Conducting Business with the U.S. Nuclear Regulatory Commission Vonna Ordaz, Director Office of Small Business and Civil Rights Conducting Business with.

Conducting Business with the

U.S. Nuclear Regulatory

Commission

Vonna Ordaz, DirectorOffice of Small Business and Civil Rights

Agenda

• Who We Are• Our Mission • What We Regulate and Primary Functions• NRC Profile• What We Buy• Small Business Program Roles, Customers

and Tools • Small Business Goals and Accomplishments

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3

Who We Are

• The Energy Reorganization Act of 1974 established the U.S. NRC to regulate commercial uses of nuclear material

• Other duties of the former Atomic Energy Commission were assigned to Department of Energy

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To license and regulate the nation’s civilian use

of byproduct, source and special nuclear

materials to ensure adequate protection of

public health and safety, promote the common

defense and security, and protect the

environment.

Our Mission

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What We Regulate

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77

NRC Profile• NRC Budget

$1.053 billion for FY 2013 (contract spending = $253M)$1.054 billion for FY 2014

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What We Buy

• Information technology products and services

• Administrative support

• Engineering support and technical assistance

• Consulting support

• Construction and renovation

• Auditing & financial management

• Training

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Small Business Program: Our Role

• Recommends small business set-asides, sources, and incentivized measures

• Ensures compliance with small business laws and business development initiatives

• Provides small business counseling

• Engages in outreach efforts

• Delivers training and technical assistance

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Small Business Program Customers• NRC technical and acquisition staff

• Small Businesses (SB), including those owned by: - Disadvantaged (SDBs) - includes SBA certified 8(a) firms - Women (WOSB) - Economically Disadvantaged Women (EDWOSB) - Historically Underutilized Business Zone (HUBZones) - Veterans (VOSB) - Service-Disabled Veterans (SDVOSBs)

• Congress, Federal agencies, chambers of commerce and business organizations

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Small Business Program Tools & Services• Annual Forecast of NRC Contract Opportunities:

http://www.nrc.gov/about-nrc/contracting/forecast.html

• NRC Small Business Program Calendar of Events: http://www.nrc.gov/about-nrc/contracting/small-business/calendar-of-events.pdf

• NRC Small Business Web site: http://www.nrc.gov/about-nrc/contracting/small-business.html

• Facilitate capability presentations with potential agency customers: [email protected]

Small Business Goals • NRC’s FY 2014 small business prime contract

goal – 31.5%

- Small Disadvantaged – 5% - Women-Owned – 5% - Historically Underutilized Business Zone – 3% - Service-Disabled Veteran-Owned – 3%

• NRC’s FY 2014 small business subcontract goal – 40%

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Small Business Accomplishments FY13 • Awarded $32 million to 8(a) businesses

• More than doubled the small disadvantaged small business prime contract goal

• Awarded the largest amount of dollars to date to women-owned and serviced-disabled veterans

• Exceeded 4 out of 5 small business prime contract goals

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Contact Information:

NRC’s Small Business Program

(301) 415-7381 (800) 903-SBCR (7227)

TDD: (301) 415-5244

[email protected]

How to Identify Business Opportunities & 8(a)

Contracting at the NRC

Anthony BriggsSmall Business Program Manager

Agenda

• How to Identify Business Opportunities• Top NRC and 8(a) Commodity Areas• Evaluating the 8(a) Marketplace• 8(a) Contracting Process at the NRC• Security Clearance Requirements • Strategic Sourcing Impact and How to Adapt• Marketing Tips • Upcoming Opportunities

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How to Identify Business Opportunities• Forecast of Contract Opportunities - Part I, FY14 Acquisition Opportunities - Part II, Current Active Contract Listing http://www.nrc.gov/about-nrc/contracting/forecast.html

• Electronic Bulletin Board ($15,000 - $25,000)http://www.nrc.gov/about-nrc/contracting/general/notice.html

• Federal Business Opportunities (FBO)http://www.fbo.gov

How to Identify Business Opportunities• Unsolicited Proposals - Innovative and unique - Independently developed - Not be an advance proposal for requirement - Worthwhile and benefit mission responsibilities

• USASpending.gov - Review industries where money is spent - Review when contracts expire - Review top contract vehicles, commodities & contractors www.usaspending.gov

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Top Commodity Categories Spending Analysis FY11-FY12

IT

Technica

l Ass

istance

/ Rese

arch

Facilitie

s

Corp /

Admin

Serv

ices

Educatio

n / Tra

inin

g

Oth

er / M

isc P

roduct

Consultin

g

Meetin

gs / C

onfere

nces

PCard O

ther

0.0

20,000,000.0

40,000,000.0

60,000,000.0

80,000,000.0

100,000,000.0

120,000,000.0

140,000,000.0

160,000,000.0

150,302,797.6

136,642,001.6

124,253,371.0

23,473,475.012,827,748.8

8,194,997.36,998,080.8

1,407,649.91,020,021.0

134,604,576.1139,381,490.4

72,305,658.6

26,482,683.7

12,817,797.57,011,817.1 7,376,770.5

1,870,927.61,320,642.5

FY11: $403.2MFY12: $465.1M

FY12 FY11

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Top 8(a) Commodity Areas

• Administrative Support

• Multimedia Support

• Telecommunications

• Construction Renovations

• Transportation

• Information Technology

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Top Five 8(a) Prime Contractors

Based upon dollar value of awarded contracts

• 3links Technologies, Inc.

• Intelligent Fiscal Optimal Solutions, Inc.

• Qi Tech, LLC

• Centeva, LLC

• Aqiwo, Inc.

Evaluating the 8(a) Marketplace

“INFORMAL” market research

• System for Award Management www.sam.gov

• SBA’s Small Business Dynamic Search Database http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm

• USAspending www.usaspending.gov

• Colleague referrals

• Search engines: Google, Yahoo, Bing, etc.

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Evaluating the 8(a) Marketplace

“FORMAL” market research

• Market survey through a Sources Sought Notice

• Presolicitation conferences

• Capability presentations

• Business conference events

• Evaluation of published price lists, past performance and history

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8(a) Contracting Process

• Partnership Agreement with SBA - Purpose to delegate SBA’s contract functions to NRC

- Procedures for expediting 8(a) awards

• 8(a) Sole Source

• 8(a) Competitive

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8(a) Contracting Process

• 8(a) Sole Source – under $4 million

- Draft SOW - Responses to Capability Questions - Presentation to acquisition, technical and small business staff - Selection of most suitable 8(a) firm - Negotiate and award contract with selected firm

• 8(a) Competitive – over $4 million

- Final SOW - Evaluate multiple 8(a) firms

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Security Clearance Requirements • Building Access - Escorted - Unescorted (more than 30 days)

• Security Clearance - Prime contractor, subcontractors and consultants - Pre-screen applicants (written record) - SF 85P, FD 258, NRC Form 187 - IT access (Level I & II)

• NRC Policy: http://pbadupws.nrc.gov/docs/ML0417/ML041770520.pdf

Strategic Sourcing Impact and How to Adapt • Federal strategic sourcing initiatives

• Purpose – cost savings and streamlining

• Consolidating contracts for similar commodities (services/products)

• Enterprisewide contracts

• Contract values will grow

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Strategic Sourcing Impact and How to Adapt • Contract Bundling - Bundling Justification

- SBA must approve

- Rationale posted on agency public website

- May challenge agency decision

• Limitation on Subcontracting - Leverage partnerships of similarly situated entities

- Keep SBA in the loop and get approval for teaming

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Strategic Sourcing Impact and How to Adapt • Limitation on Subcontracting - GAO Decision B-409001 http://

www.gao.gov/assets/670/660199.pdf

- Protest claiming awardee’s proposal violated the limitation on subcontracting

- NDAA 2013 amended Small Business Act

- Costs incurred by similarly situated small business subcontractors shall not be considered subcontracted costs

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Marketing Tips • Focus on past performance, target similar

agencies• Know your customer’s agency forecast • Work with the small business, project, and

contracts offices• Don’t discount subcontracting or simplified

acquisition options

• Know your market and company strengths– Debriefs, win or lose

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Marketing Tips • Obtain copies of current NRC contracts - Forecast of Contract Opportunities Part II

http://www.nrc.gov/about-nrc/contracting/small-business/forecast.html

- Identify contracts

- Enter contract number into public reading room database http://adams.nrc.gov/wba/

- Instantly retrieve electronic copy of contract

- Schedule a meeting with Small Business Program

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Click on the public document reading room on our public Web site: www.nrc.gov

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Click on Begin Web-Based ADAMS Search

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Enter the contract number into the search bar under the Content Search tab

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Prime Contract Opportunities*

• Hearing Room AV Equipment Installation (FY14) - Install, configure and integrate AV equipment - Proposed acquisition method 8(a) sole source - Acquisition range $500,000 -$1 million

• Technical Support for Part 74, "Material Control and Accounting of Special Nuclear Material (FY14)

- Review and evaluate public comments and assist in revisions (http://www.nrc.gov/reading-rm/doc-collections/cfr/part074/)

- Proposed acquisition method 8(a) sole source - Acquisition range $500,000 - $1 million

* Subject to change

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Prime Contract Opportunities*

• Conference Support Services (FY14) - Website development, maintenance, onsite registration

support, logistical and other support for annual conference - Proposed acquisition method 8(a) sole source - Contract No. NRC-HQ-11-C-03-0062 - Acquisition range $3.5 - $4 million

• Language Translation Support Services (FY14) - Written and verbal translation of documents and meetings - Acquisition method 8(a) sole source - Contract No. NRC-27-08-325 - Acquisition Range $500,000 - $1 million

* Subject to change

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Prime Contract Opportunities*

• Technical Assistance to Reactor and Environmental Programs (FY14)

- Activities aimed at ensuring adequacy of plant design, construction, operations and environmental protection

- Partial small business set-aside - Acquisition range $150 - $200 million

• Project Management Methodology (FY14) - Maintenance and user support for NRC’s customization of IBM Rational Software - GSA small business set-aside - Contract No. NRC-DR-33-10-365 - Acquisition range $2 - $5 million* Subject to change

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Prime Contract Opportunities*

• Diversity and Inclusion Support Services (FY14) - Review performance measures for effectiveness, evaluate

progress and recommend improvements - Proposed acquisition method EDWOSB set-aside - Contract No. NRC-27-08-322 - Acquisition range $100,000 - $200,000

• Office Supplies (FY14) - Acquisition Method TBD - Contract No. NRC-DR-10-09-402 - Acquisition range: $10 - $15 million

* Subject to change

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Prime Contract Opportunities*

• Custodial Management Support Services (FY15) - SDVOSB set-aside - Contract No. NRC-10-10-373 - Acquisition range $7 - $10 million

• Building Operations & Maintenance Support (FY15) - Physical infrastructure maintenance and repairs of HQ located in Rockville, MD - Acquisition method HUBZone set-aside - Contract No. NRC-HQ-11-C-10-0064 - Acquisition Range $10- $15 million

* Subject to change

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Prime Contract Opportunities*

• Independent Verification and Validation (FY15) - GSA small business set-aside - Contract No. NRC-DR-33-10-323 & NRC-DR-33-10-324 - Acquisition range $2 - $5 million

• Executive Transportation Support Services (FY16) - 24/7 transportation support to senior executives - Requires top-secret clearance for drivers - Contract No. NRC-10-10-373 - Acquisition range $1 - $1.5 million

* Subject to change

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Contact Information:

NRC’s Small Business Program

(301) 415-7381 (800) 903-SBCR (7227)

TDD: (301) 415-5244

[email protected]