05/07/19 Page 1 Item #11 CITY OF DANA POINT AGENDA REPORT DATE: TO: FROM: MAY 7, 2018 HONORABLE MAYOR AND CITY COUNCIL MARK DENNY, CITY MANAGER SUBJECT: ORANGE COUNTY SHERIFF’S DEPARTMENT CONTRACT FOR FY19 RECOMMENDED ACTION: That the City Council consider the Law Enforcement Services Agreement with the County of Orange for law enforcement services for Fiscal Year 2019-20 (FY20) and authorize the City Manager to execute the agreement; and, authorize the City Manager to execute amendments to the Agreement in an amount not to exceed the related Council approved budget. DISCUSSION: The City of Dana Point contracts with the Orange County Sheriff’s Department (“OCSD”) for dedicated law enforcement services. The OCSD is responsible for providing professional, responsive law enforcement services to our residents, businesses and visitors. Attached is the proposed Law Enforcement Services Agreement (“OCSD Agreement”) for FY20. The proposed agreement is for $12,855,265, an increase of $154,251 or 1.21% over the FY19 amended contract of $12,701,014. The increase is due primarily to increased costs for benefits (+137,567), other components of compensation such as training- related pay (+$11,199) and overtime (+$4,572), indirect costs such as OCSD Department Overhead (+$3,757) and County Overhead (+$1,002), and increase in cost for Vacancy Credits (+$62,108). The total Police Services Department budget, including the OCSD Agreement, is projected to be $13.7 million for FY20, or 34.2% of the proposed budget, and continues to be the fastest growing cost for the City. There are no proposed changes to the level of service in the OCSD contract. However, there are two staffing changes that have resulted in lower costs for the City. The first is the removal of the Community Services Officer (CSO) dedicated to and funded by the County’s Dana Point Harbor (OC Parks). With the harbor now transitioned to a master lessee, the Dana Point Harbor Partners have chosen to pursue alternative services than a County CSO to address vehicles Reviewed By: DH X CM X CA
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05/07/19 Page 1 Item #11
CITY OF DANA POINT
AGENDA REPORT
DATE:
TO:
FROM:
MAY 7, 2018
HONORABLE MAYOR AND CITY COUNCIL
MARK DENNY, CITY MANAGER
SUBJECT: ORANGE COUNTY SHERIFF’S DEPARTMENT CONTRACT FOR FY19
RECOMMENDED ACTION:
That the City Council consider the Law Enforcement Services Agreement with the County of Orange for law enforcement services for Fiscal Year 2019-20 (FY20) and authorize the City Manager to execute the agreement; and, authorize the City Manager to execute amendments to the Agreement in an amount not to exceed the related Council approved budget.
DISCUSSION:
The City of Dana Point contracts with the Orange County Sheriff’s Department (“OCSD”) for dedicated law enforcement services. The OCSD is responsible for providing professional, responsive law enforcement services to our residents, businesses and visitors. Attached is the proposed Law Enforcement Services Agreement (“OCSD Agreement”) for FY20.
The proposed agreement is for $12,855,265, an increase of $154,251 or 1.21% over the FY19 amended contract of $12,701,014. The increase is due primarily to increased costs for benefits (+137,567), other components of compensation such as training-related pay (+$11,199) and overtime (+$4,572), indirect costs such as OCSD Department Overhead (+$3,757) and County Overhead (+$1,002), and increase in cost for Vacancy Credits (+$62,108).
The total Police Services Department budget, including the OCSD Agreement, is projected to be $13.7 million for FY20, or 34.2% of the proposed budget, and continues to be the fastest growing cost for the City. There are no proposed changes to the level of service in the OCSD contract. However, there are two staffing changes that have resulted in lower costs for the City. The first is the removal of the Community Services Officer (CSO) dedicated to and funded by the County’s Dana Point Harbor (OC Parks). With the harbor now transitioned to a master lessee, the Dana Point Harbor Partners have chosen to pursue alternative services than a County CSO to address vehicles
Reviewed By: DH X CM X CA
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violating their parking policies. As a result, the City is left with four CSO’s in the contract. Given the increased service demands at the remaining County facilities (Salt Creek Beach, Strands Beach, Capo Beach), OC Parks has elected to provide reimbursement to the City for one-quarter of the remaining CSOs, reducing the City’s funding obligation for CSO’s by one position. Additionally, the contract removes a part-time, non-sworn position, which will allow the City to hire the position directly to serve the same function as a City employee, reducing overhead costs. There is an extensive discussion of the Sheriff’s contract included in the Long Term Financial Section of the FY20 Proposed Budget. Notably absent from the OCSD Agreement are wage increases for OCSD personnel; as of this writing the County is still in negotiations with its labor unions. It is expected that raises will be given, and that the increased cost will be allocated to contract cities such as Dana Point. Given that, in addition to a line item in the Police Services Department proposed budget of $12,855,265 for this agreement, the FY20 Proposed Budget also includes a Labor Contingency line item to cover amendments that will likely be necessary to cover wage increases. The Recommended Action includes a request to authorize the City Manager to execute an amendment to the OCSD agreement up to the amount approved by the City Council in the FY20 budget for these services.
The cost of policing has been the fastest growing component of most cities budgets for decades, but particularly since enhanced pensions came about in the late 1990’s. OCSD continues to provide outstanding service to the City that our residents and businesses have come to expect, and for which our visitors certainly appreciate. Dana Point is a world class destination for our visitors that contribute considerably to the local economy, and it is imperative that the City maintain its identity as a safe community. OCSD, operating as the City’s Police Services Department, is a community partner and has established their Community Oriented Policing philosophy by being an integral part of City operations. FISCAL IMPACT: The proposed FY20 contract amount is $12,855,265, or 1.21% higher than the FY19 contract total of $12,701,014 and is included in the proposed FY20 budget. A contingency amount is also included in the budget to cover an amendment to this agreement to cover the results of currently pending County labor negotiations. ACTION DOCUMENTS:
A. Law Enforcement Services Agreement …………………………..…………….….3 • Attachment A: Regular Services By County – Subsection C-3 …………..…27 • Attachment B: Payment – Subsection G-2………………………………….....28 • Attachment C: City of Dana Point Ordinance No. 90-07 Licensing……….....29 • Attachment D: County Billing Policy………………………………………….….30 • Attachment E: Policy for Distribution of Forfeited And Seized Assets……….34 • Attachment F: Resolution No. 00-07-25-03……………………………………..36
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ACTION DOCUMENT A
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Attachment A. Regular Services By County – Subsection C-3
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Attachment B: Payment – Subsection G-2
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Attachment C: City of Dana Point Ordinance No. 90-07 Licensing
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Attachment D: County Billing Policy
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Attachment E: Policy for Distribution of Forfeited And Seized Assets.
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Attachment F: Resolution No. 00-07-25-03
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Attachment G: Orange County Traffic Violator Apprehension Program.
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