GLTC Full board packet 02 04-2015-1

Greater Lynchburg Transit Company | Page 1 of 28

BOARD OF DIRECTORS MEETING

AGENDA – WEDNESDAY, FEBRUARY 4T H, 2015

8:30 AM, GLTC TRANSFER CENTER - 800 KEMPER STREET

1. Public Comment

2. Consideration of Approval:

a. January 7, 2015 Minutes

3. Staff Reports:

a. December, 2014 Financial Statements

b. December, 2014 Ridership Report

c. Capital Projects

d. Management Report

e. Kemper Street Transfer Center update

f. O&M Facility update

g. Technology Update (RouteMatch System, Fare Vending Machine)

4. Action Item: GLTC Check Signer (GM)

5. Civil War Tour Service Request

6. Transfer Center Meeting Room Policy

7. President’s Report

8. Other Business

9. Adjourn

Please call in advance if you are unable to attend the meeting: Natalie Wilkins at 434-455-4010 (or) Josh Baker at

434-455-5084. Please bring this packet with you to the meeting.

If you need to leave early, please advise the President at the start of the meeting, as we might need to adjust the

agenda.


GLTC BOARD ITEM DETAIL

WEDNESDAY, FEBRUARY 4TH , 2015

Agenda Item Title:

January 7, 2015 Board Meeting Minutes Agenda Item Number:

2a.

What’s required:

FOR CONSENT: REGULAR ITEM: X CLOSED SESSION:

FOR ACTION: X FOR YOUR INFORMATION:

(Confidential)

SUMMARY:

See attached Board Meeting Minutes from January 7, 2015

CONTACT(S):

Natalie Wilkins and Josh Baker

ATTACHMENT(S):

Minutes found on Pages 3-5


Go Green! Ride Blue! With GLTC

Draft Minutes

Greater Lynchburg Transit Company (GLTC)

BOARD OF DIRECTORS MEETING

January 7, 2015 8:30 a.m.

A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, January 7, 2015 at the GLTC office, 800 Kemper Street, Lynchburg, Virginia. Board members attending were: Greg Daniels, Peggy Whitaker, Dr. Jim Mundy, Jack Hellewell, Jennifer Martin, Christian DePaul, and Lee Beaumont. Staff members attending were: Gary Paris, Allen Robey, Gloria Berkley, Millie Martin, and Natalie Wilkins. Visitors to the meeting included Patrice Strachan of DRPT, Ron Reekes of Wendel, Gary DuPriest of the ADA Committee, Sharon Slaughter and Jackie Robinson (GLTC Customers), and, Justin Faulconer of the News and Advance.

Absent: Kim Payne

Mr. Daniels called the meeting to order at 8:37 a.m.

Mr. Daniels asked for public comment. Mr. DuPriest stated that Ms. Walton did a great job

during her tenure at GLTC. He stated that as things move forward, it is important that GLTC has

a very good General Manager to continue the positive progress made in the last couple of

years. Mr. DuPriest also stated that the drivers need sensitivity training but overall, the entire

staff does a super job. He said the Board has done a great job as well. Mr. Daniels echoed Mr.

DuPriest’s comments stating that GLTC staff has done a great job in maintaining its operations.

Consideration of Approval of Minutes

Mr. Daniels asked for consideration of approval of the minutes of the December 3, 2014. Dr.

Mundy made a motion to approve the minutes as presented with Mr.Hellewell seconding the

motion and the vote was unanimously carried.


New General Manager

Mr. Daniels stated that the new General Manager is scheduled to start on January 19. First

Transit is still awaiting background and drug checks before an official announcement is made.

Due to the holidays, there was a delay in completing the necessary paperwork. First Transit will

prepare a press release and notify staff when all formalities are finalized.

Staff reports

All reports except for the Kemper Street Transfer Center update were tabled until the February

meeting.

Kemper Street Transfer Center Update

Mr. Reekes stated that the cobblestones on Kemper Street should be complete today. Wendel

is in negotiations regarding two change orders (electrical and IT connections) for the transfer

center. The entire Kemper Street Transfer Center should be complete in the next 60 days. While

there are sufficient funds to complete the project, Wendel is careful in dispersing the funds as

they complete the last portion of the project.

Mr. Reekes stated that Wendel has received comments from DRPT regarding the O&M Facility

and close to releasing a bid. Ms. Strachan stated that the packet is in review and DRPT is making

sure all changes are being done. Ms. Suter, the City’s Procurement Manager will assist in the

pre-bid meetings.

Mr. Daniels asked staff if they had any reports. Mr. Robey stated that the test version of Route

Match (Real Time Bus Locator Information) is currently in progress. He stated that more

installations are planned for tomorrow and every looks good. Once all the upgrades are

complete, staff will investigate mobile apps and the customer service reps will be provide

training for GLTC customers. Information will be placed on our website as well as social media.

Mr. Daniels stated that the new website has been launched and thanked Ms. Wilkins for her

part in the project.

There was discussion regarding the ticket vending machine in the transfer center lobby.

Currently, the machine only accepts cash. Mr. Paris stated that GLTC needs to find another

vendor to correct the problem. The one that was recommended by GFI has not worked out.


Signature for Updated TEAM resolution

This topic was tabled until the February meeting.

Civil War Request

Ms. Wilkins reviewed the request as submitted in the packet regarding a Civil War Tour in April.

After discussion, the board requested more detailed information to determine the best solution

for this request.

Lynchburg City Library Meeting Room Policy

As per the board request, Ms. Wilkins provided a copy of the City Library’s meeting room policy.

After review, the board asked Ms. Wilkins to customize that policy to GLTC’s needs and present

at the next board meeting.

Sunday Service

There was discussion as to whether GLTC should bring back Sunday service. The board

recommended the new GM make this a priority upon arrival at GLTC.

President’s Report:

As there was no further business, the meeting adjourned at 9:14 a.m.

Secretary/Treasurer




Agenda Item Title:

November & December 2014 Financial Reports Agenda Item Number:

3a.

What’s required:


FOR ACTION: FOR YOUR INFORMATION:

(Confidential)

SUMMARY:

The Financial Statements for November 2014 and December 2014 are attached.

DATA CONTRIBUTORS: Millie Martin and Josh Baker

ATTACHMENT(S): Found on Pages: 7 - 16


CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENT

AS OF NOVEMBER 30, 2014

MONTH TO DATE YEAR TO DATE

FY2015 FY2015 FY2015 FY2015

NOV NOV % YTD YTD %

ACTUAL BUDGET VAR ACTUAL BUDGET VAR

REVENUE

FRT Passenger Revenue 75,058$ 84,723$ -11% 359,355$ 423,613$ -15%

DRT Passenger Revenue 6,913 8,167 -15% 37,076 40,833 -9%

Contracts (LC Access) 1,907 2,063 -8% 7,628 10,317 -26%

Contracts (CVCC Access) 4,167 2,063 102% 20,833 10,317 102%

Liberty University Revenue 134,162 101,090 33% 536,647 404,361 33%

Other Contract Revenue 732 3,317 -78% 6,405 16,583 -61%

Non-Operating Revenue 55 - 100% 21,281 - 100%

Advertising Revenue 6,270 4,583 37% 31,158 22,917 36%

City Operating Assistance 116,170 116,170 0% 580,849 580,849 0%

County Operating Assistance 4,791 4,791 0% 23,955 23,955 0%

State Operating Assistance 121,825 115,833 5% 609,127 579,167 5%

Federal Operating Assistance 169,961 164,977 3% 849,807 824,883 3%

TOTAL REVENUE 642,011$ 607,777$ 6% 3,084,121$ 2,937,795$ 5%

EXPENSES

FIXED ROUTE

Operator Labor 152,050$ 141,687$ 7% 683,921$ 708,433$ -3%

Operator-Overtime 46,288 5,574 730% 158,916 27,868 470%

Other Salaries & Wages 18,430 16,332 13% 72,487 81,658 -11%

Supervisors-Overtime 3,075 1,818 69% 16,067 9,090 77%

Fringe Benefits 102,820 98,001 5% 417,038 490,005 -15%

TOTAL FIXED ROUTE 322,662$ 263,411$ 22% 1,348,429$ 1,317,053$ 2%

DEMAND RESPONSE

Operator Labor 20,416$ 20,559$ -1% 103,496$ 102,793$ 1%

Operator-Overtime-PTS 1,088 1,052 3% 3,641 5,258 -31%

Other Salaries & Wages 6,031 7,429 -19% 47,407 37,143 28%

Fringe Benefits 13,112 8,802 49% 69,198 44,008 57%

TOTAL DEMAND RESPONSE 40,647$ 37,840$ 7% 223,743$ 189,201$ 18%

MAINTENANCE

Other Salaries & Wages 46,770$ 47,763$ -2% 247,685$ 238,816$ 4%

Inspection&Maint,Srvc-Overtime 4,637 1,592 191% 20,792 7,960 161%

Fringe Benefits 24,355 26,890 -9% 120,213 134,450 -11%

Fuel & Lubricants 57,563 72,722 -21% 334,884 363,608 -8%

Tires & Tubes 3,720 4,824 -23% 28,471 24,120 18%

Other Materials & Supplies 30,721 27,061 14% 173,286 135,303 28%

TOTAL MAINTENANCE 167,767$ 180,852$ -7% 925,330$ 904,258$ 2%

ADMINISTRATION

Other Salaries & Wages 15,715$ 15,760$ 0% 108,746$ 78,799$ 38%

Fringe Benefits 7,609 6,571 16% 48,692 32,854 48%

Services 36,455 32,804 11% 203,420 164,019 24%

Utilities 7,133 13,555 -47% 39,886 67,777 -41%

Casualty & Liability Expenses 21,362 26,347 -19% 106,808 131,733 -19%

Other Materials & Supplies 4,129 6,748 -39% 18,387 33,740 -46%

Miscellaneous 6,965 7,042 -1% 35,347 35,208 0%

TOTAL ADMINISTRATION 99,369$ 108,826$ -9% 561,286$ 544,130$ 3%

TOTAL EXPENSES 630,444$ 590,929$ 7% 3,058,788$ 2,954,643$ 4%

NET INCOME/(LOSS) 11,567$ 16,848$ -31% 25,333$ (16,848)$ 167%


CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENT

AS OF DECEMBER 31, 2014


FY2015 FY2015 FY2015 FY2015

DEC DEC % YTD YTD %

ACTUAL BUDGET VAR ACTUAL BUDGET VAR

REVENUE


DRT Passenger Revenue 7,415 8,167 -9% 44,491 49,000 -9%

Contracts (LC Access) 1,907 2,063 -8% 9,535 12,380 -23%

Contracts (CVCC Access) 4,167 2,063 102% 25,000 12,380 102%

Liberty University Revenue 134,162 101,090 33% 670,809 505,451 33%

Other Contract Revenue 2,313 3,317 -30% 8,717 19,900 -56%

Non-Operating Revenue 5 - 100% 21,286 - 100%

Advertising Revenue 7,260 4,583 58% 38,418 27,500 40%

City Operating Assistance 116,170 116,170 0% 697,019 697,019 0%

County Operating Assistance 4,791 4,791 0% 28,746 28,746 0%

State Operating Assistance 121,825 115,833 5% 730,952 695,000 5%

Federal Operating Assistance 169,961 164,977 3% 1,019,768 989,860 3%

TOTAL REVENUE 636,749$ 607,777$ 5% 3,720,870$ 3,545,572$ 5%

EXPENSES

FIXED ROUTE

Operator Labor 136,852$ 141,687$ -3% 820,774$ 850,120$ -3%


Other Salaries & Wages 21,132 16,332 29% 93,619 97,989 -4%

Supervisors-Overtime 925 1,818 -49% 16,992 10,908 56%

Fringe Benefits 111,476 98,001 14% 528,514 588,007 -10%


DEMAND RESPONSE

Operator Labor 21,651$ 20,559$ 5% 125,147$ 123,352$ 1%

Operator-Overtime-PTS 801 1,052 -24% 4,442 6,309 -30%


Fringe Benefits 17,689 8,802 101% 86,887 52,810 65%

TOTAL DEMAND RESPONSE 45,113$ 37,840$ 19% 268,856$ 227,042$ 18%

MAINTENANCE



Fringe Benefits 31,149 26,890 16% 151,361 161,341 -6%

Fuel & Lubricants 43,957 72,722 -40% 378,841 436,330 -13%

Tires & Tubes 18,967 4,824 293% 47,438 28,944 64%


TOTAL MAINTENANCE 170,889$ 180,852$ -6% 1,096,219$ 1,085,110$ 1%

ADMINISTRATION


Fringe Benefits 15,205 6,571 131% 63,897 39,425 62%

Services 16,434 32,804 -50% 219,854 196,823 12%

Utilities 12,068 13,555 -11% 51,954 81,333 -36%

Casualty & Liability Expenses (7,272) 26,347 -128% 99,536 158,080 -37%

Other Materials & Supplies 1,627 6,748 -76% 20,015 40,488 -51%

Miscellaneous 2,633 7,042 -63% 37,979 42,250 -10%

TOTAL ADMINISTRATION 65,769$ 108,826$ -40% 627,055$ 652,957$ -4%

TOTAL EXPENSES 568,729$ 590,929$ -4% 3,627,517$ 3,545,572$ 2%

NET INCOME/(LOSS) 68,020$ 16,848$ 304% 93,353$ -$ 100%


CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENT



FY2015 FY2014 FY2015 FY2014

NOV NOV % YTD YTD %

ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE


DRT Passenger Revenue 6,913 6,338$ 9% 37,076 34,882 6%

Contracts (LC Access) 1,907 2,476$ -23% 7,628 10,404 -27%

Contracts (CVCC Access) 4,167 -$ 100% 20,833 - 100%

Liberty University Revenue 134,162 90,253$ 49% 536,647 361,014 49%

Other Contract Revenue 732 1,310$ -44% 6,405 6,293 2%

Non-Operating Revenue 55 74$ -25% 21,281 27,893 -24%

Advertising Revenue 6,270 2,422$ 159% 31,158 14,475 115%

City Operating Assistance 116,170 99,520$ 17% 580,849 497,600 17%

County Operating Assistance 4,791 4,791$ 0% 23,955 23,955 0%

State Operating Assistance 121,825 89,614$ 36% 609,127 447,742 36%

Federal Operating Assistance 169,961 164,477$ 3% 849,807 822,383 3%

TOTAL REVENUE 642,011$ 539,169$ 19% 3,084,121$ 2,675,826$ 15%

EXPENSES

FIXED ROUTE

Operator Labor 152,050$ 139,934$ 9% 683,921$ 710,961$ -4%


Other Salaries & Wages 18,430 13,395 38% 72,487 71,836 1%

Supervisors-Overtime 3,075 1,288 139% 16,067 6,607 143%

Fringe Benefits 102,820 91,384 13% 417,038 392,529 6%


DEMAND RESPONSE

Operator Labor 20,416$ 21,697$ -6% 103,496$ 113,451$ -9%

Operator-Overtime-PTS 1,088 223 388% 3,641 1,274 186%


Fringe Benefits 13,112 17,117 -23% 69,198 75,003 -8%

TOTAL DEMAND RESPONSE 40,647$ 46,798$ -13% 223,743$ 228,315$ -2%

MAINTENANCE



Fringe Benefits 24,355 28,108 -13% 120,213 118,908 1%

Fuel & Lubricants 57,563 67,567 -15% 334,884 358,465 -7%

Tires & Tubes 3,720 4,260 -13% 28,471 28,635 -1%

Other Materials & Supplies 30,721 33,943 -9% 173,286 141,930 22%

TOTAL MAINTENANCE 167,767$ 183,010$ -8% 925,330$ 890,997$ 4%

ADMINISTRATION


Fringe Benefits 7,609 10,366 -27% 48,692 46,744 4%

Services 36,455 37,248 -2% 203,420 181,924 12%

Utilities 7,133 11,461 -38% 39,886 36,726 9%

Casualty & Liability Expenses 21,362 24,042 -11% 106,808 120,489 -11%


Miscellaneous 6,965 794 777% 35,347 16,999 108%


TOTAL EXPENSES 630,444$ 585,623$ 8% 3,058,788$ 2,823,285$ 8%

NET INCOME/(LOSS) 11,567$ (46,455)$ -125% 25,333$ (147,460)$ 682%


CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENT



FY2015 FY2014 FY2015 FY2014

DEC DEC % YTD YTD %

ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE


DRT Passenger Revenue 7,415 6,865$ 8% 44,491 41,747 7%

Contracts (LC Access) 1,907 2,476$ -23% 9,535 12,881 -26%

Contracts (CVCC Access) 4,167 -$ 100% 25,000 - 100%

Liberty University Revenue 134,162 90,253$ 49% 670,809 451,267 49%

Other Contract Revenue 2,313 2,125$ 9% 8,717 8,418 4%

Non-Operating Revenue 5 15,184$ -100% 21,286 43,077 -51%

Advertising Revenue 7,260 3,910$ 86% 38,418 18,385 109%

City Operating Assistance 116,170 99,520$ 17% 697,019 597,120 17%

County Operating Assistance 4,791 4,791$ 0% 28,746 28,746 0%

State Operating Assistance 121,825 89,615$ 36% 730,952 537,357 36%

Federal Operating Assistance 169,961 164,477$ 3% 1,019,768 986,860 3%

TOTAL REVENUE 636,749$ 564,134$ 13% 3,720,870$ 3,239,961$ 15%

EXPENSES

FIXED ROUTE

Operator Labor 136,852$ 117,273$ 17% 820,774$ 828,234$ -1%


Other Salaries & Wages 21,132 13,716 54% 93,619 85,552 9%

Supervisors-Overtime 925 770 20% 16,992 7,377 130%

Fringe Benefits 111,476 92,599 20% 528,514 485,128 9%


DEMAND RESPONSE

Operator Labor 21,651$ 19,721$ 10% 125,147$ 133,172$ -6%

Operator-Overtime-PTS 801 126 536% 4,442 1,400 217%


Fringe Benefits 17,689 18,808 -6% 86,887 93,811 -7%

TOTAL DEMAND RESPONSE 45,113$ 46,729$ -3% 268,856$ 275,043$ -2%

MAINTENANCE



Fringe Benefits 31,149 30,610 2% 151,361 149,518 1%

Fuel & Lubricants 43,957 57,732 -24% 378,841 416,199 -9%

Tires & Tubes 18,967 6,405 196% 47,438 35,040 35%


TOTAL MAINTENANCE 170,889$ 160,420$ 7% 1,096,219$ 1,051,418$ 4%

ADMINISTRATION


Fringe Benefits 15,205 9,662 57% 63,897 56,406 13%

Services 16,434 43,289 -62% 219,854 225,213 -2%

Utilities 12,068 9,588 26% 51,954 46,314 12%

Casualty & Liability Expenses (7,272) 24,114 -130% 99,536 144,602 -31%

Other Materials & Supplies 1,627 1,643 -1% 20,015 12,297 63%

Miscellaneous 2,633 1,214 117% 37,979 18,211 109%


TOTAL EXPENSES 568,729$ 537,529$ 6% 3,627,517$ 3,360,814$ 8%

NET INCOME/(LOSS) 68,020$ 26,604$ 156% 93,353$ (120,854)$ 229%


Greater Lynchburg Transit Company, Inc.

Balance Sheet

November FY 2015

FY 2015 FY 2014 Difference

ASSETS

Cash - GLTC 1,289$ -$ 1,289$

Cash - Capital 221,990 239,873 (17,883)

Accounts Receivable 380,930 100,309 280,622

TOTAL CURRENT ASSETS 604,210$ 340,182$ 264,028$

Tangible Property 39,077,070$ 33,608,060$ 5,469,010$

Accumulated Depreciation (13,073,244) (10,667,885) (2,405,359)

NET FIXED ASSETS 26,003,826$ 22,940,175$ 3,063,651$

TOTAL ASSETS 26,608,036$ 23,280,357$ 3,327,678$

LIABILITIES AND CAPITAL

Accounts Payable - Miscellaneous 356,996$ 83,919$ 273,077$

TOTAL LIABILITIES 356,996 83,919 273,077

Capital Stock 5 5$

Accumulated Income/(Loss) Prior Years 25,674,660 20,426,215 5,248,445

Accumulated Income/(Loss) Current Year 576,375 2,770,218 (2,193,843)

TOTAL CAPITAL 26,251,040$ 23,196,438$ 3,054,601$

TOTAL LIABILITIES AND CAPITAL 26,608,036$ 23,280,357$ 3,327,679$


Greater Lynchburg Transit Company, Inc.

Balance Sheet

December FY 2015

FY 2015 FY 2014 Difference

ASSETS

Cash - GLTC -$ -$ -$

Cash - Capital 277,397 275,154 2,243

Accounts Receivable 380,930 100,309 280,622

TOTAL CURRENT ASSETS 658,328$ 375,463$ 282,865$

Tangible Property 39,077,070$ 34,623,871$ 4,453,199$

Accumulated Depreciation (13,073,244) (10,667,885) (2,405,359)

NET FIXED ASSETS 26,003,826$ 23,955,987$ 2,047,839$

TOTAL ASSETS 26,662,153$ 24,331,449$ 2,330,704$


Accounts Payable - Miscellaneous 356,996$ 83,919$ 273,077$

TOTAL LIABILITIES 356,996 83,919 273,077

Capital Stock 5 5$

Accumulated Income/(Loss) Prior Years 25,674,660 20,426,215 5,248,445

Accumulated Income/(Loss) Current Year 630,493 3,821,310 (3,190,818)

TOTAL CAPITAL 26,305,157$ 24,247,530$ 2,057,627$

TOTAL LIABILITIES AND CAPITAL 26,662,153$ 24,331,449$ 2,330,704$


GREATER LYNCHBURG TRANSIT COMPANY, INC.INCOME STATEMENT


FY2015 FY2015

ACTUAL ACTUAL

NOV YTD

REVENUE

Operating Assistance Revenue 365,476$ 2,479,365$

Money Paid to CVTMCI (365,476) (2,479,365)

Sale of Equipment & Vehicles - -

Federal Grant Revenue - 460,058

Money to be Paid to CVTMCI - -

Local Grant Revenue 1,289 116,317

TOTAL REVENUE 1,289$ 576,375$

EXPENSES

Depreciation -$ -$

Repairs - Capital - -$

Other Miscellaneous Expense - -

TOTAL EXPENSES -$ -$

NET INCOME/(LOSS) 1,289$ 576,375$


GREATER LYNCHBURG TRANSIT COMPANY, INC.INCOME STATEMENT


FY2015 FY2015

ACTUAL ACTUAL

DEC YTD

REVENUE

Operating Assistance Revenue 287,248$ 2,766,613$

Money Paid to CVTMCI (287,248) (2,766,613)

Sale of Equipment & Vehicles - -

Federal Grant Revenue 43,143 503,201

Money to be Paid to CVTMCI - -

Local Grant Revenue 10,975 127,292

TOTAL REVENUE 54,118$ 630,493$

EXPENSES

Depreciation -$ -$

Repairs - Capital - -$

Other Miscellaneous Expense - -

TOTAL EXPENSES -$ -$

NET INCOME/(LOSS) 54,118$ 630,493$


Central VA Transit Management Company Inc.

Balance Sheet

Nov FY 2015

FY 2015 FY 2014 Difference %

ASSETS

Cash 652,900$ 1,015,137$ (362,236)$ -36%

Cash - OPEB 78,092 57,029 21,062 37%

Working Funds 150 150 - 0%

Working Funds - Transfer Center 50 - 50 N/A

Accounts Receivable 168,377 40,942 127,435 311%

Materials and Fuel 172,827 176,844 (4,016) -2%

TOTAL CURRENT ASSETS 1,072,396$ 1,290,102$ (217,706)$ -17%

Tangible Property 12,382$ 12,382$ -$ 0%

Accumulated Depreciation (12,382) (12,382) - 0%

NET FIXED ASSETS -$ -$ -$ 0%

Prepayments 215,264 178,271 36,992 21%

TOTAL ASSETS 1,287,660$ 1,468,373$ (180,713)$ -12%


Accounts Payable - Trade 438,916$ 787,926$ (349,010)$ -44%

Wages Payable 86,519 66,654 19,865 30%

Other Payroll Liabilities 262,993 204,253 58,740 29%

Advance Payments 473,899 557,001 (83,102) -15%

TOTAL LIABILITIES 1,262,327 1,615,834 (353,507) -22%

Accumulated Income/(Loss) Prior Years - - - 0%

Accumulated Income/(Loss) Current Year 25,333 (147,461) 172,794 -117%

Restricted Reserve - - - 0%

TOTAL CAPITAL 25,333$ (147,461)$ 172,794$ -117%

TOTAL LIABILITIES AND CAPITAL 1,287,660$ 1,468,373$ (180,713)$ -12%


Central VA Transit Management Company Inc.

Balance Sheet

Dec FY 2015

FY 2015 FY 2014 Difference %

ASSETS

Cash 856,901$ 230,240$ 626,661$ 272%

Cash - OPEB 78,097 57,034 21,063 37%

Working Funds 150 150 - 0%

Working Funds - Transfer Center 50 - 50 100%

Accounts Receivable 19,455 136,241 (116,786) -86%

Materials and Fuel 159,900 167,461 (7,561) -5%

TOTAL CURRENT ASSETS 1,114,553$ 591,126$ 523,427$ 89%

Tangible Property 12,382$ 12,382$ -$ 0%

Accumulated Depreciation (12,382) (12,382) - 0%

NET FIXED ASSETS -$ -$ -$ 0%

Prepayments 118,587 200,876 (82,289) -41%

TOTAL ASSETS 1,233,140$ 792,002$ 441,138$ 56%


Accounts Payable - Trade 420,334$ 51,802$ 368,533$ 711%

Wages Payable 115,067 81,795 33,272 41%

Other Payroll Liabilities 253,191 199,870 53,321 27%

Advance Payments 351,195 579,390 (228,195) -39%

TOTAL LIABILITIES 1,139,787 912,857 226,930 25%

Accumulated Income/(Loss) Current Year 93,353 (120,855) 214,208 -177%

Restricted Reserve - - - 0%

TOTAL CAPITAL 93,353$ (120,855)$ 214,208$ -177%

TOTAL LIABILITIES AND CAPITAL 1,233,140$ 792,002$ 441,138$ 56%


Percent

Change

30.9% 46.07%

-13.2% 12.12%

7.6% 25.02%

-7.3% 8.48%

24.0% 35.92%

19.8% 2.82%

-23.7% -21.33%

Percent

Change

-1.4% -6.8%

0.6% -4.2%

18.5% 2.9%

17.2% 5.7%

System Ridership Dashboard

Percent

Dec-14 Change 2014 YTD

87,082

9,063

14,456

2.00

$5.24

$50.79

$35.32

1.48

$5.66

$51.88

$34.95

1.50

Dec-14

Revenue Miles FR

Revenue Hours FR

Dec-13

11,869

1,294

1,921

Cost/Hour

Cost/Passenger

Farebox Recovery

Cost/Hour

Cost/Passenger

Revenue Miles

Revenue Hours

Passenger Boardings

Pass Revenue Hour

Cost/Mile

Paratransit (PTS)Dec-14

PercentFixed Route

Dec-14

20.8

$4.58

$35.45

$1.77

156,143

81,668

74,475

78,706

Dec-13

60,141

7,776 6,746

17.1%

$1.36

Change

31.00

507,881

48,756

347,694

$40.95

43,485

1,310,926

520,911

790,015

1,638,861

565,064

Passenger/Hour

Cost/Mile

Passenger Boardings

Total City Trips

Liberty Campus Trips

75,736

92,315

24.91

168,051

12,634

1,329

1,998

78,688

8,112

11,667

1,073,797

16.5%

30.15

$5.12

13.0%13.0%

2013 YTD

1.44

2014 YTD 2013 YTD



Agenda Item Title:

Ridership Report - For December 2014 Only Agenda Item Number:

3b.

What’s required:



(Confidential)

SUMMARY:

This report/summary is for the Year to Date as of December 31st, 2014. Some figures are not included (i.e. Cost/Mile, Cost/Hour, etc) due to new GM becoming acclimated to source data. Will work to include these in a new, more simplified and clear report format within the next couple of months.

Overall, ridership is up over 44% system-wide which is really substantial. Normal ridership increases would be in the 3-5% range based on comparable systems in Virginia. While the majority of the ridership is related to Liberty, the City trips are well above average growth as well which is excellent performance.

Paratransit ridership is up just under 3% year to date, this is normal in relation to the substantial system ridership growth.

There have been 7 preventable accidents year to date, at this time there is not sufficient information to provide a statement on this, however based on previous experience the GM considers this to be a very good safety record for the number of service hours and miles GLTC provides.

The Maintenance record of GLTC is of notable quality, Preventative Maintenance is at 90% on time - would like to see this higher but there have been some staffing challenges which have likely contributed to this. We anticipate an improvement in this as the year progresses. We provided over 36,000 miles of service per road call, this is a good statistic and can be attributed to quality maintenance practices.

DATA CONTRIBUTORS: Josh Baker, Gary Paris, Dennis Dorsey




Agenda Item Title:

Capital Projects Update Agenda Item Number:

3c.

What’s required:



(Confidential)

SUMMARY:

The capital projects list is found on the next page. We are in the process of a thorough re-examination of all projects including status, next steps and where we have necessary adjustments to the project scope. Many of these projects existed prior to the knowledge that we would definitely have the O&M Facility. Because of this some projects will change in scope to ensure we are preparing and planning for the new Facility while not wasting money on purchases which will not carry over.

DATA CONTRIBUTORS: Josh Baker, Dennis Dorsey, Millie Martin, Gary Paris, Allen Robey

ATTACHMENT(S): Found on Page 19.


GLTC CAPITAL GRANTS

FEDERAL STATE 12/31/2014

GRANT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance

VA-95-X110-01 73009-30 REAL ESTATE APPRAISALS (STP) 4,000$ 800$ 200$ 5,000$ 4,100$

73009-30 30%ENG/DESIGN-ADMIN/MAINTENANCE FACILITY (STP)492,000$ 98,400$ 24,600$ 615,000$ 27,991$

Executed 7/9/14 73009-30 ENG/DESIGN-ADMIN/MAINTENANCE FACILITY (STP)960,000$ 192,000$ 48,000$ 1,200,000$ 10,781$

Executed 5/19/14 73014-32 PURCHASE SUPPORT VEHICLES (1) 29,200$ 4,015$ 3,285$ 36,500$ 36,500.00$

Executed 5/19/14 73014-35 PURCHASE SHOP EQUIPMENT 110,878$ 15,246$ 12,472$ 138,596$ 138,596.00$

Executed 5/19/14 73014-33 PURCHASE RPLCMT BUS <30FT(3) 350,395$ 70,079$ 17,520$ 437,994$ 437,994.00$

Executed 5/19/14 73014-34 PURCHASE EXPANSION BUS,30FT 116,799$ 16,060$ 13,140$ 145,999$ 145,999.00$

Executed 6/18/14 73014-31 REHABILITATE/REBUILD BUSES (1) 129,753$ 25,951$ 6,488$ 162,192$ 162,191.00$

2,193,025$ 422,551$ 125,705$ 2,741,281$ 964,151$

VA-95-X122 73012-35 ENG/DESIGN-BUS TERMINAL 737,422$ 99,552$ 84,804$ 921,778$ 92,507$

EXECUTED 1/13/13 73012-36 CONSTRUCT-BUS TERMINAL 5,617,782$ 758,401$ 646,045$ 7,022,228$ -$

EXECUTED 1/13/13 73012-37 CONSTRUCT-BUS PASSENGER SHELTERS 41,069$ 5,544$ 4,723$ 51,336$ 38,299$

EXECUTED 1/13/13 73011-25 ACQUIRE-BUS ROUTE SIGNING 18,000$ 2,385$ 2,115$ 22,500$ 4,431$

EXECUTED 1/13/13 73012-39 BUY ASSOC CAP MAINT ITEMS 9,479$ 1,280$ 1,090$ 11,849$ 1,145$

EXECUTED 1/13/13 73011-26 ACQUIRE-SHOP EQUIPMENT 9,440$ 1,251$ 1,109$ 11,800$ 7,033$

EXECUTED 1/13/13 73011-27 ACQUIRE-MISC SUPPORT EQUIPMENT 6,400$ 848$ 752$ 8,000$ 7,152$

EXECUTED 1/13/13 73012-38 PURCHASE RADIOS 144,000$ 19,440$ 16,560$ 180,000$ 747$

EXECUTED 1/13/13 73011-28 PURCHASE MISC COMMUNICATIONS EQUIP36,000$ 4,770$ 4,230$ 45,000$ 40,230$

Revision - new ALI REHABILITATE FARE COLLECTION EQUIP 12,000$ 2,400$ 600$ 15,000$ -$

EXECUTED 1/13/13 73012-40 PREVENTIVE MAINTENANCE 55,601$ 11,120$ 2,780$ 69,501$ 41,732$

6,687,193$ 906,991$ 764,808$ 8,358,992$ 233,276$

VA-95-X120 73013-36 IMPROVEMENTS-BUS TERMINAL 400,000$ 55,000$ 45,000$ 500,000$ 109,830$

Executed 9/11/14 73013-37 ACQUIRE-SUPPORT VEHICLES 56,154$ 7,721$ 6,317$ 70,192$ 70,192$

73013-38 ENG/DESIGN ADMIN/MAINTENANCE FACILITY191,000$ 26,263$ 21,487$ 238,750$ 238,750$

73013-42 ACQUIRE-SHOP EQUIPMENT 20,000$ 2,750$ 2,250$ 25,000$ 17,832$

73013-43 ACQUIRE-MOBILE FARE COLL EQUIP 55,480$ 7,629$ 6,241$ 69,350$ 69,350$

73013-44 ACQUIRE-ADP SOFTWARE 56,000$ 7,700$ 6,300$ 70,000$ 70,000$

73013-45 ACQUIRE-MOBILE SURV/SECURITY EQUIP 56,000$ 7,700$ 6,300$ 70,000$ 70,000$

73013-39 ACQUIRE-BUS PASSENGER SHELTERS 64,354$ 8,849$ 7,240$ 80,443$ 80,443$

73013-40 BUY ASSOC CAP MAINT ITEMS 106,262$ 14,611$ 11,956$ 132,829$ 132,829$

73013-41 REHAB/REBUILD 40-FT BUS 280,000$ 96,000$ 24,000$ 400,000$ 400,000$

73014-29 PURCHASE SPARE PARTS-ACM 35,120$ 4,829$ 3,951$ 43,900$ 43,900$

73014-30 PURCHASE PASSENGER SHELTERS 86,594$ 11,906$ 9,742$ 108,242$ 108,242$

73114-77 REHABILITATE/REBUILD BUSES (1) 206,247$ 41,250$ 10,311$ 257,808$ 257,808$

1,613,211$ 292,208$ 161,095$ 2,066,514$ 1,669,176$

2015 CAPITAL CONSTRUCT- ADMIN/MAINT FACILITY 22,400,000$ 3,080,000$ 2,520,000$ 28,000,000$ PENDING

PENDING 73015-40 PURCHASE-PASSENGER SHELTERS 44,455$ 6,113$ 5,001$ 55,569$ PENDING

73015-37 BUY ASSOC CAP MAINT ITEMS 84,000$ 11,550$ 9,450$ 105,000$ PENDING

73015-39 ACQUIRE-SUPPORT VEHICLES 60,735$ 8,351$ 6,833$ 75,919$ PENDING

73015-38 REHAB/REBUILD BUSES 64,000$ 8,800$ 7,200$ 80,000$ PENDING

22,653,190$ 3,114,814$ 2,548,484$ 28,316,488$ PENDING

Deobligated by State.




Agenda Item Title:

Management Report Agenda Item Number:

3d.

What’s required:

FOR CONSENT: REGULAR ITEM: CLOSED SESSION:


X (Confidential)

SUMMARY:

It is a great pleasure, privilege and honor to be here in Lynchburg and to join GLTC. In the two weeks I have been on board I have been warmly welcomed by a great group of people on staff, by various Board members, and the folks at Liberty.

Because in writing I’d end up using easily five pages to “summarize” everything, this report will be mainly oral with a synopsis of what I’ve learned to date.

In addition this will be a point which it is important to hear any specific entities or groups within the City and surrounding area which the Board might advise me to connect with. It is a core value of mine that service to our customers and safety are the top priority, the guidance of the Board as to those who may benefit from discussion with myself or my staff about our current services, past services or possible future services is invaluable.

CONTRIBUTORS: Josh Baker

ATTACHMENT(S): None




Agenda Item Title:

Kemper Street Transfer Center Update Agenda Item Number:

3e.

What’s required:



X (Confidential)

SUMMARY:

Punch list is complete with the exception of the final connections in the Meeting Room. I met with Wendel on Thursday, January 29th and discussed. They anticipate this being completed within a week or two and definitely by our next Board Meeting.


ATTACHMENT(S): None




Agenda Item Title:

O&M Facility Update Agenda Item Number:

3f.

What’s required:

FOR CONSENT: X REGULAR ITEM: CLOSED SESSION:


X (Confidential)

SUMMARY:

Bid Package is on the street, there is intense interest in this project.

Bid opening is March 3rd @ 3pm. We need to break ground as soon as possible following that date, it will likely be impossible to have the recommendation ready for the Board by the meeting on March 4th. Recommend considering a special meeting to be called following the Bid opening for recommendation of contractor by GM to the Board. This would allow us to likely break ground in April which is prime for construction projects.


ATTACHMENT(S): None




Agenda Item Title:

Technology Update Agenda Item Number:

3g.

What’s required:



X (Confidential)

SUMMARY:

RouteMatch: this is a vendor we use for our Paratransit Dispatch. Over time it has been expanded to handle Fixed Route which is something the system just is not originally designed for. This has contributed to the issue in providing passengers with Bus Arrival information. The General Manager is exploring options regarding how we are and could move forward at this time.

GFI Fare Vending Machine: we have identified the transaction vendor to accept Credit Cards and are working to get this setup with the SPX Vendor.

CONTRIBUTORS: Josh Baker, Allen Robey, Gary Paris

ATTACHMENT(S): None




Agenda Item Title:

Check Signer Update Agenda Item Number:

4.

What’s required:


FOR ACTION: X FOR YOUR INFORMATION:

(Confidential)

SUMMARY:

Dennis Dorsey is the only signer of checks at the moment. I am requesting that action be taken to approve myself (Josh Baker) and Dennis Dorsey as the only approved check signers for GLTC.


ATTACHMENT(S): None




Agenda Item Title:

Civil War Tour Service Request Agenda Item Number:

5.

What’s required:



X (Confidential)

SUMMARY:

This has been discussed previously, need to consider charter issues. GM will explain.


ATTACHMENT(S): None




Agenda Item Title:

Transfer Center Meeting Room Policy Agenda Item Number:

6.

What’s required:



X (Confidential)

SUMMARY:

Recommend tabling at this time – need to get some answers from the FTA about acceptable use before proceeding. Will intend to have final answers and proposed policy to the Board at the next meeting.


ATTACHMENT(S): None


Greater Lynchburg Transit Company (GLTC)

Whereas, Jan Walker has served as a member of the GLTC Board of

Directors since October 2007, and

Whereas, she has served admirably and made invaluable contributions to

the Board that will be greatly missed, and

Whereas, she has continually been an advocate and supporter of public

transit, and

Whereas, she has faithfully executed her duties as a member of the Board,

keeping in mind her responsibilities to all the citizens of Lynchburg,

Virginia,

Now, therefore, be it resolved by the GLTC Board of Directors that Jan

Walker is to be commended for her dedication, service, and expertise; and

further, that the Board members send her every good wish for success and

happiness in the future.

I certify that this is a true and correct copy of a Resolution passed unanimously by

the GLTC Board of Directors on February 4, 2015.

________________________________

Gregory Daniels, President

GLTC Board of Directors


GLTC BOARD OF DIRECTORS

GREGORY H. DANIELS, PRESIDENT

434-455-3821

[email protected]

City of Lynchburg, 900 Church St, Lynchburg, VA 24054

MARGARET “PEGGY” WHITAKER, VICE-PRESIDENT

434-384-8178

[email protected]

1226 Greenway Ct, Lynchburg, VA 24503

LEE BEAUMONT, SECRETARY-TREASURER

434-592-3315

[email protected]

Liberty University, 1971 University Blvd, Lynchburg, VA 24515

JOHN “JACK” HELLEWELL

434-384-2746

[email protected]

4420 Williams Road, Lynchburg, VA 24503

JENNIFER MARTIN

434-528-4971

[email protected]

Lynchburg Area Center for Independent Living, 500 Alleghany Ave, Suite 520 Lynchburg, VA 24501

DR. JAMES H. MUNDY

434-846-2778

[email protected]

Lynchburg Community Action Group, 926 Commerce St, Lynchburg, VA 24504

L. KIMBALL PAYNE

434-455-3990

[email protected]

City of Lynchburg, 900 Church St, Lynchburg, VA 24502

CHRISTIAN H. DEPAUL

434-385-1340

[email protected]

Ameriprise Financial Services, 3728 Old Forest Rd, Lynchburg, VA 24502

GLEN MCGRATH

434-384-4750

[email protected]

2724 Greenhill Lane, Lynchburg, VA 24503

mailto:[email protected]








GLTC Full board packet 02 04-2015-1

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