability to Search on name, flat, intercom,

occupation, languages, hobbies etc. occupation, languages, hobbies etc.

FORUM & SUB GROUPSFORUM & SUB GROUPS

Completely integrated with the Residents ListCompletely integrated with the Residents List Conversations can be made visible to all or to Conversations can be made visible to all or to

"owners only" "owners only" Advanced editor can include images, text Advanced editor can include images, text

formatting, and hyperlinks formatting, and hyperlinks Complete email integration with ForumComplete email integration with Forum Ability to moderate forum posts by residents Ability to moderate forum posts by residents

nominated as Forum Moderators nominated as Forum Moderators Residents can create special interest SubGroupsResidents can create special interest SubGroups Association SubCommittees can have their own Association SubCommittees can have their own

SubGroups like Culturals, Security etcSubGroups like Culturals, Security etc

ADMIN ADMIN FORUMFORUM

Admin Forum is available only to the Admin Forum is available only to the Admin Team Admin Team

Same features as that of the Resident Same features as that of the Resident Forum Forum

Can control instant email notification, Can control instant email notification, receive and reply to and from email receive and reply to and from email

NOTICE BOARDNOTICE BOARD

A snippet of all notices can be seen in one A snippet of all notices can be seen in one screenscreen

Set default expiry dates of noticesSet default expiry dates of notices Notices that announce an event, can be Notices that announce an event, can be

assigned an event date which will link these assigned an event date which will link these notices to the Event Calendarnotices to the Event Calendar

Integrated with e-mail. New notices trigger Integrated with e-mail. New notices trigger email notificationemail notification

Ability to attach upto 5 documents to a Ability to attach upto 5 documents to a notice.notice.

MEETING CALENDARMEETING CALENDAR

Events due on a certain day can be Events due on a certain day can be viewed viewed

Pulls information from the Notice BoardPulls information from the Notice Board A notice for a particular date can be A notice for a particular date can be

easily created by clicking on that date in easily created by clicking on that date in the calendar the calendar

DOCUMENTS & PHOTOSDOCUMENTS & PHOTOS

Repository of uploaded files. Repository of uploaded files. Documents can be made accessible to All Documents can be made accessible to All

or to "Owner's only“or to "Owner's only“ Documents published by Admin can be Documents published by Admin can be

classified separatelyclassified separately Create Photo Albums and Upload Photos Create Photo Albums and Upload Photos

VENDOR LISTVENDOR LIST

List of common service providers in the List of common service providers in the communitycommunity

Quality of service of each vendor can be Quality of service of each vendor can be rated rated

Helps any new resident to settle down Helps any new resident to settle down with a single click! with a single click!

INSTANT POLLINSTANT POLL

Any resident can create a quick poll or Any resident can create a quick poll or participate in oneparticipate in one

Results visible to a user after he has Results visible to a user after he has votedvoted

Anonymous Poll is possible Anonymous Poll is possible Both multiple choices or only one-option, Both multiple choices or only one-option,

and Other as Choice are supported and Other as Choice are supported Set an auto-close date for poll Set an auto-close date for poll

MY FLATMY FLAT

A Resident can view financial details and A Resident can view financial details and alerts pertaining to his flat alerts pertaining to his flat

He can view the invoices/receipts against He can view the invoices/receipts against his flat and take printout if required his flat and take printout if required

The resident can view the staff working in The resident can view the staff working in his flat and trigger correction if required his flat and trigger correction if required

BROADCASTBROADCAST

Sophisticated Broadcast application using Sophisticated Broadcast application using email and SMS email and SMS

Various options to select RecipientsVarious options to select Recipients Broadcast E-mails, SMS can be scheduled Broadcast E-mails, SMS can be scheduled

for delivery at a later date/time. Essential for delivery at a later date/time. Essential SMS can be sent by Management SMS can be sent by Management Committee - and will reach users even if Committee - and will reach users even if they are registered under DnD Registrythey are registered under DnD Registry

DEDICATED WEBSITEDEDICATED WEBSITE

Each Apartment Complex gets a dedicated Each Apartment Complex gets a dedicated websitewebsite

You can upload images and will show as a You can upload images and will show as a slide show on the home pageslide show on the home page

Configure Welcome Message, instructions Configure Welcome Message, instructions to join your Communityto join your Community

Outsiders can use this page to contact the Outsiders can use this page to contact the Apartment Owners for rental, stall etcApartment Owners for rental, stall etc

MANAGEMENT MODULEMANAGEMENT MODULE Manage UsersManage Users Admin FilesAdmin Files Project & Meeting TrackerProject & Meeting Tracker Asset & Inventory TrackerAsset & Inventory Tracker Helpdesk TrackerHelpdesk Tracker Secret BallotSecret Ballot Maintenance ContactsMaintenance Contacts Staff ManagerStaff Manager Admin ReportsAdmin Reports Notice ManagerNotice Manager Events & Facility BookingEvents & Facility Booking Visitor & Staff Attendance TrackerVisitor & Staff Attendance Tracker Movement In/Out TrackerMovement In/Out Tracker

MANAGE USERSMANAGE USERS

Resident accounts can be added, Resident accounts can be added, approved, deactivated approved, deactivated

Bulk upload from spreadsheet to Bulk upload from spreadsheet to create Resident Accounts create Resident Accounts

Admin Access to users provided from Admin Access to users provided from this Application this Application

ROLL MATRIXROLL MATRIX

ADMIN FILESADMIN FILES

Storage space for scanned Storage space for scanned agreements, work in progress agreements, work in progress documents documents

Once document is ready to be shared Once document is ready to be shared with all residents, one click with all residents, one click publishing sends it to the Document publishing sends it to the Document Repository Repository

PROJECT & MEETING TRACKERPROJECT & MEETING TRACKER

Long running projects can be logged under Long running projects can be logged under customizable categories, responsibility and customizable categories, responsibility and status can be assignedstatus can be assigned

Work-in-progress notes can be updated. Notes Work-in-progress notes can be updated. Notes get saved with the author and date automaticallyget saved with the author and date automatically

Create Meetings with agenda items, set date, Create Meetings with agenda items, set date, time and Venue for the meeting time and Venue for the meeting

Send automatic Email and SMS Reminders for Send automatic Email and SMS Reminders for the participantsthe participants

Close the Meeting and share the Report by Email Close the Meeting and share the Report by Email to all Inviteesto all Invitees

ASSET & INVENTORY TRACKERASSET & INVENTORY TRACKER

Information on capital assets can be Information on capital assets can be stored in this applicationstored in this application

Service providers can be assigned to each Service providers can be assigned to each AssetAsset

Email or SMS alerts can be setup for Email or SMS alerts can be setup for preventive maintenance appointments, preventive maintenance appointments, renewal of AMC contracts etcrenewal of AMC contracts etc

Easy documentation of Service History Easy documentation of Service History Easily Track InventoryEasily Track Inventory

HELPDESK TRACKERHELPDESK TRACKER A resident can lodge two types of Tickets - A resident can lodge two types of Tickets -

Personal and CommunityPersonal and Community "Personal Tickets" can be viewed only by the "Personal Tickets" can be viewed only by the

resident and other members of his or her flatresident and other members of his or her flat "Community Tickets" can be viewed by all "Community Tickets" can be viewed by all

residents residents Help Desk updates sent through E-mail and SMSHelp Desk updates sent through E-mail and SMS Tickets can be automatically escalated if it is not Tickets can be automatically escalated if it is not

acted upon within a set timeframe acted upon within a set timeframe Residents can lodge a Ticket just by sending an Residents can lodge a Ticket just by sending an

SMS to a Dedicated NumberSMS to a Dedicated Number

SECRET BALLOTSECRET BALLOT The Online Secret Ballot mimics the The Online Secret Ballot mimics the

physical ballot and has more features physical ballot and has more features Only the election officer who sets up the Only the election officer who sets up the

poll can view the results onlinepoll can view the results online Once poll is closed, the scores and Once poll is closed, the scores and

attendance reports are readily available attendance reports are readily available and can be printed by the election officer and can be printed by the election officer

MAINTENANCE CONTACTSMAINTENANCE CONTACTS

The central directory of your AMC The central directory of your AMC contacts, other maintenance contactscontacts, other maintenance contacts

Due dates of upcoming payments can be Due dates of upcoming payments can be set so that you can avoid penaltiesset so that you can avoid penalties

These contacts can be assigned to These contacts can be assigned to designated Assets in Asset Tracker designated Assets in Asset Tracker

STAFF MANAGERSTAFF MANAGER

Directory of all staff specific to a flat, such as Directory of all staff specific to a flat, such as domestic help, driver, cook etcdomestic help, driver, cook etc

Status such as 'Active', 'Temp', 'Expired' can be Status such as 'Active', 'Temp', 'Expired' can be assigned to control entryassigned to control entry

Details such as Badge Number, phone number, Details such as Badge Number, phone number, email, address, photograph can be stored for email, address, photograph can be stored for each staff membereach staff member

APIs available to seamlessly integrate with APIs available to seamlessly integrate with hardware devices like RFID cards, Bio-metric hardware devices like RFID cards, Bio-metric scanners etcscanners etc

ADMIN REPORTSADMIN REPORTS

Reports from all Management and Reports from all Management and Accounting Applications consolidated in Accounting Applications consolidated in this applicationthis application

Very useful readymade reports such as Very useful readymade reports such as Residents List, Vehicle report, Maintenance Residents List, Vehicle report, Maintenance Fee defaulters, Cash Flow report, Expense Fee defaulters, Cash Flow report, Expense report etcreport etc

Any report can be published to the Notice Any report can be published to the Notice Board with single click, so they can be Board with single click, so they can be shared with all residentsshared with all residents

NOTICE MANAGERNOTICE MANAGER

Admin can create a workflow to approve noticesAdmin can create a workflow to approve notices Admin can set categories like Commercial Admin can set categories like Commercial

Notices ( Rental, sale etc.) and Non-Commercial Notices ( Rental, sale etc.) and Non-Commercial NoticesNotices

Once a notice is posted by a resident, it comes Once a notice is posted by a resident, it comes for approval to the Adminfor approval to the Admin

Admin can then set the category based on the Admin can then set the category based on the notice content notice content

Integrated with Income Tracker and an invoice Integrated with Income Tracker and an invoice gets posted automatically to the relevant gets posted automatically to the relevant resident's account for commercial noticesresident's account for commercial notices

EVENTS & FACILITY BOOKINGEVENTS & FACILITY BOOKING

Calendar which displays booked / blocked Calendar which displays booked / blocked facilities and events facilities and events

View facilities booked by resident, and View facilities booked by resident, and others others

Resident can book a facility Resident can book a facility

System will not book a facility if a booking System will not book a facility if a booking already exists already exists

Hard Booking : Hard Booking : Integrated with payment Integrated with payment gatewaygateway

EVENTS & FACILITY BOOKINGEVENTS & FACILITY BOOKING

Setup facilities - one time use cost or cost Setup facilities - one time use cost or cost per hour, income account for facility per hour, income account for facility booking, auto-cancel duration for each booking, auto-cancel duration for each facility facility

Retire Facilities temporarilyRetire Facilities temporarily Collect payment and confirm booking, Collect payment and confirm booking,

cancel bookingcancel booking View past bookings, utilization etc. View past bookings, utilization etc.

ATTENDANCE TRACKERATTENDANCE TRACKER

Track Visitors and Staff Entering and Leaving Track Visitors and Staff Entering and Leaving the Complex the Complex

Assign multiple gates and track movement Assign multiple gates and track movement at each gateat each gate

Integrated with Staff Manager Integrated with Staff Manager Configurable Visitor entry reasons eg. Configurable Visitor entry reasons eg.

Personal Visit, Door Delivery etcPersonal Visit, Door Delivery etc Comprehensive Reports to track the entry / Comprehensive Reports to track the entry /

exitexit

MOVE IN/OUT TRACKERMOVE IN/OUT TRACKER

Setup a workflow for tracking Move Ins Setup a workflow for tracking Move Ins and Move Outsand Move Outs

Capture I-Form, J-Form and Share Register Capture I-Form, J-Form and Share Register Details for each MemberDetails for each Member

Capture Lease Start and Lease End for Capture Lease Start and Lease End for TenantsTenants

BILLING MODULEBILLING MODULE

Income TrackerIncome Tracker Payment Gateway Payment Gateway

INCOME TRACKERINCOME TRACKER Automatic Invoice generation against each flatAutomatic Invoice generation against each flat Supports different Apartment CategoriesSupports different Apartment Categories Manual invoice can be keyed for all other receivables Manual invoice can be keyed for all other receivables

such as Ad-Hoc fees or penalties such as Ad-Hoc fees or penalties Easy set up of Income HeadsEasy set up of Income Heads Post Dated Cheques can be tracked easilyPost Dated Cheques can be tracked easily Financial details against each flats viewed with ease, Financial details against each flats viewed with ease,

with color coded lights to identify defaulterswith color coded lights to identify defaulters Email/SMS reminder can be sent to payment defaultersEmail/SMS reminder can be sent to payment defaulters Very easy to use - be compliant with accounting Very easy to use - be compliant with accounting

standards without being an accountant standards without being an accountant

PAYMENT GATEWAYPAYMENT GATEWAY

Residents can pay their dues online through Residents can pay their dues online through Payment Gateway provided by CitibankPayment Gateway provided by Citibank

Instant E-Receipts is generated and their Dues Instant E-Receipts is generated and their Dues get cleared offget cleared off

Payment gets routed to Association bank Payment gets routed to Association bank directly from Nodal Bank directly from Nodal Bank

Amount will be settled within T+3 daysAmount will be settled within T+3 days Facility Booking, Move in/out charges, Festival Facility Booking, Move in/out charges, Festival

ticketing can all be done easily through ticketing can all be done easily through Payment GatewayPayment Gateway

ACCOUNTING MODULEACCOUNTING MODULE

Income TrackerIncome Tracker Expense TrackerExpense Tracker Bank & CashBank & Cash General LedgerGeneral Ledger Payment GatewayPayment Gateway

EXPENSE TRACKEREXPENSE TRACKER Easy setup and tracking of Direct and Indirect Easy setup and tracking of Direct and Indirect

Expense HeadsExpense Heads Expenses for past periods can be comparedExpenses for past periods can be compared Budgeting for selected Expense Heads, with Budgeting for selected Expense Heads, with

variance trackingvariance tracking Online Purchase Requests can be createdOnline Purchase Requests can be created Approvers can be selected and approval can be Approvers can be selected and approval can be

made onlinemade online Service Tax and TDS are captured and posted to Service Tax and TDS are captured and posted to

relevant Tax Accountsrelevant Tax Accounts Outstanding dues against Vendors is availableOutstanding dues against Vendors is available

BANK & CASHBANK & CASH

Configure Bank Accounts and Petty CashConfigure Bank Accounts and Petty Cash Seamlessly integrated with Income Tracker Seamlessly integrated with Income Tracker

and Expense Tracker - all income and and Expense Tracker - all income and expenses posted reflect against Bank expenses posted reflect against Bank Accounts or Petty CashAccounts or Petty Cash

Transfer between accounts, withdrawal to Transfer between accounts, withdrawal to Petty Cash can be capturedPetty Cash can be captured

Makes Bank reconciliation very easy Makes Bank reconciliation very easy

GENERAL LEDGERGENERAL LEDGER Chart of Accounts to configure Assets, Liabilities, Chart of Accounts to configure Assets, Liabilities,

Income and Expense Account Heads all in one Income and Expense Account Heads all in one placeplace

Journal Entries to move money to relevant Journal Entries to move money to relevant Account HeadsAccount Heads

Journal Entries to capture asset depreciation, Journal Entries to capture asset depreciation, bank charges and loans etcbank charges and loans etc

Free flow query to pull up transactions from any Free flow query to pull up transactions from any date and any accountdate and any account

Trial Balance, Balance Sheet and Profit & Loss Trial Balance, Balance Sheet and Profit & Loss Statements with option to export to Excel Statements with option to export to Excel

GENERAL LEDGERGENERAL LEDGER

Free flow query to pull up transactions Free flow query to pull up transactions from any date and any accountfrom any date and any account

Trial Balance, Balance Sheet and Profit & Trial Balance, Balance Sheet and Profit & Loss Statements with option to export to Loss Statements with option to export to Excel Excel

THE ENDTHE END