TO: Honorable City Council - Granicus

TO: Honorable City Council FROM: Jesus M. Gomez, City Manager BY: Theresa Devoy, CMC, City Clerk SUBJECT: RESOLUTION NO. 19-10 - DESTRUCTION OF OBSOLETE RECORDS Background: State law provides that certain City records, which are not required for legal or legislative purposes, may be destroyed after two years. In addition, in February 2009, City Council adopted Resolution No. 09-05, establishing a records retention schedule for all City records. Attached is a list of obsolete records submitted by the Human Resources and Transportation departments that may be destroyed pursuant to State law and the City’s adopted retention schedule. The City Attorney has reviewed the list and approved destruction. Fiscal Impact: None. Citizens Advised: N/A Strategic Action Plan Implementation: N/A Recommended Action: Staff recommends City Council adopt Resolution No. 19-10, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE HUMAN RESOURCES AND TRANSPORTATION DEPARTMENTS.

Attachments: 1. Resolution No. 19-10 2. Department Request forms

City Council Agenda Report March 19, 2019

ATTACHMENT NO. 1

RESOLUTION NO. 19-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE HUMAN RESOURCES AND TRANSPORTATION DEPARTMENTS.

WHEREAS, Section 34090 of the Government Code provides for the destruction of public records more than two years old with the consent of the Department Head and the approval of the City Attorney and legislative body by resolution; and

WHEREAS, the City Council adopted Resolution No. 09-05 on February 17, 2009, establishing a Records Retention Schedule, which identified City records and established their retention.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NORWALK DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. In accordance with Government Code §34090, the following identified records are no longer required:

§ Personnel Files – through 2014 § Payroll Leave Requests – through 2016

Section 2. Pursuant to the approval of the City Attorney, the City Council does hereby authorize the destruction of said records from the Human Resources and Transportation departments of the City of Norwalk.

Section 3. The City Council hereby finds and determines that said aforementioned records are more than two years old and/or are no longer required nor are the same required to be kept by statute or law.

Section 4. The City Clerk is hereby directed to cause said records to be destroyed in accordance with the terms and conditions of Section 34090 of the Government Code of the State of California.

Section 5. That upon destruction of the identified records, the City Clerk Department shall make a certification of destruction of such records and file the original of same in the office of the City Clerk.

APPROVED AND ADOPTED on this 19th day of March 2019.

______________________________ JENNIFER PEREZ

MAYOR ATTEST: ________________________________ THERESA DEVOY, CMC CITY CLERK

/1:-r~~ NORWALK A Connected Community

AUTHORITY TO DESTROY OBSOLETE RECORDS DEPARTMENT HEAD APPROVAL

I, Cathy R. Thompson, Director of Human Resources of the City of Norwalk, California, DO HEREBY CERTIFY that the attached list of records, on fi le in the Office of Human Resources have been maintained in accordance with the City's adopted Retention Schedule, and are not related to any outstanding claim , lawsuit or other legal proceeding or dispute.

Date

City of NORWALK

Request for AUTHORITY TO DESTROY OBSOLETE RECORDS

HONORABLE COUNCIL of the City of Norwalk:

The City Clerk respectfully requests authority to destroy the following records submitted by the Human Resources department:

Description of Record

CITY ATTORNEY'S CONSENT

By __ _ -----------­

Title City

Date ]Y\(vxD5JJPlj

Presented to City Council

Date

Approved by City Council

Date _______ _

S:\Destruction of Records\Authority to Destroy Obsolete Records\Form -Authority to Destroy- Personnel Files 2014.doc CyCk-8 (9/00)

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File No. Description of Record City's Adopted Years Covered Retention By Record

2 McZeal, Fred D. 06/02/2014 2 Montalvo, Marc-Anthony 11/06/2014 2 Nihipali , Jat 02/12/2014 2 Persi, Michael S. 10/02/2014 2 Ragay, Maria Carolina 12/30/2014 2 Ridley, Graham S. 12/30/2014 2 Rivas, Brent 05/31/2014 2 Roman, Erlinda L. 12/18/2014 2 Ronderos, Adriane N. 09/29/2014 2 Ruiz, Rosalinda 03/10/2014 2 Ruiz, Sylvia M. 10/24/2014 2 Schmidt, Livia L. 06/14/2014 2 Session , Cecily K. 03/07/2014 2 Taluban , Leonora C. 12/30/2014 2 Tenari , Andrew P. 05/05/2014 2 Tiiman , Michael A. 07/17/2014 2 Williams, Jasmine 08/31/2014

YW2014 Aguilar, Luz Maria C. 09/05/14 YW2014 Aguirre, Marcos J. 09/05/14 YW2014 Almazan-Reyes, Xena 09/05/14 YW2014 Alvarado, Karen 09/05/14 YW2014 Alvarez, Berenice 09/05/14 YW2014 Andrew, Charles 09/05/14 YW2014 Armendariz, Jesse 09/05/14 YW2014 Barcenas, Lizette R. 09/05/14 YW2014 Castro, Ariel 09/05/14 YW2014 Cuevas Ariana 09/05/14

YW2014 Dominguez, Emily R. 09/05/14 YW2014 Esquivel, Megan 09/05/14 YW2014 Flores, Shaury E. 09/05/14 YW2014 Gallegos, Vanessa 09/05/14 YW2014 Hidalgo-Galvez, Anissa R. 09/05/14 YW2014 Gamez, Gabriela 09/05/14 YW2014 Garcia, Eileen C. 09/05/14 YW2014 Garza, Sarahi J. 09/05/14 YW2014 Gutierrez, Marissa 09/05/14 YW2014 Hernandez, Allen R. 09/05/14 YW2014 Kelada, Youssef M. 09/05/14 YW2014 Kendrick , Marisa P. 09/05/14 YW2014 Lopez, Fabian 09/05/14 YW2014 Martinez, Julio 09/05/14

CITY ATTORNEY'S CONSENT Presented to City Council

the records enumerated above. Date

Approved by City Council

Title City Attorney

Date Mc,f\cn51 Lo\1 Date _____ _

S:\Destruction of Records\Authority to Destroy Obsolete Records\Form -Authority to Destroy- Personnel Files 2014.doc CyCk-8 (9/00) 2

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File No. Description of Record City's Adopted Years Covered Retention By Record

YW2014 Martinez, Roberto 09/05/14 YW2014 Mata, Jr., Joe E. 09/05/14 YW2014 Mata, Steve A. 09/05/14 YW2014 Mendoza, Reyna M. 09/05/14 YW2014 Munoz, Alison E. 09/05/14 YW2014 Partee, Jeremiah W . 09/05/14 YW2014 Peralta, Veronica 09/05/14 YW2014 Perez, Erika N. 09/05/14 YW2014 Quintana, Joshua A. 09/05/14 YW2014 Ramirez, Venezia 09/05/14 YW2014 Reyes, Jonathan A. 09/05/14 YW2014 Reyes, Miguel A. 09/05/14 YW2014 Rivas, Odalys R. 09/05/14 YW2014 Rodriguez, Gema G. 09/05/14 YW2014 Rodriguez, Laura A. 09/05/14 YW2014 Rodriguez, Rocio M. 09/05/14 YW2014 Romero, Lucia E. 09/05/14 YW2014 Ruiz, Gregory M. 09/05/14 YW2014 Sandoval, Alfredo A. 09/05/14 YW2014 Santana, Jr. , Sergio 09/05/14 YW2014 Solorzano, Alan S. 09/05/14 YW2014 Stebbins, Caitlin M. 09/05/14 YW2014 Teddawis, Mohab A. 09/05/14 YW2014 Tobias, Melissa 09/05/14 YW2014 Valdez, Ruby Y. 09/05/14 YW2014 Varoz, Anthony R. 09/05/14 YW2014 Vasquez, Michelle S. 09/05/14 YW2014 Zaragoza, Anthony M. 09/05/14

CITY ATTORNEY'S CONSENT Presented to City Council

Consent i Date

By __ ~ Approved by City Council

Title City Attorney

Date HoanS. 101~ Date-----------

S:\Destruction of Records\Authority to Destroy Obsolete Records\Form -Authority to Destroy- Personnel Files 2014.doc CyCk-8 (9/00) 3

/k~~ NORWALK A Connected Community

AUTHORITY TO DESTROY OBSOLETE RECORDS DEPARTMENT HEAD APPROVAL

I, James C. Parker, Exec. Director of Regional Transportation of the City of Norwalk, California, DO HEREBY CERTIFY that the attached list of records, on file in the Office of the {Department} have been maintained in accordance with the City's adopted Retention Schedule, and are not related to any outstanding claim , lawsuit or other legal proceeding or dispute.

Date

City of NORWALK Request for

AUTHORITY TO DESTROY OBSOLETE RECORDS HONORABLE COUNCIL of the City of Norwalk:

The City Clerk respectfully requests authority to destroy the following records submitted by the (Department]:

File No. Description of Record

Payroll Leave Requests

FOR DEPARTMENTAL USE

Date ZI26Jl019

By __ -------­Title City Attorney

Date '"Q -S / l_JJ)S

W:\_FORMS\Records Retention\Form -Authority to Destroy.doc CyCk-8 (9/00)

City's Years Covered By Adopted Record Retention 2 years Through 12/31/16

Presented to City Council

Date

Approved by City Council

Date ____________ _