February 5, 2013 Agenda Packet

City Council Agenda Page 1 of 5 February 5, 2013

NOTICE OF A PUBLIC MEETING

AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL THE CITY OF SAN ANGELO, TEXAS 9:00 A.M. - Tuesday, February 5, 2013

McNease Convention Center, South Meeting Room 500 Rio Concho Drive

THE MCNEASE CONVENTION CENTER IS ACCESSIBLE TO PERSONS WITH DISABILITIES. ACCESSIBLE ENTRIES AND SPECIALLY MARKED PARKING SPACES ARE AVAILABLE AT BOTH MAIN ENTRANCES AT SURBER DRIVE AND RIO CONCHO DRIVE. IF ADDITIONAL ASSISTANCE IS NEEDED TO OBSERVE OR COMMENT, PLEASE NOTIFY THE OFFICE OF THE CITY CLERK, ROOM 210, CITY HALL, 657-4405, AT LEAST 24 HOURS PRIOR TO THE MEETING. City Council meetings are broadcast on Channel 17-Government Access at 10:30 A.M. and 7:00 P.M. every day for two weeks beginning on the Thursday after each meeting.

As a courtesy to those in attendance, please place your cell phone on “Silent” or “Vibrate” Thank You!

I. OPEN SESSION (9:00 A.M.)

A. Call to Order

B. Prayer and Pledge

"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.”

C. Recognition

Bertha Garcia, City of San Angelo Recreation Department Office Assistant, for donating her hair to “Locks of Love”

Veronica Sanchez, City of San Angelo Human Resources Manager, recently named HR Professional of the Year by the Concho Valley Society for Human Resources Management

D. Public Comment

The Council takes public comment on all items in the Regular Agenda. Public input on a Regular Agenda item will be taken at its appropriate discussion. Public input on an item not on the Agenda or Consent Agenda may be identified and requested for consideration by the Council at this time. The Council may request an item to be placed on a future agenda, or for a Consent Agenda item, to be moved to the Regular Agenda for public comment.

II. CONSENT AGENDA 1. Consideration of approving the January 22, 2013 City Council Regular meeting minutes

2. Consideration of awarding bid WU-01-13 for 2013 Utility Trench Repair Contract to CM Construction Company (Mertzon, TX) in the amount of $926,551.85 for the repair of city streets and alleys due to operation and maintenance of water distribution and wastewater collection systems and authorizing the City Manager or his designee to execute any necessary related documents (submitted by Interim Water Utilities Director Ricky Dickson)

3. Consideration of awarding bid VM-07-12 for Repair Service to various vendors outlined in the bid tabulation sheet, and Rejecting all Bids for Part Suppliers, and authorizing the City Manager or his designee to execute any necessary related documents (submitted by Interim Operations Assistant Director Patrick Frerich)


4. Consideration of authorizing the sale of the following properties for the appraised value and authorizing the Mayor, City Manager, or Water Utilities Director to execute all necessary legal documents pertaining to the sale of subject properties, subject to completion of all curative requirements: (submitted by Interim Water Utilities Director Ricky Dickson)

a. 6449 Lincoln Park Road West, Lot 30, Group Lincoln Park (Robinson), $62,649.00 b. 2678 Kings Road, Lot 54, Group Fishermans Road (Shaffer), $71,340.00 c. 6686 Knickerbocker Road, Lot 102, Group Shady Point (Pittman), $22,893.00

5. Consideration of adopting a Resolution authorizing the City Manager to execute an airport lease of two areas of the premises at 5376 Stewart Lane, San Angelo Regional Airport—Mathis Field, with the United States Government, General Services Administration, as lessee, lease no. GS-07B-17029, for use by the Transportation Security Administration, and related documents (submitted by Airport Manager Luis Elguezabal)

6. Consideration of adopting resolutions required for the City Council to review and adopt 2012 investment policies for the investment of public funds pursuant to the requirement of the Public Funds Investment Act: (submitted by Assistant City Manager/Chief Financial Officer Michael Dane)

a. Resolution authorizing the adoption of City of San Angelo, Texas Investment Policy 2012 b. Resolution authorizing the adoption of Lake Nasworthy - San Angelo, Texas Investment Policy 2012

7. Second Hearing and consideration of adopting an Ordinance annexing property within the San Angelo’s existing city limits and related matters: (submitted by Interim Director of Development Services AJ Fawver)

AN ORDINANCE ANNEXING INTO THE CITY OF SAN ANGELO, TOM GREEN COUNTY, TEXAS, ON PETITION OF PROPERTY OWNERS, TERRITORY GENERALLY DESCRIBED AS 20 ACRES LOCATED WEST/SOUTHWEST OF THE CITY AT ABOUT THE SOUTHERN CORNER OF THE INTERSECTION OF U.S. HIGHWAY 67 (SHERWOOD WAY) AND A SOUTHWARD PROJECTION OF APPALOOSA TRAIL, ADJACENT AND CONTIGUOUS TO THE PRESENT CORPORATE LIMITS OF THE CITY, OUT OF THE DEAF AND DUMB ASYLUMS LANDS SURVEY NO. 2, ABSTRACT NO. 8211; DESCRIBING THE TERRITORY ANNEXED; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING FOR AMENDMENT OF THE OF THE BOUNDARIES AND OFFICIAL MAP OF THE CITY; APPROVING A SERVICE PLAN THEREFORE; SUBJECTING THE PROPERTY SITUATED THEREIN TO BEAR ITS PRO RATA PART OF TAXES LEVIED; PROVIDING RIGHTS AND PRIVILEGES AS WELL AS DUTIES AND RESPONSIBILITIES OF INHABITANTS OF SAID TERRITORY; DIRECTING THE FILING OF THE ORDINANCE IN THE MANNER REQUIRED BY LAW; DIRECTING NOTICE TO SERVICE PROVIDERS; DIRECTING PRECLEARANCE; PROVIDING A SEVERABILITY CLAUSE; DECLARING COMPLIANCE WITH OPEN MEETINGS ACT; AND, PROVIDING AN EFFECTIVE DATE

8. Second Hearing and consideration of adopting an Ordinance amending the 2012-2013 Budget for new projects, incomplete projects, and grants (submitted by Budget Manager Morgan Trainer)

AN ORDINANCE OF THE CITY OF SAN ANGELO AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013, FOR NEW PROJECTS, INCOMPLETE PROJECTS, AND GRANTS

III. REGULAR AGENDA:

F. EXECUTIVE/CLOSED SESSION

Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.071(1) to consult with attorney on legal matters pertaining to water


acquisition rights; and, Section 551.071(2) to consult with attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter

Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property

G. PUBLIC HEARING AND COMMENT

9. First Public Hearing and consideration of introducing an Ordinance annexing property within the San Angelo’s existing city limits and related matters:

AN ORDINANCE ANNEXING INTO THE CITY OF SAN ANGELO, TOM GREEN COUNTY, TEXAS, ON PETITION OF PROPERTY OWNERS, TERRITORY GENERALLY DESCRIBED AS 8.995 ACRES LOCATED WEST/SOUTHWEST OF THE CITY AT ABOUT NORTHWEST OF MILLS PASS DRIVE, EAST OF COMMUNITY OF FAITH SUBDIVISION AND SOUTHWEST OF SAM’S CLUB ADDITION, ADJACENT AND CONTIGUOUS TO THE PRESENT CORPORATE LIMITS OF THE CITY, OUT OF THE DEAF AND DUMB ASYLUMS LANDS SURVEY NO. 2, ABSTRACT NO. 8211, TOM GREEN COUNTY; DESCRIBING THE TERRITORY ANNEXED; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING FOR AMENDMENT OF THE OF THE BOUNDARIES AND OFFICIAL MAP OF THE CITY; APPROVING A SERVICE PLAN THEREFORE; SUBJECTING THE PROPERTY SITUATED THEREIN TO BEAR ITS PRO RATA PART OF TAXES LEVIED; PROVIDING RIGHTS AND PRIVILEGES AS WELL AS DUTIES AND RESPONSIBILITIES OF INHABITANTS OF SAID TERRITORY; DIRECTING THE FILING OF THE ORDINANCE IN THE MANNER REQUIRED BY LAW; DIRECTING NOTICE TO SERVICE PROVIDERS; DIRECTING PRECLEARANCE; PROVIDING A SEVERABILITY CLAUSE; DECLARING COMPLIANCE WITH OPEN MEETINGS ACT; AND, PROVIDING AN EFFECTIVE DATE

(Presentation by Interim Director of Development Services AJ Fawver)

10. Presentation on the North Concho River and Trails Improvement Project

(Presentation by Parks and Recreation Director Carl White)

11. Update on participation and status of Employee Wellness Program

(Presentation by Human Resources Director Lisa Marley)

12. Consideration of approving the City of San Angelo to permit closure of City offices for employee participation in the Neighborhood Revitalization clean-up project in Blackshear neighborhood on Friday, April 26, 2013, excluding offices of essential personnel who directly provide public health and safety services

(Presentation by Neighborhood and Family Services Director Bob Salas)

13. Discussion of and possible action on the recommended revisions to the hotel occupancy tax allocations

(Presentation by Assistant City Manager/Chief Financial Officer Michael Dane)

14. Discussion of and possible action related to the transfer of water from the south pool to the north pool for the City’s use of water at Twin Buttes Reservoir

(Presentation by Interim Water Utilities Director Ricky Dickson)


15. First public hearing and consideration of introducing an Ordinance ordering the General Election and Special Election for May 11, 2013:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS, ORDERING THAT A GENERAL ELECTION BE HELD IN SAID CITY ON THE 11TH DAY OF MAY, 2013, FOR THE PURPOSE OF ELECTING MUNICIPAL OFFICERS; AND ORDERING THAT A SPECIAL ELECTION BE HELD IN SAID CITY ON THE 11TH DAY OF MAY, 2013, FOR THE PURPOSE OF ELECTING MUNICIPAL OFFICERS TO FILL VACANCIES FOR UNEXPIRED TERMS; AUTHORIZING A JOINT ELECTION WITH TOM GREEN COUNTY, GRAPE CREEK INDEPENDENT SCHOOL DISTRICT (ISD), SAN ANGELO ISD, WALL ISD AND VERIBEST ISD; ORDERING PUBLICATION; MAKING PROVISIONS FOR THE CONDUCT OF THE ELECTIONS AND OTHER PROVISIONS INCIDENT AND RELATED TO THE PURPOSE OF THIS ORDINANCE; MAKING TENTATIVE PROVISIONS FOR A RUNOFF ELECTION, IF NECESSARY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE (UNA ORDENANZA DEL CONSEJO DE LA CIUDAD DE SAN ANGELO, TEXAS, CONVOCANDO UNA ELECCIÓN GENERAL PARA LA ELECCIÓN DE OFICIALES MUNICIPALES QUE SE CELEBRARÁ EL 11 DE MAYO DE 2013; Y CONVOCANDO UNA ELECCIÓN SPECIAL QUE SE CELEBRARÁ EL 11 DE MAYO DE 2013 PARA LA ELECCIÓN DE OFICIALES MUNICIPALES PARA OCUPAR UNOS POSICIONES VACANTES POR TÉRMINOS NO COMPLETADO; AUTORIZAR ELECCIÓN CONJUNTA CON TOM GREEN COUNTY, GRAPE CREEK DISTRITO ESCOLAR INDEPENDIENTE (DEI), SAN ANGELO DEI, WALL DEI, AND VERIBEST DEI; ORDENANDO PUBLICACIÓN, HACIENDO PROVISIONES PARA LA CONDUCTA DE DICHAS ELECCIONES Y OTRAS PROVISIONES RELACIONADAS AL MOTIVO DE ESTA ORDENANZA; HACIENDO TENTATIVO PROVISIONES PARA LA CONDUCTA DE SEGUNDA VOTACIÓN, (ELECCIÓN DE DESEMPATE); PREVIENDO POR DIVISIBILIDAD; Y PREVIENDO UNA FECHA DE VIGENCIA)

(Presentation by City Clerk Alicia Ramirez)

16. Discussion on vacant Single Member District 4 council member position and related matters and any action in connection thereto

(Requested by Mayor New)

H. FOLLOW UP AND ADMINISTRATIVE ISSUES

17. Consideration of and possible action on matters discussed in Executive/Closed Session, if needed

18. Consideration of approving various Board nominations by Council and designated Councilmembers:

a. Airport Board: 2nd terms through October 2016 for Fred Key (SMD1), Sonny Sanders (SMD2), and Charles Powell (SMD3); and Elizabeth Grindstaff (SMD6) to a 1st term October 2016

b. Animal Shelter Advisory Committee: 2nd term through January 2015 for Mary White (SMD5) and Tom Maurer (Mayor)

c. Construction Board: 2nd terms through February 2015 for Billy Huffman (SMD6) and Pablo Florez (Mayor), and Casey Deering to a 1st full term February 2015

d. Ft. Concho Museum Board: 2nd terms through January 2016 for Mark Priest (SMD1) and Denise Bloomquist (SMD5)

e. Planning Commission: William Lawrence (SMD5) to a 2nd term January 2016 f. Public Art Commission: 2nd terms through April 2014 for Esteban Apodaca (SMD1), Sue Rainey

(SMD6), and Daniel Makins (Mayor) g. Water Advisory Board: Johnny Oswald (SMD5) to a 2nd term September 2014 and Joe Spano

(SMD6) to a 1st full term September 2014

19. Consideration of appointing a City Council member to fill vacancy on the Concho Valley Transit District Board


20. Announcements and consideration of Future Agenda Items

Special Meeting Strategic Planning Workshop, February 26, 2013, 9:00 a.m., McNease Convention Center

21. Adjournment

Given by order of the City Council and posted in accordance with Title 5, Texas Government Code, Chapter 551, Thursday, January 31, 2013, at 5:00 P.M.

/x/________________________ Alicia Ramirez, City Clerk

City employee donates hair to “Locks of Love”

Bertha Garcia, an office assistant in the City of San Angelo’s Recreation Division, on Wednesday donated more than 15 inches of hair to the organization Locks of Love, which provides hairpieces to financially disadvantaged children in the United States and Canada who are suffering from long-term medical hair loss.

Garcia has been growing out her hair for almost five years. Her donation will result in multiple wigs. “I was finally ready to let go,” she said. “I really wanted to make a difference in someone’s life, and donating to Locks of Love seemed like a perfect fit.

“My mom died of cancer in 1995, and it was very important to her to always look pretty and always have a wig to wear while she was fighting the disease. I felt that this was a way to honor her and, hopefully, to make a little girl somewhere feel pretty again.”

72 W. College Ave. San Angelo, TX 76903 Public Information Division

Press Release CONTACT: Anthony Wilson, Public Information Officer Public Information Division Office: 325-481-2727 Cell: 325-234-0014 E-mail: [email protected]

Veronica Sanchez honored by HR peers (Jan. 15, 2013) – Veronica Sanchez, the City of San Angelo’s human resources manager, was recently named HR Professional of the Year by the Concho Valley Society for Human Resources Management. CV-SHRM is an affiliate of the National Society for Human Resource Management, the world’s largest association devoted to HR management. The local chapter consists of 50-plus members who represent large and small employers across the Concho Valley. Sanchez has worked in the City’s Human Resources Department since 2007, serving as its manager since 2008. Her HR career began in 2005 as a recruiter for Sitel, for whom she worked 10 years, including stints in employee relations, payroll and as an HR generalist. “We applaud the CV-SHRM for recognizing Veronica,” City Human Resources Director Lisa Marley. “She is fully dedicated to the mission of this department and to the welfare of the City’s workforce. Veronica is a gem not only within our organization, but to our profession.” Sanchez’s nomination noted she has excelled as the group’s president, calling her a “natural leader” who agreed to serve a second term to help develop other potential chapter leaders. The nomination also cited Sanchez for planning and executing initiatives that won recognition from the SHRM national body. “Human resources is a fascinating career field,” Sanchez said. “Particularly when you work in HR in an organization as large and varied as the City, you get to be involved in a wide range of interesting, complex issues, from hiring policy to health care.” The CV-SHRM seeks to elevate the recognized value of human resource professionals as essential strategic business partners. This is accomplished through monthly programs, during which members network with other HR professionals, guests and speakers who provide education on topics such as legislative action, employment law and recruiting.

###

CITY COUNCIL MINUTE RECORD The City of San Angelo Page 1 Tuesday, January 22, 2012 Vol. 104

OPEN SESSION BE IT REMEMBERED City Council convened in a regular meeting at 9:15 A.M., Tuesday, January 22, 2012, in the San Angelo McNease Convention Center, 500 Rio Concho Drive, San Angelo, Texas. All duly authorized members of the Council, to-wit:

Mayor, Alvin New Councilmember Paul Alexander Councilmember Dwain Morrison Councilmember Johnny Silvas Councilmember Fredd B. Adams, II (resigned effective January 19, 2013) Councilmember Kendall Hirschfeld Councilmember Charlotte Farmer

were present and acting, with the exception of Councilmember Farmer, thus constituting a quorum. Whereupon, the following business was transacted:

An invocation was given by Councilmember Silvas and pledge was led by Piper Bodden, 3rd Grader, at Cornerstone Christian School.

PROCLAMATION AND RECOGNITION

“School Board Recognition Month”, January 2013, was accepted by Lanny Layman, Board President, and Bill Dendle, Single Member District Board Member, of the San Angelo Independent School District.

Brian Groves, City of San Angelo Employee, recognized for outstanding service and excellent work as the City’s Multimedia Coordinator.

PUBLIC COMMENT

Councilmember Morrison suggested appointing Don Vardeman to the recent vacancy by former City Council member Fredd Adams.

Public comment was made by Citizen Linda Williams regarding her July 22, 2012 email on Action Baseball Academy, zoning issue, and the designated zoning of the area. City Council directed staff to assist Ms. Williams.

Public comment was also made by Citizen Gail Stephanski.

EXECUTIVE/CLOSED SESSION

At 9:32 A.M., Council convened in Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.071 to consult with attorney on a matter of attorney/client privilege.

RECESS

At 9:55 A.M., Mayor New called a recess.

RECONVENE

At 10:00 A.M., Council reconvened, and the following business was transacted:

Page 2 Minutes Vol. 104 January 22, 2013 CONSENT AGENDA

APPROVAL OF THE JANUARY 8, 2013 CITY COUNCIL REGULAR MEETING MINUTES

AWARD OF BID AMI MIZELL-FLINTBID WU-17-12 FOR LIQUID FERROUS CHLORIDE TO KEMIRA WATER SOLUTIONS, INC. (MATTESSON, IL), IN THE AMOUNT OF $85,120.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE RELATED DOCUMENTS

AWARD OF BID RFP WU-16-12 HICKORY WATER SUPPLY PROJECT, RADIUM REMOVAL SYSTEM TO WATER REMEDIATION TECHNOLOGY, LLC IN THE AMOUNT OF $150,000.00 FOR THE DESIGN OF THE RADIUM REMOVAL EQUIPMENT AND AUTHORIZING CITY MANAGER TO EXECUTE A SERVICE AGREEMENT IN SUBSTANTIALLY THE ATTACHED FORM BETWEEN THE CITY OF SAN ANGELO AND WATER REMEDIATION TECHNOLOGY, LLC FOR MAINTENANCE AND DISPOSAL OF SPENT RESIN

AWARD OF BID RFP FD-05-12 VEHICLE REPAIRS TO SIDDONS-MARTIN EMERGENCY GROUP IN THE AMOUNT UP TO $114,743.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE CONTRACT IN SUBSTANTIALLY THE ATTACHED FORM BETWEEN THE CITY OF SAN ANGELO AND SIDDONS-MARTIN EMERGENCY GROUP FOR THE REPAIR AND MAINTENANCE OF OUR FIRE APPARATUS AND AMBULANCE FLEET

ADOPTION OF A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A TAX-RESALE (QUITCLAIM) DEED CONVEYING ALL RIGHT, TITLE AND INTEREST OF THE CITY OF SAN ANGELO, AND ALL OTHER TAXING UNITS INTERESTED IN THE TAX FORECLOSURE JUDGMENT(S) LOCATED AT 117 E 43RD STREET, (GONZALEZ), LOT 5, BLOCK 19, FAIR PARK ADDITION, $1,500.00, SUIT NO. D-08-0023-T

ADOPTION OF A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A TAX-RESALE (QUITCLAIM) DEED FOR THE PURPOSE OF URBAN REDEVELOPMENT, CONVEYING ALL RIGHT, TITLE AND INTEREST OF THE CITY OF SAN ANGELO, AND ALL OTHER TAXING UNITS INTERESTED IN THE TAX FORECLOSURE JUDGMENT(S) LOCATED AT 1814 ELLIS STREET, (LOGAN), LOT 5, BLOCK 6, KENLEY ADDITION, $750.00, B-06-0131-T

AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO TASK ORDER NO. 18, AND ALL RELATED DOCUMENTS, BETWEEN THE CITY OF SAN ANGELO AND KSA ENGINEERS FOR ARCHITECTURAL/ENGINEERING SERVICES ASSOCIATED WITH THE AIRPORT LAYOUT PLAN (ALP) UPDATE IN THE AMOUNT OF $72,404.00 AT SAN ANGELO REGIONAL AIRPORT

ADOPTION OF A RESOLUTION APPROVING THE “SNAPS” CITY-WIDE PHOTOGRAPHY CONTEST AS RECOMMENDED BY THE PUBLIC ART COMMISSION (“PROGRAM”); DIRECTING AND AUTHORIZING THE PARKS & RECREATION DEPARTMENT TO FACILITATE AND COORDINATE THE PROGRAM; AND, PROVIDING FOR THE DEPOSIT OF REVENUES INTO, AND DISBURSEMENTS FOR NECESSARY EXPENDITURES AND AWARDS FROM DESIGNATED CITY ACCOUNTS

ADOPTION OF A RESOLUTION APPROVING BYLAWS OF THE CITY OF SAN ANGELO, TEXAS, DESIGN AND HISTORIC REVIEW COMMISSION; AND, DIRECTING THAT SAID BYLAWS BE FILED WITH THE CITY CLERK

ACCEPTANCE OF THE ANNUAL REPORT OF RECORDS MANAGEMENT PROGRAM AND CONSIDERATION OF ADOPTING A RESOLUTION AUTHORIZING THE RECORDS MANAGEMENT

Minutes Page 3 January 22, 2013 Vol. 104 OFFICER TO CONTINUE IMPLEMENTATION OF THE ROUTINE OPERATIONAL AND PROCEDURAL AMENDMENTS TO THE RECORDS MANAGEMENT PROGRAM

ADOPTION OF A RESOLUTION GRANTING A THIRTY FOOT FIVE-INCH (30’5”) VARIANCE FROM THE REQUIRED SEVENTY-FIVE FOOT (75’) REAR SET BACK LINE FROM THE 1,872.2 FOOT ELEVATION LINE AS REQUESTED BY LEASEHOLDER BRUCE L. HITT, FOR CITY-OWNED PROPERTY LOCATED AT 1814 COVE ROAD

ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AIRPORT PROPERTY LEASE AND LICENSE AGREEMENT WITH SKYLINE AVIATION, INC. AS TENANT, OF CERTAIN PROPERTY LOCATED AT 8926 HANGAR ROAD, SAN ANGELO REGIONAL AIRPORT – MATHIS FIELD

ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH TOM GREEN COUNTY PROVIDING FOR MENTAL HEALTH UNIT (MHU) SERVICES; MAKING PROVISION FOR CITY PARTICIPATION IN THE COSTS ASSOCIATED WITH THE MHU NOT TO EXCEED $77,278.00, FOR FISCAL YEAR 2012-2013; AND FINDING A PUBLIC PURPOSE AND BENEFIT

ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH TOM GREEN COUNTY PROVIDING FOR CRISIS INTERVENTION UNIT (CIU) SERVICES; MAKING PROVISION FOR CITY PARTICIPATION IN THE COSTS ASSOCIATED WITH THE CIU NOT TO EXCEED $26,132.00, FOR FISCAL YEAR 2012-2013; AND FINDING A PUBLIC PURPOSE AND BENEFIT

SECOND HEARING AND ADOPTION OF ORDINANCES AMENDING THE CODE RELATED TO ANIMAL CONTROL AND FEES:

AN ORDINANCE AMENDING CHAPTER 3, ARTICLE 3.500 OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, ENTITLED “IMPOUNDMENT” BY REPEALING THIS SECTION IN ITS ENTIRETY AND ADOPTING A NEW ARTICLE 3.500, PROVIDING FOR SEVERABILITY, PROVIDING FOR A PENALTY AND PROVIDING FOR AN EFFECTIVE DATE;

AN ORDINANCE AMENDING APPENDIX A, ARTICLE 1.000 OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, ENTITLED “ANIMAL CONTROL SERVICES FEES,” BY REPEALING SECTION 1.300 ENTITLED “ANIMAL ADOPTION FEES” IN ITS ENTIRETY, AND ADOPTING A NEW SECTION 1.300 ENTITLED “ANIMAL ADOPTION FEES,” ADDING A NEW SECTION 1.301 ENTITLED “MICRO-CHIP FEE,” PROVIDING FOR SEVERABILITY, PROVIDING FOR A PENALTY AND PROVIDING FOR AN EFFECTIVE DATE;

AN ORDINANCE AMENDING CHAPTER 3, ARTICLE 3.400 OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, ENTITLED “ANIMAL REGISTRATION,” BY REPEALING SECTION 3.412 ENTITLED “ADOPTION OF ANIMALS” AND SECTION 3.413 ENTITLED “NON-REGISTRATION” IN THEIR ENTIRETY, AND ADOPTING NEW SECTION 3.412 ENTITLED “ADOPTION OF ANIMALS; STERILIZATION REQUIREMENT,” SECTION 3.413 ENTITLED “ADOPTION OF ANIMALS BY INDIVIDUALS,” SECTION 3.414 ENTITLED “ADOPTION OF ANIMALS BY QUALIFIED ANIMAL RESCUE ORGANIZATIONS,” AND SECTION 3.415 ENTITLED “ADOPTION FEES,” PROVIDING FOR SEVERABILITY, PROVIDING FOR A PENALTY AND PROVIDING FOR AN EFFECTIVE DATE

SECOND HEARING AND CONSIDERATION OF ADOPTING AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO

Z 12-18: DAVID MAZUR & Z 12-19: COSA PLANNING

Page 4 Minutes Vol. 104 January 22, 2013 AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: EVENLY ADDRESSED PROPERTIES ON THE EAST SIDE OF THE 300 BLOCK OF NORTH CHADBOURNE BETWEEN EAST 4TH AND EAST 3RD STREETS, MORE SPECIFICALLY OCCUPYING THE KLECK SUBDIVISION, BLOCK 2, LOTS 11-12 & LOTS 16 - 17 IN DOWNTOWN SAN ANGELO, CHANGING THE ZONING CLASSIFICATION FROM GENERAL COMMERCIAL/HEAVY COMMERCIAL (CG/CH) TO CENTRAL BUSINESS (CB) DISTRICT; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY

SECOND HEARING AND CONSIDERATION OF ADOPTING AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO

Z 12-17: CSA MATERIALS

AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 3560 AND 3578 SMITH BOULEVARD, AND 3744 AND 3844 PORTER HENDERSON DRIVE, COLLECTIVELY OCCUPYING A 92.768 ACRE TRACT NEAR SMITH BOULEVARD AND PORTER HENDERSON DRIVE, MORE SPECIFICALLY OCCUPYING THE PAUL GREGORY ADDITION, SECTION 3, TRACT H, THE PAUL GREGORY ADDITION SECTION 2, TRACTS E AND F, AND PREVIOUSLY-VACATED PORTIONS OF SMITH BOULEVARD AND M.H. MORGAN TRAIL, CHANGING THE ZONING CLASSIFICATION FROM RANCH AND ESTATE (R&E) TO HEAVY MANUFACTURING (MH) DISTRICT; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY

Councilmember Morrison requested the naming rights item at the soccer complex be pulled from the Consent Agenda. Council concurred.

Motion, to approve the Consent Agenda, with the exception of the naming rights item, as presented, was made by Councilmember Hirschfeld and seconded by Councilmember Morrison. Motion carried unanimously.

REGULAR AGENDA: PUBLIC HEARING AND COMMENT

RECESS


RECONVENE



At 9:40 A.M., Council convened in Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.071 to consult with attorney on a matter of attorney/client privilege

OPEN SESSION (continued)

Minutes Page 5 January 22, 2013 Vol. 104 At 9:55 A.M. City Council concluded the Executive/Closed Session whereupon the following business was transacted:

RECESS


RECONVENE


JOINT MEETING BETWEEN CITY COUNCIL AND DEVELOPMENT CORPORATION

OPEN SESSION

BE IT REMEMBERED City of San Angelo Development Corporation convened in a special meeting at 9:59 A.M., Tuesday, January 22, 2012, in the San Angelo McNease Convention Center, 500 Rio Concho Drive, San Angelo, Texas. All duly authorized members of the Council, to-wit:

Mr. Larry Teague, President Mr. Chris Cornell, First Vice-President Mr. Joe Terrazas, Second Vice-President Mr. John Bariou, Director Mr. Randy Brooks, Director Mr. Scott Tankersley, Director Mr. Tony Villarreal, Director Mr. Robert Schneeman, Interim Director of Economic Development

CONSIDERATION AND POSSIBLE ACTION REGARDING THE CITY OF SAN ANGELO DEVELOPMENT CORPORATION (COSADC) ADMINISTRATIVE PROCEDURES INCLUDING PURCHASING PROCEDURE, PROJECT APPROVAL LEVELS, AND OTHER AREAS WITHIN THE SCOPE AND PURVIEW OF THE COSADC BOARD POSSIBLY INCLUDING ESTABLISHING A MORE EFFICIENT MEANS OF OBTAINING COUNCIL APPROVAL OF MULTIPLE PROJECT PHASES CONDITIONED UPON THE STRICT ADHERENCE TO THE GUIDELINES ESTABLISHED BY COUNCIL, AS WELL AS ALL APPLICABLE STATE AND LOCAL LAWS

Mr. Teague suggested the Development Corporation be provided the autonomy to authorize and approve any change orders or expenditures authorized within the Corporation’s budget as well as within state law guidelines. Noting once the budget has been authorized and approved, any and all expenditures within a particular project would be executed by the board; however, any expenditure exceeding the project budget or change within the scope of the project, specifically a proposed enhancement of a project, would be submitted to City Council for review and approval. Mr. Schneeman informed the board is currently operating under state law; however, the state statute also notes the governing body is given the authority to review the expenditures and budget at any time.

Council recognized as elected officials, they are held accountable and directly responsible to the tax payers for any expenditure made by the Corporation and spoke in opposition to the changes in the proposed By Laws. General discussion was held on adopting the City’s Purchasing Policy, keeping the City Council abreast of projects and related expenditures, providing a method to ensure compliance, providing collaborative vision, and providing the public with full disclosure and transparency. Council expressed their concerns that such action would provide the Corporation unrestricted authority with monies available for future projects. Council noted the issues expressed by the Corporation were procedural.

Page 6 Minutes Vol. 104 January 22, 2013 Councilmember Alexander also noted such authority would provide flexibility within organization to make quick decisions regarding potential incentives and to be more creative and effective as a board.

Councilmember Morrison left the meeting at 10:15 A.M. and did not return.

The Corporation members suggested establishing streamlined processes and guidelines, strategic planning of future projects, creating a collaborative vision between the Council and Corporation, providing more and direct communication between the board members, and scheduling frequent joint meetings,

In conclusion, the Council suggested scheduling quarterly meetings with the Corporation, thereby providing collaboration, accountability, and flexibility. City Manager Daniel Valenzuela proposed scheduling a joint meeting with the Corporation to establish those guidelines as well as a joint meeting during the budget workshop process.

ADJOURNMENT

Motion, to adjourn, was made by Mr. Bariou and seconded by Mr. Brooks. Motion carried unanimously.

The meeting adjourned at 10:57 A.M.

RECESS


RECONVENE


PUBLIC HEARING AND COMMENT

PRESENTATION OF THE 96-GALLON CART PILOT PROGRAM SURVEY RESULTS CONDUCTED BY REPUBLIC SERVICES

Interim Operations Director Shane Kelton and Robert Searls, Municipal Services Manager for Republic Services, and Steven McLaughlin of McLaughlin Advertising presented background information. A copy of the presentation is part of the Permanent Supplement Record.

General discussion was held on the pilot project, implementation of the project, the investment to implement the project, the remaining useful life of the landfill, implementing recycling efforts to further the useful life of the landfill, long term solutions, July 2014 expiration date of the current contract, future contract negotiations, creating a committee to discuss the future of waste management within the City and surrounding region and make their recommendations to the Council. In conclusion, Republic representatives agreed to continue the pilot program and begin the process.

ADOPTION OF THE 2012 SAN ANGELO CULTURAL DISTRICT PLANNING STUDY AND ANY ACTION RELATED THERETO

Parks and Recreation Director Carl White and Howard Taylor, Director of the Museum of Fine Arts, Art Wolfe, Mimi Quintena, and Daniel Wilde presented background information. A copy of the presentation is part of the Permanent Supplement Record.

General discussion was held on the noted blighted areas within the report, ideas or recommendations to deal with this issue, developing vocation programs, creating a plan to unify the entire district and not separating the district by specific cultures, skills preservation, and organizational development.

Minutes Page 7 January 22, 2013 Vol. 104 Motion, to adopt the plan, as presented, was made by Councilmember Hirschfeld and seconded by Councilmember Farmer.

Further discussion was held on establishing a unified vision and publishing the plan for further exposure.

A vote was taken on the motion on the floor. Motion carried unanimously.

RECESS

At 12:16 P.M., Mayor New called a recess.


At 12:35 P.M., Council convened in Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property.

Councilmember Morrison returned to the meeting at 12:35 p.m.

OPEN SESSION (continued)

At 1:04 P.M. City Council concluded the Executive/Closed Session whereupon the following business was transacted:

RECESS

At 1:04 P.M., Mayor New called a recess.

RECONVENE

At 1:14 P.M., Council reconvened, and the following business was transacted:

PUBLIC COMMENTS FOR AND AGAINST ANNEXATION OF CERTAIN PROPERTIES SITUATED IMMEDIATELY WEST/SOUTHWEST OF SAN ANGELO AND ENCOMPASSING A VACANT 8.995 ACRE TRACT EXTENDING NORTHWEST FROM MILLS PASS DRIVE, AND LOCATED EAST OF THE COMMUNITY OF FAITH SUBDIVISION AND SOUTHWEST OF THE SAM'S CLUB ADDITION

Planning Manager AJ Fawver presented background information. A copy of the presentation is part of the Permanent Supplement Record.

Mayor opened the floor for public comments. No one came forward. Mayor closed the public comment period.

FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE ANNEXING PROPERTY WITHIN THE SAN ANGELO’S EXISTING CITY LIMITS AND RELATED MATTERS:

AN ORDINANCE ANNEXING INTO THE CITY OF SAN ANGELO, TOM GREEN COUNTY, TEXAS, ON PETITION OF PROPERTY OWNERS, TERRITORY GENERALLY DESCRIBED AS 20 ACRES LOCATED WEST/SOUTHWEST OF THE CITY AT ABOUT THE SOUTHERN CORNER OF THE INTERSECTION OF U.S. HIGHWAY 67 (SHERWOOD WAY) AND A SOUTHWARD PROJECTION OF APPALOOSA TRAIL, ADJACENT AND CONTIGUOUS TO THE PRESENT CORPORATE LIMITS OF THE CITY, OUT OF THE DEAF AND DUMB ASYLUMS LANDS SURVEY NO. 2, ABSTRACT NO. 8211; DESCRIBING THE TERRITORY ANNEXED; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING FOR AMENDMENT OF THE OF THE BOUNDARIES AND OFFICIAL MAP OF THE CITY; APPROVING A SERVICE PLAN THEREFORE; SUBJECTING THE PROPERTY SITUATED THEREIN TO BEAR ITS PRO RATA PART OF TAXES LEVIED; PROVIDING RIGHTS AND PRIVILEGES AS WELL AS DUTIES AND

Page 8 Minutes Vol. 104 January 22, 2013 RESPONSIBILITIES OF INHABITANTS OF SAID TERRITORY; DIRECTING THE FILING OF THE ORDINANCE IN THE MANNER REQUIRED BY LAW; DIRECTING NOTICE TO SERVICE PROVIDERS; DIRECTING PRECLEARANCE; PROVIDING A SEVERABILITY CLAUSE; DECLARING COMPLIANCE WITH OPEN MEETINGS ACT; AND, PROVIDING AN EFFECTIVE DATE

Planning Manager AJ Fawver presented background information. A copy of the presentation is part of the Permanent Supplement Record.

General discussion was held on the location of the proposed apartment complex.

Motion, to introduce the Ordinance, as presented, was made by Councilmember Hirschfeld and seconded by Councilmember Farmer. Motion carried unanimously.

FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING THE 2012-2013 BUDGET FOR NEW PROJECTS, INCOMPLETE PROJECTS, AND GRANTS

AN ORDINANCE OF THE CITY OF SAN ANGELO AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013, FOR NEW PROJECTS, INCOMPLETE PROJECTS, AND GRANTS

Budget Analyst Stephen Mahaffey presented background information.

General discussion was held on the website budget amendment change, the renegotiation of the contract payment versus the compounded annual payment, and net savings.

Motion, to introduce the Ordinance, as presented, was made by Councilmember Farmer and seconded by Councilmember Hirschfeld. Motion carried unanimously.

POSTPONEMENT OF CONSIDERATION OF APPROVING A NAMING RIGHTS PROPOSAL FOR THE SAN ANGELO SOCCER COMPLEX FROM ENER-TEL AND AUTHORIZING THE MAYOR AND/OR CITY MANAGER TO EXECUTE THE AGREEMENT WITH ENER-TEL AND CITYWISE MARKETING

Mayor New informed the item has been postponed to a future meeting. Council concurred.

DISCUSSION OF RESIDENTIAL CUSTOMER’S WATER CONSUMPTION INFORMATION

Assistant City Manager/Chief Financial Officer Michael Dane presented background information. A copy of the presentation is part of the Permanent Supplement Record.

FOLLOW UP AND ADMINISTRATIVE ISSUES

CONSIDERATION OF MATTERS DISCUSSED IN EXECUTIVE/CLOSED SESSION

No action was taken on matters discussed in Executive/Closed Session.

ANNOUNCEMENTS AND CONSIDERATION OF FUTURE AGENDA ITEMS

City Manager Daniel Valenzuela distributed the proposed February 5, 2013 Agenda and solicited Council comments and suggestions.

Mayor requested a discussion item for the Single Member District 4 appointment and whether to assign an appointee and, if so, who.

City Manager Daniel Valenzuela announced the Strategic Planning Meeting has been scheduled for February 26, 2013 at 9:00 a.m.

Minutes Page 9 January 22, 2013 Vol. 104 Councilmember Morrison requested consideration of the Concho Valley Transit District Appointments.

Councilmember Silvas commented on citizen’s concerns regarding the sale of K2 within the community and the viability and enforcement of the City’s Ordinance. Mr. Valenzuela informed he will discuss the issue with the Police Chief and City Attorney.

Responding to a questions from Councilmember Silvas, Assistant City Manager Rick Weise stated Convention Center markee sign is being discussed by the Civic Events board and a may possibly use HOT monies as an overall discussion

Councilmember Alexander inquired which City Council member would volunteer to serve on the housing committee to replace former Councilmember Adams. Mayor New volunteered. Mr. Alexander also requested updates on the transfer of water from the south pool to north pool at Twin Buttes and railroad issues.

ADJOURNMENT

Motion, to adjourn, was made by Councilmember Hirschfeld and seconded by Councilmember Morrison. Motion carried unanimously.

The meeting adjourned at 1:53 P.M.

THE CITY OF SAN ANGELO ___________________________________ Alvin New, Mayor

ATTEST: _______________________________ Alicia Ramirez, City Clerk In accordance with Chapter 2, Article 2.300, of the Official Code of the City of San Angelo, the minutes of this meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Council meetings may be obtained from the City Clerk’s Office or a video of the entire meeting may be purchased from the Public Information Officer at 481-2727. (Portions of the Supplemental Minute Record video tape recording may be distorted due to equipment malfunction or other uncontrollable factors.)

Adopted: 5/30/03 Revised: 6/21/10

City of San Angelo

Memo Date: January 23, 2013

To: Mayor and Councilmembers

From: Ricky Dickson, Interim Water Utilities Director

Subject: Agenda Item for February 5, 2013 Council Meeting

Contact: Ricky Dickson; 657-4209

Caption: Consent Item

Consideration of awarding RFB WU-01-13 2013 Utility Trench Repair Contract to CM Construction Company in the amount of $926,551.85 for the repair of city streets and alleys due to operation and maintenance of water distribution and wastewater collection systems.

Summary: The City has received a single bid for the Utility Trench Repair Contract. The low bid was submitted by CM Construction Company and the bid had no exceptions to the specifications. Bids were mailed to 19 contractors.

History: The utility trench repair contract is utilized to repair cuts in city streets and alleys made by city water and wastewater service crews. The contract includes provisions for minor maintenance projects.

Financial Impact: Bid amount $926,551.85 Budgeted under Water and Wastewater Operating Funds.

Related Vision Item (if applicable):

None.

Other Information/ Recommendation:

Staff recommends the bid be accepted and the City Manager be authorized to execute the contract documents.

Attachments: Bid Tabulation

Presentation: None.

Publication: None.

Reviewed by Director:

Ricky Dickson, Interim Water Utilities Director; 657-4209

Approved by Legal: December 17, 2012

C I T Y O F S A N A N G E L O

BID TABULATION * RFB NO: WU‐01‐13/Trench Repair 1/16/13 2:00 pm

No. Item1 Trench Repair - Base Bid

Bids Mailed To:4 K Construction San Angelo TX

Angelo Underground Utilities & Construction San Angelo TX

CM Construction Mertzon Tx

Crushed Stone & Ashalt or CSA San Angelo TXDarnell & Dickson San Angelo TXGoode Construction San Angelo TXHousley Communication Inc San Angelo TX

J & N Utilities Abilene TX

James Walters Carlsbad TX

JENCO San Angelo TX

Jeranimo Landeros Buffalo Gap TX

Price Construction Big Spring TX

Reece Albert San Angelo TX

Roberts Construction San Angelo TX

S.W. Sdidel Construction Christoval TX

Sanborn Asphalt Specialities San Angelo TX

Seidel Inc San Angelo TX

SR Baxter Construction, LLC Wall TX

Statewide Construction San Angelo TX

Price$ 926,551.85

CM Construction

C:\Users\allison.pyssen\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\S5Z3GYPK\Bid Tab

City of San Angelo

Memo

Date: January 9, 2013

To: Councilmembers From: Patrick Frerich, Vehicle Maintenance Subject: Agenda Item for February 5, 2013 Contact: Patrick Frerich, Vehicle Maintenance - 657-4329 x1651 Caption: Consent

Consideration of awarding bid VM-07-12 for Repair Service, Rejecting all Bids for Part Suppliers, and authorizing the City Manager or designee to execute any necessary related documents.

Summary: The Vehicle Maintenance Department requested formal bids for repair parts and service from 61 local and area vendors. Twenty-two vendors responded on repair parts, service, or a combination of both, respectively. The repair parts portion of the solicitation will be excluded from award. The repair services portion of the solicitation will remain, with the 10 responding vendors awarded in accordance with their response. Upon award, pricing will be guaranteed for a term of two years, with the option to renew for three one-year terms. History: Bids were solicited for a percentage markup from cost or percentage discount from list on parts and supplies used in the repair and maintenance of City-owned vehicles and equipment. Submitted amounts offer a maximum percent ceiling up-to which vendors can increase the price paid by the City from the vendor’s cost of purchase. Conversely, a percent discount submission is a minimum amount the vendor offers off their standard list price of an item. Vendors have the liberty to price within these ranges as types, brands, options, etc. change.

Bids were solicited for labor rates for repairs and service along with a markup from cost or discount from list percentage on parts used in those services. Awarding this portion of the bid will provide a benefit for those repairs where a vendor must dismantle a machine in order to provide repair quotes. We recommend that this portion of the bid be awarded. The objective of the parts portion of the RFB was to allow flexibility for a large variety of parts that may be needed. Upon tabulation, it was determined that a consistent and fair comparison between responses was not achievable as most bidders did not include a price list as requested with their submission that would have allowed the City to determine the best value. We recommend that this portion of the bid be rejected. The Vehicle Maintenance will continue to solicit verbal/written quotes or purchase repair parts through purchasing co-ops as required by the City’s Purchasing Policies on a job-by-job basis. Financial Impact: The Vehicle Maintenance Department budgets $200,000 per year for repair service. Related Vision Item: NA

X:\PF Documents\Bid Documents\2013 Equipment Bids\Agenda Background\Background Memo VM-07-12 - Repair Parts and Service.doc

X:\PF Documents\Bid Documents\2013 Equipment Bids\Agenda Background\Background Memo VM-07-12 - Repair Parts and Service.doc

Other information/Recommendation: Staff recommends awarding the bid to all service providers and to reject all bids for part suppliers. Attachments: Bid Tabulation VM-07-12 Reviewed by: Shane Kelton, Interim Director of Operations

October 17, 2012

Transmission Filters No Bid No Bid No Bid No Bid

tter 0 DISC 30% DISC 32% MU


BID TABULATION * RFB NO: VM‐07‐12 / Repair Parts and Service *

REPAIR SERVICES Max's Kawasaki‐Honda Parts Plus Robe

Certs Truck nter O'Reilly

Air & Hydraulic Equipment/Rep Hawkins Battery Angelo Bolt Bill Williams Tire B&W Truck & Trailer Cross Texas Supply Three Rivers Century Trailers Pro Auto Supply Wurth Angelo Tire NAPA Gillie Ford

Premier Fire Orig‐Equip

Gunter Wholesale Southern Tire

1 OE Repair Service 65.00$ No Bid No Bid $ 60.00 $ 70.00 No Bid 73.00$ No Bid No Bid 82.50$ No Bid No Bid No Bid No Bid No Bid

2 Light Duty Automotive Repair Service No Bid No Bid No Bid No Bid No Bid 82.50$ No Bid No Bid No Bid No Bid No Bid

3 Medium and Heavy Duty Truck Repair Service No $ Bid 102.00 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

4 Construction Equipment Repair Service No Bid $ No Bid 60.00 $ 50.00 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

5 Turf Equipment Repair Service No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

6 Arial Device Repair and Inspection Service No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

7 Boat and Marine Repair Service No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

8 Hydraulic Repair Service No $ Bid No Bid 60.00 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

9 Exhaust Repair Service No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

10 Tire and Wheel Repair Service No Bid No Bid $ 65.00 No Bid No Bid No Bid 82.50$ No Bid No Bid No Bid No Bid No Bid

11 Welding Repair Service No $ Bid 102.00 No Bid $ 65. 00 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

12 Other Repair Services** No Bid No Bid $ 60.00 $ 70.00 No Bid 73.00$ No Bid No Bid No Bid No Bid No Bid X No Bid No Bid

13 Parts Used During the Repair Service 25% Markup No Bid 15% Discount No Bid 20% MU / 10% Disc 45.5% Discount 0‐50% Discount 20% Markup 25% MU / 25% Disc 0‐20% Discount No Bid 37% Discount No Bid No Bid 30% Discount No Bid No Bid No Bid 0% Discount No Bid No Bid

VENDORS AND PRICING RECOMMENDED FOR AWARD

PARTSMax's

HKawasonda

aki‐Parts Plus

RoberCets Truck nter O'Reilly

AEqir & Hydraulicuipment/Rep

Hawkins Battery Angelo Bolt Bill Williams Tire B&W Truck & Trailer

Cross TeSuppl

xas y Three Rivers Century Trailers Pro Auto Supply Cain Elec Wurth Angelo Tire FleetPride NAPA Gillie Ford Premier Fire Orig‐Equip Gunter Wholesale Southern Tire

OE Repair Parts 25% MU 0‐ 20% DI Tarrant County Contract No Bid 55% MU, 35% DI 0‐10% MU No Bid No Bid No BidAll Light Duty Automotive Parts 30% DISC 41% DISC Tarrant County Contract 40% DISC No Bid 55% MU, 35% DI 20% DISC 32% MU 0‐10% MU No Bid No Bid No BidAll Maintenance Parts 41% DISC 0‐ 50% DISC Tarrant County Contract 40% DISC No Bid 30% DISC 55% MU, 35% DI 20% DISC 32% MU 0‐10% MU No Bid No Bid No Bid

Oil Filters 0‐ 20% DI No Bid No Bid No Bid No BidAir Filters No Bid No Bid No Bid No BidTransmission Filters No Bid No Bid No Bid No Bid A/C Filters No Bid No Bid No Bid No BidCabin Air Filters No Bid No Bid No Bid No BidHydraulic Filters 0‐ 20% DI No Bid No Bid No Bid No BidFuel Filters 0‐ 20% DI No Bid No Bid No Bid No BidWiper Blades No Bid 30% DISC No Bid No Bid No Bid

Belts, Hoses, Tensioners Tarrant County Contract 40% DISC No Bid 55% MU, 35% DI 20% DISC 32% MU 0‐10% MU No Bid No Bid No BidBelts 0‐ 20% DI No Bid No Bid No Bid No BidHoses No Bid No Bid No Bid No BidTensionsers 0‐ 20% DI No Bid No Bid No Bid No BidPulleys 0‐ 20% DI No Bid No Bid No Bid No BidClamps No Bid 30% DISC No Bid No Bid No Bid

All Electrical Parts 41% DISC Tarrant County Contract 40% DISC No Bid 55% MU, 35% DI 20% DISC 32% MU 0‐10% MU No Bid No Bid No BidFuses No Bid 30% DISC No Bid No Bid No BidAutomotive Light Bulbs 0‐ 50% DISC No Bid 30% DISC No Bid No Bid No BidLight Assemblies No Bid No Bid No Bid No BidWire No Bid 30% DISC No Bid No Bid No BidCables No Bid No Bid No Bid No BidElectrical Connectors 0‐ 50% DISC No Bid 30% DISC No Bid No Bid No BidSolder No Bid 30% DISC No Bid No Bid No BidHeat Shrink 0‐ 50% DISC No Bid 30% DISC No Bid No Bid No BidSpark Plugs 0‐ 20% DI No Bid No Bid No Bid No BidCoils 0‐ 20% DI No Bid No Bid No Bid No Bid

Brake Parts 41% DISC 25% MU, 25% DI Tarrant County Contract 40% DISC No Bid 55% MU, 35% DI 20% DISC 32% MU 0‐10% MU No Bid No Bid No BidBrake Pads 25% MU, 25% DI No Bid No Bid No Bid No BidBrake Rotors 25% MU, 25% DI No Bid No Bid No Bid No BidMaster Cylinders 25% MU, 25% DI No Bid No Bid No Bid No BidBrake Lines 25% MU, 25% DI No Bid No Bid No Bid No BidCalipers No Bid No Bid No Bid No Bid

All Batteries 41% DISC No Bid 20% DISC 32% MU No Bid No Bid No BidAutomotive Batteries 30% DISC 45.5% DISC 0‐20% DI Tarrant County Contract 40% DISC No Bid 55% MU, 35% DI 32% MU No Bid No Bid No BidMarine Batteries 30% DISC 45.5% DISC 0‐20% DI Tarrant County Contract 40% DISC No Bid 32% MU No Bid No Bid No BidMotorcycle/ATV Batteries 25% MU 30% DISC 45.5% DISC 0‐20% DI Tarrant County Contract No Bid 32% MU No Bid No Bid No BidHousehold BatteriesHousehold Ba ies 0‐50% 50% DISC T tTarrant C t C t tCounty Contract N Bid 30% DISC 32% MU N Bid N Bid N BidNo Bid No Bid No Bid No BidRechargeable Tool Batteries 0‐ 20% DI No Bid No Bid No Bid No Bid

All Tires and Wheels No Bid 55% MU, 35% DI No Bid No Bid No BidAutomotive Tires 20% MU No Bid No Bid No Bid No BidHeavy Truck Tires 20% MU 25% MU, 25% DI No Bid No Bid No Bid No BidMotorcycle Tires 25% MU 20% MU No Bid No Bid No Bid No BidATV Tires 25% MU 45.5% DISC 20% MU No Bid No Bid No Bid No BidTractor Tires 20% MU No Bid No Bid No Bid No Bid

q p tt g No No 0% No No

Construction Equipment Tires 20% MU No Bid No Bid No Bid No BidAircraft Tires 20% MU No Bid No Bid No Bid No BidFoam Filled Tires 20% MU No Bid No Bid No Bid No BidMower Tires 20% MU 0‐ 20% DI No Bid No Bid No Bid No BidAutomotive Wheels 20% MU No Bid 0‐10% MU No Bid No Bid No BidHeavy Duty Truck Wheels 20% MU No Bid No Bid No Bid No BidTractor Wheels 20% MU No Bid No Bid No Bid No BidConstruction Equipment Wheels 20% MU No Bid No Bid No Bid No BidMower Wheels 20% MU 0‐ 20% DI No Bid No Bid No Bid No BidMotorcycle Wheels 25% MU No Bid No Bid No Bid No BidATV Wheels 25% MU 45.5% DISC 20% MU No Bid No Bid No Bid No Bid

Light Duty Repair Parts 30% DISC Tarrant County Contract 40% DISC No Bid 55% MU, 35% DI 20% DISC 0‐10% MU No Bid No Bid No BidStarters 25% MU, 25% DI No Bid No Bid No Bid No BidAlternators 25% MU, 25% DI No Bid No Bid No Bid No BidWater Pumps 25% MU, 25% DI No Bid No Bid No Bid No BidFuel Pumps 25% MU, 25% DI No Bid No Bid No Bid No BidBearings 25% MU, 25% DI No Bid No Bid No Bid No BidSeals 25% MU, 25% DI No Bid No Bid No Bid No BidSuspension Parts No Bid No Bid No Bid No Bid

All Med and Heavy Duty Truck Repair Parts 30% DISC 15% DISC No Bid 20% DISC 32% MU 0‐10% MU No Bid No Bid No BidStarters Tarrant County Contract 40% DISC No Bid No Bid No Bid No BidAlternators Tarrant County Contract 40% DISC No Bid No Bid No Bid No BidWater Pumps Tarrant County Contract 40% DISC No Bid No Bid No Bid No BidFuel Pumps Tarrant County Contract 40% DISC No Bid No Bid No Bid No BidBearings Tarrant County Contract 40% DISC No Bid No Bid No Bid No BidSeals Tarrant County Contract 40% DISC No Bid No Bid No Bid No BidSuspension Parts No Bid No Bid No Bid No Bid

Turf Equipment Repair Parts 41% DISC 0‐ 20% DI No Bid No Bid No Bid No BidHydraulic Parts 41% DISC 20% MU, 10% DI No Bid 20% DISC No Bid No Bid No BidArial Device Repair Parts 41% DISC No Bid No Bid No Bid No BidBoat and Marine Repair Parts 41% DISC No Bid 20% DISC No Bid No Bid No BidATV Repair Parts 41% DISC 45.5% DISC No Bid No Bid No Bid No BidVehicle and Equipment Up g se c e a d u e t Up afittin Part ts 41% DISC4 % ISC No Bid No Bid 0% DISC No Bid No Bidid id ISC id idConstruction Equipment Repair Parts 41% DISC No Bid 20% DISC No Bid No Bid No BidAutomotive Repair Sundries 41% DISC 0‐ 50% DISC Tarrant County Contract 40% DISC No Bid 30% DISC No Bid No Bid No BidTrailer Parts 37% DISC No Bid No Bid No Bid No Bid

October 17, 2012

Transmission Filters No Bid No Bid No Bid No Bid

tter 0 DISC 30% DISC 32% MU


BID TABULATION * RFB NO: VM‐07‐12 / Repair Parts and Service *

REPAIR SERVICES Max's Kawasaki‐Honda Parts Plus Robe

Certs Truck nter O'Reilly

Air & Hydraulic Equipment/Rep Hawkins Battery Angelo Bolt Bill Williams Tire B&W Truck & Trailer Cross Texas Supply Three Rivers Century Trailers Pro Auto Supply Wurth Angelo Tire NAPA Gillie Ford

Premier Fire Orig‐Equip

Gunter Wholesale Southern Tire

1 OE Repair Service 65.00$ No Bid No Bid $ 60.00 $ 70.00 No Bid 73.00$ No Bid No Bid 82.50$ No Bid No Bid No Bid No Bid No Bid

2 Light Duty Automotive Repair Service No Bid No Bid No Bid No Bid No Bid 82.50$ No Bid No Bid No Bid No Bid No Bid

3 Medium and Heavy Duty Truck Repair Service No $ Bid 102.00 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

4 Construction Equipment Repair Service No Bid $ No Bid 60.00 $ 50.00 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

5 Turf Equipment Repair Service No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

6 Arial Device Repair and Inspection Service No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

7 Boat and Marine Repair Service No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

8 Hydraulic Repair Service No $ Bid No Bid 60.00 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

9 Exhaust Repair Service No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

10 Tire and Wheel Repair Service No Bid No Bid $ 65.00 No Bid No Bid No Bid 82.50$ No Bid No Bid No Bid No Bid No Bid

11 Welding Repair Service No $ Bid 102.00 No Bid $ 65. 00 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid

12 Other Repair Services** No Bid No Bid $ 60.00 $ 70.00 No Bid 73.00$ No Bid No Bid No Bid No Bid No Bid X No Bid No Bid

13 Parts Used During the Repair Service 25% Markup No Bid 15% Discount No Bid 20% MU / 10% Disc 45.5% Discount 0‐50% Discount 20% Markup 25% MU / 25% Disc 0‐20% Discount No Bid 37% Discount No Bid No Bid 30% Discount No Bid No Bid No Bid 0% Discount No Bid No Bid

VENDORS AND PRICING RECOMMENDED FOR AWARD

PARTSMax's

HKawasonda

aki‐Parts Plus

RoberCets Truck nter O'Reilly

AEqir & Hydraulicuipment/Rep

Hawkins Battery Angelo Bolt Bill Williams Tire B&W Truck & Trailer

Cross TeSuppl

xas y Three Rivers Century Trailers Pro Auto Supply Cain Elec Wurth Angelo Tire FleetPride NAPA Gillie Ford Premier Fire Orig‐Equip Gunter Wholesale Southern Tire

OE Repair Parts 25% MU 0‐ 20% DI Tarrant County Contract No Bid 55% MU, 35% DI 0‐10% MU No Bid No Bid No BidAll Light Duty Automotive Parts 30% DISC 41% DISC Tarrant County Contract 40% DISC No Bid 55% MU, 35% DI 20% DISC 32% MU 0‐10% MU No Bid No Bid No BidAll Maintenance Parts 41% DISC 0‐ 50% DISC Tarrant County Contract 40% DISC No Bid 30% DISC 55% MU, 35% DI 20% DISC 32% MU 0‐10% MU No Bid No Bid No Bid

Oil Filters 0‐ 20% DI No Bid No Bid No Bid No BidAir Filters No Bid No Bid No Bid No BidTransmission Filters No Bid No Bid No Bid No Bid A/C Filters No Bid No Bid No Bid No BidCabin Air Filters No Bid No Bid No Bid No BidHydraulic Filters 0‐ 20% DI No Bid No Bid No Bid No BidFuel Filters 0‐ 20% DI No Bid No Bid No Bid No BidWiper Blades No Bid 30% DISC No Bid No Bid No Bid

Belts, Hoses, Tensioners Tarrant County Contract 40% DISC No Bid 55% MU, 35% DI 20% DISC 32% MU 0‐10% MU No Bid No Bid No BidBelts 0‐ 20% DI No Bid No Bid No Bid No BidHoses No Bid No Bid No Bid No BidTensionsers 0‐ 20% DI No Bid No Bid No Bid No BidPulleys 0‐ 20% DI No Bid No Bid No Bid No BidClamps No Bid 30% DISC No Bid No Bid No Bid

All Electrical Parts 41% DISC Tarrant County Contract 40% DISC No Bid 55% MU, 35% DI 20% DISC 32% MU 0‐10% MU No Bid No Bid No BidFuses No Bid 30% DISC No Bid No Bid No BidAutomotive Light Bulbs 0‐ 50% DISC No Bid 30% DISC No Bid No Bid No BidLight Assemblies No Bid No Bid No Bid No BidWire No Bid 30% DISC No Bid No Bid No BidCables No Bid No Bid No Bid No BidElectrical Connectors 0‐ 50% DISC No Bid 30% DISC No Bid No Bid No BidSolder No Bid 30% DISC No Bid No Bid No BidHeat Shrink 0‐ 50% DISC No Bid 30% DISC No Bid No Bid No BidSpark Plugs 0‐ 20% DI No Bid No Bid No Bid No BidCoils 0‐ 20% DI No Bid No Bid No Bid No Bid

Brake Parts 41% DISC 25% MU, 25% DI Tarrant County Contract 40% DISC No Bid 55% MU, 35% DI 20% DISC 32% MU 0‐10% MU No Bid No Bid No BidBrake Pads 25% MU, 25% DI No Bid No Bid No Bid No BidBrake Rotors 25% MU, 25% DI No Bid No Bid No Bid No BidMaster Cylinders 25% MU, 25% DI No Bid No Bid No Bid No BidBrake Lines 25% MU, 25% DI No Bid No Bid No Bid No BidCalipers No Bid No Bid No Bid No Bid

All Batteries 41% DISC No Bid 20% DISC 32% MU No Bid No Bid No BidAutomotive Batteries 30% DISC 45.5% DISC 0‐20% DI Tarrant County Contract 40% DISC No Bid 55% MU, 35% DI 32% MU No Bid No Bid No BidMarine Batteries 30% DISC 45.5% DISC 0‐20% DI Tarrant County Contract 40% DISC No Bid 32% MU No Bid No Bid No BidMotorcycle/ATV Batteries 25% MU 30% DISC 45.5% DISC 0‐20% DI Tarrant County Contract No Bid 32% MU No Bid No Bid No BidHousehold BatteriesHousehold Ba ies 0‐50% 50% DISC T tTarrant C t C t tCounty Contract N Bid 30% DISC 32% MU N Bid N Bid N BidNo Bid No Bid No Bid No BidRechargeable Tool Batteries 0‐ 20% DI No Bid No Bid No Bid No Bid

All Tires and Wheels No Bid 55% MU, 35% DI No Bid No Bid No BidAutomotive Tires 20% MU No Bid No Bid No Bid No BidHeavy Truck Tires 20% MU 25% MU, 25% DI No Bid No Bid No Bid No BidMotorcycle Tires 25% MU 20% MU No Bid No Bid No Bid No BidATV Tires 25% MU 45.5% DISC 20% MU No Bid No Bid No Bid No BidTractor Tires 20% MU No Bid No Bid No Bid No Bid

q p tt g No No 0% No No

Construction Equipment Tires 20% MU No Bid No Bid No Bid No BidAircraft Tires 20% MU No Bid No Bid No Bid No BidFoam Filled Tires 20% MU No Bid No Bid No Bid No BidMower Tires 20% MU 0‐ 20% DI No Bid No Bid No Bid No BidAutomotive Wheels 20% MU No Bid 0‐10% MU No Bid No Bid No BidHeavy Duty Truck Wheels 20% MU No Bid No Bid No Bid No BidTractor Wheels 20% MU No Bid No Bid No Bid No BidConstruction Equipment Wheels 20% MU No Bid No Bid No Bid No BidMower Wheels 20% MU 0‐ 20% DI No Bid No Bid No Bid No BidMotorcycle Wheels 25% MU No Bid No Bid No Bid No BidATV Wheels 25% MU 45.5% DISC 20% MU No Bid No Bid No Bid No Bid

Light Duty Repair Parts 30% DISC Tarrant County Contract 40% DISC No Bid 55% MU, 35% DI 20% DISC 0‐10% MU No Bid No Bid No BidStarters 25% MU, 25% DI No Bid No Bid No Bid No BidAlternators 25% MU, 25% DI No Bid No Bid No Bid No BidWater Pumps 25% MU, 25% DI No Bid No Bid No Bid No BidFuel Pumps 25% MU, 25% DI No Bid No Bid No Bid No BidBearings 25% MU, 25% DI No Bid No Bid No Bid No BidSeals 25% MU, 25% DI No Bid No Bid No Bid No BidSuspension Parts No Bid No Bid No Bid No Bid

All Med and Heavy Duty Truck Repair Parts 30% DISC 15% DISC No Bid 20% DISC 32% MU 0‐10% MU No Bid No Bid No BidStarters Tarrant County Contract 40% DISC No Bid No Bid No Bid No BidAlternators Tarrant County Contract 40% DISC No Bid No Bid No Bid No BidWater Pumps Tarrant County Contract 40% DISC No Bid No Bid No Bid No BidFuel Pumps Tarrant County Contract 40% DISC No Bid No Bid No Bid No BidBearings Tarrant County Contract 40% DISC No Bid No Bid No Bid No BidSeals Tarrant County Contract 40% DISC No Bid No Bid No Bid No BidSuspension Parts No Bid No Bid No Bid No Bid

Turf Equipment Repair Parts 41% DISC 0‐ 20% DI No Bid No Bid No Bid No BidHydraulic Parts 41% DISC 20% MU, 10% DI No Bid 20% DISC No Bid No Bid No BidArial Device Repair Parts 41% DISC No Bid No Bid No Bid No BidBoat and Marine Repair Parts 41% DISC No Bid 20% DISC No Bid No Bid No BidATV Repair Parts 41% DISC 45.5% DISC No Bid No Bid No Bid No BidVehicle and Equipment Up g se c e a d u e t Up afittin Part ts 41% DISC4 % ISC No Bid No Bid 0% DISC No Bid No Bidid id ISC id idConstruction Equipment Repair Parts 41% DISC No Bid 20% DISC No Bid No Bid No BidAutomotive Repair Sundries 41% DISC 0‐ 50% DISC Tarrant County Contract 40% DISC No Bid 30% DISC No Bid No Bid No BidTrailer Parts 37% DISC No Bid No Bid No Bid No Bid

City of San Angelo





Contact: Ricky Dickson, Interim Water Utilities Director, 657-4209

Caption: Consent Item. Consideration of authorizing the sale of the following residential properties for the appraised value and authorizing the Mayor, City Manager, or Water Utilities Director to execute all necessary legal documents pertaining to the sale of subject properties, subject to completion of all curative requirements.

Summary: Lisa Pittman 6686 Knickerbocker Road Lot 102, Group Shady Point $22,893 Marianne Shaffer 2678 Kings Road Lot 54. Group Fishermans Road $71,340 Doug Robinson 6449 Lincoln Park Road West Lot 30, Group Lincoln Park $62,649 History: None.

Financial Impact: Proceeds from the sale of lake lots go into the Lake Nasworthy Trust Fund. Related Vision Item (if applicable): None. Other Information/Recommendation: If the sales are approved at the appraised value, a title examination will be performed and legal staff will prepare a Real Estate Contract of Sale, Special Warranty Deed and Surrender of Lease, as previously approved by City Council. Staff recommends approval. Attachments: Appraisal Reports (Lisa Pittman); (Marianne Shaffer); (Doug Robinson) Presentation: None. Publication: None. Reviewed by Service Area Director: Ricky Dickson, Interim Water Utilities Director, January 17, 2013

MEMORANDUM

Date: January 23, 2013 To: Mayor and Councilmembers From: Luis Elguezabal, A.A.E., Airport Director Subject: Consideration for 02-05-13 Council meeting Contact: Luis Elguezabal, A.A.E., Airport, 325-659-6409 or extension-1010 Caption: Consent Agenda:

CONSIDERATION OF AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE LEASE AGREEMENT No. GS-07B-17029, AND ALL RELATED DOCUMENTS, BETWEEN THE CITY OF SAN ANGELO AND GENERAL SERVICES ADMINISTRATION (GSA) AT SAN ANGELO REGIONAL AIRPORT.

History: GSA leases two areas at the airport on behalf of the Transportation Security

Administration (TSA). GSA is occupying the space at 5376 Stewart Lane under a supplemental Lease Agreement until a long term lease can be executed.

Summary: Lease No. GS-07B-17029 is for 1,872 square feet of office space located at 5376

Stewart lane. The government will have the use of this space for the operation by the Transportation Security Administration (TSA). The term of the lease will be for ten years. All terms and conditions are in accordance with the airport's published Schedule of Rates and Charges.

Financial Impact: For the first five year term, monthly rent will be $2,803.49 and annual rent will

be $33,641.88. For the second five year term, monthly rent will be $3,317.46, annual rent will be $39,809.52.

Related Vision Item: None. Other Information/Recommendation: Staff recommends approval. Attachments: Resolution and GSA Lease No. GS-07B-17029 Presentation: None Publication: None Reviewed by Director: Luis Elguezabal, A.A.E., Airport, 01-23-13

A RESOLUTION OF THE CITY OF SAN ANGELO AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE AN AIRPORT LEASE OF TWO AREAS OF THE PREMISES AT 5376 STEWART LANE, SAN ANGELO REGIONAL AIRPORT—MATHIS FIELD, WITH THE UNITED STATES GOVERNMENT, GENERAL SERVICES ADMINISTRATION, AS LESSEE, LEASE NO. GS-07B-17029, FOR USE BY THE TRANSPORTATION SECURITY ADMINISTRATION, AND RELATED DOCUMENTS

WHEREAS the City of San Angelo (“City”) is owner of the San Angelo Regional Airport—Mathis Field (Airport), and a certain Airport facility located at 5376 Stewart Lane, San Angelo, Tom Green County, Texas; and, WHEREAS City presently leases two areas of said Airport facility to the United States Government, General Services Administration (GSA), for use by the Transportation Security Administration (TSA) under a temporary, supplemental lease agreement; and, WHEREAS City and GSA desire to enter into a new lease agreement, Lease No. GS-07B-17029, that supersedes all prior agreements and continues TSA’s use of the leased premises for an initial term of ten years with annual rent to increase after the first five years of the term; and, WHEREAS, City deems it advantageous to authorize the City Manager or his designee to execute the Airport lease agreement with GSA, Lease No. GS-07B-1729, for use by TSA of two areas of the Airport facility located at 5376 Stewart Lane, San Angelo Regional Airport—Mathis Field; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS THAT: The City Manager or his designee is hereby authorized to execute an Airport lease with the United States Government, General Services Administration, Lease No. GS-07B-1729, for use by the Transportation Security Administration of two areas of the Airport facility located at 5376 Stewart Lane, San Angelo Regional Airport—Mathis Field, San Angelo, Tom Green County, Texas, for a term of ten years with annual rent to increase after the first five years of the term. PASSED and APPROVED THIS DAY OF , 2013. CITY OF SAN ANGELO, TEXAS ATTEST: Alvin New, Mayor Alicia Ramirez, City Clerk

APPROVED AS TO CONTENT APPROVED AS TO FORM Luis Elguezabal, Director of Airport Lysia H. Bowling, City Attorney

City of San Angelo

Memo Date: 01/09/13


From: Dale Hahn, Finance Department

Subject: Agenda Item for February 5, Council Meeting

Contact: Dale Hahn, Finance Department, 657-4251

Caption: Consent Item

Consideration of adopting Resolutions authorizing the adoption of Investment Policies for the City of San Angelo and Lake Nasworthy

Summary: The Public Funds Investment Act requires that a city’s investment policy be reviewed annually. The Act also requires that the governing body (Council) take action (documented in the minutes) on the policies yearly.

With the exception of one minor change, these policies are the same as the previous policies. The change is: Maximum amount that can be invested in Municipal and State Obligations was changed from 20 to 40 percent in the city policy. The Nasworthy policy did not change. These policies have been reviewed by the Investment Oversight Committee and are presented here with the Committee’s recommendation for approval. History: Both policies were previously adopted on August 30th, 2011. Adopting the two 2012 policies will keep the City in compliance with the public funds investment which requires the City to review and adopt new policies yearly.

Financial Impact: Depending upon the market and the size of the City’s portfolio, investment income has been as high as 1 million dollars per year. Related Vision Item (if applicable): None

Other Information/Recommendation: Staff recommends the two policies be approved as presented for the current year. Attachments: 2012 Investment Policy, 2012 Resolution Adopting Investment Policy, 2012 Lake

Nasworthy Investment Policy, 2012 Resolution Adopting Lake Nasworthy Investment Policy

Presentation: No special equipment is required. Publication: None Reviewed by Service Area Director: Michael Dane, Finance Department, 01/09/13

A RESOLUTION BY THE SAN ANGELO CITY COUNCIL AUTHORIZING THE ADOPTION OF CITY OF SAN ANGELO, TEXAS INVESTMENT POLICY 2012

WHEREAS the Public Funds Investment Act requires the City to review and adopt its investment

policy and investment strategies by rule, order, ordinance of or resolution governing the investment of funds under its control; and

WHEREAS the Public Funds Investment Act requires the governing body to review and adopt its

investment policy and investment strategies not less than annually, recording any change made thereto; and,

WHEREAS City Council has reviewed and adopts the City of San Angelo, Texas Investment Policy

2012, including amending diversification guidelines under Subsection (8), Section Four (4), Authorized Investments, as follows:

Security Type Max. % in Overall Portfolio Municipal and State Obligations 40%

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS: That, the City has complied with the requirements of the Public Funds Investment Act, and the City of San Angelo, Texas Investment Policy 2012 as amended, attached hereto is hereby adopted and effective immediately. APPROVED and ADOPTED on this the ____day of_______, 2013.

CITY OF SAN ANGELO, TEXAS _____________________________ Alvin New, Mayor

ATTEST: ______________________________________ Alicia Ramirez, City Clerk Approved as to Content: Approved as to Form: ____________________________ ________________________________ Michael Dane, Finance Director Lysia H. Bowling, City Attorney

City of San Angelo Investment Policy 2012

1

CITY OF SAN ANGELO, TEXAS INVESTMENT POLICY

2012

It is the policy of the City of San Angelo (the “City”) to invest public funds in a manner which will provide the highest reasonable market return with the maximum security while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds. This policy satisfies the requirement of the Public Funds Investment Act (the “Act”), Texas Government Code 2256, which requires the creation and annual adoption of a written investment policy and its addendums. The City Council shall review and adopt, no less than annually, the Investment Policy and its incorporated strategies. Any changes to the Policy will be detailed in the adopting resolution. Section One: Scope This investment policy applies to all the financial assets of the City except funds of Lake Nasworthy. The funds are accounted for in the City's Comprehensive Annual Financial Report and include:

Operating Funds Debt Service Funds Bond, Capital and Special Project Funds Reserve Funds Non-expendable Trust Funds

Section Two: Investment Objectives and Standard of Care The objectives of the City's investment program shall be, in order of priority, safety, liquidity and yield. Safety of principal shall be the foremost objective of the City's investment program. Each investment transaction shall seek to first insure that capital losses are avoided, whether they are from securities, defaults or erosion of market value. The portfolio shall be managed with the objective of obtaining a reasonable market yield. The standard of prudence to be used by investment officers shall be the prudent person standard and shall be applied in the context of managing the overall portfolio. Investments shall be made with judgment and care under circumstances then prevailing which a person of prudence, discretion and intelligence would exercise in the management of his/her own affairs with consideration given to the probable safety of capital as well as the probable income to be derived. Investments shall not be made for speculative purposes. Investment officers acting in accordance with written procedures and the Investment Policy and exercising due diligence shall be relieved of personal liability for an individual security's credit or market risk, provided that deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. Section Three: Investment Strategy The City of San Angelo funds shall be commingled for investment purposes recognizing the cash flow needs of the individual funds which makeup the portfolio. The total portfolio will maintain a maximum weighted average maturity of one (1) year which is based on the cash flow analysis and cash requirements of the City.


2

The City of San Angelo's investment portfolio shall be diversified for safety and shall consist of a variety of securities and maturities which may include any or all of the authorized investments listed in Section Four, Authorized Investments, of this Policy. In order to meet Policy objective, securities will be of the highest credit quality and marketability. The portfolio’s objectives can be attained by utilization of high credit quality securities and a modified ladder structure in the short-term area to match known liabilities.

(1) Operating Funds - Operating funds assure that anticipated cash flows are matched for adequate liquidity on major payment obligations such as payroll. (2) Debt Service Funds - Debt service funds must cover the upcoming debt service obligations on the required payment dates. (3) Bond, Capital and Special Project Funds - Bond proceeds and special project funds are used for anticipated liabilities on the projects. (4) Reserve Funds - Reserve funds provide liquidity for fund obligations and generate a dependable revenue stream from securities. (5) Non-expendable Trust Funds - Non-expendable trust funds generate dependable revenue streams for their designated uses.

It is the City of San Angelo's intent to hold purchased securities to maturity investing in such a manner as to insure both the safety and liquidity of such transactions. However, under conditions defined and procedures approved by the Oversight Committee securities may be sold or "swapped" before maturity to capture capital gains and allow for reinvestment into the portfolio. Securities purchased specifically for non-expendable trust funds shall be valued continuously and may be sold prior to the stated maturity date in order to capture capital gains.

The City of San Angelo's investment officers, or designated investment advisors, will evaluate the City's cash position daily to determine the amount of funds available for investment and to project the term for such investments and will then decide on placement of the investment based on fund type and market conditions, fund cash flow, the offering yield for eligible investment and diversity in the portfolio Section Four: Authorized Investments The City shall invest only in those instruments authorized by law of the State of Texas (Texas Government Code 2256, Public Funds Investment Act) as further defined by this policy. Insofar as they meet this requirement, the City may invest in the following: (1) Certificates of deposit issued by state and national banks doing business in Texas that do not exceed one (1) year to maturity from date of issue, and :

a. are guaranteed or insured by the Federal Deposit Insurance Corporation or its successor: or b. are collateralized at 1O2% by obligations of the United States or its agencies and

instrumentalities (excluding letters of credit) or direct obligations of any state, its subdivisions, or its agencies which have been rated as to investment quality by a nationally recognized investment rating firm and have received a rating of not less that “A" or the equivalent.

. (2) Obligations of the United States Government, its agencies and instrumentalities not to exceed 3 years to their stated maturity date;


3

(3) Fully collateralized repurchase agreements having a defined termination date not to exceed six (6) months, secured by obligations of the United States or its agencies and instrumentalities, collateralized at 102%, executed under a written Master Repurchase Agreement, with securities safe-kept with a third party selected or approved by the City, and placed through a bank doing business in Texas or a primary government securities dealer as defined by the Federal Reserve. Flex repurchase agreements used for bond funds or special project funds may have a stated termination date not to exceed the estimated completion date of the project(s). (4) Constant dollar, local government investment pools as defined by the Act, which are rated as to investment quality by a nationally recognized credit rating agency and have received a rating of not less than "AAA" or its equivalent. Investment in each pool must be specifically authorized by Resolution of the City Council. (5) AAA, SEC registered money market mutual funds as defined by the Public Funds Investment Act. (6) General obligation bonds of states, agencies, counties, cities and other political subdivisions of any state rated A or better or its equivalent by two nationally recognized rating agencies and with a stated maturity not to exceed two (2) years. (7) FDIC insured brokered certificate of deposit securities from banks in any US state, delivered versus payment to the City’s safekeeping depository, not to exceed one year to maturity. Before purchase, the Investment Officer or adviser must verify the FDIC status of the bank on www.fdic.gov to assure that bank is FDIC insured. (8) Fully insured or collateralized, interest bearing accounts of any bank doing business in Texas. In order to provide diversification in the portfolio which reduces market and credit risk exposures the following diversification parameters are established for the Portfolio. Diversification parameters must be met at the time of purchase although cash flows may change the percentages over time. Effort will be made to maintain the diversification guidelines through cyclical cash flow periods.

Security Type Max. % in Overall Portfolio CDs 40 % Per bank 10 % US Treasuries 80 % US Agencies & Instrumentalities 80 % Repurchase Agreements 50 % Flex for bond funds 100 % Constant Dollar LGIP 80 % Ownership of the pool 10 % Money Market Mutual Funds 75 % Municipal and State Obligations 40 % Issuer limitation 5 % FDIC Brokered CDs 20 %

Delivery versus Payment All security transactions (with the exception of pool or fund participation) by the City shall be purchased "delivery versus payment". That is, the City shall authorize release of its funds only after a purchased security has been received by its safekeeping agent or after the City has received notification from its safekeeping agent that a purchased security has been received in the City's safekeeping account.

http://www.fdic.gov/


4

Competitive Bidding Required All investments shall be purchased or sold on a competitive basis with bids or offers from three City authorized broker/dealers for the best yield and maturity. Offers of new issue agencies need not be competitively bid but must be made from City authorized broker/dealers. Loss of Rating The City is not required to liquidate investments that were authorized investments at the time of purchase. (2256.017) However, should a security that requires a minimum rating under state law not have that required rating, the investment officer shall take all prudent measures to liquidate the security. (2256.021) Monitoring FDIC Coverage The Investment Officer or Investment Adviser shall monitor, on no less than a weekly basis, the status and ownership of all banks issuing brokered CDs owned by the City based upon information from the FDIC. If any bank has been acquired or merged with another bank in which brokered CDs are owned, the Investment Officer or Adviser shall immediately liquidate any brokered CD which places the City above the FDIC insurance level. Section Five: Collateral and Safekeeping Time and Demand Bank Deposits Pledged Collateral Collateralization is required on all bank time and demand deposits over the applicable FDIC insurance coverage. All securities pledged to the City for these deposits shall be held by an independent third party institution outside the holding company of the pledging bank. In order to anticipate market changes and provide a level of additional security for all funds, the market value of the collateral will be maintained at 102% of total principal and accrued interest. The depository will be responsible for monitoring and maintaining the collateral and margins at all times. The custodian will provide monthly reports to the City detailing the collateral. Collateral will be pledged under the terms of a written tri-party depository agreement executed under the terms of FIRREA1. (If the custodian is the Federal Reserve the City will execute as an alternate a FRB Pledgee Agreement of Circular 7 form.) The agreement shall be approved by resolution of the bank’s board or loan committee. Acceptable collateral shall include only obligations of the U.S. Government, its agencies and instrumentalities, including mortgage backed securities passing the bank test and excluding letters of credit, and municipal securities rated A or better by two nationally recognized rating agencies. Repurchase Agreements Owned Collateral Collateral under a repurchase agreement is owned by the City. It will be held by an independent third party safekeeping agent approved by the City under an executed SIFMA2 Master Repurchase Agreement. Collateral with a market value totaling 102% of the principal and accrued interest is required and the counter-party is responsible for the monitoring and maintaining of collateral and margins at all times.

1 The Financial Institutions Resource and Recovery Enforcement Act (FIRREA) governs the deliberations of the FDIC in the case of default or bankruptcy of the bank. 2 Security Industry and Financial Markets Association, formerly the Bond Market Association.


5

Safekeeping The laws of the State, this Policy, and prudent treasury management require that all securities be settled on a delivery versus payment basis and be held in safekeeping by an independent third party financial institution approved by the City. Securities shall not be bought from the banking services bank in order to perfect delivery versus payment separation in the transaction. All safekeeping arrangements shall be approved by the Investment Officers and an agreement of the terms executed in writing. The third party custodian shall be required to issue safekeeping receipts to the City listing each specific security, rate, description, maturity, cusip, and other pertinent information. Each safekeeping receipt shall be clearly marked that the security is held for the City. Section Six: Investment Officer Designation The City Council hereby designates the Finance Director, or his designated representative, and the Finance Department position handling the daily treasury functions (currently the Operations Manager), as duly authorized investment officers of the City and grants to them the authority to invest City funds as outlined herein. The City may further contract with a registered investment advisor to advise in the management of the City's portfolio. No person may engage in an investment transaction except as provided under the terms of this Policy and supporting procedures. Any disbursement of City funds for the purchase of investment instruments must bear the signature of two investment officers. The investment officers will establish written procedures for the operation of the investment program consistent with this Investment Policy. Officers, employees and advisors involved in the investment process shall refrain from personal business activity that could conflict with proper and unbiased execution of the investment program or which could impair their ability to make impartial investment decisions. Section Seven: Training All City officials designated herein as investment officers and their designated representatives within the parameters of this Policy shall attend ten hours of training within twelve months of taking the position and ten hours in each succeeding two year period relating to investment responsibilities. The training provider must be an independent source approved by the Investment Oversight Committee. A list of approved training sources is attached as Addendum A. Section Eight: Investment Activity Reporting Reporting for investments will be made in accordance with the state law. (Chapter 2256.023) Reports of investments should be prepared and presented at least quarterly to the City Council and City Manager and should reflect the cost, term, yield, market value, purchase date, maturity date, description and cusip number for each investment. Market values shall be obtained at least monthly from the trust department of the City's depository bank or other independent source as approved by the Oversight Committee. On a quarterly basis the investment officer, or his designee, shall prepare a series of detail and management level signed investment reports in accordance with the Act, disclosing at a minimum:

1) The investment activity for the previous quarter; 2) The book and market value of investments at the beginning and end of the quarter;

3) Assessments of the market value of each investment and change in market value; 4) Fully accrued interest and earnings for the period in accordance with generally accepted

accounting principles; 5) The change in market value, and 6) Compliance with the Public Funds Investment Act and this Policy.


6

Prices for the valuation of securities' market value shall be obtained from an independent source. Section Nine: Investment Oversight Committee The City Council shall appoint an Investment Oversight Committee to review the City's investment portfolio with the Finance Director and City Manager at least quarterly and to then report to the City Council. The Committee shall be comprised of two City Council members, two citizens with experience as investment advisors or analysts, the City's independent auditor (as a non-voting member), and the City's Internal Auditor. The duties of the Oversight Committee shall include:

1) Review of the quarterly report submitted by the Investment Officers of the City, 2) Review and adoption of a list of authorized qualified brokers and counter-parties that have

provided the required certification and are authorized to engage in investment transactions with the City,

3) Review of the list of authorized brokers at least annually, and 4) Approval of the independent training provider as required in this Policy (Addendum A).

The Oversight Committee shall have the authority, subject to City Council review, to make such rules as deemed necessary for the orderly operation of the Committee. All changes to the Policy must be reviewed and adopted by the City Council before changes are made in the investment process. Section Ten: Audit The City's independent auditor shall formally review the quarterly investment reports prepared in accordance with this Policy and applicable state statutes (Chapter 2256.023). The review shall be conducted annually and the results of the review shall be reported to the City Council. In addition, in conjunction with the annual audit the City shall perform a compliance audit of management controls on investments and adherence to this Policy. Results of this audit will be reported to the oversight Committee. (Chapter 2256.005(m)). Section Eleven: Authorized Financial Institutions and Broker/Dealers The Investment Officer will maintain a list of financial institutions and broker/dealers authorized to do business with the City. These firms will be selected according to credit worthiness and service. Brokers may include "primary dealers" or regional dealers that qualify under the SEC's Rule 15C3-1 (uniform net capital rule). All broker/dealers must provide the Investment Officer with:

Proof of Financial Industry Regulatory Authority (FINRA) registration, Proof of registration with the Texas State Securities Commission, Completed City questionnaire, and Certification of having read the City's Investment Policy.

In accordance with the Public Funds Investment Act (Chapter 2256.005(k)) a copy of the City's Investment Policy shall be presented to any firm offering to engage in an investment transaction with the City. The firm must execute a written instrument in a form acceptable to the City that they have (1) reviewed the Investment Policy and (2) acknowledged that they have implemented reasonable procedures to preclude investment transactions which are not authorized by the Policy. The list of authorized counter-parties is shown as Addendum B of this Policy and approved with adoption of this Policy. Section Twelve: Policy Adoption and Revisions The City Council will review the Policy not less than annually and adopt a resolution stating that the Policy and incorporated strategies have been reviewed and including all changes to the Policy. This Policy may be amended only by action of the City Council. The City Manager and Oversight Committee are authorized to recommend revisions to the Policy to the


7

City Council whenever such revisions are necessary and prudent due to changes in State Law, the needs of the City, or the economy and market opportunities. All changes to the Policy must be reviewed and adopted by the City Council before changes are made in the investment process. ADOPTED on this the __________ day of __________, 2012 CITY OF SAN ANGELO, TEXAS

____________________________ Alvin New, Mayor ATTEST: _________________________ Alicia Ramirez, City Clerk


8

ADDENDUM A

By adoption of this Investment Policy, the following associations and organizations are approved for Investment Officer training.

- Texas Municipal League - Government Finance Officers Association of Texas - Government Treasurers Organization of Texas


9

ADDENDUM B

Financial Counter-party List

The authorized list for City of San Angelo is shown below. Each of these firms, and the individual covering the account, are sent the current Investment Policy. In accordance with the Public Funds Investment Act (TX Gov’t Code 2256.005(k)) before any broker/dealer transacts business with the City it will have had to certify in writing to a review of the Policy and have certified that procedures are in place to assure compliance with that Policy. The City’s Policy establishes specific criteria for the brokers and requires that the list of broker/dealers be approved annually by the City Council or Investment Committee established by the Council. A standardized City certification form is used for certification purposes. The City’s investment adviser, Patterson & Associates, maintains the brokerage compliance files for the City. When any material changes are made to the Investment Policy the new Policy is sent out for re-certification. The broker/dealers certified by the City are: Bank of America/Merrill Lynch

Cantor Fitzgerald Morgan Stanley G.X. Clarke & Co.

Mizuho Securities Morgan Keegan Vining Sparks Wells Fargo

Lake Nasworthy Investment Policy 2012

1

LAKE NASWORTHY - SAN ANGELO, TEXAS INVESTMENT POLICY

2012

It is the policy of the City of San Angelo (the “City”) to invest public funds in a manner which will provide the highest reasonable market return with the maximum security while meeting the objectives of the City and conforming to all state and local statutes governing the investment of public funds.

This policy satisfies the requirement of the Public Funds Investment Act (the “Act”), Texas Government Code 2256 which requires the creation and annual adoption of a written investment policy. The City Council shall no less than annually review and adopt the Investment Policy and its incorporated strategies. Any changes to the Policy will be detailed in the adopting resolution. Section One: Scope This investment policy applies solely to the financial assets applied to the maintenance and support of Lake Nasworthy, San Angelo, Texas. Section Two: Investment Objectives and Standard of Care The objective of the Lake Nasworthy portfolio is to produce a revenue stream which can be used in the maintenance of the Lake Nasworthy area. The principal is not intended to be used for operational purposes. The objectives of this Investment Policy shall be, in order of priority, safety, liquidity, diversification, and yield. Safety of principal shall be the foremost objective of the City’s investment program. Each investment transaction shall seek to first ensure that capital losses are avoided, whether they be from market, credit or collateral risk. Investments shall not be made for speculative purposes. The portfolio shall be managed with the objective of obtaining a reasonable market yield in keeping with the capital appreciation and cash flow requirements of the fund. The standard of prudence to be used by investment officers shall be the prudent person standard and shall be applied in the context of managing the overall portfolio. The standard states: Investments shall be made with judgement and care under circumstance then prevailing which a person of prudence, discretion and intelligence would exercise in the management of his or her own affairs with consideration given to the probable safety of capital as well as the probable income to be derived. Investment officers acting in accordance with written procedures and the Investment Policy and exercising due diligence shall be relieved of personal liability for an individual security's credit or market risk, provided that deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. Section Three: Investment Strategy The investment strategy for Lake Nasworthy funds will focus on utilization of high credit quality, intermediate term securities which will generate a reasonable stream of income for the ongoing maintenance of the Lake. The principal of the fund is not expected to be used for any ongoing expenditures. The investment strategy is designed to generate a revenue stream and a low


2

degree of volatility and market risk. Securities will be of a high quality, with short to intermediate term maturities chosen to hold their market value. The portfolio will use a range of maturities dependent on market conditions. The City, or its designated investment advisors, will evaluate cash flow needs and the portfolio’s position on a regular basis to determine ongoing market strategy. Market conditions and interest rate forecasts will determine portfolio structure. Securities may be sold or “swapped” before maturity to capture capital gains and allow for reinvestment into the portfolio. The portfolio will maintain a maximum weighted average maturity (WAM) of three (3) years and the maximum expected or stated maturity in the fund will be ten (10) years for any individual security. The benchmark for risk and performance on the portfolio will be the three year Treasury Note for the comparable period in accordance with the anticipated WAM. Section Four: Authorized Investments The City shall invest only in those instruments authorized by law of the State of Texas (Texas Government Code 2256, Public Funds Investment Act). Insofar as they meet this requirement, the City may invest in the following: (1) Depository Certificates of Deposit issued by state and national banks doing business in Texas that do not exceed two (2) years to maturity from date of issue, and : a. are guaranteed or insured by the Federal Deposit Insurance Corporation or its

successor: or b. are collateralized at 1O2% by obligations of the United States or its agencies and

instrumentalities or direct obligations of the State of Texas, its subdivisions, or its agencies which have been rated as to investment quality by a nationally recognized investment rating firm and have received a rating of not less that “A" or the equivalent.

. (2) Obligations of the United States Government, its agencies and instrumentalities not to exceed ten (10) years to their stated maturity date, to include mortgaged backed securities passing the bank test; (3) Fully collateralized repurchase agreements including reverse repurchase agreements, having a defined termination date not to exceed six (6) months, secured by obligations of the United States or its agencies and instrumentalities, collateralized at 102%, executed under a written Bond Market Association Master Repurchase Agreement, safe-kept with a third party selected or approved by the City, and placed through a bank doing business in Texas or a primary government securities dealer as defined by the Federal Reserve. Flex repurchase agreements used for bond funds or special project funds may have a stated termination date not to exceed the estimated completion date of the project(s): (4) Constant dollar, local government investment pools as defined by the Act, as amended, which are rated as to investment quality by a nationally recognized credit rating agency and have received a rating of not less than "AAA" or its equivalent. Investment in each pool must be specifically authorized by Resolution of the City Council. (5) AAA SEC registered money market mutual funds as defined by the Public Funds Investment Act. (6) General debt obligation bonds of states, agencies, counties, cities and other political subdivisions of any state rated A or better or its equivalent by two nationally recognized rating agencies and with a stated maturity not to exceed two (2) years.


3

(7) FDIC insured brokered certificate of deposit securities from banks in any US state, delivered versus payment to the City’s safekeeping depository, not to exceed one year to maturity. Before purchase, the Investment Officer or Adviser must verify the FDIC status of the bank on www.fdic.gov to assure that bank is FDIC insured. (8) Fully insured or collateralized, interest bearing accounts of any bank doing business in Texas. Diversification The Fund will strive for diversification in the portfolio by market sector and maturity to reduce market and credit risk exposures. Delivery versus Payment All security transactions (with the exception of pool or fund participation) by the City shall be purchased "delivery versus payment". That is, the City shall authorize release of its funds only after a purchased security has been received by its safekeeping agent or after the City has received notification from its safekeeping agent that a purchased security has been received in the City's safekeeping account. Competitive Bidding Required All investments shall be purchased or sold on a competitive basis with bids or offers from three City authorized broker/dealers for the best yield and maturity. Offers of new issue agencies need not be competitively bid but must be made from City authorized broker/dealers. Loss of Rating The City is not required to liquidate investments that were authorized investments at the time of purchase. (2256.017) However, should a security that requires a minimum rating under state law not have that required rating, the investment officer shall take all prudent measures to liquidate the security. (2256.021)

Monitoring FDIC Coverage The Investment Officer or Investment Adviser shall monitor, on no less than a weekly basis, the status and ownership of all banks issuing brokered CDs owned by the City based upon information from the FDIC. If any bank has been acquired or merged with another bank in which brokered CDs are owned, the Investment Officer or Adviser shall immediately liquidate any brokered CD which places the City above the FDIC insurance level. Time and Demand Bank Deposits Pledged Collateral Collateralization is required on all bank time and demand deposits over the applicable FDIC insurance coverage. All securities pledged to the City for these deposits shall be held by an independent third party institution outside the holding company of the pledging bank. In order to anticipate market changes and provide a level of additional security for all funds, the market value of the collateral will be maintained at 102% of total principal and accrued interest. The depository will be responsible for monitoring and maintaining the collateral and margins at all times. The custodian will provide monthly reports to the City detailing the collateral. Collateral will be pledged under the terms of a written tri-party depository agreement executed under the terms of FIRREA1. (If the custodian is the Federal Reserve the City will execute the

1 The Financial Institutions Resource and Recovery Enforcement Act governs the deliberations of the FDIC in the case of default or bankruptcy of the bank.

http://www.fdic.gov/


4

Pledgee Agreement of Circular 7 form.) The agreement shall be approved by resolution of the bank’s board or loan committee. Acceptable collateral shall include only obligations of the U.S. Government, its agencies and instrumentalities, including mortgage backed securities passing the bank test. Repurchase Agreements Owned Collateral Collateral under a repurchase agreement is owned by the City. It will be held by an independent third party safekeeping agent approved by the City under an executed Bond Market Master Repurchase Agreement. Collateral with a market value totaling 102% of the principal and accrued interest is required and the counter-party is responsible for the monitoring and maintaining of collateral and margins at all times. Safekeeping The laws of the State, this Policy, and prudent treasury management require that all securities be settled on a delivery versus payment basis and be held in safekeeping by an independent third party financial institution approved by the City. Securities shall not be bought from the banking services bank in order to perfect delivery versus payment separation in the transaction. All safekeeping arrangements shall be approved by the Investment Officers and an agreement of the terms executed in writing. The third party custodian shall be required to issue safekeeping receipts to the City listing each specific security, rate, description, maturity, cusip, and other pertinent information. Each safekeeping receipt shall be clearly marked that the security is held for the City. Section Five: Investment Officer Designation The City Council has designated the Finance Director, or his designated representative, and the Finance Department position handling the daily treasury functions (currently the Operations Manager), as duly authorized investment officers of the City and grants to them the authority to invest Lake Nasworthy funds as outlined herein. The City may further contract with a registered investment advisor to advise in the management of this portfolio. No person may engage in an investment transaction except as provided under the terms of this Policy and supporting procedures. Any disbursement of City funds for the purchase of investment instruments must bear the signature of two investment officers. The investment officers will establish written procedures for the operation of the investment program consistent with this Investment Policy. Officers, employees and advisors involved in the investment process shall refrain from personal business activity that could conflict with proper and unbiased execution of the investment program or which could impair their ability to make impartial investment decisions. Section Six: Training All City officials designated herein as investment officers and their designated representatives within the parameters of this Policy shall attend ten hours of training within twelve months of taking the position and ten hours in each succeeding two year period relating to investment responsibilities. The training provider must be an independent source approved by the Investment Oversight Committee. A list of approved training sources is attached as Addendum A.


5

Section Seven: Investment Activity Reporting Reporting for investments will be made in accordance with the state law. (Chapter 2256.023) Reports of investments should be issued at least quarterly to the City Council and City Manager and should reflect the cost, term, yield, market value, purchase date, maturity date, description and cusip number for each investment. Market values shall be obtained monthly from the trust department of the City's depository bank or other independent source as approved by the Oversight Committee. On a quarterly basis the investment officer, or his designee, shall prepare a series of detail and management level signed investment reports in accordance with the Act, disclosing at a minimum:

1) The investment activity for the previous quarter; 2) The book and market value of investments at the beginning and end of the quarter;

3) Assessments of the market value of each investment and change in market value; 4) Fully accrued interest and earnings for the period in accordance with generally

accepted accounting principles; 5) The change in market value, and 6) Compliance with the Public Funds Investment Act and this Policy.

Prices for the valuation of securities' market value shall be obtained from an independent source. Section Eight: Oversight Committee The City Council shall appoint an Investment Oversight Committee to review the City's investment portfolio with the Finance Director and City Manager at least quarterly and to then report to the City Council. The Committee shall be comprised of two City Council members, two citizens with experience as investment advisors or analysts, the City's independent auditor (as a non-voting member), and the City's Internal Auditor. The duties of the Oversight Committee shall include:

1) Review of the quarterly report submitted by the Investment Officers of the City, 2) Review and adopt the list of counter-parties that have provided the required

certification and are authorized to engage in investment transactions with the City, 3) Review of the list of authorized brokers at least annually, and

4) Approval of the independent training provider as required in this Policy. The Oversight Committee shall have the authority, subject to City Council review, to make such rules as deemed necessary for the orderly operation of the Committee. All changes to the Policy must be reviewed and adopted by the City Council before changes are made in the investment process.

Section Nine: Audit The City's independent auditor shall formally review the quarterly investment reports prepared in accordance with this Policy and applicable state statutes (Chapter 2256.023). The review shall be conducted annually and the results of the review shall be reported to the City Council. In addition, in conjunction with the annual audit the City shall perform a compliance audit of management controls on investments and adherence to this Policy. Results of this audit will be reported to the oversight Committee. (Chapter 2256.005(m)). Section Ten: Authorized Financial Institutions and Broker/Dealers The Investment Officer will maintain a list of financial institutions and broker/dealers authorized to do business with the City. These firms will be selected according to credit worthiness and service. Brokers may include "primary dealers" or regional dealers that qualify under the SEC's


6

Rule 15C3-1 (uniform net capital rule). All broker/dealers must provide the Investment Officer with:

Proof of National Association of Securities Dealers certification, Proof of registration with the Texas State Securities Commission, Completed City questionnaire, and Certification of having read the City's Investment Policy.

In accordance with the Public Funds Investment Act (Chapter 2256.005(k)) a copy of the City's Investment Policy shall be presented to any firm offering to engage in an investment transaction with the City. The firm must execute a written instrument in a form acceptable to the City that they have (1) reviewed the Investment Policy and (2) acknowledged that they have implemented reasonable procedures to preclude investment transactions which are not authorized by the Policy. The list of authorized counter-parties is shown as Addendum B of this Policy and approved with Council adoption of this Policy. Section Eleven: Policy Adoption and Revisions The City Council will review the Policy not less than annually and adopt a resolution stating that the Policy and its incorporated strategies has been reviewed and including all changes to the Policy. This Policy may be amended only by action of the City Council. The City Manager and Oversight Committee are authorized to recommend revisions to the Policy to the City Council whenever such revisions are necessary and prudent due to changes in State Law, the needs of the City, or the economy and market opportunities. All changes to the Policy must be reviewed and adopted by the City Council before changes are made in the investment process. ADOPTED on this the __________ day of __________, 2012

CITY OF SAN ANGELO, TEXAS

____________________________ Alvin New, Mayor ATTEST: _________________________ Alicia Ramirez, City Clerk


7

ADDENDUM A

By adoption of this Investment Policy, the following associations and organizations are approved for Investment Officer training.

- Texas Municipal League - Government Finance Officers Association of Texas - Government Treasurers Organization of Texas


8

ADDENDUM B

Financial Counter-party List

The authorized list for City of San Angelo is shown below. Each of these firms, and the individual covering the account, are sent the current Investment Policy. In accordance with the Public Funds Investment Act (TX Gov’t Code 2256.005(k)) before any broker/dealer transacts business with the City it will have had to certify in writing to a review of the Policy and have certified that procedures are in place to assure compliance with that Policy. The City’s Policy establishes specific criteria for the brokers and requires that the list of broker/dealers be approved annually by the City Council or Investment Committee established by the Council. A standardized City certification form is used for certification purposes. The City’s investment adviser, Patterson & Associates, maintains the brokerage compliance files for the City. When any material changes are made to the Investment Policy the new Policy is sent out for re-certification. The broker/dealers certified by the City are: Bank of America/Merrill Lynch Cantor Fitzgerald

Morgan Stanley G.X. Clarke & Co.

Mizuho Securities Morgan Keegan Vining Sparks Wells Fargo

A RESOLUTION BY THE SAN ANGELO CITY COUNCIL AUTHORIZING THE ADOPTION OF LAKE NASWORTHY - SAN ANGELO, TEXAS INVESTMENT

POLICY 2012 WHEREAS the Public Funds Investment Act requires the City to review and adopt its

investment policy and investment strategies by rule, order, ordinance of or resolution governing the investment of funds under its control; and

WHEREAS the Public Funds Investment Act requires the governing body to review and adopt

its investment policy and investment strategies not less than annually, recording any change made thereto; and,

WHEREAS City Council has reviewed and adopts the Lake Nasworthy - San Angelo, Texas

Investment Policy 2012 as attached hereto. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS: That, the City has complied with the requirements of the Public Funds Investment Act, and therefore the Lake Nasworthy - San Angelo, Texas Investment Policy 2012 attached hereto is hereby adopted, effective immediately. APPROVED and ADOPTED on this the ____day of_______, 2013.

CITY OF SAN ANGELO, TEXAS _____________________________ Alvin New, Mayor

ATTEST: ______________________________________ Alicia Ramirez, City Clerk Approved as to Content: Approved as to Form: ____________________________ ______________________________ Michael Dane, Finance Director Lysia H. Bowling, City Attorney

City of San Angelo

Memo Meeting Date: February 5, 2013

To: Mayor and Council members

From: AJ Fawver, AICP Interim Director of Development Services

Subject: ordinance for introduction to City Council at meeting on 01-22-2013 and possibly followed by second reading on 02-05-2013, annexing approximately 20 acres located southwest of San Angelo’s existing city limits

Location: A 20.00 acre tract located at the southern corner of the

intersection of U.S. Highway 67 (Sherwood Way) and a southward projection of Appaloosa Trail, as shown in attached exhibit

Contacts: AJ Fawver, AICP Planning Manager 657-4210

Caption: Second Public Hearing and consideration of an Ordinance annexing approximately 20 acres located west/southwest of San Angelo’s existing city limits, encompassing a vacant area located at the southern corner of the intersection of U.S. Highway 67 (Sherwood Way) and a southward projection of Appaloosa Trail, beginning at a point along San Angelo’s existing city limits line, said point begins approximately 271 feet southwest of the intersection of U.S. Highway 67 (Sherwood Way) and Appaloosa Trail, which extends along San Angelo’s existing city limits for approximately 600 feet, including an area of 20 acres south of the intersection of San Angelo’s existing city limits line and North US Highway 277

Summary: City staff was presented with a petition for annexation of the property described above and specifically shown in the attached exhibits. A copy of the petition is also included within the exhibits. The property in question is entirely vacant and situated adjacent to an apartment development currently undergoing construction, and located on a property under the same ownership as that under discussion. By accepting the petition and adopting the calendar of annexation proceedings below, as prescribed under Chapter 43 of the Texas Local Government Code, City Council initiated a process that may be completed as early as February 5, 2013. annexation calendar (no special meetings needed) first public hearing December 18, 2012 - held, no comments given second public hearing January 8, 2013 - held, no comments given introduce annexation January 22, 2013 ordinance, on first reading second and final reading February 5, 2013

of annexation ordinance

The subject area of proposed annexation is uninhabited and free of any structures. The Local Government Code authorizes cities to annex sparsely occupied areas on petition of the area's landowner(s). This section (43.028) only applies to the annexation of areas that meet the following criteria:

(1) is one-half mile or less in width; (2) is within the ETJ (Extra-Territorial Jurisdiction) of the city; (3) is vacant and without residents, or on which fewer than three qualified voters reside; (4) is contiguous to the annexing city.

Analysis of Proposed Annexation: It is essential that the foundation statement of the 2009 Comprehensive Plan be considered in context of considering annexations, specifically that:

"Rapid land use expansion and recent annexations have affected the identity of the City and established a new development pattern that is fiscally unsustainable."

This Plan provides guidance for annexation, many of which are relevant to this scenario. First, the plan establishes a goal stating that the City should "annex areas before extensive development of home sites and business properties occurs, guiding any such development within a framework of municipal regulations on zoning, subdivision, signs, fire prevention and building construction." This excerpt is relevant in this situation, because the area is

vacant, and thus, no such development is in place. However, this argument alone is not compelling enough on its own - as vacant property is currently in place outside the city limits all around San Angelo - and should not necessarily be annexed. However, the Subdivision Ordinance requires that development that seeks to utilize San Angelo's water service petition for annexation before such service can be extended. It appears in this case that such a purposeful and specifically-situated tract - in the context that the neighboring property under the same ownership which is developing currently - was created specifically to pursue annexation in order to develop. As such, the second goal outlined in this Plan advises to "balance short-term costs of making measured capital improvements in possible annexation areas with the long-term costs of not annexing these same areas." More specifically, "recognize that determining best areas for annexation involves anticipating realistic potential for development around the urban fringe, annexing the most promising such areas...". Another important consideration of this specific location is the fact that the current development, created when platting the property, now embraced within The Boulevard subdivision, created in summer 2011. When this plat was drafted and approved, it contained a particularly important piece for the southwest part of San Angelo: the dedication of a piece of Appaloosa Trail, a minor collector street planned long-term in the Thoroughfare Plan to eventually provide a connection from the developing areas just west of the intersection of FM 2288 and Sherwood Way to the emerging neighborhood south of Southland Boulevard and looping back northeast along Pinon Ridge and Oak Grove Boulevard, eventually connecting to Houston Harte Expressway. For now, the only lateral routes of significant carrying ability connecting these two segments of the city are FM 2288/Southland Boulevard and Sherwood Way/US Hwy 67. Development along this area would result in future segments of Appaloosa Trail being pieced together, though this is clearly a very long-term endeavor. The Comprehensive Plan goes on to state that it is important to "identify specific areas where...annexation may be useful for incorporating expected new development...within City limits, especially where an infrastructure of water utilities already exists." In this area, a network of water and sewer mains, available for extension, are in existence. These were extended and tied into during the process of developing The Boulevard subdivision.

Additional Information: Notification of and request for feedback regarding this proposed annexation was made to:

• San Angelo ISD; • Dove Creek VFD; • Tom Green County; • Atmos Energy; • Suddenlink Communication; • AEP Texas; • Trashaway Services; and • Verizon.

No responses were received from these parties.

Notification of and request for feedback regarding this proposed annexation was made to many internal groups, including the Police, Fire, Water Utilities, Parks, and the Community & Economic Development departments. No comments were received from these parties. The city's obligation to this area, if annexed, is outlined in the attached Service Plan, required as preparation of an annexation ordinance. As discussed above, there are a number of water and sewer mains in existence in this area. A fire station exists along Southland Boulevard, to the east of this annexation area. Streets will be improved in accordance with the Subdivision Ordinance, and will be requirements for approval of land subdivision within this area. There are no capital improvements deemed necessary at this time or in the immediate future. In short, this annexation will result many more services provided to the area - namely maintenance - but in relation to the small size of the area, these should be negligible. Financial Impact: not applicable, yet Recommendation: N/A Attachments: map as provided by the applicant, of the proposed area draft survey map as provided by the applicant petition as submitted to City staff Presentation: AJ Fawver, AICP, Interim Director of Development Services Publication: A legal notice was required for both public hearings of this item.

These notices were published in accordance with the Texas Local Government Code, on December 7th and December 22nd.

City of San Angelo Finance Department



From: Morgan Trainer, Budget Manager

Subject: Agenda Item for January 22, 2013 Council Meeting

Contact: Morgan Trainer, Budget Manager 653-6291

Caption: Regular (1st reading) Consent (2nd reading)

First public hearing and introduction of an Ordinance amending the 2012-2013 Budget for new projects, incomplete projects, and grants.

Summary: This proposed amendment contains the following items (additional information attached):

• Carryover of MPO Grant Funds • Concho River Improvement Project • Bulletproof Vest Partnership • Website Design 5 year agreement

History: See attached Budget Amendment Request memorandum.

Financial Impact: $1,004,630

(see attached detail on Exhibit A of the Ordinance)

Related Vision Item (if applicable): N/A

Other Information/Recommendation: Staff recommends approval.

Attachments: Ordinance including Exhibit A; Department request memos

Presentation: N/A

Publication: N/A

Reviewed by Service Area Director: Michael Dane, ACM/CFO

AN ORDINANCE OF THE CITY OF SAN ANGELO AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013, FOR NEW PROJECTS, INCOMPLETE PROJECTS, AND GRANTS.

WHEREAS the City of San Angelo has determined that new projects not included in the current budget should begin, and

WHEREAS the City of San Angelo has determined that certain budgeted amounts should be amended due to project changes and unforeseen circumstances, and

WHEREAS the resources necessary for these changes are available;

NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS THAT:

The City’s budget for fiscal year 2012-2013 be amended by the amounts contained in Exhibit A.

INTRODUCED on the 22nd day of January, 2013, and APPROVED and ADOPTED on this the 5th day of February, 2013.

CITY OF SAN ANGELO, TEXAS

__________________________________ Alvin New, Mayor

ATTEST: __________________________________ Alicia Ramirez, City Clerk

Approved as to Content and Form:

__________________________________ Michael Dane, ACM/CFO

City of San Angelo Proposed Budget Amendment Exhibit A

Fund Number Fund Name

Total Revenue

Amendment

Total Expenditure Amendment

Net Benefit/

(Cost)

103 Intergovernmental Fund 980,630 980,630 0

305 Communications Fund 0 24,000 (24,000)

Sub-Total 980,630 1,004,630 (24,000)

City of San Angelo

Proposed Budget Amendment Additional Information

Project/Need Source of Funding Revenue Expense Net Benefit/

(Cost)

Carryover of MPO Grant Funds

Texas Department of Transportation Planning Grant

352,612 352,612 0

Concho River Improvement Project

Economic Development Initiative Grant 142,500 142,500 0

National Endowment for the Arts Grant 150,000 150,000 0

Upper Colorado River Authority Reimbursement 323,512 323,512 0

Bullet Proof Vest Partnership

Federal Office of Justice Programs Bulletproof Vest Partnership Grant

12,006 12,006 0

Website Redesign 5 year agreement

Communications Fund Balance 0 24,000 (24,000)

Totals 980,630 1,004,630 (24,000)

City of San Angelo

Memo Meeting Date: February 5, 2013

To: Mayor and Council members

From: AJ Fawver, AICP Interim Director of Development Services

Subject: ordinance for introduction to City Council at meeting on 02-05-2013 and possibly followed by second reading on 02-19-2013, annexing approximately 8.995 acres located southwest of San Angelo’s existing city limits

Location: A 8.995 acre tract extending northwest from Mills Pass Drive, and

located east of the Community of Faith subdivision and southwest of the Sam's Club Addition in the southwest part of the city, as shown in attached exhibit

Contacts: AJ Fawver, AICP Interim Director of Development Services 657-4210

Caption: First Public Hearing and consideration of an Ordinance annexing approximately 8.995 acres located west/southwest of San Angelo's city limits, encompassing a vacant area extending northwest from Mills Pass Drive, beginning at a point along San Angelo's existing city limits line, said point begins approximately 441 feet southwest of the intersection of Mills Pass Drive and Southland Boulevard, which extends along San Angelo's existing city limits for approximately 436 feet, including an area of 8.995 acres located east of the Community of Faith subdivision and southwest of the Sam's Club Addition

Summary: City staff was presented with a petition for annexation of the property described above and specifically shown in the attached exhibits. A copy of the petition is also included within the exhibits. The property in question is entirely vacant and situated adjacent to a growing residential subdivision, known as the Prestonwood Addition, located south/southeast of Sam's Club and west of Bonham Elementary School. This subdivision, nearing the completion of its development, was annexed to the city in 2008 and incorporates both traditional single-family residences and zero lot line homes. By accepting the petition and adopting a calendar of annexation proceedings as prescribed under Chapter 43 of the Texas Local Government Code, City Council initiated a process that may be completed as early as February 19, 2013.

annexation calendar (no special meetings needed) first public hearing January 8, 2013 held - no comments second public hearing January 22, 2013 held - no comments introduce annexation February 5, 2013 ordinance, on first reading second and final reading February 19, 2013 of annexation ordinance

The subject area of proposed annexation is uninhabited and free of any structures. The Local Government Code authorizes cities to annex sparsely occupied areas on petition of the area's landowner(s). This section (43.028) only applies to the annexation of areas that meet the following criteria:

(1) is one-half mile or less in width; (2) is within the ETJ (Extra-Territorial Jurisdiction) of the city; (3) is vacant and without residents, or on which fewer than three qualified voters reside; (4) is contiguous to the annexing city.

Analysis of Proposed Annexation: It is essential that the foundation statement of the 2009 Comprehensive Plan be considered in context of considering annexations, specifically that:

"Rapid land use expansion and recent annexations have affected the identity of the City and established a new development pattern that is fiscally unsustainable."

This Plan provides guidance for annexation, many of which are relevant to this scenario. First, the plan establishes a goal stating that the City should "annex areas before extensive

development of home sites and business properties occurs, guiding any such development within a framework of municipal regulations on zoning, subdivision, signs, fire prevention and building construction." This excerpt is relevant in this situation, because the area is vacant, and thus, no such development is in place. However, this argument alone is not compelling enough on its own - as vacant property is currently in place outside the city limits all around San Angelo - and should not necessarily be annexed. However, the Subdivision Ordinance requires that development that seeks to utilize San Angelo's water service petition for annexation before such service can be extended. It appears in this case that such a purposeful and specifically-situated tract - in the context that the neighboring property under the same ownership which is developing currently - was created specifically to pursue annexation in order to develop. As such, the second goal outlined in this Plan advises to "balance short-term costs of making measured capital improvements in possible annexation areas with the long-term costs of not annexing these same areas." More specifically, "recognize that determining best areas for annexation involves anticipating realistic potential for development around the urban fringe, annexing the most promising such areas...". It is the intent of the developer to, once annexed, create an extension of the existing residential subdivision in this area, so it appears that the development of this tract is not just realistic, but expected. The Comprehensive Plan goes on to state that it is important to "identify specific areas where...annexation may be useful for incorporating expected new development...within City limits, especially where an infrastructure of water utilities already exists." While the infrastructure is not yet in place for this particular property, it is close by and available for extension via the regulations of the Subdivision Ordinance, which requires that an application for subdivision plat be accompanied by a plan for utilities to serve the area, as was done during the development of the Prestonwood Addition, in 2008. Additional Information: Notification of and request for feedback regarding this proposed annexation was made to:

• San Angelo ISD; • Dove Creek VFD; • Tom Green County; • Atmos Energy; • Suddenlink Communication; • AEP Texas; • Trashaway Services; and • Verizon.

No responses were received from these parties.

Notification of and request for feedback regarding this proposed annexation was made to many internal groups, including the Police, Fire, Water Utilities, Parks, and the Community & Economic Development departments. No comments were received from these parties. The city's obligation to this area, if annexed, is outlined in the attached Service Plan, required as preparation of an annexation ordinance.

As discussed above, there are a number of water and sewer mains in existence in this area. A fire station exists along Southland Boulevard, to the east of this annexation area. Streets will be improved in accordance with the Subdivision Ordinance, and will be requirements for approval of land subdivision within this area. There are no capital improvements deemed necessary at this time or in the immediate future. In short, this annexation will result many more services provided to the area - namely maintenance - but in relation to the small size of the area, these should be negligible. Financial Impact: not applicable, yet Recommendation: N/A Attachments: map of area legal description as provided by the applicant, of the proposed

area survey map as provided by the applicant petition as submitted to City staff

Draft Ordinance

Presentation: AJ Fawver, AICP, Planning Manager Publication: A legal notice was required for this and the next public hearing

(on January 22nd) of this item. This notice was published in accordance with the Texas Local Government Code, on December 22nd, and again on January 11th.

AN ORDINANCE ANNEXING INTO THE CITY OF SAN ANGELO, TOM GREEN COUNTY, TEXAS, ON PETITION OF PROPERTY OWNERS, TERRITORY GENERALLY DESCRIBED AS 8.995 ACRES LOCATED WEST/SOUTHWEST OF THE CITY AT ABOUT NORTHWEST OF MILLS PASS DRIVE, EAST OF COMMUNITY OF FAITH SUBDIVISION AND SOUTHWEST OF SAM’S CLUB ADDITION, ADJACENT AND CONTIGUOUS TO THE PRESENT CORPORATE LIMITS OF THE CITY, OUT OF THE DEAF AND DUMB ASYLUMS LANDS SURVEY NO. 2, ABSTRACT NO. 8211, TOM GREEN COUNTY; DESCRIBING THE TERRITORY ANNEXED; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING FOR AMENDMENT OF THE OF THE BOUNDARIES AND OFFICIAL MAP OF THE CITY; APPROVING A SERVICE PLAN THEREFORE; SUBJECTING THE PROPERTY SITUATED THEREIN TO BEAR ITS PRO RATA PART OF TAXES LEVIED; PROVIDING RIGHTS AND PRIVILEGES AS WELL AS DUTIES AND RESPONSIBILITIES OF INHABITANTS OF SAID TERRITORY; DIRECTING THE FILING OF THE ORDINANCE IN THE MANNER REQUIRED BY LAW; DIRECTING NOTICE TO SERVICE PROVIDERS; DIRECTING PRECLEARANCE; PROVIDING A SEVERABILITY CLAUSE; DECLARING COMPLIANCE WITH OPEN MEETINGS ACT; AND, PROVIDING AN EFFECTIVE DATE

WHEREAS, the City of San Angelo, Texas is a home-rule municipality authorized by State law and the City Charter to extend its boundaries and to annex area adjacent and contiguous to its corporate limits; and, WHEREAS, pursuant to Texas Local Government Code, Section 43.028, all of the owner of a tract of land containing 8.995 acres, more or less, out of the Deaf and Dumb Asylums Lands Survey No. 2, Abstract No. 8211, Tom Green County, Texas, located at about northwest of Mills Pass Drive, east of Community of Faith Subdivision and southwest of Sam’s Club Addition, more fully described in Exhibit “A”, attached hereto and made a part hereof for all purposes (hereinafter the “Area” or “Territory”), has petitioned the City Council in writing to annex the Area into the corporate limits of the City of San Angelo; and, WHEREAS, the Area is (a) one-half mile or less in width; (b) contiguous to the City; and (c) vacant and without residents; and, WHEREAS, the City Council accepted the Petition Requesting Annexation by Area Landowners, and directed Planning staff to proceed with the proposed annexation schedule, at a regularly held meeting of the City Council on , 2012; and, WHEREAS, a service plan has been prepared that provides for the extension of appropriate municipal services to the Area to be annexed, which service plan is more fully described in Exhibit “B”, attached hereto and made a part hereof for all purposes; and the City of San Angelo is able to provide such services by any of the methods by which the City extends the services to any other area of the City, and,

WHEREAS, the notice, publication, time periods and other procedural requirements of Subchapter C-1 of the Texas Local Government Code have been complied with, including with respect to this annexation that three public hearings have been held at which persons interested in annexation of the Area into the corporate limits of the City were given the opportunity to be heard, the first on December 18, 2012, the Second on January 8, 2013, and the third on January 22, 2013; and, WHEREAS, the Area and Territory as more particularly described in Exhibit “A” is not within the boundaries of any other municipality, lies within the extraterritorial jurisdiction of the City of San Angelo, Tom Green County, Texas, and lies adjacent to and is contiguous with the present boundaries of the City of San Angelo;

NOW, THEREFORE BE IT ORDAINED BY THE CITY OF SAN ANGELO, TEXAS: Section 1. Findings of Fact. All of the above premises are hereby found to be true and correct and are incorporated into the body of this ordinance as if fully set forth. Section 2. Annexation. The Territory described in Exhibit “A”, attached hereto and incorporated herein for all purposes, said Territory lying adjacent to and contiguous with the present boundaries of the City of San Angelo, Texas, be and is hereby added and annexed into the City of San Angelo, Texas, and said Territory shall hereafter be included within the corporate limits of the City of San Angelo, and the present boundary lines of said City, at various points contiguous with the Area annexed, are hereby altered, extended and amended so as to include said Area within the corporate limits of the City of San Angelo, Texas. Section 3. Amendment of Boundaries and Official Map of City. The official map and boundaries of the City of San Angelo, Texas, heretofore adopted and amended, shall be and are hereby amended so as to include the aforementioned annexed Territory as part of the City of San Angelo, Texas. Section 4. Service Plan. The service plan attached hereto as Exhibit “B” is hereby approved and is incorporated herein for all purposes. The City of San Angelo makes an affirmative determination that this service plan provides for services to the annexed Territory which are comparable to other areas within the City of San Angelo with similar land utilization, population density and topography. It is further found that those characteristics of land use, population density and topography which distinguish this Territory from other areas of San Angelo are considered a sufficient basis for providing a different level of services in the annexed Territory. Section 5. Pro rata Share of Taxes. The annexed Territory being a part of the City of San Angelo for all purposes, the property situated therein shall bear its pro rata part of taxes levied by the City of San Angelo; and, Section 6. Rights, Privileges and Duties of Inhabitants. The inhabitants of the annexed Territory shall be entitled to the rights and privileges of the other citizens of the City of San Angelo and shall be bound by the Charter, Ordinances, Resolutions and other regulations of the City of San Angelo.

Section 7. Filing of Ordinance and Preclearance. The City Clerk is hereby directed to file a certified copy of this Ordinance with the County Clerk of Tom Green County, Texas, the Voting Registrar of Tom Green County, the Tom Green County Appraisal District, The Texas Secretary of State, and the Texas Comptroller of Public Accounts in the manner required by law. The City Secretary is further directed to notify any service providers of services in the annexed Area and to submit preclearance of the annexation with the United States Department of Justice pursuant to State law and the federal Voting Rights Act. Section 8. Severability. If any part, provision, section, subsection, sentence, clause or phrase of this ordinance (or the application of same to any person or set of circumstances) is for any reason held to be unconstitutional, void, or invalid, the validity of the remaining parts of this ordinance (or their application to other persons or sets of circumstances) shall not be affected thereby, it being the intent of City Council in adopting this ordinance, that no part thereof or provision contained herein shall become inoperative or fail by reason of any unconstitutionality of any other part hereof, and all provisions of this ordinance are declared to be severable for that purpose. Section 9. Open Meeting Act Compliance. The City Council for the City of San Angelo hereby finds and declares that the meetings at which this ordinance was introduced and finally passed were open to the public as required by law and that public notice of the time, place and purpose of said meetings was given as require by the Open Meetings Act, Chapter 551 of the Texas Government Code. Section 10. Effective Date. This ordinance will become effective sixty (60) days from and after its adoption.

INTRODUCED on the 5th day of February, 2013, and finally PASSED, APPROVED AND

ADOPTED on this the 22nd day of February, 2013.

THE CITY OF SAN ANGELO By:______________________________________ Alvin New, Mayor ATTEST: by:_________________________________

Alicia Ramirez, City Clerk

APPROVED AS TO CONTENT APPROVED AS TO FORM

A. J. Fawver, Planning Manager Lysia H. Bowling, City Attorney

EXHIBIT “A” legal description of area encompassed by annexation of land located

northeast of San Angelo, Tom Green County, Texas

EXHIBIT “B”

ANNEXATION SERVICE PLAN

City of San Angelo



From: Carl White, Parks & Recreation Director


Contact: Carl White, 234-1724

Caption: Regular Agenda Item

Presentation on the North Concho River and Trails Improvement Project

Summary:

Staff will give a presentation to the City Council and the public at the February 5, 2013 meeting on the North Concho River and Trails Improvement Project. The report will include visuals showing progress as well as schedule and budget information.

History: Construction began October 2011. As of this report, the contracted project is about 78% complete. All bank stabilization is complete (although we may ask Council for authorization to proceed with additional stabilization work below the Visitors’ Center). Much of the electrical and lighting work is complete (except for the section near Pecos and Beauregard and lights at Firefighters Memorial City Park). Most of the art work has been installed (except for the light column limestone sculpture panels). Efforts are concentrating on the games area.

Installation of the irrigation systems and landscaping remains as well as most signage. Other detail work remains.

City to refurbish some existing trails and install the trail section along the San Angelo Health Foundation’s property this spring and summer.

Financial Impact: There is no new or additional financial impact.

Related Vision Item

(if applicable):

Parks and Open Space Vision – increase unstructured recreational opportunities in lieu of programmed activities; develop pedestrian/bike network between park facilities, activity centers and downtown; and increase availability of public restrooms. Community Appearance Vision – cleaner neighborhoods, both residential and commercial. Downtown Vision – approve aesthetics.


None

Attachments: None

Presentation: PowerPoint/Verbal

Publication: N/A


Rick Weise, Assistant City Manager, January 18, 2013

Approved by Legal: N/A

River Improvements Project February 5, 2013

River Improvements Project • Construction Manager at Risk: Templeton Construction, Inc. • Time Summary

• Contract Date: October 1, 2011 • Completion Date: August 2013

• Budget Summary • Project Budget = $9,899,321.79 • Total Change Orders to date = $599,321.79 • Billed to Date (Gross) = $7,918,778.91 • Retainage Held to Date (3%) = $234,122.70 • Billed to Date (Less Retainage) = $7,684,656.21 • % Complete = 78%

River Improvements Project • Funding Sources: Half-Cent Sales Taxes and nearly

$2,000,000 in grants including 2 from Texas Parks and Wildlife, San Angelo Health Foundation, Texas Commission on Environmental Quality and National Endowment for the Arts.

• Improvements to Include: stabilization of the banks from Oakes Street upriver to the vicinity of Sulphur Draw, additional trails and trail improvements, new lighting, an outdoor exercise area, public art, shaded sitting areas, water features and other special elements.

• Work outside of contract includes trail section on SAHF property and some existing trail renovation.

• Note: dredging of the river occurred in 2009 from Sulphur Draw upriver to 14th Street at a cost of about $1,500,000.

River Improvements Project • Bank stabilization complete, including extended area.

May do additional stabilization below Visitors’ Center. • Most initial art installed (less sculpture panels). • Work continues at Irving Street and Games area. • Landscaping discussion with City Council. • High pedestrian bridge update.

River Improvements Project

Bank stabilization below Central High School


Bank stabilization just down river from Pecos Bridge


Bank stabilization between Pecos and Beauregard Bridges


Bank stabilization down river from Beauregard Bridge


Bank stabilization, before and after


High pedestrian bridge, refurbishment to follow


Public space between high pedestrian bridge and South Abe


Small “amphitheater” area east of South Abe


Mosaic panel below South Abe


Bank stabilization below “Kids’ Kingdom” Park


Curbing and pavestone work at Meza Fountain


Area to be considered for additional stabilization


Mosaic cars below Koenigheim


Exercise Area below Koenigheim


LED lights below Koenigheim


Ramp east of Koenigheim


Columns with openings for limestone panels and lights at Irving


Trail crossing at Irving


River crossing at Irving Ramp to new trail on SAHF property


Stonework at Irving


Columns, stonework and trail light at games area


Fossils in stone at columns


Restrooms at games area near Irving


Refurbished fountain at games area


Art work below Chadbourne


Trail lights below Neff’s area


Main fountain testing


Mosaic panel west of Oakes


Pumping station west of Oakes


Refurbished fountain west of Oakes


Interpretive area below Oakes


Interpretive area below Oakes



From: Lisa Marley, Human Resources & Risk Management Director


Contact: Sheryl Pfluger, 234-2424

Caption: Regular Item

Update on participation and status of Employee Wellness Program

_________________________________________________________________________________

Summary: Sheryl Pfluger, Business Development & Marketing Director, SACMC, will present an update on the status and findings of the Employee Wellness Program. History: When the City solicited bids for the operation of the Employee Health Clinic, part of the bid process was to implement a full scale Wellness Program for City employees. San Angelo Community Medical Center (SACMC) provides a Wellness Coordinator to operate the Employee Wellness Program at the Employee Health Clinic. August 1, 2011 marked the official launch of the Wellness Program for City of San Angelo employees. Over the following eight weeks, health screening meetings were held where employees completed the Health Risk Assessment (HRA) questionnaire and submitted to the health screening. The HRA and health screening is designed to identify risk factors in the following areas: overall wellness; heart health; cancer risk; diabetes score; osteoporosis risk; nutrition; physical fitness; mental health; safety practices and weight related risks. Blood pressure, height, weight and a small blood sample are the components of the health screening. At the September 6, 2011 City Council meeting, Council approved charging those employees who failed to complete the HRA and health screening and who participate in the City health insurance, an additional 20% in insurance premiums. The HRA and health screening were optional for those employees not enrolled in the City provided health insurance. On December 12, 2011, Christy Nesbitt, R.N., Wellness Coordinator, presented the Wellness Program baseline information to the City Council. One year has passed and updated statistics are now available and processed. This presentation will reveal the comparison of the 2012 (current) data to the baseline established in 2011. Forty-nine employees have not yet completed the HRA and health screening. Financial Impact: None to the City. The funds generated from the non-participants by way of increased health insurance premiums will be used to fund future Wellness Program events. Attachments: Presentation Reviewed by Director: Lisa Marley, Director of Human Resources & Risk Management, January 22, 2013.

City of San Angelo

City of San Angelo Wellness Report

January 2013

San Angelo, Texas

Wellness Report • 2012 shows improvement from 2011 in the

overall health of employees.

• Weight and nutrition continue to be the most crucial and costly modifiable risk factors.

• There is opportunity to improve, however, the employees are to be commended.

Overall Wellness Rating

• Average wellness score for City of San Angelo employees is 69, compared to 67 last year. (out of 100)

• 47% have a “health age” younger than actual age, compared to 42% last year • 53% have a “health age” greater than or equal to age, 58% last year

Needs Improving

(20-59)24%

Excellent(80-100)

16%

Doing Well (60-79)

60%

Needs Improving

(20-59)26%

Excellent(80-100)

14%

Doing Well (60-79)

60%

2011 2012

80/20 Rule • Generally, 80% of health care costs come from

20% of the people. • As the number of health risks go up, so do the

health care costs.

• 11 fewer of the city employees have 5 or more risk factors compared to last year (decreasing to 14.5% from 15% last year).

(Health claims are generally 3-4 times higher in people with 5+ risk factors)

Chronic Diseases 39%

20.9%

26.8%

38.6%37%

15.8%18%

23.4%27% 23%

31.2%21% 35%

40.8%36% 45%

0% 10% 20% 30% 40% 50% 60% 70% 80% 90%

Diabetes

Heart Disease

Cancer

Metabolic Syndrome

Osteoporosis

at riskhigh risk

2 0 1 1

2 0 1 2

2 0 1 1

2 0 1 2

2 0 1 1

2 0 1 2

2 0 1 1

2 0 1 2

2 0 1 1

2 0 1 2

Diabetes Diabetes is increasing rapidly in the U.S. • One third of people do not know they are diabetic. • Type 2 diabetes is largely preventable. Major risks: Obesity (BMI 30+ - 326 people); Nutrition (517 people);

Low HDL (<39.9 – 299 people)

City of San Angelo employees • 19.9% compared to 19% last year have 0 - 1 risks – excellent, doing well

• 39.4% compared to 36% of employees have 3 - 4 risks – needs improving

• 40.8% compared to 45% of employees have 5+ risks – caution, high risk

Heart Disease 70 – 80% of heart disease is linked to modifiable risks. • Actively eliminate any known risk factors. Major risks: Obesity (BMI 30+ - 326 people); Low HDL (<39.9 – 299

people); Metabolic syndrome ( 3+ indicators – 298 people)

City of San Angelo employees • 47.9% compared to 43% last year have 0 - 1 risks – excellent, doing well • 20.9% compared to 21% last year have 2 risks – needs improving • 31.2% compared to 35% last year have 3+ risk factors – caution, high risk

Cancer Cancer is 2nd leading cause for death in US and is the leading

cause for persons of working age. • 2/3 of all cancer deaths can be prevented. • Get proper cancer checkups for age and gender. Major risks: Smoker (96 people); Obesity (BMI 30+ - 326 people);

No or low physical activity (<5 days.wk – 553 people) City of San Angelo employees • 49.8% compared to 50% last year have 0 - 2 risks – excellent; doing well

• 26.8% compared to 27% last year have 3 risks – needs improving

• 23.4% compared to 23% last year have 4+ risks – caution, high risk

Cancer Screenings

In 2012, the City began paying all cancer screenings at 100% without a deductible. (Formerly at 80% after deductible had been satisfied.) However, pro-active screenings did not increase overall.

21.6%

40.4%

46.3%

Mammograms

PAP test

Prostate Check

Colon Screening

9.9%

73.2%

84.5%

51.6%

47.2%

21.7%

40.5%

49%

17%

74.3%

83%

59.5%

51%

COMPLIANT NON COMPLIANT

2 0 1 2

2 0 1 1

2 0 1 2

2 0 1 1

2 0 1 2

2 0 1 1

2 0 1 2

2 0 1 1

Modifiable Risks of Chronic Diseases

Modifiable Risks Top Six Priority Health Recommendations

• Weight management (323 people overweight; 326 obese)

• Good nutrition (599 people have 6+ risk factors; 325 have 10+)

• High blood pressure (420 pre-hypertension; 160 high bp)

• Physical activity (553 less than 5 days/wk; 66 have no PA)

• Sleep (430 people get inadequate sleep - less than 7-8 hrs/night)

• Osteoporosis (380 have 2+ risk factors; 1 has 4+ risk factors)

City of San Angelo Chronic Disease Risk Factors

(Smoking drops off list of being in the top 6)

4 3 .4%

4 1 .8%

4 4 .3%

5 4 .4% 2 0 .7%

0 4 0 8 02 0 6 0 1 0 0

2 2 .4% 8 .5%

3 8%

4 4 .3%4 0 .2%

5 4 .7%

4 2 .2%

4 4 .3%

1 9 .7%

2 1 .5% 8 .6%

5 5 .7%

N u tr it io n

W e ig h t

B lo o d P re s su re

F itn e s s

S le e p

O s te o p o r is is

a t r is kh ig h r is k

2 0 1 2

2 0 1 1

2 0 1 2

2 0 1 1

2 0 1 2

2 0 1 1

2 0 1 2

4 9 .2% 1% 2 0 1 2

2 0 1 1

2 0 1 2

4 2 .1%

5 1 .8%

Employee Weights

Obese45%

Overweight40%

Healthy Weight

15%

Under Weight

0%

BMI Healthy weight 18.5 - 24.9 Overweight 25 - 29.9 Obese 30 - 34.9 Very Obese 35+ 17.9% of emp (138 people) are very obese, beating national norm of 12%.

Obese42%

Overweight42%

Healthy Weight

16%

Under Weight

0%

2012 2011

Nutritional Statistics Choosing unrefined, plant-based, low-calorie, low saturated-fat foods can greatly decrease risk of heart disease, diabetes, and many cancers. In the City of San Angelo: •599 (77.6%) people compared to 675 (82.9%) last year are at increased risk with 6+ nutritional risk factors.

•325 (42.1%) people compared to 422 (51.8%) last year are at high risk with 10+ nutritional risk factors.

Employee Perception of Personal Health

89.3% think they are in good to excellent health

(compared to 90.5% last year)

47.6%

42.9%

8.7%0.9%

2011 2012

Very good to excellent Good Fair Poor

49.1%

40.2%

8.3%0.5%

Economic Impact Estimated Excess Health Claims Cost

# of employees

cost per employee

no risks 77 67 $0 1 risk 137 168 $861 2 risks 214 166 $1,764 3 risks 159 164 $2,690 4 risks 105 96 $3,788 5 risks 61 61 $4,821 6 risks 34 29 $5,919 7+ risks 28 22 $6,995

14.5% of employees (112 people) have 5 + risk factors, influencing personal health for the individual, as well as

health care costs for the city. (15% last year)

2011 2012

Examples of Estimated Excess Cost per Risk Factor (5 of 15 risks reported)

2011 2012 Excess Cost • Overweight (BMI >27.5) 515 502 $746,034 • High BP* (140/90+) 309 282 $499,198 • Low HDL (<40mg/dL) 326 300 $297,135 • Smoking* 100 96 $172,006 • Seat Belt Use (<100%) 130 115 $149,438 Overall Estimated Excess Health Claims: Estimated excess cost for 2011 $1,993,176 Estimated excess cost for 2012 $1,862,103 Potential savings from 2011 $ 131,073 (goal of $199,317) * Most expensive risk factor pp for excess health cost

EMPLOYEES

• Improved average wellness score from 67 to 69

• Reduced obesity percentage by 3% (334 lbs lost)

– 281 people lost 2+ lbs – 73 people lost 10–19 lbs – 29 people lost 20+ lbs

• Reduced employees with 5 or more risk factors from 123 to 112

• Reduced risk factors for diabetes, heart disease and osteoporosis

• Improved the nutrition of 249 people

ACCOMPLISHMENTS in 2012

Programs Implemented • Biggest Loser Contest • Diabetes Education Classes • Smoking Cessation Classes • Wednesday Walking Group • Label Reading Class with Dietitian • 30 Day “My Plate” Challenge (food pyramid)

• Fruit and Vegetable Challenge • Pedometer Challenge • Flu Shots

Suggested Programs for 2013 • Wellness Incentive Program – initiate a point system • Biggest Loser Contest for Employees • Programs

– Diabetes Education Classes – Smoking Cessation Class – Wednesday Walking Group

• Group Class Opportunities – Label Reading Class with dietitian – Eat This, Not That – Lifestyle changes to lower cholesterol – The DASH diet (help lower BP)

• Exercise: How to get started

Solutions: Health Management • Utilize the city clinic, primary care providers and

the wellness program to manage health of City of San Angelo employees. – Monitor employees with 5+ risk factors (112 employees)

– Develop clinical protocols/pathways for diseases. Referral to specialist if necessary.

– Encourage employees to get recommended cancer checkups (mammograms, prostate, PAP, colon)

City of San Angelo

Memo DATE: January 8, 2013 TO: Mayor and Council Members FROM: Robert Salas, Director Neighborhood & Family Services SUBJECT: Agenda Item for Feb 5, 2013 Council Meeting CONTACT: Robert Salas 655-0824 CAPTION: Regular

Consideration of approving the City of San Angelo to permit closure of City offices for employee participation in the Neighborhood Revitalization clean-up project in Blackshear neighborhood on Friday, April 26, 2013, excluding offices of essential personnel who directly provide public health and safety services

____________________________________________________________________________________

Summary: Staff is requesting approval to close for one day, Friday, April 26, 2013 to carry out a paint and clean-up neighborhood blitz in the Blackshear neighborhood by city employees which will include painting and minor repairs to approximately 50 selected homes in the Blackshear area and clean-up of alleyways and streets in that same area. The city will partner with Habitat for Humanity to provide supplies through their Brush with Kindness program, and with churches associated with the West Texas Organizing Strategy (WTOS) to supply volunteer groups. History: This is the fifth blitz sponsored by the city. The first was conducted in the Reagan area and the others in neighborhoods targeted for revitalization. The four events yielded over 700 tons of junk and debris, over 600 tires, and the city painted 120 homes. The city will target 50 homes for painting and minor repairs and will conduct cleanup of alleyways and streets. Twenty five of the fifty will be painted by city employees and the other 25 by community volunteers to include the ASU football team and WTOS member church groups. This event will support the city’s neighborhood revitalization strategy. Redevelopment efforts in neighborhoods targeted for revitalization over the past six years has helped increase the property values in those neighborhoods which ultimately benefits the city by making the city more attractive to potential residents and businesses seeking to relocate to the area. Financial Impact: City will not incur additional costs to the budget. Employee pay will not be altered for the event, only the place of duty will change. Related Vision Item: Neighborhood Revitalization. Attachments: None Presentation: By Director of Neighborhood & Family Services Department Publication: None.

City of San Angelo

Memo Date: February 5, 2013


From: Michael Dane, ACM/CFO


Contact: Morgan Trainer, Budget, 325-653-6291

Caption: Regular Agenda

Discussion of revisions to the hotel occupancy tax allocations and any action in connection thereto.

Summary: As discussed during the 2012-2013 budget preparation, changes will be made to hotel occupancy tax allocations this year. Staff is seeking City Council input and direction on how to revise the allocation of hotel occupancy tax dollars.

History: The City of San Angelo levied the Hotel Occupancy Tax for the operation of convention facilities, the promotion of tourism, and the improvement of the arts. Current contracts and ordinances allocate 48% of tax receipts to City of San Angelo Civic Events, 47% to the Convention & Visitors Bureau, and the remaining 5% to the San Angelo Cultural Affairs Council. This schedule of allocations has been in place since __.

The current tax rate is 7% for the City of San Angelo. The state levies an additional 6%. No change is proposed to the tax levy.

Financial Impact: (Budgeted amount; budget amendment required; revenue source)

Related Vision Item

(if applicable):

Financial Vision


Staff recommends . . .

Attachments:

Presentation: Powerpoint

Publication:


Michael Dane, Finance, 1/28/2013

Approved by Legal: N/A

Hotel Occupancy Tax February 5, 2013

Hotel Occupancy Tax Reasons for Discussion • Flexibility and Accountability for City Council • Unprecedented economic growth

Hotel Occupancy Tax Flexibility • Current ordinance allocates all revenue on a

percentage basis • Proposed procedure would contract for specific dollar

amounts

Accountability • Current ordinance does not specify accountability

mechanisms • Proposed procedure would build accountability into

contracts

Hotel Occupancy Tax Unprecedented Economic Growth

Revenue Trend Issues • Significant upward trend • Probably short-lived • Treat allocation of excess revenue as one-time awards • Utilize excess revenue for Council priorities

Hotel Occupancy Tax • Unprecedented Economic Growth Revenue Trend

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

2008 2009 2010 2011 2012

Five Year Trend

Hotel Occupancy Tax • Examine 2012-2013 budget Revenue

• FY12 Actual Revenue $ 2,134,115 • Current Revenue Budget $ 1,575,000 • 1st Quarter Revenues for FY13 $ 653,441

• Possible Revenue based on FY13 Year to date trend * $ 2,600,000

Hotel Occupancy Tax • Examine existing 2012-2013 expense budget

Reminder of Commitments based on percentages • Hard CVB contract $693,250 47% Civic Events 708,000 48% SACAC 73,750 5%

Subtotal 1,475,000 Fort Concho 50,000 TX Bank Sports Complex 50,000 Grand total budget $1,575,000

Hotel Occupancy Tax • Potential changes 2012-2013 expense budget

Proposed Commitments CVB contract $795,000 Civic Events 708,000 SACAC 87,500 Subtotal 1,590,500 Fort Concho 50,000 TX Bank Sports Complex 50,000 Grand total budget 1,690,500 Potential Excess* $909,500

Hotel Occupancy Tax Year End Fund Balance • 9/30/12 Civic Events Fund Bal. $670,144 LESS 90 days (503,477) PLUS CVB Return 180,000 Estimated Total Available for $346,667 One-Time Projects

Hotel Occupancy Tax Need Council Direction to:

• Update HOT ordinance to allow Council more flexibility and accountability with annual allocations

• Propose contracts with CVB & SACAC in accordance with revised methodology

• Amend the budget ordinance updating HOT revenues & expenditures

• Bring a list of eligible projects for one-time funding consideration by Council

Hotel Occupancy Tax February 5, 2013

City of San Angelo





Contact: Ricky Dickson, Water Utilities Director, 657-4209

Caption: Discussion of and possible action related to the transfer of water from the south pool to the north pool for the City’s use of water at Twin Buttes Reservoir

Summary: On April 3, 2012, Council approved acceptance of a bid from Gajeske, Inc. for the rental of a lake water pumping system for Twin Buttes Reservoir. The approval was conditioned on 1) approval of funding for the project, and 2) Council authorizing the notice to proceed. History: When the water level in the South Pool drops below elevation 1925, the remaining water can no longer be utilized and is trapped in dead storage. To recover this water, about 4,600 acre-feet, pumps must be utilized to either pump the water through the equalization channel to the North Pool or pump the water over the dam, into the South Concho River channel. Pumping from the South Pool was performed beginning August 1, 2012 and ending October 20, 2012.

Financial Impact: (Unknown at this time) Other Information/Recommendation: Flow of water from the South Pool through the equalization channel to the North Pool in Twin Buttes has stopped. At the current time, the water level in the North Pool is 5 feet above dead storage which is elevation of 1885. The total content of the Reservoir is at approximately 12,790 feet. It is recommended the notice to proceed be issued to Gajeske for re-delivery of the pumping system prior to August 2013 (as requested by Councilman Alexander). Attachments: Minutes Presentation: None. Publication: None. Reviewed by Service Area Director: Ricky Dickson, Water Utilities Director, January 29,

2013.

Minutes Page 415 April 17, 2012 Vol. 103 Motion, to approve the Consent Agenda, as presented, with the exception of WU-02-12 and Drag Boat Race items, was made by Councilmember Adams and seconded by Councilmember Hirschfeld. Motion carried unanimously.

REGULAR AGENDA: PUBLIC HEARING AND COMMENT

SELECTION OF GAJESKE, INC. FOR RFP WU-02-12 LAKE PUMPING SYSTEM TO TRANSFER WATER FROM THE SOUTH POOL OF TWIN BUTTES RESERVOIR TO THE NORTH POOL AND AUTHORIZATION FOR THE INTERIM CITY MANAGER OR DESIGNEE TO EXECUTE ANY NECESSARY RELATED DOCUMENTS Water Utilities Director Will Wilde presented background information. General discussion was held on the project timeline, aquatic life within the pools, existing pump and natural movement of the water, water storage capacity, project not approved during the budget process; providing vendors experience, including other projects completed; designating the water fund as the funding source, and evaporation of the water. Mr. Wilde informed staff is preparing to begin the project in June depending on the amount of rain received between now and then and in the event of the Stage II Drought Conservation Plan. He noted the vendor is aware the project may or may not occur. Council directed staff to present an accelerated schedule should Council want to proceed sooner. Motion, to approve, as presented, was made by Councilmember Hirschfeld and seconded by Councilmember Alexander. Motion carried unanimously. Mr. Wilde informed staff will present a future budget amendment, and then further action will by City Council to begin the project. A vote was taken on the motion on the floor. AYE: New, Alexander, Silvas, Adams, and Hirschfeld. NAY: Morrison and Farmer. Motion carried 5-2. APPROVAL OF VARIANCES TO THE CITY CODE FOR THE DRAG BOAT RACES ON JUNE 22-24, 2012, AT LAKE NASWORTHY Civic Events Manager Anthony Wilson presented background information. Motion, to approve, as presented, was made by Councilmember Farmer and seconded by Councilmember Adams. Motion carried unanimously. PRESENTATION AND UPDATE ON THE HICKORY AQUIFER WATER SUPPLY PROJECT Water Utilities Director Will Wilde presented background information. A copy of the presentation is part of the Permanent Supplemental Minute record. General discussion was held on the project timeline, designing duplicated project task in order to accelerate the project, and possibly beginning the planning phases earlier. In conclusion, based on the sense of urgency to move forward, City Council directed staff to move forward with completing any duplicated processes that may be conducted with either the reverse osmosis or ion exchange process. Mr. Wilde noted staff is working on such project task, e.g. site layout, and the projected water delivery date is March 2012 for the 30” pipeline. Public comment was made by citizen and SMD1 Candidate Bob Banskter.

RECESS


alicia.ramirez

Highlight

alicia.ramirez

Highlight

alicia.ramirez

Highlight

alicia.ramirez

Highlight

City of San Angelo Office of the City Clerk



From: Alicia Ramirez, City Clerk

Subject: Agenda Item for January 22, 2013 Council Meeting

Contact: Alicia Ramirez, City Clerk, 657-4405

Caption: Regular Item

First public hearing and consideration of introducing an Ordinance ordering the General for May 11, 2013:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS, ORDERING THAT A GENERAL ELECTION BE HELD IN SAID CITY ON THE 11TH DAY OF MAY, 2013, FOR THE PURPOSE OF ELECTING MUNICIPAL OFFICERS; AND ORDERING THAT A SPECIAL ELECTION BE HELD IN SAID CITY ON THE 11TH DAY OF MAY, 2013, FOR THE PURPOSE OF ELECTING MUNICIPAL OFFICERS TO FILL VACANCIES FOR UNEXPIRED TERMS; AUTHORIZING A JOINT ELECTION WITH TOM GREEN COUNTY, GRAPE CREEK INDEPENDENT SCHOOL DISTRICT (ISD), SAN ANGELO ISD, WALL ISD AND VERIBEST ISD; ORDERING PUBLICATION; MAKING PROVISIONS FOR THE CONDUCT OF THE ELECTIONS AND OTHER PROVISIONS INCIDENT AND RELATED TO THE PURPOSE OF THIS ORDINANCE; MAKING TENTATIVE PROVISIONS FOR A RUNOFF ELECTION, IF NECESSARY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE

UNA ORDENANZA DEL CONSEJO DE LA CIUDAD DE SAN ANGELO, TEXAS, CONVOCANDO UNA ELECCIÓN GENERAL PARA LA ELECCIÓN DE OFICIALES MUNICIPALES QUE SE CELEBRARÁ EL 11 DE MAYO DE 2013; Y CONVOCANDO UNA ELECCIÓN SPECIAL QUE SE CELEBRARÁ EL 11 DE MAYO DE 2013 PARA LA ELECCIÓN DE OFICIALES MUNICIPALES PARA OCUPAR UNOS POSICIONES VACANTES POR TÉRMINOS NO COMPLETADO; AUTORIZAR ELECCIÓN CONJUNTA CON TOM GREEN COUNTY, GRAPE CREEK DISTRITO ESCOLAR INDEPENDIENTE (DEI), SAN ANGELO DEI, WALL DEI, AND VERIBEST DEI; ORDENANDO PUBLICACIÓN, HACIENDO PROVISIONES PARA LA CONDUCTA DE DICHAS ELECCIONES Y OTRAS PROVISIONES RELACIONADAS AL MOTIVO DE ESTA ORDENANZA; HACIENDO TENTATIVO PROVISIONES PARA LA CONDUCTA DE SEGUNDA VOTACIÓN, (ELECCIÓN DE DESEMPATE); PREVIENDO POR DIVISIBILIDAD; Y PREVIENDO UNA FECHA DE VIGENCIA

Summary/History: The Ordinance ordering the General and Special is a routine action required by the Election Code 3.005(a) to set the date of the election, possible runoff, and place for early voting. The General and Special Election will be conducted to fill full terms for Mayor, and Single Member Districts 1, 2, 4, and 6.

Financial Impact: The expense of the election is shared on a prorata basis with Tom Green County and local Independent School Districts. The agreement(s) for the election service will be presented for approval at the next regularly scheduled meeting. City-wide election costs are shared accordingly for each entity. Costs for the election have been reduced due to the combining of polling locations. Staff negotiated and executed a joint election services agreement with Tom Green County for this and subsequent elections until 2022. The master agreement outlines that the Elections Administrator will continue to hold elections for the municipality on the May uniform election date, and participating entities agreed to purchase additional equipment and hire additional personnel for the conduct of said elections. The total cost for the 2012 election was $36,000.00 and we have budgeted $40,000.00 for this election. If warranted, a budget amendment will be submitted for additional funds in account 101-0500-411.06-16. Other Information/Recommendation: Staff request consideration by Council to adopt the ordinance calling for the general and special election. Attachments: Ordinance

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS, ORDERING THAT A GENERAL ELECTION BE HELD IN SAID CITY ON THE 11TH DAY OF MAY, 2013, FOR THE PURPOSE OF ELECTING MUNICIPAL OFFICERS; AND ORDERING THAT A SPECIAL ELECTION BE HELD IN SAID CITY ON THE 11TH DAY OF MAY, 2013, FOR THE PURPOSE OF ELECTING MUNICIPAL OFFICERS TO FILL VACANCIES FOR UNEXPIRED TERMS; AUTHORIZING A JOINT ELECTION WITH TOM GREEN COUNTY, GRAPE CREEK INDEPENDENT SCHOOL DISTRICT (ISD), SAN ANGELO ISD, WALL ISD AND VERIBEST ISD; ORDERING PUBLICATION; MAKING PROVISIONS FOR THE CONDUCT OF THE ELECTIONS AND OTHER PROVISIONS INCIDENT AND RELATED TO THE PURPOSE OF THIS ORDINANCE; MAKING TENTATIVE PROVISIONS FOR A RUNOFF ELECTION, IF NECESSARY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the City Council of the City of San Angelo, Texas (hereinafter referred to as the “City”), pursuant to provisions of the Texas State Constitution, Texas Election Code and City Charter for the City of San Angelo does determine to call a general election for the purpose of electing municipal officers for the following positions: one City Councilmember from Single Member District 2; one City Councilmember from Single Member District 4; one City Councilmember from Single Member District 6; and Mayor; by the qualified voters of the City of San Angelo Single Member Districts Number 2, Number 4, Number 6, and Mayor at large, respectively; and WHEREAS, pursuant to the City of San Angelo, Charter, Section 13, Automatic Resignation, the City does determine to call a special election for the purpose of electing a municipal officer for the following position: one City Councilmember from Single Member District 1 to fill vacancy for the unexpired term of Single Member District 1; by the qualified voters of the City of San Angelo Single Member District Number 1; and WHEREAS, should any candidate for an office in the general or special municipal election fail to receive a majority of all the votes cast for such office, then in that event it shall be the duty of the City Council to order a runoff election for each position to which no one was elected as required by Section 45 of the City Charter; and WHEREAS, the City entered into a Master Interlocal Agreement with Tom Green County and Tom Green County Election Administration, et. al., which makes provision for Tom Green County to provide services in the conduct of joint elections on uniform election days in May, having an effective date of December 6, 2011, and automatically renewing annually through December 31, 2022; and

WHEREAS, the election on May 11, 2013, will be held jointly with Tom Green County and the San Angelo, Grape Creek, Wall, and Veribest Independent School Districts pursuant to interlocal agreements entered into with Tom Green County and each of those independent school districts as authorized under Section 271.002 of the Texas Election Code and by the City Council; and

WHEREAS, the meetings at which this Ordinance is considered are open to the public as required by law, and public notice of the time, place, and purpose of said meetings was given as required by Title 5, Chapter 551, Texas Government Code.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS THAT: Section 1. All of the above premises are found to be true and correct and are incorporated into the body of this Ordinance as if copied in their entirety. Section 2. The City Council orders a general election of officers for the City of San Angelo, Texas, to be held on the second Saturday of May, 2013, the same being the 11th day of May, 2013, which is not less than seventy (70) days from the date of the adoption of this Ordinance (EC 3.005), between the hours of 7:00 A.M. and 7:00 P.M., for the purpose of electing the following municipal officers: one City Councilmember from Single Member District 2; one City Councilmember from Single Member District 4; one City Councilmember from Single Member District 6; and Mayor. Section 3. The City Council orders a special election of officers for the City of San Angelo, to be held on the second Saturday of May, 2013, the same being the 11th day of May, 2013, which is not less than seventy (70) days from the date of the adoption of this Ordinance (EC 3.005), between the hours of 7:00 A.M. and 7:00 P.M., for the purpose of electing the following municipal officer: one City Councilmember from Single Member District 1, to fill vacancy for the unexpired term of Single Member District 1, in compliance with Section 13 of the City Charter.

Section 4. The general and special elections ordered to be held on Saturday, May 11, 2013, shall be held jointly with Tom Green County and San Angelo, Grape Creek, Wall, and Veribest Independent School Districts pursuant to interlocal agreements entered into with each of those districts. (EC 271.002). Section 5. In the event that in the general election or special election herein ordered for any office, no candidate receives a majority of all the votes cast for such office, and the City Council calls for a run-off election for each such position, there shall be held a run-off election pursuant to Section 45 of the City of San Angelo City Charter, to be held on Saturday, June 15, 2013, between the hours of 7:00 A.M. and 7:00 P.M., which shall not be earlier than twenty (20) days before, or forty-five (45) days after, the date of completion of the final canvass of the main election. (EC 2.025) Section 6. Voting at and on said election shall be by use of digital scan ballots, and the official ballots for said election shall conform to the Texas Election Code, as amended, so as to permit the electors to vote for the candidate of their choice, with the official ballot to contain such other provisions, markings and language as required by law.

Section 7. Early voting by personal appearance shall be conducted each weekday, April 29, 2013 through May 3, 2013, from 8:00 A.M. - 5:00 P.M., and May 6, 2013 through May 7, 2013, from 7:00 A.M. – 7:00 P.M. The City of San Angelo will utilize the early voting branch locations, shown on Exhibit “A”, adopted as part of this ordinance, and designated by Tom Green County as outlined in the Election Code Section 42.002 entitled “Required Use of County Precincts”.

Application for ballot by mail shall be mailed to:

City Clerk, City of San Angelo c/o Vona McKerley, Tom Green County Elections Administrator Judge Edd B. Keyes Building 113 W. Beauregard Ave. San Angelo, Texas 76903

Applications for ballot by mail must be received no later than the close of business on Friday, May 3, 2013. Section 8. Said elections shall be conducted and the results canvassed and announced as prescribed by the General Election and Special Election Laws of the State of Texas, as amended, and only duly qualified electors shall be qualified to vote. Section 9. The City Clerk is directed and required to publish notice of said elections as required by law.

Section 10. The terms and provisions of this Ordinance shall be deemed to be severable in that if any portion of this Ordinance shall be declared to be invalid, the same shall not affect the validity of the other provisions of this Ordinance.

Section 11. This Ordinance shall be effective from and after the date of adoption. INTRODUCED on the 5th day of February, 2013 and finally PASSED, APPROVED and ADOPTED on the 19th day of February, 2013. THE CITY OF SAN ANGELO ATTEST: Alvin New, Mayor Alicia Ramirez, City Clerk Approved as to Content: Approved as to Form: ____________________________ ____________________________ Alicia Ramirez, City Clerk Lysia H. Bowling, City Attorney

Exhibit “A”

POLLING PLACES FOR MAY 11, 2013 GENERAL ELECTION AND SUBSEQUENT UNIFORM ELECTION DATES

AND RELATED EARLY VOTING DATES

EARLY VOTING BRANCH LOCATIONS OPEN FROM APRIL 29, 2013 TO MAY 3, 2013 FROM 8:00 A.M. TO 5:00 P.M. & MAY 6, 2013 TO MAY 7, 2013 FROM 7:00 A.M. TO 7:00 P.M.

Main Tom Green County Election Office 113 W. Beauregard, 2nd Floor EV1 River Place Senior Apartments 501 S. Irene EV2 Victory Christian Center 1620 Sunset Dr. EV3 Assembly of God Church 1442 Edmund Blvd. EV4 Plaza del Sol Apartments 4359 Oak Grove Blvd

ELECTION DAY POLLING LOCATIONS OPEN FROM 7:00 A.M. TO 7:00 P.M.: 1. Precincts 106, 107, 114, 124, 137, 144, 146, will vote at either one of the following locations on

Election Day:

Precincts Location Address

144 Belmore Baptist Church 1214 S. Bell St.

146 Baptist Memorial Hospital 902 North Main

2. Precincts 215, 225, 228, 230, and 241 will vote at either one of the following locations on Election Day:


230 Southgate Church of Christ 528 Country Club Rd.

241 Sierra Vista United Methodist Church 4522 College Hills Boulevard

3. Precincts 304, 305, 306, 308, 319, 327, 348, and 351 will vote at either one of the following locations on Election Day:


304 Lakeview Bible Church 4825 Grape Creek Rd

319 Heights Southern Baptist Church 4512 Sherwood Way

4. Precincts 401, 402, 420, 421, 424, 434, 435, and 436 will vote at either one of the following locations on Election Day:


421 Plaza Del Sol Apartments 4359 Oak Grove Blvd.

436 MHMR 1501 W. Beauregard Ave.

SECTION 13. AUTOMATIC RESIGNATION: Where any Mayor and/or Council member shall file for election for any other city elective office while still having a minimum of one year left in his or her term, said Mayor and/or City Council member shall be deemed to have resigned effective at such time as other elective officials shall have been elected and qualified for office at the next regular City Election. This vacancy shall be filled by an election at the next regular election if there is sufficient time as required by law to call said election. If not, the vacancy shall be filled at the run-off election, if there is one held, or at a special election.

SECTION 14. VACANCIES: Where a vacancy in any elective office shall occur, except a vacancy created as a result of conditions contained in Section 13, the vacant office shall be filled by a unanimous vote of the remaining Mayor and/or City Council members for the unexpired term. In the event that a unanimous vote cannot be obtained within 30 days from the date of the vacancy, the vacant office shall be filled by a special election for the remainder of the unexpired term in the same manner as provided in this charter for the regular election of such offices. Such election shall be held on a Saturday within 90 days following the creation of the vacancy; provided however, that where a vacancy occurs within 90 days of the normal expiration date of the office, no special election to fill the vacancy shall be called unless more than two vacancies occur. (Amended 4/29/72)

http://z2codes.franklinlegal.net/franklin/DocViewer.jsp?docid=2&z2collection=sanangelo#JD_Charter 13

February 5, 2013 Agenda Packet

Documents

martin emergency group

delivered versus payment

dove creek vfd

permanent supplement record

hawkinsbattery angelobolt billwilliamstire

daily treasury functions

qualified voters reside

delivery versus payment