Full board packet October 1 2014

AGENDA

GLTC Board of Directors Meeting Wednesday

October 1, 2014 8:30 AM, GLTC 1301 Kemper Street

1) Public Comment

2) Consideration of Approval:

a) September 3, 2014 minutes

3) Staff Reports: a) July & August Financial Statements b) August Ridership and Operational Goals c) Capital Projects d) Management Report e) Kemper Street Transfer Center update

4) Action Item: Annual Audit Report

5) Action Item: LU Contract 6) Action Item: O&M Subcommittee Report 7) Chamber of Commerce Presentation

8) President’s Report 9) Other Business 10) Adjourn Please call in advance if you are unable to attend the meeting (Natalie Wilkins @ 455.4010 or Karen Walton @ 455.5084). Please bring this packet with you to the meeting. If you need to leave early, please advise the President at the start of the meeting, as we might need to adjust the agenda.

Go Green! Ride Blue! With GLTC Greater Lynchburg Transit Company (GLTC)

BOARD OF DIRECTORS MEETING Draft Minutes

September 3, 2014 8:30 a.m.

A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, September 3, 2014 at the GLTC Transfer Center, 800 Kemper Street, Lynchburg, Virginia. Board members attending were: Greg Daniels, Peggy Whitaker, Dr. Jim Mundy, Jennifer Martin, Jack Hellewell, Kim Payne, Christian DePaul, and Lee Beaumont. Absent: Jan Walker. Staff members attending were: Karen Walton, Dennis Dorsey, Gary Paris, Allen Robey, Millie Martin, and Natalie Wilkins. Visitors to the meeting included Patrice Strachan of DRPT, Ron Reekes and Chip Badger of Wendel, Philipp Gabathuler of Region 2000, Sherry Gentry, Sharon Slaughter, and Jackie Robinson of the Customer Advisory Committee, Dave Malewitz from the City of Lynchburg, and Justin Faulconer of the News and Advance. Mr. Daniels called the meeting to order at 8:31 a.m.

Mr. Daniels and Ms. Walton presented a resolution to Ms. Slaughter and Ms. Robinson thanking them for their dedicated service on GLTC’s Customer Advisory Committee. A replica of the new transfer center was also presented. In addition, Ms. Gentry was given a replica of the new transfer center in appreciation for her efforts in assisting GLTC in various projects.

Mr. Daniels asked for public comment. Ms. Gentry read the report from the Customer Advisory Committee.

CAC REPORT FOR BOARD-July 14, 2014

The CAC met in July- several topics were discussed pertaining to the Art on the bus, the changes in the routes, college orientations, and other events. The committee also thanked Sharon and Jackie for their contributions to the Customer Advisory Committee. We will miss them; however, we wish them well.

We are in the process of recruiting new members in the fall. A few individuals have expressed interest and we are waiting for their letter of interest.

Upcoming events include Get Downtown, Try Transit Week, Virginia State Neighborhood Conference, and National Night Out at Diamond Hill Recreation Center.

The next meeting is scheduled for Monday, Sept 8 at 2:30 p.m. at the transfer center. We are extending an invitation to the board and to the GLTC senior staff.

Consideration of Approval of Minutes

Mr. Daniels asked for consideration of approval of the minutes of July 2, 2014. Ms. Whitaker made a motion to approve the minutes as presented with Ms. Whitaker seconding the motion. The vote was unanimously carried.

Staff reports

June Financial Statements Ms. Walton stated that the auditors are currently working on closing out the FY14 financials so July financials will be presented next month. She did present on the unaudited FY14 June and YTD report. GLTC looks to be in the black Fiscal Year-to-Date 2014, somewhere in the neighborhood of $360,000. Fixed Route Passenger Revenue, and State and Federal Funding came in over projection. PTS came under projection as did PTS ridership.

Mr. Payne asked for clarification on the $360,000+ surplus. He expressed concern as to whether this is a typical surplus and questioned whether if we had not received state and federal money, if GLTC would be in a deficit. Ms. Walton stated that the expenses came in on target, but GLTC received additional funding from the state that was unknown at the time the budget was drawn up. As with every year, adjustments to the expense would have been made if the revenue does not come in as projected. Mr. DePaul inquired about the $80,000 in materials and supplies costs. Mr. Paris explained that some of the costs were due to our grand opening in June. Further research will be conducted to obtain specific data.

June/July Ridership and Operational Goals Ms. Walton clarified our accident rate and stated that it is below the national average and we are doing well in that area. For the end of the year, GLTC’s ridership was increases by almost 8%; also well above the national average.

Mr. Hellewell inquired about the miles per hour. Ms. Walton and staff are still reviewing how these numbers are calculated to ensure that these are correct.

Capital Projects Ms. Walton stated that GLTC has applied for the Ladders of Opportunity Grant for the training pad at the new O&M Facility. Ms. Strachan said a decision should be made this month. Management Report Ms. Walton stated that about one fourth of the shelters have been installed and more are planned in weeks to come. She stated that GLTC has been in contact with the administrators at Camp Kum-Ba-Yah and they are discussing the possibility of a shelter installation.

There was discussion regarding the board meeting room policy. After review, the majority were in favor of Peoria, IL policy which is to rent out the meeting room for up to a year in advance to groups. It will be free if they are a non-profit or partner agency. If they are not, we charge $50 an hour. Both groups have to put up a $50 cleaning deposit and are liable for damages. Mr. DePaul made a motion to adopt the same policy from Peoria, IL and seconded by Ms. Whitaker and the vote was unanimously carried.

Ms. Walton stated that Lynchburg College and CVCC extended contracts for another year. She is currently working with Liberty University to finalize their contract and should have more information at the next Board Meeting. The Grocery Bus has extended their hours from 10A-12N to 10A to 6P. In addition, Lynchburg Grows/Centra has expressed interest providing a food van to sell fresh vegetables, etc. at the transfer center one hour a week. There was lengthy discussion regarding the transfer center’s current vending machines as to whether healthier snacks need to be provided. A link to our new draft website has been sent to all board members for review and feedback. In addition we will be asking the Customer Service Advisory Board and the ADA Advisory Board for their input also. We are partnering with Region 2000 to promote Try Transit Week Sept 15-19 and encourage everyone to register and try transit. GLTC will have its regular board meeting on October 1, Annual Stockholders Meeting on October 22nd at 800 Kemper Street, and forgo the November 5th board meeting. The normal time for the Annual Stockholders Meeting has been 6 P.M. Mr. Payne made a motion to cancel the November board meeting with Mr. Beaumont seconding the motion and the vote was unanimously carried. A draft invitation list has been sent to the board for review. Mr. DePaul questioned our membership with the Lynchburg Regional Chamber and the value that GLTC receives from being a member. After discussion, Ms. Walton was asked to invite a representative from the Chamber to come to the next Board meeting and present the benefits of the Chamber of Commerce. Kemper Street Transfer Center Update Mr. Reekes provided an update on the Kemper Street Transfer Center. He stated that he met with the contractor on the delay with the cobblestones and expressed his disappointment. The

contractor plans on providing a revised schedule this week. Mr. Payne asked if Mr. Reekes to contact the contractor to determine if the delay of the cobblestones is City projects. Parking Lot Mr. Payne and Mr. Malewitz, the City’s new Parking Manager provided an update on the Kemper Street parking lot. There are several factors involved in the process. Area residents and businesses are complaining about people parking on their property and on the grass, etc. GLTC’s Buchanan Street lot is available but not many people have discovered it yet. Discuss was held regarding GLTC’s desire to implement a parking fee their property. If so, then the City needs to decide how to approach their portion of the property surrounding the transfer center. There was also discussion as to how people would pay to park such as implementing parking meters. Ms. Whitaker also stated that the board and GLTC take advantage of this opportunity and encourage people to park at the transfer center and using transit to go downtown and other areas in the city. She also suggested providing literature to Amtrak users to inform them of their parking options. After lengthy discussion, the board suggested to devise a comprehensive plan before implementation is made. Furthermore, the board is open to implement paid parking, put up ample signage for “overflow parking” and consistently look at the big picture. Mr. Beaumont made a motion recommending the lower parking lot be designated as overflow parking, provide signage to that affect, and coordinate parking efforts with Amtrak with Ms. Whitaker seconding the motion. The vote was unanimously carried. Mr. Payne stated that the conversation regarding paid parking needs to begin. The board agreed to start the process. O&M Mr. Beaumont provided an update on the O&M Facility. He stated the design is just about complete with a couple minor items needing attention. Mr. Beaumont stated that we are tentatively looking at October to go out to bid with a December - March construction start date. Construction should take about 12 to 14 months. He stated that the estimates from STV are still higher than budgeted for and needs to address those questions. Mr. Beaumont stated that will be a meeting immediately following the board meeting to discuss Construction Administration and Commissioning. Ms. Strachan stated the funding is still in the review process. After discussion, the board approved to accept the 90% final design.

Mr. Daniels thanked everyone for working diligently during this process. President’s Report As there was no other business, the meeting adjourned at 9:36 a.m.

Secretary/Treasurer

GLTC Board Item Summary

MEETING DATE: 10.1.14 AGENDA ITEM NO.: 3a CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: FY14 Financial Statements – July & August

SUMMARY: Attached are the financial statements for both July & August Although revenue looks like it is down 17% for the month of August and 10% YTD, we have not signed the contracts on the Liberty U and CVCC contracts. Once those are signed, we will invoice and our revenue will be back on track with the budget. Our fare box revenue (in addition to our city ridership) is down for July and August. This could be due to the route changes that were made in conjunction with the transfer center opening. Typically after route changes there are a dip in ridership, which rebounds within a couple of months. We will monitor. This is early in the fiscal year. Our revenue outlook is looking to above what was budget. Expenses are below budget, which is typical for the summer before the universities starts back up. Labor OT is up and we are diligently working on getting manpower back up where it needs to be. CONTACT(S): Karen Walton ATTACHMENT(S): July & August Financial Statements

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENTAS OF AUGUST 31, 2014

MONTH TO DATE YEAR TO DATE FY2015 FY2015 FY2015 FY2015

AUG AUG % YTD YTD %ACTUAL BUDGET VAR ACTUAL BUDGET VAR

REVENUE

FRT Passenger Revenue 79,782$ 84,723$ -6% 138,998$ 169,445$ -18% DRT Passenger Revenue 7,365 8,167 -10% 14,152 16,333 -13% Contracts (LC Access) 1,907 2,063 -8% 1,907 4,127 -54% Contracts (CVCC Access) - 2,063 -100% - 4,127 -100% Liberty University Revenue - 101,090 -100% - 101,090 -100% Other Contract Revenue 388 3,317 -88% 1,085 6,633 -84% Non-Operating Revenue 7 - 100% 18,788 - 100% Advertising Revenue 4,715 4,583 3% 7,040 9,167 -23% City Operating Assistance 116,170 116,170 0% 232,340 232,340 0% County Operating Assistance 4,791 4,791 0% 9,582 9,582 0% State Operating Assistance 121,825 115,833 5% 243,651 231,667 5% Federal Operating Assistance 169,961 164,977 3% 339,923 329,953 3%

TOTAL REVENUE 506,910$ 607,777$ -17% 1,007,465$ 1,114,464$ -10%

EXPENSES

FIXED ROUTE Operator Labor 134,925$ 141,687$ -5% 235,569$ 283,373$ -17% Operator-Overtime 10,442 5,574 87% 17,531 11,147 57% Other Salaries & Wages 12,419 16,332 -24% 29,154 32,663 -11% Supervisors-Overtime 2,791 1,818 54% 4,596 3,636 26% Fringe Benefits 63,771 98,001 -35% 113,491 196,002 -42% TOTAL FIXED ROUTE 224,347$ 263,411$ -15% 400,342$ 526,821$ -24%

DEMAND RESPONSE Operator Labor 18,077$ 20,559$ -12% 40,048$ 41,117$ -3% Operator-Overtime-PTS 630 1,052 -40% 800 2,103 -62% Other Salaries & Wages 9,402 7,429 27% 17,504 14,857 18% Fringe Benefits 11,179 8,802 27% 23,087 17,603 31% TOTAL DEMAND RESPONSE 39,289$ 37,840$ 4% 81,439$ 75,681$ 8%

MAINTENANCE Other Salaries & Wages 45,917$ 47,763$ -4% 95,190$ 95,527$ 0% Inspection&Maint,Srvc-Overtime 3,503 1,592 120% 6,534 3,184 105% Fringe Benefits 19,652 26,890 -27% 40,247 53,780 -25% Fuel & Lubricants 73,807 72,722 1% 121,959 145,443 -16% Tires & Tubes 8,524 4,824 77% 14,492 9,648 50% Other Materials & Supplies 28,920 27,061 7% 70,105 54,121 30% TOTAL MAINTENANCE 180,324$ 180,852$ 0% 348,527$ 361,703$ -4%

ADMINISTRATION Other Salaries & Wages 17,904$ 15,760$ 14% 40,186$ 31,520$ 27% Fringe Benefits 7,126 6,571 8% 15,899 13,142 21% Services 37,441 32,804 14% 77,205 65,608 18% Utilities 9,284 13,555 -32% 17,055 27,111 -37% Casualty & Liability Expenses 21,362 26,347 -19% 42,723 52,693 -19% Other Materials & Supplies 3,738 6,748 -45% 7,157 13,496 -47% Miscellaneous 3,047 7,042 -57% 9,990 14,083 -29% TOTAL ADMINISTRATION 99,902$ 108,826$ -8% 210,216$ 217,652$ -3%

TOTAL EXPENSES 543,862$ 590,929$ -8% 1,040,525$ 1,181,857$ -12%

NET INCOME/(LOSS) (36,951)$ 16,848$ -319% (33,059)$ (67,393)$ -51%

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENTAS OF AUGUST 31, 2014


AUG AUG % YTD YTD %ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

FRT Passenger Revenue 79,782$ 99,166$ -20% 138,998$ 182,107$ -24% DRT Passenger Revenue 7,365 7,857$ -6% 14,152 14,623 -3% Contracts (LC Access) 1,907 2,175$ -12% 1,907 2,675 -29% Liberty University Revenue - 90,253$ -100% - 90,253 -100% Other Contract Revenue 388 698$ -44% 1,085 1,395 -22% Non-Operating Revenue 7 16,025$ -100% 18,788 16,367 15% Advertising Revenue 4,715 2,645$ 78% 7,040 5,121 37% City Operating Assistance 116,170 99,520$ 17% 232,340 199,040 17% County Operating Assistance 4,791 4,791$ 0% 9,582 9,582 0% State Operating Assistance 121,825 89,287$ 36% 243,651 178,901 36% Federal Operating Assistance 169,961 164,477$ 3% 339,923 328,953 3%

TOTAL REVENUE 506,910$ 576,894$ -12% 1,007,465$ 1,029,017$ -2%

EXPENSES

FIXED ROUTE Operator Labor 134,925$ 143,207$ -6% 235,569$ 284,341$ -17% Operator-Overtime 10,442 1,530 582% 17,531 2,987 487% Other Salaries & Wages 12,419 14,685 -15% 29,154 29,920 -3% Supervisors-Overtime 2,791 1,408 98% 4,596 2,455 87% Fringe Benefits 63,771 77,606 -18% 113,491 153,048 -26% TOTAL FIXED ROUTE 224,347$ 238,436$ -6% 400,342$ 472,751$ -15%

DEMAND RESPONSE Operator Labor 18,077$ 22,784$ -21% 40,048$ 45,603$ -12% Operator-Overtime-PTS 630 335 88% 800 568 41% Other Salaries & Wages 9,402 7,757 21% 17,504 15,199 15% Fringe Benefits 11,179 14,899 -25% 23,087 29,379 -21% TOTAL DEMAND RESPONSE 39,289$ 45,775$ -14% 81,439$ 90,748$ -10%

MAINTENANCE Other Salaries & Wages 45,917$ 43,773$ 5% 95,190$ 88,296$ 8% Inspection&Maint,Srvc-Overtime 3,503 1,687 108% 6,534 3,229 102% Fringe Benefits 19,652 21,941 -10% 40,247 43,815 -8% Fuel & Lubricants 73,807 69,183 7% 121,959 128,516 -5% Tires & Tubes 8,524 1,143 646% 14,492 10,148 43% Other Materials & Supplies 28,920 44,176 -35% 70,105 64,649 8% TOTAL MAINTENANCE 180,324$ 181,904$ -1% 348,527$ 338,654$ 3%

ADMINISTRATION Other Salaries & Wages 17,904$ 19,346$ -7% 40,186$ 38,921$ 3% Fringe Benefits 7,126 9,337 -24% 15,899 18,632 -15% Services 37,441 37,761 -1% 77,205 72,284 7% Utilities 9,284 5,141 81% 17,055 10,255 66% Casualty & Liability Expenses 21,362 24,114 -11% 42,723 48,224 -11% Other Materials & Supplies 3,738 962 289% 7,157 2,971 141% Miscellaneous 3,047 6,707 -55% 9,990 12,461 -20% TOTAL ADMINISTRATION 99,902$ 103,366$ -3% 210,216$ 203,749$ 3%

TOTAL EXPENSES 543,862$ 569,480$ -4% 1,040,525$ 1,105,901$ -6%

NET INCOME/(LOSS) (36,951)$ 7,413$ -598% (33,059)$ (76,885)$ -57%

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENTAS OF JULY 31, 2014


JUL JUL % YTD YTD %ACTUAL BUDGET VAR ACTUAL BUDGET VAR

REVENUE

FRT Passenger Revenue 59,216$ 84,723$ -30% 59,216$ 84,723$ -30% DRT Passenger Revenue 6,787 8,167 -17% 6,787 8,167 -17% Contracts (LC Access) - 2,063 -100% - 2,063 -100% Contracts (CVCC Access) - 2,063 -100% - 2,063 #DIV/0! Other Contract Revenue 698 3,317 -79% 698 3,317 -79% Non-Operating Revenue 18,782 - 100% 18,782 - 100% Advertising Revenue 2,325 4,583 -49% 2,325 4,583 -49% City Operating Assistance 116,170 116,170 0% 116,170 116,170 0% County Operating Assistance 4,791 4,791 0% 4,791 4,791 0% State Operating Assistance 121,825 115,833 5% 121,825 115,833 5% Federal Operating Assistance 169,961 164,977 3% 169,961 164,977 3%

TOTAL REVENUE 500,555$ 506,687$ -1% 500,555$ 506,687$ -1%

EXPENSES

FIXED ROUTE Operator Labor 100,645$ 141,687$ -29% 100,645$ 141,687$ -29% Operator-Overtime 7,090 5,574 27% 7,090 5,574 27% Other Salaries & Wages 16,735 16,332 2% 16,735 16,332 2% Supervisors-Overtime 1,806 1,818 -1% 1,806 1,818 -1% Fringe Benefits 49,719 98,001 -49% 49,719 98,001 -49% TOTAL FIXED ROUTE 175,994$ 263,411$ -33% 175,994$ 263,411$ -33%

DEMAND RESPONSE Operator Labor 21,971$ 20,559$ 7% 21,971$ 20,559$ 7% Operator-Overtime-PTS 170 1,052 -84% 170 1,052 -84% Other Salaries & Wages 8,103 7,429 9% 8,103 7,429 9% Fringe Benefits 11,908 8,802 35% 11,908 8,802 35% TOTAL DEMAND RESPONSE 42,151$ 37,840$ 11% 42,151$ 37,840$ 11%

MAINTENANCE Other Salaries & Wages 49,273$ 47,763$ 3% 49,273$ 47,763$ 3% Inspection&Maint,Srvc-Overtime 3,031 1,592 90% 3,031 1,592 90% Fringe Benefits 20,594 26,890 -23% 20,594 26,890 -23% Fuel & Lubricants 48,152 72,722 -34% 48,152 72,722 -34% Tires & Tubes 5,968 4,824 24% 5,968 4,824 24% Other Materials & Supplies 41,185 27,061 52% 41,185 27,061 52% TOTAL MAINTENANCE 168,204$ 180,852$ -7% 168,204$ 180,852$ -7%

ADMINISTRATION Other Salaries & Wages 22,283$ 15,760$ 41% 22,283$ 15,760$ 41% Fringe Benefits 8,774 6,571 34% 8,774 6,571 34% Services 39,763 32,804 21% 39,763 32,804 21% Utilities 7,772 13,555 -43% 7,772 13,555 -43% Casualty & Liability Expenses 21,362 26,347 -19% 21,362 26,347 -19% Other Materials & Supplies 3,419 6,748 -49% 3,419 6,748 -49% Miscellaneous 6,943 7,042 -1% 6,943 7,042 -1% TOTAL ADMINISTRATION 110,314$ 108,826$ 1% 110,314$ 108,826$ 1%

TOTAL EXPENSES 496,663$ 590,929$ -16% 496,663$ 590,929$ -16%

NET INCOME/(LOSS) 3,892$ (84,242)$ -105% 3,892$ (84,242)$ -105%

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENTAS OF JULY 31, 2014


JUL JUL % YTD YTD %ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

FRT Passenger Revenue 59,216$ 82,941$ -29% 59,216$ 82,941$ -29% DRT Passenger Revenue 6,787 6,766$ 0% 6,787 6,766 0% Contracts (LC Access) - 500$ -100% - 500 -100% Other Contract Revenue 698 698$ 0% 698 698 0% Non-Operating Revenue 18,782 342$ 5392% 18,782 342 5392% Advertising Revenue 2,325 2,475$ -6% 2,325 2,475 -6% City Operating Assistance 116,170 99,520$ 17% 116,170 99,520 17% County Operating Assistance 4,791 4,791$ 0% 4,791 4,791 0% State Operating Assistance 121,825 89,614$ 36% 121,825 89,614 36% Federal Operating Assistance 169,961 164,477$ 3% 169,961 164,477 3%

TOTAL REVENUE 500,555$ 452,124$ 11% 500,555$ 452,124$ 11%

EXPENSES

FIXED ROUTE Operator Labor 100,645$ 141,134$ -29% 100,645$ 141,134$ -29% Operator-Overtime 7,090 1,457 387% 7,090 1,457 387% Other Salaries & Wages 16,735 15,235 10% 16,735 15,235 10% Supervisors-Overtime 1,806 1,048 72% 1,806 1,048 72% Fringe Benefits 49,719 75,442 -34% 49,719 75,442 -34% TOTAL FIXED ROUTE 175,994$ 234,316$ -25% 175,994$ 234,316$ -25%

DEMAND RESPONSE Operator Labor 21,971$ 22,819$ -4% 21,971$ 22,819$ -4% Operator-Overtime-PTS 170 232 -27% 170 232 -27% Other Salaries & Wages 8,103 7,442 9% 8,103 7,442 9% Fringe Benefits 11,908 14,480 -18% 11,908 14,480 -18% TOTAL DEMAND RESPONSE 42,151$ 44,973$ -6% 42,151$ 44,973$ -6%

MAINTENANCE Other Salaries & Wages 49,273$ 44,523$ 11% 49,273$ 44,523$ 11% Inspection&Maint,Srvc-Overtime 3,031 1,541 97% 3,031 1,541 97% Fringe Benefits 20,594 21,874 -6% 20,594 21,874 -6% Fuel & Lubricants 48,152 59,333 -19% 48,152 59,333 -19% Tires & Tubes 5,968 9,005 -34% 5,968 9,005 -34% Other Materials & Supplies 41,185 20,473 101% 41,185 20,473 101% TOTAL MAINTENANCE 168,204$ 156,750$ 7% 168,204$ 156,750$ 7%

ADMINISTRATION Other Salaries & Wages 22,283$ 19,575$ 14% 22,283$ 19,575$ 14% Fringe Benefits 8,774 9,295 -6% 8,774 9,295 -6% Services 39,763 34,523 15% 39,763 34,523 15% Utilities 7,772 5,114 52% 7,772 5,114 52% Casualty & Liability Expenses 21,362 24,114 -11% 21,362 24,112 -11% Other Materials & Supplies 3,419 2,010 70% 3,419 2,010 70% Miscellaneous 6,943 5,756 21% 6,943 5,755 21% TOTAL ADMINISTRATION 110,314$ 100,385$ 10% 110,314$ 100,385$ 10%

TOTAL EXPENSES 496,663$ 536,423$ -7% 496,663$ 536,423$ -7%

NET INCOME/(LOSS) 3,892$ (84,300)$ -105% 3,892$ (84,300)$ -105%

GREATER LYNCHBURG TRANSIT COMPANY, INC.INCOME STATEMENTAS OF AUGUST 31, 2014

FY2015 FY2015ACTUAL ACTUAL

AUG YTD

REVENUE

Operating Assistance Revenue 365,476$ 1,759,514$ Money Paid to CVTMCI (365,476) (1,759,514) Sale of Equipment & Vehicles - - Federal Grant Revenue - - Money to be Paid to CVTMCI - - Local Grant Revenue 85 85

TOTAL REVENUE 85$ 85$

EXPENSES

Depreciation -$ -$ Repairs - Capital - -$ Other Miscellaneous Expense - - TOTAL EXPENSES -$ -$

NET INCOME/(LOSS) 85$ 85$

GREATER LYNCHBURG TRANSIT COMPANY, INC.INCOME STATEMENTAS OF JULY 31, 2014

FY2015 FY2015ACTUAL ACTUAL

JULY YTD

REVENUE

Operating Assistance Revenue 1,394,038$ 1,394,038$ Money Paid to CVTMCI (1,394,038) (1,394,038) Sale of Equipment & Vehicles - - Federal Grant Revenue - - Money to be Paid to CVTMCI - - Local Grant Revenue - -

TOTAL REVENUE -$ -$

EXPENSES

Depreciation -$ -$ Repairs - Capital - -$ Other Miscellaneous Expense - - TOTAL EXPENSES -$ -$

NET INCOME/(LOSS) -$ -$

Greater Lynchburg Transit Company, Inc.Balance Sheet

August FY 2015

FY 2015 FY 2014 Difference

ASSETS

Cash - GLTC -$ -$ -$ Cash - Capital 242,215 296,236 (54,021) Accounts Receivable 893,585 100,309 793,276 TOTAL CURRENT ASSETS 1,135,800$ 396,545$ 739,255$

Tangible Property 38,501,984$ 30,853,202$ 7,648,782$ Accumulated Depreciation (13,073,244) (10,667,885) (2,405,359) NET FIXED ASSETS 25,428,740$ 20,185,317$ 5,243,423$

TOTAL ASSETS 26,564,540$ 20,581,862$ 5,982,678$

LIABILITIES AND CAPITAL

Accounts Payable - Miscellaneous 889,790$ 83,919$ 805,871$ TOTAL LIABILITIES 889,790 83,919 805,871

Capital Stock 5 5$ Accumulated Income/(Loss) Prior Years 25,674,660 20,426,215 5,248,445 Accumulated Income/(Loss) Current Year 85 71,723 (71,638) TOTAL CAPITAL 25,674,750$ 20,497,943$ 5,176,807$

TOTAL LIABILITIES AND CAPITAL 26,564,540$ 20,581,862$ 5,982,678$

Greater Lynchburg Transit Company, Inc.Balance SheetJuly FY 2015


ASSETS

Cash - GLTC -$ -$ -$ Cash - Capital 221,927 229,471 (7,543) Accounts Receivable 931,821 409,395 522,426 TOTAL CURRENT ASSETS 1,153,748$ 638,865$ 514,883$

Tangible Property 38,502,047$ 30,850,607$ 7,651,440$ Accumulated Depreciation (13,073,244) (10,667,885) (2,405,359) NET FIXED ASSETS 25,428,803$ 20,182,723$ 5,246,080$

TOTAL ASSETS 26,582,551$ 20,821,588$ 5,760,963$


Accounts Payable - Miscellaneous 907,886$ 395,368$ 512,518$ TOTAL LIABILITIES 907,886 395,368 512,518

Capital Stock 5 5$ Accumulated Income/(Loss) Prior Years 25,674,660 20,426,215 5,248,445 Accumulated Income/(Loss) Current Year (0) (0) - TOTAL CAPITAL 25,674,665$ 20,426,220$ 5,248,445$

TOTAL LIABILITIES AND CAPITAL 26,582,551$ 20,821,588$ 5,760,963$

Central VA Transit Management Company Inc.Balance SheetAug FY 2015


ASSETS

Cash 1,167,984$ 1,199,949$ (31,964)$ Cash - OPEB 78,061 57,015 21,046 Working Funds 150 150 - Working Funds - Transfer Center 50 - 50 Accounts Receivable 255,384 225,138 30,246 Materials and Fuel 175,454 178,289 (2,835) TOTAL CURRENT ASSETS 1,677,083$ 1,660,540$ 16,543$

Tangible Property 12,382$ 12,382$ -$ Accumulated Depreciation (12,382) (12,382) - NET FIXED ASSETS -$ -$ -$

Prepayments 175,298 208,452 (33,154)

TOTAL ASSETS 1,852,381$ 1,868,992$ (16,611)$


Accounts Payable - Trade 473,687$ 819,183$ (345,496)$ Wages Payable 155,888 127,073 28,815 Other Payroll Liabilities 262,989 195,851 67,138 Advance Payments 992,876 803,770 189,106 TOTAL LIABILITIES 1,885,440 1,945,877 (60,437)

Accumulated Income/(Loss) Prior Years - - - Accumulated Income/(Loss) Current Year (33,059) (76,885) 43,826 Restricted Reserve - - - TOTAL CAPITAL (33,059)$ (76,885)$ 43,826$

TOTAL LIABILITIES AND CAPITAL 1,852,381$ 1,868,992$ (16,611)$

Central VA Transit Management Company Inc.Balance SheetJuly FY 2015


ASSETS

Cash 1,296,221$ 1,365,135$ (68,914)$ Cash - OPEB 78,069 57,010 21,059 Working Funds 150 150 - Working Funds - Transfer Center 50 - 50 Accounts Receivable 232,150 114,500 117,650 Materials and Fuel 176,943 191,716 (14,773) TOTAL CURRENT ASSETS 1,783,583$ 1,728,511$ 55,072$

Tangible Property 12,382$ 12,382$ -$ Accumulated Depreciation (12,382) (12,382) - NET FIXED ASSETS -$ -$ -$

Prepayments 121,201 207,547 (86,346)

TOTAL ASSETS 1,904,784$ 1,936,058$ (31,274)$


Accounts Payable - Trade 482,787$ 823,243$ (340,456)$ Wages Payable 114,948 99,439 15,510 Other Payroll Liabilities 262,815 204,347 58,467 Advance Payments 1,040,342 893,329 147,013 TOTAL LIABILITIES 1,900,892 2,020,358 (119,466)

Accumulated Income/(Loss) Prior Years - - - Accumulated Income/(Loss) Current Year 3,892 (84,300) 88,192 Restricted Reserve - - - TOTAL CAPITAL 3,892$ (84,300)$ 88,192$

TOTAL LIABILITIES AND CAPITAL 1,904,784$ 1,936,058$ (31,274)$


MEETING DATE: 10.1.14 AGENDA ITEM NO: 3b CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: August Ridership & Operational Goals

SUMMARY: Liberty University ridership has increased a substantial amount with a 35% increase over last year this time. The CoL ridership has decreased both in July and August over the similar time period as last year. I’m going to chalk this up to the major changes that we made to the routes when we went over to the new transfer center, and the fact that we have one less working day in the month then last year. I think in a couple of months we will see the city ridership rebound. We are going to try a different way of tracking our service and revenue miles. By the December board meeting we should be able to tell whether using some of our existing technology (Zonar and RTA) will give us firmer numbers. Our Paratransit numbers continue to decrease from the previous year, along with associated costs with decreases seen in almost all metrics. The maintenance department continues to do an excellent job with over 94K miles in between road calls and a fleet down time of under 6% Attachment: August & YTD metrics CONTACT(S): Karen Walton

Percent Change

11.0% 8.75%-11.7% -5.1%

13.4%-10.1%36.6%21.1%

-21.5%-17.4%-32.0%-24.5%

Percent Change

-12.3% -9.4%-11.2% -6.4%

-3.4% -5.3%8.1% 0.0%

-3.7% -2.1%-4.9% -5.2%

-12.6% -6.3%

RIDERSHIP Current Prior CurrentPrior Year Year YTD YTD

Current Percent

$6.66$62.05$40.22

Year ChangeCurrent

YTD24,372

2,6154,035

1.546.80$

65.48$ 42.93$

1.486.77$

64.61$ 43.72$

1.61$6.52

$61.44$38.21

Aug-14

Sunday Service DaysHoliday Service Days

Snow Routes

Revenue Miles FRRevenue Hours FR

Prior Year13,924

1,4592,156

Cost/HourCost/Passenger

Farebox Recovery

Cost/HourCost/Passenger

Revenue MilesRevenue HoursPassenger BoardingsPass Revenue HourCost/Mile

ParatransitAug-14

Percent

0 0

Weekday Service DaysSaturday Service Days

Fixed Route Current

00

Year

2150

25.45$7.44

$60.12$2.36

201,12392,931

108,192

$53.78$1.49

$5.23

71,771Prior Year

0

225

63,8707,904 6,977

20.86%

60.57

19.9%-10.1%

$3.22

Change

27.726.38

113,32011,939

103,402

-10.6%

-21.5%

$73.35

12,583286,544178,352108,192

330,914160,380

-29.7%Passenger/HourCost/Mile

Passenger BoardingsTotal City TripsLiberty Campus Trips 35.5%

29.3%

83,555167,633

36.00

251,188

12,2061,2952,082

26,9012,7944,262

170,534

19.73%

21.86$8.92

2.1914.9%16.4%

-36.9%

0

4490

4390

000

Prior YTD

1.53

CurrentYTD YTD

Prior


MEETING DATE: 10.1.14 AGENDA ITEM NO.: 3c CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: August 2014 Capital Report

SUMMARY: We have executed two of our federal capital grants so we are all caught up with the exception of the FY15 capital grant. We continue to spend down our grants. CONTACT(S): Millie Martin and Karen Walton ATTACHMENT(S): Capital Report

GLTC CAPITAL GRANTS

FEDERAL STATE 8/31/2014GRANT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance

VA-95-X110-01 73009-30 REAL ESTATE APPRAISALS (STP) 4,000$ 800$ 200$ 5,000$ 4,100$ 73009-30 30%ENG/DESIGN-ADMIN/MAINTENA 492,000$ 98,400$ 24,600$ 615,000$ 27,991$

Executed 7/9/14 73009-30 ENG/DESIGN-ADMIN/MAINTENANCE 960,000$ 192,000$ 48,000$ 1,200,000$ 333,243$ Executed 5/19/14 73014-32 PURCHASE SUPPORT VEHICLES (1) 29,200$ 4,015$ 3,285$ 36,500$ 36,500.00$ Executed 5/19/14 73014-35 PURCHASE SHOP EQUIPMENT 110,878$ 15,246$ 12,472$ 138,596$ 138,596.00$ Executed 5/19/14 73014-33 PURCHASE RPLCMT BUS <30FT(3) 350,395$ 70,079$ 17,520$ 437,994$ 437,994.00$ Executed 5/19/14 73014-34 PURCHASE EXPANSION BUS,30FT 116,799$ 16,060$ 13,140$ 145,999$ 145,999.00$ Executed 6/18/14 73014-31 REHABILITATE/REBUILD BUSES (1) 129,753$ 25,951$ 6,488$ 162,192$ 162,191.00$

2,193,025$ 422,551$ 125,705$ 2,741,281$ 1,286,614$

VA-95-X122 73012-35 ENG/DESIGN-BUS TERMINAL 737,422$ 99,552$ 84,804$ 921,778$ 92,507$ EXECUTED 1/13/13 73012-36 CONSTRUCT-BUS TERMINAL 5,617,782$ 758,401$ 646,045$ 7,022,228$ -$ EXECUTED 1/13/13 73012-37 CONSTRUCT-BUS PASSENGER SHELTE 41,069$ 5,544$ 4,723$ 51,336$ 38,299$ EXECUTED 1/13/13 73011-25 ACQUIRE-BUS ROUTE SIGNING 18,000$ 2,385$ 2,115$ 22,500$ 7,550$ EXECUTED 1/13/13 73012-39 BUY ASSOC CAP MAINT ITEMS 9,479$ 1,280$ 1,090$ 11,849$ 1,277$ EXECUTED 1/13/13 73011-26 ACQUIRE-SHOP EQUIPMENT 9,440$ 1,251$ 1,109$ 11,800$ 7,867$ EXECUTED 1/13/13 73011-27 ACQUIRE-MISC SUPPORT EQUIPMEN 6,400$ 848$ 752$ 8,000$ 8,000$ EXECUTED 1/13/13 73012-38 PURCHASE RADIOS 144,000$ 19,440$ 16,560$ 180,000$ -$ EXECUTED 1/13/13 73011-28 PURCHASE MISC COMMUNICATIONS 36,000$ 4,770$ 4,230$ 45,000$ 45,000$ Revision - new ALI REHABILITATE FARE COLLECTION EQ 12,000$ 2,400$ 600$ 15,000$ -$ EXECUTED 1/13/13 73012-40 PREVENTIVE MAINTENANCE 55,601$ 11,120$ 2,780$ 69,501$ 64,681$

6,687,193$ 906,991$ 764,808$ 8,358,992$ 265,181$

VA-95-X120 73013-36 IMPROVEMENTS-BUS TERMINAL 400,000$ 55,000$ 45,000$ 500,000$ 500,000$ Executed 9/11/14 73013-37 ACQUIRE-SUPPORT VEHICLES 56,154$ 7,721$ 6,317$ 70,192$ 70,192$

73013-38 ENG/DESIGN ADMIN/MAINTENANCE 191,000$ 26,263$ 21,487$ 238,750$ 238,750$ 73013-42 ACQUIRE-SHOP EQUIPMENT 20,000$ 2,750$ 2,250$ 25,000$ 25,000$ 73013-43 ACQUIRE-MOBILE FARE COLL EQUIP 55,480$ 7,629$ 6,241$ 69,350$ 69,350$ 73013-44 ACQUIRE-ADP SOFTWARE 56,000$ 7,700$ 6,300$ 70,000$ 70,000$ 73013-45 ACQUIRE-MOBILE SURV/SECURITY EQ 56,000$ 7,700$ 6,300$ 70,000$ 70,000$ 73013-39 ACQUIRE-BUS PASSENGER SHELTERS 64,354$ 8,849$ 7,239$ 80,442$ 80,442$ 73013-40 BUY ASSOC CAP MAINT ITEMS 106,263$ 14,611$ 11,955$ 132,829$ 132,829$ 73013-41 REHAB/REBUILD 40-FT BUS 280,000$ 96,000$ 24,000$ 400,000$ 400,000$ 73014-29 PURCHASE SPARE PARTS-ACM 35,120$ 4,829$ 3,951$ 43,900$ 43,900$ 73014-30 PURCHASE PASSENGER SHELTERS 86,594$ 11,906$ 9,742$ 108,242$ 108,242$ 73114-77 REHABILITATE/REBUILD BUSES (1) 206,247$ 41,249$ 10,313$ 257,809$ 257,809$

1,613,212$ 292,207$ 161,095$ 2,066,514$ 2,066,514$

2015 CAPITAL CONSTRUCT- ADMIN/MAINT FACILIT 22,400,000$ 3,080,000$ 2,520,000$ 28,000,000$ PENDINGPENDING 73015-40 PURCHASE-PASSENGER SHELTERS 44,455$ 6,113$ 5,001$ 55,569$ PENDING

73015-37 BUY ASSOC CAP MAINT ITEMS 84,000$ 11,550$ 9,450$ 105,000$ PENDING73015-39 ACQUIRE-SUPPORT VEHICLES 60,735$ 8,351$ 6,833$ 75,919$ PENDING73015-38 REHAB/REBUILD BUSES 64,000$ 8,800$ 7,200$ 80,000$ PENDING

22,653,190$ 3,114,814$ 2,548,484$ 28,316,488$ PENDING

Deobligated by State


MEETING DATE: 10.1.14 AGENDA ITEM NO.: 3d CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Management Report

Shelter Update Installed: Centra Health – Atherholt Rd on 8/28/14 Carrington House on 9/5/14 Valley View Retirement – Longmeadow Dr on 9/16/14 33.3% of shelters installed. GLTC/LU Joint Training The Transportation Manager for LU and myself have been talking over the last couple of months about the challenge of keeping a trained cadre of drivers. We are going to try and do a joint driver training program that will include classroom, Behind-the-Wheel for both agencies buses, and sharing drivers. This is especially important as that part-time drivers, after weeks of training on our part, are hard to keep due to them not getting enough hours to live on. With both agencies sharing drivers, we should be able to keep qualified people employed. We are sure that there will be bugs to work out but this coordination process should benefit both agencies immensely. WEBSITE We are ready to roll out the new website. Everyone’s input has been immeasurably valuable. Region 2000’s Phillip Gabathuler looked at every nuance and made quite a few suggestions. The ADA Advisory Committee looked at it also from their point of view and made suggestions that we would have never thought of. DRPT Audit The VA Department of Rail and Public Transit recently concluded their Triennial Audit. There were four minor hits that have already been corrected and policies put in place. Annual Stockholders Meeting This is just a reminder that GLTCs Annual Stockholders Meeting will be held on October 22nd. I’m going to assume that we will have the meeting here? Also I would like to get a feel from the Board as to whether we will do the same thing this year as we did last year, which was to have the October Board meeting on October 1st, then the Stockholders meeting on the 22nd, then NOT have a Board meeting in November. CONTACT(S): Karen Walton


MEETING DATE: 10.1.14 AGENDA ITEM NO.: 3e CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Kemper Street Transfer Center update Written summary and financial updates for August is attached. CONTACT(S): Gareth McAllister, Karen Walton

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

Page 1 of 4

GLTC PROJECT STATUS REPORT AS OF 19 Sept 2014

Current Status:

1. Building:

a. Punch-list items complete, with the exception of some of the landscaping & turf grass work. b. Training for systems complete with the exception of the door security system, and that is now

being scheduled.

2. Site around building:

a. Yard drain at the Kemper Street entry has been installed. b. Elevator emergency power warning light is being scheduled for next week. c. HDMI cables for TV’s in Lobby area scheduled for next week. d. Cobblestone work continuing.

3. Next Two Weeks Look-Ahead: a. Cobblestones continuing b. Close-Out documents transmitted to owner c. Warranty items transmitted to owner

4. Most important issues that are outstanding on the project:

a. Cobblestone work b. Final Certificate of Occupancy-Elevator sensor to be installed next week

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

Page 2 of 4

1. Financial Update:

CONTINUATION SHEET AIA DOCUMENT G702

AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATON NO. 4.00

Contractor's signed certificatin is attached. APPLICATION DATE: 4/20/2012

In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 4/30/2012

Use Column I on Contracts where variable retainage for line itmes may apply. PURCHASE ORDER NO:

A B C D E F H I

FROM

PREVIOUS

APPLICATION

(D+E)

THIS PERIOD

% of Individual

Line Item

Payout

(Without

Retainage)

% of

Total

Contract

Value

(Original

Bid)

% of Overall

Project Pay

Request

Including

Retainage

(Original Bid)

100 GENERAL COST 319,076 295,710 22,325 0 318,035.00 99.7% 1,041.00 7,950.88 97.18% 4.69% 4.68%

130 PHASE 1 - RR ACCESS ROAD 176,113 176,113 0 176,113.00 100.0% - 4,402.83 97.50% 2.59% 2.59%

160 PHASE 2A & 3 - CANOPY/BUILDING 4,338,339 4,333,618 0 0 4,333,618.00 99.9% 4,721.00 124,584.93 97.02% 63.83% 63.76%

585 ELECTRICAL-see attached 649,779 649,779 0 0 649,779 100.0% - 16,244.48 97.50% 9.56% 9.56%

670 CANOPY 135,630 135,630 0 0 135,630 100.0% - 3,390.75 97.50% 2.00% 2.00%

715 SITE 184,294 184,294 0 184,294 100.0% - 4,607.35 97.50% 2.71% 2.71%

760 PHASE 2B-KEMPER STREET 261,521 261,521 0 0 261,521.00 100.0% - 6,538.03 97.50% 3.85% 3.85%

820 PHASE 4 - KEMPER ST COBBLES 306,051 72,294.00 27,834.00 - 100,128.00 32.7% 205,923.00 2,503.20 31.90% 4.50% 1.47%

875 PHASE 5 - ADDITIONAL PARKING 610,432 610,432 0 0 610,432.00 100.0% - 15,260.80 97.50% 8.98% 8.98%

950 PHASE 6 - BUCHANAN ST/OVERLAYS 135,516 135,516 0 0 135,516.00 100.0% - 3,387.90 97.50% 1.99% 1.99%

SUB TOTAL 6,796,827 6,534,983.00 50,159.00 - 6,585,142.00 96.9% 211,685.00 196,720.00 93.99% 100.00% 96.89%

Change

Ordeer %

of

Original

Contract

Sum

1005 CHANGE ORDERS 660,586 604,943 49,576 0 654,519 99.1% -1 16,363 9.72%

GRAND TOTAL 7,457,413 7,139,925.87 99,735.00 - 7,239,660.87 97.1% 211,684.23 213,082.97

GLTC Total Budget Summary

Grand Total Budgeted 8,014,659.63

C.L. Lewis Bid including all Alternates 6,796,827.00

Change Orders Approved 660,586.10

C.L. Lewis Adjusted Contract Sum Total 7,457,413.10

Original Construction Contingency 0.12 986,732.63 % of Contingency

Plus left over from Hazardous Material Abatement (Now Completed) - Change Orders (660,586.10) 66.9%

Balance 326,146.53

Wendel & Wiley Wilson Design & Schedule Changes Based on Revised Project Budget: 85,000.00

(85,000.00)

Balance -

Estimated FF&E Cost: 78,100.00

(Now includes the Automated Vehicle Locator system not previously included) Acutal Cost to date (177,480.00)

Balance (99,380.00)

Estimated Special Inspections Project Cost: 68,000.00

Acutal Cost to date (24,368.00)

Balance 43,632.00

Grand Total Balance 7,727,811.63

BALANCE

TO FINISH

(C - G)

RETAINAGE

(IF VARIABLE

RATE)

G

ITEM

NO.

DESCRIPTION OF WORK

SCHEDULE

D VALUE

WORK COMPLETED MATERIALS

PRESENTLY

STORED

(NOT IN

D OR E)

TOTAL

COMPLETED

AND STORED

TO DATE

(D+E+F)

%

(G ÷ C)

Page 3 of 4

CHANGE ORDER DETAIL TRACKING

A B C D E F H I

FROM PREVIOUS

APPLICATION

(D+E)

THIS PERIOD

COE #1 ASBESTOS ABATEMENT 70,672 70,672 70,672.00 100.00% - 1,766.80

COE #2 ABATEMENT FLUORESCENT BLUBS & BALLASTS 22,248 22,248 22,248.00 100.00% - 556.20

COE#3 ADDITIONAL ASBESTOS WINDOW ABATEMENT 9,471 9,471 9,471.00 100.00% - 236.78

COE#5 BACKWATER FLUSH SEWER LINE REPLACEMENT 49,238 49,238 49,238.00 100.00% - 1,230.95

COE#7UNSUITABLE MATERIALS AT RR CROSSING 34,503 34,503 34,503.00 100.00% - 862.58

COE#8 CHANGE SHOTCRETE-CAST STONE WALLS TO SEGMENTAL BLOCK (126,838) (126,838) (126,838.00) 100.00% - (3,170.95)

COE#9 ELECTRICAL CHNAGES PER RFI-008 2,175 2,175 2,175.00 100.00% - 54.38

COE#10 REPAIR OF UG PIPING PER CCTV INSPECTONS 58,629 58,629 58,629.00 100.00% - 1,465.73

CO3 COE#15 TICKET VENDING MACHINE (OWNER REQUESTED) 57,285 57,284 57,284.00 100.00% 0.67 1,432.10

CO4 COE#13 ADDITIONAL BUS CANOPY LIGHTING 47,649 47,649 47,649.00 100.00% (0.31) 1,191.23

COE#11 RFP#003 FINAL QUANTITIES UNIT PRICE STONE RR ACCESS 1,471 1,471 1,471.00 100.02% (0.31) 36.78

COE#12 - FLOWABEL FILL FOR SEWER LINE 2,159 2,159 2,159.00 99.99% 0.20 53.98

COE#14 RFP#7 YARD HYDRANT AT STORAGE BUILDING 5,956 5,956 5,956.00 100.00% 0.18 148.90

COE#16 ADD CLEAN OUT MARY JANES CAFÉ (CITY COST) 2,873 2,873 2,873.00 100.00% 0.08 71.83

COE#17 REV KEMPER STREET ALIGNMENT & UNDERCUT 15,433 15,433 15,433.00 100.00% (0.28) 385.83

COE#18 SEGMENTAL WALL CHANGES 11,101 11,102 11,101.54 100.01% (1.00) 277.54

COE#20 ADDITIONAL UNSUITABLE MATERIALS RR ACCESS & KEMPER 6,763 6,763 6,763.33 100.00% - 169.08

COE#24 DELETE SUNSHADES ADD HORIZONTALS W-3 W-10 WINDOWS (2,566) (2,566) (2,566.00) 100.00% - (64.15)

COE#22 REVISIONS TO PRECAST 1,110 1,110 1,110.00 100.00% - 27.75

COE#23 CONCRETE CURB FOR BRICK 1,884 1,884 1,884.00 100.00% - 47.10

COE#27 BREAK METAL 1,554 1,554 1,554.00 100.00% - 38.85

COE#29 NEMA 3R ENCLOSURE 911 911 911.00 100.00% - 22.78

COE#33 TVM RELOCATION 943 943 943.00 100.00% - 23.58

COE#39 PAYMENTS TO VERIZON AND AEP 6,628 6,628 6,628.00 100.00% - 165.70

COE#40 DOWNSPOUT CONNECTIONS TO STORM 3,461 3,461 3,461.00 100.00% - 86.53

COE#41 WALL CAP AND FENCING 1,703 1,703 1,703.00 100.00% - 42.58

COE#45 ADD ORNAMENTAL FENCE 486 486 486.00 100.00% - 12.15

COE#47 RESTAKIING 2,403 2,403 2,403.00 100.00% - 60.08

COE#49 WATER VALVE AND BOXES 514 514 514.00 100.00% - 12.85

COE#50 I POWER POLE 1,520 1,520 1,520.00 100.00% - 38.00

COE328-ADD HOSE BIBB TO GREEN ROOF 812 812 812.00 100.00% - 20.30

COE#30-INCREASE CONDUCTOR SIZE FOR CANOPY LIGHTS 3,157 3,157 3,157.00 100.00% - 78.93

COE#31-NEW DOOR/FRAME AT ELEVATOR MACHINE ROOM 1,527 1,527 1,527.00 100.00% - 38.18

COE#32-FIXTURES 11,700 11,700 11,700.00 100.00% - 292.50

COE#35-POWER UPGRADE 8,001 8,001 8,001.00 100.00% - 200.03

COE#34-STAIR B STORAGE 4,536 4,536 4,536.00 100.00% - 113.40

COE#26 ADDITIONAL BLOCKING 19,737 19,737 19,737.00 100.00% - 493.43

CO7

ITEM

NO.

DESCRIPTION OF WORK SCHEDULED

VALUE

WORK COMPLETED

G

BALANCE

TO FINISH

(C - G)

RETAINAGE

(IF VARIABLE

RATE)

TOTAL

COMPLETED

AND STORED TO

DATE (D+E+F)

%

(G ÷ C)

CO6

CO5

CO1

CO2

MATERIALS

PRESENTLY

STORED

(NOT IN

Page 4 of 4

CHANGE ORDER DETAIL TRACKING

A B C D E F H I

FROM PREVIOUS

APPLICATION

(D+E)

THIS PERIOD

COE#42-CONCRETE BULKHEAD 654 654 654.00 100.00% - 16.35

COE#43-DUCT RELOCATION 4,097 4,097 4,097.00 100.00% - 102.43

COE#46 ADJUST INTERIOR WINDOW HEIGHTS 2,371 2,371 2,371.00 100.00% - 59.28

COE#48-POWER FOR OPERATORS AT DOORS 1,944 1,944 1,944.00 100.00% - 48.60

COE#52-BACKFLOR PREFVENTION FOR FLUSH BOX HYDRANTS 11,922 11,922 11,922.00 100.00% - 298.05

COE#53-CONCRETE BORDER BETWEEN ASPHALST & COBBLESTONES 1,232 1,232 1,232.00 100.00% - 30.80

COE#54-POWER FOR REFREGERANT GAS MONITORING EQUIPMENT 2,293 2,293 2,293.00 100.00% - 57.33

COE#55-POWER TO WH2 637 637 637.00 100.00% - 15.93

COE#57-AEP DECORATIVE SITE LIGHT FEE 18,555 18,555 18,555.00 100.00% - 463.88

COE#58-GATE AT MARY JANE'S 757 757 757.00 100.00% - 18.93

CORRECTION TO CO#6 714 714 714.00 100.00% - 17.85

COE#37-SMART CROSSWALKS 30,730 30,730 30,730.00 100.00% - 768.25

COE#44-POLE BASES & RACEWAYS 43,602 43,602 43,602.00 100.00% - 1,090.05

COE#61 WIRELESS PA SYSTEM 17,858 17,858 17,858.00 100.00% - 446.45

COE#36-1 KEMPER STREET ROAD IMPROVEMENTS 45,597 45,597 45,597.00 100.00% - 1,139.93

COE#36-2 BUCHANNAN STREET ROAD IMPROVEMENTS 22,356 22,356 22,356.00 100.00% - 558.90

COE#62 REMOVE CONCRETE IN CONFLICT WITH NEW GRADES 9,225 9,225 9,225.00 100.00% - 230.63

COE#38 PLANTER BENCH FOUNDATIONS 46,989 46,989 46,989.00 100.00% 1,174.73

PAINTING AT UTILITY BUILDING 2,601 2,601 2,601.00 100.00% 65.03

COE#59 PHASE 1 COBBLESTONE UNDERCUT 15,969 15,969 15,969.00 100.00% 399.23

COE#60 LED TV MOUNTING 5,787 5,787 5,787.00 100.00% 144.68

COE#63 EXISTING CITY FIRE HYDRANT PAD 805 805 805.00 100.00% 20.13

COE#64 ADDITIONAL TRENCD DRAIN PIPOING 930 930 930.00 100.00% 23.25

COE#66 UNDERSINK PIPING ENCLOSURE 1,826 1,826 1,826.00 100.00% 45.65

COE#67 DOOR B-1 TRIM 459 459 459.00 100.00% 11.48

COE#68 ADDED RUBBER BASE ABOVE VESTIBULES 503 503 503.00 100.00% 12.58

COE#69 PV CONTACTOR 2,533 2,533 2,533.00 100.00% 63.33

COE#70 NEW DATA RACK RECEPTACLES 1,396 1,396 1,396.00 100.00% 34.90

COE#71 CAR CHARGING STATIONS 4,086 4,086 4,086.00 100.00% 102.15

COE#72 ADD CURB & GUTTER AT 8TH STREET 4,962 4,962 4,962.00 100.00% 124.05

COE#74 ADD 2 EXTERIOR WALL MOUNT FIXTURES 2,323 2,323 2,323.00 100.00% 58.08

COE#75 WATER LINE AND CONNECTION FOR ICE MAKER 324 324 324.00 100.00% 8.10

COE#76 BUS TV MOINTORS 2,173 2,173 2,173.00 100.00% 54.33

COE#78 REWORK PLANTER DRAIN PIPIING AND MULCH 1,846 1,846 1,846.00 100.00% 46.15

COE#79 ELEVATOR MACHINE ROOM VENTILATION 2,051 2,051 2,051.00 100.00% 51.28

COE#81 ADD GAS REGULATOR TO EMERGENCY GENERATOR 1,603 1,603 1,603.00 100.00% 40.08

COE #82 DEMO EXSLAB UNDER KEMPER ST COBBLESTONES 2,000

COE#84 CREDIT TO DELETE COE #67 (459)

COE #85 ELEVATOR EMERGENCY POWER INDICATOR 1,886

COE #86 ADD YARD DRAIN 2,641

TOTALS 660,586.10 604,942.87 49,576.00 0.00 654,518.87 99.08% 16,362.97

Pending

COE13

CO12

ITEM

NO.

DESCRIPTION OF WORK

CO11

CO10

CO9

SCHEDULED

VALUE

WORK COMPLETED

G

BALANCE

TO FINISH

(C - G)

RETAINAGE

(IF VARIABLE

RATE)

TOTAL

COMPLETED

AND STORED TO

DATE (D+E+F)

%

(G ÷ C)

CO8

MATERIALS

PRESENTLY

STORED

(NOT IN


MEETING DATE: 10.1.14 AGENDA ITEM NO.: 4 CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: X INFORMATION: x ITEM TITLE: FY14 Annual Audit Report

CONTACT(S): Norman Yoder, Millie Martin


MEETING DATE: 10.1.14 AGENDA ITEM NO.: 5 CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: X INFORMATION: x ITEM TITLE: GLTC/LU Contract

Liberty University Service has already started with the new school year. The only changes from this contract to the last are an additional 6,000 hours and the adding of 2 full time supervisors on the LU campus. The expenses will be increased on labor and supervisor hours for FY15, but the line item from revenue from LU will also be higher then what was budgeted for to make up for it. Request approval and signature from the board on this contract

CONTACT(S): Karen Walton


MEETING DATE: 10.1.14 AGENDA ITEM NO.: 6 CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: X INFORMATION: x ITEM TITLE: O&M Facility Subcommittee Update

A. Construction Administration and Commissioning/Wendel

CONTACT(S): Lee Beaumont


MEETING DATE: 10.1.14 AGENDA ITEM NO.: 7 CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: X INFORMATION: x ITEM TITLE: Chamber of Commerce Presentation

CONTACT(S): Mike Lewis

Greg Daniels

Peggy Whitaker

Lee Beaumont

Jennifer Martin

Jack Hellewell

James Mundy Jan Walker Kim Payne

Christian DePaul

Meeting DateTerm date

10/31/2015Term date

10/30/2015Term date

10/31/2015Term date

10/30/2014Term date

10/30/2016Term date

10/30/2014Term date

10/30/2016Term date

10/30/2014Term date

10/30/20161/8/2014 P P P P P P P P A2/5/2014 P P P P P P P P P3/5/2014 P P P P P P P P P4/2/2014 P P P P P P P P P5/7/2014 P A P P P P P A P6/4/2014 A P P P P P P A P7/2/2014 P P P P P P P P P8/6/20149/3/2014 P P P P P P A P P

business trips, and emergency work assignments. If you are absent and one of the above events was the reason, please let NatalieWilkens (455-4010 or [email protected]) know so she can indicate the reason on the record.

Greater Lynchburg Transit Company Board of DirectorsATTENDANCE LOG

2014 REGULAR (and special) BOARD MEETINGS("P" present - "A" absent)

Note: Attendance is reported to City Council members when considering reappointments, or as requested; as Council requires appointeesto attend 75% of the yearly meetings. Absences may be excused because of illness, death of family member, unscheduled or unforseen

Meeting was cancelled

GLTC BOARD OF DIRECTORS

Lee Beaumont , Secretary-Treasurer 592-3315 [email protected] Liberty University, 1971 University Blvd, Lynchburg, VA Gregory H. Daniels, President 455-3821 [email protected] City of Lynchburg, 900 Church St, Lynchburg, VA 24054 Christian H. DePaul 385-1340 [email protected] Ameriprise Financial Services, 3728 Old Forest Rd, Lynchburg, VA 24502 John “Jack” Hellewell 384-2746 [email protected] 4420 Williams Road, Lynchburg, VA 24503 Jennifer Martin 528-4971 [email protected] Lynchburg Area Center for Independ Living, 500 Alleghany Ave, Ste 520, Lynchburg, VA 24501 James H. Mundy 846-2778 [email protected] Lynchburg Community Action Group, 926 Commerce St, Lynchburg, VA 24504 L. Kimball Payne 455-3990 [email protected] City of Lynchburg, 900 Church St, Lynchburg, VA 24502 Jan Walker 200-7740 [email protected] Centra Health, 1920 Atherholt Rd, Lynchburg, VA 24505 Margaret “Peggy” Whitaker, Vice-President 384-8178 [email protected] 1226 Greenway Ct, Lynchburg, VA

mailto:[email protected]









Full board packet October 1 2014

Business

gltc transfer center

new transfer center

gltc senior staff

karen walton

board members

staff members

meeting natalie wilkins

new members