Kevin Neal Product Manager – Production Scanners Fujitsu Computer Products of America, Inc. Imaging Products Group (IPG) January 17, 2007 Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
Sep 14, 2014
Kevin NealProduct Manager – Production Scanners
Fujitsu Computer Products of America, Inc.Imaging Products Group (IPG)
January 17, 2007
Fujitsu Scanners/ReadSoft Forms Classification and Document Automation
Webinar
Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
Agenda
• Introductions of Fujitsu and ReadSoft– Kevin Neal, Fujitsu presenter– Megan Fowler, Fujitsu moderator– Bob Fresneda, ReadSoft presenter
• Document Capture• Fujitsu scanners and ReadSoft DOCUMENTS for Invoices• Document Classification considerations• Trend toward Higher Resolution scanning• Information Extraction techniques• ReadSoft overview
– DOCUMENTS overview– DOCUMENTS for Mailrooms – DOCUMENTS for Invoices – Corporate overview
• Questions and Answers
Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
Document Capture
• Document Capture directly effects the entire automation workflow• Document Capture begins with High Quality electronic images• High Quality electronic images improve automation success
• Automation Success leads to improved business productivity• Business Productivity reduces costs and improves process• Improved Process creates a Business Advantage
Document Capture is the on-ramp to Automation
Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
Invoice Processing
Paped-based challenges• Manual sorting of documents• Keying/miskeying data into backend systems• Physical routing of documents/making copies• Lost/misplaced copies of invoices• Missing out on early pay discounts due to delays• Accidentally paying same invoice more than once• Faxing and/or shipping costs to route invoices
PreparationDoc PrepStaples
Paperclips
Solving invoice challenges with Fujitsu and ReadSoft DOCUMENTS for Invoices
InputHigh-Speed
Image QualityIntegration
CaptureOCR, OMR
Forms ProcessingValidate/Verify
ProcessingStorage
DatabaseArchiving
PresentationAccess
EmpowerEfficient
Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
Fujitsu/ReadSoft DOCUMENTS for InvoicesInvoicesDoc PrepStructure
ColorPaper Size
QualityFont Type
ScanningImage Quality
Paper Handling300dpi Speeds
ERP SystemElectronic Images
MetadataDatabase
ReadSoft DOCUMENTSfor InvoicesUnderstand
CaptureProcess
SAP
OracleFinancials
Client Workstations
Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
Importance of Document Classification
Business Management
Information Silos
Records Managers
Human Resources
Accounting
Security = Rules based access or restriction of informationSearchability = Narrow searches enable more relevant dataRetention = Adhere to business policy or compliance regulations
Human Resources
Accounts Payable
Shipping/Receiving
Sales/MarketingCustomer Service
Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
Higher Resolution for Forms Processing
“Scanning at true 300 dpi optical resolution is very important. Scanning at a lower resolution and then using scanner software to increase the dpi later on does nothing for OCR. In cases where the font size of characters on an image are very small ( point size of 4 or less), scanning images in at 400 dpi can improve character recognition. This again would require a scanner that supports true 400 dpi optical resolution.”
Source: http://www.primerecognition.com/augprime/ocr_faq.htm
“The accuracy of the OCR systems declined dramatically when the resolution of the images was reduced from 300 to 200 dpi…”
Source: The Fourth Annual Test of OCR Accuracy ( http://www.isri.unlv.edu/downloads/AT-1995.pdf )
“Scan resolution: The number of dots per inch can affect the clarity of the image and accuracy of OCR. Recent tests found that reducing from 300 dpi to 200 dpi increased the OCR error rate for a complex document by 75%…”
Source: http://www.collectionscanada.ca/9/1/p1-236-e.html
Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
Trends toward Higher Resolution Scanning
• Increased accuracy• More automation techniques• Decreased storage costs
– Affordability of magnetic storage, DVD, optical, etc.• Document Classification intelligence
– Instructed Invoices– Semi-Structured Accounts Payable documents– Handprint Recognition
• Rated scanning speeds – No speed degradation– No longer need to sacrifice throughput at 300 dots per inch
• Bandwidth and Network Infrastructure– Corporate T1, OC3, DSL, Cable Modem, Wireless
• Improved image compression
Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
Information Extraction
Imaging
Legible signature SSN and contact informationsent to database field
Optical Mark Recognition(OMR) index fieldsDatabase fields
Optical Character Recognition (OCR)makes documents fully searchable
Intelligent Character Recognition(ICR) index fields
Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
Importance of Image Quality
• Anchor points to identify know form types• Forms processing accuracy
– Optical Character Recognition• 300dpi drastically increases accuracy
– Intelligent Character Recognition– Optical Mark Recognition
• Database validation– Automatic record matching
• Lack of Human Intervention• More accurate electronic reproduction of original documents• Image Enhancement
– Automatic Orientation– Noise Removal– Deskew, Cropping, Intelligent Blank Page Removal, etc.
Anchor Points forForms Identification
Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
Color Documents
• Dropout Color options– Color reduction (background washout)
– Forms outline removal
Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
Distributed or Centralized Scanning
Centralized Scanning Scenario
AP
Shipping
General
HR
Field Sales Person
Expense ReceiptsCustomer ContractsCredit ApplicationsBusiness Agreements
Warehouse
Way BillsBills of LadingProof of DeliveryShipping Logs
TeleCommuter
ApplicationsLegal DocumentsEmployee RecordsHR Forms
Remote Office
InvoicesFreight BillsScan to E-mailDocument Distribution
40PPM
Speed
$1,000 $5,000 $8,000
15 PPM
$17,000$2,000
25 PPM
$25,000
fi-5750C $7,995-VRS $8,995
fi-4340C $4,995
fi-5220C $1,995
fi-5015C$695
fi-5120C $1,195
60 PPM
fi-4860C-VRS $17,995fi-4860C2 $17,995
fi-5530C $3,995
$4,000
fi-5650C $5,995-VRS $6,995
fi-60F A6 FlatbedScanner $395
fi-5110C $895
100+ PPM
fi-5900C $24,995
Fujitsu Scanner Line-up
Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
More information
• Fujitsu Document Scanners– Web Site: http://www.fcpa.com– E-mail: [email protected]– Phone: 888-425-8228
• ReadSoft DOCUMENTS– Web Site: http://www.readsoft.com– E-mail: [email protected]– Phone: 888-READSOF(T) or 504-841-0100