CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER 2100 RIDGE AVENUE, EVANSTON 60201 COUNCIL CHAMBERS Monday, May 21, 2012 7:00 p.m. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fiske (II) Mayor Public Announcements and Proclamations Public Works Week – May 20-26, 2012 Recognition for Employees with 25 years or More of Service (III) City Manager Presentations and Announcements Presentation by Constellation Energy Regarding Electricity Aggregation Implementation (IV) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (V) Special Orders of Business (VI) Adjournment 1 of 84
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CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE, EVANSTON 60201 COUNCIL CHAMBERS Monday, May 21, 2012
7:00 p.m.
ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fiske (II) Mayor Public Announcements and Proclamations
Public Works Week – May 20-26, 2012 Recognition for Employees with 25 years or More of Service
(III) City Manager Presentations and Announcements Presentation by Constellation Energy Regarding Electricity Aggregation Implementation
(IV) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(V) Special Orders of Business (VI) Adjournment
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City Council Agenda May 21, 2012 Page 2 of 3
5/18/2012 2:27 PM
SPECIAL ORDERS OF BUSINESS
(SP1) City Council Goal “Visual and Performing Arts”
Staff recommends the City Council receive an oral status report on the implementation of the City Council’s goal “Visual and Performing Arts.” For Discussion
(SP2) City Council Goal “Efficiency and Effectiveness of Services”
Staff recommends City Council review proposed Citywide Performance Measures and receive report on City Council Goal “Efficiency and Effectiveness of Services.” For Discussion
(SP3) Update Regarding FY2012 City Council Goals
Staff recommends the City Council receive an oral status report on the implementation of the City Council’s FY 2012 goals. For Discussion
(SP4) First Quarter Financial Report for FY2012
Staff recommends that City Council accept and place the First Quarter Financial Report for FY 2012 on file. For Action
(SP5) FY 2011 Capital Improvement Plan Year End Report
Staff recommends the City Council accept and place the Fiscal Year 2011 Capital Improvement Plan Year-End Report on file. For Action
(SP6) Resolution 44-R-12 Amending the FY2012 City of Evanston Budget
Staff recommends approval of Resolution 44-R-12 – Authorization to amend the FY 2012 Budget. The proposed amendment would increase the FY 2012 Budget Appropriation by $7,393,000, from $250,096,993 to $257,489,993. For Action
(SP7) Resolution 45-R-12 Approving the Amended FY 2012 Capital Improvement
Program Staff recommends approval of Resolution 45-R-12 amending the FY 2012 Capital Improvement Program (CIP). The proposed resolution would increase the FY 2012 CIP by $3,243,000 from $36,783,358 to $40,026,358. For Action
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City Council Agenda May 21, 2012 Page 3 of 3
5/18/2012 2:27 PM
MEETINGS SCHEDULED THROUGH MAY 2012
Upcoming Aldermanic Committee Meetings
Wednesday, May 23 6:00 PM Transportation/Parking Wednesday, May 23 7:00 PM Economic Development Thursday, May 24 5:30 PM Emergency Telephone Board Tuesday, May 29 5:45 PM A&PW, Township and City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.
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For City Council meeting of May 21, 2012 Item SP1 Council Goal: “Visual and Performing Arts” For Discussion
To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: City Council Goal – “Visual and Performing Arts” Date: May 18, 2012 Recommended Action: Staff recommends the City Council receive an oral status report on the implementation of the City Council’s goal “Visual and Performing Arts.” Summary: Staff will make a presentation on efforts going on community-wide in the area of visual and performing arts. Staff will also discuss a proposed plan to develop a citywide arts plan.
Memorandum
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For City Council meeting of May 21, 2012 Item SP2 Council Goal: “Efficiency and Effectiveness of Services” For Discussion
To: Honorable Mayor and Members of the City Council From: Godwin Chen, ICMA Fellow Subject: City Council Goal “Efficiency and Effectiveness of Services” Date: May 18, 2012 Recommended Action: Staff recommends City Council review proposed Citywide Performance Measures and receive report on City Council Goal “Efficiency and Effectiveness of Services.” Summary: In pursuing the City Council’s goal of improving the “Efficiency and Effectiveness of Services,” staff has compiled the attached list of Citywide Performance Measures (CPM). As part of this process, Departments were asked to identify performance measures for benchmarking City operations and service provision to the public. These performance measures aim to capture all major operational activities of the organization and yield meaningful and actionable information which can be utilized by the City Council, managerial staff, residents and other community stakeholders. Where possible, the Citywide Performance Measures were created utilizing the guidance of standardized measures established by the International City / County Managers Association (ICMA). However, the City of Evanston also provides services which are relatively unique in comparison with other communities. To address this issue, the performance measures developed by the Health and Utilities Departments utilized industry standards and federal and state reporting requirements. A staff team reviewed the proposed performance measures submitted by each Department and compiled the CPM list, which has been provided as an attachment to this report. As mentioned above, the overarching goal of the CPM process is to improve the “Efficiency and Effectiveness of Services” by consolidating all major Citywide performance measures into a single report. The implementation of the CPM Report will provide the City Council and public with a simplified tool for quickly and easily assessing the effectiveness of City service provision. With City Council approval, the CPM will be collected and compiled on a semi-annual basis, and reports will be provided during the mid-year and year-end City Council meetings. In addition, the CPM Report will be published on the City website to address the City’s ongoing transparency efforts.
Memorandum
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Page 2 of 2
Attachments Citywide Performance Measures (CPM)
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CITY OF EVANSTON FY 2012 COMPREHENSIVE PERFORMANCE MEASURES
# Department Objective Performance Measure Calculation Guidance
1 City Manager's Office Sustainability - Reduce Energy Usage Total energy savings Citywide during a specific period of time calculated in terms of kWh and Therms.
2 City Manager's Office Sustainability Annual grant funding secured.Total value of grants and support received for sustainability projects calculated in terms of annual dollar value.
3 City Manager's Office Citizen Engagement Percentage of 311 requests completed within established service level agreement.
4 City Manager's Office Citizen Engagement Number of administrative services assumed by 311.
5 City Manager's Office Citizen Engagement Change in number of subscribers to City communication channels annually.
6 City Manager's Office Intergovernmental Affairs Federal, State and Regional dollars given/savings to City of Evanston projects in a given year (grants included).
7 City Manager's Office Event and Activities Number of citizen engagement events and/or activities.
8 Law Ordinance Prosecution Ordinance cases prosecuted during a specified period of time (animal, aggressive panhandling, curfew, disorderly conduct).
9 Law Traffic Prosecution Traffic prosecution cases during a specific period of time.
10 Law Ordinances and resolutions Ordinances and resolutions written and/or reviewed during a specific period of time.
11 Law Loss minimization/Risk Management Cases tried to verdict.Result of same, won at summary judgment or dismissal stage, or litigation that resulted in no adverse impact to the City.
12 Law Administrative adjudication Number of administrative adjudication cases tried per year (including appeals).
13 Administrative Services Purchasing Calendar days from requisition to purchase order (formal and informal bids).
Average number of days from requisition to purchase order during a specific period of time.
14 Administrative Services Human Resources Calendar days from requisition to hire/recruitment for internal and external hires.
Average number of days from requisition to hire/recruitment during a specific period of time.
15 Administrative Services Telephone System and Network Problem Resolution/Repair
Percentage of telephone system and network problems corrected within 48 hours during a specific period of time.
16 Administrative Services Finance / Accounting Total number of financial reporting documents published and/or certified during a specific period of time.
17 Administrative Services Parking Number of parking tickets issued and parking-related revenue generated during a specific period of time.
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CITY OF EVANSTON FY 2012 COMPREHENSIVE PERFORMANCE MEASURES
# Department Objective Performance Measure Calculation Guidance
18 Community & Economic Dev. Property Maintenance Compliance Total inspections performed per 1,000 population.
Total Property Maintenance Compliance Inspections per 1,000 of City population (Evanston population = 74,486 per 2010 Census)
19 Community & Economic Dev. Plan Reviews Average number of days to review Single Family & Accessory Structures and Commercial & Accessory Structures.
20 Community & Economic Dev. New Businesses No. of announced economic development projects with no. of new jobs and expected private investment.
This measure requires three numbers: No. of announced projects per year, No. of jobs projected with each announcement and it private investment (capital).
21 Community & Economic Dev. Affordable Housing Production/Rehab Number of housing units (owner and rental) improved per $100,000 of grant funding.
22 Community & Economic Dev. Zoning Reviews Average number of days to review Zoning Analysis Application.
23 Police Crime Rates Benchmark of crime level against that of other communities.
24 Police Calls for Service Number of police calls per 1,000 residential population compared with the percentage of dispatched police calls.
25 Police Peacekeeping and Domestic Quarrels Number of domestic quarrels, referrals to Victim Services and follow-on services provided.
26 Police Crimes Solved Percentage of UCR (Uniform Crime Reports) Part I Crimes Cleared.
Part I Crimes as defined by FBI's Uniform Crime Reports
27 Police Response Time Response time in minutes to Top Priority Calls. Locally defined "Top Priority Calls."
28 Police Seizure Data Benchmark of quantity of illicit drugs and firearms seized against that of other communities.
29 Police FTE to Population Sworn and civilian FTE's per 1,000.
30 Fire Response Time
Percentage of emergency fire calls with a response time of five minutes and under from dispatch to arrival on scene, compared with square miles served per fire Suppression Station, and compared with population density.
This measure requires four numbers: "Percent of calls with response time of five minutes or less," "Total square miles of the City," "Number of fire stations" and "Population served"
31 Fire Fire Incidents Fire Incidents confined to room of origin.
32 Fire Injuries Number of on the Job (OJI) related injuries per 100 membersthat resulted in time lost from duty in a 1 year period.
33 Fire Vehicle Accidents Job related vehicle crashes, deemed preventable, per 100 members in a 1 year period.
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CITY OF EVANSTON FY 2012 COMPREHENSIVE PERFORMANCE MEASURES
# Department Objective Performance Measure Calculation Guidance
34 Fire FTE to Population Sworn and civilian FTE's per 1,000 population.35 Fire EMS Response Time Emergency responses (in seconds). CAD Dispatch Time to Arrival on Scene
36 Fire Turnout Time for emergency and non-emergency alarms. Time from Dispatch to the time of Enroute to Scene.
37 Health Communicable Disease Epidemiological Investigations Number of investigations and complaints.
This measure requires total number of investigations, total number of lab reports, and total number of investigations initiated following lab reports
38 Health Educational Outreach Number of individuals reached by educational activities per 1,000 population.
39 Health Health Inspections Number of restaurant, temporary food and farmer's market inspections (cont'd in comment).
40 Health Dental Care Number of visits to dental clinic for preventative and restorative care.
41 Health Vital Records Number of birth and death certificates issued.42 Public Works Waste Diversion Total waste diversion rate.43 Public Works Road Rehabilitation Road Rehabilitation Expenditures per paved lane mile.
44 Public Works Timely Capital Improvements Percentage of capital improvement projects on time and under budget.
45 Public Works Resident Satisfaction Survey of residents impacted by all Public Works projects.
46 Public Works Time to complete maintenance and minor repairs
Percent of minor vehicle repairs completed within 2 days and percent of preventative maintenance completed within 30 days of due date.
47 Public Works Cost of maintenance and minor repairs Average maintenance and repair cost per vehicle.
48 Public Works Snow Removal Snow and ice control expenditures per capita compared with inches of snowfall.
This measure requires two numbers: "Snow and ice control expenditures per capita" and "inches of snowfall"
49 Public Works Timely waste and recycling collection Percent of residential and commercial waste and recycling picked up on schedule.
50 Public Works Residential Street Sweeping Street-sweeping expenditures per linear mile swept.
51 Parks, Rec. and Comm. Serv. Youth Employment Percentage of applicants for youth employment and vocational training opportunities who received such opportunities.
This measure requires two numbers: Percentage of applicants for youth employment and vocational training
52 Parks, Rec. and Comm. Serv. Facilities Management Total number and response time of completing in-house work orders.
53 Parks, Rec. and Comm. Serv. Forestry Response Total number and response time of completing Forestry Division requests.
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CITY OF EVANSTON FY 2012 COMPREHENSIVE PERFORMANCE MEASURES
# Department Objective Performance Measure Calculation Guidance
54 Parks, Rec. and Comm. Serv. Recreation User Activity Evaluate total program participation and recreation services by age and Ward.
55 Parks, Rec. and Comm. Serv. Youth Engagement Evaluate employee and employer satisfaction with youth employment programs.
56 Parks, Rec. and Comm. Serv. Park Attendance Attendance at PR&CS special events and park permits57 Parks, Rec. and Comm. Serv. Park User Experience User survey of facility conditions, safety and cleanliness.
58 Library Customer Satisfaction Percentage of citizens who rated library service as satisfactory.
59 Library Customer Service Percentage of library users who rated the helpfulness and the general attitude of library staff as satisfactory.
60 Library Collection Percentage of library users who rated the availability of library materials as satisfactory.
61 Library Circulation Number of items circulated per resident.
62 Library Purchasing Costs Number of dollars spent for materials acquisition per resident.
63 Utilities Reliable Distribution Number of customers experiencing disruption.
64 Utilities Water Complaints Number of customer complaints for water's technical quality.
65 Utilities Sewer Complaints Number of customer complaints for sewers' technical quality (seepage, backups, overflows, etc.).
66 Utilities Employee Health and Safety Benchmark days lost from work due to illness or injury again.
67 Utilities Regulatory Compliance Number of EPA regulatory violations.68 Utilities Water Main Failure Rate Number of known breaks/leaks per mile of water main.69 Utilities Water Sales Millions of gallons of water sold to outside communities.
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For City Council meeting of May 21, 2012 Item SP3 Presentation: FY2012 City Council Goals For Discussion
To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: Update – FY 2012 City Council Goals Date: May 18, 2012 Recommended Action: Staff recommends the City Council receive an oral status report on the implementation of the City Council’s FY 2012 goals. Summary: This evening’s City Council meeting will discuss in detail the City Council’s goals pertaining to the arts and efficiency and effectiveness of services. Staff will provide an update on the status of the other City Council goals.
Memorandum
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7For the City Council Meeting of September 20, 2010 2nd Quarter Financial Report
For City Council meeting of May 21, 2012 Item SP4 First Quarter Financial Report for Fiscal Year 2012 For Acceptance and Placement on File
To: Honorable Mayor and Members of the City Council From: Marty Lyons, Assistant City Manager/Chief Financial Officer Louis Gergits, Finance Division Manager CC: Wally Bobkiewicz, City Manager Subject: First Quarter Financial Report for Fiscal Year 2012 Date: May 15, 2012 Recommended Action: Staff recommends that City Council accept and place the First Quarter Financial Report for FY 2012 on file. Summary: The City ended the first quarter of the 2012 fiscal year in stable financial condition. The City’s financial performance is the result of revenues remaining relatively consistent with budget targets and expenditures being held below budgeted levels. March represents the third month of the City of Evanston’s 2012 fiscal year. As a result, it is too early to draw any meaningful conclusions or projections relative to the City’s financial performance in FY12. In addition, the City shifted to a calendar fiscal year in FY 2012. As a result, the First Quarter Financial Report for 2012 will not necessarily be comparable to first quarter reports from prior years. Staff will continue to monitor City revenues and expenditures/expenses throughout FY12 and will provide regular updates to the City Council. Attached are summaries of the City’s funds for the first quarter of FY 2012. In reviewing these reports, please note the following:
• A majority of the revenues are recorded at the time they are actually received (permits, property taxes, fees, etc.), however, some revenues are recorded at the time of notification of the revenue being earned by the City (sales, income, telecommunications taxes, etc).
• State revenue sources are delayed by one to three months based on the revenue
Memorandum
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source in question.
• While some revenues are received on a monthly basis, other revenues are received less uniformly throughout the year. An example is property taxes, which are billed bi-annually and then distributed by the County as payments are received. This disbursal method contrasts with other revenue sources such as sales taxes, which are collected by the State and distributed on a monthly basis.
• Operating expenses, including payroll, are reported at the time they are incurred during the year. At year-end, the City often receives invoices after the close of the year, for services used or items purchased during the year. These expenses are recorded into the previous year for which they were incurred.
• Operating expenses are incurred on a uniform basis for items such as payroll, utilities, fuel, etc., and on an as needed basis for supplies, equipment and specific outsourced services.
General Fund Revenues: General Fund revenues through the March 31, 2012 were $22,880,530 or 27.7% of budget, or slightly above the 25% budget target. The first quarter performance of major General Fund revenue sources is summarized below:
• Through March 31, 2012 property tax revenue was $6,560,873 or 53.4% of budget.
• State income tax was recorded in the amount of $1,508,416 through March 31, 2012, achieving 25.8% of the budget target for this revenue item. State income tax is typically received in arrears by one or two months.
• Regular sales tax revenue in FY 2012 was $2,057,930 or 22.4% of budget. Home rule sales tax revenue in FY 2012 was $1,308,485 or 21.8% of budget.
• Real estate transfer tax through March 31, 2012 totaled $404,201 achieving 23.4% of the budget target for this item. This includes large property sales.
• Through March 31, 2012, licenses, permits, and fees were approximately 23.1% of budget. Permit revenue was $623,344 or 16.9% of budget. In comparison, license revenue is $742,908 or 20.4% of target budget.
General Fund Expenditures:
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Through March 31, 2012, General Fund expenditures were $18,283,456 or 22.1% of budget for FY 2012. It is important to note, for the General Fund, many expenditures / disbursements are not made evenly throughout the year. For example:
• Seasonal employee wages in Parks, Recreation and Community Services are typically charged during the summer months.
• Police Department assigns additional patrol details during the summer months. • While the previous winter was relatively mild, certain overtime wages in Public
Works for services such as snow/ice removal may occur during the months of November and December.
Due to the uneven disbursements of many General Fund expenditures, it will be difficult to project FY 2012 expenditure totals until additional monthly financial data is available. Staff will continue to monitor expenditures throughout the year and will provide regular reports to the City Council and public.
Enterprise Funds: Revenues and expenses for the Parking, Water, Sewer and Solid Waste Funds were all below the 25% budget target. Similar to the General Fund, many enterprise fund revenues and expenses / disbursements do not occur evenly throughout the fiscal year. In addition, Water and Sewer Fund revenues are typically lowest during the winter months. As a result, it is difficult to project whether the enterprise funds will perform close to budgeted levels at this time. Staff will continue to monitor and report on the performance of City enterprise fund revenues and expenditures throughout FY 2012. Legislative History: N/A Attachments March 31, 2012 Monthly Financial Report
Adopted Actual Adopted ActualTax - Property 16,516,200$ 16,009,204$ 12,296,386$ 6,560,873$Tax - State Use 677,877 852,743 1,091,215 243,000Tax - Sales Tax - Basic 7,300,000 7,403,517 9,209,455 2,057,930Tax - Sales Tax - Home Rule 4,552,968 4,749,481 5,997,020 1,308,485Tax - Auto Rental 29,155 34,004 36,445 9,761Tax - Athletic Contest 550,000 154,227 700,000 -Tax - State Income 4,635,565 4,855,460 5,853,839 1,508,416Tax - Fire Insurance 90,000 - - -Tax - Electric Utility 2,196,333 2,338,827 3,069,806 760,296Tax - Natural Gas Utility 1,385,130 848,770 1,583,000 351,137Tax - Natural Gas Use - Home Rule 709,044 528,650 869,000 244,134Tax - Cigarette 295,284 304,827 485,000 90,000Tax - Evanston Motor Fuel 550,378 481,751 761,587 154,682Tax - Liquor 1,623,754 1,804,356 2,070,063 574,164Tax - Parking 1,800,000 1,942,347 2,160,000 577,208Tax - Personal Property Replacement 441,166 372,894 626,300 145,088Tax - Real Estate Transfer 1,500,000 1,989,587 1,725,000 404,201Tax - Telecommunications 2,691,834 2,628,397 3,150,200 795,000License Fees - Vehicles 1,799,820 2,056,523 2,598,341 530,311License Fees - Other 814,720 901,090 1,045,382 212,597Permit Fees - Building 2,500,000 1,836,284 2,500,000 269,403Permit Fees - Other 1,086,400 1,142,758 1,184,788 353,941Other Fees 1,092,617 847,241 1,324,350 631,255Fines and Forfeiture Revenue 3,806,864 3,230,763 4,721,639 880,283Charges for Services Revenue 6,048,402 6,444,195 7,853,023 1,770,977Intergovernmental Revenue 802,239 891,639 669,897 163,935Other Revenue 1,575,183 1,966,283 1,216,983 362,762Interfund Transfers In (Other Funds) 6,790,549 6,557,462 7,890,068 1,919,389Interest Income 12,000 2,072 12,000 1,302
Total Revenue 73,873,482 73,175,352 82,700,787 22,880,530
Legislative 523,131 514,586 616,033 140,473City Administration 1,675,952 1,329,524 1,856,258 330,801Law Department 828,120 816,863 999,107 218,092Administrative Services Department 8,206,488 6,684,499 8,643,197 1,914,149Community and Economic Development 2,824,205 2,677,868 3,148,339 706,099Police Department 20,263,642 20,631,944 24,752,938 5,811,436Fire & Life Safety Services Department 11,192,783 11,120,092 13,314,621 3,144,785Health Department 2,135,313 1,989,997 2,413,969 519,304Public Works Department 6,862,268 6,576,242 9,559,460 2,205,774Library (Note 1) 3,708,359 3,650,508 - -Parks, Recreation & Community Services 15,653,221 15,407,209 17,392,621 3,292,543
Total Expenditures 73,873,482 71,399,332 82,696,543 18,283,456
Net Surplus (Deficit) -$ 1,776,020$ 4,244$ 4,597,074$
Beginning Unrestricted Fund Balance (Note 2) 20,008,876 15,284,896Change in Property Tax Receivables for Change in Fiscal Year (Note 3) (6,500,000)
Ending Unreserved/Undesignated Fund Balance 15,284,896$ 19,881,970$
Note 1: The Library is budgeted as a separate fund in FY 2012.Note 2: Unrestricted fund balance includes amounts designated for compensated absences and IMRF.
City of EvanstonGeneral Fund
As of March 31, 2012
Note 3: March and April 2011 property tax payments are credited to the prior year as a result of the conversion to a calendar fiscal year. 16 of 84
Beginning Unreserved Fund Balance - - Ending Unreserved Fund Balance -$ -$
City of EvanstonHomelessness Prevention & Rapid Re-Housing Program
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Budget YTDBudget Actual Adopted Actual
Grant Proceeds 6,887,345$ 4,688,070$ 5,699,363$ 1,008,233$Program Income 1,500,000 - 1,750,000 -
Total Revenue 8,387,345 4,688,070 7,449,363 1,008,233
Development Activities 7,985,000 4,364,094 6,771,363 926,503Administration 124,345 164,902 338,749 53,513Transfer to Debt Service - - 3,616 904Transfer to Insurance - - 15,635 4,179Transfer to General Fund 278,000 156,813 320,000 30,825
Total Expenditures 8,387,345 4,685,809 7,449,363 1,015,924
Net Surplus (Deficit) -$ 2,261$ -$ (7,691)$
Beginning Unreserved Fund Balance - 2,261 Ending Unreserved Fund Balance 2,261$ (5,430)$
City of EvanstonNeighborhood Stabilization Fund
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
State Allotment 1,900,000$ 1,876,906$ 1,900,000$ 464,191$Investment Earnings 2,000 615 2,000 210 Miscellaneous Income - - - -
Total Revenue 1,902,000 1,877,521 1,902,000 464,401
Sheridan Rd./ Isabella St. Project(JT with Wilmette) - - - Street Resurfacing (2009) - - - Street Resurfacing (2010) - - - Street Resurfacing (2011) 1,200,000 980,941 1,400,000 726 Transfer to General Fund - Staff Engineering 110,606 110,606 132,727 33,182 Transfer to General Fund - Street Maintenance 586,886 586,886 704,263 176,066
Total Expenditures 1,897,492 1,678,433 2,236,990 209,974
Net Surplus (Deficit) 4,508$ 199,088$ (334,990)$ 254,428$
Beginning Unreserved Fund Balance 682,090 881,178 Ending Unreserved Fund Balance 881,178$ 1,135,606$
City of EvanstonMotor Fuel Fund
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
Operating Expense 778,737 688,503 847,415 139,230 Transfer to General Fund 125,868 125,868 125,950 31,487 Transfer to Insurance Fund 95,095 23,717 Transfer to Debt Service Fund 10,385 2,596 Capital Replacement 229,353 121,649 188,000 -
Total Expenditures 1,133,958 936,020 1,266,845 197,030
Net Surplus (Deficit) (268,208)$ (84,864)$ (232,285)$ 53,822$
Beginning Unreserved Fund Balance 1,394,832 1,309,968 Ending Unreserved Fund Balance 1,309,968$ 1,363,790$
City of EvanstonE911 Fund
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
Total Revenues 1,658,000 1,415,423 1,956,500 256,588
Economic Development Activities 1,640,247 1,479,759 1,802,825 247,066 Capital Projects - - 50,000 - Tax Rebate Agreement - - - - Transfer to Debt Service - - 12,752 3,188 Transfer to Insurance - - 75,334 18,833 Transfers to General Fund 377,256 377,256 452,707 113,177
Total Expenditures 2,017,503 1,857,015 2,393,618 382,264
Net Surplus (Deficit) (359,503)$ (441,592)$ (437,118)$ (125,676)$
Beginning Unreserved Fund Balance 2,423,201 1,981,609 Ending Unreserved Fund Balance 1,981,609$ 1,855,933$
City of EvanstonEconomic Development Fund
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
Taxes 20,000$ 20,000$ 20,000$ -$ Transfers From Other Funds - - - - Interest Income - - - -
Total Revenues 20,000 20,000 20,000 -
Program Expenses 50,000 - 50,000 - Transfers to Other Funds - - - -
Total Expenditures 50,000 - 50,000 -
Net Surplus (Deficit) (30,000)$ 20,000$ (30,000)$ -$
Beginning Unreserved Fund Balance 89,915 109,915 Ending Unreserved Fund Balance 109,915$ 109,915$
City of EvanstonNeighborhood Improvement Fund
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
Intergovernmental /Entitlement 560,000$ 57,860$ 500,000$ 139,978$ Program Income 10,000 22,820 10,000 6,846Total Revenues 570,000 80,680 510,000 146,824
Home Administration/Planning 56,000 4,789 - - CHDO Operating 28,000 - - - Development Activities 429,600 40,422 604,000 43,953Transfers to General Fund 56,400 40,650 59,958 12,195Total Expenditures 570,000 85,861 663,958 56,148
Net Surplus (Deficit) -$ (5,181)$ (153,958)$ 90,676$
Beginning Unreserved Fund Balance 2,636,531 2,631,350 Ending Unreserved Fund Balance 2,631,350$ 2,722,026$
City of EvanstonHome Fund
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
Housing - Land 41,650 - - - Housing - Buildings - - - - Down Payment Assistance 166,600 27,165 166,600 6,250 Transfers to General Fund 19,992 19,992 23,990 5,998 Miscellaneous 39,984 - 40,000 -
Total Expenditures 268,226 47,157 230,590 12,248
Net Surplus (Deficit) (238,896)$ (27,491)$ (105,465)$ (10,027)$
Beginning Unreserved Fund Balance 2,299,153 2,271,662 Ending Unreserved Fund Balance 2,271,662$ 2,261,635$
City of EvanstonAffordable Housing Fund
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
Net Property Tax Increment 4,800,000$ 5,168,428$ 5,073,000$ 2,697,573$ Interest Income 25,000 6,709 25,000 3,525
Total Revenue 4,825,000 5,175,137 5,098,000 2,701,098
Series 1997 Principal(refunded by 1999 & 2008D) 325,000 325,000 405,000 -
Series 1997 Interest(refunded by 1999 and 2008D) 128,200 118,200 100,650 -
Contributions to Other Agencies - - 800,000 - Economic Development Projects 500,000 30,000 Capital Improvements 773,715 113,213 1,936,000 - Contractual Services 125,000 - 35,000 - Transfer to Parking Fund (Sherman) 3,419,636 3,419,636 3,876,726 969,182 Transfer to General Fund 325,000 325,000 325,000 81,250
Total Expenditures 5,096,551 4,301,049 7,978,376 1,080,432
Net Surplus (Deficit) (271,551)$ 874,088$ (2,880,376)$ 1,620,666$
Beginning Unreserved Fund Balance 9,162,676 10,036,764 Ending Unreserved Fund Balance 10,036,764$ 11,657,430$
City of EvanstonWashington National TIF Fund
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
Net Property Taxes 428,756$ 426,899$ 428,756$ 229,590$ Interest Income 100 37 - 5
Total Revenue 428,856 426,936 428,756 229,595
Series 2002C Bonds Principal 340,000 - 325,000 325,000
Series 2002C Bonds Interest 88,756 53,853 98,232 53,853
General Management Support - - - -
Total Expenditures 428,756 53,853 423,232 378,853
Net Surplus (Deficit) 100$ 373,083$ 5,524$ (149,258)$
Beginning Unreserved Fund Balance 238,422 611,505 Ending Unreserved Fund Balance 611,505$ 462,247$
City of EvanstonSpecial Service Area #5
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
Net Property Tax Increment 1,300,000$ 1,212,637$ 1,073,000$ 644,221$ Interest Income 5,000 1,825 5,000 3,073
Total Revenue 1,305,000 1,214,462 1,078,000 647,294
1994 & 1996 Bonds Principal (refunded by 1999 and 2008D bonds) 570,000 570,000 605,000 - 1994 & 1996 Bonds Interest (refunded by 1999 and 2008D bonds) 141,804 141,057 109,603 - Other Expenses 460,000 1,200 - -Operating Transfer to General Fund 141,600 141,600 141,600 35,400
Total Expenditures 1,313,404 853,857 856,203 35,400
Net Surplus (Deficit) (8,404)$ 360,605$ 221,797$ 611,894$
Beginning Unreserved Fund Balance 5,211,765 5,572,370Ending Unreserved Fund Balance 5,572,370$ 6,184,264$
City of EvanstonSW II TIF (Howard Hartrey)
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
Net Property Tax Increment 656,000$ 451,421$ 470,000$ 255,091$ Interest Income 500 31 500 5
Total Revenue 656,500 451,452 470,500 255,096
Economic Development Activities 700,000 700,000 - - Capital Improvement Projects - - 580,000 - Operating Transfer to General Fund 24,100 24,100 28,920 7,230
Total Expenditures 724,100 724,100 608,920 7,230
Net Surplus (Deficit) (67,600)$ (272,648)$ (138,420)$ 247,866$
Beginning Unreserved Fund Balance 397,497 124,849 Ending Unreserved Fund Balance 124,849$ 372,715$
City of EvanstonSouthwest TIF
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
Net Property Tax- Current 10,806,574$ 10,405,238$ 11,863,898$ 5,645,520$ Bond Proceeds/Premium/ Discounts - 2,143,285 - -Transfer from Other Funds - IMRF 871,528 727,560 755,846 188,962Interest Income 1,000 1,626 1,500 252Transfer from Special Assessment Fund 317,660 285,894 317,660 79,415Total Revenue 11,996,762 13,563,603 12,938,904 5,914,149
Series 2002 C- Principal - - 660,000 675,000Series 2002 C- Interest 117,400 63,547 96,044 63,546Series 2003 B- Principal - 2,780,000 - -Series 2003 B- Interest 46,623 59,832 - -Series 2004- Principal 735,000 815,000 760,000 -Series 2004- Interest 533,250 558,450 506,250 -Series 2004 B- Principal 1,210,000 1,535,000 1,630,000 -Series 2004 B- Interest 145,494 253,200 195,640 -Series 2005- Principal 525,000 545,000 730,000 -Series 2005- Interest 721,500 740,800 700,500 -Series 2006- Principal 75,000 125,000 80,000 -Series 2006- Interest 454,620 467,220 451,582 -Series 2006 B Bonds- Principal 302,063 302,063 35,000 -Series 2006 B Bonds- Interest - - 604,126 302,063Series 2007 - Principal 1,115,000 1,150,000 1,150,000 -Series 2007 - Interest 626,520 663,239 598,958 -Series 2008A - Principal 195,000 195,000 195,000 -Series 2008A - Interest 138,162 138,162 132,313 -Series 2008C - Principal 343,800 361,800 351,440 -Series 2008C - Interest 398,044 418,884 387,730 -Series 2008D - Principal 520,000 520,000 425,000 -Series 2008D - Interest 47,874 47,874 93,554 -Series 2010 A - Principal DSF 240,000 240,000 300,000 -Series 2010 A - Interest DSF 190,138 190,137 185,337 -Series 2010 B - Principal DSF 695,000 580,533 613,946 -Series 2010 B - Interest DSF 176,528 147,453 141,648 -Series 2011 A - Principal DSF - - 1,081,678 -Series 2011 A - Interest DSF - - 630,961 -Series 2004- Principal SAF 80,000 - 85,000 -Series 2004- Interest SAF 25,200 - 19,600 -Series 2005- Principal SAF 20,000 - 20,000 -Series 2005- Interest SAF 19,300 - 18,500 -Series 2006- Principal SAF 50,000 - 50,000 -Series 2006- Interest SAF 12,600 - 10,576 -Series 2007 - Principal SAF 35,000 - 35,000 -Series 2007 - Interest SAF 36,720 - 35,320 -Series 2008C - Principal SAF 18,000 - 18,400 -Series 2008C - Interest SAF 20,840 - 20,300 -General Management and Support 5,000 - 5,000 -Bond Issuance Costs 75,000 86,535 60,000 -Fiscal Agent Fees 8,000 10,152 8,000 -Total Expenditures 9,957,676 12,994,881 13,122,403 1,040,609
Net Surplus (Deficit) 2,039,086$ 568,722$ (183,499)$ 4,873,540$
Beginning Unreserved Fund Balance (325,466) 243,256Ending Unreserved Fund Balance 243,256$ 5,116,796$
City of EvanstonDebt Service Fund
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
Net Property Taxes 689,000$ 659,271$ 862,000$ 328,654$ Interest Income 400 100 400 39Miscellaneous - 17,618 - -
Total Revenue 689,400 676,989 862,400 328,693
General Management Support - 25,412 - -Economic Dev. Projects 300,000 -Capital Improvements 430,000 3,502Developer Agreement Payments 668,836 -Repayments to Econ. Dev. Fund 48,500 -Transfers to General Fund 120,400 120,400 120,400 30,100
Total Expenditures 120,400 145,812 1,567,736 33,602
Net Surplus (Deficit) 569,000$ 531,177$ (705,336)$ 295,091$
Beginning Unreserved Fund Balance 751,950 1,283,127Ending Unreserved Fund Balance 1,283,127$ 1,578,218$
City of EvanstonHoward Ridge TIF
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
Net Property Taxes 580,000$ 491,966$ 605,000$ 254,462$ Bond Proceeds - - 2,270,000 -Interest Income 1,000 2,285 1,000 200
Total Revenue 581,000 494,251 2,876,000 254,662
General Management Support - - - -Economic Development Projects - - 1,200,000 -Other Charges - - 490,000 9,125Transfers to General Fund 50,000 50,000 60,000 15,000Capital Projects 490,000 63,875 2,270,000 -
Total Expenditures 540,000 113,875 4,020,000 24,125
Net Surplus (Deficit) 41,000$ 380,376$ (1,144,000)$ 230,537$
Beginning Unreserved Fund Balance 1,254,443 1,634,819 Ending Unreserved Fund Balance 1,634,819$ 1,865,356$
City of EvanstonWest Evanston TIF
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
Net Surplus (Deficit) (1,017,796)$ (1,392,060)$ (177,861)$ 307,817
Beginning Unreserved Fund Balance - (1,392,060)Ending Unreserved Fund Balance (1,392,060)$ (1,084,243)
City of EvanstonSolid Waste
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
General Fund 2,877,885$ 2,877,887$ 2,457,356$ 614,339$Library Fund - - 2,381 595Parking Fund 24,740 24,740 21,992 5,498Water Fund 162,518 162,518 122,751 30,688Sewer Fund 254,482 254,482 177,729 44,432Solid Waste Fund 396,000 396,000 298,071 74,518Sale of Surplus Property 350,000 85,109 75,000 43,533Damage to City Property 24,798 - 24,789 -Miscellaneous Revenue - 302,718 20,000 11,540Interest Income 4,165 272 4,165 160
Total Revenues 4,094,588 4,103,726 3,204,234 825,303
General Support 236,857 207,442 284,571 50,685Major Maintenance 2,934,771 2,683,338 3,211,873 554,216Transfer to Equipment Repl. Fund - - 2,222,069 555,517Capital Outlay 1,933,320 1,030,272 - -
Total Expenditures 5,104,948 3,921,052 5,718,513 1,160,418
Net Surplus (Deficit) (1,010,360)$ 182,674$ (2,514,279)$ (335,115)$
Beginning Unreserved Fund Balance 2,393,958 2,576,632Ending Unreserved Fund Balance 2,576,632$ 2,241,517$
City of EvanstonFleet Fund
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual
General Fund -$ -$ 1,242,590$ 310,648$Library Fund - - 1,700 425Parking Fund - - 30,000 7,500Water Fund - - 72,275 -Sewer Fund - - 127,650 -Solid Waste Fund - - 177,131 44,283Sale of Surplus Property - - 210,217 -Transfer from Fleet Fund - - 2,222,069 555,517
City of Evanston General FundComparison of Fund and Cash Balances
Fiscal Year 2012 vs Fiscal Year 2011
FY 2012 Unreserved Fund Balance
FY 2011 Unreserved Fund Balance
FY 2012 Cash Balance
FY 2011 Cash Balance
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Page 1 of 2
For City Council meeting of May 21, 2012 Item SP5 Fiscal Year 2011 Capital Improvement Plan – Year-End Report For Acceptance and Placement on File
To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Louis Gergits, Finance Division Manager Brandon Dieter, Senior Management Analyst Subject: FY 2011 Capital Improvement Plan – Year-End Report Date: May 15, 2012 Recommended Action: Staff recommends the City Council accept and place the Fiscal Year 2011 Capital Improvement Plan Year-End Report on file. Funding Source: N/A Summary: The approved FY 2011 budget for capital projects was $32,437,959. Through December 31, 2011, a total of $18,492,522 or 57% of budget was expended on capital projects. A summary of FY 2011 capital expenditures by fund is provided in the table below:
Fund2011 CIP Budget
2011 Year-End CIP Expenses
Percent Spent
MFT Fund Funding 1,200,000$ 680,941$ 56.7%E911 Fund Funding 229,353$ 242,206$ 105.6%CDBG Fund Funding 480,000$ 377,382$ 78.6%Economic Development Funding 80,000$ -$ 0.0%Washington National TIF Fund Funding 773,715$ -$ 0.0%Southwest TIF Fund Funding 700,000$ 700,000$ 100.0%West Evanston TIF Fund Funding 490,000$ 63,875$ 13.0%CIP Fund Funding 13,409,818$ 5,667,688$ 42.3%SA Fund Funding 1,575,000$ 1,057,780$ 67.2%Parking Fund Funding 3,242,598$ 2,297,720$ 70.9%Water Fund Funding 7,670,000$ 5,373,943$ 70.1%Sewer Fund Funding 687,475$ 523,619$ 76.2%Fleet Fund Funding 1,900,000$ 1,507,398$ 79.3%TOTAL 32,437,959$ 18,492,552$ 57.0%
Memorandum
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Page 2 of 2
As part of the FY 2012 Budget process, staff recommended the carryover of funds for 2011 capital projects into Fiscal Year 2012. As a result, approximately $6.8M of funding for capital projects was carried over and has been re-budgeted as part of the FY 2012 Capital Improvement Program. As the table above indicates, the FY 2011 budget for capital projects in the CIP Fund was $13.4M. As of December 31, 2011, approximately $5.7M was spent on capital projects in the CIP Fund. Capital expenses in the CIP Fund were significantly below budget due to approximately $4M of anticipated grants for CIP Fund capital projects which were not awarded to the City. As a result, associated expenditures for grant-funded projects in the CIP Fund were not incurred in FY 2011. The complete FY 2011 Capital Improvement Plan Year-End Report has been provided as an attachment to this memorandum. Included in the attached report are the expenses for individual 2011 capital projects through December 31, 2011. The status of individual capital projects as of December 31, 2011 has also been included in the attached report. Legislative History: The City Council approved the amended FY 2011 Capital Improvement Plan in the amount of $32,437,959 on July 25, 2011. ------------------------------------------------------------------------------------- Attachments: FY 2011 Capital Improvement Plan Year End Report
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A C D F G K L N O U
City of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011
Unspent Funding Carry Fund Approved 12/31/2011 Project FY12 Carryover
Description Department Source Over Responsible FY11 YTD Expenses Budget Request Project Status
FUND SUMMARY
MFT Fund Funding N/A N/A 1,200,000 680,941 519,059 - E911 Fund Funding N/A N/A 229,353 242,206 (12,853) - CDBG Fund Funding N/A N/A 480,000 377,382 102,618 - Economic Development Funding N/A N/A 80,000 - 80,000 50,000 TIF Funds Funding N/A N/A 1,963,715 763,875 1,199,840 81,000 CIP Fund - General Obligation (GO) Debt N/A N/A 5,078,500 2,504,366 2,574,134 1,396,787 CIP Fund - Fund Reserves N/A N/A 3,375,845 2,244,746 1,497,389 1,316,158 CIP Fund - Grants N/A N/A 4,196,473 875,103 3,321,370 1,474,000 CIP Fund - Loan N/A N/A 149,000 42,023 106,977 - CIP Fund - IDNR Grant Funding N/A N/A 35,000 1,450 33,550 - CIP Fund - Private Donations N/A N/A 575,000 - 575,000 575,000 SA Fund Funding N/A N/A 1,575,000 1,057,780 517,220 - Parking Fund Funding N/A N/A 3,242,598 2,297,720 944,878 740,000 Water Fund Funding N/A N/A 7,320,000 4,893,289 2,426,711 852,000 Water Fund - Grants N/A N/A 350,000 330,844 19,156 350,000 Water Fund - Insurance N/A N/A - 149,810 - - Sewer Fund Funding N/A N/A 687,475 523,619 163,856 - Fleet Fund Funding N/A N/A 1,900,000 1,507,398 392,602 -
TOTAL 32,437,959 18,492,552 14,461,507 6,834,945
EXPENDITURE DETAILStreet Resurfacing - MFT Public Works MFT Revenues MFT 1,200,000 680,941 519,059 - Completed SUBTOTAL 1,200,000 680,941 519,059 -
City of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011
Unspent Funding Carry Fund Approved 12/31/2011 Project FY12 Carryover
Description Department Source Over Responsible FY11 YTD Expenses Budget Request Project Status474849505152
535455565758
59
60616263
64
65666768697071727374
ADA Ramps Public Works Grant CDBG CDBG 50,000 45,000 5,000 - CompletedAlley Paving Public Works Grant CDBG CDBG 150,000 8,501 141,499 - CompletedBlock Curb & Sidewalk Replacement Public Works Grant CDBG CDBG 100,000 159,048 (59,048) - CompletedBrummel Richmond Park Renovations PRCS Grant CDBG Yes CDBG 50,000 50,000 - - Completed
Fleetwood-Jourdain Center Arts & Crafts Room Renovations PRCS Grant CDBG CDBG 30,000 - 30,000 - Completed
SNAP Lighting Public Works Grant CDBG CDBG 50,000 39,941 10,059 - CompletedTwiggs Park Renovations PRCS Grant CDBG CDBG 50,000 74,892 (24,892) - CompletedSUBTOTAL 480,000 377,382 102,618 -
1817 Church Rehabilitation CED Econ. Develop. ED 30,000 - 30,000 - Property sale contemplated so project was not performed.
Grandmother Park PRCS Econ. Develop. ED 50,000 - 50,000 50,000 Project on hold pending receipt of private donations.
SUBTOTAL 80,000 - 80,000 50,000
Sherman Avenue Public Art PRCS TIF Increment Yes Wash TIF 85,000 - 85,000 81,000
Public Art Selection Committee has selected a
project and will be making a recommendation to the
Human Services Committee in April.
2011 Comprehensive Parking Garage Repair Project PRCS TIF Increment Wash TIF 473,715 - 473,715 - All work is complete but final payments to consultant and
contractor pending.Neighborhood Traffic Calming and Ped/Bike Accom Public Works TIF Increment Wash TIF 10,000 - 10,000 - Downtown Brick Replacement Program Public Works TIF Increment Wash TIF 205,000 - 205,000 - CompletedSUBTOTAL 773,715 - 773,715 81,000
TIF Assistance for Ward Manufacturing Community Dev. TIF Increment Southwest TIF 700,000 700,000 - - CompletedSUBTOTAL 700,000 700,000 - -
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A C D F G K L N O U
City of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011
Unspent Funding Carry Fund Approved 12/31/2011 Project FY12 Carryover
Description Department Source Over Responsible FY11 YTD Expenses Budget Request Project Status7576777879808182838485
86878889
9091
929394
95
96
97
98
West Evanston Planning Community Dev. TIF Increment Yes West Evanston TIF 200,000 - 200,000 - DeferredDemo costs Community Dev. TIF Increment Yes West Evanston TIF 60,000 - 60,000 - DeferredMisc capital project costs Community Dev. TIF Increment Yes West Evanston TIF 230,000 63,875 166,125 - In processSUBTOTAL 490,000 63,875 426,125 -
Contingency Admin Serv 2011 GO Debt CIP 350,000 - 350,000 - N/AAccela Software Purchase IT 2011 GO Debt CIP 245,000 243,764 1,236 - CompletedLibrary Entrance Door Renovation PRCS 2011 GO Debt CIP 10,000 10,000 - - CompletedEcology Center HVAC Improvements PRCS 2011 GO Debt CIP 15,000 10,294 4,706 - CompletedBrummel Richmond Park Renovations PRCS 2011 GO Debt CIP 20,000 - 20,000 - Completed
Crown Center Improvements - Minor Projects PRCS 2011 GO Debt CIP 20,000 4,500 15,500 6,000
Studio rink painting complete. Reflective ceiling materials
ordered with install expected in mid-February. Rink
refrigeration equipment received with installation
expected in February.
James Park Pavement Repairs PRCS 2011 GO Debt CIP 20,000 57,211 (37,211) - CompletedCrown Center Electrical Panel Replacements PRCS 2011 GO Debt CIP 30,000 7,890 22,110 - CompletedJames Park Irrigation System Improvements PRCS 2011 GO Debt CIP 80,000 80,000 - - Completed
Service Center Fleet Service Make-Up Air Unit PRCS 2011 GO Debt CIP 85,000 86,458 (1,458) - All work is complete but final
payment to contractor is pending.
Service Center BAS Replacement PRCS 2011 GO Debt CIP 100,000 97,000 3,000 - Completed
Ecology Center Greenhouse PRCS 2011 GO Debt CIP 125,000 - 125,000 125,000 Project is on hold pending direction from the CMO.
Library Chiller Replacement PRCS 2011 GO Debt CIP 275,000 256,092 18,908 - CompletedEmerson/Green Bay Pedestrian Safety Improvement Public Works 2011 GO Debt CIP 100,000 10,289 89,711 - Completed
Chicago Ave. Signals CMAQ Construction/CBBEL (CE & Const.) Public Works 2011 GO Debt CIP 260,000 - 260,000 75,000
Complete - IDOT final reimbursement invoice yet to
be received
Sheridan/Isabella (JTW/ Wilmette) Public Works 2011 GO Debt CIP 270,000 - 270,000 270,000 Completed - Awaiting Bill from IDOT
Sheridan Rd Resurface-Burnham to Chicago (CE, Const.)-IDOT Public Works 2011 GO Debt CIP 400,000 274,516 125,484 150,000 Completed
Traffic Signal Upgrades - Sheridan Road - (DE, CE & Const.) Public Works 2011 GO Debt CIP 476,000 - 476,000 411,000 Deferred to 2012
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A C D F G K L N O U
City of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011
Unspent Funding Carry Fund Approved 12/31/2011 Project FY12 Carryover
Description Department Source Over Responsible FY11 YTD Expenses Budget Request Project Status
99100
101
102
103
104105106107108109110111112113114
115116
City Works - Sign Inventory Public Works 2011 GO Debt CIP 100,000 46,594 53,406 55,000 Project expected to be
completed by end of Spring 2012
Chicago Avenue Streetscape - Reimbursement to IDOT Public Works 2011 GO Debt CIP 250,000 - 250,000 250,000 Deferred to 2012
Fire Station 1 Mechanical Upgrade PRCS 2011 GO Debt CIP 20,000 627 19,373 5,000
Project is currently being designed. Construction
funding has been provided in 2012 CIP.
Fire #2 Boiler/Chimney & Apparatus Floor Heating Replacement PRCS 2011 GO Debt CIP 20,000 - 20,000 -
Project is currently being designed. Construction
funding has been provided in 2012 CIP.
Service Center Renovations - Locker Room Renovation Public Works 2011 GO Debt CIP 37,500 29,436 8,064 7,500 Project is under construction. Construction funding provided
in 2012 CIP.
Civic Center Renovation PRCS 2011 GO Debt CIP 450,000 264,768 185,232 42,287
All work is complete except Fire Pump replacement which is currently under construction and scheduled for completion
in April.Service Center Parking Deck Repairs Public Works 2011 GO Debt CIP 50,000 27,160 22,840 - In processCIP Street Resurfacing - Watermain Projects I Public Works 2011 GO Debt CIP 1,270,000 997,767 272,233 - CompletedSUBTOTAL 5,078,500 2,504,366 2,574,134 1,396,787
Services to General Fund Admin Serv 2010 GO Debt CIP 300,000 300,000 - - CompletedWest Evanston Planning Community Dev. 2010 GO Debt Yes CIP 50,000 - 50,000 - In processPolice Investigations Furniture Replacement Police 2010 GO Debt Yes CIP - 201 - - Evanston Digital Camera System Police 2010 GO Debt Yes CIP - 136,625 - - 311 Center - CIP Expenses PRCS 2011 GO Debt Yes CIP 28,000 6,730 21,270 - Completed
Lakefront Master Plan Implementation PRCS 2010 GO Debt Yes CIP 700,000 2,909 697,091 621,238 All work is complete but IDOT invoicing and final payments to consultant are pending.
Police Firing Range PRCS 2010 GO Debt Yes CIP 422,220 249,976 172,244 - All work is complete but final payments to consultant and
contractor are pending.
Twiggs Park Renovations PRCS 2010 GO Debt Yes CIP 218,748 - 218,748 218,748 All work is complete but final payments to IDOT pending
Evanston Art Center Flat Roof Repair PRCS 2010 GO Debt Yes CIP - 19,960 - - EECBG - Interior Lights PRCS 2010 GO Debt Yes CIP - 6,310 - - Fleetwood Jourdain Auto Door Operation Repair PRCS 2010 GO Debt Yes CIP - 4,734 - - Uninterruptable Power Supply Replacement PRCS 2010 GO Debt Yes CIP - 316 - - Roof Repair - Fire Stations 1 & 2 PRCS 2010 GO Debt Yes CIP - 6,691 - - Foster Park PRCS 2010 GO Debt Yes CIP - 400 - - 1817 Church Street PRCS 2010 GO Debt Yes CIP - 2,450 - -
Bridge Rehab Program Public Works 2010 GO Debt Yes CIP 90,000 133,771 (43,771) - Phase II Engineering has not started
Chicago Ave Signals CMAQ Constrct/CBBEL (CE & Const) Public Works 2010 GO Debt Yes CIP 40,000 - 40,000 - CompletedCity Works Upgrade for PW Field Personnel Public Works 2010 GO Debt Yes CIP 37,746 36,441 1,305 - CompletedCTA Yellow Line Infill Station Study Public Works 2010 GO Debt Yes CIP 55,000 240,631 (185,631) 55,000 Final report being preparedDowntown Brick Repair Public Works 2010 GO Debt Yes CIP 50,000 284,718 (234,718) - CompletedLake Street LAPP - IDOT Payment Public Works 2010 GO Debt Yes CIP 471,520 55,285 416,235 250,000 CompletedTraffic Signal Upgrades Sheridan Road Public Works 2010 GO Debt Yes CIP 210,000 151,892 58,108 - Awaiting final invoiceEECBG - Street Light Upgrade Public Works 2010 GO Debt Yes CIP - 188,603 - - SUBTOTAL 3,375,845 2,244,746 1,497,389 1,316,158
Lakefront Master Plan Implementation PRCS Grant Yes CIP 877,473 - 877,473 - CompletedBridge Rehab Program (IDOT Reimbursement) Public Works Grant CIP 200,000 - 200,000 - Deferred Chicago Ave. Streetscape Public Works Grant CIP 800,000 - 800,000 800,000 Deferred to 2012CTA Yellow Line Infill Station Study Public Works Grant Yes CIP 220,000 - 220,000 - DeferredEmergency Repair Program - Emerson & Isabella Public Works Grant CIP 1,025,000 875,103 149,897 - Completed
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A C D F G K L N O U
City of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011
Unspent Funding Carry Fund Approved 12/31/2011 Project FY12 Carryover
Description Department Source Over Responsible FY11 YTD Expenses Budget Request Project Status
Sheridan Road - Burnham Place to Chicago Avenue (IDOT Reimb) Public Works Grant CIP 400,000 - 400,000 - In process
Traffic Signal Upgrades - Sheridan / Chicago Public Works Grant Yes CIP 674,000 - 674,000 674,000 Deferred to 2012SUBTOTAL 4,196,473 875,103 3,321,370 1,474,000
Infrastructure- servers network and systems IT Loan Yes CIP 149,000 42,023 106,977 - CompletedSUBTOTAL 149,000 42,023 106,977 -
Grandmother Park PRCS IDNR Grant CIP 35,000 1,450 33,550 - Grant not awardedSUBTOTAL 35,000 1,450 33,550 -
Project was delayed due to City's consideration to develop property. Project now delayed
due to scope coordination issues with new sports
complex group who plan to develop the Recycling Center.
Grandmother Park PRCS Private Donation CIP 125,000 - 125,000 125,000 Donations not received yet.SUBTOTAL 575,000 - 575,000 575,000
50/50 Sidewalk Public Works SA Reserves Special Assessment 200,000 72,406 127,594 - CompletedAlley Maintenance Public Works SA Reserves Special Assessment 125,000 - 125,000 - CompletedAlley Paving City Share Public Works SA Reserves Special Assessment 350,000 351,290 (1,290) - CompletedAlley Paving City Share - CDBG Match Public Works SA Reserves Special Assessment 150,000 111,149 38,851 - CompletedAlley Paving Private Share Public Works SA Reserves Special Assessment 250,000 200,000 50,000 - CompletedBlock Curb & Sidewalk Replacement Public Works SA Reserves Special Assessment 200,000 - 200,000 - CompletedStreetlight Upgrade Program-luminaire Replacement Public Works SA Reserves Special Assessment 100,000 100,000 - - In processStreetlight Upgrade Program-Power Center Replacement Public Works SA Reserves Special Assessment 100,000 148,631 (48,631) - In processStriping, Lighting and Signal Maintenance Public Works SA Reserves Special Assessment 100,000 74,304 25,696 - In processSUBTOTAL 1,575,000 1,057,780 517,220 -
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A C D F G K L N O U
City of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011
Unspent Funding Carry Fund Approved 12/31/2011 Project FY12 Carryover
Description Department Source Over Responsible FY11 YTD Expenses Budget Request Project Status
178179180181182183184185
186187188189190
191
192
193194195196197
198199200201
202203204205
206
2011 Comprehensive Parking Garage Repair Project PRCS Parking Parking 2,406,598 2,206,340 200,258 - All work is complete but final payments to consultant and
contractor pending.Parking Lot 60 Membrane Installation PRCS Parking Parking 96,000 91,380 4,620 - CompletedService Center Parking Deck Repairs Public Works Parking Parking 50,000 - 50,000 50,000 In processParking Lot 4 Improvements Public Works Parking Parking 540,000 - 540,000 540,000 Deferred to 2012Maple Garage Store Front Improvement Public Works Parking Parking 150,000 - 150,000 150,000 Deferred to 2012SUBTOTAL 3,242,598 2,297,720 944,878 740,000
Tuckpointing Utilities 2011 Water Bonds Yes Water 220,000 - 220,000 - Project was deferred to pay for switchgear replacement costs
not covered by insurance
Security Improvements Utilities 2011 Water Bonds Water 50,000 17,054 32,946 - CompletedZebra Mussel System Repair Utilities 2011 Water Bonds Water 150,000 - 150,000 90,000 CompletedWater Main Installation Utilities 2011 Water Bonds Water 2,890,000 2,162,633 727,367 - CompletedAsbestos Removal Utilities 2011 Water Bonds Water 50,000 37,949 12,051 - Completed
Filter and Filter Roof Rehab Utilities Water Yes Water 2,900,000 2,243,879 656,121 - Anticipated completion date is 6/30/12
Scada System Improvements Utilities Water Yes Water 950,000 341,774 608,226 640,000 Anticipated completion date is 12/31/12
Switchgear Repair Utilities Water Water - 90,000 (90,000) 12,000 6/30/12 anticipated completion date
High Lift Window Replacement Utilities Water Water 110,000 - 110,000 110,000 Deferred to 2012SUBTOTAL 7,320,000 4,893,289 2,426,711 852,000
Scada System Improvements Utilities Water Grant Yes Water 350,000 330,844 19,156 350,000 Anticipated completion date is 12/31/12
SUBTOTAL 350,000 330,844 19,156 350,000
Switchgear Repair Utilities Water - Insurance No Water - 149,810 - - 6/30/12 anticipated completion date
SUBTOTAL - 149,810 - -
Emergency Sewer Work Utilities 2011 Sewer Bonds Sewer 62,475 - 62,475 - There were no emergency sewer repairs in FY2011
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A C D F G K L N O U
City of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011
Unspent Funding Carry Fund Approved 12/31/2011 Project FY12 Carryover
Description Department Source Over Responsible FY11 YTD Expenses Budget Request Project Status
Sewer Repairs on Street Improvements Utilities 2011 Sewer Bonds Sewer 375,000 273,619 101,381 - Completed
SUBTOTAL 687,475 523,619 163,856 -
Fleet Capital Replacements Public Works / Fleet Fleet Revenues Fleet 1,900,000 1,507,398 392,602 - CompletedSUBTOTAL 1,900,000 1,507,398 392,602 -
TOTAL EXPENDITURES 32,437,959 18,492,552 14,461,507 6,834,945
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Page 1 of 3
For City Council meeting of May 21, 2012 Item SP6 Resolution 44-R-12: Amending the FY 2012 Budget For Action
To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Subject: Resolution 44-R-12 Amending the FY 2012 Budget Date: May 10, 2012 Recommended Action: Staff recommends approval of Resolution 44-R-12 – Authorization to amend the FY 2012 Budget. The proposed amendment would increase the FY 2012 Budget Appropriation by $7,393,000, from $250,096,993 to $257,489,993. Funding Source: The funding adjustments associated with the proposed FY 2012 Budget Amendment are summarized in the table below:
Fund AmountGeneral Fund (Reserves) $ 1,750,000 Southwest II (Howard-Hartrey) TIF Fund (Reserves) 2,800,000 Howard-Ridge TIF Fund (G.O. Bonds) 470,000 Capital Improvement Fund (Transfer from General Fund) 1,273,000 Equipment Replacement Fund (Reserves & Transfers) 1,100,000 Total Appropriation Amendment Requested: $ 7,393,000
Summary: Staff recommends approval of Resolution 44-R-12 – Authorization to amend the FY 2012 Budget. The proposed amendment would increase the FY 2012 Budget Appropriation by $7,393,000, from $250,096,993 to $257,489,993. An explanation of the proposed FY 2012 Budget Amendment is provided below:
• General Fund – The proposed FY 2012 Budget Amendment would increase General Fund expenditures by $1,750,000. The General Fund transfer is proposed for $1,250,000 to the Capital Improvement Fund (CIF) and the remaining $500,000 to the Equipment Replacement Fund.
Memorandum
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Page 2 of 3
• Southwest II (Howard-Hartrey) TIF Fund – The proposed FY 2012 Budget Amendment would increase the Southwest II (Howard-Hartrey) TIF Fund expenditures by $2,800,000. $1.3M of this amendment provides for the surplus distribution from Howard-Hartrey to all taxing bodies. The surplus distribution resolution will be provided to the City Council at the May 29, 2012 meeting. In addition, as part of public infrastructure improvements for the Howard-Hartrey TIF Fund (Southwest II TIF), the following projects, totaling $1.5M are proposed:
o Installation of sidewalk and pedestrian lighting along access drive parallel to Hartrey from Howard Street North to Target - $350,000
o Installation of a new bus shelter at Howard Street and Access Drive (Hartrey) including bump out - $250,000
o Streetscape improvement along Hartrey from Howard Street to the Dead end on east side of wall including the gateway into James park - $550,000
o Howard Street and Jewel Osco Driveway reconfiguration, bump out and bus shelter - $350,000
• Howard-Ridge TIF Fund – The proposed FY 2012 Budget Amendment would
increase the Howard-Ridge TIF Fund expenditures by $470,000 for capital projects. The adopted FY 2012 CIP included $430,000 for economic development projects in the Howard-Ridge TIF. The proposed amendment would replace this item with the project “CIP Improvements on City Owned Buildings” in the amount of $900,000.
• Capital Improvement Fund – On March 19, 2012, the City Council approved additional modifications to the 2012 Street Resurfacing and Street Light Power Center projects. These modifications totaled $1.25M and will be funded through a transfer from the General Fund to the Capital Improvements Fund. A summary of the projects included in this modification is provided below:
FundingDescription Source Fund Amount
Asbury Avenue (Central to Chancellor) General Fund Transfer CIP 60,000$ Bennett Avenue (Simpson to Payne) General Fund Transfer CIP 71,000$ Brummel Street (Ridge to Elmwood) General Fund Transfer CIP 70,000$ Dewey Avenue (Kirk to Oakton) General Fund Transfer CIP 82,000$ Elmwood Avenue (Lee to Crain) General Fund Transfer CIP 193,000$ Hartrey Avenue (Lincoln to Central) General Fund Transfer CIP 120,000$ Isabella Street (Highland to Central) General Fund Transfer CIP 70,000$ Jenks Street (Eastwood - Dead End East) General Fund Transfer CIP 30,000$ Milburn Street (Ridge to Orrington, Dead End) General Fund Transfer CIP 180,000$ Pitner Avenue (Lee to Greenleaf) General Fund Transfer CIP 124,000$ Street Light Power Center Reserves General Fund Transfer CIP 250,000$ TOTAL 1,250,000$
In addition to the modifications listed above, staff proposes two new projects for inclusion in the amended FY 2012 CIP. The first item is the Noyes Roof project
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Page 3 of 3
totaling $120,000 to be funded by Capital Improvement Fund grants. The second item is the installation of seven public streetlights in the right-of-way parallel to the new AMLI development. The total proposed budget for this item is $40,000, which will be added to the Chicago Avenue Streetscape Project. Finally, several Capital Improvement Fund project budget adjustments are proposed to reflect favorable bid pricing, project revisions and additional funding sources. A complete list of the proposed Capital Improvement Fund modifications has been provided as an attachment to this report.
• Equipment Replacement Fund – The proposed FY 2012 Budget Amendment would increase expenditures for the Equipment Replacement Fund by $1,100,000 for additional vehicle purchases. This item will be partially funded by the surplus transfer of $500,000 from the General Fund and from Equipment Replacement Fund reserves.
No new revenues are proposed or needed to fund this amendment. Legislative History: N/A ------------------------------------------------------------------------------------- Attachments: Resolution 44-R-12 – Budget Amendment General Fund Budget Summary Howard-Hartrey (Southwest II) TIF Fund Summary Howard-Ridge TIF Fund Summary Capital Improvement Fund Summary Equipment Replacement Fund Summary Proposed FY 2012 Capital Improvement Plan Amendment
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05/14/2012
44-R-12
A RESOLUTION
Authorizing the City of Evanston City Manager to Increase the Total Fiscal Year 2012 Appropriation
$7,393,000.00, to a New Total of $257,489,993.00
WHEREAS, a total appropriation amendment for seven million,
three hundred ninety-three thousand dollars ($7,393,000.00) is required due to
the following items:
a) General Fund $ 1,750,000.00b) Southwest II (Howard-Hartrey) TIF Fund 2,800,000.00c) d) e)
Howard-Ridge TIF Fund Capital Improvement Fund Equipment Replacement Fund
470,000.00 1,273,000.001,100,000.00
Total Appropriation Amendment Requested: $ 7,393,000.00
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 2: That the Council authorize the Fiscal Year 2012
appropriation be increased from two hundred and fifty million, ninety-six
thousand, nine-hundred and ninety-three dollars ($250,096,993.00) to two
hundred fifty-seven million, four hundred and eighty-nine thousand, nine-hundred
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44-R-12
~2~
and ninety-three dollars ($257,489,993.00), as summarized in the document
attached hereto and incorporated herein as Exhibit A.
SECTION 3: That approval of this resolution shall authorize the
City Manager to expend and/or encumber up to two hundred fifty-seven million,
four hundred and eighty-nine thousand, nine-hundred and ninety-three dollars
($257,489,993.00) for Fiscal Year 2012 for all Funds.
SECTION 4: That this Resolution shall be in full force and effect
from and after the date of its passage and approval in the manner
provided by law.
_______________________________ Elizabeth B. Tisdahl, Mayor
Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012
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44-R-12
~3~
City of Evanston- Fiscal Year 2012 - Amended Budget Summary
Fund Name Fund #2012 Amended
Budget
General 100 84,446,543$ Homelessness Prev. & Rapid Re-Housing Program 190 80,000 Neighborhood Stabilization Program 195 7,449,363 Motor Fuel 200 2,236,990 Emergency Telephone 205 1,266,845 Special Service Area # 4 210 398,000 CDBG 215 1,696,193 CDBG Loan 220 20,000 Economic Development 225 2,393,618 Neighborhood Improvement 235 50,000 HOME 240 663,958 Affordable Housing Fund 250 230,590 Library Fund 260 4,649,599 Washington National TIF 300 7,978,376 Special Service Area # 5 305 423,232 Southwest II TIF (Howard-Hartrey) 310 3,656,203 Southwest TIF 315 608,920 Debt Service (G.O. Bonds) 320 13,122,403 Howard-Ridge TIF 330 2,037,736 West Evanston TIF 335 4,020,000 Capital Improvement 415 13,990,358 Special Assessment 420 1,472,660 Parking 505 15,251,140 Water 510 20,663,758 Sewer 515 21,461,143 Solid Waste 520 5,187,861 Fleet 600 5,718,513 Equipment Replacement 601 3,550,000 Insurance 605 16,765,991 Fire Pension 700 7,109,000 Police Pension 705 8,891,000
Total Revenue 88,525,679 73,873,482 73,907,775 11,139,724 85,013,206 (2,312,419) 82,700,787
Operating Expense Legislative 589,865 523,131 563,323 104,033 627,164 (11,131) 616,033 City Administration 1,921,782 1,675,952 1,321,106 145,930 1,821,882 34,376 1,856,258 Law Department 960,007 828,120 760,793 177,152 1,005,272 (6,165) 999,107 Administrative Services 9,266,548 8,206,488 7,994,305 593,419 8,799,907 (156,710) 8,643,197 Community & Economic Development 3,904,597 2,824,205 2,696,632 580,759 3,404,964 (256,625) 3,148,339 Police Department 22,439,417 20,263,642 20,151,111 4,930,931 25,194,573 (441,635) 24,752,938 Fire & Life Safety Services 12,819,555 11,192,783 11,226,020 2,329,904 13,522,687 (208,066) 13,314,621 Health Department 2,079,737 2,135,313 2,040,321 213,191 2,348,504 65,465 2,413,969 Public Works Department 12,618,306 6,862,268 6,726,621 1,689,616 8,551,884 1,007,576 9,559,460 Public Library 4,214,554 3,708,359 3,662,448 801,240 4,509,599 (4,509,599) - Parks/Recreation and Comm. Services 16,157,573 15,653,221 15,822,574 1,996,343 17,649,564 (256,943) 17,392,621
Total Expenditures 86,971,941 73,873,482 72,965,254 13,562,518 87,436,000 (4,739,457) 82,696,543 -
Net Surplus (Deficit) 1,553,738$ -$ 942,521$ (2,422,794)$ (2,422,794)$ 2,427,038$ 4,244$
Beginning Fund Balance 14,581,963 15,524,484 15,524,484 Transfer to Capital Improvement Fund (Proposed) (1,250,000) Transfer to Equipment Replacement Fund (Proposed) (500,000) Ending Fund Balance 15,524,484 13,101,690 13,778,728
City of EvanstonGeneral Fund Summary (Fund #100)
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Howard-Hartrey TIF (Southwest II) Debt Service Fund Summary (Fund #310)
Financial Summary
2011 2011 20122010-11 Adopted Estimated AdoptedActual Budget Actual Budget
Revenue By SourceNet Property Tax Increment 883,463 1,300,000 1,073,000 1,073,000 Interest Income 1,549 5,000 5,000 5,000 Total Revenue 885,012 1,305,000 1,078,000 1,078,000
Expenditures1994 & 1996 Bonds (refunded by 1999 and then 2008D bonds) Principal 535,000 570,000 570,000 605,000
1994 & 1996 Bonds (refunded by 1999 and then 2008 D bonds) Interest 170,483 141,804 141,804 109,603
Other Expenses 785 460,000 - - Capital Projects - - - 1,500,000 Surplus Distribution to General Fund - - - 1,300,000 Operating Transfer to General Fund 141,600 141,600 141,600 141,600 Total Expenditures 847,868 1,313,404 853,404 3,656,203
Net Surplus (Deficit) 37,144 (8,404) 224,596 (2,578,203)
Beginning Fund Balance 5,174,621 5,211,765 5,436,361 Ending Fund Balance 5,211,765 5,436,361 2,858,158
Description of Major Activities
City of Evanston
The City Council adopted the Southwest II Tax Increment Finance (TIF) District – also called the Howard-Hartrey TIF – on April 27, 1992. The TIF District consists of a 23-acre site located at 2201 West HowardStreet in the southwest corner of the City. The development consists of a shopping center with severallarge stores. The total project cost is estimated to be $39,266,932, of which the City provided $7,390,000 in land acquisition and public improvement costs.
This Fund is responsible for the payment of principal and interest on any outstanding debt serviceassociated with this TIF. The debt service payment schedule extends through FY2014.
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Financial Summary
2011 2011 20122010-11 Adopted Estimated AdoptedActual Budget Actual Budget
Revenue By SourceNet Property Taxes 248,025 689,000 666,700 862,000 Interest Income 239 400 400 400 Miscellaneous 1,126 - - - Total Revenue 249,390 689,400 667,100 862,400
ExpendituresGeneral Management Support 495,246 - - - Economic Development Projects - - - 300,000 Capital Improvements - - - 900,000 Developer Agreement Payments - - - 668,836 Repayment to Ec Dev Fund - - - 48,500 Property Acquisitions - - - Transfer Out- General Fund 120,396 120,400 120,400 120,400 Total Expenditures 615,642 120,400 120,400 2,037,736
Net Surplus (Deficit) (366,252) 569,000 546,700 (1,175,336)
Beginning Fund Balance 1,118,202 751,950 1,298,650 Ending Fund Balance 751,950 1,298,650 123,314
Description of Major Activities
Projects anticipated for 2012 include:
1. Improvements to City-owned commercial building(s) to allow for active re-use of street-level spaces.2. The possibility of initial reimbursement of TIF increment to the owners of 415 Howard Street, per the Redevelopment Agreement.
City of EvanstonHoward-Ridge TIF (Fund #330)
The City Council adopted the Howard-Ridge Tax Increment Financing (TIF) District on January 26,2004. The TIF District is generally bounded on the north by various parcels that front Howard Streetand Chicago Avenue, on the east by the City of Evanston's boundaries and the Chicago TransitAuthority (CTA) Red Line, on the south by City boundaries and on the west by Ridge Avenue. The TIFDistrict contains mixed residential uses, retail/commercial properties and institutional uses.
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Financial Summary
2011 2011 20122010-11 Adopted Estimated AdoptedActual Budget Actual Budget
Revenue By SourceBond Proceeds 6,572,922 5,078,500 5,177,539 3,900,000 Grants 1,957,587 4,231,473 3,800,000 3,168,000 Private Contributions - 575,000 - 1,301,200 General Fund Allocation - - - 1,250,000 Miscellaneous - 149,000 149,000 - Interest Income 49,068 - - - Total Revenue 8,579,577$ 10,033,973$ 9,126,539$ 9,619,200$
ExpendituresAdministration - 95,680 102,964 - Capital Outlay 7,816,007 13,014,138 7,788,631 13,515,358 Interfund Transfers Out 300,000 300,000 300,000 475,000 Total Expenditures 8,116,007$ 13,409,818$ 8,088,631$ 13,990,358$
Net Surplus (Deficit) 463,570$ (3,375,845)$ 1,037,908$ (4,371,158)$
Beginning Fund Balance 5,441,774 5,905,344 6,943,252 Ending Fund Balance 5,905,344 6,943,252 2,572,094
Description of Major Activities
City of EvanstonCapital Improvement Fund (Fund #415)
This Fund accounts for all capital outlay expenditures not included in another Fund as outlined in the detailed Capital Improvement Plan.
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Financial Summary
2011 2011 20122010-11 Adopted Estimated AdoptedActual Budget Actual Budget
RevenuesGeneral Fund - - - 1,742,590 Library Fund - - - 1,700 Parking Fund - - - 30,000 Water Fund - - - 72,275 Sewer Fund - - - 127,650 Solid Waste Fund - - - 177,131 Sale of Surplus Property - - - 210,217 Damage to City Property - - - - Miscellaneous Revenue - - - Intergovernmental Grants - - - Transfer from Fleet Fund 2,222,069 Transfers for Capital Improvements - - - Interest Income - - - - Total Revenues - - - 4,583,632
Expenditures7780 - Capital Outlay - - - 3,500,000 7780 - Capital Leases 50,000 7780 - Depreciation - - - - Total Expenditures - - - 3,550,000
Net Surplus (Deficit) - - - 1,033,632
Beginning Fund Balance - - - Ending Fund Balance - - 1,033,632
Description of Major Activities
City Of EvanstonEquipment Replacement Fund Summary (Fund #601)
This fund accounts for all vehicle purchases not included in another fund as outlined in the Equipment Replacement Plan. The Equipment Replacement Fund was created as part of the FY 2012 Budget. Equipment Replacement funds were previously part of the Fleet Services Fund.
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City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012
Project Funding Fund Fund # Carryover Adopted Amended Description Head Department Source Responsible Responsible Y/N FY12 FY 12
REVENUES (by Funding Source)
MFT Fund Funding N/A N/A N/A N/A N/A 1,400,000 1,400,000 CDBG Fund Funding N/A N/A N/A N/A N/A 255,000 255,000 Economic Development Funds Funding N/A N/A N/A N/A N/A 50,000 50,000 Washington National TIF Fund Funding N/A N/A N/A N/A N/A 1,936,000 1,936,000 Howard-Hartrey TIF Fund Funding N/A N/A N/A N/A N/A - 1,500,000 Southwest TIF Fund Funding N/A N/A N/A N/A N/A 580,000 580,000 Howard-Ridge TIF Fund Funding N/A N/A N/A N/A N/A 430,000 900,000 West Evanston TIF Fund Funding N/A N/A N/A N/A N/A 2,270,000 2,270,000 CIP Fund - General Obligation (GO) Debt N/A N/A N/A N/A N/A 5,180,213 5,043,213 CIP Fund - Fund Reserves N/A N/A N/A N/A N/A 3,187,945 4,477,945 CIP Fund - Grants N/A N/A N/A N/A N/A 2,073,000 2,193,000 CIP Fund - IDNR Grant Funding N/A N/A N/A N/A N/A 975,000 975,000 CIP Fund - Private Donations N/A N/A N/A N/A N/A 1,301,200 1,301,200 SA Fund Funding N/A N/A N/A N/A N/A 1,155,000 1,155,000 Parking Fund Funding N/A N/A N/A N/A N/A 3,400,000 3,400,000 Water Fund Funding N/A N/A N/A N/A N/A 7,067,000 7,067,000 Water Fund Grants Funding N/A N/A N/A N/A N/A 350,000 350,000 Water Fund Insurance Funding N/A N/A N/A N/A N/A 420,000 420,000 Sewer Fund Funding N/A N/A N/A N/A N/A 753,000 753,000 Sewer Fund IEPA Funding N/A N/A N/A N/A N/A 4,000,000 4,000,000
TOTAL REVENUE 36,783,358 40,026,358
EXPENDITURESStreet Resurfacing - MFT Robinson Public Works MFT MFT 200 No 1,400,000 1,400,000 SUBTOTAL 1,400,000 1,400,000
Fireman's Park Renovations Gaynor PRCS Grant CDBG CDBG 215 No 35,000 35,000 Alley Paving Robinson Public Works Grant CDBG CDBG 215 Yes 190,000 190,000 SNAP Lighting Robinson Public Works Grant CDBG CDBG 215 No 30,000 30,000 SUBTOTAL 255,000 255,000
Comprehensive Sign Package Griffin CED TIF Increment Washington TIF 300 No 125,000 125,000 Sherman Avenue Public Art Gaynor PRCS TIF Increment Washington TIF 300 Yes 81,000 81,000 Church Street Brick Sidewalk Replacement - Benson to Chicago (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 460,000 460,000 Church Street Resurfacing - Benson to Chicago (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 360,000 360,000 Davis Street Brick Sidewalk Replacement - Chicago to Orrington (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 230,000 -
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City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012
Project Funding Fund Fund # Carryover Adopted Amended Description Head Department Source Responsible Responsible Y/N FY12 FY 12
Viaduct Improvements on Davis Robinson Public Works TIF Increment Washington TIF 300 No 500,000 - Economic Development Projects Robinson Public Works TIF Increment Washington TIF 300 No - 230,000 Orrington Avenue (Davis to Church) Robinson Public Works TIF Increment Washington TIF 300 No - 440,000 Pedestrian Lighting Robinson Public Works TIF Increment Washington TIF 300 No - 60,000 Davis Street Sewer (If No IEPA Loan) Stoneback Utilities TIF Increment Washington TIF No 180,000 180,000 SUBTOTAL 1,936,000 1,936,000
Access Drive Sidewalk & Pedestrian Lighting Installation Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 350,000 New Bus Shelter at Howard Street Including Bump Out Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 250,000 Hartrey Streetscape Improvement from Howard to Dead End Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 550,000 Howard Street & Jewel Osco Driveway Reconfiguration Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 350,000 SUBTOTAL - 1,500,000
Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner) Stoneback Utilities TIF Increment Southwest TIF 315 No 580,000 580,000 SUBTOTAL 580,000 580,000
CIP Improvements to City Owned Buildings Robinson Public Works TIF Increment Howard-Ridge TIF 330 No 430,000 900,000 SUBTOTAL 430,000 900,000
West Evanston Planning Griffin CED TIF Increment West Evanston TIF 335 No 200,000 200,000 Comprehensive Sign Package Griffin CED TIF Increment West Evanston TIF 335 No 125,000 125,000 Emerson Square Infrastructure Griffin CED TIF Increment West Evanston TIF 335 No 1,000,000 1,000,000 Church / Dodge Intersection Brick Sidewalk Replacement Robinson Public Works TIF Increment West Evanston TIF 335 No 200,000 200,000 Dodge Ave - Lake Street Intersection Street Scape Robinson Public Works TIF Increment West Evanston TIF No 300,000 300,000 Church Street Rehab - Dodge to Ashland Robinson Public Works TIF Increment West Evanston TIF 335 No 360,000 360,000 Dempster Traffic Signal CMAQ Improvements Robinson Public Works TIF Increment West Evanston TIF 335 No 10,000 10,000 Greenleaf Street Water Main Replacement - Grey to Dodge Robinson Public Works TIF Increment West Evanston TIF 335 No 75,000 75,000 SUBTOTAL 2,270,000 2,270,000
Service Center Parking Deck Structural and Waterproofing Repairs Gaynor PRCS GO Debt Capital Improvement Fund 415 No 700,000 700,000 Lakefront - Lagoon Area Improvements Gaynor PRCS GO Debt Capital Improvement Fund 415 No 50,000 50,000 Fire Station #2 Boiler/Chimney & Apparatus Floor Heating Rplc Gaynor PRCS GO Debt Capital Improvement Fund 415 No 210,000 210,000 Police Fire Roof Replacement Gaynor PRCS GO Debt Capital Improvement Fund 415 No 400,000 400,000 Fire Station #1 Mechanical Upgrade Gaynor PRCS GO Debt Capital Improvement Fund 415 No 150,000 150,000 Civic Center Renovations Gaynor PRCS GO Debt Capital Improvement Fund 415 No 487,713 487,713 Civic Center Parking Lot Lighting Improvements Gaynor PRCS GO Debt Capital Improvement Fund 415 No 350,000 320,000 Police / Fire HQ Ejector Pump Replacement Gaynor PRCS GO Debt Capital Improvement Fund 415 No - 30,000 Davis Street Brick Sidewalk Replacement - Hinman to Orrington Robinson Public Works GO Debt Capital Improvement Fund 415 No 230,000 - CIP Street Resurfacing - Watermain Projects I Robinson Public Works GO Debt Capital Improvement Fund 415 No 900,000 470,000 Central Street Sidewalk Robinson Public Works GO Debt Capital Improvement Fund 415 No - 250,000 Church St Protected Bike Path (Ashland to Ridge/Chicago to Sheridan) Robinson Public Works GO Debt Capital Improvement Fund 415 No - 130,000 Elmwood Avenue (Oakton to South Blvd) Robinson Public Works GO Debt Capital Improvement Fund 415 No - 64,000 Oak Avenue (Dempster to Dead End South) Robinson Public Works GO Debt Capital Improvement Fund 415 No - 79,000
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City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012
Project Funding Fund Fund # Carryover Adopted Amended Description Head Department Source Responsible Responsible Y/N FY12 FY 12
Bridge Street Bridge (HBP) Robinson Public Works GO Debt Capital Improvement Fund 415 No 50,000 50,000 Chicago Avenue Streetscape Robinson Public Works GO Debt Capital Improvement Fund 415 Yes 100,000 100,000 Church Street Brick Sidewalk Replacement - Ridge to Chicago Robinson Public Works GO Debt Capital Improvement Fund 415 No 240,000 240,000 Church Street Rehab - Ridge to Chicago Robinson Public Works GO Debt Capital Improvement Fund 415 No 160,000 160,000 Citywide Pavement Evaluation Robinson Public Works GO Debt Capital Improvement Fund 415 No 200,000 200,000 New Salt Dome Robinson Public Works GO Debt Capital Improvement Fund 415 No 460,000 460,000 Service Center Locker Room Renovations Robinson Public Works GO Debt Capital Improvement Fund 415 No 392,500 392,500 City Works Sign, Signal and Street Light Inventory and Upgrade Robinson Public Works GO Debt Capital Improvement Fund 415 Yes 100,000 100,000 SUBTOTAL 5,180,213 5,043,213
Services to General Fund Lyons Admin Serv CIP Fund Reserves Capital Improvement Fund 414 No 475,000 475,000 Fire Station #1 Mechanical Upgrade Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 5,000 5,000 Crown Center Minor Projects Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 6,000 6,000 Animal Shelter Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 98,102 98,102 Ecology Center Greenhouse Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 125,000 125,000 Crown Center Partnership Study Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 73,070 73,070 Twiggs Park Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 218,748 218,748 Civic Center Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 42,287 42,287 Lakefront - Master Plan Implementation - IDOT Reimbursement Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 621,238 621,238 Service Center Locker Room Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 7,500 7,500 CTA Yellow Line Infill Station Feasibility Study Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 55,000 55,000 City Works Sign, Signal and Street Light Inventory and Upgrade Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 55,000 55,000 Chicago Avenue Streetscape Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 250,000 290,000 Asbury Avenue (Central to Chancellor) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 60,000 Bennett Avenue (Simpson to Payne) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 71,000 Brummel Street (Ridge to Elmwood) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 70,000 Dewey Avenue (Kirk to Oakton) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 82,000 Elmwood Avenue (Lee to Crain) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 193,000 Hartrey Avenue (Lincoln to Central) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 120,000 Isabella Street (Highland to Central) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 70,000 Jenks Street (Eastwood - Dead End East) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 30,000 Milburn Street (Ridge to Orrington, Dead End) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 180,000 Pitner Avenue (Lee to Greenleaf) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 124,000 Street Light Power Center Reserves Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 250,000 Chicago Ave Signal CMAQ Construction - Reimburse to IDOT Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 75,000 75,000 Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 270,000 270,000 Sheridan Road Resurfacing - Burnham to Chicago (IDOT Reimb) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 150,000 150,000 Lake Street LAPP Project Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 250,000 250,000 Traffic Signal Upgrades - Sheridan Road Chicago to Central Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 411,000 411,000
3,187,945 4,477,945
Noyes Roof Project Gaynor PRCS Grant Capital Improvement Fund 415 No - 120,000 Bridge Rehab Program - Lincoln Street (HBP) Robinson Public Works Grant Capital Improvement Fund 415 No 240,000 240,000 Bridge Street Bridge (HBP) Robinson Public Works Grant Capital Improvement Fund 415 No 200,000 200,000 Chicago Avenue Streetscape Robinson Public Works Grant Capital Improvement Fund 415 Yes 800,000 800,000 Dempster Traffic Signal CMAQ Improvements Robinson Public Works Grant Capital Improvement Fund 415 No 24,000 24,000
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City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012
Project Funding Fund Fund # Carryover Adopted Amended Description Head Department Source Responsible Responsible Y/N FY12 FY 12
Traffic Signal Upgrades - Sheridan Road (Carryover) Robinson Public Works Grant Capital Improvement Fund 415 Yes 674,000 674,000 Traffic Signal Upgrades - Sheridan Road (New Money) Robinson Public Works Grant Capital Improvement Fund 415 No 135,000 135,000 SUBTOTAL 2,073,000 2,193,000
Ecology Center Greenhouse Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 375,000 375,000 Ladd Arboretum Bike Path Renovations Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 200,000 200,000 Lakefront - Lagoon Area Improvements Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 400,000 400,000 SUBTOTAL 975,000 975,000
Animal Shelter Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 Yes 450,000 450,000 Currey Park Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 No 200,000 200,000 Grey Park Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 No 26,200 26,200 Grandmother Park Gaynor PRCS Private Donation Capital Improvement Fund 415 Yes 125,000 125,000 Lakefront - Lagoon Area Improvements Gaynor PRCS Private Donation Capital Improvement Fund 415 No 500,000 500,000 SUBTOTAL 1,301,200 1,301,200
Alley Maintenance Robinson Public Works SA Reserves Special Assessment 420 No 125,000 125,000 Alley Paving City Share Robinson Public Works SA Reserves Special Assessment 420 No 670,000 670,000 Alley Paving Private Share Robinson Public Works SA Reserves Special Assessment 420 No 360,000 360,000 SUBTOTAL 1,155,000 1,155,000
Citywide Parking Meter Upgrades Lyons Admin Serv Parking Parking 505 No 1,400,000 1,400,000 Resurfacing of City Owned Surface Lots Lyons Admin Serv Parking Parking 505 No 210,000 210,000 Comprehensive Signage Program Lyons Admin Serv Parking Parking 505 No 250,000 250,000 Parking Garages - Capital Maintenance Gaynor PRCS Parking Parking 505 No 800,000 800,000 Service Center Parking Deck Repairs Robinson Public Works Parking Parking 505 Yes 50,000 50,000 Maple Garage Store Front Improvement Robinson Public Works Parking Parking 505 Yes 150,000 150,000 Parking Lot 4 Improvements Robinson Public Works Parking Parking 505 Yes 540,000 540,000 SUBTOTAL 3,400,000 3,400,000
Filter and Filter Roof Rehab Stoneback Utilities Water Revenues Water 510 No 995,000 995,000 Security Improvements Stoneback Utilities Water Revenues Water 510 No 50,000 50,000 Zebra Mussel System Repair Stoneback Utilities Water Revenues Water 510 Yes 90,000 90,000 SCADA System Improvements Stoneback Utilities Water Revenues Water 510 Yes 1,340,000 1,340,000 Water Main Installation Stoneback Utilities Water Revenues Water 510 No 3,100,000 3,100,000 Asbestos Removal Stoneback Utilities Water Revenues Water 510 No 50,000 50,000 Standpipe Painting Stoneback Utilities Water Revenues Water 510 No 1,120,000 1,120,000 Master Meter Replacement Stoneback Utilities Water Revenues Water 510 No 50,000 50,000 Roof Replacements Stoneback Utilities Water Revenues Water 510 No 150,000 150,000 Switchgear Repair Stoneback Utilities Water Revenues Water 510 Yes 12,000 12,000 High Lift Window Replacement Stoneback Utilities Water Revenues Water 510 Yes 110,000 110,000 SUBTOTAL 7,067,000 7,067,000
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City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012
Project Funding Fund Fund # Carryover Adopted Amended Description Head Department Source Responsible Responsible Y/N FY12 FY 12
Water Utility SCADA System Upgrades Stoneback Utilities Water Grants Water 510 Yes 350,000 350,000 SUBTOTAL 350,000 350,000
Switchgear Repair Stoneback Utilities Water - Insurance Water 510 No 420,000 420,000 SUBTOTAL 420,000 420,000
Emergency Sewer Work Stoneback Utilities Sewer Revenues Sewer 515 No 75,000 75,000 Sewer Lining Stoneback Utilities Sewer Revenues Sewer 515 No 250,000 250,000 Sewer Repairs on Street Improvements Stoneback Utilities Sewer Revenues Sewer 515 No 428,000 428,000 SUBTOTAL 753,000 753,000
Large Diameter Sewer Rehabilitation - Phase 1 Stoneback Utilities IEPA Loan Sewer 515 No 4,000,000 4,000,000 SUBTOTAL 4,000,000 4,000,000
TOTAL EXPENDITURES 36,783,358 40,026,358
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Page 1 of 3
For City Council meeting of May 21, 2012 Item SP7 Resolution 45-R-12: Amending FY 2012 Capital Improvement Program For Action
To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Subject: Resolution 45-R-12 Approving the Amended FY 2012 Capital
Improvement Program Date: May 15, 2012 Recommended Action: Staff recommends approval of Resolution 45-R-12 amending the FY 2012 Capital Improvement Program (CIP). The proposed resolution would increase the FY 2012 CIP by $3,243,000 from $36,783,358 to $40,026,358. Funding Source: Funding will be provided by the respective fund listed below. A complete list of capital projects proposed as part of the 2012 CIP amendment has been provided as an attachment to this report.
Fund FY 2012 Adopted
FY 2012 Amended Change
Washington National TIF Fund 1,936,000 1,936,000 - Howard-Hartrey TIF - 1,500,000 1,500,000 Howard-Ridge TIF 430,000 900,000 470,000 Capital Improvement Fund 12,717,358 13,990,358 1,273,000 TOTAL 13,147,358 14,890,358 3,243,000
Summary: On November 28, 2011, the City Council approved the FY 2012 Capital Improvement Program (CIP), totaling $36,783,358. Staff proposes amending the FY 2012 Capital Improvement Plan to reflect favorable bid pricing, project revisions and additional funding sources which have occurred since the CIP was adopted. A summary of the major CIP revisions included in the proposed resolution is provided below:
• Washington National TIF Fund – On February 27, 2012, the City Council approved modifications to the FY 2012 Street Resurfacing and Brick Sidewalk Replacement projects. As part of this item, the budgeted amounts of $230,000 for the Davis Street Sidewalk (Hinman to Orrington) and $500,000 for the
Memorandum
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Page 2 of 3
Viaduct Improvements on Davis Street were deferred until 2013. The Orrington Avenue (Davis to Church) project, totaling $440,000, was approved as a replacement for the deferred projects. Additionally, the proposed FY 2012 CIP amendment includes the addition of $60,000 for the Pedestrian Lighting project. The remaining $230,000 budgeted for capital projects in the Washington National TIF Fund are proposed for economic development projects.
• Howard-Hartrey TIF Fund – As part of public infrastructure improvements for the
Howard-Hartrey TIF Fund (Southwest II TIF), the following projects, totaling $1.5M are proposed:
o Installation of sidewalk and pedestrian lighting along access drive parallel to Hartrey from Howard Street North to Target - $350,000
o Installation of a new bus shelter at Howard Street and Access Drive (Hartrey) including bump out - $250,000
o Streetscape improvement along Hartrey from Howard Street to the Dead end on east side of wall including the gateway into James park - $550,000
o Howard Street and Jewel Osco Driveway reconfiguration, bump out and bus shelter - $350,000
• Howard-Ridge TIF Fund – As part of the FY 2012 CIP amendment, staff
proposes revising the capital projects to be completed with funding from the Howard-Ridge TIF. The adopted FY 2012 CIP included $430,000 for economic development projects in the Howard-Ridge TIF. The proposed amendment would replace this item with the project “CIP Improvements on City Owned Buildings” in the amount of $900,000.
• Capital Improvement Fund – On March 19, 2012, the City Council approved
additional modifications to the 2012 Street Resurfacing and Street Light Power Center projects. These modifications totaled $1.25M and will be funded through a transfer from the General Fund to the Capital Improvements Fund. A summary of the projects included in this modification is provided below:
FundingDescription Source Fund Amount
Asbury Avenue (Central to Chancellor) General Fund Transfer CIP 60,000$ Bennett Avenue (Simpson to Payne) General Fund Transfer CIP 71,000$ Brummel Street (Ridge to Elmwood) General Fund Transfer CIP 70,000$ Dewey Avenue (Kirk to Oakton) General Fund Transfer CIP 82,000$ Elmwood Avenue (Lee to Crain) General Fund Transfer CIP 193,000$ Hartrey Avenue (Lincoln to Central) General Fund Transfer CIP 120,000$ Isabella Street (Highland to Central) General Fund Transfer CIP 70,000$ Jenks Street (Eastwood - Dead End East) General Fund Transfer CIP 30,000$ Milburn Street (Ridge to Orrington, Dead End) General Fund Transfer CIP 180,000$ Pitner Avenue (Lee to Greenleaf) General Fund Transfer CIP 124,000$ Street Light Power Center Reserves General Fund Transfer CIP 250,000$ TOTAL 1,250,000$
In addition to the modifications listed above, staff proposes two additional projects for inclusion in the amended FY 2012 CIP. The first item is the Noyes
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Page 3 of 3
Roof project totaling $120,000 to be funded by Capital Improvement Fund grants. The second item is the installation of seven public streetlights in the right-of-way parallel to the new AMLI development. The total proposed budget for this item is $40,000, which will be added to the Chicago Avenue Streetscape Project. Finally, several Capital Improvement Fund project budget adjustments are proposed to reflect favorable bid pricing, project revisions and additional funding sources. A complete list of the proposed Capital Improvement Fund modifications has been provided as an attachment to this report.
Legislative History: On November 28, 2011, the City Council approved the FY 2012 Capital Improvements Program (CIP), totaling $36,783,358. The proposed resolution would increase the FY 2012 CIP by $3,243,000 from $36,783,358 to $40,026,358. ------------------------------------------------------------------------------------- Attachments: Resolution 45-R-12 – Amended Capital Improvements Program FY 2012 Adopted CIP / FY 2012 Amended CIP Comparison
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05/15/2012
45-R-12
A RESOLUTION
Amending the 2012 Fiscal Year Capital Improvements Program
WHEREAS, the City Manager has submitted the Amended Fiscal
Year (“FY”) 2012 Capital Improvements Program; and
WHEREAS, the City Council has reviewed the FY2012 project list
of the Amended FY2012 Capital Improvements Program in the amount of forty
million, twenty-six thousand, three hundred and fifty-eight dollars ($40,026,358);
and
WHEREAS, the Summary of the Amended FY2012 Capital
Improvements Plan is attached and incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as
fact and incorporated herein by reference.
SECTION 2: That the City of Evanston’s FY2012 Capital
Improvements Program is hereby adopted, and the City Manager is directed to
implement the Amended FY2012 Capital Improvements Program in the amount
of forty million, twenty-six thousand, three hundred and fifty-eight dollars
($40,026,358).
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45-R-12
~2~
SECTION 3: That this Resolution shall be in full force and effect
from and after the date of its passage and approval in the manner
provided by law.
_______________________________ Elizabeth B. Tisdahl, Mayor
Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012
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City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012
* Proposed Amendments have been Shaded Below
Project Funding Fund Fund # Carryover Adopted Amended Description Head Department Source Responsible Responsible Y/N FY12 FY 12
REVENUES (by Funding Source)
MFT Fund Funding N/A N/A N/A N/A N/A 1,400,000 1,400,000 CDBG Fund Funding N/A N/A N/A N/A N/A 255,000 255,000 Economic Development Funds Funding N/A N/A N/A N/A N/A 50,000 50,000 Washington National TIF Fund Funding N/A N/A N/A N/A N/A 1,936,000 1,936,000 Howard-Hartrey TIF Fund Funding N/A N/A N/A N/A N/A - 1,500,000 Southwest TIF Fund Funding N/A N/A N/A N/A N/A 580,000 580,000 Howard-Ridge TIF Fund Funding N/A N/A N/A N/A N/A 430,000 900,000 West Evanston TIF Fund Funding N/A N/A N/A N/A N/A 2,270,000 2,270,000 CIP Fund - General Obligation (GO) Debt N/A N/A N/A N/A N/A 5,180,213 5,043,213 CIP Fund - Fund Reserves N/A N/A N/A N/A N/A 3,187,945 4,477,945 CIP Fund - Grants N/A N/A N/A N/A N/A 2,073,000 2,193,000 CIP Fund - IDNR Grant Funding N/A N/A N/A N/A N/A 975,000 975,000 CIP Fund - Private Donations N/A N/A N/A N/A N/A 1,301,200 1,301,200 SA Fund Funding N/A N/A N/A N/A N/A 1,155,000 1,155,000 Parking Fund Funding N/A N/A N/A N/A N/A 3,400,000 3,400,000 Water Fund Funding N/A N/A N/A N/A N/A 7,067,000 7,067,000 Water Fund Grants Funding N/A N/A N/A N/A N/A 350,000 350,000 Water Fund Insurance Funding N/A N/A N/A N/A N/A 420,000 420,000 Sewer Fund Funding N/A N/A N/A N/A N/A 753,000 753,000 Sewer Fund IEPA Funding N/A N/A N/A N/A N/A 4,000,000 4,000,000
TOTAL REVENUE 36,783,358 40,026,358
EXPENDITURESStreet Resurfacing - MFT Robinson Public Works MFT MFT 200 No 1,400,000 1,400,000 SUBTOTAL 1,400,000 1,400,000
Fireman's Park Renovations Gaynor PRCS Grant CDBG CDBG 215 No 35,000 35,000 Alley Paving Robinson Public Works Grant CDBG CDBG 215 Yes 190,000 190,000 SNAP Lighting Robinson Public Works Grant CDBG CDBG 215 No 30,000 30,000 SUBTOTAL 255,000 255,000
Comprehensive Sign Package Griffin CED TIF Increment Washington TIF 300 No 125,000 125,000 Sherman Avenue Public Art Gaynor PRCS TIF Increment Washington TIF 300 Yes 81,000 81,000 Church Street Brick Sidewalk Replacement - Benson to Chicago (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 460,000 460,000 Church Street Resurfacing - Benson to Chicago (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 360,000 360,000 Davis Street Brick Sidewalk Replacement - Chicago to Orrington (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 230,000 -
Page 1 of 580 of 84
City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012
* Proposed Amendments have been Shaded Below
Project Funding Fund Fund # Carryover Adopted Amended Description Head Department Source Responsible Responsible Y/N FY12 FY 12
Viaduct Improvements on Davis Robinson Public Works TIF Increment Washington TIF 300 No 500,000 - Economic Development Projects Robinson Public Works TIF Increment Washington TIF 300 No - 230,000 Orrington Avenue (Davis to Church) Robinson Public Works TIF Increment Washington TIF 300 No - 440,000 Pedestrian Lighting Robinson Public Works TIF Increment Washington TIF 300 No - 60,000 Davis Street Sewer (If No IEPA Loan) Stoneback Utilities TIF Increment Washington TIF No 180,000 180,000 SUBTOTAL 1,936,000 1,936,000
Access Drive Sidewalk & Pedestrian Lighting Installation Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 350,000 New Bus Shelter at Howard Street Including Bump Out Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 250,000 Hartrey Streetscape Improvement from Howard to Dead End Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 550,000 Howard Street & Jewel Osco Driveway Reconfiguration Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 350,000 SUBTOTAL - 1,500,000
Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner) Stoneback Utilities TIF Increment Southwest TIF 315 No 580,000 580,000 SUBTOTAL 580,000 580,000
CIP Improvements to City Owned Buildings Griffin CED TIF Increment Howard-Ridge TIF 330 No 430,000 900,000 SUBTOTAL 430,000 900,000
West Evanston Planning Griffin CED TIF Increment West Evanston TIF 335 No 200,000 200,000 Comprehensive Sign Package Griffin CED TIF Increment West Evanston TIF 335 No 125,000 125,000 Emerson Square Infrastructure Griffin CED TIF Increment West Evanston TIF 335 No 1,000,000 1,000,000 Church / Dodge Intersection Brick Sidewalk Replacement Robinson Public Works TIF Increment West Evanston TIF 335 No 200,000 200,000 Dodge Ave - Lake Street Intersection Street Scape Robinson Public Works TIF Increment West Evanston TIF No 300,000 300,000 Church Street Rehab - Dodge to Ashland Robinson Public Works TIF Increment West Evanston TIF 335 No 360,000 360,000 Dempster Traffic Signal CMAQ Improvements Robinson Public Works TIF Increment West Evanston TIF 335 No 10,000 10,000 Greenleaf Street Water Main Replacement - Grey to Dodge Robinson Public Works TIF Increment West Evanston TIF 335 No 75,000 75,000 SUBTOTAL 2,270,000 2,270,000
Service Center Parking Deck Structural and Waterproofing Repairs Gaynor PRCS GO Debt Capital Improvement Fund 415 No 700,000 700,000 Lakefront - Lagoon Area Improvements Gaynor PRCS GO Debt Capital Improvement Fund 415 No 50,000 50,000 Fire Station #2 Boiler/Chimney & Apparatus Floor Heating Rplc Gaynor PRCS GO Debt Capital Improvement Fund 415 No 210,000 210,000 Police Fire Roof Replacement Gaynor PRCS GO Debt Capital Improvement Fund 415 No 400,000 400,000 Fire Station #1 Mechanical Upgrade Gaynor PRCS GO Debt Capital Improvement Fund 415 No 150,000 150,000 Service Center Locker Room Renovations Gaynor PRCS GO Debt Capital Improvement Fund 415 No 392,500 392,500 Civic Center Renovations Gaynor PRCS GO Debt Capital Improvement Fund 415 No 487,713 487,713 Civic Center Parking Lot Lighting Improvements Gaynor PRCS GO Debt Capital Improvement Fund 415 No 350,000 320,000 Police / Fire HQ Ejector Pump Replacement Gaynor PRCS GO Debt Capital Improvement Fund 415 No - 30,000 Davis Street Brick Sidewalk Replacement - Hinman to Orrington Robinson Public Works GO Debt Capital Improvement Fund 415 No 230,000 - CIP Street Resurfacing - Watermain Projects I Robinson Public Works GO Debt Capital Improvement Fund 415 No 900,000 470,000 Central Street Sidewalk Robinson Public Works GO Debt Capital Improvement Fund 415 No - 250,000 Church St Protected Bike Path (Ashland to Ridge/Chicago to Sheridan) Robinson Public Works GO Debt Capital Improvement Fund 415 No - 130,000 Elmwood Avenue (Oakton to South Blvd) Robinson Public Works GO Debt Capital Improvement Fund 415 No - 64,000
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City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012
* Proposed Amendments have been Shaded Below
Project Funding Fund Fund # Carryover Adopted Amended Description Head Department Source Responsible Responsible Y/N FY12 FY 12
Oak Avenue (Dempster to Dead End South) Robinson Public Works GO Debt Capital Improvement Fund 415 No - 79,000 Bridge Street Bridge (HBP) Robinson Public Works GO Debt Capital Improvement Fund 415 No 50,000 50,000 Chicago Avenue Streetscape Robinson Public Works GO Debt Capital Improvement Fund 415 Yes 100,000 100,000 Church Street Brick Sidewalk Replacement - Ridge to Chicago Robinson Public Works GO Debt Capital Improvement Fund 415 No 240,000 240,000 Church Street Rehab - Ridge to Chicago Robinson Public Works GO Debt Capital Improvement Fund 415 No 160,000 160,000 Citywide Pavement Evaluation Robinson Public Works GO Debt Capital Improvement Fund 415 No 200,000 200,000 New Salt Dome Robinson Public Works GO Debt Capital Improvement Fund 415 No 460,000 460,000 City Works Sign, Signal and Street Light Inventory and Upgrade Robinson Public Works GO Debt Capital Improvement Fund 415 Yes 100,000 100,000 SUBTOTAL 5,180,213 5,043,213
Services to General Fund Lyons Admin Serv CIP Fund Reserves Capital Improvement Fund 414 No 475,000 475,000 Fire Station #1 Mechanical Upgrade Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 5,000 5,000 Crown Center Minor Projects Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 6,000 6,000 Animal Shelter Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 98,102 98,102 Ecology Center Greenhouse Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 125,000 125,000 Crown Center Partnership Study Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 73,070 73,070 Twiggs Park Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 218,748 218,748 Civic Center Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 42,287 42,287 Lakefront - Master Plan Implementation - IDOT Reimbursement Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 621,238 621,238 Service Center Locker Room Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 7,500 7,500 CTA Yellow Line Infill Station Feasibility Study Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 55,000 55,000 City Works Sign, Signal and Street Light Inventory and Upgrade Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 55,000 55,000 Chicago Avenue Streetscape Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 250,000 290,000 Asbury Avenue (Central to Chancellor) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 60,000 Bennett Avenue (Simpson to Payne) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 71,000 Brummel Street (Ridge to Elmwood) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 70,000 Dewey Avenue (Kirk to Oakton) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 82,000 Elmwood Avenue (Lee to Crain) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 193,000 Hartrey Avenue (Lincoln to Central) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 120,000 Isabella Street (Highland to Central) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 70,000 Jenks Street (Eastwood - Dead End East) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 30,000 Milburn Street (Ridge to Orrington, Dead End) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 180,000 Pitner Avenue (Lee to Greenleaf) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 124,000 Street Light Power Center Reserves Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 250,000 Chicago Ave Signal CMAQ Construction - Reimburse to IDOT Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 75,000 75,000 Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 270,000 270,000 Sheridan Road Resurfacing - Burnham to Chicago (IDOT Reimb) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 150,000 150,000 Lake Street LAPP Project Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 250,000 250,000 Traffic Signal Upgrades - Sheridan Road Chicago to Central Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 411,000 411,000
3,187,945 4,477,945
Noyes Roof Project Gaynor PRCS Grant Capital Improvement Fund 415 No - 120,000 Bridge Rehab Program - Lincoln Street (HBP) Robinson Public Works Grant Capital Improvement Fund 415 No 240,000 240,000 Bridge Street Bridge (HBP) Robinson Public Works Grant Capital Improvement Fund 415 No 200,000 200,000 Chicago Avenue Streetscape Robinson Public Works Grant Capital Improvement Fund 415 Yes 800,000 800,000 Dempster Traffic Signal CMAQ Improvements Robinson Public Works Grant Capital Improvement Fund 415 No 24,000 24,000
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City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012
* Proposed Amendments have been Shaded Below
Project Funding Fund Fund # Carryover Adopted Amended Description Head Department Source Responsible Responsible Y/N FY12 FY 12
Traffic Signal Upgrades - Sheridan Road (Carryover) Robinson Public Works Grant Capital Improvement Fund 415 Yes 674,000 674,000 Traffic Signal Upgrades - Sheridan Road (New Money) Robinson Public Works Grant Capital Improvement Fund 415 No 135,000 135,000 SUBTOTAL 2,073,000 2,193,000
Ecology Center Greenhouse Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 375,000 375,000 Ladd Arboretum Bike Path Renovations Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 200,000 200,000 Lakefront - Lagoon Area Improvements Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 400,000 400,000 SUBTOTAL 975,000 975,000
Animal Shelter Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 Yes 450,000 450,000 Currey Park Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 No 200,000 200,000 Grey Park Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 No 26,200 26,200 Grandmother Park Gaynor PRCS Private Donation Capital Improvement Fund 415 Yes 125,000 125,000 Lakefront - Lagoon Area Improvements Gaynor PRCS Private Donation Capital Improvement Fund 415 No 500,000 500,000 SUBTOTAL 1,301,200 1,301,200
Alley Maintenance Robinson Public Works SA Reserves Special Assessment 420 No 125,000 125,000 Alley Paving City Share Robinson Public Works SA Reserves Special Assessment 420 No 670,000 670,000 Alley Paving Private Share Robinson Public Works SA Reserves Special Assessment 420 No 360,000 360,000 SUBTOTAL 1,155,000 1,155,000
Maple Garage Store Front Improvement Griffin CED Parking Parking 505 Yes 150,000 150,000 Citywide Parking Meter Upgrades Lyons Admin Serv Parking Parking 505 No 1,400,000 1,400,000 Resurfacing of City Owned Surface Lots Lyons Admin Serv Parking Parking 505 No 210,000 210,000 Comprehensive Signage Program Lyons Admin Serv Parking Parking 505 No 250,000 250,000 Parking Garages - Capital Maintenance Gaynor PRCS Parking Parking 505 No 800,000 800,000 Service Center Parking Deck Repairs Robinson Public Works Parking Parking 505 Yes 50,000 50,000 Parking Lot 4 Improvements Robinson Public Works Parking Parking 505 Yes 540,000 540,000 SUBTOTAL 3,400,000 3,400,000
Filter and Filter Roof Rehab Stoneback Utilities Water Revenues Water 510 No 995,000 995,000 Security Improvements Stoneback Utilities Water Revenues Water 510 No 50,000 50,000 Zebra Mussel System Repair Stoneback Utilities Water Revenues Water 510 Yes 90,000 90,000 SCADA System Improvements Stoneback Utilities Water Revenues Water 510 Yes 1,340,000 1,340,000 Water Main Installation Stoneback Utilities Water Revenues Water 510 No 3,100,000 3,100,000 Asbestos Removal Stoneback Utilities Water Revenues Water 510 No 50,000 50,000 Standpipe Painting Stoneback Utilities Water Revenues Water 510 No 1,120,000 1,120,000 Master Meter Replacement Stoneback Utilities Water Revenues Water 510 No 50,000 50,000 Roof Replacements Stoneback Utilities Water Revenues Water 510 No 150,000 150,000 Switchgear Repair Stoneback Utilities Water Revenues Water 510 Yes 12,000 12,000 High Lift Window Replacement Stoneback Utilities Water Revenues Water 510 Yes 110,000 110,000 SUBTOTAL 7,067,000 7,067,000
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City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012
* Proposed Amendments have been Shaded Below
Project Funding Fund Fund # Carryover Adopted Amended Description Head Department Source Responsible Responsible Y/N FY12 FY 12
Water Utility SCADA System Upgrades Stoneback Utilities Water Grants Water 510 Yes 350,000 350,000 SUBTOTAL 350,000 350,000
Switchgear Repair Stoneback Utilities Water - Insurance Water 510 No 420,000 420,000 SUBTOTAL 420,000 420,000
Emergency Sewer Work Stoneback Utilities Sewer Revenues Sewer 515 No 75,000 75,000 Sewer Lining Stoneback Utilities Sewer Revenues Sewer 515 No 250,000 250,000 Sewer Repairs on Street Improvements Stoneback Utilities Sewer Revenues Sewer 515 No 428,000 428,000 SUBTOTAL 753,000 753,000
Large Diameter Sewer Rehabilitation - Phase 1 Stoneback Utilities IEPA Loan Sewer 515 No 4,000,000 4,000,000 SUBTOTAL 4,000,000 4,000,000