City Manager’s WEEK-IN-REVIEW - Palm Coast, …docs.palmcoastgov.com/departments/citymanager/weekin...2017/07/31  · City Manager’s 8/4/2017 This month, the Palm Coast Water Buoys

City Manager’s 8/4/2017

This month, the Palm Coast Water Buoys

were featured in the latest edition of the

Florida Water Resources Journal.

For the second year in a row, and the

seventh time since 2007, the City of Palm

Coast “Water Buoys” team won the Top

Ops National Championship of the

American Water Works Association.

Team members, who are part of the City’s

Utility Department, defeated 17 teams

from across the U.S. and Canada in a

brain-bowl style Q&A Contest at the

American Water Works Association

annual conference. The Palm Coast team

won the state championship in April for

the 11th time in the past 13 years.

The August 2017 publication can be

viewed online by going to this link.

City Recognized in State Publication

On the front cover – Top-Ops team members (left to right)

Fred Greiner, Coach Jim Hogan,

Tom Martins and Peter Roussell

WEEK-IN-REVIEW

Check out the new look to the City Manager’s WEEK IN REVIEW! Check back each week to learn about the City’s weekly highlights!

Friday, August 11, 8:30pm Central Park at Town Center

Tuesday, August 15, 5pm Central Park at Town Center

Next Week:

Tuesday, August 8, City Council Workshop, 9am, City Hall – Community Wing, 160 Lake Avenue

Attachments:

Administrative Services & Economic Development Department Update

Finance/BAC Update

Public Works Department Update

Community Development Department Update

Utility Department Update

Humane Society Pet of the Week

Food Truck Tuesday (Aug. 15 event),

Pre-registration opens for Intracoastal Waterway Cleanup (Sept. 9 event)

Three traffic signal loops to be installed, causing lane closures on night of Aug. 8.

Announcements

Attachments

News Releases

ADMINSTRATIVE SERVICES & ECONOMICAL DEVELOPMENT-Beau Falgout

Communications & Marketing The Communications & Marketing Division responded to various media/public requests and coordinated advertising. News releases sent this week included Food Truck Tuesday (Aug. 15 event), Pre-registration opens for Intracoastal Waterway Cleanup (Sept. 9 event) and three traffic signal loops to be installed, causing lane closures on night of Aug. 8. The Division staffed the Council business meeting and workshop, coordinating all aspects of the Photo Contest winner’s recognition. Digital Communications posted this week’s Discover Palm Coast Radio Show podcast; listen here: https://itunes.apple.com/us/podcast/rumors-and-gossip-around-town/id1224613710?i=1000390497088&mt=2. Digital Communications also provided photos for the new FPL Service Center, created the survey and artwork for the “Name Our Mascot” for the Intracoastal Waterway Cleanup contest and completed graphic design including the August Food Truck Tuesday flier and Facebook header, a single-color version of “Rooted in Nature” logo and began work on the updated parks facility guide. The team met with Flagler County Emergency Management regarding a reprint of the Disaster Preparedness Guide. Our Public Relations Intern assisted in planning promotions for the Intracoastal Waterway Cleanup mascot, wrote and sent the Food Truck Tuesday news release, assisted with the Photo Contest winners display and worked on PPTs and video for the Virtual Citizens Academy project. Video Production videotaped and aired live the Council business meeting and prepared news and announcements for Palm Coast Television’s on-screen ticker tape. He assisted the interns with preparing finished video pieces for Virtual Citizens Academy modules and videotaped one of the welcome videos for the project. Script elements were developed and videotaping was done for a “Powering up a PEP Tank” video, a step-by-step training video for the Utility Department. The Video Production Intern edited a Food Truck Tuesday’s promo video; watch it here: https://youtu.be/fNpP7jynjnM. The intern also worked on video and PPTs for the Virtual Citizens Academy. Social media was active with posts on Facebook, Twitter and Instagram.

Processed 8 public records

requests.

Prepared and processed 12 documents for recording.

Prepared 4 agenda items.

Prepared and posted 1 agenda and 2 sets of approved meeting minutes to Web.

Processed 7 resolutions.

Processed 1 ordinance.

Conducted interviews for the multi-divisional staff assistant.

City Clerk

Central Services Division

Purchasing

Status Ref. # Project

Open RFP-ADM-17-50 State Lobbyist Services Open ITB-PW-U-17-56 NSF 60 Approved Anionic Polymer Open ITB-PW-FLT-17-59 72" Cut Articulating Mower Deck Open RFQ-UT-17-60 Utility Line Repair and Restoration Open ITPQ-CD-CME-17-61 L-1 AND K-1 SURFACE WATER CONTROL STRUCTURE REHABILITATION Evaluating ITB-PW-U-17-55 High Calcium Bulk Quicklime Evaluating ITB-UT-17-57 Valve Exerciser/Vacuum with Attachments on a Trailer Evaluating ITB-PW-U-17-52 Sodium Hydroxide (25% - Rayon or Membrane Grade Caustic) Completed RFP-PR-17-38 Palm Harbor Golf Course and Grounds Maintenance Service Completed RFP-PR-17-41 Concession Operation & Mgmt of Palm Harbor Food & Beverage Facilities Completed ITB-UT-WD-17-44 WTP 2 Roof Replacement & Exterior Repairs Completed RFP-UT-WD-17-40 Full Service Maintenance Program for Water Storage Tanks Completed LOI-CD-CME-17-46 Belle Terre Pkwy/BTM Boardwalk Replacement Design

Contracts Processed:

Rush Truck Centers of Florida, Inc., Piggyback Sublet Vehicle Repair, IFB17-0047

Allied Universal Corporation, Renewal for Sodium Hypochlorite, ITB-PW-U-16-14

Distributor Operations, Inc., dba IBS of Coastal Daytona, Piggyback Hardware-Batteries and Flashlights 13-B-

113AK

Applied Technology & Management, Inc., for Marine Design Engineering and Consulting Services, RFQ-CD-

CME-17-36

Lanzo Trenchless Technologies South for Cured in Place Pipe (CIPP) Rehab. Services, RFP-CD-CME-17-37

CivicPlus/CivicRec dba Icon Enterprises, Inc., for IT Professional Services, GS-35F-01244

Facebook POST OF THE WEEK

Recognizes staff from Parks & Rec Month

FINANCE – Chris Quinn, Director

BUSINESS CONSULTING

This Week – 16 Consulting Sessions, 40 Consulting Hours

Total for Month – 16 Consulting Sessions, 40 Consulting Hours

PALM COAST BAC IMPACT

Economic Impact This Fiscal Year - $2,324,000

Economic Impact to Date- $28 Million

Return on Investment - $86 per Tax Dollar Invested

NEW PALM COAST COMMERCIAL BUSINESSES

Savages Smoke Shop Inc – 1475 Palm Coast Pkwy – Retail Sales

NEW PALM COAST HOME BASED BUSINESSES

Squeaky Clean Auto Mobile Detailing – Auto/Boat Detailer

Vierra & Son Construction LLC – Framing Contractor

Lex Fencing Inc –Fence Contractor

TLW Screening LLC – Handyman Service

Phil Nelson- Unclassified Personal Service

Allaboutplaygrounds LLC – Repair Service

Debra Koehler – Consultant

PUBLIC WORKS – Nestor Abreu, Director

CITYWIDE FACILITY REQUESTS

ROAD CALLS

VEHICLES - REPAIR

VEHICLES - INSPECTIONS

VEHICLES - PM'S

SMALL EQUIPMENT - INSPECTIONS

HAND HELD EQUIPMENT & MOWERS - ROAD CALLS

HAND HELD EQUIPMENT & MOWERS - REPAIRS

HAND HELD EQUIPMENT & MOWERS - PM'S

3

6

3

1

1

20

1

20

11

11

1

44

6

Facility & Fleet Service City Fleet Fire Fleet

44,987

324

243

41

227

3

WEEKLY PARK & HIKING TRAILS INSPECTION - BY LINEAR FEET

PARKS & TRAIL SIGN INSPECTION

INSPECT PARKS & ATHLETIC FIELD IRRIGATION ZONES

PARKWAY MEDIAN MAINTENANCE

INSPECT MEDIAN IRRIGATION ZONES

INSPECT, CLEAN & MAKE NECESSARY REPAIRS -HOLLAND PARK

Parks & Medians Division

Rocks added to beds- Belle

Terre South

Top dressing fields - ITSC Re-decking 50 ton tilt truck Repairing underground leak-

Golf Course

3,419

37

962

GRADED RESIDENTIAL SWALE MAINTENANCE-

LINEAR FEET

CULVERT PIPE CLEANING -# PIPE

CULVERT PIPE CLEANING -LINEAR FEET

Stormwater Division

Installation of conduit and pull box - ITSC

Installation of culvert pipe and grading limestone path – St. Joe’s

Walkway

Streets & Special Projects

St. Joe’s Walkway progress -

installation of culvert pipe and

grading limestone for path

Work continues at Indian Trails

Sports Complex conduit and pull

boxes for field lighting were

installed.

4

5

212

4

7

STREETS DIVISION

Site distance trimmingStreet light inspections & outagesPot holes repairedFire mitigation- City owned propertyRepaired damages to City PropertyTree workRepair signs

Installation of pipe crossing – Rae Drive

Swale work – P Section

Commercial Permits Issued

57 Town Court Unit 121 Interior Renovations - IMP (medical)

SMC Construction $158,000.00

Certificates of Occupancy Issued 399 Grand Landing Parkway Amenity Building

DHP Construction $609,000.00

Permitting Activities

Total Permits Issues: 274

Residential Single Family/Duplex Residences 19

Construction value improvements from October 1, 2016 to date $270,789,350

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Indian TrailsSports

ComplexRestroom

Indian TrailsSports

Complex FieldLighting

WastewaterTreatmentPlant #2

SouthernWellfield

ExpansionPhase 2

MatanzasWoods MasterPump Station

WastewaterTreatment

Plant #2 RCWDisposal Main

CommunityCenter

Pump StationsOdor Control

Project

WWTP 1MechanicalBar Screen

Replacement

ReclaimedWater

Irrigation US 1

City Capital Projects Under Construction

COMMUNITY DEVELOPMENT – Stephen Flanagan, Director

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Developer Projects Under Construction

Florida Power & Light Flagler Service Center

Starbucks @ The Shoppes of

Palm Coast is the second

Starbucks establishment in

Palm Coast, it is located at the

corner of State Road 100 and

Belle Terre Blvd. It will have

indoor seating and a drive thru.

The Florida Power &Light

(FP&L) building and site project

is nearing completion. Located

at 5910 State Road 100, this

building will be a staging area

for “Storm Riders” in emergency

situations. It provides 25,436 sq.

ft. of office, warehousing for

equipment, and lodging

facilities.

Spotlight Projects

Starbucks @ The Shoppes of Palm Coast

Utility – Richard Adams, Director

The average water demand for the week was 7.46 million gallons per day. The average wastewater flow was 6.846 million gallons per day

Crews installed 23 new water meters, 5 new reuse meters and 7 new PEP tanks.

There was a total of 29 calls after hours.

To continue efforts to reduce Inflow/Infiltration, crews inspected via CCTV 4,963 feet of gravity sewer pipe and 17 manholes.

On Thursday, Utility Services arrived at the I-95 elevated tank to finish the replacement of the PAX mixer. Friday, the tank was partially filled and the first Bac-T sample was taken. The second sample was taken on Tuesday and on Wednesday, the tank was put back on line.

The contractor, 4-C’s is hauling sludge from the drying bed at Water Treatment Plant No. 1.

Water Treatment Plant No. 2 well site lights have been replaced with new LED fixtures.

Staff at Water Treatment Plant No. 3 began working on a project to reinforce the floor grates to improve safety.

Repairs to the main conference room at the utility office were completed. The leaking clearstory windows were removed, rotted wood was replaced and the wallboard was replaced and painted.

New water meter installation. Photo on the left, the crew is hand-digging around existing utilities. On

the right, the employee is feeding the new service line through the pipe that was bored under the road.

The Palm Coast Water Buoys, the 2017

State and National Top-Ops

champions were featured in the latest

edition of the Florida Water Resources

Journal, August 2017

More on Top-Ops

On the front cover - Top-Ops team members from left, Fred Greiner, Coach Jim Hogan, Tom Martins and Peter Roussell

NEWS RELEASE – City of Palm Coast Contact: Hannah Hussmann, Communications & Marketing Intern, 386-986-3708; cell 386-214-4729 Aug. 1, 2017

Food Truck Tuesday will be held at Palm Coast’s Town Center on Aug. 15

Palm Coast – Join us for August’s Food Truck Tuesday for a night of food, fun, and excitement. This month’s beneficiary will be the Flagler Education Foundation which will host a car seat checkup in the City Hall parking lot as well as entertainment later in the evening.

Food Truck Tuesday will be 5-8 p.m. along Park Street next to Central Park in Town Center. The address of Central Park is 975 Central Ave., Palm Coast.

Each Food Truck Tuesday, presented by the City of Palm Coast, features free entertainment and a variety of food trucks – mobile kitchens, canteens and catering trucks that offer up gourmet foods including appetizers, main dishes, side dishes and desserts. There’s even a tent offering wine and beer, including craft beers.

The food trucks signed up for August include: Monsta Lobsta, Barnwood BBQ, The Good Food Truck, Woodson’s Wrap Shack, Marco’s Seafood, Arrested Appetite, Surf N Soul, Tiki T’s Mini Donuts, Bruster’s Ice Cream/Nathan’s, London Fish & Chippy, My Cousin Vinny, Kona Ice of Flagler County, It’s All Greek to Me and Big Cheese. Food Truck Tuesdays is held every month, on the third Tuesday of the month, through November.

Food Truck Tuesdays is presented by the City of Palm Coast Parks & Recreation Department. For more information, call 386-986-2323 or visit www.palmcoastgov.com/foodtruck.

Graphic of this year’s mascot, the sea turtle, is attached. The public is invited to help name the mascot by voting between Aug. 5 and 10.

NEWS RELEASE – City of Palm Coast Contact: Cindi Lane, Communications & Marketing Manager 386-986-3708; cell 386-214-4729 Aug. 1, 2017

Volunteers needed: Pre-registration opens for annual Intracoastal Waterway Cleanup Palm Coast – Everyone’s assistance is needed to help clean and protect our community's treasured waterways and adjacent trails! The City of Palm Coast is coordinating the 10th Annual Intracoastal Waterway Cleanup on Saturday, Sept. 9, and it’s now time to register to participate and to help name this year’s mascot, the sea turtle. This special event will pull together community volunteers to remove trash in and along the Intracoastal Waterway, its walkways and canals. Walkers can clean Palm Coast’s paths and trails, and boaters can work in saltwater canals and Intracoastal waters. The clean-up adventure will begin at 8 a.m. Sept. 9, at Holland Park, 18 Florida Park Drive, Palm Coast, where supplies will be distributed to commence the morning activities. Following the cleanup and trash drop-off, volunteers are invited back to Holland Park for refreshments and a special awards ceremony to recognize those who found the most unique “trash.” Pre-registration is available until Saturday, Aug. 19, on the Intracoastal Waterway Cleanup website, www.palmcoastgov.com/icwc, and from 8 a.m. to 5 p.m. weekdays at Palm Coast City Hall, 160 Lake Ave, and at Frieda Zamba Swimming Pool, 339 Parkview Drive, Palm Coast. Registration is also welcomed on event day at Holland Park, and on the website through noon Sept. 8, but supplies will be limited; volunteer packages with supplies are guaranteed only for those who pre-register by Aug. 19. Pre-registered volunteers may pick up their packages early at the Palm Coast City Hall, Community Wing, 160 Lake Ave., on Saturday, Sept. 2, 9 to 11 a.m., as part of orientation beginning at 9 a.m. Pre-registered participants will receive a T-shirt, water bottle, trash bags, gloves, safety sheet and cleanup results form. Large volunteer groups are encouraged to participate in event orientation at City Hall on Sept. 2 at 9 a.m. Groups may also learn more about the Waterway Cleanup on the event website shown above. “The City of Palm Coast encourages everyone to register and volunteer in this wonderful event – our 10th annual cleanup,” said City Administration Coordinator Denise Bevan, coordinator of the Intracoastal Waterway Cleanup. “We would also like the community to help name the 2017 cleanup mascot, the sea turtle, by voting on Facebook or through the City website from August 5th through 10th.”

The City’s website is at www.palmcoastgov.com, and the City’s Facebook page is at www.Facebook.com/discoverpalmcoast. Vote for your favorite name between Aug. 5 and 10! Palm Coast's Intracoastal Waterway Cleanup Event is sponsored by the Florida Inland Navigation District (FIND), Waste Pro, the Stone Engineering Group, C.T. Hsu+ Associates and Marineland Dolphin Adventure, Ripple Effect Ecotours, Golden Lion Café and other proud sponsors. Won't you please help to FIND and dispose of our waterway refuse? For more information, please call the Intracoastal Waterway Coordinator Denise Bevan at 386-986-2458 or visit www.palmcoastgov.com/icwc.

NEWS RELEASE – City of Palm Coast Contact: Cindi Lane, Communications & Marketing Manager 386-986-3708; cell 386-214-4729

Aug. 3, 2017 Traffic signal loops to be installed, causing some lane closures on night of Aug. 8 Palm Coast – The City of Palm Coast’s Public Works Department will be replacing three traffic signal loops at the intersection of southbound Belle Terre Parkway and westbound Palm Coast Parkway on the night of Tuesday, Aug. 8, and there will be some lane closures while the work is being done. The work will begin at 9 p.m. Deputies will be assisting with traffic control. Motorists and other travelers should expect traffic delays. The City of Palm Coast appreciates the patience and cooperation of the public during this important traffic signal loop installation project. For more information, call Customer Service at 386-986-2360.

Owning a pet is a huge responsibility and should not be taken lightly. Pets require more than just affection, they require medical exams every year, good nutrition, adequate exercise, and socialization. Of these socialization is the one responsibility that many owners have issues with. Pets should be introduced to different environments, people, and other pets at as young of an age as possible. This helps to train them to not fear people and to not become aggressive to other pets. Proper socialization can be done by bringing your dog to a dog park or pet friendly beach. You can bring your pet to pet friendly social gatherings and outdoor restaurants to aid in the human socialization. Socialization will not always stop your pet from developing animal or human aggressions but it is a step in the right direction of trying to prevent it. Donation Opportunities: The Flagler Humane Society Thrift Store always accepts donations. They cannot take in any computers/printers or large appliances. Call 386-597-2839 and leave a message. “General Donations” can be dropped off anytime at your convenience. FHS appreciates all donations, especially those from our Wish List (available at flaglerhumanesociety.org/wish-list). You can also purchase items via the Amazon.com link on the FHS website and ship them directly to the shelter. Outreach Adoption Events: Don’t forget that FHS have volunteers and adoptable pets at Petco in Palm Coast on Fridays & Sundays and at PetSmart in Palm Coast on Thursdays & Saturdays. Interested in becoming a volunteer? Attend an orientation! Volunteer orientations are held at noon in the Humane Society education room every second Saturday of the month. Interested in helping at Outreach Adoption Events? Join our Outreach Team! For more information, contact Katie at [email protected]. Interested in fostering? Contact our adoption specialist at [email protected]. Adoption Specials: See the FHS Facebook for any upcoming adoption specials. Upcoming Fundraisers/Events: See the FHS Website for upcoming events. Offered Services: The Flagler Humane Society has a variety of Subsidized Spay & Neuter Programs for members of the community that need to have their pets or community pets sterilized. Please call FHS at 386-445-1814, email [email protected] for questions. FHS has a Wellness Clinic for minor veterinary issues. Call 386-445-1814 for Appointments. Low Cost Vaccination Clinics are held on the 1st and 3rd Saturdays of every month from 1pm-3pm. No appointments are necessary for the Low Cost Vaccination Clinics. FHS also offers a “Pet Food Pantry” for those that are in need of assistance. Please call for more information. To keep up with Flagler Humane Society happenings – visit us on the FHS Facebook/Twitter, our website at www.flaglerhumanesociety.org, or via email at [email protected].

Animals ready for homes

Adoption specialist: Katrina Geigley [email protected] Outreach Manager: Katie Share [email protected]

ANTHONY

Anthony is a beautiful neutered male domestic long haired cat. He is 5 years young and loves to gaze out a sunny window and enjoy the

views. He is a fluffy cat so he requests at least one brushing a day. He also refers to be petted behind his ears and under his chin. He is a currently being

housed at Petco with some other furry adoptable friends. Come and meet this gentleman today!

Pet of the Week