HARBOR COMMISSION AGENDA Meeting Monday, January 11 th , 2021 Begins at 7 pm THIS WILL BE AN ELECTRONIC MEETING 1. CALL TO ORDER 2. APPROVAL OF MINUTES a. Harbor Commission meeting held October 12 th , 2020 3. REPORTS a. Staff – Harbormaster b. Council – Doug Bronkema c. Treasurer’s Report presented 4. CITIZENS COMMENTS 5. OLD BUSINESS a. Bio-swale and rain garden construction completed mid-November b. Completed raising slips, fuel dock and launch ramp dock c. Bathroom countertop and sink RESOLUTION 20-31 approved at RCM 11/2/20 d. French drain installed for UST e. Winterized bath house, pavilion, harbor f. Tri-annual inspection of boilers completed g. Seasonal boater contracts sent h. DNR not increasing transient or seasonal rates for 2021 season 6. NEW BUSINESS a. Matt Soper offshore boat race presentation b. Bath house paint, lighting, sink, and countertop project c. Preventative maintenance on power pedestal d. FY 2021 budget e. Full time staff employee added f. Hogarths came out for routine pest control g. Don Reynolds and fishing expo on June 30th, 2021 7. CORRESPONDENCE a. Great Lakes water levels b. ACOE weekly Great Lakes water level update 8. ADJOURNMENT ZOOM LINK FOR PUBLIC PARTICIPATION: When: January 11 th , 2021 07:00 PM Eastern Time (US and Canada) Topic: Harbor Commission – January 11 th , 2020 Please copy the link below and paste into your browser to join the webinar:
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HARBOR COMMISSION AGENDA Meeting Monday, January 11th, 2021
Begins at 7 pm THIS WILL BE AN ELECTRONIC MEETING
1. CALL TO ORDER 2. APPROVAL OF MINUTES
a. Harbor Commission meeting held October 12th, 2020 3. REPORTS
a. Staff – Harbormaster b. Council – Doug Bronkema c. Treasurer’s Report presented
4. CITIZENS COMMENTS 5. OLD BUSINESS
a. Bio-swale and rain garden construction completed mid-November b. Completed raising slips, fuel dock and launch ramp dock c. Bathroom countertop and sink RESOLUTION 20-31 approved at RCM 11/2/20 d. French drain installed for UST e. Winterized bath house, pavilion, harbor f. Tri-annual inspection of boilers completed g. Seasonal boater contracts sent h. DNR not increasing transient or seasonal rates for 2021 season
6. NEW BUSINESS
a. Matt Soper offshore boat race presentation b. Bath house paint, lighting, sink, and countertop project c. Preventative maintenance on power pedestal d. FY 2021 budget e. Full time staff employee added f. Hogarths came out for routine pest control g. Don Reynolds and fishing expo on June 30th, 2021
7. CORRESPONDENCE
a. Great Lakes water levels b. ACOE weekly Great Lakes water level update
8. ADJOURNMENT ZOOM LINK FOR PUBLIC PARTICIPATION:
When: January 11th, 2021 07:00 PM Eastern Time (US and Canada)
Topic: Harbor Commission – January 11th, 2020
Please copy the link below and paste into your browser to join the webinar:
ZOOM instructions
When: Jan 11, 2021 07:00 PM Eastern Time (US and Canada)
Topic: Harbor Commission - January 11, 2021
Please copy the link below and paste it into your browser to join the webinar:
CALL TO ORDER: Meeting called to order at 7:00 P.M.
APPROVAL OF MINUTES:
a. Regular Harbor Commission meeting held September 14th, 2020: Commissioner Hansen motioned, and Commissioner Blesma seconded to approve minutes from the regular meeting September 14th, 2020. All members present voting yes. Motion carried.
REPORTS:
a. Harbormaster Singleton presented the monthly report to the Commission. b. Council: Report presented by Trustee Bronkema c. Treasurer: Harbormaster Singleton provided up to date FY2020-2021 revenue and expenditure report.
CITIZENS COMMENT: 1 citizen comment PRESENTATION FOR BOAT RACE: Mr. Matt Soper provided the commission with a power point presentation for a potential power boat race located in East Grand Traverse Bay. Commission decided to have the Harbormaster put an email out to the seasonal slip holders regarding the potential of a race event. Additionally, the Commission requested that Chairman Fisher write a memo to Village Council exploring possibilities of hosting a race in 2021. OLD BUSINESS:
a. Bio-swale construction began October 5th b. Annual contract has been signed for new storage facility and all items have been transferred into new unit ahead
of the October 1st deadline c. Harbormaster has been selected by the Michigan Boaters Industry Association to the Operations Committee for
the State’s Clean Marina Program. Attended first board meeting 9/18. d. Harbormaster, 45th Parallel Marine and Great Lakes Diving and Salvage set date of construction for the last week
in October. e. Harbor Vista Condominium is proposing the Harbor as well as the Village help to fix the roadway parallel to the
upper harbor launch on Bridge St, which needs repair. DPW Superintendent observed with construction contractor that most of the damage to the street was caused by record high water levels and the current height of the water table. Stand by for updates.
f. Actively beginning a solicitation for potential dredging for the spring of 2021 g. Re-keyed all buildings, pad locks and storage closets on site at the Harbor h. Conducted safety audits on 3 vehicles and trailer making necessary improvements. New headlights, wipers, tires,
trailer wiring harness, fuses replaced in both pick-up trucks for trailer circuits and trailer brake lights i. New fuel hose reel ordered with 18” hose connector and check valve connector j. Continued maintenance of replacing pedestal light components, photocells, tripped red LED circuit board and
fuses
NEW BUSINESS:
a. Harbor received approval for barge and divers to conduct operations on damaged docks. 45th Parallel Marine Inc will begin working on or about the 21st of October. Great Lakes Diving and Salvage has been delayed until the following week.
b. Received 3 quotes for bathroom countertop, sinks and plumbing and presented to the commission. This is a budgeted project on the harbor’s capital fund for 2020. A motion was made by Commissioner Hansen to have Harbor Flooring fabricate and install the quartz countertop in both the men’s and women’s bathrooms. Motion
second by Commissioner Bronkema. A roll call vote was held with all commissioners voting yes (5-0). Motion passed.
c. French drain installed by harbor staff and RW Mercer for water sensor system in underground storage tank (UST) d. Receiving quotes for new hanging light fixtures in Pavilion e. Submitted application for floating dock extension on Elk River f. DNR not increasing transient or seasonal rates for 2021 season
CORRESPONDENCE:
a. Great Lakes water levels b. ACOE weekly Great Lakes water level update
ADJOURNMENT: Meeting adjourned at 8:02 P.M.
Village of Elk Rapids
Phone: 231-264-9274 Fax: 231-264-6337
315 Bridge Street
P.O. Box 398 Elk Rapids, MI 49629-0398
To: William Cooper, Village Manager
From: Mike Singleton, Harbormaster
Date: January 4th, 2021
Re: December 2020 Monthly Report
1. Fabricated and installed new framework for bathroom counter tops 2. Ordered sinks, faucets, and lighting 3. Fixed with divers 13 slips, raised the fuel dock 1 foot, leveled boat launch dock 4. Tested and fixed visual red warning lights on power pedestals, ordered 18 replacements 5. Conducted preventative maintenance on power pedestals relays, wiring, control wiring on both
30 and 50 amp 6. Procured new night LED courtesy lights for power pedestals 7. Had 3 different commercial companies give estimates for fixing de-humidifier and all HVAC
related items in bath house 8. Winterized bath house and laundry, water completely off at harbor 9. Began painting both men’s and women’s bathrooms 10. Fixed sewage line at fuel dock, installed new fernco fittings 11. Built two new steps on fuel dock 12. New training material and schedule for staff in spring of 2021 13. Contracts sent out for 2021 seasonal boaters 14. Barge winterized, small equipment winterized and stored 15. Counter tops in day room measured for refit 16. New lights came in for over grill area 17. Safety panels installed on overhead heaters at bbq area 18. D&W Mechanical conducted tri-annual boiler inspection in accordance with Michigan Licensing
and Regulatory Affairs regulations, certification current
REVENUE AND EXPENDITURE REPORT FOR ELK RAPIDS VILLAGE 1/4Page: 01/08/2021 08:49 AMUser: LORIDB: Elk Rapids
458,129.57 0.00 50,370.43 508,500.00 Net - Dept 000
9.91 458,129.57 0.00 50,370.43 508,500.00 NET OF REVENUES & EXPENDITURES
0.00 0.00 0.00 0.00 0.00 TOTAL EXPENDITURES9.91 458,129.57 0.00 50,370.43 508,500.00 TOTAL REVENUES
Fund 794 - HARBOR BREAKWATER RESERVE:
13.28 780,330.47 (117.51)119,526.53 899,857.00 NET OF REVENUES & EXPENDITURES
91.20 96,196.44 117.51 997,046.56 1,093,243.00 TOTAL EXPENDITURES - ALL FUNDS56.02 876,526.91 0.00 1,116,573.09 1,993,100.00 TOTAL REVENUES - ALL FUNDS
***EMS Stations (X2)• Lost & Found• Safety• First Aid
***Shuttle Parking planned in Acmeand other areas around Elk Rapids
Crane-In Boats
Dry Pit Area(marina parking lot)
Fans & Family Friendly
Race Boats
Supercat Class
Class One - International
Superstock Class - Outboard
2020 World Champions – from Elk Rapids
Spectators and Cost No charge for Spectators to view Race – FREE EVENT Open to public Except select VIP areas Raise funds via Sponsors to put on Event (Not funded by Village)
Spectators have access to Race Boats & Drivers Fan friendly - more access than any other motorsport Pit access, pictures, autographs. Meet the Drivers Promote and Raise funds for local municipal needs and/or
charities Significant financial benefits to the Village of Elk Rapids
National exposure promoting Elk Rapids area – Tourism
Spectator Parking Additional Parking Lots Burnett Foods Shorts Brewery and Industrial Park Old Lumber Yard property (near water tower) Elk Rapids High School Many others TBD/pending
Shuttle Service to/from Acme to be provided Confirmed for use of Tom’s Acme location for Shuttle Service
Shuttle Service to/from other areas outside of downtown Elk Rapids can also be provided
Local Business Rehabilitate local businesses Due to Covid impact
Input by local business focus groups to maximize event benefits
Examples: “Taste of Elk Rapids” Sidewalk sale for retailers during event(Evening on River St) Boat and/or Car show during event
Economic Impact to the Elk Rapids area should exceed $1.5mil+ for this 3 day event (based upon other race site economic impact info as published)
Logistics
“Keep it Clean” campaign Provide signage throughout Village
Provide & Maintain extensive Porta-Jon & Trash Container locations
Barricade off key environment sensitive areas Example: Provide fencing around Dune Grass at Dam Beach
Parking Provide signage and volunteers to assist with parking
Including in residential areas to not block driveways
Provide enhanced shuttle service for marina use to High School
Marina will not be closed during the event for ramp use or boat access in/out of the marina
Dam Beach - Fencing= Toilets/Trash
= Orange Fencing
Veterans Park
= Toilets/Trash
= EMS
Marina Area (Friday – Sunday)
Security Check Point
Security Fence
Toilets/Trash
Race Control & EMS
Crane Area
Marina Access during event times= Boat Access to Bay/Marina (no wake zone)
History in this area
Nearly 100 years
Key Notables Promote SAFE boating
Sign kids up for Boater Safety class Partner with DNR & Law Enforcement
Recycle program for Event waste Volunteers and qualified vendors to maintain waste collection Waste Stewarts to maintain Beaches and Park areas
“KEEP IT CLEAN” Campaign
Multiple “pods” of Porta-Jons for public use
Acknowledged Lake Trout spawning area outside of marina entrance (occurs in Oct/Nov) ***Confirmed with DNR – no impact
Continue to work with Village of Elk Rapids leaders to create a successful & safe community event including: Elk Rapids DDA Chamber of Commerce Harbor Commission Local and Regional Police, Fire, and First Responders USCG & DNR Village Managers (final approval requested)