City Council Meeting Agenda - Final

Tuesday, July 19, 2016

7:00 PM

City of Northfield

City Hall

801 Washington Street

Northfield, MN 55057

ci.northfield.mn.us

Council Chambers

City Council

Meeting Agenda - Final

July 19, 2016City Council Meeting Agenda - Final

7:00 PM - REGULAR AGENDA

CALL TO ORDER

Mayor: Graham

Councilmembers: DeLong, Ludescher, Nakasian, Peterson White, Pownell, Zweifel

APPROVAL OF AGENDA

APPROVAL OF MINUTES

July 5, 2016 City Council Meeting Minutes16-3211.

July 5, 2016 CC MinutesAttachments:

PRESENTATIONS

Northfield Historical Society Report16-3222.

1 - Northfield historical society July Presentation

2 - NHS Contract Motion M2014-225

Attachments:

CONSENT AGENDA

Public Comments: Persons commenting on consent agenda items only may use this opportunity to speak. Speakers must

identify themselves by providing their name and address and completing a comment card. Comments are limited to two (2)

minutes (not including interpreter’s time). Agenda items below are approved by one motion unless a Council member

requests separate action. All items approved by majority vote unless noted

Consider Approving Disbursements totaling $1,856,271.3616-3233.

1 - Disbursement 1

2 - Disbursement 2

Attachments:

Consider Adopting Assessments for the 2016 Woodley Street

Reconstruction Project.

Res. 2016-0714.

1 - 2016 Res Woodley Street Recon Adopt Assessessments

2 - Project Process Current

3 - Funding after assessment adoption

4 - 2016_Assessment Roll - ALL

Attachments:

Consider Approval of Updated Personnel Policies for the Employee

Handbook

16-3245.

1 - 4.56 Purchasing Card Policy tracked for 6.21.16 v2

2 - 5.15 travel expense revised-includes council with tracked changes 2016 v2

3 - Appendix A training request form

4 - Appendix B

Attachments:

Page 2 City of Northfield Printed on 7/15/2016

July 19, 2016City Council Meeting Agenda - Final

Consider approval of Part-Time/Seasonal Wage Scale effective August 1,

2016

16-3256.

1 - 2015 WAGE SCALE - MIN WAGE - 5 STEP effective 8.1.15

2 - 2016 WAGE SCALE - MIN WAGE - 5 STEP effective 8.1.16 v.3 with G4 last step

Attachments:

OPEN PUBLIC COMMENTS

Persons may take one opportunity to address the council for two (2) minutes on any topic, even if on the agenda (not

including interpreter’s time), with the condition that they may not speak on the same item later in the meeting. No

notification of the mayor is required. However, speakers are asked to complete a comment card. Persons wanting a

response to a question must submit the question in writing to the recording secretary. Questions must include name, address

and phone number.

PUBLIC HEARINGS AND RELATED ACTION

The public will have the opportunity to speak for or against the issue for a maximum of two (2) minutes per item. The Chair

will recognize speaker at podium and conversation will be between Chair and speaker. Persons must give their name,

address, and if representing a business, must give the name of the business or corporation. If an attorney or consultant is

representing a client, the client must be identified for the record. Citizens who have material to be handed out shall provide

a minimum of 12 copies of the material to the City Administrator. The City Administrator will then pass the information to

the appropriate people.

Public Hearing Vacating Utility Easement on 1012 to 1108 Woodley

Street East

16-3267.

1 - Existing Easement

2 - Proposed Easement

3 - Proposed Easement Descriptions

Attachments:

Consideration of Ordinance Vacating Utility Easement on 1012 to 1108

Woodley Street East

Ord. 9808.

1 - Ordinance

2 - Proposed Vacation Description

Attachments:

REGULAR AGENDA

Please submit name and address to the recording secretary before the meeting or prior to the start of the regular agenda.

The Mayor will ask you to speak after the staff report on the item. Please be respectful of the public’s and the council’s

time. Members of the public wishing to speak must adhere to the following guidelines:

• Speak only once for no more than two (2) minutes (not including interpreter’s time) on the topic unless the speaker is

addressed by the council;

• Identify your relationship to the topic (interested citizens included);

• Have a spokesperson or two for your group to present your comments.

Consideration of Resolution Approving State of Minnesota Joint Powers

Agreements with the City of Northfield on Behalf of Its City Attorney.

Res. 2016-0729.

1 - JPA Resolution

2 - State of MN Joint Powers Agreement Authorized Agency

3 - Cover letter

Attachments:

Page 3 City of Northfield Printed on 7/15/2016

July 19, 2016City Council Meeting Agenda - Final

Discussion of Hospital Bond Refunding16-32710.

Draft of 2016 updated debt study16-32811.

1 - Northfield 2016 Debt Study Draft (7.13.2016)Attachments:

Consider Resolution to sell 2016 BondsRes. 2016-07312.

1 - Resolution

2 - PreSaleReport.Northfield.2016A

3 - Final Woodley St Cost 2016

Attachments:

Consider Ordinance Regarding Proposed changes to City Code Chapter 50

- Offenses and Miscellaneous Provisions Related to Disorderly Conduct,

Loud Parties and Noise.

Ord. 98113.

1 - Proposed Ordinance Noise Nuisance

2 - Current Ordinance - DC-Loud Party

3 - Staff Report - Discussion Item - 050316 CCMtg

4 - Staff Report - DiscussionItem - 061416 Work Session

5 - Norm Concerns - CCMtg - 062116

Attachments:

Consider Amendment to City Code Chapter 10 - AnimalsOrd. 97914.

1 - Ord amending Chapter 10 animals

2 - Edell Order

Attachments:

Consider Resolution establishing a “Committed” Fund Balance

Designation for Certain TIF#4 Funds for the Purpose of Site

Improvements Associated with the “Save the Northfield Depot”

Redevelopment Project and Related Transit Hub.

Res. 2016-07415.

1 - Resolution

2 - City of Northfield Fund Balance Policy (committed funds section highlighted)

3 - Save the Northfield Depot Council TIF#4 Designation Background Attachments

Attachments:

REPORTS FROM THE MAYOR AND COUNCILMEMBERS

ADMINISTRATORS UPDATE

Upcoming Agenda Items list16-32916.

Upcoming Agenda Items listAttachments:

ADJOURN

Page 4 City of Northfield Printed on 7/15/2016

July 19, 2016City Council Meeting Agenda - Final

Note: The City Council may take a five minute break during the meeting. All regular City

Council meetings end at 10:00 pm unless a 5/7 majority of the City Council vote to extend the

time.

SPECIAL NEEDS: If you require special services to attend or participate in a public meeting,

please call the City's Administration Office at (507) 645-3001 or e-mail Deb Little, City Clerk, at

[email protected]. TDD users can call (507) 645-3030. Please call at least 24 hours

before the meeting, if possible.

Page 5 City of Northfield Printed on 7/15/2016

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: 16-321, Version: 1

City of Northfield Printed on 7/15/2016Page 1 of 1powered by Legistar™

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

City of Northfield

Meeting Minutes

City Council

7:00 PM Council ChambersTuesday, July 5, 2016

7:00 PM - REGULAR AGENDA

CALL TO ORDER

Mayor Graham called the meeting to order at 7:00 pm.

Mayor Dana Graham, Council Member David DeLong, Council Member David Ludescher, Council Member Suzie Nakasian, Council Member Jessica Peterson White, Council Member Rhonda Pownell, and Council Member Erica Zweifel

Present: 7 -

APPROVAL OF AGENDA

Council requested to move items 4 & 6 from the consent agenda to the regular agenda

and to add C. Nakasian's request to item 4.

A motion was made by Council Member Pownell, seconded by Council Member

Zweifel, to approve the agenda as revised by moving items 4 and 6 to the regular

agenda. The motion carried by the following vote:

Yes: Mayor Graham, C. DeLong, C. Ludescher, C. Nakasian, C. Pownell, and C. Zweifel

6 -

Not Present: C. Peterson White1 -

APPROVAL OF MINUTES

A motion was made by Council Member DeLong, seconded by Council Member

Pownell, to approve the June 21, 2016 City Council Meeting Minutes. The motion

carried by the following vote:

Yes: Mayor Graham, C. DeLong, C. Ludescher, C. Nakasian, C. Pownell, and C. Zweifel

6 -

Not Present: C. Peterson White1 -

1. 16-295 June 21, 2016 City Council Meeting Minutes

CONSENT AGENDA

City Administrator Martig introduced the items on the consent agenda.

C. Peterson White arrived at 7:02 pm.

A motion was made by Council Member Pownell, seconded by Council Member

DeLong, to approve the consent agenda items. The motion carried by the

following vote:

Yes: Mayor Graham, C. DeLong, C. Ludescher, C. Nakasian, C. Peterson White, C. Pownell, and C. Zweifel

7 -

Page 1City of Northfield Printed on 7/14/2016

July 5, 2016City Council Meeting Minutes

2. 16-296 Consider Approving Disbursements totaling $1,130,081.60

Enactment No: M2016-097

3. 16-297 Consider Approving Appointment to the Mayor’s Youth Council

Enactment No: M2016-098

5. Res. 2016-066 Consider Approval of the Service Agreement with Cannon River Offroad Cycling and Trails (CROCT) to Perform Various Trail Building and Maintenance Activities in Sechler Park

7. 16-299 Consideration of Declaring Excess Property Aerial Fire Truck.

Enactment No: M2016-099

OPEN PUBLIC COMMENTS

Griff Wigley, 1133 Heritage Dr., Marty Larson, 912 Meadowview Drive, thanked Council

and staff for the work done on the CROCT agreement.

PUBLIC HEARINGS AND RELATED ACTION

8. 16-300 Continued Public Hearing on Assessments for the Woodley Street Reconstruction Project.

Mayor Graham declared the public hearing open at 7:04 pm.

Public Works Director/City Engineer Bennett introduced this item and answered

questions posed by Council.

John Cromer, 402 Woodley Street E., thanked City Administrator Martig for the

supplemental memo. Asked Council for a fair assessment and valuation for their

property. Stated appreciation for the work done on the assessment and the opportunity

to come before Council.

A motion was made by Council Member Peterson White, seconded by Council

Member Pownell, to close the Public Hearing. Motion carried by the following

vote:

Yes: Mayor Graham, C. DeLong, C. Ludescher, C. Nakasian, C. Peterson White, C. Pownell, and C. Zweifel

7 -

9. Res. 2016-068 Consideration to Adopt Findings Related to Assessment Objection for Woodley Street Reconstruction City Project 2013STRT - A18.

A motion was made by Council Member Pownell, seconded by Council Member

Nakasian, to approve the Resolution 2016-068 - Passing upon objection to

proposed special assessment for edgewood townhomes with alternative # 2 in

the amount of $8,570. The motion carried by the following vote:

Yes: Mayor Graham, C. DeLong, C. Nakasian, C. Peterson White, C. Pownell, and C. Zweifel

6 -

No: C. Ludescher1 -

Page 2City of Northfield Printed on 7/14/2016

July 5, 2016City Council Meeting Minutes

REGULAR AGENDA

4. 16-298 Consider Approving Costs for Mayor Graham, Youth Delegates and Youth Chaperone to Attend the National League of Cities Conference.

City Administrator Martig introduced this item. Mayor Graham provided information and

answered questions posed by Council.

A motion was made by Council Member Pownell, seconded by Council Member

Peterson White, that the Northfield City Council approves reimbursement of

costs for the transportation, registration, lodging and miscellaneous expenses

for Mayor Graham, two youth delegates, and one youth chaperone to attend the

National League of Cities Conference in November 2016, in the estimated amount

of $6,500. The motion carried by the following vote:

Enactment No: M2016-093

TMP-2172 Approve Registration Fee Costs For Councilor Nakasian for the National League of Cities Conference

A motion was made by Council Member Pownell, seconded by Council Member

Peterson White, to approve the request for Councilor Nakasian to attend the

National League of Cities Conference in Pittsburg for a cost for registration fees

of $545. The motion carried by the following vote:

Yes: Mayor Graham, C. DeLong, C. Peterson White, C. Pownell, and C. Zweifel5 -

No: C. Ludescher1 -

Abstained: C. Nakasian1 -

Enactment No: M2016-094

Recess

The meeting was recessed at approximatly 7:45 pm due to the storm. The meeting was

called back to order at 8:07 pm.

6. Res. 2016-067 Consideration of Resolution Approving State of Minnesota Joint Powers Agreements with the City of Northfield on Behalf of Its City Attorney and Police Department.

C. Nakasian left the meeting during the recess at approximately 7:45 pm.

City Administrator introduced this item and answered questions posed to Council. City

Attorney Hood answered questions posed by the Council.

A motion was made by Council Member Pownell, seconded by Council Member

Peterson White, to approve Resolution 2016-067 - Approving State of Minnesota

Joint Powers Agreements with the City of Northifeld on behalf of its City Attorney

and Police Department.

A motion was made by Council Member Zweifel, seconded by Council Member

Ludescher, to postpone this item to the next meeting. The motion carried by the

following vote:

Page 3City of Northfield Printed on 7/14/2016

July 5, 2016City Council Meeting Minutes

Yes: Mayor Graham, C. DeLong, C. Ludescher, and C. Zweifel4 -

No: C. Peterson White, and C. Pownell2 -

Not Present: C. Nakasian1 -

10. Res. 2016-069 Consideration to fund Arbor Street Crosswalk Improvements.

Public Works Director/City Engineer Bennett introduced this item and answered

questions posed by Council.

Mar Valdecampos, 6 Fareway Drive, noted the 246 Solutions Group was concerned

with safety and feel that painting of lines is not enough. Noted that she spoke to Rice

County about the County Road 1/246 intersection. Suggested waiting until study is

done to start making improvements. Feels beacons are a must.

Wil Schroeer, 206 Winona, thanked Council for their work. Spoke regarding

incremental safety benefit for relatively low cost. Encouraged Council to pursue

improvements before results of study. Noted that this project has the beginnings of nice

gateway.

A motion was made by Council Member Zweifel, seconded by Council Member

Peterson White, to approve Resolution 2016-069 - Authorizing Trunk Highway 246

and Arbor Street crosswalk improvements.

A motion was made by Council Member Delong, seconded by Council Member

Pownell, to amend the resolution by adding #3 to the Now Therefore Be It

Resolved clause, the City Council authorizes the City Engineer to implement

option 1 (temporary bumpout) if cost savings are available. The motion carried

by the following vote:

Yes: 6 -

The motion carried by the following vote:

Yes: Mayor Graham, C. DeLong, C. Ludescher, C. Peterson White, C. Pownell, and C. Zweifel

6 -

Not Present: C. Nakasian1 -

11. 16-304 Consider Job Classification and Compensation Study Consultant Contract

Human Resources/Communications Manager Mahowald introduced this item.

A motion was made by Council Member Pownell, seconded by Council Member

DeLong, that the Northfield City Council approves Victoria McGrath, Ph.D., SPHR,

McGrath Human Resources Group, to conduct the Job Classification and

Compensation Study, and authorizes the Mayor and City Clerk to execute the

contract. The motion carried by the following vote:

Yes: Mayor Graham, C. DeLong, C. Ludescher, C. Peterson White, C. Pownell, and C. Zweifel

6 -

Not Present: C. Nakasian1 -

Enactment No: M2016-095

Page 4City of Northfield Printed on 7/14/2016

July 5, 2016City Council Meeting Minutes

12. 16-301 Consideration of Waterford Township Settlement Agreement Regarding Annexation Agreement.

City Administrator Martig introduced this item and answered questions posed by

Council. City Attorney Hood answered questions posed by Council.

A motion was made by Council Member Zweifel, seconded by Council Member

Peterson White, that the Northfield City Council directs Mayor Graham and City

Staff to consider negotiating a new orderly annexation agreement with Waterford

Township in addition to the settlement and release agreement between the City

and Waterford Township as outlined in Council Member Zweifel’s motion dated

February 1, 2016. The motion carried by the following vote:

Yes: Mayor Graham, C. DeLong, C. Peterson White, C. Pownell, and C. Zweifel5 -

No: C. Ludescher1 -

Not Present: C. Nakasian1 -

Enactment No: M2016-096

13. Ord. 979 Consider Amendment to City Code Chapter 10 - Animals

Council Member Ludescher recused himself from this item.

City Administrator Martig introduced this item and answered questions posed by

Council.

David Ludescher, attorney for Helen Edell, noted that he has appeared before Council

twice to ask for a permit. Judge Neuville ruled that the Council was wrong both times

that it was unconstitutional to deny the permit. Asked Council to reverse the previous

decision and stated that the Council should have given his client a permit. Noted that

he was asking for a third time for a permit and the dog is important to his client.

City Attorney Hood answered questions posed by Council.

A motion was made by Council Member Zweifel, seconded by Council Member

Pownell, to approve the Frist Reading of Ordinance No. 979 - Amending City

Code Chapter 10 - Animals, Article II: In General, Division 1. - Generally, Sec.

10-39 - Permit to Keep. The motion carried by the following vote:

Yes: Mayor Graham, C. DeLong, C. Peterson White, C. Pownell, and C. Zweifel5 -

Not Present: C. Nakasian1 -

Recused: C. Ludescher1 -

Page 5City of Northfield Printed on 7/14/2016

July 5, 2016City Council Meeting Minutes

TMP-2174 Consider Permit to Keep More Than Three Animals

A motion was made by Council Member DeLong, seconded by Mayor Graham, to

approve a permit for Helen Edell to keep more than three animals over 3 months

of age.

A motion was made by Council Member DeLong, seconded by Mayor Graham, to

amend the motion to include: a. Permits would only be valid for twelve months

from issuance; and b. Proof of current rabies vaccination to be maintained in

compliance with Section 10-35 of City Code. The motion failed on the following

vote:

Yes: 2 - C. DeLong and Mayor Graham

No: 3 - C. Peterson White, C. Pownell, C. Zweifel

Recused: C. Ludescher, Not present: C. Nakasian

Vote on original motion, the motion failed by the following vote:

Yes: Mayor Graham, and C. DeLong2 -

No: C. Peterson White, C. Pownell, and C. Zweifel3 -

Not Present: C. Nakasian1 -

Recused: C. Ludescher1 -

REPORTS FROM THE MAYOR AND COUNCILMEMBERS

C. Peterson White - Reported on the CVB meeting including the mini road trip blogger,

inn keepers meetings, event hosting Tourism Directors in September, hosting joint

meeting with the NDDC and upcoming marketing professionals meeting. Noted the CVB

is hearing interest from movie folks about Northfield and the Board is excited about the

brewery buzz.

C. DeLong - Reported on attendance at Donah Broadhead's retirement party and

celebration of her 42+ years of service to the City.

C. Zweifel - Attended workshops in Minneapolis sponsored by HUD focused on solar,

renewables and how to get to low income households. Reported on Department of

Energy Solar Garden program and ideas of a solar project on a brownfield site.

C. Ludescher - None

C. Pownell – Reported on the LMC Annual Conference. Noted that it was a joint

conference with the Alliance for Innovation. Provided for a great opportunity to hear

what other cities across the nation are doing. Attended sessions on racial equity and

changing demographics. Noted that the LMC has hired former Northfield employee

Melissa Reeder as a Chief Information Officer.

Mayor Graham – Reported on the Northfield Promise meeting and data on how

Northfield compares to State statistics. Attended the NAFRS meeting on budget. The

discussion will continue to discuss this month. The Board created an ad hoc committee

to look at an administrator position for NAFRS. Currently testing pilings on the building.

Reported on the Hospital Board meeting. The Hospital will be coming to the Council to

discuss conduit financing.

Page 6City of Northfield Printed on 7/14/2016

July 5, 2016City Council Meeting Minutes

ADMINISTRATORS UPDATE

City Administrator Martig noted the holiday weekend was pretty quiet from a law

enforcement standpoint. Noted the City has received some fireworks feedback on

show location and length. Welcome additional feedback. Appreciates Council patience

on packets and is working on meeting the Thursday delivery schedule. Working on a

number of items and projects. Reviewed the upcoming meeting items.

14. 16-303 Upcoming Agenda Items list

ADJOURN

A motion was made by Council Member DeLong, seconded by Council Member

Peterson White, to adjourn the meeting at 10:01 pm. The motion carried by the

following vote:

Yes: Mayor Graham, C. DeLong, C. Ludescher, C. Peterson White, C. Pownell, and C. Zweifel

6 -

Not Present: C. Nakasian1 -

Page 7City of Northfield Printed on 7/14/2016

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: 16-322, Version: 1

City Council Meeting Date: July 19, 2016

To: Mayor and City CouncilCity Administrator

From: Deb Little, City Clerk

Subject:Northfield Historical Society Report

Action Requested:Hayes Scriven, Northfield Historical Society, will provide a presentation on the Northfield Historical Societyactivities and proposed projects and activities for the coming year.

Summary Report:On January 6, 2015, the City Council approved a three-year agreement with the Northfield Historical Society.The contract is effective through December 31, 2017. A copy of the agreement is attached.

Alternative Options:N/A

Financial Impacts:The contract cost is $25,792/year payable in equal installments on January 15 and July 1 through 2017. Areport is required prior to the second installment payment each year.

Tentative Timelines:N/A

City of Northfield Printed on 7/15/2016Page 1 of 1powered by Legistar™

Report to the Northfield City Council

July 19, 2016

Number of people that walked

in the door

2013 - 25,525

2014 - 24,353

2015 - 27,455

Year to Date 2016 - 6,255, on the same pace as last year.

2015 - 52 total collections accepted into the NHS

collection

Year to Date 2016 - 30 collections accepted

into the NHS collection

October – December 2015 Cemetery Stories

40/40 exhibits

2016 Malt-O-Meal Collection/Exhibit

Laura Baker Collection

Photography Exhibit

Bank Raid Exhibit Update

Programs

History Happy Hour

Glensheen

Anna Dickie Olsen

Midnight to Dawn: Lincoln, the Civil War and the End of Slavery in America

Cultural Shift: Vietnamese and Mexican Immigration in Northfield

And more…

SCOPE

Book, Cultural Shift: Vietnamese and Mexican Immigration in Northfield

Oral history

Jr. Curator

Jr. Posse

3rd Grade Bridgewater Tours

New School Tour Program

72 reel-to-reel recordings of City meetings were converted into digital audio files in the spring of 2016

The best audio quality files will be matched with their City Council Minutes and uploaded to the Northfield History Collaborative

In 2015 37 reel-to-reels were converted into digital audio files of these files 15 fit our quality & content criteria for sharing on the Northfield History Collaborative and we uploaded with their corresponding City Council Minutes.

The second City Council Minute Book has been sent off for digitization.

A resource guide to the NHS collection and City collection has been published to the NHS website and the Northfield History Collaborative

Historic District Review

Provided information to consultant

Reviewed draft plan

Information Requests

Tax credit projects

Armory

Continue with the digitizing the City collection and making it accessible.

Continue to work with the Armory group on possible tax credits.

Assist with the Downtown Historic District evaluation grant.

Partner with Carleton College on the 150th anniversary celebration.

Continue work on the Laura Baker collection.

Continue work on the Malt-O-Meal collection.

City of Northfield

Minnesota

Legislation Text

City Hall801 Washington Street

Northfield, MN 55057ci. northfield.mn. us

M2014 -225

File #: 14 -296, Version: 1

City Council Meeting Date: January 6, 2015

To: Mayor and City CouncilCity Administrator

From: Deb Little, City Clerk

Subject:

Approve Agreement with Northfield Historical Society

Action Requested:

The Northfield City Council approves the attached Consultant Service Contract with the Northfield HistoricalSociety for a three year period ending December 31, 2017.

Summary Report: The Northfield City Council approved a one year consultant service agreement in 2014 with the NorthfieldHistorical Society (NHS) for services to the City in 2014. NHS presented information regarding services to theCity Council at their October 14, 2014 work session. The attached funding request was submitted by NHS fora three -year contract for services. The consultant services contract was developed per this request.

Alternative Options:

The City Council could amend the contract, amend the contract amount or delay action to a future meeting.

Financial Impacts:

The requested amount is $ 25, 792 annually for a three -year period. $ 19,656 was included in the 2015 budget. If

council merits the additional monies, the council budget would be able to accommodate the increase.

Tentative Timelines:

The existing agreement with NHS expired on December 31, 2014. The Council is being asked to consider anew agreement in January.

City of Northfield Page 1 of 1 Printed on 1/ 2/2015

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CONSULTANT SERVICE CONTRACT

This Contract, made this Oil day of ;, .., , 2015, by and between theCITY OF NORTHFIELD, a Minnesota munici t'. 1 corpora 1s n ( the " CITY ") 801 Washington

Street, Northfield, MN 55057, and the NORTHFIELD HISTORICAL SOCIETY, a nonprofit

corporation organized under the laws of the state of Minnesota, 408 Division St, Northfield, MN

55057 ( "CONSULTANT "), (collectively the " Parties ").

WHEREAS, the CITY requires certain services to assist the CITY in providing localhistory programing, maintaining a local history center and in archiving local and certain Cityhistorical records; and

WHEREAS, CONSULTANT agrees to furnish the various professional services required

by the CITY.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained

herein, the Parties agree as follows:

SECTION I — CONSULTANT' S SERVICES AND RESPONSIBILITIES

A. Scope of Services. CONSULTANT agrees to perform various Project services as

detailed in Exhibit 1, Scope of Services, attached hereto and incorporated herein byreference.

B. Changes to Scope of Services /Additional Services. Upon mutual agreement of the

parties hereto pursuant to Section VI, Paragraph G of this Contract, a change to the scope

of services detailed in Exhibit 1, attached hereto, may be authorized. In the event thatsuch a change to the scope of services detailed in Exhibit 1, attached hereto, requires

additional services by CONSULTANT, CONSULTANT shall be entitled to additionalcompensation consistent with Section III of this Contract. CONSULTANT shall give

written notice to the CITY of any additional services prior to furnishing such additionalservices. The CITY may request an estimate of additional cost from CONSULTANT, andupon receipt of the request, CONSULTANT shall furnish such cost estimate in writing, prior to the CITY' s authorization of the changed scope of services.

C. Standard of Care. Services provided by CONSULTANT or its subcontractors and/orsub - consultants under this Contract will be conducted in a manner consistent with that

level of care and skill ordinarily exercised by members of CONSULTANT' s professionor trade.

D. Insurance.

1. CONSULTANT agrees to maintain, at CONSULTANT's expense, statutoryworker's compensation coverage.

1

2. CONSULTANT agrees to maintain, at CONSULTANT' s expense, general

liability insurance coverage insuring CONSULTANT against claims for bodilyinjury, death or property damage arising out of CONSULTANT' s generalbusiness activities ( including automobile use).

i. The liability insurance policy shall provide coverage for each occurrencein the minimum amount of $1, 000,000.

ii. The liability insurance policy shall name the City ofNorthfield asadditional insured.

iii. The liability insurance policy shall provide a minimum aggregate limit of2,000,000.

3. True, accurate and current certificates of insurance, showing evidence of therequired insurance coverages, are hereby provided to the CITY byCONSULTANT and are attached hereto as Exhibit 2.

SECTION II — THE CITY' S RESPONSIBILITIES

A. The CITY shall promptly compensate CONSULTANT as services are performed to thesatisfaction of the CITY' s City Clerk, in accordance with Section III of this Contract.

B. The CITY shall provide access to any and all previously acquired information relevant tothe scope of services detailed in Exhibit 1, attached hereto, in its custody toCONSULTANT for its use, at CONSULTANT' s request.

C. The City Clerk shall serve as the liaison person to act as the CITY's representative withrespect to services to be rendered under this Contract. Said representative shall have the

authority to transmit instructions, receive instructions, receive information, interpret anddefine the CITY' s policies with respect to the Project and CONSULTANT's services.

Such person shall be the primary contact person between the CITY and CONSULTANTwith respect to the services from CONSULTANT under this Contract. The CITY

reserves the right to substitute the authorized contact person at any time and shall notifyCONSULTANT thereof.

SECTION III — CONSIDERATION

A. Fees. The CITY will compensate CONSULTANT as detailed in Exhibit 3, Schedule of

Fees, which is attached hereto and incorporated herein by reference, forCONSULTANT' s performance of services under this Contract.

B. If the CITY fails to make any payment due CONSULTANT for services performed to theIDsatisfaction of the City Clerk as detailed in Exhibit 3, CONSULTANT, without waiving

any claim or right against the CITY and without incurring liability whatsoever to theCITY, suspend services due under this Contract until CONSULTANT has been paid in

2

full all amounts due for services, expenses and charges.

SECTION IV — TERM AND TERMINATION

A. Term. This Contract shall be in effect until such time as the Project is completed, but in

no event later than December 31, 2017.

B. Termination. This Contract may be terminated by either party for any reason or forconvenience by either party upon thirty (30) days written notice. In the event oftermination, CITY shall be obligated to CONSULTANT for payment of amounts due and

owing including payment for services performed or furnished to the date and time oftermination, computed in accordance with Section III of this Contract.

C. Default. If CONSULTANT fails to satisfy any of the provisions of this Contract, or sofails to perform and/ or administer the services detailed in Exhibit 1, attached hereto,

pursuant to the requirements of Section I of this Contract, in such a manner as to

endanger the performance of the Contract or the services provided hereunder, this shall

constitute default. Unless CONSULTANT' s default is excused by CITY, CITY may, upon written notice, immediately cancel this Contract or exercise any other rights orremedies available to CITY under this Contract or law. In the event of CONSULTANT' s

default, CONSULTANT shall be liable to CITY for any and all costs, disbursements, attorney and consultant fees reasonably incurred by CITY in enforcing this Contract.

D. Suspension of Work. If any work performed by CONSULTANT is abandoned orsuspended in whole or in part by the CITY, CONSULTANT shall be paid for anyservices performed to the satisfaction of the CITY Planning & Community DevelopmentDirector prior to CONSULTANT' s receipt of written notice from the CITY of such

abandonment or suspension, but in no event shall the total ofCITY' s payments to

CONSULTANT under this Contract be required to exceed a percentage of the total

contract price (calculated by either the Contract price or the maximum price set forth inExhibit 3, attached hereto) equivalent to the percentage of the scope of services

completed by CONSULTANT to the satisfaction of the CITY Planning & CommunityDevelopment Director as determined by the CITY.

SECTION V — INDEMNIFICATION

A. CONSULTANT shall indemnify, protect, save, hold harmless and insure the CITY, andits respective officers, directors, employees and members and agents, from and against

any and all claims and demands for, or litigation with respect to, all damages which mayarise out of or be caused by CONSULTANT or its agents, employees, contractors, subcontractors, or sub - consultants with respect to CONSULTANT' s performance of its

obligations under this Contract. CONSULTANT shall defend the CITY against the

foregoing, or litigation in connection with the foregoing, at CONSULTANT' s expense, with counsel reasonably acceptable to the CITY. The CITY, at its expense, shall have theright to participate in the defense of any Claims or litigation and shall have the right toapprove any settlement, which approval shall not be unreasonably withheld. Theindemnification provision of this Section shall not apply to damages or other losses

3

proximately caused by the negligence or willful misconduct of the CITY. Allindemnification obligations shall survive termination, expiration or cancellation of thisContract.

B. Nothing contained in this Contract shall create a contractual relationship with or a causeof action in favor of a third party against the CITY or CONSULTANT. CONSULTANT' s services under this Contract are being performed solely for the CITY'sbenefit, and no other entity shall have any claim against CONSULTANT because of thisContract or the performance or nonperformance of services provided hereunder.

SECTION VI — GENERAL TERMS

A. Voluntary and Knowing Action. The PARTIES, by executing this Contract, state thatthey have carefully read this Contract and understand fully the contents thereof; that inexecuting this Contract they voluntarily accept all terms described in this Contractwithout duress, coercion, undue influence, or otherwise, and that they intend to be legallybound thereby.

B. Authorized Signatories. The PARTIES each represent and warrant to the other that ( 1)

the persons signing this Contract are authorized signatories for the entities represented, and (2) no further approvals, actions or ratifications are needed for the full enforceabilityof this Contract against it; each party indemnifies and holds the other harmless againstany breach of the foregoing representation and warranty.

C. Notices. The PARTIES' representatives for notification for all purposes are:

THE CITY:

City Clerk801 Washington Street

Northfield, MN 55057

Phone: ( 507) 645 -3001

CONSULTANT:

Director

Northfield Historical Society408 Division Street

Northfield MN 55057

Phone: 507- 645 -9268

D. Independent Contractor Status. CONSULTANT, at all times and for all purposes

hereunder, shall be an independent contractor and is not an employee of the CITY for anypurpose. No statement contained in this Contract shall be construed so as to find

CONSULTANT to be an employee of the CITY, and CONSULTANT shall not be

entitled to any of the rights, privileges, or benefits of employees of the CITY, includingbut not limited to, workers' compensation, health/ death benefits, and indemnification for

third -party personal injury /property damage claims.

4

CONSULTANT acknowledges that no withholding or deduction for State or Federalincome taxes, FICA, FUTA, or otherwise, will be made from the payments due

CONSULTANT, and that it is CONSULTANT' s sole obligation to comply with theapplicable provisions of all Federal and State tax laws.

CONSULTANT shall at all times be free to exercise initiative, judgment and discretion

as to how to best perform or provide services identified herein.

CONSULTANT is responsible for hiring sufficient workers to perform theservices /duties required by this Contract, withholding their taxes and paying all otheremployment tax obligations on their behalf

E. Subcontracting. CONSULTANT shall not enter into any subcontract for performanceof any services contemplated under this Contract without the prior written approval of theCITY. CONSULTANT shall be responsible for the performance of all subcontractors

and/or sub - consultants.

F. Assignment. This Contract may not be assigned by either Party without the writtenconsent of the other Party.

G. Modifications /Amendment. Any alterations, variations, modifications, amendments or

Swaivers of the provisions of this Contract shall only be valid when they have beenreduced to writing, and signed by authorized representative of the CITY andCONSULTANT.

H. Records — Availability and Retention. Pursuant to Minn. Stat. § 16C.05, subd. 5,

CONSULTANT agrees that the CITY, the State Auditor, or any of their duly authorizedrepresentatives at any time during normal business hours and as often as they mayreasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to theaccounting practices and procedures of CONSULTANT and involve transactions relatingto this Contract.

CONSULTANT agrees to maintain these records for a period of six years from the date

of termination of this Contract.

Force Majeure. The PARTIES shall each be excused from performance under this

Contract while and to the extent that either of them are unable to perform, for any causebeyond its reasonable control. Such causes shall include, but not be restricted to fire, storm, flood, earthquake, explosion, war, total or partial failure of transportation or

delivery facilities, raw materials or supplies, interruption of utilities or power, and any actof government or military authority. In the event either party is rendered unable whollyor in part by force majeure to carry out its obligations under this Contract then the partyaffected by force majeure shall give written notice with explanation to the other partyimmediately.

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J. Compliance with Laws. CONSULTANT shall abide by all Federal, State and locallaws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted

pertaining to this Contract or to the facilities, programs and staff for whichCONSULTANT is responsible.

K. Covenant Against Contingent Fee. CONSULTANT warrants that it has not employed

or retained any company or person, other than a bona fide employee working solely forCONSULTANT to solicit or secure this Contract, and that it has not paid or agreed to payany company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resultingfrom award or making of this Contract.

L. Covenant Against Vendor Interest. CONSULTANT warrants that it is not employed byany vendor of equipment or service provider that could result in a commission, percentage, brokerage, or contingent fee as a result of CONSULTANT's association with the CITY.

M. Non - Discrimination. The provisions of any applicable law or ordinance relating to civilrights and discrimination shall be considered part of this Contract as if fully set forthherein.

N. Interest City Officials. No elected official, officer, or employee of the CITY shall duringhis or her tenure or employment and for one year thereafter, have any interest, direct orindirect, in this Contract or the proceeds thereof.

O. Governing Law. This Contract shall be deemed to have been made and accepted in RiceCounty, Minnesota, and the laws of the State of Minnesota shall govern anyinterpretations or constructions of the Contract without regard to its choice of law or

conflict of laws principles.

P. Data Practices. The PARTIES acknowledge that this Contract is subject to the

requirements of Minnesota' s Government Data Practices Act, Minnesota Statutes,

Section 13. 01 et seq.

Q. No Waiver. Any Party' s failure in any one or more instances to insist upon strictperformance of any of the terms and conditions of this Contract or to exercise any rightherein conferred shall not be construed as a waiver or relinquishment of that right or of

that Party' s right to assert or rely upon the terms and conditions of this Contract. Anyexpress waiver of a term of this Contract shall not be binding and effective unless madein writing and properly executed by the waiving Party.

R. Patented Devices, Materials and Processes. If this Contract requires, or the

CONSULTANT desires, the use of any design, device, material or process covered byletters, patent or copyright, trademark or trade name, CONSULTANT shall provide for

such use by suitable legal agreement with the patentee or owner and a copy of saidagreement shall be filed with CITY. If no such agreement is made or filed as noted,

CONSULTANT shall indemnify and hold harmless CITY from any and all claims forinfringement by reason of the use of any such patented designed, device, material or

6

process, or any trademark or trade name or copyright in connection with the servicesagreed to be performed under the Contract, and shall indemnify and defend CITY for anycosts, liability, expenses and attorney's fees that result from any such infringement.

S. Mechanic' s Liens. CONSULTANT hereby covenants and agrees that CONSULTANTwill not permit or allow any mechanic' s or materialman' s liens to be placed on the City' sinterest in any Property that is the subject of the Project during the term hereof. Notwithstanding the previous sentence, however, in the event any such lien shall be soplaced on CITY' s interest, CONSULTANT shall take all steps necessary to see that it isremoved within thirty (30) days of its being filed; provided, however, thatCONSULTANT may contest any such lien provided CONSULTANT first posts a suretybond, in favor of and insuring CITY, in an amount equal to 125% of the amount of anysuch lien.

T. Severability. The invalidity or unenforceability of any provision of this Contract shallnot affect the validity or enforceability of any other provision. Any invalid orunenforceable provision shall be deemed severed from this Contract to the extent of its

invalidity or unenforceability, and this Contract shall be construed and enforced as if theContract did not contain that particular provision to the extent of its invalidity orunenforceability.

U. Entire Contract. These terms and conditions constitute the entire Contract between the

PARTIES regarding the subject matter hereof. All discussions and negotiations aredeemed merged in this Contract.

V. Headings and Captions. Headings and captions contained in this Contract are for

convenience only and are not intended to alter any of the provisions of this Contract andshall not be used for the interpretation of the validity of the Contract or any provisionhereof.

W. Survivability. All covenants, indemnities, guarantees, releases, representations andwarranties by any Party or PARTIES, and any undischarged obligations of the CITY andCONSULTANT arising prior to the expiration of this Contract (whether by completion orearlier termination), shall survive such expiration.

X. Execution. This Contract may be executed simultaneously in two or more counterpartsthat, when taken together, shall be deemed an original and constitute one and the same

document. The signature of any Party to the counterpart shall be deemed a signature tothe Contract, and may be appended to, any other counterpart. Facsimile and emailtransmissions of executed signature pages shall be deemed as originals and sufficient to

bind the executing Party.

7

SECTION VII — SIGNATURES

IN WITNESS WHEREOF, the PARTIES have hereunto executed this document the dayand year first above written.

CONSULTANT: NORTHFIELD HISTORICAL SOCIETY

By: Signature)

Title: ( J inor,- - Print Name: 1- 1' 7-` 5 ` xv {-

Date: I / / 3/ 15

By: Date:

Signature)

Title:

Print Name:

CITY OF NORTHFIELD:

By:

By:

Dana Graham, Its Mayor

6)0wicti,- Deb Little, Its City Clerk

8

Date: 1 f / 15

Date: 1 Ii

EXHIBIT 1

SCOPE OF SERVICES

Subject to the terms of this Contract, CONSULTANT shall perform the following services as itscontractual obligation to the CITY:

1. Collect Northfield area historyo Identify those objects and records that best tell the story of the Northfield area, including

those provided by the City, and accept them for the permanent collection at NHSo Provide improved access to the records by increasing collection staff hours

2. Provide proper housing to all artifacts in the care of the Northfield Historical Society, including those provided by the Cityo Determine the needs of the objects and records in the collection and employ preventative

conservation methods using acid -free materials and non - invasive conservation techniques

3. Provide proper storage facilities for all artifacts in the care of the Northfield Historical

Society, including those provided by the Cityo Ensure that the physical environment provided for the objects and records in the collection

contributes to prolonging their lifespanIncrease the amount of onsite digital storage

Create preservation metadata for all digitized material

4. Interpret Northfield history through publications, exhibits, speaker programs and other publicprograms

o Share and disseminate the objects and records, stories and heritage that NHS holds in the

public trust for the people ofNorthfield

Produce a major exhibit featuring artifacts from the NHS collection and furthereducate the people of Northfield on the town' s historyHost 6 -10 educational programs that highlight Northfield' s history

5. City Collection: o Continue developing the finding -aid for the City collectiono Continue rehousing items not finished in 2014o Digitize some high priority audio /video materials relating City Council meetings

6. NHS 3 Year Collection/Interpretive Plan:

2015

Finish the finding -aid for the City collectionComplete rehousing of City artifactsComplete first phase of digitization and metadata for City collectionCreate an inventory and user copy of digital materialProduce a major exhibit on Northfield historyProduce 6 -10 educational programs

9

2016

Make accessible the finding aid for the City collection onlineFinding -aid for other NHS collectionComplete second phase of digitization and metadata for City collectionCreate an inventory and user copy of digital materialProduce a major exhibit on Northfield historyProduce 6 -10 educational programs

2017

Complete third phase of digitization and metadata for City collectionCreate an inventory and user copy of digital materialProduce a major exhibit on Northfield historyProduce 6 -10 educational programs

10

EXHIBIT 2

CERTIFICATES OF REQUIRED INSURANCE COVERAGES

Certificates ofInsurance attached hereto]

11

EXHIBIT 3

SCHEDULE OF FEES

Subject to the limitations set forth in this Contract, the CITY will pay CONSULTANT a flat feenot to exceed $25, 792 per year ( "Contract price ") for CONSULTANT' s services, includingexpenses, under this Contract to be payable in two installments per year as described below.

The CITY will make periodic payment to CONSULTANT, in the following manner:

Installment 1: The first annual installment of $12, 896 shall be paid upon the signing of thisContract by the parties hereto; and thereafter, the first installment for each subsequent yearhereof shall be paid on or before January 15.

Installment 2: The second annual installment of $12, 896 shall be paid each year of this

Contract on or before July 1.

The CITY' s responsibility to make the above installment payments each year of this Contract asdescribed above shall be contingent upon CONSULTANT first demonstrating, to the CITY' ssatisfaction, progress in:

1. Accomplishing its responsibilities and the scope of services required in Exhibit 1; 2. Providing written and verbal reports on such progress to the CITY, in a form satisfactory

to the CITY, prior to the second installment payment outlined above each year.

3. The CONSULTANT will also submit its year -to -date financial report for the meeting atwhich it makes its verbal progress report to the City Council.

12

NORTH FIELDtfuionUc. LfocuEmororsa mortuary Ellyn n

To: Nick Haggenmiller and Northfield City Council Members

November 26, 2014

Northfield Historical Society 2015 -2017 funding request

Dear: Mr. Haggenmiller and Northfield City Council Members:

Please consider the attached proposal for a 2015 -2017 funding request for the NorthfieldHistorical Society.

On July 14, NHS submitted a funding proposal as requested by then, City Administrator, TimMadigan. On October 8, we submitted a second proposal based off an email from new CityAdministrator, Nick Haggenmiller and Mayor Graham. Today NHS is submitting a revisedproposal based off discussions I have had since the October 14th work session, in which I

presented to the council.

I was encouraged to go back to the original request amount of $25,792 from July. However,

have changed the offerings of the proposal. After thinking about what is needed at thismoment for the collection we took on from the City, we think it is important to do moredigitization with the collection and make it accessible via the Northfield History Collaborative. With the additional money, NHS will be able to digitize more of the collection than we originallyexpected in previous proposals. We will also be able to increase our storage capacity for thegrowing digital collection.

NHS has enjoyed working with the City collection and we feel we are going in the right directionwith the collection. We are also very interested in talking with the City about a possible longterm levy to fund the work the historical society is doing.

Thank you very much for your time.

Sincerely,

Hayes Scriven

Executive Director

Northfield Historical Society

Northfield Historical Society

2015 City Proposal

2015 Funding RequestNHS is requesting the City contract with us for 2015 to do the following services.

1. Collect Northfield area historyo Identify those objects and records that best tell the story of the Northfield area, including those

provided by the City, and accept them for the permanent collection at NHSo Provide improved access to the records by increasing collection staff hours

2. Provide proper housing to all artifacts in the care of the Northfield Historical Society, including thoseprovided by the City

o Determine the needs of the objects and records in the collection and employ preventative

conservation methods using acid -free materials and non - invasive conservation techniques3. Provide proper storage facilities for all artifacts in the care of the Northfield Historical Society, including

those provided by the Cityo Ensure that the physical environment provided for the objects and records in the collection

contributes to prolonging their lifespanIncrease the amount of onsite digital storage

Create preservation metadata for all digitized material

4. Interpret Northfield history through publications, exhibits, speaker programs and other publicprograms

o Share and disseminate the objects and records, stories and heritage that NHS holds in the

public trust for the people of Northfield

Produce a major exhibit featuring artifacts from the NHS collection and further educatethe people of Northfield on the town' s historyHost 6 -10 educational programs that highlight Northfield' s history

5. City Collection: o Continue developing the finding -aid for the City collectiono Continue rehousing items not finished in 2014o Digitize some high priority audio /video materials relating City Council meetings

Conclusion

To carry out the work in items 1 -5 NHS is requesting the City fund NHS in the amount of $25, 792 each year forthe next three years.

Summary

Increase Digital Archivist to 32 hours until June 30. The grant funding a portion of their time ends. After the grant end the position will be at 20. 5 hours unless NHS is able to get another grant.

Maintain the NHS Curator for 32 hours a week for the entire year. The grant funding this position is forthe entire year of 2015.

NHS will increase the amount of digitizing we are able to do in regards to the City collectionNHS will increase its digital storage capacity to accommodate the growing city collection.

m

lNorthfield Historical Society 2015 Funding Request

NHS 3 Year Collection /Interpretive Plan

2015

Finish the finding -aid for the City collectionComplete rehousing of City artifactsComplete first phase of digitization and metadata for City collection

Create an inventory and user copy of digital materialProduce a major exhibit on Northfield historyProduce 6 -10 educational programs

2016

Make accessible the finding aid for the City collection onlineFinding -aid for other NHS collection

Complete second phase of digitization and metadata for City collection

Create an inventory and user copy of digital material

Produce a major exhibit on Northfield historyProduce 6 -10 educational programs

2017

Complete third phase of digitization and metadata for City collectionCreate an inventory and user copy of digital material

Produce a major exhibit on Northfield historyProduce 6 -10 educational programs

Future Consideration

The Northfield Historical Society would like to enter conversations with the City of Northfield in regards tobeing put on the historical records retention schedule. This would ensure that all historical records from theCity are cared for in perpetuity.

Northfield Historical Society 2015 Funding Request

Northfield Historical Society2014 Agreement

In December 2013 the Northfield Historical Society (NHS) and the City of Northfield agreed on a contract forservices for 2014.

That contract had the following services included:

1. Collect Northfield area historyo Identify those objects and records that best tell the story of the Northfield area, including those

provided by the City, and accept them for the permanent collection at NHSo Provide improved access to them by increasing collection staff hours

2. Provide proper housing to artifacts in the care of the Northfield Historical Society, including thoseprovided by the City

o Determine the needs of the objects and records in the collection and employ preventative

conservation methods using acid -free materials and non - invasive conservation techniques

3. Provide proper storage facilities for artifacts in the care of the Northfield Historical Society, including

those provided by the Cityo Ensure that the physical environment provided for the objects and records in the collection

contributes to prolonging their lifespan

4. Interpret Northfield history through publications, exhibits, speaker programs and other publicprograms

o Share and disseminate the objects and records, stories and heritage that NHS holds in the

public trust for the people of Northfield

5. City donations to NHS: a. Perform a collection -wide appraisal of the records in the donation based on the Minnesota

Historical Society' s Standard Appraisal Checklist to assess historical value and preservationneeds

b. Create a collection -wide processing plan for the City donationc. Begin creating a finding aid to the record groups for easy retrieval during processingd. Rehouse artifacts that are deemed high priority

Northfield Historical Society 2015 Funding Request

NHS Other Statistics for 2014

As of September 30, 2014

NHS as of June 2014 has had 14,818 walk ins 4,223 paying visitors and 70 research request answered.

NHS will /has produced two major exhibits in 2014, Nothfield Wheels (June 2014) and Portraits (November

2014), along with two smaller displays, History of Basketball in Northfield and artifacts relating to St. Olafhistory. The first major exhibit produced by NHS in 2014 was the Northfield Wheels exhibit. The exhibit' s goalwas to document the rich history of the automobile history in Northfield. The night of the opening waspartnered with the Sundowner' s Car Club to have a car show downtown. The exhibit opening and the carshow brought 300 people to downtown.

In conjunction with Carleton College we hosted the first ever Jesse James Film Festival. Over the course of

four weeks, we screened five movies that had a Jesse James and Northfield connection. The festival

culminated by author Johnny D. Boggs giving a presentation at NHS during DJJD. In 2015 NHS will host anotherfilm festival on a different historical topic.

NHS has accepted 58 separate collections with 167 artifacts into our collection as of June 2014

NHS had digitized 4,010 items as of June 2014 with the help of City funds and a Minnesota Historical Society

0 Legacy grant. Artifacts digitized from the City collection included the Company K book and the VeteransHousing book.

NHS also hosted the first annual Northfield History Month where we hosted ten history related programs thatfocused on different subjects. Programs were very eclectic and targeted many age groups within thecommunity and were free to everyone.

NHS also hosted the Student Community Outreach Program Experience ( SCOPE). The students have been

researching and writing chapters for an upcoming history book on Northfield. The NHS Jr. Curator Program, worked with 30 eighth grade- students over the summer. Every student worked one week in the archives andspent an additional week in the store. They completed numerous archival projects including cataloging the

Maggie Lee Collection and sorting the Harmon Photography collection, learning how a museum works.

We also assisted the City of Northfield with the " Art in City Hall" project. We coordinated the printing of thethree major historic prints that are in the conference rooms and other historic prints in the hallways.

Northfield Historical Society 2015 Funding Request

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: 16-323, Version: 1

City Council Meeting Date: July 19, 2016

To: Mayor and City CouncilCity Administrator

From: Mary Grant, Accounting Coordinator

Consider Approving Disbursements totaling $1,856,271.36Action Requested:The Northfield City Council approves disbursements totaling $1,856,271.36.

Summary Report:

Disbursement Description Date Amount

7/01/16 A/P Ck’s EFT’s 07/01/2016 1,493,356.18

7/05/16 2Q Fed Excise Tax 07/05/2016 78.12

7/08/16 Payroll 07/08/2016 168,161.74

7/08/16 PR Ck’s EFT’s 07/08/2016 194,675.32

Total $ 1,856,271.36

Alternative Options:N/A

Financial Impacts:They are within the limitations of the approved budget and resources available.

Tentative Timelines:N/A

City of Northfield Printed on 7/15/2016Page 1 of 1powered by Legistar™

07-12-2016 11:01 AM COUNCIL REPORT - 7/19/16 A/P CKS/EFTs PAGE: 1

DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL GENERAL FUND KENNEDY & GRAVEN, CHARTERED CROSSINGS 2016-0146 13,844.50 NAPA AUTO PARTS S-10 AIR COND REFRIGE 1.54- P15, WEATHERSHEILD, FITTIN 12.81- MISCELLANEOUS V SEXTON, MATT SEXTON, MATT:DRVWAY REFUND 100.00_ TOTAL: 13,930.15 Mayor & City Council GENERAL FUND LEAGUE OF MN CITIES BIG 4 WORKSHOP D GRAHAM 45.00_ TOTAL: 45.00 Administration GENERAL FUND ON TARGET A & M, INC. PROCESSING FEE 32.00_ TOTAL: 32.00 Finance GENERAL FUND GOVERNMENT FINANCE OFFICERS ASSOCIATIO 2016 MEMBERSHIP DUES GFOA 375.00 ABDO, EICK & MEYERS, LLP FINAL 2015 AUDIT BILLING 8,996.15_ TOTAL: 9,371.15 Human Resources GENERAL FUND NORTHFIELD HOSPITAL PRE-EMPLOYMENT DRUG SCREEN 105.20 FIRST ADVANTAGE BACKGROUND SERVICES CO PRE-EMPLOYMENT BACKGROUNDS 214.00 NORTHFIELD URGENT CARE RANDOM DRUG SCREENS 140.00_ TOTAL: 459.20 Community Development GENERAL FUND KENNEDY & GRAVEN, CHARTERED SAVE THE DEPOT LEGAL 1,853.75_ TOTAL: 1,853.75 City Hall Operations GENERAL FUND CINTAS FIRST AID & SAFETY #LOC431 FIRST AID SUPPLIES 31.36 QUALITY RESOURCE GROUP, INC. COPY PAPER 1,583.00 BERRY COFFEE COMPANY CITY HALL COFFEE SUPPLIES 87.95 CITY HALL COFFEE SUPPLIES 82.00 G&K SERVICES CITY HALL RUGS 44.56_ TOTAL: 1,828.87 Police Administration GENERAL FUND BCA-MN BUREAU OF CRIMINAL APPREHENSION DMT-G RECERT - FELDHAKE 75.00 DMT-G RECERT - KOHN 75.00 CREATIVE PRODUCT SOURCING, INC DARE BEARS 29.00 CAR TIME AUTO SERVICE CENTER CHECK ENGINE LIGHT- GAS CA 32.16 CLEAN NEW SQUAD PRE GRAPHI 11.60 CLEAN SQUAD PRE GRAPHICS 11.60 CLEAN NEW SQUAD PRE GRAPHI 11.60 CHARTER COMMUNICATIONS JUNE '16 CABLE ACCESS 13.71 LARSON'S PRINTING CLOTHING ALLOWANCE - MANGO 148.57 LOGIN / IACP NET IACP NET SERVICE 8/4/16-8/ 875.00 MENARD'S -DUNDAS FIREARMS RANGE SUPPLIES 9.64 NFLD AUTO BODY WINDSHIELD REPLACE SQ#11 593.90 STREICHER'S FORCE ON FORCE MARKING ROU 320.50 TRAF-O-TERIA SYSTEMS PARKING TICKET BOOKS 217.70 KEEPRS, INC. BIKE PATROL UNIFORMS & GEA 987.00 3 RESERVES LS SHIRTS W/FLA 76.98 BOOTS-WIERSON PAYING OVERA 309.68 VERIZON WIRELESS CELLS 1,500.91 MARK KOHN MEALS - RBT TRAINING-MK 30.30 G&K SERVICES PD RUGS 14.40 IMPACT POWER TECHNOLOGIES LLC RECHAR LI BATTERIES - MOTO 930.00 CAKEWALK RETIREMENT - BROADHEAD 95.00_ TOTAL: 6,369.25 Fire GENERAL FUND NAFRS 2ND QTR OPERATING INSTALLM 189,577.50

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ _______________ TOTAL: 189,577.50 Engineering GENERAL FUND AMERICAN PUBLIC WORK ASSOC (APWA) 2016 PW RENEWAL-D. BENNETT 50.00_ TOTAL: 50.00 Streets GENERAL FUND EARL F. ANDERSEN, INC BICYCLE STENCIL 91.50 ANDERSON LAWN CARE, LLC 07/01/13 WASH/3RD/4TH MOWI 21.38 10/8/13 BRIDGE SQUARE MOWI 53.44 2014 SPRING CLEANUP-BRIDGE 58.78 AWARD CENTRE DALLAS HAAS MEMORIAL 132.23 COMMERCIAL ASPHALT COMPANY 4 TON HOTMIX 174.20 FRANEK ELECTRIC, INC. LOCATE AT BRIDGE SQUARE 85.00 LOCATE AT W 2ND ST. 127.00 HANSEN CONCRETE & REMODELING WAY PARK CONCRETE PROJECT 4,550.00 MENARD'S -DUNDAS 130 BAGS MULCH 382.20 NAPA AUTO PARTS S-10 AIR COND REFRIGE 22.39 BATTERY & CORE DEPOSIT 87.99 AIR FILTER FOR LOADER 38.03 BATTERY & CORE DEPOSIT 87.99- P15, WEATHERSHEILD, FITTIN 186.42 SHORT ELLIOT HENDRICKSON, INC TH 246 & ARBOR ST INTERSEC 839.28 APPLE CHEVROLET BUICK NORTHFIELD S-10 SWITCH 12.34 G&K SERVICES STREET SHOP RUGS 9.36 RYAN UNIFORMS 2.65 RYAN UNIFORMS 2.65 RYAN UNIFORMS & SHOP TOWEL 5.65 HANSONS LAWN CARE PARK & CITY MOWING FOR JUN 600.00 FACTORY MOTOR PARTS CO PATCHING TRAILER PARTS 467.38_ TOTAL: 7,861.88 Street Lighting GENERAL FUND XCEL ENERGY 5/15-6/14/16 STREET LIGHTI 19,197.97_ TOTAL: 19,197.97 Facilities GENERAL FUND ANDERSON LAWN CARE, LLC 6/30/13 CITY HALL MOWING 64.13 ARROW ACE HARDWARE ZINK ANCHOR 7.59 MENARD'S -DUNDAS MAINT SUPPLIES 34.47 DRYER VENT BRUSH, FIN TOOL 14.43 APPLE CHEVROLET BUICK NORTHFIELD HOSE IN FACILITIES VEHICLE 84.19_ TOTAL: 204.81 Ice Arena GENERAL FUND CARQUEST AUTO PARTS OF NORTHFIELD 6 ZAMBONI ANT 201 62.94 NAPA AUTO PARTS ZAMBONI PARTS 254.69 ZAMBONI PARTS 36.08 HOSE FOR ZAMBONI 8.92 ZAMBONI OIL 34.56 COMPLETE COOLING SERVICES ZAMBONI RADIATOR REPAIR 55.00_ TOTAL: 452.19 General Parks GENERAL FUND ANDERSON LAWN CARE, LLC 2013 VET MEMORIAL EXTRAS 32.07 06/04/13 VETS MEMORIAL MOW 128.25 6/25/13 VETS MEMORIAL MOWI 128.25 6/30/13 VETS MEMORIAL MOWI 128.25 2014 VETS SPRING CLEANUP 85.50 FARMERS MILL AND ELEVATOR, INC TURF CHEM APP AMES PARK 208.79 TURF CHEM APP PARKLAND 128.97 TURF CHEM APP MEMORIAL PAR 85.73

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ KNECHT'S NURSERIES & LANDSCAPING SOIL FOR DRAGONFLY GARDEN 1,176.25 LAMPERT YARDS, INC. TYLER PARK PORTABLE ENCLOS 317.98 MTI DISTRIBUTING CO 2 WHEEL RIMS 36.59 2 FILTERS 27.12 END ROD, SHAFT, BUSHINGS, 275.62 TRANSPORT SWITCH 200.20 MENARD'S -DUNDAS 130 BAGS MULCH 382.20 PAINT & TAPE 35.56 STONE BLOCK FOR DRAGON FLY 1,091.50 NAPA AUTO PARTS SPRAK PLUGS FOR WEED WHIPS 7.26 25 QT OIL FOR WEED WHIPS 150.72 POMP'S TIRE SERVICE, INC CARLISLE MULT TRC 119.75 2 CARL.FIELD TRAX 177.90 CARLISLE MULTI TRAC 34.00- 2 TIRES FOR M4 519.90 SCHWALBE STONEWORK INC 2 WHEELER PARK SIGNS 1,116.00 SEYKORA STRIPING PICKLE BALL COURT STIPING 300.00 HANSONS LAWN CARE PARK & CITY MOWING FOR JUN 650.00_ TOTAL: 7,476.36 Athletic Facilities GENERAL FUND EARL F. ANDERSEN, INC BASEBALL FIELD SIGNS 306.50 FARMERS MILL AND ELEVATOR, INC FERT APP SECHLER & BABCOCK 1,616.10 CHEM APP LIBERTY, SECHLER 150.28 MENARD'S -DUNDAS 130 BAGS MULCH 382.20 PIONEER MFG CO LINE PAINT 2,362.00 MUSCO SPORTS LIGHTING 7 LIGHTS FOR SECHLER & BAB 532.92_ TOTAL: 5,350.00 Outdoor Pool GENERAL FUND ANDERSON LAWN CARE, LLC 6/30/13 MEMORIAL FIELD MOW 90.84 AQUA LOGIC INC. STARTUP BOTH POOLS 492.46 POOL CHEMICALS 4,457.34 BECS ORP SENSOR BAND, CABL 324.03 BECS ORP SENSOR BAND, CABL 324.03 POOL CHEMICALS 169.58 POOL CHEMICALS 1,369.88 ARROW ACE HARDWARE REFECTIVE VINYL NUMBERS & 12.72 HERMEL WHOLESALE CONCESSION STAND FOOD 158.19 POOL CONCESSION STAND FOOD 280.65 PEPSI-COLA OF MANKATO, INC SODA FOR POOL CONCESSION S 534.38 HORIZON COMMERCIAL POOL SUPPLY FILTER VAC FOR POOL 3,173.32 CHRIS ISOM SUPPLIES FOR POOL 27.00 KLINE DISTRIBUTING, LLC CONCESSION STAND FOOD 860.04_ TOTAL: 12,274.46 Library GENERAL FUND AGRI NEWS PERIODICALS 30.00 ANDERSON LAWN CARE, LLC 6/18/13 LIBRARY MOWING 37.41 2014 IRRIGATION STARTUP-LI 150.00 BAKER & TAYLOR LIBRARY MATERIALS 727.86 LIBRARY MATERIALS 270.70 LIBRARY MATERIALS 860.31 SUPPLIES-PROCESSING 29.50 LIBRARY MATERIALS 433.53 LIBRARY MATERIALS 169.86 LIBRARY MATERIALS 114.33 CLAREY'S SAFETY EQUIP, INC. FIRST AID SUPPLIES 56.50 CITY OF NORTHFIELD REFERENCE 152.98

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ TIME CAPSULE SUPPLIES, SAN 125.64 MIDWEST TAPE BCD 34.99 SHIPPING 1.75 BCD 274.94 SHIPPING 13.75 RT BOOK REVIEWS LIBRARY MATERIALS 29.95 NATIONAL ENQUIRER LIBRARY MATERIALS 74.12_ TOTAL: 3,588.12 Communication COMMUNICATION FUND IDENTISYS ID Badge Cards 411.17_ TOTAL: 411.17 Other Financing Uses LIBRARY GIFT FUND CITY OF NORTHFIELD GIFTS-FFOL SRP 283.25 GALE/CENGAGE LEARNING GIFT-MATERIALS (LP) 50.68_ TOTAL: 333.93 Other Financing Uses SCRIVER MEMORIAL F BAKER & TAYLOR GIFTS-SCRIVER 42.68_ TOTAL: 42.68 Other Financing Uses ARTS AND CULTURE BY ALL MEANS SIDEWALK POETRY MAP BROCHU 382.50 FOURTH DIMENSION POETRY STAMPS - 2016 3,972.65_ TOTAL: 4,355.15 Other Financing Uses CDBG FUND THREE RIVERS COMMUNITY ACTION, INC. FREEHEART 114 WOODLEY 5,000.00_ TOTAL: 5,000.00 Other Financing Uses MUNICIPAL TIF DIST BCM CONSTRUCTION PAY 1 - TH3 & THIRD 48,649.50 KENNEDY & GRAVEN, CHARTERED TIF DISTRICT 4-1 INQUIRIES 1,475.00_ TOTAL: 50,124.50 EDA General Operating ECONOMIC DEVELOPME NFLD ENTERPRISE CENTER CORPORATION 2ND HALF PAYMENT TO THE NE 30,000.00 ABDO, EICK & MEYERS, LLP FINAL 2015 AUDIT BILLING 558.38_ TOTAL: 30,558.38 HRA General Operating HOUSING AND REDEVE CITY OF NORTHFIELD 2007 HIDDEN VALLEY DR 90.00 ABDO, EICK & MEYERS, LLP FINAL 2015 AUDIT BILLING 403.28_ TOTAL: 493.28 HRA Rental Projects HOUSING AND REDEVE MISCELLANEOUS V CCS CLEANING CARPET CLEANING OF UPPER U 341.99_ TOTAL: 341.99 HRA LMI Housing HOUSING AND REDEVE G & G ROOFING, INC REROOF- 2007 HIDDEN VALLEY 6,200.00 CITY OF NORTHFIELD 2007 HIDDEN VALLEY DECK PE 1.25_ TOTAL: 6,201.25 Debt Service 2015 BONDS FUND BOND TRUST SERVICES CORPORATION 2015A PAYING AGENT FEE 450.00_ TOTAL: 450.00 Other Financing Uses RIVERFRONT TIF DIS EHLERS & ASSOCIATES MAY 2016 CROSSINGS PHASE 2 3,100.00 KENNEDY & GRAVEN, CHARTERED LEGAL MEMO-SUBSIDY ? - COU 3,865.50_ TOTAL: 6,965.50 Capital Projects 2015 CAPITAL PROJE RYAN CONTRACTING CO PAY 9 - 2ND STREET RECON 111,919.15_ TOTAL: 111,919.15 Capital Project 2016 CAPITAL PROJE RYAN CONTRACTING CO PAY 1 -WOODLEY STREET 143,293.72

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ _______________ TOTAL: 143,293.72 Parks PARK FUND AWARD CENTRE BRONZE PLAQUE FOR ROMP 1,366.00 MIDWEST PLAYSCAPES, INC EAST CANNON RIVER BENCH, T 5,899.79 ALOHA LANDSCAPING FIRST PAYMENT ROMP LANDSCA 11,685.00 FAR-GAZE FARMS TILL & SEED 12.5 ACRES OAT 1,500.00 ALL ABOUT EROSION CONTROL 100 FT SILT FENCE INSTALAT 2,125.00_ TOTAL: 22,575.79 Capital Project PARK FUND CRANE CREEK ASPHALT PAY 1 - E. CANNON RIVER TR 65,049.33_ TOTAL: 65,049.33 Other Financing Uses FIRE REPLACEMENT F NAFRS 2004 SPH-100 TRUCK PURCHAS 238,831.00_ TOTAL: 238,831.00 Capital Projects VEHICLE & EQUIP RE ASPEN EQUIPMENT COMPANY TRUCK #3ALA35CY4GDHH 530 94,035.00 DEPUTY REGISTRAR '16 NEW SQUAD TITLE VIN#61 30.75 '16 NEW SQUAD TITLE VIN#61 30.75 '16 NEW SQUAD TITLE VIN#61 30.75_ TOTAL: 94,127.25 Capital Projects LIBRARY CAPITAL PR ROEHRSCHMITT ARCHITECTURE LLC LIBRARY PROJECT 11,045.99 BRENNAN CONSTRUCTION OF MN INC LIBRARY PROJECT-CONSTRUCTI 33,481.80_ TOTAL: 44,527.79 Capital Projects CAPITAL RESERVE FU SHORT ELLIOT HENDRICKSON, INC SERV THRU MAY-TH 246 & JEF 3,901.30_ TOTAL: 3,901.30 Water WATER FUND CITY OF NORTHFIELD NUC FOR WATER DEPT 279.99 DPC INDUSTRIES, INC. CHEMICALS 2,038.53 MENARD'S -DUNDAS ADHESIVE/MORTAR/TAPE MEAS 93.24 TISSUE/CLEANERS 54.41 MN PIPE & EQUIPMENT HYDRANT OIL 129.48 ON TARGET A & M, INC. UTILITY BILLS -4502 156.99 ABDO, EICK & MEYERS, LLP FINAL 2015 AUDIT BILLING 1,861.27 HANCOCK CONCRETE PRODUCTS LLC 2" MANHOLE RINGS 170.00_ TOTAL: 4,783.91 Debt Service WASTEWATER FUND BOND TRUST SERVICES CORPORATION 2012C PAYING AGENT FEE 450.00_ TOTAL: 450.00 Wastewater WASTEWATER FUND ALLIED ELECTRONICS, INC. PAIRED CABLE 638.86 CITY OF NORTHFIELD NUC FOR WWTP 279.99 CHEMISOLV CORP FLOCCULENT 3,289.00 EIDSVOLD OVERHEAD DOOR COMPANY 6-10 REPLACE WALL SWITCH 240.00 FASTENAL COMPANY HARDWARE FOR BIOSOLIDS BUN 26.37 FARIBO PLUMBING & HEATING, INC PAY 1 - WWTP PIPING PROJ J 196,058.15 PAY 2 - WWTP PIPING PROJ J 19,875.90 MENARD'S -DUNDAS TAPE/ADAPTER/CONNECTOR 35.11 BATTERIES/GLOVES/TOWELS 83.39 SUPPLIE FOR BUNKER BOARDS 94.67 MN PIPE & EQUIPMENT PVC PIPE 205.20 ON TARGET A & M, INC. UTILITY BILLS -4502 156.99 VESSCO, INC FERRIC PUMP REBUILD KITS 443.62 ABDO, EICK & MEYERS, LLP FINAL 2015 AUDIT BILLING 1,861.27 WW GOETSCH ASSOCIATES, INC. PUMP/LIFT STATION INSPECTI 1,800.00

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ I-STATE TRUCK CENTER JETTER TRUCK REPAIRS 968.57 CENTRAL FARM SERVICE MAY FUEL - WWTP 246.59 RICHARD KUCERA 6/14-16 WW TRAINING MILEAG 178.20 SVENBY'S MILLING INC BOARDS FOR BIOSOLIDS BUNKE 873.00_ TOTAL: 227,354.88 Garbage GARBAGE FUND ON TARGET A & M, INC. UTILITY BILLS -4502 52.32 ABDO, EICK & MEYERS, LLP FINAL 2015 AUDIT BILLING 1,178.81 DSI - DICK'S SANITATION INC 14 GALLON JUNE 2016 447.30 35 GALLON JUNE 2016 14,043.80 65 GALLON JUNE 2016 12,900.70 95 GALLON JUNE 2016 2,648.30 DAKOTA 14 GALLON JUNE 2016 49.70 DAKOTA 35 GALLON JUNE 2016 1,256.70 DAKOTA 65 GALLON JUNE 2016 1,810.50 DAKOTA 95 GALLON JUNE 2016 134.90 DRIVE-BY JUNE 2016 454.40 DAKOTA RECYCLING JUNE 2016 732.80_ TOTAL: 35,710.23 Storm Water Drainage STORM WATER DRAINA ON TARGET A & M, INC. UTILITY BILLS -4502 52.32 ABDO, EICK & MEYERS, LLP FINAL 2015 AUDIT BILLING 1,240.84_ TOTAL: 1,293.16 NON-DEPARTMENTAL LIQUOR STORE FUND CINTAS FIRST AID & SAFETY #LOC431 FIRST AID SUPPLIES 1.91- G&K SERVICES SALES TAX CREDIT 1.17- TOTAL: 3.08- Liquor Store - Purchas LIQUOR STORE FUND BELLBOY CORPORATION LIQUOR PURCHASES 2,039.74 FREIGHT 29.02 MISC TAXABLE 85.33 FREIGHT 4.41 MISC TAXABLE 29.70- COCA COLA BOTTLING CO. POP/MISC TAXABLE 445.92 COLLEGE CITY BEVERAGE, INC. BEER PURCHASES 922.20 BEER PURCHASES 86.00 BEER PURCHASES 7,137.49 MISC TAXABLE PURCHASE 89.30 BEER PURCHASES 3,287.22 MISC TAXABLE PURCHASE 40.90 BEER PURCHASES 7,630.40 BREAKTHRU BEV MN WINE & SPIRITS LIQUOR PURCHASES 3,165.23 MISC TAXABLE 55.00 FREIGHT 47.31 WINE PURCHASE 324.00 FREIGHT 4.95 LIQUOR PURCHASES 3,250.09 MISC TAXABLE 70.24 FREIGHT 48.27 WINE PURCHASE 4,108.98 MISC TAXABLE 72.00 FREIGHT 66.14 WINE CREDIT 96.00- FREIGHT 1.65- LIQUOR CREDIT 251.90- FREIGHT 1.65-

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ WINE CREDIT 57.34- LIQUOR CREDIT 212.19- FREIGHT 1.65- LIQUOR CREDIT 112.00- GRAPE BEGINNINGS WINE PURCHASE 296.00 HERMEL WHOLESALE CIGARETTES 828.12 MISC TAXABLE 27.33 MISC NON TAXABLE 48.75 FREIGHT 3.95 HOHENSTEIN'S INC BEER PURCHASES 409.50 BEER PURCHASES 1,218.50 JOHNSON BROTHERS WHOLESALE LIQUOR PURCHASES 5,245.55 FREIGHT 93.67 WINE PURCHASE 913.00 FREIGHT 25.92 WINE PURCHASES 21.99 LIQUOR PURCHASES 1,061.36 FREIGHT 17.01 WINE PURCHASE 1,131.55 FREIGHT 30.78 LIQUOR PURCHASES 3,542.27 FREIGHT 36.05 WINE PURCHASE 1,283.65 FREIGHT 37.26 LIQUOR PURCHASES 1,131.72 FREIGHT 21.06 WINE PURCHASE 1,602.75 FREIGHT 43.74 WINE CREDIT 57.45- FREIGHT 1.62- LIQUOR CREDIT 103.50- FREIGHT 1.62- LIQUOR CREDIT 20.00- WINE CREDIT 57.45- FREIGHT 1.62- JJ TAYLOR DIST. OF MN MISC TAXABLE PURCHASE 105.00 FREIGHT 3.00 BEER PURCHASES 3,689.05 MISC TAXABLE PURCHASE 17.55 FREIGHT 3.00 BEER PURCHASES 9,293.63 MISC TAXABLE PURCHASE 49.20 FREIGHT 3.00 MARGRON-SKOGLUND WINE IMPORTS, INC WINE PURCHASES 264.00 FREIGHT 5.00 PAUSTIS & SONS WINE COMPANY WINE PURCHASE 1,545.25 FREIGHT 22.50 WINE PURCHASE 79.00 FREIGHT 1.25 WINE PURCHASE 1,159.13 FREIGHT 16.25 PHILLIPS WINE AND SPIRITS,INC. WINE CREDIT 36.00- FREIGHT 1.62- WINE CREDIT 14.00- LIQUOR PURCHASES 2,645.45 FREIGHT 43.74

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ WINE PURCHASE 1,491.16 LIQUOR PURCHASE 295.00 FREIGHT 45.36 WINE PURCHASE 39.00 FREIGHT 1.62 LIQUOR PURCHASES 1,828.97 FREIGHT 26.60 WINE PURCHASE 1,400.00 MISC TAXABLE 18.00 FREIGHT 28.35 WINE MERCHANTS, INC WINE CREDIT 77.04- FREIGHT 1.62- WINE PURCHASE 813.04 FREIGHT 12.96 WINE COMPANY WINE PURCHASE 1,012.00 FREIGHT 21.45 WINE PURCHASE 160.00 WINE PURCHASE 176.00 FREIGHT 4.20 WINE CREDIT 88.00- WATERVILLE FOODS AND ICE ICE 71.10 FREIGHT 1.00 ICE 72.00 FREIGHT 1.00 ICE 293.46 FREIGHT 1.00 VINOCOPIA WINE PURCHASE 280.00 LIQUOR PURCHASE 93.83 MISC TAXABLE 120.00 FREIGHT 18.00 BREAKTHRU BEV MN BEER, INC BEER PURCHASES 5,587.65 BEER CREDIT 25.00- MISC TAXABLE PURCHASE 23.80 BEER PURCHASES 6,412.55 BEER CREDIT 27.20- BEER PURCHASES 105.00 AMERICAN BOTTLING COMPANY POP/MISC TAXABLE 159.32 POP/MISC TAXABLE 156.48 SOUTHERN WINE & SPIRITS OF MN, LLC LIQUOR PURCHASES 2,104.68 FREIGHT 20.25 WINE PURCHASE 1,396.00 FREIGHT 29.40 LIQUOR PURCHASES 1,856.58 FREIGHT 16.57 WINE PURCHASE 1,184.40 FREIGHT 29.40 BOURGET IMPORTS WINE PURCHASE 192.00 FREIGHT 3.00 WINE PURCHASE 490.00 FREIGHT 6.00 WINE PURCHASE 2,434.66 FREIGHT 40.50 Z WINES USA LLC WINE PURCHASE 340.00 FREIGHT 10.00 BERNICK'S BEER PURCHASES 688.70 BEER PURCHASES 218.40

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ ARTISAN BEER COMPANY BEER PURCHASES 616.75 BEER PURCHASES 1,008.50 BEER PURCHASES 495.00 BEER PURCHASES 696.50 BEER CREDIT 15.66- BEER CREDIT 14.00- BEER CREDIT 50.24- KEEPSAKE CIDERY BEER PURCHASES 240.00_ TOTAL: 104,556.09 Liquor Store - Operati LIQUOR STORE FUND CINTAS FIRST AID & SAFETY #LOC431 FIRST AID SUPPLIES 27.75 HERMEL WHOLESALE PROMOTIONAL 10.16 G&K SERVICES ENTRY RUGS 17.01_ TOTAL: 54.92 Information Technology INFORMATION TECHNO CITY OF NORTHFIELD HARD DRIVE & RAM GIS PC, C 485.70 FLEET MAINTENANCE PRO 279.75 CARD READERS, HARED DRIVES 716.09 SUPPLIES FOR RACK, AP9532 82.01 PATCH CABLES, IPAD KEYBOAR 191.85 MYNPL.ORG DOMAIN REGISTRAT 18.17 SAN CADDIES, SURGE SUPPRES 169.00 7 HARD DRIVES FOR SAN 553.63 GUTH ELECTRIC, INC DIVISION ST CAMERA 3,238.96 SHI INTERNATIONAL CORP SFP'S FOR WWTP0 FIBER 210.00 REPLACEMNT ARENA PRINTER 375.00 1FT PATCH CABLES 26.40 TYLER TECHNOLOGIES SECURE SIGNATURE 138.00 ALL COVERED SPAM FILTERING 143.00 SPAM FILTERING 150.00 JAGUAR COMMUNICATIONS TELEPHONE & COMMUNICATION 746.60 TELEPHONE & COMMUNICATION 2,206.09_ TOTAL: 9,730.25

=============== FUND TOTALS ================ 101 GENERAL FUND 279,922.66 229 COMMUNICATION FUND 411.17 240 LIBRARY GIFT FUND 333.93 242 SCRIVER MEMORIAL FUND 42.68 246 ARTS AND CULTURE 4,355.15 250 CDBG FUND 5,000.00 270 MUNICIPAL TIF DIST 4 50,124.50 290 ECONOMIC DEVELOPMENT AUTH 30,558.38 295 HOUSING AND REDEVELOPMENT 7,036.52 316 2015 BONDS FUND 450.00 382 RIVERFRONT TIF DISTRICT 6,965.50 416 2015 CAPITAL PROJECTS 111,919.15 417 2016 CAPITAL PROJECTS 143,293.72 451 PARK FUND 87,625.12 453 FIRE REPLACEMENT FUND 238,831.00 455 VEHICLE & EQUIP REPLACMNT 94,127.25 462 LIBRARY CAPITAL PROJECT 44,527.79 475 CAPITAL RESERVE FUND 3,901.30 601 WATER FUND 4,783.91 602 WASTEWATER FUND 227,804.88

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ 603 GARBAGE FUND 35,710.23 604 STORM WATER DRAINAGE 1,293.16 609 LIQUOR STORE FUND 104,607.93 701 INFORMATION TECHNOLOGY 9,730.25 -------------------------------------------- GRAND TOTAL: 1,493,356.18 --------------------------------------------

TOTAL PAGES: 10

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SELECTION CRITERIA------------------------------------------------------------------------------------------------------------------------------------SELECTION OPTIONS

VENDOR SET: 01-NORTHFIELDVENDOR: AllCLASSIFICATION: AllBANK CODE: AllITEM DATE: 0/00/0000 THRU 99/99/9999ITEM AMOUNT: 9,999,999.00CR THRU 9,999,999.00GL POST DATE: 0/00/0000 THRU 99/99/9999CHECK DATE: 6/27/2016 THRU 7/01/2016------------------------------------------------------------------------------------------------------------------------------------PAYROLL SELECTION

PAYROLL EXPENSES: NOCHECK DATE: 0/00/0000 THRU 99/99/9999------------------------------------------------------------------------------------------------------------------------------------PRINT OPTIONS

PRINT DATE: NoneSEQUENCE: By DepartmentDESCRIPTION: DistributionGL ACCTS: NOREPORT TITLE: COUNCIL REPORT - 7/19/16 A/P CKS/EFTsSIGNATURE LINES: 0------------------------------------------------------------------------------------------------------------------------------------PACKET OPTIONS INCLUDE REFUNDS: NOINCLUDE OPEN ITEM:NO------------------------------------------------------------------------------------------------------------------------------------

07-12-2016 11:10 AM COUNCIL REPORT - 7/19/16 PR CKS/EFTs PAGE: 1

DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL GENERAL FUND ICMA RETIREMENT TRUST - #303324 PY-ICMA DEFERRED COMP RETI 1,073.00 MN COLLEGE SAVINGS PLAN MN College Savings Plan 50.00 MINNESOTA STATE RETIREMENT SYSTEM PY-DCMN RETIREMENT 545.62 PY-MNDC ROTH 594.00 663800-NCPERS MINNESOTA PY-LIFE INSURANCE - NCPERS 265.00 UNITED WAY PY-UNITED WAY CONTRIBUTION 95.50 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYEE DEDUCTION 1,535.60 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 7,073.24 PERA POLICE 6,340.56 PERA ELECTED OFFICIAL 78.75 IRS - PAYROLL DRAFT FED W/H TAX - PR DRAFT 17,143.42 FICA W/HOLDING PY - DRAFT 7,821.12 MEDICARE W/H - PY DRAFT 2,624.00 MN DEPT OF REVENUE - PAYROLL DRAFT STATE W/H PAYROLL DRAFT 7,111.58 TASC - FLEX ACCOUNT PY - FLEX HEALTH ACCOUNT 723.95 PY - FLEX DEP CARE 736.43 FLAHERTY & HOOD, P.A. CROSSINGS ESCROW-LEG-2016- 230.00 CROSSINGS ESCROW-LEG-2016- 115.00 CROSSINGS ESCROW-LEG-2016- 373.75 FAMILY SUPPORT REGISTRY PY - CO CHILD SUPPORT 528.00_ TOTAL: 55,058.52 Mayor & City Council GENERAL FUND PERA - DRAFT FROM PAYROLL PERA ELECTED OFFICIAL 78.75 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 143.22 MEDICARE W/H - PY DRAFT 33.51 FLAHERTY & HOOD, P.A. COUNCIL LEGAL 373.75_ TOTAL: 629.23 Administration GENERAL FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 60.88 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB FA 875.00 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 365.26 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 293.48 MEDICARE W/H - PY DRAFT 68.64 FLAHERTY & HOOD, P.A. GEN LEGAL SERVICES CIVIL 4,530.71_ TOTAL: 6,193.97 City Clerk GENERAL FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 20.81 Monthly Contribution PEHP- 145.33 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 388.28 PY-HSA EMPLOYER CONTRIB FA 875.00 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 342.84 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 245.05 MEDICARE W/H - PY DRAFT 57.31_ TOTAL: 2,074.62 Finance GENERAL FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 49.89 Monthly Contribution PEHP- 58.73 Monthly Contribution PEHP- 43.45 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 853.13 PY-HSA EMPLOYER CONTRIB FA 1,750.00 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 736.25 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 557.67 MEDICARE W/H - PY DRAFT 130.43_ TOTAL: 4,179.55 Human Resources GENERAL FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 24.00

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ Monthly Contribution PEHP- 43.44 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 437.50 PY-HSA EMPLOYER CONTRIB FA 875.00 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 404.66 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 321.27 MEDICARE W/H - PY DRAFT 75.13 FLAHERTY & HOOD, P.A. HR LEGAL 467.50_ TOTAL: 2,648.50 Community Development GENERAL FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 15.89 Monthly Contribution PEHP- 20.02 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 525.00 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 215.48 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 177.55 MEDICARE W/H - PY DRAFT 41.53 FLAHERTY & HOOD, P.A. COMM DEV LEGAL 86.25_ TOTAL: 1,081.72 Planning GENERAL FUND ENGAGE/NCG, INC. TEMPEL BUSINESS CARDS 76.00 NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 1.33 Monthly Contribution PEHP- 64.32 Monthly Contribution PEHP- 9.27 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 113.48 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 256.57 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 201.89 MEDICARE W/H - PY DRAFT 47.21_ TOTAL: 770.07 City Hall Operations GENERAL FUND ARNOLDS SUPPLY AND KLEENIT CO PAPER TOWELS, URINAL SCREE 128.00_ TOTAL: 128.00 Police Administration GENERAL FUND ARNOLDS SUPPLY AND KLEENIT CO PAPER TOWELS, URINAL SCREE 48.00 NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 47.30 Monthly Contribution PEHP- 70.94 Monthly Contribution PEHP- 23.49 Monthly Contribution PEHP- 306.66 Monthly Contribution PEHP- 23.64 Monthly Contribution PEHP- 123.21 Monthly Contribution PEHP- 2.19 Monthly Contribution PEHP- 107.30 Monthly Contribution PEHP- 21.97 Monthly Contribution PEHP- 193.12 Monthly Contribution PEHP- 21.66 Monthly Contribution PEHP- 108.90 Monthly Contribution PEHP- 360.54 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 3,122.04 PY-HSA EMPLOYER CONTRIB SI 324.03 PY-HSA EMPLOYER CONTRIB SI 53.93 PY-HSA EMPLOYER CONTRIB FA 4,796.95 PY-HSA EMPLOYER CONTRIB FA 739.15 PY-HSA EMPLOYER CONTRIB FA 581.04 PY-HSA EMPLOYER CONTRIB FA 7.86 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 665.88 PERA POLICE 8,011.83 PERA POLICE 529.70 PERA POLICE 917.39

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ PERA POLICE 51.89 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 562.64 MEDICARE W/H - PY DRAFT 802.78 MEDICARE W/H - PY DRAFT 42.41 MEDICARE W/H - PY DRAFT 76.61 MEDICARE W/H - PY DRAFT 4.57_ TOTAL: 22,749.62 Building Inspection GENERAL FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 2.22 Monthly Contribution PEHP- 67.12 Monthly Contribution PEHP- 24.00 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 108.01 PY-HSA EMPLOYER CONTRIB SI 82.03 PY-HSA EMPLOYER CONTRIB SI 49.22 PY-HSA EMPLOYER CONTRIB SI 101.17 PY-HSA EMPLOYER CONTRIB SI 95.70 PY-HSA EMPLOYER CONTRIB SI 49.22 PY-HSA EMPLOYER CONTRIB FA 448.44 PY-HSA EMPLOYER CONTRIB FA 10.93 PY-HSA EMPLOYER CONTRIB FA 404.69 PY-HSA EMPLOYER CONTRIB FA 10.94 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 33.15 PERA COORDINATED PECR 130.19 PERA COORDINATED PECR 7.21 PERA COORDINATED PECR 112.60 PERA COORDINATED PECR 33.30 PERA COORDINATED PECR 50.66 PERA COORDINATED PECR 16.20 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 26.77 FICA W/HOLDING PY - DRAFT 93.57 FICA W/HOLDING PY - DRAFT 5.62 FICA W/HOLDING PY - DRAFT 80.49 FICA W/HOLDING PY - DRAFT 27.22 FICA W/HOLDING PY - DRAFT 41.24 FICA W/HOLDING PY - DRAFT 13.24 MEDICARE W/H - PY DRAFT 6.26 MEDICARE W/H - PY DRAFT 21.88 MEDICARE W/H - PY DRAFT 1.32 MEDICARE W/H - PY DRAFT 18.82 MEDICARE W/H - PY DRAFT 6.37 MEDICARE W/H - PY DRAFT 9.65 MEDICARE W/H - PY DRAFT 3.10_ TOTAL: 2,192.55 Engineering GENERAL FUND BOLTON & MENK, INC. FARGAZE TURNBACK DESCRIPTI 256.00 INNOVATIVE OFFICE SOLUTIONS, LLC PAGE REINFORCEMENTS 7.34 NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 13.73 Monthly Contribution PEHP- 7.72 PEHP Monthly Contribution- 94.58 Monthly Contribution PEHP- 68.20 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 710.94 PY-HSA EMPLOYER CONTRIB FA 508.59 PY-HSA EMPLOYER CONTRIB FA 65.63 PY-HSA EMPLOYER CONTRIB FA 125.78 PY-HSA EMPLOYER CONTRIB FA 175.00 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 618.82

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ PERA COORDINATED PECR 16.95 PERA COORDINATED PECR 72.38 PERA COORDINATED PECR 121.45 PERA COORDINATED PECR 32.48 PERA COORDINATED PECR 45.19 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 541.42 FICA W/HOLDING PY - DRAFT 12.64 FICA W/HOLDING PY - DRAFT 58.16 FICA W/HOLDING PY - DRAFT 97.58 FICA W/HOLDING PY - DRAFT 24.21 FICA W/HOLDING PY - DRAFT 33.69 MEDICARE W/H - PY DRAFT 126.62 MEDICARE W/H - PY DRAFT 2.95 MEDICARE W/H - PY DRAFT 13.60 MEDICARE W/H - PY DRAFT 22.82 MEDICARE W/H - PY DRAFT 5.66 MEDICARE W/H - PY DRAFT 7.88 FLAHERTY & HOOD, P.A. ENGNEERING LEGAL 57.50_ TOTAL: 3,945.51 Streets GENERAL FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 138.13 Monthly Contribution PEHP- 1.75 Monthly Contribution PEHP- 44.40 Monthly Contribution PEHP- 134.82 Monthly Contribution PEHP- 1.30 TEMPLE ELECTRIC MOTOR SERVICE FOUNTAIN PUMP 298.00 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 2,586.72 PY-HSA EMPLOYER CONTRIB FA 1,793.75 ZIEGLER, INC. LAMP GP-SIGN 118.05 LAMP 31.46 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 1,358.63 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 1,258.45 MEDICARE W/H - PY DRAFT 294.33 CANNON RIVER TREE CARE APRIL STUMP GRINDING 3,235.00 MAY TREE TRIMMING, REMOVAL 3,567.50 TREE TRIMMING & REMOVAL 3,405.50_ TOTAL: 18,267.79 Facilities GENERAL FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 3.56 Monthly Contribution PEHP- 36.02 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 76.56 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 237.49 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 195.98 MEDICARE W/H - PY DRAFT 45.83_ TOTAL: 595.44 Ice Arena GENERAL FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 19.46 Monthly Contribution PEHP- 1.82 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 437.50 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 139.66 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 114.27 MEDICARE W/H - PY DRAFT 26.72_ TOTAL: 739.43 General Parks GENERAL FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 24.25 TEMPLE ELECTRIC MOTOR SERVICE GENERATOR REPAIR, PARTS & 103.00

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB FA 831.25 ZIEGLER, INC. CYL. & BUSHINGS 396.98 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 145.53 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 117.39 MEDICARE W/H - PY DRAFT 27.45 FLAHERTY & HOOD, P.A. PARKS LEGAL 603.75 LANDSCAPE ENHANCEMENTS LLC CONTRUCT DRAGONFLY BED 4,500.00 DRAGONFLY LANDSCAPING 770.28 SEMA EQUIPMENT INC STIHL WEED WHIP, GRASS BLA 340.90_ TOTAL: 7,860.78 Athletic Facilities GENERAL FUND ARNOLDS SUPPLY AND KLEENIT CO PAPER TOWELS, URINAL SCREE 152.00_ TOTAL: 152.00 Outdoor Pool GENERAL FUND IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 899.87 MEDICARE W/H - PY DRAFT 210.47_ TOTAL: 1,110.34 Recreation Administrat GENERAL FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 59.47 WELLS FARGO BANK MINNESOTA,NA PY - HSA ER CONTRIB SNGL V 291.66 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 178.40 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 144.59 MEDICARE W/H - PY DRAFT 33.82_ TOTAL: 707.94 Library GENERAL FUND ARNOLDS SUPPLY AND KLEENIT CO PAPER TOWELS, URINAL SCREE 132.00 INNOVATIVE OFFICE SOLUTIONS, LLC COPIER PAPER 73.98 COPIER PAPER 96.37 NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 129.71 Monthly Contribution PEHP- 47.51 Monthly Contribution PEHP- 121.52 PEHP Monthly Contribution- 98.04 Monthly Contribution PEHP- 37.43 SELCO AUTOMATION 3,935.00 MAILERS 56.68 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 79.30 PY-HSA EMPLOYER CONTRIB SI 358.20 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 219.88 PERA COORDINATED PECR 174.89 PERA COORDINATED PECR 1,204.92 PERA COORDINATED PECR 224.54 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 169.47 FICA W/HOLDING PY - DRAFT 115.75 FICA W/HOLDING PY - DRAFT 1,063.34 FICA W/HOLDING PY - DRAFT 182.72 FICA W/HOLDING PY - DRAFT 0.70 MEDICARE W/H - PY DRAFT 39.63 MEDICARE W/H - PY DRAFT 27.07 MEDICARE W/H - PY DRAFT 248.71 MEDICARE W/H - PY DRAFT 42.74 MEDICARE W/H - PY DRAFT 0.16 FLAHERTY & HOOD, P.A. LIBRARY LEGAL 86.25_ TOTAL: 8,966.51 NON-DEPARTMENTAL MOTOR VEHICLE FUND 663800-NCPERS MINNESOTA PY-LIFE INSURANCE - NCPERS 48.80 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYEE DEDUCTION 66.66

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 322.85 IRS - PAYROLL DRAFT FED W/H TAX - PR DRAFT 563.42 FICA W/HOLDING PY - DRAFT 261.68 MEDICARE W/H - PY DRAFT 61.19 MN DEPT OF REVENUE - PAYROLL DRAFT STATE W/H PAYROLL DRAFT 258.90 TASC - FLEX ACCOUNT PY - FLEX HEALTH ACCOUNT 212.50_ TOTAL: 1,796.00 Motor Vehicle MOTOR VEHICLE FUND INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 3.95 NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 22.23 Monthly Contribution PEHP- 69.52 Monthly Contribution PEHP- 2.29 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 459.37 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 372.52 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 261.67 MEDICARE W/H - PY DRAFT 61.19_ TOTAL: 1,252.74 NON-DEPARTMENTAL COMMUNICATION FUND IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 6.67 MEDICARE W/H - PY DRAFT 1.56_ TOTAL: 8.23 Communication COMMUNICATION FUND IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 6.67 MEDICARE W/H - PY DRAFT 1.56_ TOTAL: 8.23 NON-DEPARTMENTAL ECONOMIC DEVELOPME 663800-NCPERS MINNESOTA PY-LIFE INSURANCE - NCPERS 3.10 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYEE DEDUCTION 11.66 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 52.81 IRS - PAYROLL DRAFT FED W/H TAX - PR DRAFT 85.06 FICA W/HOLDING PY - DRAFT 51.41 MEDICARE W/H - PY DRAFT 12.02 MN DEPT OF REVENUE - PAYROLL DRAFT STATE W/H PAYROLL DRAFT 38.21_ TOTAL: 254.27 EDA General Operating ECONOMIC DEVELOPME NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 0.90 Monthly Contribution PEHP- 9.27 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 103.91 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 60.92 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 51.41 MEDICARE W/H - PY DRAFT 12.02_ TOTAL: 238.43 NON-DEPARTMENTAL HOUSING AND REDEVE 663800-NCPERS MINNESOTA PY-LIFE INSURANCE - NCPERS 19.10 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYEE DEDUCTION 9.69 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 204.51 IRS - PAYROLL DRAFT FED W/H TAX - PR DRAFT 401.37 FICA W/HOLDING PY - DRAFT 192.71 MEDICARE W/H - PY DRAFT 45.07 MN DEPT OF REVENUE - PAYROLL DRAFT STATE W/H PAYROLL DRAFT 155.62 TASC - FLEX ACCOUNT PY - FLEX HEALTH ACCOUNT 36.36_ TOTAL: 1,064.43 HRA General Operating HOUSING AND REDEVE NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 9.26 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 522.26 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 235.97

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 192.70 MEDICARE W/H - PY DRAFT 45.08_ TOTAL: 1,005.27 Capital Project 2016 CAPITAL PROJE FLAHERTY & HOOD, P.A. WOODLEY STR. PROJ. LEGAL 384.00_ TOTAL: 384.00 Parks PARK FUND FLAHERTY & HOOD, P.A. REGIONAL PARK 115.00 PARKS MEADOW PARKS LEGAL 143.75_ TOTAL: 258.75 Capital Project PARK FUND FLAHERTY & HOOD, P.A. ECRT LEGAL 57.50_ TOTAL: 57.50 NON-DEPARTMENTAL WATER FUND MINNESOTA STATE RETIREMENT SYSTEM PY-DCMN RETIREMENT 409.66 PY-MNDC ROTH 55.63 663800-NCPERS MINNESOTA PY-LIFE INSURANCE - NCPERS 43.84 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYEE DEDUCTION 39.32 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 975.47 IRS - PAYROLL DRAFT FED W/H TAX - PR DRAFT 1,950.97 FICA W/HOLDING PY - DRAFT 990.86 MEDICARE W/H - PY DRAFT 231.73 MN DEPT OF REVENUE - PAYROLL DRAFT STATE W/H PAYROLL DRAFT 738.22 TASC - FLEX ACCOUNT PY - FLEX HEALTH ACCOUNT 10.24_ TOTAL: 5,445.94 Water WATER FUND BOLTON & MENK, INC. APR/MAY SERV - PUMP HOUSE 8,765.17 NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 15.13 Monthly Contribution PEHP- 35.59 Monthly Contribution PEHP- 164.72 Monthly Contribution PEHP- 99.63 Monthly Contribution PEHP- 6.48 Monthly Contribution PEHP- 7.38 Monthly Contribution PEHP- 101.13 Monthly Contribution PEHP- 1.00 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 784.77 PY-HSA EMPLOYER CONTRIB FA 667.29 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 1,125.55 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 990.85 MEDICARE W/H - PY DRAFT 231.73_ TOTAL: 12,996.42 NON-DEPARTMENTAL WASTEWATER FUND MINNESOTA STATE RETIREMENT SYSTEM PY-DCMN RETIREMENT 75.34 PY-MNDC ROTH 31.87 663800-NCPERS MINNESOTA PY-LIFE INSURANCE - NCPERS 52.16 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYEE DEDUCTION 70.68 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 819.59 IRS - PAYROLL DRAFT FED W/H TAX - PR DRAFT 1,089.95 FICA W/HOLDING PY - DRAFT 729.36 MEDICARE W/H - PY DRAFT 170.59 MN DEPT OF REVENUE - PAYROLL DRAFT STATE W/H PAYROLL DRAFT 467.81 TASC - FLEX ACCOUNT PY - FLEX HEALTH ACCOUNT 96.01_ TOTAL: 3,603.36 Wastewater WASTEWATER FUND BOLTON & MENK, INC. APR/MAY SERV-WWTP WELL 569.30 APR/MAY SERV-WWTP WELL 4,175.00

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 39.88 Monthly Contribution PEHP- 39.83 Monthly Contribution PEHP- 63.97 Monthly Contribution PEHP- 2.33 Monthly Contribution PEHP- 122.65 Monthly Contribution PEHP- 23.17 TEMPLE ELECTRIC MOTOR SERVICE BAF MAU MOTOR REBUILD 167.00 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 926.95 PY-HSA EMPLOYER CONTRIB FA 1,082.71 GRAYMONT WESTERN LIME CORPORATION GROUND LIME 4,019.74 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 945.68 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 729.37 MEDICARE W/H - PY DRAFT 170.59_ TOTAL: 13,078.17 NON-DEPARTMENTAL GARBAGE FUND WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYEE DEDUCTION 1.18 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 29.15 IRS - PAYROLL DRAFT FED W/H TAX - PR DRAFT 51.17 FICA W/HOLDING PY - DRAFT 49.66 MEDICARE W/H - PY DRAFT 11.62 MN DEPT OF REVENUE - PAYROLL DRAFT STATE W/H PAYROLL DRAFT 18.69_ TOTAL: 161.47 Garbage GARBAGE FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 0.61 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 5.47 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 33.63 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 49.66 MEDICARE W/H - PY DRAFT 11.62_ TOTAL: 100.99 NON-DEPARTMENTAL STORM WATER DRAINA MINNESOTA STATE RETIREMENT SYSTEM PY-MNDC ROTH 7.50 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYEE DEDUCTION 5.88 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 52.09 IRS - PAYROLL DRAFT FED W/H TAX - PR DRAFT 122.72 FICA W/HOLDING PY - DRAFT 54.22 MEDICARE W/H - PY DRAFT 12.67 MN DEPT OF REVENUE - PAYROLL DRAFT STATE W/H PAYROLL DRAFT 46.77_ TOTAL: 301.85 Storm Water Drainage STORM WATER DRAINA NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 3.05 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 158.59 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 60.11 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 54.22 MEDICARE W/H - PY DRAFT 12.68 FLAHERTY & HOOD, P.A. STORMWATER&DISCHARGE(303/3 1,178.75_ TOTAL: 1,467.40 NON-DEPARTMENTAL LIQUOR STORE FUND ICMA RETIREMENT TRUST - #303324 PY-ICMA DEFERRED COMP RETI 20.00 663800-NCPERS MINNESOTA PY-LIFE INSURANCE - NCPERS 16.00 UNITED WAY PY-UNITED WAY CONTRIBUTION 20.00 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 792.19 IRS - PAYROLL DRAFT FED W/H TAX - PR DRAFT 945.60 FICA W/HOLDING PY - DRAFT 688.17 MEDICARE W/H - PY DRAFT 160.93 MN DEPT OF REVENUE - PAYROLL DRAFT STATE W/H PAYROLL DRAFT 368.75 TASC - FLEX ACCOUNT PY - FLEX HEALTH ACCOUNT 180.00

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ _______________ TOTAL: 3,191.64 Liquor Store - Operati LIQUOR STORE FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 41.99 Monthly Contribution PEHP- 184.29 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 437.50 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 914.06 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 688.17 MEDICARE W/H - PY DRAFT 160.93_ TOTAL: 2,426.94 NON-DEPARTMENTAL INFORMATION TECHNO UNITED WAY PY-UNITED WAY CONTRIBUTION 6.25 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYEE DEDUCTION 65.00 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 506.23 IRS - PAYROLL DRAFT FED W/H TAX - PR DRAFT 1,059.52 FICA W/HOLDING PY - DRAFT 474.06 MEDICARE W/H - PY DRAFT 110.88 MN DEPT OF REVENUE - PAYROLL DRAFT STATE W/H PAYROLL DRAFT 394.83_ TOTAL: 2,616.77 Information Technology INFORMATION TECHNO NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 169.76 Monthly Contribution PEHP- 12.47 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 1,312.50 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 584.12 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 474.06 MEDICARE W/H - PY DRAFT 110.87_ TOTAL: 2,663.78 NON-DEPARTMENTAL INSURANCE FUND MINNESOTA STATE RETIREMENT SYSTEM PY-DCMN RETIREMENT 3.38 UNITED WAY PY-UNITED WAY CONTRIBUTION 2.25 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYEE DEDUCTION 7.50 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 23.95 IRS - PAYROLL DRAFT FED W/H TAX - PR DRAFT 34.76 FICA W/HOLDING PY - DRAFT 22.19 MEDICARE W/H - PY DRAFT 5.19 MN DEPT OF REVENUE - PAYROLL DRAFT STATE W/H PAYROLL DRAFT 15.51 TASC - FLEX ACCOUNT PY - FLEX HEALTH ACCOUNT 3.28_ TOTAL: 118.01 Insurance INSURANCE FUND NATIONWIDE TRUST COMPANY, FSB Monthly Contribution PEHP- 18.42 WELLS FARGO BANK MINNESOTA,NA PY-HSA EMPLOYER CONTRIB SI 49.22 PERA - DRAFT FROM PAYROLL PERA COORDINATED PECR 27.63 IRS - PAYROLL DRAFT FICA W/HOLDING PY - DRAFT 22.18 MEDICARE W/H - PY DRAFT 5.19_ TOTAL: 122.64

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DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_

=============== FUND TOTALS ================ 101 GENERAL FUND 140,052.09 215 MOTOR VEHICLE FUND 3,048.74 229 COMMUNICATION FUND 16.46 290 ECONOMIC DEVELOPMENT AUTH 492.70 295 HOUSING AND REDEVELOPMENT 2,069.70 417 2016 CAPITAL PROJECTS 384.00 451 PARK FUND 316.25 601 WATER FUND 18,442.36 602 WASTEWATER FUND 16,681.53 603 GARBAGE FUND 262.46 604 STORM WATER DRAINAGE 1,769.25 609 LIQUOR STORE FUND 5,618.58 701 INFORMATION TECHNOLOGY 5,280.55 705 INSURANCE FUND 240.65 -------------------------------------------- GRAND TOTAL: 194,675.32 --------------------------------------------

TOTAL PAGES: 10

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SELECTION CRITERIA------------------------------------------------------------------------------------------------------------------------------------SELECTION OPTIONS

VENDOR SET: 01-NORTHFIELDVENDOR: AllCLASSIFICATION: AllBANK CODE: AllITEM DATE: 0/00/0000 THRU 99/99/9999ITEM AMOUNT: 9,999,999.00CR THRU 9,999,999.00GL POST DATE: 0/00/0000 THRU 99/99/9999CHECK DATE: 7/04/2016 THRU 7/08/2016------------------------------------------------------------------------------------------------------------------------------------PAYROLL SELECTION

PAYROLL EXPENSES: NOCHECK DATE: 0/00/0000 THRU 99/99/9999------------------------------------------------------------------------------------------------------------------------------------PRINT OPTIONS

PRINT DATE: NoneSEQUENCE: By DepartmentDESCRIPTION: DistributionGL ACCTS: NOREPORT TITLE: COUNCIL REPORT - 7/19/16 PR CKS/EFTsSIGNATURE LINES: 0------------------------------------------------------------------------------------------------------------------------------------PACKET OPTIONS INCLUDE REFUNDS: NOINCLUDE OPEN ITEM:NO------------------------------------------------------------------------------------------------------------------------------------

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: Res. 2016-071, Version: 1

City Council Meeting Date: July 19, 2016

To: Mayor and City CouncilCity Administrator

From: Sean Simonson, Engineering Manager David Bennett, P.E., Public Works Director/City Engineer

Subject:Consider Adopting Assessments for the 2016 Woodley Street Reconstruction Project.

Action Requested:Staff recommends approval of the Resolution Adopting Assessments for the Woodley Street ReconstructionProject (2013STRT-A18).

Summary Report:The City Council is being asked to approve a resolution (Attachment 1) adopting the assessments for the 2016Woodley Street Reconstruction Project (2013STRT-A18). The statutorily required 14-day notice for the June21, 2016 assessment hearing was published in the Northfield News on May 25, 2016 and notices were sent toabutting property owners on May 20, 2016. On June 21, 2016, the City Council held a public hearing onassessments for the Woodley Street Reconstruction Project (2013STRT-A18). During the public hearing,Council received one objection from the President of the Edgewood Townhomes Association regarding theassessment amounts. Additionally, the resident from 820 Woodley St. East inquired about the assessmentamount, but did not file an objection with the City Clerk or object at the public hearing. City Council voted toclose the public hearing with the exception of the two properties, and directed staff to investigate assessmentsfor the Jefferson Road Project, Pheasantwood Townhomes, and review the estimated market value of the landversus the assessment.

Notice was again mailed to the two affected properties on June 29, 2016 informing them of the continuance ofthe Assessment Hearing scheduled for the July 5th City Council Meeting. At the July 5th City Council meeting,City Council made a motion to close the Public Hearing for 820 Woodley St. East due to no formal objection asrequired by Minnesota Statutes, Section 429.061, subd. 2 and for the Edgewood Townhomes. After discussion,the City Council adopted Resolution 2016-068 Alternative 2, setting the total assessment for the EdgewoodTownhomes at $8570, or $952.22 for each of the nine properties.

Adoption of the assessments through resolution is the final step in the assessment process for the project. TheCity Council has moved this project forward to this point with the actions shown in Attachment 2. The actionrequested above is required by Minnesota Statutes Chapter 429, which specifies the action that must be taken toassess property owners for the cost of local improvements.

City of Northfield Printed on 7/15/2016Page 1 of 2powered by Legistar™

File #: Res. 2016-071, Version: 1

Alternative Options:Do Nothing - Council could choose to not adopt the assessments; however, that would require alternativefunding for the project.

Financial Impacts:A summary of the project costs based on the lowest bid and original planned funding is shown in Attachment 3.The project will be financed through a combination of enterprise funds, assessments, MSA dollars, andbonding.

The proposed street and utility improvements are eligible for assessments according to the City of Northfield’sAssessment Policy. All abutting properties are proposed to be assessed accordingly. A benefit appraisal wasprepared as part of this reconstruction project, and it took into account zoning and land use within the projectarea. The assessment rate is a cost per linear foot of street frontage depending on the type of improvement andzoning/land use.

The proposed assessment roll (Attachment 4) shows the assessment for each of the abutting properties. Usingthe proposed rate of $70/linear foot, the estimated assessment revenue is $335,119.98. The individualassessments range from a low of $560.00 to a high of $11,200.00 for single family residential.

It is anticipated that some individual water and sewer service connections will need to be replaced along withthe project. Service connections are the responsibility of the property owner from the right-of-way to thebuilding. In the past the City has given property owners the option of having this work completed with theproject and being assessed the additional amount. It is proposed to use a similar method for this project.

Following the process required by Minnesota Statute Chapter 429 will allow the benefits of this project to beassessed to the property owners which aids in establishing overall project funding.

Tentative Timelines:The attached project process details the actions taken to date as well as the upcoming actions that will berequested of Council.

City of Northfield Printed on 7/15/2016Page 2 of 2powered by Legistar™

CITY OF NORTHFIELD, MINNESOTACITY COUNCIL RESOLUTION 2016-071

ADOPTING ASSESSMENTS2016 WOODLEY STREET RECONSTRUCTON PROJECT

2013STRT-A18

WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for the 2016Woodley Street Reconstruction Project, 2013STRT-A18.

NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT:

1. Such proposed assessment, as amended, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it.

2. Such assessment shall be payable in equal annual installments extending over a period of 10years, the first of the installments to be payable on or before the first Monday in January 2017, and shall bear at an estimated interest of 6% per annum from the date of the adoption of this assessment resolution. The actual interest rate shall be 2% over the average interest rate of the 2016 GO Improvement bonds to be sold in August 2016. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2017. To each subsequent installment, when due, shall be added interest for one year on all unpaid installments.

3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he/she may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year.

4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes.

PASSED by the City Council of the City of Northfield on this 19th day of July, 2016.

ATTEST

___________________________________ ___________________________________City Clerk Mayor

VOTE: ___ GRAHAM ___ DELONG ___ LUDESCHER ___ NAKASIAN___ PETERSON WHITE ___ POWNELL ___ ZWEIFEL

July 11, 2016 1 – Dates in grey text indicate actions that have taken place. Dates in bold text indicate the next planned step. Dates in italics denote tentatively scheduled future actions. 2 – Motions will be used for those items that are not necessary for the 429 process. Resolutions are required for those steps that are part of the 429 process. 3 – Staff actions to insure that proper timelines are followed in the 429 process.

Woodley Street Reconstruction Project Process (2013STRT-A18) The following actions detail the required 429 process track for local improvements.

Date1 Project Step Purpose of Step Council/Board

Action2 Staff Action3

February 3, 2015 Scope Discussion City Council meeting with County Administrator and County Engineer to discuss scope, process, and cost participation for completion of the project.

February 10, 2015 Scope Discussion County Board meeting to discuss scope, process, and cost participation for completion of the project.

March 3, 2015 Approve Request for Proposals for Engineering Services

City Council meeting to approve the release of a request for proposals for engineering services for the design of Woodley Street.

Motion

March 10, 2015 Approve Request for Proposals for Engineering Services

County Board meeting to approve the release of a request for proposals for engineering services for the design of Woodley Street.

Motion

March 17, 2015 Approve Cost Participation Agreement City Council meeting to discuss agreement regarding the cost participation between City and County

Resolution

April 2015 Arborist Report – Update A trained forester or arborist has evaluated the trees along the project corridor. Updated recommendations will be provided as the corridor layout is finalized. Recommendations include removals and trimming as appropriate as well as impacts to be caused by the reconstruction.

Contact Arborist February 2015

April 1, 2015 Engineering Proposals Due Engineering proposals due to City of Northfield for evaluation and selection of designer

April 7, 2015 Approve Cost Participation Agreement City Council meeting to discuss agreement regarding the cost participation between City and County

Motion 15-115

April 8, 2015 Selection of Engineering Consultant Select engineering consultant for design of the project. Selection board consists of City and County staff.

Pass1234

April 21, 2015 Award Engineering Consultant Contract

Awarding of the consultant contract allows staff to begin work with designer and coordinate efforts with Rice County

Motion15-132

April 28, 2015 Approve Cost Participation Agreement County Board approves agreement regarding the cost participation between City and County County Motion

May 5, 2015 Order Preparation of Feasibility Report Ordering the Feasibility Report is a required step in the 429 process. Resolution 2015-

052

September 1, 2015 Accept Feasibility Report and call for Improvement Hearing

The engineer will present the Feasibility Report, the proposed project, an initial cost estimate and potential assessments. As part of the meeting the City Council will also set the date and time for the Improvement Hearing as required by the 429 process.

Resolution 2015-088

September 15, 2015 Improvement Hearing

The purpose of this hearing is for the City Council to discuss a specific local improvement before ordering it done. The Council considers all the information in the Feasibility Report and any other information necessary for Council deliberation. At the Improvement Hearing interested persons may voice their concerns, whether or not they are in the proposed assessment area. A reasonable estimate of the total amount to be assessed and a description of the methodology used to calculate individual assessments for affected parcels must be available at the hearing. If the Council rejects the project, it may not reconsider that same project unless another hearing is held following the required notice.

Public Hearing

Mail notice: September 2,

2015

Ad in paper: September 2 & 9,

2015

September 15, 2015 Order Improvement and Preparation of Plans and Specifications

The project may be ordered any time within 6 months after the Improvement Hearing. It is not advisable to change project parameters after ordering the improvement. Upon ordering the improvement construction drawings and specifications are prepared. Any changes to the project scope after this point will require redesign effort with additional cost and staff time as a result.

Resolution 2015 2015-098

July 11, 2016 1 – Dates in grey text indicate actions that have taken place. Dates in bold text indicate the next planned step. Dates in italics denote tentatively scheduled future actions. 2 – Motions will be used for those items that are not necessary for the 429 process. Resolutions are required for those steps that are part of the 429 process. 3 – Staff actions to insure that proper timelines are followed in the 429 process.

This also has the potential to delay the project.

October 1, 2015 Project Memorandum Submittal of documentation for MnDOT in order that state/federal funding can be used for the project.

October 30, 2015 50% Design Review Review of design with City staff, County staff and designer.

December 10 , 2015 75% Design & Spec Review Review of design with City staff, County staff and designer.

January 6, 2016 Neighborhood Meeting Discuss the proposed improvements with the neighborhood. Also hold a more detailed discussion on what will happen during construction as well as a tentative timeline for events.

Mail notice:

December 23, 2015

January 14, 2015 95% Design & Spec Review Review of design with City staff, County staff and designer.

Feb/Mar 2016 State Aid Review Submit plans to MnDOT State Aid for review and approval.

April 5, 2016 Approve Plans and Order Advertisement for Bids

This step is a requirement of the 429 process. Resolution 2016-

032

April 13, April 20, & April 27, 2016

Publish Ad for Bid in Northfield News A step in the bidding process. The project will also be advertised on the MnDOT e-Advert website, along with the City and County websites.

May 5, 2016 Bid Opening – 2:00 P.M. Final step in the bidding process. Bids are opened by staff and tabulated. From here staff will make a recommendation to the City Council for award.

May 2016 State Aid Approval of Bids MnDOT State Aid approval required prior to award of contract.

May 10, 2016 County Approval of Bids County concurrence regarding award of contract to bidder.

May 17, 2016 Accept Bids and Award Contract This step is a requirement of the 429 process and allows for the project to move forward with beginning the actual construction process.

Resolution 2016-049

May 26, 2016 Preconstruction Conference Meeting with City, County, Designer, and Contractor to discuss how the project will progress.

May 2016 Neighborhood Tour Prior to the start of construction a walking tour of the project corridor will be taken. Individual meetings with property owners will be scheduled to go over the details of construction and document existing conditions.

June – November 2016

Construction

Once the project is awarded staff manages the day-to-day contract execution. Typically a Resident Project Representative is on-site to make sure the project is constructed in accordance to the plans and specifications. Communications between the contractor and city is primarily through the City Engineer, Project Manager and Resident Project Representative. Significant changes will be brought to the City Council and County Highway Department for approval prior to the work being executed. Minor changes and field directives are authorized by the City Engineer in advance to maintain the project schedule. All contract changes must be approved by the City Council. Adjustments to estimated quantities occur during the final acceptance of the improvements.

July 2017 Accept Improvements and Authorize Final Payment

The City Engineer recommends to City Council when the final payment should be made to the Contractor. The City Council may accept the work by resolution; however, if the city fails to pay the amount due within 30 days of a monthly estimate, or 90 days after the final estimate, the city must pay interest on the past due amount as prescribed by law.

Resolution

The following actions detail the required 429 process track to assess benefitting property owners for local improvements.

July 11, 2016 1 – Dates in grey text indicate actions that have taken place. Dates in bold text indicate the next planned step. Dates in italics denote tentatively scheduled future actions. 2 – Motions will be used for those items that are not necessary for the 429 process. Resolutions are required for those steps that are part of the 429 process. 3 – Staff actions to insure that proper timelines are followed in the 429 process.

Date1 Project Step Purpose of Step Council Action2 Staff Action3

May 17, 2016 Declare Amount to be Assessed/Call for Assessment Hearing

The City Council will set the date and time for the Assessment Hearing as required by the 429 process.

Resolution 2016-051

Resolution 2016-050

June 21, 2016 Assessment Hearing The purpose of this hearing is to give property owners an opportunity to express concerns about the actual special assessment. At the Assessment Hearing the City Council shall hear and consider all objections to the proposed assessment, whether presented orally or in writing.

Public Hearing

Mail notice: May 20, 2016.

Ad in paper:

May 25, 2016.

July 5, 2016 Continued Assessment Hearing The purpose of this hearing is to give property owners an opportunity to express concerns about the actual special assessment. At the Assessment Hearing the City Council shall hear and consider all objections to the proposed assessment, whether presented orally or in writing.

Public Hearing

Mail notice: June 29, 2016

July 19, 2016 Adopt Assessments

The City Council has some flexibility before it adopts the assessment roll and may change, or amend, the proposed assessment as to any parcel. City Council must, by resolution, adopt the same as the special assessment against the lands named in the assessment roll. Once the assessment roll is adopted the assessments are set and become liens against the properties listed.

Resolution Mail notice of adoption on

July 20, 2016.

Total County City Total County City

Project Cost $4,752,998 $1,422,469 $3,330,528 $4,479,810.29 $1,478,441.35 $3,001,368.94

STIP Grant $760,000 $380,000 $380,000 $807,232.00 $403,616.00 $403,616.00

Total Project Less Grant $3,992,998 $1,042,469 $2,950,528 $3,719,810.29 $1,074,825.35 $2,597,752.94

Project Cost Summary

TOTAL SCHEDULE "A" STREET- 55% COUNTY 45% CITY $1,627,394 $923,642 $703,752 $1,833,866.13 $1,044,801.37 $789,064.76

TOTAL - SCHEDULE A-1 STREET - 100% CITY $873,075 $0 $873,075 $532,595.38 $0.00 $532,595.38

TOTAL SCHEDULE "B" STORM SEWER - 55% COUNTY 45% CITY $279,974 $153,986 $125,988 $322,887.00 $123,926.97 $198,960.03

TOTAL - SCHEDULE "C" SANITARY - 100% CITY $301,193 $0 $301,193 $284,847.25 $0.00 $284,847.25

TOTAL - SCHEDULE "D" WATERMAIN - 100% CITY $478,295 $0 $478,295 $527,156.25 $0.00 $527,156.25

TOTAL - SCHEDULE "E" PRIVATE SERVICES $40,824 $0 $40,824 $40,000.00 $0.00 $40,000.00

TOTAL CONSTRUCTION $3,600,755 $1,077,628 $2,523,127 $3,541,352.01 $1,168,728.34 $2,372,623.67

10% CONSTRUCTION CONTINGENCY $360,076 $107,763 $252,313 $354,135.20 $116,872.83 $237,262.37

ADMIN, ENGR, & LEGAL $792,167.00 $237,078 $555,088 $584,323.08 $192,840.18 $391,482.91

Total Project $4,752,997.50 $1,422,469 $3,330,528 $4,479,810.29 $1,478,441.35 $3,001,368.94

Funding Sources County City County City

Rice County $1,042,469 $1,074,825.35

STIP Grant $380,000 $380,000 $403,616.00 $403,616.00

Bonded $504,980 $535,076.02

MSA $789,000 $767,617.47

Special Assessment $420,495 $335,119.98

Service Assessments $40,824 $40,000.00

Sewer Fund $397,575 $284,847.25

Water Fund $631,350 $527,156.25

Storm Fund $166,304 $107,935.97

Total Funding $1,422,469 $3,330,528 $1,478,441.35 $3,001,368.94

BIDCOOPERATIVE AGREEMENT

WOODLEY STREET

2016 Street Assessment Roll 7/19/2016

ASSESSMENT ROLL Assessment Rate

2016 Street Improvement Project Special Assessment Roll $70$75

$173$53$35$45$15

A B = A (rounded) CD = 10% x C (rounded)

= Rate x (B + D)

Parcel ID Deed Holder Zone2010a Project Type Property TypeShort

Footage(Ft)

Rounded Short

FootageLong Footage (Ft)

Rounded Long

Footage

Percentage

Mid Point AssessmentPrevious

AssessmentYear Street Improved Notes

100% 10%

2206326003 ALLEN DAVID F & PATRICIA 306 WOODLEY ST E R1-B Reconstruct Residential 82 82.00 0 0.00 5,740.00$ 2206153012 ROSENBERG MARY JEAN 928 EVELYN CIR N1-B Reconstruct Residential 133 133.00 0 0.00 9,310.00$ 2206153007 BEHRENS RYAN & ELIZABETH 8 FRANCES CIR N1-B Reconstruct Residential 122 122.00 0 0.00 8,540.00$ 2206301004 BERGUM DIANNE M 516 WOODLEY ST E N1-B Reconstruct Residential 79 79.00 0 0.00 5,530.00$ 2206326022 BJORK JON T 120 WOODLEY ST E R1-B Reconstruct Residential 0 0.00 82.5 8.00 560.00$ 2206426060 BOUDREAU ROBERT M 820 WOODLEY ST E N1-B Reconstruct Residential 145 145.00 0 0.00 10,150.00$ 2206426063 BOURBEAU CHRISTINA M 800 WOODLEY ST E N1-B Reconstruct Residential 100 100.00 0 0.00 7,000.00$ 2206278015 BUCHTA DUANE H & PAULETTE 609 WOODLEY ST E R1-B Reconstruct Residential 82 82.00 0 0.00 5,740.00$ 2206301003 CALLAHAN JOHN W & GINNETTE 518 WOODLEY ST E N1-B Reconstruct Residential 79 79.00 0 0.00 5,530.00$ 2206303004 CHRISTOPHERSON IVER C & INA M 404 WOODLEY ST E N1-B Reconstruct Residential 20.11 20.00 0 0.00 952.22$ Edgewood Townhomes Per Council $8570 split nine ways 2206276059 COURCHAINE ROBERT & P GALLIVAN 915 COLLEGE ST S R1-B Reconstruct Residential 0 0.00 165 17.00 1,190.00$ 2206250085 DARGEN MICHAEL & DIANA MUSBEK 219 WOODLEY ST E R1-B Reconstruct Residential 0 0.00 165 17.00 1,190.00$ $386.22 1998 Recon Old Policy2206278012 DORN KARA S 515 WOODLEY ST E R1-B Reconstruct Residential 80 80.00 0 5,600.00$ 2206153014 FRAHM DENNIS E & JEANETTE M 920 EVELYN CIR N1-B Reconstruct Residential 90 90.00 179 18.00 7,560.00$ 2206250083 FREDRICK MARK 919 WASHINGTON ST S R1-B Reconstruct Residential 76 76.00 0 0.00 5,320.00$ 2206326011 GARLIE MATTHEW D & LEAH H 1000 UNION ST S R1-B Reconstruct Residential 0 0.00 99 10.00 700.00$ 2206303008 GILL WILLIAM & ELAINE 412 WOODLEY ST E N1-B Reconstruct Residential 20.11 20.00 0 0.00 952.22$ Edgewood Townhomes Per Council $8570 split nine ways 2206302001 HAGEN CHARLES P 418 WOODLEY ST E R1-B Reconstruct Residential 119 119.00 0 0.00 8,330.00$ $636 2014 Reclaim Long Side2206250084 HANSON RICHARD D 205 WOODLEY ST E R1-B Reconstruct Residential 89 89.00 0 0.00 6,230.00$ 2206326023 HART INVESTMENTS INC 116 WOODLEY ST E R1-B Reconstruct Residential 83 83.00 0 5,810.00$ 2206301006 HEFER BRIAN D & JUDITH E 510 WOODLEY ST E N1-B Reconstruct Residential 0 0.00 147 15.00 1,050.00$ $4,558 2014 Reclaim Short Side2206153006 HILLEMANN PENELOPE D 12 FRANCES CIR N1-B Reconstruct Residential 136 136.00 0 9,520.00$ 2206326002 HOVLAND GRANT 312 WOODLEY ST E R1-B Reconstruct Residential 82.5 83.00 0 0.00 5,810.00$ 2206303003 JOHN H CROMER & SHARON K BUNTON 402 WOODLEY ST E N1-B Reconstruct Residential 20.11 20.00 0 0.00 952.22$ Edgewood Townhomes Per Council $8570 split nine ways 2206250094 JUSTIN J KAATZ & KATHLEEN R TAIT 918 COLLEGE ST S R1-B Reconstruct Residential 0 0.00 164 16.00 1,120.00$ 2206278011 KAGA MARIKO 513 WOODLEY ST E R1-B Reconstruct Residential 80 80.00 0 0.00 5,600.00$ 2206426058 KELLY WILLIAM & STACY M 828 WOODLEY ST E N1-B Reconstruct Residential 85 85.00 0 0.00 5,950.00$ 2206426055 KING STUART R & JENNIFER J 840 WOODLEY ST E N1-B Reconstruct Residential 104 104.00 0 0.00 7,280.00$ $490 2012 M & O Long Side2206426075 KIVELL WAYNE M & ALYCE 1003 MAPLE ST S N1-B Reconstruct Residential 0 0.00 131 13.00 910.00$ $4,346 2012 Reclaim Short Side2206153013 KUKLOK ROBERT & MARY DEE 924 EVELYN CIR N1-B Reconstruct Residential 104 104.00 0 0.00 7,280.00$ 2206278009 LEMING LORI A 509 WOODLEY ST E R1-B Reconstruct Residential 0 0.00 121 12.00 840.00$ 2206326024 LEONARD THOMAS D & ALISA J R1-B Reconstruct Residential 52 52.00 0 0.00 3,640.00$ 2206326025 LEONARD THOMAS D & ALISA J 1001 DIVISION ST S R1-B Reconstruct Residential 112 112.00 0 7,840.00$ 2206326004 LEROY ARTHUR H & ELAINE 300 WOODLEY ST E R1-B Reconstruct Residential 82 82.00 0 0.00 5,740.00$ 2206153008 LINDROOS GLENN J & CAROLYN K 4 FRANCES CIR N1-B Reconstruct Residential 119 119.00 0 0.00 8,330.00$ 2206303007 LOKEN ANN M 410 WOODLEY ST E N1-B Reconstruct Residential 20.11 20.00 0 0.00 952.22$ Edgewood Townhomes Per Council $8570 split nine ways 2206426074 LOWTHORP ROBERTA D 1000 ELM ST S N1-B Reconstruct Residential 0 0.00 131 13.00 910.00$ 2206326001 MCLENNAN THOMAS PATRICK 314 WOODLEY ST E R1-B Reconstruct Residential 83 83.00 0 5,810.00$ 2206326012 MEYER ANTHONY J & RHONDA 210 WOODLEY ST E R1-B Reconstruct Residential 66 66.00 0 0.00 4,620.00$ 2206426061 MOELLER TRENT & KAYTLAN BOCKENSTEDT 806 WOODLEY ST E N1-B Reconstruct Residential 100 100.00 0 0.00 7,000.00$ 2206302002 MORSTAD GARY W & CHARLENE A 1003 COLLEGE ST S R1-B Reconstruct Residential 0 0.00 120 12.00 840.00$ 2206153015 NAGEL BEVERLY Y 705 WOODLEY ST E N1-B Reconstruct Residential 91 91.00 0 0.00 6,370.00$ 2206426059 NOBLE JAMIE R 824 WOODLEY ST E N1-B Reconstruct Residential 85 85.00 0 0.00 5,950.00$ 2206303010 OLSON MARY K 1012 WINONA ST S N1-B Reconstruct Residential 20.11 20.00 0 0.00 952.22$ Edgewood Townhomes Per Council $8570 split nine ways 2206326013 PAHR JOSEPH W 206 WOODLEY ST E R1-B Reconstruct Residential 82 82.00 0 0.00 5,740.00$ 2206303005 PATRICIA A LAMB TRUST 406 WOODLEY ST E N1-B Reconstruct Residential 20.11 20.00 0 0.00 952.22$ Edgewood Townhomes Per Council $8570 split nine ways 2206326014 PEPEL JOSEPH & JENNIFER 202 WOODLEY ST E R1-B Reconstruct Residential 82 82.00 0 0.00 5,740.00$ 2206426057 PETREK WILLIAM J & SANDRA NASH 832 WOODLEY ST E N1-B Reconstruct Residential 85 85.00 0 0.00 5,950.00$ 2206426056 QUINT DANIEL L & TERRI D 836 WOODLEY ST E N1-B Reconstruct Residential 85 85.00 0 0.00 5,950.00$ 2206303002 RAADT DAWN M 400 WOODLEY ST E N1-B Reconstruct Residential 20.11 20.00 0 0.00 952.22$ Edgewood Townhomes Per Council $8570 split nine ways 2206153001 REMES STEPHEN ET AL 814 PRAIRIE ST S N1-B Reconstruct Residential 0 0.00 220 22.00 1,540.00$ 3,756.27$ 1999 Recon2206153004 REMES STEPHEN ET AL 20 FRANCES CIR N1-B Reconstruct Residential 85 85.00 0 0.00 5,950.00$ 2206153005 REMES STEPHEN ET AL 16 FRANCES CIR N1-B Reconstruct Residential 92 92.00 0 0.00 6,440.00$ 2206153003 REMES STEPHEN ET AL 24 FRANCES CIR N1-B Reconstruct Residential 80 80.00 179.5 18.00 6,860.00$ 2206278010 RUSSLER DAVID T & SANDRA M 511 WOODLEY ST E R1-B Reconstruct Residential 80 80.00 0 0.00 5,600.00$

Property Address

Reconstruct-Residential Mid

Reconstruct-CommercialThe City's Assesment Policy calls for lots to be assessed according to their long footage and short footage. Short footage adjacent to an improvement is assessed 100% of the benefit amount set by the City Council. Long footage is only assessed 10%. The policy also includes frontage calculation formulas for odd shaped lots.

Reclamation Mill & Overlay-ResidentialModified ReclaimWear Course

Reconstruct-Residential High

Full Roll - 150414 Benefit Rate 2016_Assessment Roll - ALL

2016 Street Assessment Roll 7/19/2016

ASSESSMENT ROLL Assessment Rate

2016 Street Improvement Project Special Assessment Roll $70$75

$173$53$35$45$15

A B = A (rounded) CD = 10% x C (rounded)

= Rate x (B + D)

Parcel ID Deed Holder Zone2010a Project Type Property TypeShort

Footage(Ft)

Rounded Short

FootageLong Footage (Ft)

Rounded Long

Footage

Percentage

Mid Point AssessmentPrevious

AssessmentYear Street Improved Notes

100% 10%

Property Address

Reconstruct-Residential Mid

Reconstruct-CommercialThe City's Assesment Policy calls for lots to be assessed according to their long footage and short footage. Short footage adjacent to an improvement is assessed 100% of the benefit amount set by the City Council. Long footage is only assessed 10%. The policy also includes frontage calculation formulas for odd shaped lots.

Reclamation Mill & Overlay-ResidentialModified ReclaimWear Course

Reconstruct-Residential High

2206278014 RYAN PATRICK C 605 WOODLEY ST E R1-B Reconstruct Residential 160 160.00 0 0.00 11,200.00$ 2206153016 SATHER DEANN 701 WOODLEY ST E N1-B Reconstruct Residential 83.4 83.00 0 0.00 5,810.00$ 2206250073 SCOTT N POQUETTE & JESSICA A PAGE 917 DIVISION ST S R1-B Reconstruct Residential 0 0.00 165 17.00 1,190.00$ $6,080 2012 Recon Short Side2206153010 SHOLTZ KENDAL W & PAMELA 936 EVELYN CIR N1-B Reconstruct Residential 104 104.00 0 0.00 7,280.00$ 2206250074 SPRINGER RONA RAE 918 WASHINGTON ST S R1-B Reconstruct Residential 0 0.00 165 17.00 1,190.00$ 2206301005 STOWE LOIS M 512 WOODLEY ST E N1-B Reconstruct Residential 79 79.00 0.00 5,530.00$ 2206278013 SWENSON TERESA J 517 WOODLEY ST E R1-B Reconstruct Residential 80 80.00 0.00 5,600.00$ 2206276061 TUMA DALE T 914 WINONA ST S R1-B Reconstruct Residential 103 10.00 700.00$ 2206301001 WECK MARY B 620 WOODLEY ST E N1-B Reconstruct Residential 0 0.00 149 15.00 1,050.00$ $4,611 2012 Reclaim Short Side2206301002 WEGNER HARLAND & EVELYN 608 WOODLEY ST E N1-B Reconstruct Residential 79 79.00 0 0.00 5,530.00$ 2206276060 WEINMANN EARL J 409 WOODLEY ST E R1-B Reconstruct Residential 61 61.00 0 0.00 4,270.00$ 2206153009 WEISER PAUL J & MARILYN 805 WOODLEY ST E N1-B Reconstruct Residential 90 90.00 209 21.00 7,770.00$ 2206303009 WEYLAND JOHN R & SHARYN R 1014 WINONA ST S N1-B Reconstruct Residential 20.11 20.00 0 0.00 952.22$ Edgewood Townhomes Per Council $8570 split nine ways 2206153011 WILLIAM L & DIANE M TURINI TRUST 932 EVELYN CIR N1-B Reconstruct Residential 135 135.00 0 0.00 9,450.00$ 2206250093 WILLIAMS STEVEN T & SHERI A 919 UNION ST S R1-B Reconstruct Residential 0 0.00 165 17.00 1,190.00$ $5,630 1998 Recon Old Policy2206303006 YOUNGER JODY A 408 WOODLEY ST E N1-B Reconstruct Residential 20.11 20.00 0 952.22$ Edgewood Townhomes Per Council $8570 split nine ways 2206426062 ZHANG PULUO & QIXIAN QIAN 802 WOODLEY ST E N1-B Reconstruct Residential 94 94.00 0 0.00 6,580.00$

Total Assessment 335,119.98$

Full Roll - 150414 Benefit Rate 2016_Assessment Roll - ALL

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: 16-324, Version: 1

City Council Meeting Date: July 19, 2016

To: Mayor and City CouncilCity Administrator

From: Michelle Mahowald, Communications & Human Resources Manager

Consider Approval of Updated Personnel Policies for the Employee Handbook

Action Requested:The Northfield City Council approves the attached Purchasing Card Policy and Travel & Training Expensespolicy for the Employee Handbook.

Summary Report:The policies before you have been reviewed by the Leadership Team.

Revised policies have been updated to more accurately reflect desired proper administration of policy andprocedure.

4.56 Purchasing Card PolicyThe only change is in the Food/Restaurant section on page 5 and deletion of the table. All covered by thispolicy are asked to follow the updated Travel and Training Expenses policy for meal reimbursementprocedures.

4.57 (formerly 5.15 Travel Expenses) Travel & Training ExpensesThis policy was last updated in 2007. Language has been updated allowing easier administration and clearerdirection for all covered by this policy. Two Appendixes have been added. Appendix A is a form theemployee completes in order to get approval for training and Appendix B is the current GSA table with perdiem allowed for meals and incidental expenses.

Timelines:Policies approved on July 19, 2016 will be distributed to all employees by email. Communications & HumanResources staff will document employee receipt of approved policies.

City of Northfield Printed on 7/15/2016Page 1 of 1powered by Legistar™

Policy: Purchasing Card Policy

Adopted: M2007-0143 Effective: 10/1/2007 Revised: 6/17/14; 7/19/16

Section 4.56 Page 1 of 6

Purpose

The purpose of the City of Northfield Purchasing Card Program is to establish an efficient, cost-effective method for purchasing and paying for small dollar-value transactions. The Purchasing Card is a tool that reduces transaction costs, facilitates timely acquisition of materials and supplies, automates data flow for accounting purposes, and offers flexible control to help ensure proper usage. The Program is designed to replace most purchases and payments including petty cash, payment authorizations and purchase order requisitions.

Policy Employees who have been issued a Purchasing Card may initiate transactions by

purchasing goods for the City of Northfield only. It is the employee’s responsibility to make sure that goods have been received. The City does restrict the use of the Purchasing Card for certain merchant categories and certain types of commodities and services. The Purchasing Card Program is not intended to avoid or bypass appropriate approval requirements and/or payment procedures. Responsibility for a Purchasing Card should not be taken lightly. City of Northfield funds are being committed each time that a Purchasing Card is utilized. Therefore, cardholders are held accountable for all transactions made to their card(s).

Obtaining a Purchasing Card

To obtain a Purchasing Card, you must first complete a Purchasing Card Application Form. Applications may be obtained by contacting the Finance Department. Complete the application and have the prospective cardholder, the immediate supervisor, Department Director, Finance Director and City Administrator sign the application.

Submit the application to the Finance Department for approval and processing. Authorizations & Limits The Purchasing Card Program is to be used as the primary purchasing method for

delegated small dollar purchases.

Purchases shall not be made from non-contract suppliers when a State Contract Price supplier exists for similar commodities.

It is the responsibility of each cardholder to verify that budgetary funds are available for all purchases made on the purchasing card.

Monthly dollar limits and allowable merchant categories, commodities and services, are established by the Finance Department in consultation with the Department Director.

$5,000 is the limit for management cardholders. $2,000 is the limit for all non-management cardholders.

Policy: Purchasing Card Policy

Adopted: M2007-0143 Effective: 10/1/2007 Revised: 6/17/14; 7/19/16

Section 4.56 Page 2 of 6

Exceptions

Notify the Finance Department if there is a short term need to increase daily limit. Exceptions to the authorizations and limits may be made if the requestor and their supervisor provide adequate justification and documentation to the Finance Department for review and consideration.

Personal Use of Purchasing Card

Use of the Purchasing Card for personal use is strictly prohibited. If the Purchasing Card is inadvertently used for a personal purchase, call the Finance Director and your supervisor immediately.

Sharing Purchasing Card

The only person entitled to use a Purchasing Card is the person whose name appears on the face of the card. Do not lend the Purchasing Card to another person. Providing the card to anyone other than the cardholder is prohibited.

Suppliers The Purchasing Card is a Visa Card product. Any supplier or merchant who

accepts Visa Card can accept the Purchasing Card. Guidelines for Sales Tax The City of Northfield is required to pay Minnesota State Sales Tax. It is the

responsibility of the cardholder to know if the purchase is tax exempt. If uncertain, contact the Finance department for clarification.

Making a Purchase It is policy to seek competitive pricing and the best value within the parameters of

quality and delivery. Accordingly, when making a Purchase Card purchase, it is recommended that the Cardholder check as many sources as reasonable if a contract does not exist to ensure optimal price, quality and delivery. Make sure complete shipping instructions are given when placing orders. Along with the cardholder name and credit card number, confirm with the merchant that the department name and delivery location must also appear on all shipping documents.

Receiving an Order When you receive an order:

Verify that the supplier filled the order correctly. Check the contents of the package or verify that all the items you ordered were delivered.

Make sure that the supplier charged you correctly. If there is an error, contact the supplier directly.

Sign and date the packing slip or receipt. If the charge amount is not listed, write the total cost that you were quoted on the packing slip or receipt.

Keep the packing slip, sales receipt, or printed copy of online order acknowledgement from every delivery or purchase. You will need these receipts to attach to your monthly cardholder statement.

Refusal of Card or Account (Declined Transactions)

If the card becomes defective and will not “read” at the point of sale, contact the Finance Department. Should you be declined at the point of sale for any reason, you may contact the Finance Department.

Policy: Purchasing Card Policy

Adopted: M2007-0143 Effective: 10/1/2007 Revised: 6/17/14; 7/19/16

Section 4.56 Page 3 of 6

All reports of denied transactions must be reported within ten days; otherwise the transaction cannot be researched. Every effort will be made to determine why the transaction was declined.

Receipts for Memberships, Dues, Subscriptions & Phone or Faxed Orders

For purchases in which a receipt is not normally given, use a copy of the completed application or order form as the receipt. If an application or order form is not used, request the company to issue a confirmation via fax to be used as your receipt. All documents should clearly indicate payment was made using the Purchasing Card.

Payment of Charges All transactions processed during a monthly billing cycle will be indicated on a

monthly statement of account, similar to your personal credit card statement. Each cardholder will receive a copy of their statement of account at the end of the monthly billing cycle. The statement will be mailed to the Cardholder and then forwarded to the Department Manager for review and payment approval. During the cycle, cardholders are responsible for retaining the original copy of their transaction receipts. Cardholders are to review each monthly statement of account for accuracy, including transactions and amounts. Original receipts must be taped to a blank 8½ x 11” sheet of paper. No staples should be used, except the one to hold the entire document together. Multiple receipts can be put on a single sheet of paper. The sheets should then be attached to the statement of account form on the front. Attach a completed expense voucher form, which must total the statement amount. The statement of account form and attached receipts should then be submitted for proper departmental signature(s) and forwarded to Finance within seven (7) days from the date on the statement. Keep a record (duplicate copies) of all receipts, statements and forms submitted for payment. Each cardholder is responsible for the record keeping and payment processing of charges made on their card. In the absence of the cardholder the supervisor is responsible for processing payment. Each supervisor must know the location of and have access to all receipts for the cardholders under their supervision.

Incorrect Billing Do not remove or correct an item on the statement or delay processing payment

because of credits or disputes. If you have a problem with a billing, try to reach a resolution with the merchant that provided the item. Your receipt will be the key document. The merchant should issue credit for a billing correction. This credit may appear on the next monthly statement. If an agreement cannot be reached with the merchant, contact the Finance Department and contact the Card Services in writing at the address shown on the billing statement for the account, within sixty days of the date that the card company sent the first statement showing the charge. Notice to the card company must be in writing (a telephone call will not be sufficient) and include the following information: cardholder name and account number, the dollar amount of any

Policy: Purchasing Card Policy

Adopted: M2007-0143 Effective: 10/1/2007 Revised: 6/17/14; 7/19/16

Section 4.56 Page 4 of 6

suspected error, a description of the error, and an explanation, if possible, of why there is an error.

Lost Receipts If a receipt is lost, contact the credit card company. The credit card company will

supply receipts. Telephone Orders Orders may be made by telephone with an itemized receipt requested from the

merchant. A telephone log should be used to document or record telephone Purchasing Card orders. The log should be held until the monthly billing statement is received and reconciled. The log should then be included with the expense voucher and forwarded to Finance for payment.

Lost or Stolen Cards Keep the Purchasing Card in a secure location. It needs to be accessible only to the

cardholder. If the Purchasing Card is lost or stolen, notify Customer Service immediately at the 24-hour telephone number (1-800-393-3526), and call the Finance Department. The card will be closed and monitored. A new card will be issued if necessary.

Cardholder Leaves City Employment

The cardholder must turn the Purchasing Card into the Human Resource department during the exit interview. The Purchasing Card will be cancelled.

Returning Purchases If a purchased item is to be returned, follow the merchant’s return procedures or, if

this is not possible, contact the Finance department for shipping assistance. Affect on Personal Credit Rating

Use of the Purchasing Card will not have any impact on the cardholder’s personal credit rating.

Unauthorized Transactions

Cards may not be used for excluded categories of goods and services* or purchases split to remain under the single transaction dollar amount. The Card Services provides the City of Northfield with detailed transaction reports of exceptions by cardholders. * Finance will provide a list of excluded categories at the time of application.

Loss of Privileges Failure to comply with the requirements of this policy will result in immediate

revocation of Purchasing Card privileges if any of the following occur:

Splitting of charges to avoid the single purchase dollar limit. Lending the card to another employee for use. Failure to submit charges for payment. The second time an inadvertent personal purchase occurs. The second time the monthly payment request is received by Finance

seven (7) days after the monthly statement date. Card Renewal New cards are issued for a three-year period. Upon expiration, they are

Policy: Purchasing Card Policy

Adopted: M2007-0143 Effective: 10/1/2007 Revised: 6/17/14; 7/19/16

Section 4.56 Page 5 of 6

automatically renewed except for cards with a default grant account. Purchases not allowed Purchasing Card shall not be used for the following transactions:

Alcoholic Beverages Holiday decorations Any 1099 reportable services Insurance premiums and bonds Appliances Jewelers Automotive gasoline (personal) Lease purchases Bottled Water Legal services Capital Equipment (over $2,500) Medical Services Cash Advances Consulting Services Personal purchases Contributions Pictures, Artwork, Décor Controlled Substances Prescription drugs Decorations for office Financial Institutions Flowers Salaries and wages Temporary services Tobacco products Gifts of any kind Greeting/Sympathy cards

Hotel/Motel Charges No room charges such as games, movies, room service, telephone charges,

Internet charges, valet parking, etc. are allowed. Gasoline Atom Automotive gasoline may be allowed on the purchasing card if a City vehicle or

rental vehicle is being used. The cardholder must obtain permission from Finance prior to the trip and have the card opened to allow for gasoline purchases.

Receipts for both the rental and gas purchases must be kept together and filed. Food/Restaurant Employees can use their city issued purchasing card for restaurant and food

purchases only for a City business necessity with proper itemized documentation. If proper documentation is not available, the employee will pay the city for undocumented food purchases. See 4.57 Travel & Training Expenses, Meals, page 5 of 7 .table below for allowed meal costs. Cost in excess of table below will need to be reimbursed to the City. The table also lists the portion of the M&IE rate that is provided for incidental expenses (currently $5 for all tiers). According to the GSA, The Federal Travel Regulation Chapter 300, Part 300-3,under Per Diem Allowance, describes incidental expenses as: [F}ees and tips given to porters, baggage carriers, hotel staff, and staff on ships.

Policy: Purchasing Card Policy

Adopted: M2007-0143 Effective: 10/1/2007 Revised: 6/17/14; 7/19/16

Section 4.56 Page 6 of 6

Total Continental Breakfast/ Breakfast

Lunch Dinner IE

$51 $11 $12 $23 $5 $54 $12 $13 $24 $5 $59 $13 $15 $26 $5 $64 $15 $16 $28 $5 $69 $16 $17 $31 $5 $74 $17 $18 $34 $5

Total allowable meal cost is based upon state and county of travel. Note the majority of travel will be at the $51 per diem rate. If you have questions on what rate a particular location is at, please contact the finance department.

Printing, copying/ duplicating services This category is not allowed. The City Administrator can only grant exception based on business necessity. US General Services Administration per diem table

Total

Continental

Breakfast/

Breakfast

Lunch Dinner IE

$46 $7 $11 $23 $5

$51 $8 $12 $26 $5

$56 $9 $13 $29 $5

$61 $10 $15 $31 $5

$66 $11 $16 $34 $5

$71 $12 $18 $36 $5

Total allowable meal cost is based upon state and county of travel. Note the majority of travel will be at the $46 per diem rate. If you have questions on what rate a particular location is at, please contact the finance department.

Policy: Travel & Training Expenses Adopted: M2007-0143 Effective: October 1, 2007 Revised: October 15, 2007; July 19, 2016

Section 5.15 4.57 Page 1 of 7

Purpose It is the purpose of this policy statement to establish adequate internal controls to satisfy Internal Revenue Service (IRS) regulations, State laws (Minnesota Statutes 471.661, 471.665 and 15.435) and to provide a framework to use as a guide. The purpose of the travel & training expense policy is to facilitate a public or government interest for which the City is responsible, rather than a private or personal interest.

Policy All persons conducting official City business, the cost of which is borne in part or total

by the City, shall be subject to the provisions of this policy. This Policy shall apply to all City employees, City Administrator, Mayor and Council members, and members of Boards and Commission Commissionsmembers and appointed representative. The Mayor, City Council Members, City Administrator, and members of Board and Commissions member and appointed representative must receive approval in advance by the City Council at an open meeting and must include an estimate of the cost of the out of state travel as well as the purpose and relevance to the City. Travel and training is pre-approved via the City Administrator employment contract. Whenever an City employee, City Administrator, Mayor and Council members, or members of Board and Commissions members or appointed representatives uses public funds to pay for any type of travel, they must not acquire non-work related benefits from the travel. at the expense of the taxpayer. The traveler shall not receive reimbursement for the claimed expense from any other source.

Expense Reports City of Northfield Training Request form

All expense training request forms (Appendix A) reports must be approved before being submitted to Finance for audit and payment as follows:

• Department Directors shall approve all travel training request forms expense reports for their department employees.

• The City Administrator shall approve all expense reports training request forms for his/her direct reports.

• The City Council shall approve via motion all travel expense reports requests for the City Administrator, Mayor and City Council members, Board and Commission members and appointed representative. Motion must include: o Explanation of training relevant to the City o Networking relevant to the City o Study facility or function relevant to the City o Goodwill relevant to the City o Testify and or meet with federal/state officials relevant to the City

(Note: may not be sponsored by or affiliated with political parties)

o Budget expense

Policy: Travel & Training Expenses Adopted: M2007-0143 Effective: October 1, 2007 Revised: October 15, 2007; July 19, 2016

Section 5.15 4.57 Page 2 of 7

Car Allowance

Directors Employees designated by the City Administrator and the City Administrator that receive a monthly vehicle allowance may not receive any form of IRS mileage reimbursement.

Mileage Reimbursement

Persons not receiving a vehicle allowance will be reimbursed the standard mileage rate to operate their own automobile for all miles driven on City business at the current IRS (Internal Revenue Service Publication 463, Travel, Entertainment, Gift and Car Expense) rate.

Reimbursement The City will pay or reimburse all travel costs that are reasonable and necessary. Any

person conducting official City business is expected to show good judgment in the nature and amount of expenses incurred while conducting City business. Such expenses must be both reasonable and necessary. The City will, in reviewing expense reports documentation, use the IRS Publication 1542, Per Diem Rates (for travel within the continental United States) for the particular destination point in determining the reasonableness of expenses claimed. Copies of the publication may be obtained from the Human Resource Department prior to the trip or the individual may access the publication at http://www.irs.gov/pub/irs-pdf/p1542.pdf. Out of state travel to major metropolitan areas may require an exception to the IRS rate policy due to the high cost of lodging and meals. Receipts for actual costs will be required and audited. Expenses of another person who accompanies the individual on a trip are not reimbursable, nor are travel or other expenses for side trips of either the employee or another person. The expense report must reflect only the expenses incurred that are business related and should align with estimated expenses reported on the approval request to travel. Expenses are normally allowed for only the evening before an out-of-town conference when a conference starts in the early morning. Expenses are normally allowed only through noon of the day following an out-of-town conference when the individual cannot return on the final day of the conference.

Mass Transit Coach airplane passage is considered standard for out-of-state travel, as air travel is

usually more economical in time and money than other modes of transportation when making long trips. All persons should purchase tickets only after receiving approval of the trip. Tickets may be acquired through a local travel agency whenever public transportation is used and, where possible, sufficiently in advance so as to receive related discounts.

Policy: Travel & Training Expenses Adopted: M2007-0143 Effective: October 1, 2007 Revised: October 15, 2007; July 19, 2016

Section 5.15 4.57 Page 3 of 7

Tickets may be otherwise purchased if available for a lower rate then the City could have purchased the same travel. Receipts for travel expenditures are to be submitted with the Employee Expense Report formexpense report. If the individual chooses to fly at a higher fare for convenience and frequent flyer miles are acquired, the individual must pay the difference between the lowest priced fare and the preferred fare. Reimbursement in this case will not exceed the amount for which the City could have purchased the same travel. The City will pay for hotel and expenses for a Saturday savings stay over up to one half (1/2) of the savings of a Saturday savings versus a weekday flight. Employees and the City Administrator must use vacation time for hours not related to business. Travel to and from airports should be by most economical means available. If driven to or from the airport in a private car by another individual, round trip mileage will be reimbursed for those individuals not receiving a car allowance. If air travel is determined to be the most cost effective transportation, and the individual chooses to drive, reimbursement shall be limited to the cost of round trip airfare. There will not be reimbursement for any hotel, meal or other expenses, including travel time, or other expenses incurred enroute or for parking charges at the destination.

Frequent Flyer Miles All persons may avoid the procedures below by simply not accepting the frequent flyer

miles offered. However if an individual wishes to acquire the frequent flyer miles, then they must follow the procedures below. At the time of booking the individual must select the lowest priced fare that meets the travel requirement, regardless of the frequent flyer availability. Should the lowest priced fare have frequent flyer miles credits, they may be credited to the individual frequent flyer account. No reimbursement or credit is owed the City, as it is the lowest priced fare. If the individual chooses to fly at a higher fare for convenience and there are no frequent flyer miles acquired, the individual does not have to pay the difference in fare. If the individual chooses to fly at a higher fare for convenience and frequent flyer miles are acquired, the individual must pay the difference between the lowest priced fare and the preferred fare.

Airline Travel Vouchers

An employee may accept travel vouchers issued by an airline, only if it does not cause lost time from work, employer hardship and /or expense to the taxpayers. Travel delays causing lost time from work because of accepting a travel voucher will require

Policy: Travel & Training Expenses Adopted: M2007-0143 Effective: October 1, 2007 Revised: October 15, 2007; July 19, 2016

Section 5.15 4.57 Page 4 of 7

the use of vacation time. Traveling by Auto City & Personal

Department Director and City Administrator must approve all out-of-state travel by departmental employees in personal/City vehicles in writing and in advance of trip. A copy of the approval request must be submitted with the expense report to the Finance Department upon return. Use of personal cars by employees for long-distance travel within the State does not require approval where the total cost (mileage, plus meals and lodging during travel) does not exceed the cost of air coach passage. When personal automobiles are used as a mode of travel for travel within the State, reimbursement will be made at the mileage or allowance rate then currently in effect (but not to exceed the cost of coach airfare). Payment of mileage will be based on the most direct route from the point of departure to the point of destination. Directors and the City Administrator that receive a monthly vehicle allowance may not receive any form of mileage reimbursement. Due to potential liability considerations, transportation of persons not on official business is prohibited in City vehicles. Travel from home to work and work to home is not a reimbursable expense.

Car Rental If it is necessary to rent a car at the travel destination, an individual may use a City-

Purchasing Card or the person can use his or her own credit card and apply for reimbursement for the City business portion. In neither case is any personal use portion of rental to be claimed or allowed on the expense report. Rental of luxury vehicles is prohibited. No reimbursement will be made for the cost of any car rental insurance purchased. Should a rental car be damaged while being used for business purposes, the City’s insurance will defend and indemnify the individual against any claims made by the rental company for damage to the rental car. Minnesota law requires your personal insurance company to provide coverage when the rental car is being used for personal activities in most instances.

Lodging Hotel or motel accommodations should be appropriate to the purpose of the trip.

Room charges for each day are to be listed separately. Receipts for lodging must be approved to obtain reimbursement. Reimbursement for lodging shall be limited to the minimum number of nights required conducting the assigned City business. If an individual chooses, for personal reasons, to arrive earlier or leave later, the additional lodging and other expenses related to this decision are his/her personal expense and will not be reimbursed by the City. Where multiple occupancy by other than individual occurs, the person may only claim

Policy: Travel & Training Expenses Adopted: M2007-0143 Effective: October 1, 2007 Revised: October 15, 2007; July 19, 2016

Section 5.15 4.57 Page 5 of 7

the actual cost of the single room rate (if different from the double room rate) Lodging expenses will ordinarily not be reimbursed for events held in the Minneapolis-St. Paul metropolitan area. The City Administrator for employees and City Council for other than employees must authorize any exceptions in advance.

Meals When registration or tuition fees include one or more meals, the individual is expected

to utilize the meal(s) as supplied by the conference and not have additional meal expense. Employees seeking meal reimbursement when attending a conference must submit a conference schedule to show if a meal was included or not. The City may reimburse travel costs on a per diem basis up to a maximum allowable rate, or on an actual cost incurred basis, as described in this policy. The City will require appropriate documentation and/or receipts for any expense reimbursement requested under this policy. When an employee reimbursement is necessary, the reimbursement will be handled by the Finance Department after required forms are submitted. Employees should schedule meetings outside of meal periods whenever possible. Expenses for meals, including gratuities, but excluding alcoholic beverages, will be reimbursed. .Employees traveling outside of Northfield have a choice of either (1) receiving payment on a per diem (maximum daily rate) basis for meals as provided in Appendix B. The per diem amount is a daily allowance for meal expenses in lieu of reimbursement for actual expenses. Or, (2) the City will acceptInclude receipts with expense claim for meal reimbursement and pay according to Appendix B. Also, Iidentify business purpose and names of people when claiming meal costs for more than the employee. Per diem amounts (in lieu of receipts) may be authorized in certain travel situation by the appropriate supervisor as described in Expense Reports City of Northfield Conference and Travel Authorization Request Form above. The per diem amount would be the maximum allowable under the IRS high-low substantiation method. Eligibility for reimbursement of meal expenses is as follows:

• To be eligible for breakfast, the traveler must be in travel status by 6:00 AM. • To be eligible for lunch, the traveler must be in travel status between 11:00

AM and 1:00 PM. • To be eligible for dinner, the traveler must be required to remain in travel

status until 8:00 PM.

Per diem amounts are authorized for Fire Department volunteers only for attendance at annual conferences approved by the Fire Chief. The per diem amounts are available to Fire Department volunteers for a certain number of days each year for annual conferences and are to be agreed upon in writing by the Finance Director and the Fire

Policy: Travel & Training Expenses Adopted: M2007-0143 Effective: October 1, 2007 Revised: October 15, 2007; July 19, 2016

Section 5.15 4.57 Page 6 of 7

Chief. A copy of the agreement is to be given to the Finance department. When registration or tuition fees include one or more meals, the individual is expected to utilize the meal(s) as supplied by the conference and not have additional meal expense.

Other Expenses All other City business related expenses for which reimbursement is requested, for

example, transportation to and from airport, local cab fare, baggage handling and other tips, should be itemized with documentation attached where practicable. Any other expense claim item in excess of $25.00 will require a receipt to claim reimbursement in full.

Miscellaneous Recreation expenses, such as golf and tennis, will not be reimbursed.

Reimbursement for telephone calls and similar miscellaneous expenses shall be limited to those directly connected with carrying out the city duties of the employee.employee. Telephone calls will not be reimbursed if an employee is authorized to use a city provided cell phone or receives a cell phone allowance. Travel or air insurance premiums are not reimbursable. If an individual, for personal reasons chooses to arrive earlier or leave later than the time required for City business, the extra time shall be charged to vacation leave. Travel time will be paid to non-exempt employees in accordance with the Fair Labor Standards Act, department policies and procedure, and/or applicable collective bargaining agreements. Time for voluntary attendance by an employee at a training course outside of working hours is not compensable even if the course is directly related to his/her job or paid for by the City.

International Travel For domestic travel purposes, the IRS includes the continental United States and

Canada. The purpose of the trip must be unquestionably professional in content and should only be considered if a similar meeting, conference, or training of similar quality cannot be found within the continental limits of the United States or Canada. International travel, other than extreme situations as outlined in the IRS Code, is not deductible by the IRS as a business expense and will be considered a taxable benefit to the recipient.

Reporting Any travel and training paid for the by the City requires that the individual give oral

and or written reports to the Department Manager, City Administrator and or City Council. All training materials acquired become the property of the City.

Policy: Travel & Training Expenses Adopted: M2007-0143 Effective: October 1, 2007 Revised: October 15, 2007; July 19, 2016

Section 5.15 4.57 Page 7 of 7

Limitations Travel and training will not be paid for an individual that has announced their

intention to resign, not to seek re-election, or who have been defeated in an election. Newly elected/appointed officials, who have not yet taken office, may, with approval, attend training beforehand. The numbers of individuals from the same department, committee and or City Council must be reviewed for purposes of service, budget and business necessity.

Violation Falsification of travel documents/expense reporting, resulting in overpayment of the

City’s assets, or failure to comply with this policy in any other way will be subject to discipline up to and including discharge.

APPENDIX A

Training Request Employee: Training Course: Training Dates:

Training Location: Training Sponsor: **Employee: Attach completed training registration form to this request.

Training Objectives: (Short Summary)

Budget Information Check the and fill in the amounts. $

Registration

Air Fare

Meals (Est. $ per day x days

Hotel Nights @ $ /night + %Tax =

Cab/Shuttle est. costs

Rental Vehicle

Misc./Other costs (Attach additional sheet if necessary)

$

$ -

$

$

$ -

$ -

$ -

Transportation Used: Check all that apply

Airline

Personal Vehicle

Department Vehicle

Rental Vehicle

Cab/Shuttle/Courtesy Veh.

Total Estimated Costs: $

Total workdays scheduled for this training: Travel time (hours/days): Total classroom/conference/training time: Total time (travel & training)

Approval/Notifications: Department Supervisor: _____________________________________________________ Date _______________ *Division Director: _________________________________________________________ Date ________________ **City Administrator ________________________________________________________ Date ________________ *Overnight approval **Out-of-State travel approval Reason for denial of training: ________________________________________________________ By: Employee Signature: _________________________________________ Date: Rev. 07/19/2016

APPENDIX B

The table also lists the portion of the M&IE rate that is provided for incidental expenses (currently $5 for all tiers). According to the GSA, The Federal Travel Regulation Chapter 300, Part 300-3, under Per Diem Allowance, describes incidental expenses as: Fees and tips given to porters, baggage carriers, hotel staff, and staff on ships.

Total Continental Breakfast/ Breakfast

Lunch Dinner IE

$51 $11 $12 $23 $5 $54 $12 $13 $24 $5 $59 $13 $15 $26 $5 $64 $15 $16 $28 $5 $69 $16 $17 $31 $5 $74 $17 $18 $34 $5

Total allowable meal cost is based upon state and county of travel. Note the majority of travel will be at the $51 per diem rate. If you have questions on what rate a particular location is at, please contact the finance department.

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: 16-325, Version: 1

City Council Meeting Date: July 19, 2016

To: Mayor and City CouncilCity Administrator

From: Michelle Mahowald, Communications & Human Resources Manager

Consider approval of Part-Time/Seasonal Wage Scale effective August 1, 2016

Action Requested:The Northfield City Council approves adjustment to the August 1, 2015 Part-time/Seasonal Wage Scale toreflect the change in the State of Minnesota minimum wage effective August 1, 2016.

Summary Report:Effective August 1, 2016 the Minnesota Fair Labor Standards Act increase the state minimum wage to $9.50per hour. The City of Northfield is considered a “large employer” meaning an enterprise whose annual grossvolume of sales made or business done is not less than $500,000 and covered by the Minnesota Fair LaborStandards Act, sections 177.21 to 177.35.

The increase affects Grades 1-3 of the attached Part-time/Seasonal Wage Scale. Grade 4, Step 5 will beadjusted at this time in order to keep up with the changes made to Grades 1-3, Step 5.

Financial Impacts:Seasonal employees currently working in a job classification for Grades 1-3 and any employees working in ajob classification earning wages at Grade 4, step 5 will see wage adjustments effective August 1, 2016.

Tentative Timelines:If approved by the Northfield City Council, the August 1, 2015 Part-time/Seasonal Wage Scale will be adjustedto reflect the minimum wage effective August 1, 2016.

City of Northfield Printed on 7/15/2016Page 1 of 1powered by Legistar™

GRADE

$15.50 $17.50 $19.50 $21.00 $21.50

$15.00 $15.50 $16.00 $16.50 $17.00

Substitute Librarian $14.50 $15.50 $16.50 $17.00 $17.50

$13.75 $14.25 $14.75 $15.25 $15.75

$12.50 $13.00 $13.50 $14.00 $14.50

$11.50 $12.00 $12.50 $13.00 $13.50

$11.50 $12.00 $12.50 $13.00 $13.50

$11.50 $12.00 $12.50 $13.00 $13.50

$11.50 $12.00 $12.50 $13.00 $13.50

$10.75 $11.25 $11.75 $12.25 $12.75

$9.50 $10.00 $10.50 $11.00 $11.50

$9.50 $10.00 $10.50 $11.00 $11.50

$9.00 $9.50 $10.00 $10.75 $11.50

$9.00 $9.50 $10.00 $10.75 $11.50

$9.00 $9.50 $10.00 $10.75 $11.50

$9.00 $9.50 $10.00 $10.75 $11.50

$9.00 $9.50 $10.00 $10.75 $11.50

$9.00 $9.50 $10.00 $10.75 $11.25

$9.00 $9.50 $10.00 $10.75 $11.25 1

Vacant 5

2

Pool Attendant

Lifeguard

1

Ice Arena Attendant II4

6Gardener

8

6

Vacant

Ice Arena Shift Leader

4

3

Vacant

Substitute Circulation Clk3

Seasonal Public Works Worker

Compost Site Monitor

Assistant Pool Manager

Intern

7

6

6

3

Ice Arena Attendant I3

Library Shelver

Part-time / Seasonal Wage Scale

THIRD STEP

Five step wage scale effective August 1, 2015

FIRST STEP SECOND STEP

Pool Manager

9

Assistant Ice Arena Manager

JOB CLASSIFICATIO

NCraftsman

10

FIFTH STEP

City of Northfield

FOURTH STEP

11

Change - Minimum Wage effective August 1, 2015 = $9.00 per hourLess than 14 hours per week or 675 hours per year

GRADE

$15.50 $17.50 $19.50 $21.00 $21.50

$15.00 $15.50 $16.00 $16.50 $17.00

Substitute Librarian $14.50 $15.50 $16.50 $17.00 $17.50

$13.75 $14.25 $14.75 $15.25 $15.75

$12.50 $13.00 $13.50 $14.00 $14.50

$11.50 $12.00 $12.50 $13.00 $13.50

$11.50 $12.00 $12.50 $13.00 $13.50

$11.50 $12.00 $12.50 $13.00 $13.50

$11.50 $12.00 $12.50 $13.00 $13.50

$10.75 $11.25 $11.75 $12.25 $12.75

$9.50 $10.00 $10.50 $11.00 $12.00

$9.50 $10.00 $10.50 $11.00 $12.00

$9.50 $10.00 $10.50 $11.00 $12.00

$9.50 $10.00 $10.50 $11.00 $12.00

$9.50 $10.00 $10.50 $11.00 $12.00

3Ice Arena

Rink Attendant $9.50 $10.00 $10.50 $11.00 $12.00

$9.50 $10.00 $10.50 $11.00 $12.00

$9.50 $10.00 $10.50 $11.00 $12.00

$9.50 $10.00 $10.50 $11.00 $11.75

$9.50 $10.00 $10.50 $11.00 $11.75

Intern

7

6

6Gardener

Lifeguard

3

Seasonal Public Works Worker

Compost Site Monitor

1

Ice Arena Attendant II4

6

Vacant

Ice Arena Shift Leader

Assistant Pool Manager

6

1

Vacant 5

2

3

Ice Arena Attendant I3

Library Shelver

4

3

Vacant

Substitute Circulation Clk

Pool Attendant

SECOND STEP

Pool Manager

9

Assistant Ice Arena Manager

JOB CLASSIFICATION

Craftsman

10

8

FIFTH STEP

City of Northfield

FOURTH STEP

11

Change - Minimum Wage effective August 1, 2016 = $9.50 per hourLess than 14 hours per week or 675 hours per year

Part-time / Seasonal Wage Scale

THIRD STEP

Five step wage scale effective August 1, 2016

FIRST STEP

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: 16-326, Version: 1

City Council Meeting Date: July 19, 2016

To: Mayor and City CouncilCity Administrator

From: Scott Tempel, City Planner

Public Hearing Vacating Utility Easement on 1012 to 1108 Woodley Street East

Action Requested:The Northfield City Council is requested to hold a public hearing and take testimony regarding a City ofNorthfield proposal to vacate a utility easement crossing properties from 1012 to 1108 E Woodley Street.

Summary Report:City staff has been working with a local builder since 2014 to develop an infill parcel at 1012 E. Woodley St.The builder wished to maximize development on the lot using the existing N1 zoning. The N1 zone supportsmulti-family dwellings as a principle permitted use, which is also in line with the Comprehensive Plan goals ofencouraging in fill development with a mix of housing types. Therefore, a proposal for a 7-unit rental buildingwas submitted for site plan review.

During the site plan review process, it was discovered that a City owned sanitary sewer line is located outsideof its utility easement. All public utility infrastructure must be contained within a permanent easement forprotection of the utilities, and for access and maintenance.

To solve the problem, the City is proposing to relocate a portion of the sewer line and water line and to relocatepart of the easement on the development property. The 1012 Woodley portion of the line will be moved backinto the easement as it is interfering with the construction of the apartments. City staff will be bringing forwarda recommendation to City Council to replace the old clay sanitary line and cast iron water main as part of therelocation on the development property.

The section of sanitary sewer line crossing the condominium property from 1102 - 1108 Woodley will remainin place. The City easement will be moved and reestablished over the existing sanitary sewer line. The processis governed by Charter Section 15.6 and is discussed generally below:

The council may by ordinance approved by at least five (5) members vacate any street, alley orother public grounds or part thereof within the city. Such vacation may be made only afterpublished notice and an opportunity for affected property owners and public to be heard, andupon such further terms and by such procedures as the council by ordinance may prescribe. Anotice of completion of such proceedings shall be filed with the proper county offices inaccordance with law.

A notice was published in the Northfield News and notices were sent to Qwest, Xcel Energy and Charter

City of Northfield Printed on 7/15/2016Page 1 of 2powered by Legistar™

File #: 16-326, Version: 1

Communications. Affected property owners within 350 feet were also notified by mail.

Financial Impacts:The final cost of the project is yet to be determined, but a budget amendment will be needed to make fundsavailable to do the work. Staff is preparing an estimate for the utility relocation work.

Tentative Timelines:The relocation project will be concurrent with the anticipated construction of a seven unit multi-familydevelopment project beginning later this summer.

City of Northfield Printed on 7/15/2016Page 2 of 2powered by Legistar™

PUBLIC WORKSDEPARTMENTENGINEERING DIVISION

1 2

EXISTING SANITARY SEWER EASEMENT

EXISTING SANITARY SEWER MAIN

EXISTING WATERMAIN

PUBLIC WORKSDEPARTMENTENGINEERING DIVISION

2 2

SANITARY SEWER EASEMENT

EXISTING SANITARY SEWER MAIN

EXISTING WATERMAIN

PROPOSED SANITARY SEWER MAIN

PROPOSED WATERMAIN

PROPOSED EASEMENT LOCATION

Δ

12224 NICOLLET AVENUEBURNSVILLE, MINNESOTA 55337

(952)-890-0509JOB NUMBER: FIELD BOOK: DRAWN BY:

FOR:©Bolton & Menk, Inc. 2016,All Rights Reserved

EASEMENT EXHIBITNORTHFIELD, MN

S6-T111-R19-41

PART OF LOT 1, BLOCK FIVEBLOCKS 3, 4, 5, 13, 20 & 21,EAST WOODLEY ADDITIONRICE COUNTY, MN

CITY OF NORTHFIELD

T18.111832 MMLN/AH:\NOFD\T18111832\CAD\C3D\111832EA1.DWG 05-13-2016 8:16a.m.

SURVEYOR'S CERTIFICATIONI hereby certify that this survey was prepared by me orunder my direct supervision and that I am a duly licensedland surveyor under the laws of the State of Minnesota.

_______________________________Russell O. HalversonLicense Number 41813

__________ Date5/13/2016

SCALE IN FEET

0 30

DRAINAGE & UTILITY EASEMENTAREA: 6,152 SQ. FT.

Δ

12224 NICOLLET AVENUEBURNSVILLE, MINNESOTA 55337

(952)-890-0509JOB NUMBER: FIELD BOOK: DRAWN BY:

FOR:©Bolton & Menk, Inc. 2016,All Rights Reserved

EASEMENT EXHIBITNORTHFIELD, MN

S6-T111-R19-41

PART OF LOT 5, BLOCK FOURBLOCKS 3, 4, 5, 13, 20 & 21,EAST WOODLEY ADDITIONRICE COUNTY, MN

CITY OF NORTHFIELD

T18.111832 MMLN/AH:\NOFD\T18111832\CAD\C3D\111832EA2.DWG 05-13-2016 8:19a.m.

SURVEYOR'S CERTIFICATIONI hereby certify that this survey was prepared by me orunder my direct supervision and that I am a duly licensedland surveyor under the laws of the State of Minnesota.

_______________________________Russell O. HalversonLicense Number 41813

__________ Date5/13/2016

SCALE IN FEET

0 30

DRAINAGE & UTILITY EASEMENTAREA: 953 SQ. FT.

Δ

12224 NICOLLET AVENUEBURNSVILLE, MINNESOTA 55337

(952)-890-0509JOB NUMBER: FIELD BOOK: DRAWN BY:

FOR:©Bolton & Menk, Inc. 2016,All Rights Reserved

EASEMENT EXHIBITNORTHFIELD, MN

S6-T111-R19-41

PART OF LOT 4, BLOCK FOURBLOCKS 3, 4, 5, 13, 20 & 21,EAST WOODLEY ADDITIONRICE COUNTY, MN

CITY OF NORTHFIELD

T18.111832 MMLN/AH:\NOFD\T18111832\CAD\C3D\111832EA3.DWG 05-13-2016 8:22a.m.

SURVEYOR'S CERTIFICATIONI hereby certify that this survey was prepared by me orunder my direct supervision and that I am a duly licensedland surveyor under the laws of the State of Minnesota.

_______________________________Russell O. HalversonLicense Number 41813

__________ Date5/13/2016

SCALE IN FEET

0 30

DRAINAGE & UTILITY EASEMENTAREA: 407 SQ. FT.

Δ

12224 NICOLLET AVENUEBURNSVILLE, MINNESOTA 55337

(952)-890-0509JOB NUMBER: FIELD BOOK: DRAWN BY:

FOR:©Bolton & Menk, Inc. 2016,All Rights Reserved

EASEMENT EXHIBITNORTHFIELD, MN

S6-T111-R19-41

PART OF LOT 3, BLOCK FOURBLOCKS 3, 4, 5, 13, 20 & 21,EAST WOODLEY ADDITIONRICE COUNTY, MN

CITY OF NORTHFIELD

T18.111832 MMLN/AH:\NOFD\T18111832\CAD\C3D\111832EA4.DWG 05-13-2016 8:26a.m.

SURVEYOR'S CERTIFICATIONI hereby certify that this survey was prepared by me orunder my direct supervision and that I am a duly licensedland surveyor under the laws of the State of Minnesota.

_______________________________Russell O. HalversonLicense Number 41813

__________ Date5/13/2016

SCALE IN FEET

0 30

DRAINAGE & UTILITY EASEMENTAREA: 415 SQ. FT.

Δ

12224 NICOLLET AVENUEBURNSVILLE, MINNESOTA 55337

(952)-890-0509JOB NUMBER: FIELD BOOK: DRAWN BY:

FOR:©Bolton & Menk, Inc. 2016,All Rights Reserved

EASEMENT EXHIBITNORTHFIELD, MN

S6-T111-R19-41

PART OF LOT 2, BLOCK FOURBLOCKS 3, 4, 5, 13, 20 & 21,EAST WOODLEY ADDITIONRICE COUNTY, MN

CITY OF NORTHFIELD

T18.111832 MMLN/AH:\NOFD\T18111832\CAD\C3D\111832EA5.DWG 05-13-2016 8:30a.m.

SURVEYOR'S CERTIFICATIONI hereby certify that this survey was prepared by me orunder my direct supervision and that I am a duly licensedland surveyor under the laws of the State of Minnesota.

_______________________________Russell O. HalversonLicense Number 41813

__________ Date5/13/2016

SCALE IN FEET

0 30

DRAINAGE & UTILITY EASEMENTAREA: 851 SQ. FT.

Δ

12224 NICOLLET AVENUEBURNSVILLE, MINNESOTA 55337

(952)-890-0509JOB NUMBER: FIELD BOOK: DRAWN BY:

FOR:©Bolton & Menk, Inc. 2016,All Rights Reserved

EASEMENT EXHIBITNORTHFIELD, MN

S6-T111-R19-41

PART OF LOT 1, BLOCK FOURBLOCKS 3, 4, 5, 13, 20 & 21,EAST WOODLEY ADDITIONRICE COUNTY, MN

CITY OF NORTHFIELD

T18.111832 MMLN/AH:\NOFD\T18111832\CAD\C3D\111832EA6.DWG 05-13-2016 8:33a.m.

SURVEYOR'S CERTIFICATIONI hereby certify that this survey was prepared by me orunder my direct supervision and that I am a duly licensedland surveyor under the laws of the State of Minnesota.

_______________________________Russell O. HalversonLicense Number 41813

__________ Date5/13/2016

SCALE IN FEET

0 30

DRAINAGE & UTILITY EASEMENTAREA: 106 SQ. FT.

12224 NICOLLET AVENUEBURNSVILLE, MINNESOTA 55337

(952)-890-0509JOB NUMBER: FIELD BOOK: DRAWN BY:

FOR:©Bolton & Menk, Inc. 2016,All Rights Reserved

VACATION EXHIBITNORTHFIELD, MN

S6-T111-R19-41

PART OF LOT 1, BLOCK FIVE ANDLOTS 1, 2, 3, 4 & 5, BLOCK FOURBLOCKS 3, 4, 5, 13, 20 & 21, EAST WOODLEY ADD.RICE COUNTY, MN

CITY OF NORTHFIELD

T18.111832 MMLN/AH:\NOFD\T18111832\CAD\C3D\111832EA7.DWG 05-13-2016 8:34a.m.

SURVEYOR'S CERTIFICATIONI hereby certify that this survey was prepared by me orunder my direct supervision and that I am a duly licensedland surveyor under the laws of the State of Minnesota.

_______________________________Russell O. HalversonLicense Number 41813

__________ Date5/13/2016

SCALE IN FEET

0 30

EASEMENT VACATION AREA: 8,562 SQ. FT.

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: Ord. 980, Version: 1

City Council Meeting Date: July 19, 2016

To: Mayor and City CouncilCity Administrator

From: Scott Tempel, City Planner

Consideration of Ordinance Vacating Utility Easement on 1012 to 1108 Woodley Street East

Action Requested:Staff recommends approval of the first reading of the ordinance - Vacating an Existing Utility Easementcrossing five properties from 1012 to 1108 Woodley Street East.

Summary Report:City staff has been working with a local developer on an infill development project at 1012 East WoodleyStreet since 2014. The developer wished to maximize development on the lot using the existing N1 residentialzoning. The N1 zoning district includes multi-family dwellings as a principle permitted use, which is also inline with the Comprehensive Plan goals of encouraging infill development with a mix of housing types.Therefore, a proposal for a seven unit multi-family rental building was submitted for site plan review.

During the administrative site plan review process, it was discovered that a City of Northfield sanitary sewerline is located outside of the designated utility easement. All public utility infrastructure must be containedwithin a permanent easement for protection of the utilities, and for access and maintenance.

To solve the problem, the City is proposing to relocate a portion of the sewer line and water line and to relocatepart of the easement on the development property. The 1012 Woodley portion of the line will be moved backinto the easement as it is interfering with the construction of the apartments. City engineering staff will also bebringing forward a recommendation to replace the existing clay sanitary line and cast iron water main as part ofthe relocation of public utilities on the development property.

The section of sanitary sewer line crossing the condominium property from 1102 - 1108 Woodley will remainin place. The City easement will be moved and reestablished over the existing sanitary sewer line. The processis governed by Section 15.6 of the City Charter and is summarized below:

The council may by ordinance approved by at least five (5) members vacate any street, alley orother public grounds or part thereof within the city. Such vacation may be made only afterpublished notice and an opportunity for affected property owners and public to be heard, andupon such further terms and by such procedures as the council by ordinance may prescribe. Anotice of completion of such proceedings shall be filed with the proper county offices inaccordance with law.

A public notice was published in the Northfield News on July 6th, 2016. Notices were also sent to Qwest, Xcel

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File #: Ord. 980, Version: 1

Energy and Charter Communications. None of the private utilities will be affected by this vacation. Allaffected property owners within 350 feet were also notified by mail.

Financial Impacts:The final cost of the project is yet to be determined; however a budget amendment will be needed to makefunds available to complete the work. Staff is preparing an estimate for the utility relocation work.

Tentative Timelines:The utility relocation project will be concurrent with the construction of the seven unit multi-family apartmentbuilding proposed for later this summer.

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ORDINANCE NO. 980

AN ORDINANCE OF THE CITY OF NORTHFIELD, MINNESOTA, VACATING UTILITY EASEMENT

THE CITY COUNCIL OF THE CITY OF NORTHFIELD DOES ORDAIN:

Following published notice and an opportunity for affected property owners and the public to be heard, as required by law, the following Utility Easement as described is hereby vacated:

All of the utility easement as delineated and dedicated within Lot 1, Block Five and Lots 1, 2, 3, 4, and 5, Block Four, all in PLAT OF BLOCKS 3, 4, 5, 13, 20 and 21, EAST WOODLEY ADDITION, according to the recorded plat thereof, Rice County, Minnesota.

This Ordinance shall be effective 30 days following publication.

Passed by the City Council of the City of Northfield, Minnesota, this 19th day of July, 2016.

ATTEST:

____________________________ _____________________________City Clerk Mayor

First Reading: __7/19/2015___Second Reading: _____________ Published: __ __

VOTE: ___ GRAHAM ___ NAKASIAN ___ DELONG ___ ZWEIFEL___ PETERSON WHITE ___ LUDESCHER ___ POWNELL

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: Res. 2016-072, Version: 1

City Council Meeting Date: July 19, 2016

To: Mayor and City Council

From: Ben Martig, City Administrator

Consideration of Resolution Approving State of Minnesota Joint Powers Agreements with the City ofNorthfield on Behalf of Its City Attorney.

Action Requested:Staff recommends that the City Council approve the attached resolution Approving State of Minnesota JointPowers Agreements with the City of Northfield on Behalf of Its City Attorney.

Summary Report:The City Council is being asked to approve the attached resolution to enter into Joint Powers agreements withthe State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension, for our City Attorneyto use systems and tools over the State criminal justice data communications network for which the city iseligible. Access to this information is essential for the performance of the City Attorney as prosecutors for theCity in both the charging and sentencing functions.

The Joint Powers agreements provide the City with the ability to add, modify, and delete connectivity, systems,and tools over the five year life of the agreement and obligates the city to pay the costs for the networkconnection. The City’s agreement with Eckberg Lammers obligates them to pay for this service directly.There is no other cost associated with their access. This is not a new service or charge, but a renewal andupdate of an existing agreement last approved in 2011. The City Council had approved resolutions authorizingthe access of the police department and Eckberg Lammers in February of 2015. This most current action willonly relate to our City Attorney.

The information accessed through the Bureau of Criminal Apprehension (BCA) PsPortal is limited to the sameDrivers and Vehicle Services (DVS) records the police department can access that Eckberg Lammers use tomeet the criminal justice obligations to the City. The information accessed is limited to individuals that areeither charged with a crime or referred to our office for possible charging. The information is only accessed todetermine criminal defendant charging and criminal defendant sentencing. This does not necessarily mean theywill only be accessed if charged with a crime. At times the information is necessary to determine charging forthe enhancement of offenses.

City prosecutor, Thomas J. Weidner is not the only person able to access this information in their office.Qualified employees in their prosecution department are provided access to this information by the BCA. Priorto obtaining access to the PsPortal the BCA completes a background check of each of our employees and issuesthem a separate ORI number for auditing and security purposes. The other qualified employees in theprosecution department include, but is not limited to, Rebecca Christensen who is an employee of Eckberg

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File #: Res. 2016-072, Version: 1

Lammers and routinely represents the City of Northfield. She has cleared the BCA background check and hasbeen given an ORI by the BCA to access this information.

Access to this information is routinely audited by the BCA Training and Auditing Department. The BCAretains a record of all requested information through the PsPortal. If Eckberg Lammers access prohibitedinformation they are subject to varying degrees of consequences ranging from denial of access to criminalprosecution. Any violator of the access agreement will be subject to penalty under the applicable laws.

Eckberg Lammers is acting as an agent of the City, therefore, the may be responsible. Per the legal agreementwith the City, Eckberg Lammers would indemnify the City for any losses incurred by the City due to theiraction and carry Professional Liability Insurance for that reason.

A representative of Eckberg Lammers will be present at the meeting to answer any questions the Council mayhave.

Alternative Options:N/A

Financial Impacts:There is no additional expense to the City. The service is included as part of the Prosecuting Attorney contract.

Tentative Timelines:This item was postponed at the July 5, 2016 meeting.

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CITY OF NORTHFIELD, MNCITY COUNCIL RESOLUTION 2016-072

APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OFNORTHFIELD ON BEHALF OF ITS CITY ATTORNEY

WHEREAS, the City of Northfield on behalf of its Prosecuting Attorney desires to enter intoJoint Powers Agreements with the State of Minnesota, Department of PublicSafety, Bureau of CriminalApprehension to use systems and tools available overthe State's criminaljustice data communications network for which the City iseligible. The Joint Powers Agreements further provide the City with the abilityto add, modify and delete connectivity, systems and tools over the five year lifeof the agreement and obligates the City to pay the costs for the networkconnection.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL THAT:1. That the State of Minnesota Joint Powers Agreements by and between the State ofMinnesota acting through its Department of Public Safety, Bureau of Criminal Apprehensionand the City of Northfield on behalf of its Prosecuting Attorney are hereby approved. Copiesof the two Joint Powers Agreements are attached to this Resolution and made a part of it.

2. That the prosecutor, Thomas J. Weidner, or his or her successor, is designated the AuthorizedRepresentative for the Police Department. The Authorized Representative is also authorized tosign any subsequent amendment or agreement that may be required by the State of Minnesotato maintain the City's connection to the systems and tools offered by the State.

To assist the Authorized Representative with the administration of the agreement, Emma Hauseis appointed as the Authorized Representative's designee.

3. That the prosecutor, Thomas J. Weidner, or his or her successor, is designated the AuthorizedRepresentative for the Prosecuting Attorney. The Authorized Representative is also authorizedto sign any subsequent amendment or agreement that may be required by the State ofMinnesota to maintain the City's connection to the systems and tools offered by the State.

To assist the Authorized Representative with the administration of the agreement, Emma Hauseis appointed as the Authorized Representative's designee.

4. That Dana Graham, the Mayor for the City of Northfield, and Deb Little, the CityClerk, are authorized to sign the State of Minnesota Joint Powers Agreements.

PASSED by the City Council of the City of Northfield on this 19th day of July, 2016.

ATTEST

______________________________ ____________________________City Clerk Mayor

VOTE: ___ GRAHAM ___ DELONG ___ LUDESCHER ___ NAKASIAN___ PETERSON WHITE ___ POWNELL ___ ZWEIFEL

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: 16-327, Version: 1

City Council Meeting Date: July 19, 2016

To: Mayor and City CouncilCity Administrator

From: Melanie Lammers, Finance Director

Discussion of Hospital Bond Refunding

Action Requested:The Northfield City Council will be presented with a proposed Hospital Bond Refunding and new moneyproposal.

Summary Report:The Northfield Hospital is looking at refunding an outstanding bond issue that is callable in November of 2016.The original bond issue was in 2001 to construct a new facility which opened in 2003. In 2006, the bonds wererefunded to a lower interest rate of 5.375%. With the call date approaching, and our low interest rateenvironment, the Hospital is proposing to refund the 2006 bonds to a lower interest rate. In addition, they aretaking out new money at the low interest rate. Total amount of debt issuance is $25 million. Of this,$22,065,000 is existing refunded debt, and $2,935,000 of new debt. The estimated interest rate at closing willbe approximately 2.72%. This will result in substantial interest savings for the Hospital. The first year interestsavings are estimated at $600,000, even with the new money.

Representatives of the Northfield Hospital will be in attendance at the meeting to present their request ingreater detail.

Financial Impacts:The refunding portion of the debt issuance has no impact to the City finances. It will save the Hospital ininterest costs over the next 15 years. The new money piece of the transaction will account for a portion of the$10 million allowance for bank qualified rates. It will not directly affect the City finances since we will stillhave $7 million left of bank qualified financing.

Tentative Timelines:The resolution authorizing the refunding and new debt will come before council for consideration on August 2,2016.

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City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: 16-328, Version: 1

City Council Meeting Date: July 19, 2016

To: Mayor and City CouncilCity Administrator

From: Melanie Lammers, Finance Director

Draft of 2016 updated debt study

Action Requested:There is no action requested.

Summary Report:The City of Northfield has been proactive in managing and planning for its long term debt. The attached draftdebt study update is intended to give a picture of current debt obligations as well as guiding for future decisionmaking. The debt obligation review is used in determining levy obligations. Typically, the debt study has beenupdated every 2-3 years.

The current draft illustrates no increase in levy after 2017. It shows the amount of debt the City can incur onprojects without increasing the levy. The intent is not to issue debt in one year but rather to give a simplifiedpicture at one point in time to give some general illustration for making policy decisions. All of our proposedbonds for 2016 are included in the debt schedule. The future infrastructure expenses are illustrating estimatesbased on prior Capital Improvement Plans. The current debt study does not directly correspond to the CityCapital Improvement Plan. However, the intent is to continue to work to correspond improvement plans withthe financial debt plan.

Finance Director Lammers and Ehlers Municipal Advisor Nick Anhut Council presented the draft study to theFinance Policy Subcommittee on Wednesday, July 13 and reviewed the draft debt study. Lammers and Anhutwill be presenting a summary of the study to the City Council for review and discussion.

Financial Impacts:The Debt Study is a tool the City uses for financial planning. We will be using and possibly modifying itduring our budget cycle.

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DRAFT

July 19, 2016

Draft 2016 Debt Study

City of Northfield, Minnesota

Main Contact Nick Anhut, Municipal Advisor

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 1 Prepared by Ehlers July 19, 2016

Executive Summary Approach The ability to incur debt is an important finance tool for the City of Northfield. The City has issued bonds to build public improvements, acquire capital equipment, construct public facilities, and meet development needs. Debt management has two important elements. The first element focuses on the initial issuance of bonds. The second element involves monitoring to understand the needs and opportunities created by existing debt. This report examines this on-going requirement of debt management. It is being undertaken in part to help inform City decisions regarding its 2016 Bonding plans, and to provide an updated snapshot of the City’s existing debt portfolio. The report presents the results of the debt review and analysis performed for the City of Northfield by Ehlers. For this project, Ehlers analyzed all outstanding general obligation debt of the City with a special focus on property tax-supported bonds. The City routinely reviews its utility rates to measure the financial performance of those funds, so this analysis will omit detailed analysis of the City’s water, wastewater and storm water general obligation debt. The purpose of the tax-supported analysis was to:

Prepare cash flow projections for each bond issue. Determine if projected revenues are sufficient to pay principal and interest. Adjust future debt levies as appropriate in order to provide sufficient funds for future debt

repayment. In some cases, this required the debt levy to be increased and in some cases, the debt levy to be decreased. Periodic adjustments are required to compensate for prepaid special assessments or to compensate for existing, adequate ending cash balances.

Evaluate current opportunities for using cash balances in debt service funds to provide for the early retirement of debt.

Monitor and evaluate current opportunities for refinancing. Incorporate information from the City’s Capital Improvement and Capital Equipment Plans. Identify future debt management objectives.

This debt study should not be treated as an isolated undertaking, but rather part of the overall financial management strategy for the City of Northfield. Debt places demands on municipal revenues. Restructuring existing debt alters this demand. Debt restructuring may free up funds for other purposes. The needs of existing debt must be considered in planning for future capital improvement needs.

Recommendations The debt review and analysis points to several needs and opportunities facing the City of Northfield. The following debt management actions are recommended:

Adjust future debt levies as appropriate and as shown on the projections. The projections have been constructed using currently expected flows of future special assessment revenues and future debt service requirements. The future debt levy projections have been tailored to provide for sufficient funds for future debt repayment, given any experienced prepayments of special assessments for existing projects.

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 2 Prepared by Ehlers July 19, 2016

The projections also include estimates of the anticipated levy support required for the City’s 2016 bond issue as well as CIP street improvement projects. As final financing or projects costs become known, these projections can be updated to provide an updated estimate of the City’s debt levy capacity. Continue to adopt an annual reimbursement resolution. The City should continue to adopt a reimbursement resolution authorizing staff to declare which projects will be financed with a bond issue. Monitor the cash balance in each debt service fund The City has been successfully monitoring the cash balance in each debt service fund and can call outstanding principal when sufficient funds are available. The City should continue to monitor the cash balance in each debt service fund, and use cash fund balance to call all outstanding principal for the improvement bond issues, if sufficient funds become available to pay principal and interest. This step achieves three important benefits:

Once the bonds are retired, any monies remaining in the debt service funds become general revenues of the City. These monies may be allocated at the discretion of the City Council.

Future special assessment revenues also become general revenues of the City. The amount of improvement debt would decrease.

Allocate fund balance. The fund balance made available by calling bonds creates a financial resource for the City. As part of the process to call the bonds, the City Council should set a plan for allocating these funds. Allocating improvement debt service funds to a capital reserve fund will allow maximum flexibility and the ability of offset future debt needs. They may be used to moderate future levy increases, capital projects’ financing or any other public purpose. Allocate future assessment revenues. Like the fund balance, the future assessment revenues made available by calling bonds can be used at the discretion of the City Council. Using the available assessment revenues fills financing gaps without the use of a general tax levy or other resources of the City. These funds could also be set aside and used to offset the portion of costs of future improvement projects that cannot be assessed.

Monitor the annual debt issued to continue bank qualified status If the City issues less than $10 million in bonds per year, the debt is considered bank qualified. Having bank-qualified status may decrease interest rates. The interest rate advantage in today’s market is approximately .25% to .50%. This is not enough of a differential to stop consideration

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 3 Prepared by Ehlers July 19, 2016

of necessary bond issues, but it is a measurable advantage if it can be achieved. The City has considered large projects and has also been approached by the Hospital or other non-profit organizations to issue debt on their behalf – both of which would count against the $10 million. The City should continue to monitor the annual amount of debt issued, so it can maximize the benefit of the bank-qualified status. The City does have a policy for issuing debt on behalf of other organizations. This policy includes charging a fee for use of the bank qualification status and charging other organizations the difference in interest if the City issues non-bank qualified debt because of assisting another organization with debt issuance. Be Aware of Federal Initiatives by the IRS and the SEC The IRS is beginning to pay more attention to local government tax-exempt bond issues. We recommend issuers adopt a post-issuance compliance policy in preparation for any IRS questionnaires or exams. The City already has been proactive in its approach to arbitrage rebate calculations relating to its interest earnings on tax-exempt debt, and has such a policy in place. Northfield also contracts with Ehlers to file its disclosure reporting. Ehlers is not aware of any past misstatements and will actively review the City’s past compliance in preparation for the City’s 2016 bond offering. Since July 1, 2014, the SEC’s long-awaited Registration Municipal Advisor Rule has been in effect. The SEC has determined that anyone who provides advice on the issuance of municipal securities or financial product must be registered as a municipal advisor. As part of this initiative, the SEC has also recently adopted Rule G-42 requiring Municipal Advisors to disclose any conflicts of interest that may prevent its ability to serve in a fiduciary duty to a client. Going forward, Ehlers will disclose any perceived conflicts as they arise in relation to its engagement with the City. No action is required of the City at this time, but we recommend the City monitor changes in the regulatory market and be aware that some third party market participants such as engineers, accountants or bond underwriters may ask to put something in writing regarding the MA rule which may allow them to offer financial advice.

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 4 Prepared by Ehlers July 19, 2016

Improvement Bonds General obligation improvement bonds are authorized by Minnesota Statutes, Chapter 429 to finance a variety of public improvements. State Law requires that not less than 20% of the cost of the project be assessed against benefited properties as a condition of issuing bonds. The improvement bonds do not count against the City’s statutory debt limit. While these bonds have the full faith and credit and unlimited taxing power of the City pledged for security, the primary sources of revenue to retire the debt come from a combination of special assessments against benefited property and a general property tax levy. Property owners are given the opportunity to pay the assessment over a period of years determined by the City Council. Most of the City’s assessments are paid in equal annual principal installments with interest paid on the outstanding balance (declining total payments over time). The City Council also sets the assessment interest rate at two percentage points above the applicable City bond rate per the Community Management Plan. This rate varies from year to year based upon the City’s bond rates. Property owners have the ability to prepay the assessment at any time. Prepayment of the assessment is typically required when property is sold. Prepaid assessments are a major portion of the fund balances seen in the debt service funds for improvement bonds. The analysis conducted for this report compared revenues to expenditures for all outstanding improvement bonds. The analysis relies on the following assumptions:

Cash and investments in each debt service fund as of December 31, 2015 based on audited financial statements.

The balance of outstanding assessments by fund as of December 31, 2015 provided by City staff.

Future revenues including tax levies and transfers from other funds as found in the 2016 budget and the City staff background documents for the budget.

We have projected future revenues from taxes and special assessments at a 100% collection rate.

The projections were constructed using a calendar year basis for revenue collection and debt repayment. Typically, debt levies and special assessments are levied and collected based on a fiscal year basis, or the year ending with the February 1st principal and interest repayment. This means that funds are collected about two months in advance of when the bond repayment is due. This is done so that the City has sufficient funds on hand at December 31st in order to pay the February 1st debt service. We recommend the reader to refer to the actual debt repayment schedule and the closing memos for the individual bond issues.

The remainder of this section describes the results of the analysis for each outstanding issue of improvement bonds. The table showing the bond issues contains two sections. The first half illustrates the projected revenues and fund balance based on the recommended debt management actions. The second half of the table contains the debt service schedule for the remaining life of the bonds.

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 5 Prepared by Ehlers July 19, 2016

$3,295,000 General Obligation Improvement and Utility Revenue Bonds, Series 2007A (Fund 308) The 2007A Bonds were issued to fund street and utility improvements related to the 5th Street Infrastructure, 2007 MSA, and Riverside storm pond projects. The street improvement portion of the bonds is being repaid through a combination of property taxes and special assessments. The initial bond plan shows the first assessments being collected in Pay 2008 with a tax levy supporting bond repayment from 2008 to 2017 (10 years). Maturity Date: February 1, 2018 Call Date: February 1, 2015 Recommendation:

1. The City has enough cash balance in this fund to reduce a significant portion of the tax levy in future years if it chooses. The schedule below shows the adjusted projected debt levy.

2. Because the call date on these bonds is February 1, 2015, the 2017 and 2018 maturities can be prepaid at anytime for up to $20,200 in interest savings.

Fund Number: 308

Fund Title:

Levy 1.00% Total Total Levy Collect Fund Balance Property Special Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Assessments Receipts Interest Receipts Payments Disbursements Disbursements

2014 2015 811,336 35,000 42,811 - 3,983 81,794 253,600 688 254,288 638,8422015 2016 638,842 50,000 40,965 - 6,388 97,353 254,600 800 255,400 480,7962016 2017 480,796 25,000 38,672 - 4,808 68,480 260,100 800 260,900 288,3752017 2018 288,375 11,384 - 1,442 12,826 260,100 400 260,500 40,701

110,000 133,832 0 16,621 260,453 1,028,400 2,688 1,031,088

Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

2/1/2015 220,000.00 4.00% 19,000.00 239,000.00 8/1/2015 14,600.00 14,600.00 2/1/2016 230,000.00 4.00% 14,600.00 244,600.00 8/1/2016 10,000.00 10,000.00 2/1/2017 245,000.00 4.00% 10,000.00 255,000.00 8/1/2017 5,100.00 5,100.00 2/1/2018 255,000.00 4.00% 5,100.00 260,100.00

Revenues Expenditures

Fund BalanceDec. 31

2007A Improvement & Utility Revenue Bonds (Improvement Portion Only)

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 6 Prepared by Ehlers July 19, 2016

$1,530,000 General Obligation Bonds, Series 2008B (Fund 309) The 2008B Bonds were issued to finance various improvements from the Water Street Parking/5th Street Enhancements and Reconstruction Project and were separated into the following purposes:

1. G.O. Stormwater Revenue Bonds - Funding of approximately $140,000 for Stormwater Improvements.

2. G.O. Tax Increment Bonds – Funding of approximately $620,000 for various improvements in the downtown Master Development District. This portion has been 100% repaid.

3. G.O. Improvement Bonds – Funding of approximately $770,000 for various street, water and sanitary sewer improvements.

The street improvement portion of the bonds is being repaid through a combination of property taxes and special assessments. The initial bond plan shows the first assessments beginning for pay 2009 with a tax levy supporting bond repayment from 2010 to 2019 (10 years). The 2008B Bonds were refinanced in 2015 to reduce interest costs by a total of $27,204. Maturity Date: February 1, 2020 Call Date: None Recommendation:

1. Due to the refinancing, the City will build enough cash balance in this fund to reduce its tax levy in future years if it chooses. The schedule below shows the adjusted debt levy.

Fund Number: 309

Fund Title:

Levy 1.00% Total Total Levy Collect Fund Balance Property Special Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Assessments Receipts Interest Receipts Payments Disbursements Disbursements

2014 2015 144,210 50,000 12,814 338,570 - 401,384 508,274 9,410 517,684 27,9102015 2016 27,910 90,000 5,644 - 279 95,923 4,913 800 5,713 118,1202016 2017 118,120 85,000 5,374 - 1,181 91,555 85,800 800 86,600 123,0752017 2018 123,075 85,000 5,105 - 1,231 91,336 84,200 800 85,000 129,4112018 2019 129,411 80,000 4,835 1,294 86,130 87,550 800 88,350 127,1902019 2020 127,190 636 636 85,850 400 86,250 41,576

390,000 33,772 338,570 4,621 766,963 856,587 13,010 869,597 Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

2/1/2015 75,000.00 3.75% 10,076.00 85,076.00 8/1/2015 8,670.00 8,670.00 2/1/2016 75,000.00 3.75% 8,670.00 83,670.00 8/1/2016 4,913.33 4,913.33 2/1/2017 80,000.00 2.00% 3,300.00 83,300.00 8/1/2017 2,500.00 2,500.00 2/1/2018 80,000.00 2.00% 2,500.00 82,500.00 8/1/2018 1,700.00 1,700.00 2/1/2019 85,000.00 2.00% 1,700.00 86,700.00 8/1/2019 850.00 850.00 2/1/2020 85,000.00 2.00% 850.00 85,850.00

2008B Bonds (Street Portion Only) - Refunded by 2015A

Revenues Expenditures

Fund BalanceDec. 31

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 7 Prepared by Ehlers July 19, 2016

$4,300,000 General Obligation Bonds, Series 2009A (Fund 310) The 2009A Bonds were issued to refund two existing bond issues (General Obligation Storm and Water Revenue Bonds, Series 2002B and General Obligation Improvement Bonds, Series 2004A) and to finance the First Street West Reconstruction Project, 2008 Improvement #5. The First Street improvement portion of the bonds is being repaid through a combination of property taxes and special assessments. The initial bond plan shows the first assessments beginning for pay 2010 (spread over five years) with a tax levy supporting bond repayment from 2010 to 2019 (10 years). The amount shown on the schedule below is the Improvement portion of the bonds. The refunding portion has been retired. Maturity Date: February 1, 2020 Call Date: February 1, 2018 Recommendation:

1. This fund has adequate resources to provide for the adjusted future levies as shown below.

Fund Number: 310

Fund Title:

Levy Appropriated 1.00% Total Total Levy Collect Fund Balance Property Special Fund Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Assessments Balance Interest Receipts Payments Disbursements Disbursements

2014 2015 349,475 50,000 39,209 - 1,938 91,147 142,213 688 142,901 297,7212015 2016 297,721 50,000 29,116 - 2,977 82,094 129,669 800 130,469 249,3462016 2017 249,346 60,000 27,748 - 2,493 90,241 126,938 800 127,738 211,8502017 2018 211,850 60,000 26,379 - 2,118 88,497 128,700 800 129,500 170,8472018 2019 170,847 60,000 25,010 1,708 86,718 120,175 800 120,975 136,5902019 2020 136,590 1,173 683 1,856 116,725 400 117,125 21,321

280,000 148,634 - 11,918 440,552 764,419 4,288 768,707 Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

2/1/2015 125,000 2.00% 9,231.25 134,231.258/1/2015 7,981.25 7,981.252/1/2016 115,000 2.25% 7,981.25 122,981.258/1/2016 6,687.50 6,687.502/1/2017 115,000 2.50% 6,687.50 121,687.508/1/2017 5,250.00 5,250.002/1/2018 120,000 3.00% 5,250.00 125,250.008/1/2018 3,450.00 3,450.002/1/2019 115,000 3.00% 3,450.00 118,450.008/1/2019 1,725.00 1,725.002/1/2020 115,000 3.00% 1,725.00 116,725.00

2009A Bonds (New Street Portion Only)

Revenues Expenditures

Fund BalanceDec. 31

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 8 Prepared by Ehlers July 19, 2016

$2,305,000 General Obligation Improvement Bonds, Series 2010A (Fund 311) The 2010A Bonds were issued to finance the Fourth Street Reconstruction Project and the Babcock Park Lift Station and Interceptor Sewer Project 2010. The street improvement portion of the bonds is being repaid through a combination of property taxes and special assessments. The initial bond plan shows the first assessments beginning for pay 2011 with a tax levy supporting bond repayment from FY 2011 to 2020 (10 years). Maturity Date: February 1, 2021 (February 1, 2026 for waste water portion) Call Date: February 1, 2018 Recommendation: 1. The projected levy for this bond issue was increased from the bond sale documents.

Prepaid special assessments affected the levy need starting in 2015. The City should continue to monitor assessment collections to adjust future levies as necessary.

Fund Number: 311

Fund Title:

Levy 1.00% Total Total Levy Collect Fund Balance Property Special Transfer Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Assessments In Interest Receipts Payments Disbursements Disbursements

2014 2015 106,874 150,000 48,679 1,042 199,721 169,156 688 169,844 136,7512015 2016 136,751 150,000 24,867 1,368 176,234 166,960 800 167,760 145,2262016 2017 145,226 155,000 24,039 1,452 180,491 168,893 800 169,693 156,0242017 2018 156,024 155,000 23,211 1,560 179,771 165,799 800 166,599 169,1972018 2019 169,197 150,000 22,383 1,692 174,075 166,768 800 167,568 175,7042019 2020 175,704 150,000 21,555 1,757 173,312 162,570 800 163,370 185,6472020 2021 185,647 1,859 1,856 3,715 162,487 400 162,887 26,475

910,000 166,594 - 10,727 1,087,321 1,162,632 5,088 1,167,720

Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

2/1/2015 146,364.00 1.35% 11,889.80 158,253.80 8/1/2015 10,901.85 10,901.85 2/1/2016 146,364.00 1.65% 10,901.85 157,265.85 8/1/2016 9,694.34 9,694.34 2/1/2017 150,938.00 1.90% 9,694.34 160,632.34 8/1/2017 8,260.43 8,260.43 2/1/2018 150,938.00 2.20% 8,260.43 159,198.43 8/1/2018 6,600.11 6,600.11 2/1/2019 155,512.00 2.50% 6,600.11 162,112.11 8/1/2019 4,656.21 4,656.21 2/1/2020 155,512.00 2.90% 4,656.21 160,168.21 8/1/2020 2,401.29 2,401.29 2/1/2021 160,086.00 3.00% 2,401.29 162,487.29

2010A Bonds (Street Portion Only)

Revenues Expenditures

Fund BalanceDec. 31

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 9 Prepared by Ehlers July 19, 2016

$1,205,000 General Obligation Improvement Bonds, Series 2011A (Fund 312) The 2011A Bonds were issued to finance improvements to Linden Street North from St. Olaf Avenue to Greenvale Avenue, 2nd Street West from Lincoln Street to dead end, and Plum Street North from St. Olaf Avenue to Greenvale Avenue. The street improvement portion of the bonds is being repaid through a combination of property taxes and special assessments. The initial bond plan shows the first assessments beginning for pay 2012 with a tax levy supporting bond repayment from FY 2012 to 2021 (10 years). Maturity Date: February 1, 2022 Call Date: February 1, 2017 Recommendation: 1. The balance for this fund was sufficient to decrease levy collections from the bond sale

documents. The City has enough balance to continue the reductions. 2. Because the call date on these bonds is February 1, 2017, the 2018 to 2022 maturities can

be prepaid at that time and thereafter for up to $49,100 in interest savings.

Fund Number: 312

Fund Title:

Levy 1.00% Total Total Levy Collect Fund Balance Property Special Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Assessments Receipts Interest Receipts Payments Disbursements Disbursements

- 2014 2015 390,360 50,000 65,289 - 2,278 117,567 129,025 779 129,804 378,1232015 2016 378,123 50,000 46,510 - 3,781 100,291 127,760 800 128,560 349,8542016 2017 349,854 50,000 44,462 - 3,499 97,960 131,125 800 131,925 315,8892017 2018 315,889 50,000 42,414 - 3,159 95,573 129,055 800 129,855 281,6072018 2019 281,607 50,000 40,366 2,816 93,182 131,555 800 132,355 242,4352019 2020 242,435 50,000 38,318 2,424 90,743 133,643 800 134,443 198,7352020 2021 198,735 50,000 36,271 1,987 88,258 130,393 800 131,193 155,8002021 2022 155,800 1,632 779 2,411 131,853 400 132,253 25,959

350,000 315,262 - 20,723 685,985 1,044,408 5,979 1,050,387 Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

2/1/2015 110,000.00 1.00% 9,787.50 119,787.50 8/1/2015 - 9,237.50 9,237.50 2/1/2016 110,000.00 1.30% 9,237.50 119,237.50 8/1/2016 - 8,522.50 8,522.50 2/1/2017 115,000.00 1.60% 8,522.50 123,522.50 8/1/2017 - 7,602.50 7,602.50 2/1/2018 115,000.00 2.00% 7,602.50 122,602.50 8/1/2018 - 6,452.50 6,452.50 2/1/2019 120,000.00 2.25% 6,452.50 126,452.50 8/1/2019 - 5,102.50 5,102.50 2/1/2020 125,000.00 2.50% 5,102.50 130,102.50 8/1/2020 - 3,540.00 3,540.00 2/1/2021 125,000.00 2.70% 3,540.00 128,540.00 8/1/2021 - 1,852.50 1,852.50 2/1/2022 130,000.00 2.85% 1,852.50 131,852.50

2011A Bonds (Street Portion Only)

Revenues Expenditures

Fund BalanceDec. 31

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 10 Prepared by Ehlers July 19, 2016

$965,000 General Obligation Improvement Bonds, Series 2012A (Fund 313) The 2012A Bonds were issued to finance improvements to 8th Street from Water Street to Washington Avenue. The street improvement portion of the bonds is being repaid through a combination of property taxes and special assessments. The initial bond plan shows the first assessments beginning for pay 2013 with a tax levy supporting bond repayment from 2013 to 2022 (10 years). Maturity Date: February 1, 2023 Call Date: February 1, 2019 Recommendation: 1. The balance for this fund is sufficient to decrease future levy collections from the bond

sale documents. The City should monitor fund performance in anticipation of future reductions.

Fund Number: 313

Fund Title:

Levy 1.00% Total Total Levy Collect Fund Balance Property Special Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Assessments Receipts Interest Receipts Payments Disbursements Disbursements

- 2014 2015 187,254 55,000 51,381 2,333 1,204 109,918 112,023 1,138 113,161 184,0112015 2016 184,011 50,000 45,302 - 1,840 97,142 111,348 800 112,148 169,0062016 2017 169,006 50,000 43,955 - 1,690 95,645 105,521 800 106,321 158,3302017 2018 158,330 55,000 42,608 - 1,583 99,191 104,429 800 105,229 152,2932018 2019 152,293 55,000 41,261 - 1,523 97,784 103,146 800 103,946 146,1302019 2020 146,130 55,000 39,914 - 1,461 96,375 101,650 800 102,450 140,0552020 2021 140,055 50,000 38,567 - 1,401 89,967 99,940 800 100,740 129,2832021 2022 129,283 50,000 37,220 - 1,293 88,512 98,064 800 98,864 118,9312022 2023 118,931 - 2,007 - 595 2,602 96,021 400 96,421 25,112

420,000 342,214 2,333 12,590 777,137 932,141 7,138 939,279 Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

2/1/2015 100,000 0.600% 6,161 106,1618/1/2015 - 5,861 5,8612/1/2016 100,000 0.750% 5,861 105,8618/1/2016 - 5,486 5,4862/1/2017 95,000 0.950% 5,486 100,4868/1/2017 - 5,035 5,0352/1/2018 95,000 1.350% 5,035 100,0358/1/2018 - 4,394 4,3942/1/2019 95,000 1.350% 4,394 99,3948/1/2019 - 3,753 3,7532/1/2020 95,000 1.800% 3,753 98,7538/1/2020 - 2,898 2,8982/1/2021 95,000 1.800% 2,898 97,8988/1/2021 - 2,043 2,0432/1/2022 95,000 2.150% 2,043 97,0438/1/2022 - 1,021 1,0212/1/2023 95,000 2.150% 1,021 96,021

Fund BalanceDec. 31

2012A Bonds

Revenues Expenditures

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 11 Prepared by Ehlers July 19, 2016

$830,000 General Obligation Improvement Bonds, Series 2013A (Fund 314) The 2013A Bonds were issued to finance improvements to 6th Street, 9th Street, Maple Street, Prairie Street, Spring Street and Linden Street as part of the 2013 Street Reconstruction project and 2013 Street Maintenance project. The bonds are being repaid through a combination of property taxes and special assessments. The initial bond plan shows the first assessments beginning for pay 2014 with a tax levy supporting bond repayment from FY 2014 to 2023 (10 years). Maturity Date: February 1, 2024 Call Date: February 1, 2021

Fund Number: 314

Fund Title:

Levy 1.00% Total Total Levy Collect Fund Balance Property Special Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Assessments Receipts Interest Receipts Payments Disbursements Disbursements

- 2014 2015 103,484 70,000 36,405 - 735 107,140 101,750 2,596 104,346 106,2782015 2016 106,278 70,000 26,719 - 1,063 97,782 100,150 800 100,950 103,1102016 2017 103,110 75,000 25,836 - 1,031 101,867 98,550 800 99,350 105,6272017 2018 105,627 75,000 24,953 - 1,056 101,009 96,950 800 97,750 108,8862018 2019 108,886 75,000 24,070 1,089 100,159 99,875 800 100,675 108,3702019 2020 108,370 75,000 23,187 1,084 99,271 97,325 800 98,125 109,5162020 2021 109,516 70,000 22,304 1,095 93,399 94,775 800 95,575 107,3402021 2022 107,340 70,000 21,421 1,073 92,495 92,225 800 93,025 106,8102022 2023 106,810 70,000 20,538 1,068 91,606 89,463 800 90,263 108,1532023 2024 108,153 763 541 1,303 86,488 400 86,888 22,569

650,000 226,196 - 9,835 886,031 957,550 9,396 966,946 Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

2/1/2015 80,000 2.000% 11,275 91,2758/1/2015 - - 10,475 10,4752/1/2016 80,000 2.000% 10,475 90,4758/1/2016 - - 9,675 9,6752/1/2017 80,000 2.000% 9,675 89,6758/1/2017 - - 8,875 8,8752/1/2018 80,000 2.000% 8,875 88,8758/1/2018 - - 8,075 8,0752/1/2019 85,000 3.000% 8,075 93,0758/1/2019 - - 6,800 6,8002/1/2020 85,000 3.000% 6,800 91,8008/1/2020 - - 5,525 5,5252/1/2021 85,000 3.000% 5,525 90,5258/1/2021 - - 4,250 4,2502/1/2022 85,000 3.000% 4,250 89,2508/1/2022 - - 2,975 2,9752/1/2023 85,000 3.500% 2,975 87,9758/1/2023 - - 1,488 1,4882/1/2024 85,000 3.500% 1,488 86,488

2013A Bonds

Revenues Expenditures

Fund BalanceDec. 31

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 12 Prepared by Ehlers July 19, 2016

$3,345,000 General Obligation Bonds, Series 2014A (Fund 315) The 2014A Bonds were issued to finance street improvements as part of the 2014 6th Street Reconstruction project. A separate portion of the 2014A Bonds will also refund the EDA’s Public Project Revenue Bonds, Series 2006A for interest savings. The street improvement portion of the bonds is being repaid through a combination of property taxes and special assessments. The initial bond plan shows first assessments beginning for pay 2015 with a tax levy supporting bond repayment from FY 2015 to 2024 (10 years). The amount shown on the schedule below is for the Improvement portion of the bonds only. Maturity Date: February 1, 2025 Call Date: February 1, 2022 Recommendation: 1. The balance for this fund is sufficient to decrease future levy collections from the bond

sale documents. The City should monitor the fund to maintain sufficient balance.

Fund Number: 315

Fund Title:

Levy 1.00% Total Total Levy Collect Fund Balance Property Special Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Assessments Receipts Interest Receipts Payments Disbursements Disbursements

- 2014 2015 107,983 85,000 139,171 13,363 1,431 238,965 25,295 1,138 26,433 320,5152015 2016 320,515 85,000 64,880 - 3,205 153,085 141,613 800 142,413 331,1882016 2017 331,188 60,000 63,025 - 3,312 126,337 144,263 800 145,063 312,4632017 2018 312,463 60,000 61,170 - 3,125 124,295 141,863 800 142,663 294,0952018 2019 294,095 60,000 59,315 - 2,941 122,256 134,369 800 135,169 281,1822019 2020 281,182 55,000 57,460 - 2,812 115,272 136,725 800 137,525 258,9292020 2021 258,929 55,000 55,605 - 2,589 113,194 133,875 800 134,675 237,4482021 2022 237,448 55,000 53,750 - 2,374 111,124 130,875 800 131,675 216,8972022 2023 216,897 55,000 51,895 - 2,169 109,064 132,813 800 133,613 192,3482023 2024 192,348 55,000 50,039 - 1,923 106,963 129,688 800 130,488 168,8232024 2025 168,823 - - 844 844 126,563 400 126,963 42,705

Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

2/1/2015 - - 11,413 11,4138/1/2015 - - 13,881 13,8812/1/2016 115,000 2.000% 13,881 128,8818/1/2016 - 12,731 12,7312/1/2017 120,000 2.000% 12,731 132,7318/1/2017 - 11,531 11,5312/1/2018 120,000 2.000% 11,531 131,5318/1/2018 - 10,331 10,3312/1/2019 115,000 2.250% 10,331 125,3318/1/2019 - 9,038 9,0382/1/2020 120,000 2.250% 9,038 129,0388/1/2020 - 7,688 7,6882/1/2021 120,000 2.500% 7,688 127,6888/1/2021 - 6,188 6,1882/1/2022 120,000 2.500% 6,188 126,1888/1/2022 - 4,688 4,6882/1/2023 125,000 2.500% 4,688 129,6888/1/2023 - 3,125 3,1252/1/2024 125,000 2.500% 3,125 128,1258/1/2024 - 1,563 1,5632/1/2025 125,000 2.500% 1,563 126,563

2014A Bonds (Street Improvement only)

Revenues Expenditures

Fund BalanceDec. 31

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 13 Prepared by Ehlers July 19, 2016

$2,535,000 General Obligation Bonds, Series 2015A (Fund 316) The 2015A Bonds were issued to finance the 2nd Street Reconstruction Project. A portion of the 2015A Bonds also refinanced the City’s 2007C Bonds and 2008B Bonds for interest cost savings. The improvement portion of the 2015A Bonds are being repaid through a combination of property taxes and special assessments. The initial bond plan shows the first assessments beginning for pay 2016 with a tax levy supporting bond repayment from FY 2015 to 2025 (10 years). Maturity Date: February 1, 2026 Call Date: February 1, 2023 Recommendation: 1. The City’s balance for this fund is sufficient to decrease future levy collections from the

bond sale documents. The City should monitor the fund to maintain sufficient balance.

Fund Number: 316

Fund Title:

Levy 1.00% Total Total Levy Collect Fund Balance Property Special Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Assessments Receipts Interest Receipts Payments Disbursements Disbursements

- 2014 2015 0 123,237 29,468 - - 152,705 - - - 152,7052015 2016 152,705 158,131 241,820 - 1,527 401,478 23,938 800 24,738 529,4462016 2017 529,446 100,000 38,918 - 5,294 144,212 175,705 800 176,505 497,1532017 2018 497,153 100,000 37,816 - 4,972 142,787 182,705 800 183,505 456,4352018 2019 456,435 100,000 36,714 - 4,564 141,278 179,605 800 180,405 417,3082019 2020 417,308 100,000 35,612 - 4,173 139,785 181,455 800 182,255 374,8382020 2021 374,838 100,000 34,510 - 3,748 138,258 178,255 800 179,055 334,0412021 2022 334,041 100,000 33,408 - 3,340 136,748 175,055 800 175,855 294,9342022 2023 294,934 100,000 32,306 - 2,949 135,255 171,855 800 172,655 257,5342023 2024 257,534 105,000 31,204 - 2,575 138,779 173,605 800 174,405 221,9082024 2025 221,908 110,000 30,102 - 2,219 142,321 170,305 800 171,105 193,1232025 2026 193,123 - - - 1,931 1,931 171,828 400 172,228 22,827

Remaining SchedulePayment Total

Date Principal Rate Interest P & I8/1/2016 - 23,938 23,9382/1/2017 145,000 2.000% 16,078 161,0788/1/2017 - 14,628 14,6282/1/2018 155,000 2.000% 14,628 169,6288/1/2018 - 13,078 13,0782/1/2019 155,000 2.000% 13,078 168,0788/1/2019 - 11,528 11,5282/1/2020 160,000 2.000% 11,528 171,5288/1/2020 - 9,928 9,9282/1/2021 160,000 2.000% 9,928 169,9288/1/2021 - 8,328 8,3282/1/2022 160,000 2.000% 8,328 168,3288/1/2022 - 6,728 6,7282/1/2023 160,000 2.000% 6,728 166,7288/1/2023 - 5,128 5,1282/1/2024 165,000 2.000% 5,128 170,1288/1/2024 - 3,478 3,4782/1/2025 165,000 2.000% 3,478 168,4788/1/2025 - 1,828 1,8282/1/2026 170,000 2.150% 1,828 171,828

2015A Bonds (New Street Portion Only)

Revenues Expenditures

Fund BalanceDec. 31

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 14 Prepared by Ehlers July 19, 2016

Other Tax Levy-Supported Bonds $495,000 General Obligation Equipment Certificates, Series 2012C The 2012C Certificates were issued to finance the acquisition of capital equipment. The Certificates are being repaid through an annual property tax levy with the last levy collection year being 2018. Maturity Date: February 1, 2019 Call Date: Debt non-callable

Fund Number: 355

Fund Title:

Levy 1.00% Total Total Levy Collect Fund Balance Property Special Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Assessments Receipts Interest Receipts Payments Disbursements Disbursements

- 2014 2015 98,469 113,400 - - 515 113,915 103,950 238 104,188 108,1962015 2016 108,196 111,300 - - 1,082 112,382 107,000 800 107,800 112,7782016 2017 112,778 109,200 - - 1,128 110,328 105,000 800 105,800 117,3062017 2018 117,306 107,100 - - 1,173 108,273 103,000 800 103,800 121,7792018 2019 121,779 - - 1,218 1,218 101,000 400 101,400 21,597

441,000 - - 5,116 446,116 519,950 3,038 522,988 Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

2/1/2015 95,000 2.000% 4,950 99,9508/1/2015 - 4,000 4,0002/1/2016 100,000 2.000% 4,000 104,0008/1/2016 - 3,000 3,0002/1/2017 100,000 2.000% 3,000 103,0008/1/2017 - 2,000 2,0002/1/2018 100,000 2.000% 2,000 102,0008/1/2018 - 1,000 1,0002/1/2019 100,000 2.000% 1,000 101,000

Fund BalanceDec. 31

2012C Equipment Certificates

Revenues Expenditures

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 15 Prepared by Ehlers July 19, 2016

$1,650,000 General Obligation Community Resource Center Refunding Bonds, Series 2007B (Fund 351) The 2007B Bonds were issued to refund the 1998A bonds which were originally issued to finance the acquisition and construction of the Community Resource Center. The bonds are being repaid by an annual property tax levy with the last levy year being 2016. Maturity Date: February 1, 2017 Call Date: February 1, 2015 Recommendation: 1. The City will make its final payment on the 2007B Bonds in 2017, and no further levies

are required.

Fund Number: 351

Fund Title:

Levy 1.00% Total Total Levy Collect Fund Balance Property Special Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Assessments Receipts Interest Receipts Payments Disbursements Disbursements

- 2014 2015 355,127 234,794 - 1,989 236,783 220,200 688 220,888 371,0222015 2016 371,022 212,940 - 3,710 216,650 222,000 800 222,800 364,8722016 2017 364,872 - - 3,649 3,649 198,900 400 199,300 169,221

447,734 - - 9,348 457,082 641,100 1,888 642,988 Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

2/1/2015 200,000 4.000% 12,100 212,1008/1/2015 - 8,100 8,1002/1/2016 210,000 4.000% 8,100 218,1008/1/2016 - 3,900 3,9002/1/2017 195,000 4.000% 3,900 198,900

Fund BalanceDec. 31

2007B Community Resource Center Bonds

Revenues Expenditures

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 16 Prepared by Ehlers July 19, 2016

$3,345,000 General Obligation Bonds, Series 2014A (Fund 352) The 2006A Bonds were issued to facilitate the construction of the Outdoor Aquatic Facility. The bonds were refunded by the 2014A Bonds for interest savings. The portion attributed to the facility is being repaid through an annual property tax levy scheduled for collection through 2023. Maturity Date: February 1, 2024 Call Date: February 1, 2022 Recommendation: 1. The projected levy for this bond issue was increased from the refunding bond sale

documents to maintain adequate balance. The City should continue to monitor balances in anticipation of future reductions in the debt service levy.

Fund Number: 352

Fund Title:

Levy 1.00% Total Total Levy Collect Fund Balance Property Special Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Assessments Receipts Interest Receipts Payments Disbursements Disbursements

- 2014 2015 129,193 246,700 - 1,829 248,529 199,821 2,576 202,397 175,3242015 2016 175,324 240,000 - 1,753 241,753 225,413 800 226,213 190,8652016 2017 190,865 245,000 - 1,909 246,909 226,663 800 227,463 210,3112017 2018 210,311 245,000 - 2,103 247,103 227,813 800 228,613 228,8022018 2019 228,802 240,000 2,288 242,288 228,613 800 229,413 241,6772019 2020 241,677 230,000 2,417 232,417 229,056 800 229,856 244,2382020 2021 244,238 230,000 2,442 232,442 224,188 800 224,988 251,6932021 2022 251,693 230,000 2,517 232,517 228,938 800 229,738 254,4722022 2023 254,472 230,000 2,545 232,545 228,500 800 229,300 257,7172023 2024 257,717 - - - 232,875 400 233,275 24,442

2,136,700 - - 19,803 2,156,503 2,251,878 9,376 2,261,254 Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

2/1/2015 160,000 2.000% 18,690 178,6908/1/2015 21,131 21,1312/1/2016 185,000 2.000% 21,131 206,1318/1/2016 19,281 19,2812/1/2017 190,000 2.000% 19,281 209,2818/1/2017 17,381 17,3812/1/2018 195,000 2.000% 17,381 212,3818/1/2018 15,431 15,4312/1/2019 200,000 2.250% 15,431 215,4318/1/2019 13,181 13,1812/1/2020 205,000 2.250% 13,181 218,1818/1/2020 10,875 10,8752/1/2021 205,000 2.500% 10,875 215,8758/1/2021 8,313 8,3132/1/2022 215,000 2.500% 8,313 223,3138/1/2022 5,625 5,6252/1/2023 220,000 2.500% 5,625 225,6258/1/2023 2,875 2,8752/1/2024 230,000 2.500% 2,875 232,875

Aquatic Center (2014A Refunding Portion)

Revenues Expenditures

Fund BalanceDec. 31

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 17 Prepared by Ehlers July 19, 2016

$6,280,000 Certificates of Participation, Series 2012B (Public Safety Center, Fund 354)

The 2012B COPs were issued to facilitate the construction of the Public Safety Center. The certificates are being repaid through annually appropriated lease payments to a trustee. The first appropriation was approved with the 2013 budget and made during that fiscal year. The final appropriation is scheduled for the 2033 budget.

Maturity Date: April 1, 2033 Call Date: April 1, 2018 Recommendation: None at this time.

Fund Number: 354

Fund Title: 2012B Certificates of Participation - Public Safety Center

1.00% Total Total Levy Collect Fund Balance Annual Special Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Appropriation Assessments Receipts Interest Receipts Payments Disbursements Disbursements

- 2014 2015 395,785 421,640 3,197 424,837 417,833 3,237 421,070 399,5522015 2016 399,552 418,670 3,996 422,666 420,155 1,800 421,955 400,2632016 2017 400,263 420,160 4,003 424,163 416,915 1,800 418,715 405,7112017 2018 405,711 420,760 4,057 424,817 417,960 1,800 419,760 410,7682018 2019 410,768 420,160 4,108 424,268 417,960 1,800 419,760 415,2752019 2020 415,275 419,175 4,153 423,328 417,168 1,800 418,968 419,6362020 2021 419,636 422,505 4,196 426,701 415,840 1,800 417,640 428,6972021 2022 428,697 420,305 4,287 424,592 418,905 1,800 420,705 432,5842022 2023 432,584 417,680 4,326 422,006 416,493 1,800 418,293 436,2972023 2024 436,297 419,620 4,363 423,983 413,650 1,800 415,450 444,8302024 2025 444,830 421,140 4,448 425,588 415,380 1,800 417,180 453,2392025 2026 453,239 422,065 4,532 426,597 416,603 1,800 418,403 461,4342026 2027 461,434 422,375 4,614 426,989 417,220 1,800 419,020 469,4032027 2028 469,403 422,050 4,694 426,744 417,213 1,800 419,013 477,1342028 2029 477,134 421,250 4,771 426,021 416,650 1,800 418,450 484,7062029 2030 484,706 418,300 4,847 423,147 414,775 1,800 416,575 491,2782030 2031 491,278 420,000 4,913 424,913 411,650 1,800 413,450 502,7412031 2032 502,741 417,656 5,027 422,684 413,828 1,800 415,628 509,7962032 2033 509,796 5,098 5,098 411,328 1,800 413,128 101,766

- - 83,630 7,649,142 7,907,524 35,637 7,943,161 Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

4/1/2015 265,000 0.900% 77,013 342,013 10/1/2015 - - 75,820 75,820 4/1/2016 270,000 1.100% 75,820 345,820

10/1/2016 - - 74,335 74,335 4/1/2017 270,000 1.300% 74,335 344,335

10/1/2017 - - 72,580 72,580 4/1/2018 275,000 1.600% 72,580 347,580

10/1/2018 - - 70,380 70,380 4/1/2019 280,000 2.000% 70,380 350,380

10/1/2019 - - 67,580 67,580 4/1/2020 285,000 2.100% 67,580 352,580

10/1/2020 - - 64,588 64,588 4/1/2021 290,000 2.300% 64,588 354,588

10/1/2021 - - 61,253 61,253 4/1/2022 300,000 2.400% 61,253 361,253

10/1/2022 - - 57,653 57,653 4/1/2023 305,000 2.500% 57,653 362,653

10/1/2023 - - 53,840 53,840 4/1/2024 310,000 2.600% 53,840 363,840

10/1/2024 - - 49,810 49,810 4/1/2025 320,000 2.650% 49,810 369,810

10/1/2025 - - 45,570 45,570 4/1/2026 330,000 2.750% 45,570 375,570

10/1/2026 - - 41,033 41,033 4/1/2027 340,000 2.850% 41,033 381,033

10/1/2027 - - 36,188 36,188 4/1/2028 350,000 2.950% 36,188 386,188

10/1/2028 - - 31,025 31,025 4/1/2029 360,000 3.000% 31,025 391,025

10/1/2029 - - 25,625 25,625 4/1/2030 370,000 3.500% 25,625 395,625

10/1/2030 - - 19,150 19,150 4/1/2031 380,000 3.500% 19,150 399,150

10/1/2031 - - 12,500 12,500 4/1/2032 395,000 3.125% 12,500 407,500

10/1/2032 - - 6,328 6,328 4/1/2033 405,000 3.125% 6,328 411,328

Revenues Expenditures

Fund BalanceDec. 31

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 18 Prepared by Ehlers July 19, 2016

The updated tax levy schedule for the City’s tax supported debt is found below:

City of NorthfieldTax Levy Supported Debt

Levy Year

Collect Year 2007A 2008B 2009A 2010A 2011A 2012A 2013A 2014A 2015A

Pool Refinancing

2007BNCRC

2012B COPs

2012C Equip. Certs.

Total Projected Tax Levy

2014 2015 35,000 50,000 50,000 150,000 50,000 55,000 70,000 85,000 123,237 246,700 234,794 421,640 113,400 1,684,7712015 2016 50,000 90,000 50,000 150,000 50,000 50,000 70,000 85,000 158,131 240,000 212,940 418,670 111,300 1,736,0412016 2017 25,000 85,000 60,000 155,000 50,000 50,000 75,000 60,000 100,000 245,000 0 420,160 109,200 1,434,3602017 2018 0 85,000 60,000 155,000 50,000 55,000 75,000 60,000 100,000 245,000 420,760 107,100 1,412,8602018 2019 80,000 60,000 150,000 50,000 55,000 75,000 60,000 100,000 240,000 420,160 0 1,290,1602019 2020 0 0 150,000 50,000 55,000 75,000 55,000 100,000 230,000 419,175 1,134,1752020 2021 0 50,000 50,000 70,000 55,000 100,000 230,000 422,505 977,5052021 2022 0 50,000 70,000 55,000 100,000 230,000 420,305 925,3052022 2023 0 70,000 55,000 100,000 230,000 417,680 872,6802023 2024 0 55,000 105,000 0 419,620 579,6202024 2025 0 110,000 421,140 531,1402025 2026 0 422,065 422,0652026 2027 422,375 422,3752027 2028 422,050 422,0502028 2029 421,250 421,2502029 2030 418,300 418,3002030 2031 420,000 420,0002031 2032 417,656 417,656Total: 110,000 390,000 280,000 910,000 350,000 420,000 650,000 625,000 1,196,368 2,136,700 447,734 7,565,511 441,000 15,522,313

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 19 Prepared by Ehlers July 19, 2016

Future Debt Capacity Future Debt Capacity has been projected out to finance the City’s anticipated capital needs for its 2016 projects and future CIP and CEP projects. For projection purposes, we are assuming levies that are net of projected special assessments or other contributing revenues outside of the debt levy.

Current Debt Levies (As of June 30, 2016) The table below shows both the anticipated levies required to provide sufficient funds for existing debt and the projected levies to support the 2016 financings. An additional line item depicts what amount could be capitalized using the potential debt levy capacity remaining if the City’s total debt levy was to increase by 0% from 2018 onward. Within this constraint these projections have assumed annual issuance of Improvement Bonds along with the NAFRS Equipment identified within the City’s CIP/CEP.

Levy 2016 Collect 2017 Budget Development

Construction $ Available from LeviedBond issue Projected Levy Contribution 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

2007A GO Improvement 50,000 25,000 - - - - - - - - - 2008A GO Improvement 90,000 85,000 85,000 80,000 - - - - - - - 2009A GO Improvement 50,000 60,000 60,000 60,000 - - - - - - - 2010A GO Improvement 150,000 155,000 155,000 150,000 150,000 - - - - - - 2011A GO Improvement 50,000 50,000 50,000 50,000 50,000 50,000 - - - - - 2012A GO Improvement 50,000 50,000 55,000 55,000 55,000 50,000 50,000 - - - - 2013A GO Improvement 70,000 75,000 75,000 75,000 75,000 70,000 70,000 70,000 - - - 2014A GO Improvement 85,000 60,000 60,000 60,000 55,000 55,000 55,000 55,000 55,000 - - 2015A GO Improvement 158,131 100,000 100,000 100,000 100,000 100,000 100,000 100,000 105,000 110,000 - Future Improvements 2016 Improvements $580,000.00 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 2017 Improvements $600,000.00 70,000 70,000 70,000 70,000 70,000 70,000 70,000 70,000 70,000 2018 Improvements $840,000.00 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 2019 Improvements $750,000.00 90,000 90,000 90,000 90,000 90,000 90,000 90,000 2020 Improvements $1,000,000.00 120,000 120,000 120,000 120,000 120,000 120,000

Subtotal $3,770,000.00 753,131 725,000 775,000 865,000 810,000 770,000 720,000 670,000 605,000 555,000 445,000

Percent Improvement Levy Increase -3.74% 6.90% 11.61% -6.36% -4.94% -6.49% -6.94% -9.70% -8.26% -19.82%

2007B NCRC Refunding 212,940 - - - - - - - - - - 2012C Equipment 111,300 109,200 107,100 - - - - - - - - 2014A Pool Refinancing 240,000 245,000 245,000 240,000 230,000 230,000 230,000 230,000 - - - 2012B Public Safety COPS 418,670 420,160 420,760 420,160 419,175 422,505 420,305 417,680 419,620 421,140 422,065 Additional Debt Capacity 2016 NAFRS Equipment $680,000.00 145,000 145,000 145,000 145,000 145,000 2018 Debt Capacity* $7,790,000.00 22,700 88,685 125,355 322,555 375,180 668,240 716,720 825,795 Total 1,736,041 1,644,360 1,692,860 1,692,860 1,692,860 1,692,860 1,692,860 1,692,860 1,692,860 1,692,860 1,692,860

* 15 yr amortizationPercent Total Levy Increase -5.28% 2.95% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Scheduled / Estimated:Collection Year

Given a 0% annual increase, the table above shows that there would be approximately $7.79 million available in general funds debt capacity for future CIP projects outside of anticipated levy support for the CIP 2016 to 2020 street reconstruction projects. This debt capacity is based on a projection of 15 years of levy capacity from collections in 2019 to 2033. These expenditures could vary from year to year based on need. In each of the future street improvement bond issues, it was assumed that the repayment would be over 10 years and the bonds would be issued at 3.0-3.5% interest rates with no capitalized interest. The same information is shown on the chart below:

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 20 Prepared by Ehlers July 19, 2016

Tax Supported Debt The City of Northfield is a Home Rule Charter City and is subject to the debt limitations as set forth in Minnesota Statutes, Chapter 475, as well as the City Charter. The State statute provides that municipalities may incur net debt equal to three percent of estimated market value. The City’s gross bonding capacity is computed as follows:

Assessor’s Estimated Market Value (2015/2016) $1,235,008,000 Multiply by 3% 0.03

Statutory Debt Limit $ 37,050,240 Less: Long-Term Debt Outstanding being paid solely from taxes and appropriations

($ 6,060,000)

Unused Debt Limit $30,990,240 Growth in the legal debt limit results from annual increases in the City’s estimated market value. There are certain types of issues that are not subject to the debt limit. Issues supported at least 20 percent by special assessments or tax increments, or supported by water or sewer utility revenue or state-aid allocations are not included. These excludable issues include, but are not limited to the following: improvement bonds, tax increment bonds, tax abatement bonds, obligations payable wholly from income-producing conveniences; obligations issued for the acquisition and betterment of public works systems; and public lighting, heating, or power systems. Generally, bonds which are wholly supported from tax levies are included in the City’s debt limit.

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 21 Prepared by Ehlers July 19, 2016

The debt service for these obligations is provided from ad valorem taxes. Taxes certified for collection are used to pay all debt service in the following calendar year. For example, taxes certified in 2016 to be collected in 2017 will generally be used to pay interest on bonds on August 1, 2017 and the principal and interest payable on bonds on February 1, 2018. The City has different types of bonds that are affected in various ways by this statutory requirement. General Obligation bonds and certificates are anticipated to be repaid fully by annual tax levies. General Obligation Improvement Bonds and General Obligation Tax Increment Bonds are often supported by a combination of tax levies and either assessment income or tax increment income. The City has three debt issues supported by purely by property tax levies that are subject to the debt limit. By statute, the City must demonstrate at the time of general obligation bond issuance that revenues pledged to pay debt service will be sufficient to annually fund 105 percent of scheduled debt service. If the pledged revenues are not anticipated to fund debt service at the 105 percent level, then at the time of issuance a general property tax levy must be scheduled. The City then monitors the annual revenue performance of each bond issue to determine the need for the levy.

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 22 Prepared by Ehlers July 19, 2016

City of Northfield Debt Statistics Direct debt is the jurisdiction’s own debt, while overlapping debt incorporates that of other jurisdictions having property taxing power over the same tax base. Credit rating agencies put more weight on the overall debt ratios when evaluating the debt load of a municipality. In analyzing direct debt, credit rating agencies include not only the debt that is supported by tax levies, but also improvement debt, tax increment debt, and lease revenue obligations.

DIRECT DEBTGeneral Obligation Debt Outstanding

at Total G.O. debt being paid from revenues 12/9/2014 G.O. Water and Sewer Series 2004B 0 G.O. Utility Refunding Series 2007C 805,000 Taxable G.O. Wastewater Revenue Refunding Series 2013B 7,850,000 Subtotal 8,655,000

Total G.O. debt being paid from tax increments Tax Increment Series 2002 92,000 Taxable Tax Increment Refunding Series 2007D 655,000 Subtotal 747,000

Total G.O debt being paid from taxes Community Center Refunding Series 2007B 605,000

Total G.O.debt being paid from special assessments and taxes** Improvement Series 2011A 980,000 Improvement Series 2012A 865,000 Improvement Series 2013A 830,000 G.O. Series 2014A 3,210,000 Subtotal 5,885,000

Total G.O. debt being paid from revenues, special assessments and taxes Improvement and Utility Series 2007A 1,610,000 G.O. Bonds Series 2009A 1,730,000 G.O. Bonds Series 2010A 1,790,000 Subtotal 5,130,000

Total G.O. debt being paid from reenues, special assessments, tax increment revenues and taxes G.O. Bonds Series 2008B 565,000

Total G.O. debt being paid from revenues and taxes Series 2012C 1,485,000

Total General Obligation Debt 23,072,000

Revenue Debt Total revenue debt being paid from hospital revenues Hospital Series 2006 26,750,000

Lease Purchase Obligations Total lease purchase obligation paid by annual appropriations Certificates of Participation Series 2012B 6,100,000

Total capital lease obligation paid by revenues and annual appropriations 2008 Energy Improvements 2,384,041

Total Lease Purchase Obligation 8,484,041

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 23 Prepared by Ehlers July 19, 2016

At end of year 2013, the City’s share of total overlapping debt (includes school district and county debt) is $30,319,715. This is approximately 2.75 percent of the full value of taxable property and is approximately $1,473.19 per resident. The City’s net debt per capita, when self-supporting revenue debt is subtracted out by rating agencies, is less than $600 and the total debt per dollar of market value is less than 1%. Both of these statistics are on the low end of similar Minnesota cities. Peer Communities

Comparison of 2013 Population

Rating Population*S&P A+ 15,825

Bemidji Moody's Aa3 14,435 S&P AA- 8,222 S&P AA 23,414 S&P AA- 13,871 S&P AA 20,581

Moody's Aa2 16,513 S&P AA- 16,277

* Source: U.S. Census Bureau - 2013 Population Estimates

City Buffalo

Cambridge Faribault Hutchinson Northfield Red Wing Sartell

-

5,000

10,000

15,000

20,000

25,000

2013 Population

Comparison of Outstanding City DebtFiscal Year Ending 2013

City Population*

General Obligation

Debt

Annual Appropriation

Debt Total DebtPer Capita

Debt City Population*

General Obligation

Debt

Annual Appropriation

Debt Revenue Debt Total Debt

Per Capita Debt

Buffalo 15,825 85,962,561 6,638,895 92,601,456 5,852 Buffalo 15,825 85,962,561 6,638,895 2,650,000 95,251,456 6,019 Bemidji 14,435 63,465,000 - 63,465,000 4,397 Bemidji 14,435 63,465,000 - - 63,465,000 4,397 Cambridge 8,222 34,921,300 - 34,921,300 4,247 Cambridge 8,222 34,921,300 - - 34,921,300 4,247 Faribault 23,414 36,373,798 - 36,373,798 1,554 Faribault 23,414 36,373,798 - - 36,373,798 1,554 Hutchinson 13,871 44,739,371 - 44,739,371 3,225 Hutchinson 13,871 44,739,371 - 20,690,000 65,429,371 4,717 Northfield 20,581 20,932,000 10,634,041 31,566,041 1,534 Northfield 20,581 20,932,000 10,634,041 26,750,000 58,316,041 2,833 Red Wing 16,513 26,887,038 - 26,887,038 1,628 Red Wing 16,513 26,887,038 - 728,442 27,615,480 1,672 Sartell 16,277 53,571,045 - 53,571,045 3,291 Sartell 16,277 53,571,045 - - 53,571,045 3,291

* Source: U.S. Census Bureau - 2013 Population Estimates

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

Buffalo Bemidji Cambridge FaribaultHutchinsonNorthfield Red Wing Sartell

Per Capita DebtNon-Revenue

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

Buffalo Bemidji Cambridge Faribault Hutchinson Northfield Red Wing Sartell

Per Capita Debt Including Revenue

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 24 Prepared by Ehlers July 19, 2016

Standard & Poor’s Credit Rating Standard & Poor’s affirmed the City of Northfield’s “AA” general obligation rating in August of 2014 with a stable outlook. The report issued by Standard & Poor’s stated that, the rating reflects the City’s:

Weak local economy with per capita statistics below that of similarly rated entities; Stabilized market values after years of declines; Very strong budgetary flexibility and liquidity scores with excellent reserves; Strong management conditions with good financial policies and practices; and Weak debt and contingent liability profile

Standard & Poor’s expects that city management will continue to make the necessary budget adjustments to at meet its strong fund balance policy and maintain general reserves in excess of 75% of expenditures. It expects that management’s financial planning and conservative budgeting practices will allow the city to maintain stable operations and strong reserves in lieu of intergovernmental pressures. Given the city’s stabilized local economy, strong management, and very strong fund balances, they do not anticipate potential negative or positive pressures on the rating at this time.

S&P New Criteria The 2014 report reflects a shift in S&P’s methodology. In late 2013, S&P released a new criteria used to evaluate the credit worthiness of local governmental General Obligation debt. Part of the intent of the release was to provide additional transparency about the seven factors used in their evaluation. Each factor is scored from 1 (strongest) to 5 (weakest). S&P affirmed the City’s “AA” / Stable rating using the new criteria in 2014. One key factor within the criteria is called Budgetary Flexibility. Assigned 10% of the total score, this factor compares available fund balance to annual expenditures to give a sense of the amount of a municipality’s capacity to tolerate financial stress. The top score is awarded for balances that exceed 15% of annual expenditures. The criteria also awards an additional overall rating boost for those who maintain above 75%. S&P calculated the City’s result at over 78% and assigned the positive rating boost. Debt and Contingent Liabilities comprises another 10% of the overall scoring. The two primary metrics used are net debt compared to annual revenues, and annual debt service compared to total expenditures. S&P calculated Northfield’s net debt at 138% of annual revenues, and annual debt service is close to 18% of expenditures. Together these indicate a score of 5. An additional factor that improves the score is shortening the amortization of the City’s debt portfolio: allowable when 65% of principal is to be retired within 10 years. S&P calculates the City’s amortization at 68%, improving the score to 4. While this is a low score with respect to the scale, is comparable to Ehlers’s observations for the majority of MN communities.

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 25 Prepared by Ehlers July 19, 2016

Future Debt Considerations The City of Northfield is considering issuing debt for several projects in future years. The following is a list of potential projects and redemption/refunding opportunities. The types and amounts of issues are subject to change. 2014

Completed: 2014A General Obligation Refunding of EDA Series 2006A Possible redemption of Series 2007A and 2007B Bonds (callable 2/1/15)

2015

Redemption or refinancing of Series 2007C (callable 2/1/16) Annual Street Reconstruction Project Financing Potential Hospital Revenue Financing

2016

Hospital Revenue Refunding of Series 2006 (callable 11/1/16) Redemption or refinancing of Series 2011A (callable 2/1/17) Taxable General Obligation Refunding of Series 2007D (callable 2/1/17) $1.8 Million Fire Facility Capital Financing Annual Street Reconstruction Project Financing

2017

Redemption or refinancing of Series 2008B, 2009A, and 2010A (callable 2/1/18) Annual Street Reconstruction Project Financing Potential Fire Vehicle Financing

2018

Refunding of Certificates of Participation Series 2012B (callable 4/1/18) Redemption or refinancing of Series 2012A (callable 2/1/19) Potential Ice Arena Facility Financing Annual Street Reconstruction Project Financing

2019

Annual Street Reconstruction Project Financing 2020

Redemption or refinancing of Series 2013A (callable 2/1/21) Annual Street Reconstruction Project Financing

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 26 Prepared by Ehlers July 19, 2016

APPENDIX A – Additional Debt Schedules

$31,930,000 Hospital Revenue Bonds, Series 2006 The 2006 Bonds were issued to facilitate the construction of two new medical clinics and provide financing to refund its Series 2001C Bonds. The bonds are being repaid through hospital revenues through 2031.

Maturity Date: November 1, 2031 Call Date: November 1, 2016

Fund Title: 2006 Hospital Revenue Bonds Bonds

1.00% Total Total Levy Collect Fund Balance Hospital Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Revenues Receipts Interest Receipts Payments Disbursements Disbursements

- 2010 2011 - - - - - 02011 2012 2,355,638 - - 2,355,638 2,355,638 2,355,638 02012 2013 0 2,358,888 - - 2,358,888 2,358,888 2,358,888 02013 2014 0 2,354,888 - - 2,354,888 2,354,888 2,354,888 02014 2015 0 2,353,888 - - 2,353,888 2,353,888 2,353,888 02015 2016 0 2,360,813 - - 2,360,813 2,360,813 2,360,813 02016 2017 0 2,359,438 - - 2,359,438 2,359,438 2,359,438 02017 2018 0 2,360,038 - - 2,360,038 2,360,038 2,360,038 02018 2019 0 2,357,338 - - 2,357,338 2,357,338 2,357,338 02019 2020 0 2,349,338 - - 2,349,338 2,349,338 2,349,338 02020 2021 0 2,363,450 - - 2,363,450 2,363,450 2,363,450 02021 2022 0 2,353,363 - - 2,353,363 2,353,363 2,353,363 02022 2023 0 2,358,381 - - 2,358,381 2,358,381 2,358,381 02023 2024 0 2,359,100 - - 2,359,100 2,359,100 2,359,100 02024 2025 0 2,355,519 - - 2,355,519 2,355,519 2,355,519 02025 2026 0 2,357,638 - - 2,357,638 2,357,638 2,357,638 02026 2027 0 2,359,919 - - 2,359,919 2,359,919 2,359,919 02027 2028 0 2,357,094 - - 2,357,094 2,357,094 2,357,094 02028 2029 0 2,354,163 - - 2,354,163 2,354,163 2,354,163 02029 2030 0 2,355,856 - - 2,355,856 2,355,856 2,355,856 02030 2031 0 2,286,638 - - 2,286,638 2,286,638 2,286,638 0

Remaining SchedulePayment Fiscal

Date Principal Rate Interest Total P&I11/01/14 920,000.00 5.000% 717,443.75 2,354,887.50 05/01/15 - 694,443.75 11/01/15 965,000.00 5.500% 694,443.75 2,353,887.50 05/01/16 - 667,906.25 11/01/16 1,025,000.00 5.500% 667,906.25 2,360,812.50 05/01/17 - 639,718.75 11/01/17 1,080,000.00 5.500% 639,718.75 2,359,437.50 05/01/18 - 610,018.75 11/01/18 1,140,000.00 5.500% 610,018.75 2,360,037.50 05/01/19 - 578,668.75 11/01/19 1,200,000.00 5.250% 578,668.75 2,357,337.50 05/01/20 - 547,168.75 11/01/20 1,255,000.00 5.250% 547,168.75 2,349,337.50 05/01/21 - 514,225.00 11/01/21 1,335,000.00 5.250% 514,225.00 2,363,450.00 05/01/22 - 479,181.25 11/01/22 1,395,000.00 5.375% 479,181.25 2,353,362.50 05/01/23 - 441,690.63 11/01/23 1,475,000.00 5.375% 441,690.63 2,358,381.26 05/01/24 - 402,050.00 11/01/24 1,555,000.00 5.375% 402,050.00 2,359,100.00 05/01/25 - 360,259.38 11/01/25 1,635,000.00 5.375% 360,259.38 2,355,518.76 05/01/26 - 316,318.75 11/01/26 1,725,000.00 5.375% 316,318.75 2,357,637.50 05/01/27 - 269,959.38 11/01/27 1,820,000.00 5.375% 269,959.38 2,359,918.76 05/01/28 - 221,046.88 11/01/28 1,915,000.00 5.375% 221,046.88 2,357,093.76 05/01/29 - 169,581.25 11/01/29 2,015,000.00 5.375% 169,581.25 2,354,162.50 05/01/30 - 115,428.13 11/01/30 2,125,000.00 5.375% 115,428.13 2,355,856.26 05/01/31 - 58,318.75 11/01/31 2,170,000.00 5.375% 58,318.75 2,286,637.50

Revenues Expenditures

Fund BalanceDec. 31

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 27 Prepared by Ehlers July 19, 2016

$140,000 General Obligation Tax Increment Bonds, Series 2002 (Fund 381) The 2002 Bonds were issued to finance the development of single-family homes and in conjunction with the establishment of the Hiley Neff Housing TIF District 2-1. The bonds are being repaid through annual tax increment collections through 2027. Maturity Date: December 15, 2027 Call Date: June 15, 2018

Fund Number: 381

Fund Title: 2002 GO Tax Increment BondsHiley Neff TIF District

Taxes 1.00% Total Total Levy Collect Fund Balance Increment Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Receipts Interest Receipts Payments Disbursements Disbursements

- 2010 2011 0 - - - - - (151,193)2011 2012 (151,193) 33,663 192 33,855 11,230 475 11,705 (129,043)2012 2013 (129,043) 32,190 - (41) 32,149 10,960 54 11,014 (107,908)2013 2014 (107,908) 32,000 - - 32,000 10,683 500 11,183 (87,091)2014 2015 (87,091) 32,000 - - 32,000 10,402 500 10,902 (65,993)2015 2016 (65,993) 32,000 - - 32,000 10,114 500 10,614 (44,607)2016 2017 (44,607) 32,000 - - 32,000 10,320 500 10,820 (23,427)2017 2018 (23,427) 32,000 - - 32,000 9,994 500 10,494 (1,921)2018 2019 (1,921) 32,000 - 32,000 9,670 500 10,170 19,9092019 2020 19,909 32,000 199 32,199 9,842 500 10,342 41,7662020 2021 41,766 32,000 418 32,418 9,484 500 9,984 64,2002021 2022 64,200 32,000 642 32,642 9,124 500 9,624 87,2182022 2023 87,218 32,000 872 32,872 8,764 500 9,264 110,8262023 2024 110,826 32,000 1,108 33,108 8,400 500 8,900 135,0342024 2025 135,034 32,000 1,350 33,350 8,036 500 8,536 159,8492025 2026 159,849 32,000 1,598 33,598 7,852 500 8,352 185,0952026 2027 185,095 32,000 1,851 33,851 7,482 500 7,982 210,9642027 2028 210,964 32,000 2,110 34,110 5,648 500 6,148 238,926

545,853 - 10,300 556,153 158,005 8,029 166,034 Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

12/15/2014 6,000 4.70% 2,341 8,3416/15/2015 2,201 2,201

12/15/2015 6,000 4.80% 2,201 8,2016/14/2016 2,057 2,057

12/15/2016 6,000 4.90% 2,057 8,0576/15/2017 1,910 1,910

12/15/2017 6,500 5.00% 1,910 8,4106/15/2018 1,747 1,747

12/15/2018 6,500 5.00% 1,747 8,2476/15/2019 1,585 1,585

12/15/2019 6,500 5.05% 1,585 8,0856/15/2020 1,421 1,421

12/15/2020 7,000 5.10% 1,421 8,4216/15/2021 1,242 1,242

12/15/2021 7,000 5.15% 1,242 8,2426/15/2022 1,062 1,062

12/15/2022 7,000 5.15% 1,062 8,0626/15/2023 882 882

12/15/2023 7,000 5.20% 882 7,8826/15/2024 700 700

12/15/2024 7,000 5.20% 700 7,7006/15/2025 518 518

12/15/2025 7,000 5.25% 518 7,5186/16/2026 334 334

12/16/2026 7,000 5.30% 334 7,3346/16/2027 148 148

12/16/2027 5,500 5.40% 148 5,648

Revenues Expenditures

Fund BalanceDec. 31

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 28 Prepared by Ehlers July 19, 2016

$960,000 Taxable G.O. Tax Increment Refunding Bonds, Series 2007D (Fund 379) The 2007D Bonds were issued to refund the 1999C Bonds issued to facilitate new development in establishing the Presidential Commons TIF District 1-1. The bonds are being repaid through annual tax increment collections through 2022. Municipal District 4 issued a $50,000 advance to this fund in 2013 to offset underperforming tax increment revenues. The City may consider additional advances in the coming years until the debt is retired. Maturity Date: February 1, 2022 Call Date: February 1, 2017

Fund Number: 379

Fund Title: 2007D GO Tax Increment Refunding BondsPresidential Commons TIF District

Taxes 1.00% Total Total Levy Collect Fund Balance Increment Other Investment Projected Debt Other ProjectedYear Year Jan. 1 Taxes Receipts Interest Receipts Payments Disbursements Disbursements

- 2010 2011 0 - - - - - 81,7702011 2012 81,770 66,621 291 66,912 105,723 1,515 107,238 41,4442012 2013 41,444 64,592 - - 64,592 107,317 2,402 109,719 (3,683)2013 2014 (3,683) 64,500 - - 64,500 103,773 1,500 105,273 (44,456)2014 2015 (44,456) 64,500 - - 64,500 105,095 1,500 106,595 (86,551)2015 2016 (86,551) 64,500 - - 64,500 106,144 1,500 107,644 (129,695)2016 2017 (129,695) 64,500 - - 64,500 102,056 1,500 103,556 (168,751)2017 2018 (168,751) 64,500 - - 64,500 97,856 1,500 99,356 (203,607)2018 2019 (203,607) 64,500 - 64,500 98,400 1,500 99,900 (239,007)2019 2020 (239,007) 64,500 - 64,500 103,513 1,500 105,013 (279,520)2020 2021 (279,520) 64,500 - 64,500 103,193 1,500 104,693 (319,713)2021 2022 (319,713) 64,500 - 64,500 97,731 1,500 99,231 (354,444)2022 2023 (354,444) 64,500 - 64,500 (289,944)2023 2024 (289,944) 64,500 - 64,500 (225,444)2024 2025 (225,444) 64,500 - 64,500 (160,944)2025 2026 (160,944) 64,500 - 64,500 (96,444)2026 2027 (96,444) - - (96,444)2027 2028 (96,444)

969,713 - 291 970,004 1,130,801 17,417 1,148,218 Remaining Schedule

Payment TotalDate Principal Rate Interest P & I

8/1/2014 18,501 18,5012/1/2015 70,000 5.450% 18,501 88,5018/1/2015 16,594 16,5942/1/2016 75,000 5.450% 16,594 91,5948/1/2016 14,550 14,5502/1/2017 75,000 5.450% 14,550 89,5508/1/2017 12,506 12,5062/1/2018 75,000 5.750% 12,506 87,5068/1/2018 10,350 10,3502/1/2019 80,000 5.750% 10,350 90,3508/1/2019 8,050 8,0502/1/2020 90,000 5.750% 8,050 98,0508/1/2020 5,463 5,4632/1/2021 95,000 5.750% 5,462 100,4628/1/2021 2,731 2,7312/1/2022 95,000 5.750% 2,731 97,731

Revenues Expenditures

Fund BalanceDec. 31

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 29 Prepared by Ehlers July 19, 2016

UTILITY SUPPORTED DEBT The City issues General Obligation debt backed solely by water, wastewater, and storm sewer system revenues under the authority of Minnesota Statutes, Chapter 444 in conjunction with annual street improvement projects and other system capital needs. Because the debt is deemed “self-supporting”, it is not counted as part of the rating agency debt burden evaluation, nor is it included in the State’s debt capacity limit. As part of recent utility rate studies, the City’s plans to evaluate the use of system cash to support future capital needs on an annual basis.

Fund Number: 601

Fund Title: Water Fund

Remaining SchedulesSeries 2007C

Payment TotalDate Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest P + I

2/1/2015 32,500 2,350 40,000 1,600 160,000 5,038 65,000 3,300 297,500 12,288 309,788 8/1/2015 - 1,700 - 800 - 3,437 - 2,650 - 8,587 8,587 2/1/2016 32,500 1,700 40,000 800 85,000 3,437 65,000 2,650 222,500 8,587 231,087 8/1/2016 - 1,050 - 2,480 - 2,000 - 5,530 5,530 2/1/2017 27,500 1,050 90,000 2,480 65,000 2,000 182,500 5,530 188,030 8/1/2017 - 500 - 1,350 - 1,350 - 3,200 3,200 2/1/2018 25,000 500 90,000 1,350 65,000 1,350 180,000 3,200 183,200 8/1/2018 - 700 - 700 700 2/1/2019 70,000 700 70,000 700 70,700

Series 2007A Total BondsSeries 2009A Series 2012C

Fund Number: 602

Fund Title: Wastewater Fund

Remaining Schedules

Payment 8/20 TotalDate Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest P + I

2/1/2015 32,500 2,350 140,000 17,000 45,000 8,972 55,000 2,900 - 72,158 272,500 103,380 375,880 8/1/2015 - 1,700 - 14,200 - 8,669 - 2,350 1,075,000 72,158 1,075,000 99,076 1,174,076 2/1/2016 32,500 1,700 150,000 14,200 45,000 8,669 60,000 2,350 - 68,395 287,500 95,314 382,814 8/1/2016 - 1,050 - 8,338 - 8,297 - 1,750 1,085,000 68,395 1,085,000 87,830 1,172,830 2/1/2017 27,500 1,050 160,000 5,600 45,000 8,297 55,000 1,750 - 62,699 287,500 79,396 366,896 8/1/2017 - 500 - 4,000 - 7,870 - 1,200 1,095,000 62,699 1,095,000 76,269 1,171,269 2/1/2018 25,000 500 160,000 4,000 50,000 7,870 60,000 1,200 - 54,486 295,000 68,056 363,056 8/1/2018 - 2,400 - 7,320 - 600 1,110,000 54,486 1,110,000 64,806 1,174,806 2/1/2019 165,000 2,400 50,000 7,320 60,000 600 - 44,219 275,000 54,539 329,539 8/1/2019 - 750 - 6,695 1,135,000 44,219 1,135,000 51,664 1,186,664 2/1/2020 75,000 750 50,000 6,695 - 31,450 125,000 38,895 163,895 8/1/2020 - 5,970 1,160,000 31,450 1,160,000 37,420 1,197,420 2/1/2021 50,000 5,970 - 16,660 50,000 22,630 72,630 8/1/2021 - 5,220 1,190,000 16,660 1,190,000 21,880 1,211,880 2/1/2022 55,000 5,220 55,000 5,220 60,220 8/1/2022 - 4,230 - 4,230 4,230 2/1/2023 55,000 4,230 55,000 4,230 59,230 8/1/2023 - 3,240 - 3,240 3,240 2/1/2024 60,000 3,240 60,000 3,240 63,240 8/1/2024 - 2,160 - 2,160 2,160 2/1/2025 60,000 2,160 60,000 2,160 62,160 8/1/2025 - 1,080 - 1,080 1,080 2/1/2026 60,000 1,080 60,000 1,080 61,080

Series 2007A Series 2007C Series 2010A(Refunded by 2015A)

Series 2013B Total BondsSeries 2012C

_____________________________________________________________________________________________ Debt Study for the City of Northfield, MN Page 30 Prepared by Ehlers July 19, 2016

Fund Number: 604

Fund Title: Stormwater Drainage Fund

Remaining Schedules

PaymentDate Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest

2/1/2015 85,000 8,500 50,000 2,100 15,000 1,633 160,000 2,831 13,636 1,108 8/1/2015 - 6,800 - 1,100 - 1,351 - 1,232 - 1,016 2/1/2016 100,000 6,800 55,000 1,100 15,000 1,351 30,000 1,232 13,636 1,016 8/1/2016 - 4,800 - 744 - 895 - 903 2/1/2017 115,000 4,800 15,000 500 30,000 895 14,062 903 8/1/2017 - 2,500 - 350 - 525 - 770 2/1/2018 125,000 2,500 15,000 350 35,000 525 14,062 770 8/1/2018 - 200 - 615 2/1/2019 10,000 200 14,488 615 8/1/2019 - 100 - 434 2/1/2020 10,000 100 14,488 434 8/1/2020 - 224 2/1/2021 14,915 224 8/1/20212/1/2022

Series 2007A Series 2008B Series 2009ASeries 2007C Series 2010A(Refunded by 2015A)

Remaining Schedules (continued)

TotalPrincipal Interest Principal Interest Principal Interest P + I

10,000 195 40,000 3,700 373,636 20,066 393,703 - 145 - 3,300 - 14,944 14,944

10,000 145 45,000 3,300 268,636 14,944 283,580 - 80 - 2,850 - 10,273 10,273

10,000 80 45,000 2,850 229,062 10,029 239,091 - 2,400 - 6,545 6,545

55,000 2,400 244,062 6,545 250,607 - 1,850 - 2,665 2,665

55,000 1,850 79,488 2,665 82,153 - 1,300 - 1,834 1,834

40,000 1,300 64,488 1,834 66,322 - 900 - 1,124 1,124

45,000 900 59,915 1,124 61,038 - 450 - 450 450

45,000 450 45,000 450 45,450

Series 2012CSeries 2011A Total Bonds

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: Res. 2016-073, Version: 1

City Council Meeting Date: July 19, 2016

To: Mayor and City CouncilCity Administrator

From: Melanie Lammers, Finance Director

Consider Resolution to sell 2016 Bonds

Action Requested:The Northfield City Council is being asked to pass a Resolution authorizing the sale of 2016 Bonds. In thisissue, there will be three transactions:

1. New Bonds for this year’s Woodley Street project2. Utility Revenue Bonds for the UV upgrade at the Wastewater Treatment Plant3. Equipment Certificates for the City’s portion of the two fire vehicles

Summary Report:Approve Sale of BondsIt is requested the Council approve the resolution authorizing the sale of bonds. The sale includes new bondsfor this year’s street project, as well as money to upgrade the UV system at the Wastewater Treatment Plant,and equipment certificates for the City’s portion of the NAFRS two fire vehicle purchases. Ehlers will be at theAugust 16th City Council meeting to present the sale and ask for approval of the winning bids.

Street Reconstruction Portion$1,260,000 for the 2016 Woodley Street Reconstruction Project. The Bond repayment will come from severalsources:

-$830,000 of debt service will be paid from a combination of special assessments and taxes levied forcollection 2017 to 2026.

-$110,000 in Storm Water Revenue Bonds to finance storm water improvements related to the Woodleyproject. Debt service will be paid over a five year period from utility revenues.

-$320,000 in Wastewater Revenue Bonds to finance Wastewater improvements related to the Woodleyproject improvements. Debt service will be paid over a ten year period from utility revenues.

Wastewater UV equipment Portion$800,000 for the UV equipment at the Wastewater Treatment Plant. The Bond repayment will come fromWastewater revenues.

City of Northfield Printed on 7/15/2016Page 1 of 2powered by Legistar™

File #: Res. 2016-073, Version: 1

Equipment Certificates for Fire Trucks$660,000 for the City portion of the two fire trucks that were purchased in 2016, a 2016 Pumper Truck and a2004 Platform Aerial Truck. The bond repayment will come from taxes levied for collection.

Financial Impacts:Bonding is included in the Draft debt study included in the packet. All levy amounts are in line with ourfinancial plan, and will continually be discussed throughout the budget cycle. We are bundling several bondstogether to save on issuance costs.

Tentative Timelines:We anticipate selling the bonds on August 16th and bringing the sale results to council for approval thatevening.

City of Northfield Printed on 7/15/2016Page 2 of 2powered by Legistar™

CITY OF NORTHFIELD, MNCITY COUNCIL RESOLUTION 2016-073

PROVIDING FOR THE SALE OF$2,720,000 GENERAL OBLIGATION BONDS, SERIES 2016A

Council Member _________________ introduced the following resolution and moved its adoption:

A. WHEREAS, the City Council of the City of Northfield, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $2,720,000 General Obligation Bonds, Series 2016A (the "Bonds"), to finance street and utility improvements and capital equipment in the City; and

B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9);

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Northfield, Minnesota, as follows:

1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds.

2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on August 16, 2016, for the purpose of considering proposals for and awarding the sale of the Bonds.

3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion.

The motion for the adoption of the foregoing resolution was duly seconded by City Council Member _______________________ and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof:

PASSED by the City Council of the City of Northfield, Minnesota this 19th day of July, 2016.

ATTEST:

___________________________________ __________________________________City Clerk Mayor

VOTE: ___ GRAHAM ___ DELONG ___ LUDESCHER ___ NAKASIAN___ PETERSON WHITE ___POWNELL ___ ZWEIFEL

July 19, 2016 Pre-Sale Report for City of Northfield, Minnesota $2,720,000 General Obligation Bonds, Series 2016A

Prepared by: Nick Anhut Municipal Advisor And Rebecca Kurtz Senior Municipal Advisor

Presale Report City of Northfield, Minnesota

July 19, 2016Page 1

Executive Summary of Proposed Debt

Proposed Issue: $2,720,000 General Obligation Bonds, Series 2016A (the “Bonds”)

Purposes: The proposed issue includes financing for the City's 2016 capital projects to include the Woodley Street Reconstruction Project, Wastewater Treatment Plant improvements, and Northfield Area Fire and Rescue Service capital equipment acquisition. Inclusive of cost of issuance estimates, the financing components and repayment sources include:

$830,000 in Improvement Bonds (429) to finance portions of the Woodley Street Reconstruction. Debt service will be paid from a combination of special assessments and ad valorem taxes levied for collection 2017 to 2026.

$1,120,000 in Wastewater Revenue Bonds (444) to finance waste water improvements related to the Woodley project and Wastewater Treatment Plant UV Disinfection Process improvements. Debt service will be paid over a ten year period from utility revenues.

$110,000 in Storm Water Revenue Bonds (444) to finance storm water improvements related to the Woodley project. Debt service will be paid over a five year period from utility revenues.

$660,000 in Equipment Certificates (412) to finance the City’s share of the NAFRS pumper and ladder truck purchases. Debt service will be paid from ad valorem property taxes levied for collection 2017 to 2021.

Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 412, 429, and 444. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged.

Under Chapter 429, because the City is assessing at least 20% of the project costs financing the street improvements, the Bonds can be a general obligation without a referendum and will not count against the City’s debt limit.

Chapter 444 allows cities to issue general obligation debt for utility improvements without limitation as long as debt service is expected to be paid from utility revenues.

Under Chapter 412, because the amount of equipment certificates issued is less than .25% of the City’s market value, a public hearing and reverse referendum are not required. The Equipment Certificate portion of the Bonds count against the City’s General Obligation Debt Capacity Limit of 3% of market value. It is estimated that the City has $30 million in its statutory debt limit capacity remaining after this issuance.

Term/Call Feature: In total, the Bonds are being issued for a 10.5 year term. Principal on the Bonds will be due on February 1 in the years 2018 through 2027 to allow for tax and assessment collections. Interest is payable every six months beginning August 1, 2017.

Presale Report City of Northfield, Minnesota

July 19, 2016Page 2

The Bonds maturing on and after February 1, 2026 will be subject to prepayment at the discretion of the City on February 1, 2025 or any date thereafter.

Bank Qualification: Inclusive of the potential Hospital financing, because the City is expecting to issue no more than $10,000,000 in new tax exempt debt during the calendar year, the City will be able to designate the Bonds as “bank qualified” obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates.

Rating: The City’s most recent bond issues were rated “AA” by Standard & Poor’s. The City will request a new rating for the Bonds.

If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City’s bond rating in the event that the bond rating of the insurer is higher than that of the City.

Basis for Recommendation: We have based this pre-sale recommendation on our understanding of the City’s fiscal condition, its project funding requirements, and its desire to reduce future interest costs when possible. We believe the proposed financing is the most efficient way to achieve these objectives, while maintaining future flexibility for future prepayment and/or refinancing.

Method of Sale/Placement: In order to obtain the lowest interest cost to the City, we will competitively bid the purchase of the Bonds from local and national underwriters/banks.

We have included an allowance for discount bidding equal to 1.20% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction.

If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance will be used to lower the borrowing amount.

Premium Bids: Under current market conditions, most investors in municipal bonds prefer “premium” pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered “reoffering premium.”

The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.0% to 10.0% of the face amount of the issue. This means that an issuer with a $2,000,000 offering may receive bids that result in proceeds of $2,040,000 to $2,200,000.

For this issue of Bonds we have been directed to allow premium bidding but include a limit in the bid specifications. We do not feel this limit will result in fewer bids and it is intended to preserve the value of the City’s call feature and match the structure of the financing with the assessments. The City will use any premium within the winning bid to reduce the final bond size.

Presale Report City of Northfield, Minnesota

July 19, 2016Page 3

Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are no refunding opportunities at this time. We will continue to monitor the market and the call dates for the City’s outstanding debt and will alert you to any future refunding opportunities.

Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the “MSRB”), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers to prepare and file the reports.

Arbitrage Monitoring:

Because the Bonds are tax-exempt obligations, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Tax Certificate prepared by your Bond Attorney and provided at closing. We recommend that you regularly monitor compliance with these rules and/or retain the services of a qualified firm to assist you. You have retained Ehlers to assist you with compliance with these rules.

Risk Factors: Special Assessments: We have assumed a total of $339,220 in special assessments levied for collection from 2017 to 2026 with 20% pre-paid. If the City does not levy the full amount or receives a significant increase in prepays, it may need to increase the levy portion of the debt service to make up for lower interest earnings than the expected assessment interest rate.

Utility Revenue: The City expects to pay the utility portions of the Bonds debt service with utility funds. If utility future revenue is inadequate, the City may have to levy taxes to pay debt service on the Bonds.

Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, so their final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us.

Bond Attorney: Kennedy & Graven, Chartered Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor’s

Presale Report City of Northfield, Minnesota

July 19, 2016Page 4

This presale report summarizes our understanding of the City’s objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City’s objectives.

Proposed Debt Issuance Schedule

Pre-Sale Review by City Council: July 19, 2016

Distribute Official Statement: Week of August 1, 2016

Conference with Rating Agency: Week of August 1, 2016

City Council Meeting to Award Sale of the Bonds: August 16, 2016

Estimated Closing Date: September 15, 2016

Attachments Sources and Uses of Funds

Proposed Debt Service Schedule

Resolution Authorizing Ehlers to Proceed With Bond Sale

Ehlers Contacts Municipal Advisors: Nick Anhut (651) 697-8507

Rebecca Kurtz (651) 697-8516

Disclosure Coordinator: Elizabeth Greiter (651) 697-8550

Financial Analyst: Alicia Gage (651) 697-8551 The Official Statement for this financing will be sent to the City Council at their home or e-mail address for review prior to the sale date.

City of Northfield, Minnesota $2,720,000 General Obligation Bonds, Series 2016A Issue Summary Assumes Current Market BQ AA Rates plus 35bps

Total Issue Sources And Uses

Dated 09/15/2016 | Delivered 09/15/2016

Improvement

(429)

Waste Water

Revenue

(444)

Storm

Water (444)

Equipment

Certificates

Water

Revenue

(444)

Issue

Summary

Sources Of Funds Par Amount of Bonds $830,000.00 $1,120,000.00 $110,000.00 $660,000.00 - $2,720,000.00Planned Issuer Equity contribution - - - - 527,156.00 527,156.00Prepaid Assessments 67,844.00 - - - - 67,844.00 Total Sources $897,844.00 $1,120,000.00 $110,000.00 $660,000.00 $527,156.00 $3,315,000.00 Uses Of Funds Total Underwriter's Discount (1.200%) 9,960.00 13,440.00 1,320.00 7,920.00 - 32,640.00Costs of Issuance 15,867.64 21,411.77 2,102.94 12,617.65 - 52,000.00Deposit to Project Construction Fund 870,196.00 1,084,847.00 107,936.00 636,041.00 527,156.00 3,226,176.00Rounding Amount 1,820.36 301.23 (1,358.94) 3,421.35 - 4,184.00 Total Uses $897,844.00 $1,120,000.00 $110,000.00 $660,000.00 $527,156.00 $3,315,000.00

Series 2016A GO Bonds - P | Issue Summary | 7/ 8/2016 | 12:17 PM

City of Northfield, Minnesota $2,720,000 General Obligation Bonds, Series 2016A Issue Summary Assumes Current Market BQ AA Rates plus 35bps

Debt Service Schedule

Date Principal Coupon Interest Total P+I 105% of Total Assessments

Waste Water

Rev

Storm

Water Rev

Levy/

(Surplus)

02/01/2017 - - - - - - - - -02/01/2018 325,000.00 1.000% 52,941.11 377,941.11 396,838.17 37,585.58 129,137.63 22,963.85 207,151.1102/01/2019 335,000.00 1.150% 35,175.00 370,175.00 388,683.75 36,540.78 126,719.25 22,215.38 203,208.3502/01/2020 345,000.00 1.200% 31,322.50 376,322.50 395,138.63 35,495.98 130,701.38 21,973.88 206,967.4002/01/2021 350,000.00 1.300% 27,182.50 377,182.50 396,041.63 34,451.18 129,315.38 26,971.88 205,303.2002/01/2022 355,000.00 1.450% 22,632.50 377,632.50 396,514.13 33,406.38 127,813.88 26,630.63 208,663.2502/01/2023 200,000.00 1.550% 17,485.00 217,485.00 228,359.25 32,361.58 131,389.13 - 64,608.5502/01/2024 200,000.00 1.650% 14,385.00 214,385.00 225,104.25 31,316.80 129,517.50 - 64,269.9502/01/2025 200,000.00 1.750% 11,085.00 211,085.00 221,639.25 30,272.00 127,525.13 - 63,842.1302/01/2026 205,000.00 1.800% 7,585.00 212,585.00 223,214.25 29,227.20 130,662.00 - 63,325.0502/01/2027 205,000.00 1.900% 3,895.00 208,895.00 219,339.75 28,182.40 128,394.00 - 62,763.35

Total $2,720,000.00 - $223,688.61 $2,943,688.61 $3,090,873.04 $328,839.88 $1,291,175.26 $120,755.60 $1,350,102.31

Significant Dates Dated 9/15/2016First Coupon Date 8/01/2017 Yield Statistics Bond Year Dollars $14,327.56Average Life 5.267 YearsAverage Coupon 1.5612475% Net Interest Cost (NIC) 1.7890603%True Interest Cost (TIC) 1.7971716%Bond Yield for Arbitrage Purposes 1.5552661%All Inclusive Cost (AIC) 2.1911959%

Series 2016A GO Bonds - | Issue Summary | 7/ 7/2016 | 9:19 AM

City of Northfield, Minnesota $830,000 General Obligation Bonds, Series 2016A Improvement (429) Assumes Current Market BQ AA Rates plus 35bps

Debt Service Schedule

Date Principal Coupon Interest Total P+I Fiscal Total

09/15/2016 - - - - -08/01/2017 - - 10,801.06 10,801.06 -02/01/2018 80,000.00 1.000% 6,152.50 86,152.50 96,953.5608/01/2018 - - 5,752.50 5,752.50 -02/01/2019 80,000.00 1.150% 5,752.50 85,752.50 91,505.0008/01/2019 - - 5,292.50 5,292.50 -02/01/2020 80,000.00 1.200% 5,292.50 85,292.50 90,585.0008/01/2020 - - 4,812.50 4,812.50 -02/01/2021 80,000.00 1.300% 4,812.50 84,812.50 89,625.0008/01/2021 - - 4,292.50 4,292.50 -02/01/2022 85,000.00 1.450% 4,292.50 89,292.50 93,585.0008/01/2022 - - 3,676.25 3,676.25 -02/01/2023 85,000.00 1.550% 3,676.25 88,676.25 92,352.5008/01/2023 - - 3,017.50 3,017.50 -02/01/2024 85,000.00 1.650% 3,017.50 88,017.50 91,035.0008/01/2024 - - 2,316.25 2,316.25 -02/01/2025 85,000.00 1.750% 2,316.25 87,316.25 89,632.5008/01/2025 - - 1,572.50 1,572.50 -02/01/2026 85,000.00 1.800% 1,572.50 86,572.50 88,145.0008/01/2026 - - 807.50 807.50 -02/01/2027 85,000.00 1.900% 807.50 85,807.50 86,615.00

Total $830,000.00 - $80,033.56 $910,033.56 -

Yield Statistics Bond Year Dollars $4,938.56Average Life 5.950 YearsAverage Coupon 1.6205864% Net Interest Cost (NIC) 1.8222648%True Interest Cost (TIC) 1.8307519%Bond Yield for Arbitrage Purposes 1.5552661%All Inclusive Cost (AIC) 2.1816923% IRS Form 8038 Net Interest Cost 1.6205864%Weighted Average Maturity 5.950 Years

Series 2016A GO Bonds - | Improvement (429) | 7/ 7/2016 | 9:19 AM

City of Northfield, Minnesota $830,000 General Obligation Bonds, Series 2016A Improvement (429) Assumes Current Market BQ AA Rates plus 35bps

Debt Service Schedule

Date Principal Coupon Interest Total P+I

105% of

Total Assessments Levy/(Surplus)

02/01/2017 - - - - - - -02/01/2018 80,000.00 1.000% 16,953.56 96,953.56 101,801.24 37,585.58 64,215.6602/01/2019 80,000.00 1.150% 11,505.00 91,505.00 96,080.25 36,540.78 59,539.4702/01/2020 80,000.00 1.200% 10,585.00 90,585.00 95,114.25 35,495.98 59,618.2702/01/2021 80,000.00 1.300% 9,625.00 89,625.00 94,106.25 34,451.18 59,655.0702/01/2022 85,000.00 1.450% 8,585.00 93,585.00 98,264.25 33,406.38 64,857.8702/01/2023 85,000.00 1.550% 7,352.50 92,352.50 96,970.13 32,361.58 64,608.5502/01/2024 85,000.00 1.650% 6,035.00 91,035.00 95,586.75 31,316.80 64,269.9502/01/2025 85,000.00 1.750% 4,632.50 89,632.50 94,114.13 30,272.00 63,842.1302/01/2026 85,000.00 1.800% 3,145.00 88,145.00 92,552.25 29,227.20 63,325.0502/01/2027 85,000.00 1.900% 1,615.00 86,615.00 90,945.75 28,182.40 62,763.35

Total $830,000.00 - $80,033.56 $910,033.56 $955,535.24 $328,839.88 $626,695.36

Significant Dates Dated 9/15/2016First Coupon Date 8/01/2017 Yield Statistics Bond Year Dollars $4,938.56Average Life 5.950 YearsAverage Coupon 1.6205864% Net Interest Cost (NIC) 1.8222648%True Interest Cost (TIC) 1.8307519%Bond Yield for Arbitrage Purposes 1.5552661%All Inclusive Cost (AIC) 2.1816923%

Series 2016A GO Bonds - | Improvement (429) | 7/ 7/2016 | 9:19 AM

City of Northfield, Minnesota $271,376 General Obligation Bonds, Series 2016A Assessments 2.00% over TIC - Equal Principal

Assessments

Date Principal Coupon Interest Total P+I

12/31/2017 27,137.60 3.850% 10,447.98 37,585.5812/31/2018 27,137.60 3.850% 9,403.18 36,540.7812/31/2019 27,137.60 3.850% 8,358.38 35,495.9812/31/2020 27,137.60 3.850% 7,313.58 34,451.1812/31/2021 27,137.60 3.850% 6,268.78 33,406.3812/31/2022 27,137.60 3.850% 5,223.98 32,361.5812/31/2023 27,137.60 3.850% 4,179.20 31,316.8012/31/2024 27,137.60 3.850% 3,134.40 30,272.0012/31/2025 27,137.60 3.850% 2,089.60 29,227.2012/31/2026 27,137.60 3.850% 1,044.80 28,182.40

Total $271,376.00 - $57,463.88 $328,839.88

Significant Dates Filing Date 1/01/2017First Payment Date 12/31/2017

Series 2016A GO Bonds - A | SINGLE PURPOSE | 7/ 7/2016 | 9:17 AM

City of Northfield, Minnesota $1,120,000 General Obligation Bonds, Series 2016A Waste Water Revenue (444) Assumes Current Market BQ AA Rates plus 35bps

Debt Service Schedule

Date Principal Coupon Interest Total P+I Fiscal Total

09/15/2016 - - - - -08/01/2017 - - 14,645.72 14,645.72 -02/01/2018 100,000.00 1.000% 8,342.50 108,342.50 122,988.2208/01/2018 - - 7,842.50 7,842.50 -02/01/2019 105,000.00 1.150% 7,842.50 112,842.50 120,685.0008/01/2019 - - 7,238.75 7,238.75 -02/01/2020 110,000.00 1.200% 7,238.75 117,238.75 124,477.5008/01/2020 - - 6,578.75 6,578.75 -02/01/2021 110,000.00 1.300% 6,578.75 116,578.75 123,157.5008/01/2021 - - 5,863.75 5,863.75 -02/01/2022 110,000.00 1.450% 5,863.75 115,863.75 121,727.5008/01/2022 - - 5,066.25 5,066.25 -02/01/2023 115,000.00 1.550% 5,066.25 120,066.25 125,132.5008/01/2023 - - 4,175.00 4,175.00 -02/01/2024 115,000.00 1.650% 4,175.00 119,175.00 123,350.0008/01/2024 - - 3,226.25 3,226.25 -02/01/2025 115,000.00 1.750% 3,226.25 118,226.25 121,452.5008/01/2025 - - 2,220.00 2,220.00 -02/01/2026 120,000.00 1.800% 2,220.00 122,220.00 124,440.0008/01/2026 - - 1,140.00 1,140.00 -02/01/2027 120,000.00 1.900% 1,140.00 121,140.00 122,280.00

Total $1,120,000.00 - $109,690.72 $1,229,690.72 -

Yield Statistics Bond Year Dollars $6,748.11Average Life 6.025 YearsAverage Coupon 1.6255026% Net Interest Cost (NIC) 1.8246694%True Interest Cost (TIC) 1.8331366%Bond Yield for Arbitrage Purposes 1.5552661%All Inclusive Cost (AIC) 2.1798772% IRS Form 8038 Net Interest Cost 1.6255026%Weighted Average Maturity 6.025 Years

Series 2016A GO Bonds - | Waste Water Revenue (444) | 7/ 7/2016 | 9:19 AM

City of Northfield, Minnesota $110,000 General Obligation Bonds, Series 2016A Storm Water (444) Assumes Current Market BQ AA Rates plus 35bps

Debt Service Schedule

Date Principal Coupon Interest Total P+I Fiscal Total

09/15/2016 - - - - -08/01/2017 - - 1,191.58 1,191.58 -02/01/2018 20,000.00 1.000% 678.75 20,678.75 21,870.3308/01/2018 - - 578.75 578.75 -02/01/2019 20,000.00 1.150% 578.75 20,578.75 21,157.5008/01/2019 - - 463.75 463.75 -02/01/2020 20,000.00 1.200% 463.75 20,463.75 20,927.5008/01/2020 - - 343.75 343.75 -02/01/2021 25,000.00 1.300% 343.75 25,343.75 25,687.5008/01/2021 - - 181.25 181.25 -02/01/2022 25,000.00 1.450% 181.25 25,181.25 25,362.50

Total $110,000.00 - $5,005.33 $115,005.33 -

Yield Statistics Bond Year Dollars $386.56Average Life 3.514 YearsAverage Coupon 1.2948540% Net Interest Cost (NIC) 1.6363314%True Interest Cost (TIC) 1.6469847%Bond Yield for Arbitrage Purposes 1.5552661%All Inclusive Cost (AIC) 2.2228276% IRS Form 8038 Net Interest Cost 1.2948540%Weighted Average Maturity 3.514 Years

Series 2016A GO Bonds - | Storm Water (444) | 7/ 7/2016 | 9:19 AM

City of Northfield, Minnesota $660,000 General Obligation Bonds, Series 2016A Equipment Certificates Assumes Current Market BQ AA Rates plus 35bps

Debt Service Schedule

Date Principal Coupon Interest Total P+I

105%

Overlevy

02/01/2017 - - - - -02/01/2018 125,000.00 1.000% 11,129.00 136,129.00 142,935.4502/01/2019 130,000.00 1.150% 6,827.50 136,827.50 143,668.8802/01/2020 135,000.00 1.200% 5,332.50 140,332.50 147,349.1302/01/2021 135,000.00 1.300% 3,712.50 138,712.50 145,648.1302/01/2022 135,000.00 1.450% 1,957.50 136,957.50 143,805.38

Total $660,000.00 - $28,959.00 $688,959.00 $723,406.95

Significant Dates Dated 9/15/2016First Coupon Date 8/01/2017 Yield Statistics Bond Year Dollars $2,254.33Average Life 3.416 YearsAverage Coupon 1.2845926% Net Interest Cost (NIC) 1.6359160%True Interest Cost (TIC) 1.6466102%Bond Yield for Arbitrage Purposes 1.5552661%All Inclusive Cost (AIC) 2.2386504% IRS Form 8038 Net Interest Cost 1.2845926%Weighted Average Maturity 3.416 Years

Series 2016A GO Bonds - | Equipment Certificates | 7/ 7/2016 | 9:19 AM

Total County City Total County City

Project Cost $4,752,998 $1,422,469 $3,330,528 $4,479,810.29 $1,478,441.35 $3,001,368.94

STIP Grant $760,000 $380,000 $380,000 $807,232.00 $403,616.00 $403,616.00

Total Project Less Grant $3,992,998 $1,042,469 $2,950,528 $3,719,810.29 $1,074,825.35 $2,597,752.94

Project Cost Summary

TOTAL SCHEDULE "A" STREET- 55% COUNTY 45% CITY $1,627,394 $923,642 $703,752 $1,833,866.13 $1,044,801.37 $789,064.76

TOTAL - SCHEDULE A-1 STREET - 100% CITY $873,075 $0 $873,075 $532,595.38 $0.00 $532,595.38

TOTAL SCHEDULE "B" STORM SEWER - 55% COUNTY 45% CITY $279,974 $153,986 $125,988 $322,887.00 $123,926.97 $198,960.03

TOTAL - SCHEDULE "C" SANITARY - 100% CITY $301,193 $0 $301,193 $284,847.25 $0.00 $284,847.25

TOTAL - SCHEDULE "D" WATERMAIN - 100% CITY $478,295 $0 $478,295 $527,156.25 $0.00 $527,156.25

TOTAL - SCHEDULE "E" PRIVATE SERVICES $40,824 $0 $40,824 $40,000.00 $0.00 $40,000.00

TOTAL CONSTRUCTION $3,600,755 $1,077,628 $2,523,127 $3,541,352.01 $1,168,728.34 $2,372,623.67

10% CONSTRUCTION CONTINGENCY $360,076 $107,763 $252,313 $354,135.20 $116,872.83 $237,262.37

ADMIN, ENGR, & LEGAL $792,167.00 $237,078 $555,088 $584,323.08 $192,840.18 $391,482.91

Total Project $4,752,997.50 $1,422,469 $3,330,528 $4,479,810.29 $1,478,441.35 $3,001,368.94

Funding Sources County City County City

Rice County $1,042,469 $1,074,825.35

STIP Grant $380,000 $380,000 $403,616.00 $403,616.00

Bonded $504,980 $530,976.00

MSA $789,000 $767,617.47

Special Assessment $420,495 $339,220.00

Service Assessments $40,824 $40,000.00

Sewer Fund $397,575 $284,847.25

Water Fund $631,350 $527,156.25

Storm Fund $166,304 $107,935.97

Total Funding $1,422,469 $3,330,528 $1,478,441.35 $3,001,368.94

BIDCOOPERATIVE AGREEMENT

WOODLEY STREET

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: Ord. 981, Version: 1

City Council Meeting Date: July 19, 2016

To: Mayor and City CouncilCity Administrator

From: Monte Nelson, Chief of Police

Consider Ordinance Regarding Proposed changes to City Code Chapter 50 - Offenses and MiscellaneousProvisions Related to Disorderly Conduct, Loud Parties and Noise.

Action Requested:The Northfield City Council is requested to have the First Reading of an Ordinance amending Chapter 50-Offenses and Miscellaneous Provisions related to Disorderly Conduct and Loud Parties/Assemblies, and aproposed new Unlawful Noise section.

Summary Report:The proposed changes to the City ordinance related to Disorderly Conduct and Loud Parties/Assemblies and a

new section of Noise Ordinance were previously presented to Council at the May 3 City Council meeting and

the June 14 City Council Work Session. Please see the attachments including the proposed Ordinance in

question and the staff reports from the May 3 City Council meeting and June 14 City Council work session for

additional information.

Staff recommends approval of the first reading for all of the proposed changes and the new sections to the

ordinance. The proposed changes to the Disorderly Conduct and the Loud Parties/Unlawful assemblies

sections and the new Noise Ordinance section are recommended for Council approval for several reasons as

described in the prior staff reports and summarized below:

- The Disorderly Conduct section includes improved language as detailed in prior staff reports- The Loud Party/Unlawful Assembly language change is due to a recent court ruling that held the current

ordinance language as unconstitutionally vague.- The new Unlawful Noise section is proposed to address several concerns that have persisted in

Northfield over the years, including complaints of noisy vehicles, loud car stereos, engine/jake-brakingon trucks, outdoor music performances late at night, and others.

Staff recommends the proposed Noise Ordinance to address noise complaints and issues that have been

received for years and have proven difficult, if not impossible to resolve with reasonable, ordinance-supported

action. Parts of the new Noise Ordinance relate directly to music/noise generated at bars and restaurants, as

well as other private homes or venues. Proposed Section 50-90 (d) (3) addresses the playing of loud, amplified

and unamplified music/sounds/noise.

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File #: Ord. 981, Version: 1

Since the June 14 City Council Work Session, additional language has been added to this section; see the

language highlighted in yellow below. This language was added to provide for a later time frame on Friday and

Saturday nights, and an exception of the time limitations for indoor music at businesses in the C1 Downtown

Commercial District:

(1) (3) The use, operation, or permitting the playing, use, or operation of any radio receiving set,musical instrument, phonograph, or other machine or device for the amplification, production orreproduction of sound at any time in such manner as to be likely to annoy, disturb, injure orendanger the comfort, repose, health, peace or safety of a reasonable person of ordinary sensibilitieswho might be in its vicinity, or between the hours of 10:00 P.M. and 7:00 A.M. Sunday throughThursday and 11:30 P.M. and 7:00 A.M. Friday and Saturday, at such a volume so as to be plainlyaudible at the real property boundary of the building, structure, residence or other area in which thedevice is located;

a. Exception: The above time limits contained in paragraph (d)(3) shall not apply to thosecertain noise complaints generated by complainants who reside within, or within 300 feet of,the C-1 Downtown Commercial Zoning District, and are related to the playing of musicindoors at bars, taverns and nightclubs or similar entertainment businesses that regularlyplay music as part of their business. Playing of music indoors for purposes of this exceptionmeans that such music is played within the enclosed structure of the business such that doors,windows, patios or other business openings to the outdoors are otherwise closed during theabove stated times to prevent the escape of noise to the outdoors, but allowing for periodicingress and egress to the business through otherwise closed doors.

Staff believe the change to 11:30 p.m. - 7:00 a.m. Friday and Saturday, and the exception under (a.) above

are important to promote a healthy downtown business environment, while still providing noise protections

for the City in general.

Staff believes this section is fair and an important part of the proposed noise ordinance. Note there areexceptions contained in 50-90 (e) (3) for events such as the Defeat of Jesse James Days. In addition, outdoorbands at restaurants are allowed to perform during the same hours as permitted for community events such asthe Defeat of Jesse James Days.

50-90 (e) (3) Government sponsored or permitted or licensed activities. Certain government, and/orgovernment permitted or licensed public or private activities related to public entertainment, includingbut not limited to community events such Defeat of Jesse James Days, Fourth of July Fireworks,concerts in public parks, carnivals, and parades, shall be exempt from the provisions of this Section.

Important information that supports this section of the ordinance was included in the Staff Report for the June

14 City Council work session; see the attached report for details.

Norman Butler spoke to the City Council at the June 21, meeting regarding his concerns with the proposed

Noise Ordinance. He relayed several issues related to the proposed Noise Ordinance, but the most important

was a request to change the time limits for Friday and Saturday nights to Midnight to 7:00 a.m. See the

attached copy of Mr. Butler’s comments, provided by him. Mr. Butler also filled out a Data Request for

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File #: Ord. 981, Version: 1

information from 2015 and 2016 on all noise complaints and the number of tickets issued for noise complaints.

Police staff was able to provide most of the requested information except nature/cause of complaint, because

that would require an extreme amount of staff time to research each incident. Mr. Butler amended his request

to exclude that information. Police Department staff tabulated the following number of incidents related to

Noise/Loud Music complaints:

Source of Complaint 2014 2015 2016 (thru 06/23/16)

Private Residences 151 170 99

Businesses/Events 70 65 36

Hotels 6 7 2

Colleges 8 6 2

Citations for Noisy Party or Assembly: 15 1

These statistics should be viewed as “approximate” numbers for several reasons. We had to search Computer

Aided Dispatch incidents to provide the list of noise related incidents; there can be variation by dispatchers and

officers related to the coding or title of incidents as they are created or closed. Once the incident list was

generated for each year, staff had to manually review the list and identify source of complaint for each incident,

with little information to guide them. Staff attempted to be as accurate as possible when determining the source

of the noise, but there is a margin for error. The number of citations should be accurate.

Staff requests the Council to approve this section of the ordinance as proposed to provide a reasonable

community standard for enforcement related to music/noise generated from various sources across the City.

Alternative Options:1. The timeframes for outdoor music in Section 50-90 (d) (3) could be modified to one of several

alternatives at the Council’s discretion, including:a. 10:30 p.m. to 7:00 a.m. Friday and Saturdayb. 11:00 p.m. to 7:00 p.m. Friday and Saturdayc. Midnight to 7:00 a.m. Friday and Saturdayd. Some other timeframe as chosen by Council.

2. The City Council could choose to delete the proposed language regarding timeframes for outdoor musicin Section 50-90 (d) (3). If the remainder of the ordinance is passed, police would rely on the lessspecific language in other parts of the ordinance to make a “judgement” on each different complaint.

a. Staff does not support this, as it could lead to inconsistent/arbitrary enforcement, because thereare no clear timeframes.

3. The City Council could choose to either include new “decibel level” language in the Noise Ordinance orrely on “decibel level” language in the Land Development Code (LDC.)

a. Staff and City Attorney Hood did find several city ordinances that include decibel level languagein their Noise Ordinance, but they were the minority.

b. Staff does not support this action. Northfield Police have attempted to use the decibel levelstandards currently in our LDC, and it has proven futile. These decibel levels are generallystandard across the state, as most are based on a state standard. NPD staff has used sound

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meters in the past to monitor outdoor performances; the recorded levels have not been in excessof the LDC levels, but were clearly audible and bothersome at the location of the complainants.

4. The City Council may choose to permit exceptions to the noise ordinance. Staff found several citiesthat allow private parties to apply for a permit to exceed city ordinance standards. These types ofordinances were the minority of cities polled. One city limited the number of permits each year to threeper business. Most cities required City Council approval of the permit. Most of those ordinances withpermitting focus or limit the permits to temporary expansion of liquor licenses and/or limit to permits onpublic property, similar to our Community Events. Staff does not recommend permitting privateexceptions to the ordinance for the following reasons:

a. The proposed ordinance already provides exceptions for Community Events approved by theCity. Private performances on private property do not normally meet Community Eventdefinitions.

b. Past experience with Community Events approved by the City does not support the idea of morepermits to violate noise standards. Every year during the Defeat of Jesse James Dayscelebration, complaints are received about the loud music permitted until late in the evening.Staff believes it is reasonable to limit the number of such exceptions for the general peace andrepose of the community at large. As noted above, outdoor bands at restaurants have beenallowed to perform during the same hours as permitted for community events such as the Defeatof Jesse James Days.

c. Permits would require Council approval. Additional permitting and Council action does notseem prudent or efficient in this matter.

d. Some businesses would potentially request permits for every weekend of the outdoor season.This could force difficult decisions by the Council regarding number of permits to be granted,which ones to approve, which business to approve/deny permits, etc.

Tentative Timelines:If approved, the second reading of the ordinance will take place on August 2, publication on August 9, and theordinance would be effective September 8, 2016.

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1

ORDINANCE NO. ____

AN ORDINANCE AMENDING NORTHFIELD CITY CODE, CHAPTER 50 – OFFENSES AND MISCLELLANEOUS PROVISIONS

THE CITY COUNCIL OF THE CITY OF NORTHFIELD DOES ORDAIN THAT (new material is underlined; deleted material is lined out; sections which are not proposed to be amended are omitted; sections which are only proposed to be re-numbered are only set forth below as to their number and title):

SECTION 1. Northfield Code, Chapter 50 – Offenses and Miscellaneous Provisions, Article IV. – Offenses Involving Public Peace and Order, Secs. 50-86. - Disorderly conduct and 50-87. - Noisy parties or assemblies, are hereby amended to read as follows:

Sec. 50-86. - Disorderly conduct.

(a) No person shall: It is unlawful for any person in a public or private place, knowing or having reasonable grounds to know that it will or will tend to alarm, anger or disturb others or provoke any assault or breach of the peace, to permit upon premises owned or controlled by him or her, or to do the following:

(1) Commit any assault; (2) Engage in brawling or fighting; (3) Disturb an assembly or meeting, not unlawful in its character; (4) Spit upon any sidewalk or crosswalk; (5) Appear in public or any exposed place in a state of nudity or in any indecent or lewd dress

willfully and lewdly exposing his or her person or the private parts thereof or procure another to so expose himself or herself, behave in an open or grossly licentious or lascivious manner, or perform any act of public indecency;

(6) Annoy, disturb, interfere with, obstruct or be offensive to others to a degree whereby a breach of peace may be or is likely to be occasioned;

(7) Fail or refuse to obey a police officer's lawful order; or (8) Be guiltyEngage of any in offensive, indecent, abusive, lewd, or obscene acts, or any lewd,

indecent or obscene conduct, language, or behavior tending reasonably to arouse alarm, anger or resentment in others.;

(9) Voluntarily enter the water of any lake, river or City public swimming pool between the hours of 10:00 P.M. and 8:00 A.M., except with specific permission, or enter such water without being garbed in a bathing suit sufficient to cover his or her person and equal to the standards generally adopted and accepted by the public;

(10) Cause defacement, destruction or otherwise damage to any premises or any property located thereon; or

(11) Strew, scatter, litter, throw, dispose of or deposit any refuse, garbage or rubbish unto any premises except into receptacles provided for such purpose.

(b) Any person convicted of violating any provision of this Section is guilty of a misdemeanor.

Sec. 50-87. - UnlawfulNoisy parties, or assemblies or gatherings.

(a) It is unlawful Afor any person whoto participates in any party, or assembly or other gathering of two or more people from which noise emanates of a sufficient volume or of sufficient nature that causes to the unreasonable disturbing of the peace, quiet or repose of a reasonable person of ordinary sensibilitiesanother person is guilty of a misdemeanor. Any owner or tenant of the place at which a

981

2

disturbance is occurring, who has knowledge of the disturbance and fails to immediately abate the disturbance, is guilty of a misdemeanor..

(b) When law enforcement determines that a party, assembly or other gathering is creating such a noise disturbance as prohibited under paragraph (a) of this Section or Section 50-90, Aa police officer may order all persons present at a noisy party or assembly prohibited in subsection (a) of this section, other than the owners or tenants of the placepremises where at which the disturbance is occurring, to immediately disburse. Any No person who shall refuse to leave after being so ordered to do so by a police officer shall be guilty of a misdemeanor. Every owner or tenant of such premises who has knowledge of the disturbance shall make every reasonable effort to see that the disturbance is stopped.

(c) Any person convicted of violating any provision of this Section is guilty of a misdemeanor.

SECTION 2. Northfield Code, Chapter 50 – Offenses and Miscellaneous Provisions, Article IV. – Offenses Involving Public Peace and Order, is hereby amended to add a new Sec. 50-90, as follows:

Sec. 50-90. – Unlawful Noise.

(a) Findings. The City Council finds that excessive noise is injurious to the public health, safety and welfare, interferes with the quiet enjoyment of life and property, and interferes with the tranquility and privacy of the home. Accordingly, the City has a compelling interest in imposing time, place and manner restrictions on such noise on a content neutral basis and in a manner that does not unreasonably infringe upon the rights of the City’s inhabitants and visitors to engage in free speech or the free exercise of religion.

(b) It shall be unlawful for any person to make, continue, permit or cause to be made or continued any loud, unnecessary, or unusual noise or any noise within the City which would be likely to annoy, disturb, injure, or endanger the comfort, repose, health, peace, or safety of a reasonable person of ordinary sensibilities.

(c) The following non-exclusive characteristics and conditions shall be considered in determining whether a noise is loud, disturbing or excessive for the purposes of this Section: (1) The time of day or night the noise occurs; (2) The duration or recurrence of the noise; (3) The proximity of the noise source to any location reasonably identifiable as a sleeping facility,

residential dwelling unit, school, institution of learning, hospital, church, courthouse or office, such that it is reasonably likely to interfere with the peace, quiet, repose, or operation of that property;

(4) The number of people and their activities that are affected or likely to be affected by the noise; (5) The land use, nature and zoning of the area from which the noise emanates and the area where it is

perceived; and (6) The sound level, if known, in comparison to the level of ambient noise.

(d) The following acts constitute a presumptive public nuisance affecting public peace and order: (1) All obnoxious noises, motor vehicle or otherwise, in violation of Minn. R. ch. 7030, as the same

may be amended from time to time, are hereby incorporated into this ordinance by reference; (2) The continual sounding of any horn or signaling device on any automobile, motorcycle, or other

vehicle for a period of at least 15 seconds even if interrupted by short gaps in sound, on any street, public place, or private property within the City except as a danger warning;

(3) The use, operation, or permitting the playing, use, or operation of any radio receiving set, musical instrument, phonograph, or other machine or device for the amplification, production or reproduction of sound at any time in such manner as to be likely to annoy, disturb, injure or endanger the comfort, repose, health, peace or safety of a reasonable person of ordinary sensibilities who might be in its vicinity, or between the hours of 10:00 P.M. and 7:00 A.M. Sunday through Thursday and 11:30 P.M. and 7:00 A.M. Friday and Saturday, at such a volume so as to be plainly audible at the real property boundary of the building, structure, residence or other area in which the device is located;

a. Exception: The above time limits contained in paragraph (d)(3) shall not apply to those certain noise complaints generated by complainants who reside within, or within 300 feet of, the C-1 Downtown Commercial Zoning District, and are related to of the playing of

3

music indoors at bars, taverns and nightclubs or similar entertainment businesses that regularly play music as part of their business. Playing of music indoors for purposes of this exception means that such music is played within the enclosed structure of the business such that doors, windows, patios or other business openings to the outdoors are otherwise closed during the above stated times to prevent the escape of noise to the outdoors, but allowing for periodic ingress and egress to the business through otherwise closed doors.

(4) The use, operation or permitting the playing, use or operation of any radio receiving set, musical instrument, or other machine or device for the amplification, production or reproduction of sound within a motor vehicle at a volume where it is audible by any person from a distance of fifty (50) feet or a distance of five (5) motor vehicle lengths or more from the source. Where the motor vehicle’s owner is present that person is responsible for any violation of this subsection. If the owner is not present, the driver or person in control of the vehicle is responsible for any violation of this subsection. In addition to an owner or driver, any person who controls or assists with the amplification, production or reproduction of the sound in violation of this subsection is an additional responsible party;

(5) The use, operation, or permitting the playing, use, or operation of any radio receiving set, musical instrument, phonograph, loud speaker, sound amplifier, or other machine or device for the production or reproduction of sound, which is cast upon the public streets for the purpose of commercial advertising or attracting the attention of the public to any building or structure, except as may be licensed or permitted by the City;

(6) Yelling, shouting, hooting, whistling, or loud singing on the public streets within fifty (50) feet of a residential dwelling unit or sleeping facility, between the hours of 10:00 P.M. and 7:00 A.M.;

(7) The use of a compression engine brake device in non-emergency situations to slow the speed of an internal combustion engine powered motor vehicle on City streets or highways without an exhaust muffler in good working order or other device that is effective in preventing loud engine roaring, staccato popping or growling resulting from the use of the compression engine brake;

(8) The use of any vehicle so out of repair or so loaded as to create loud and unnecessary grating, grinding, rattling, or other noise; and

(9) Unlawful parties, assemblies or gatherings pursuant to Section 50-87. (e) Exceptions.

(1) Public safety. The operation of authorized emergency vehicles, including without limitation police vehicles, fire vehicles, ambulances and City, county or state snowplowing vehicles, the use of sirens, warning devices, sound amplification devices or other equipment by public safety personnel in emergency situations shall be exempt from the provisions of this Section.

(2) Emergency work. Noise created exclusively in the performance of emergency work to preserve the public health, safety, or welfare, or in the performance of emergency work necessary to restore a public service or eliminate a public hazard shall be exempt from the provisions of this Section. Any person responsible for such emergency work shall take all reasonable actions to minimize the amount of noise and obtain applicable permits.

(3) Government sponsored or permitted or licensed activities. Certain government, and/or government permitted or licensed public or private activities related to public entertainment, including but not limited to community events such Defeat of Jesse James Days, Fourth of July Fireworks, concerts in public parks, carnivals, and parades, shall be exempt from the provisions of this Section.

(f) Any person convicted of violating any provision of this Section is guilty of a misdemeanor. Sec. 50-91—50-115. - Reserved.

SECTION 3: This Ordinance shall take effect thirty days after its publication.

Passed by the City Council of the City of Northfield, Minnesota, this ____ day of _____________________ 2016. ATTEST:

4

____________________________ _____________________________ City Clerk Mayor First Reading: ____________ Second Reading: ____________ Published: ____________

VOTE: ____ GRAHAM ____ DELONG ____LUDESCHER ____NAKASIAN

____POWNELL ____PETERSON WHITE ____ZWEIFEL

Sec. 50-86. Disorderly conduct. No person shall:

(1) Commit any assault;

(2) Engage in brawling or fighting;

(3) Disturb an assembly or meeting, not unlawful in its character;

(4) Spit upon any sidewalk or crosswalk;

(5) Appear in public or any exposed place in a state of nudity or in any indecent or lewd

dress;

(6) Annoy, disturb, interfere with, obstruct or be offensive to others to a degree whereby

a breach of peace may be or is likely to be occasioned;

(7) Fail or refuse to obey a police officer's lawful order; or

(8) Be guilty of any indecent or obscene acts or any lewd, indecent or obscene conduct,

language, or behavior.

(Code 1986, § 940:00)

State law references: Disorderly conduct, Minn. Stat. § 609.72.

Sec. 50-87. Noisy parties or assemblies.

(a) Any person who participates in any party or assembly of two or more people from

which noise emanates of a sufficient volume or of sufficient nature to disturb the peace,

quiet or repose of another person is guilty of a misdemeanor. Any owner or tenant of the

place at which a disturbance is occurring, who has knowledge of the disturbance and fails

to immediately abate the disturbance, is guilty of a misdemeanor.

(b) A police officer may order all persons present at a noisy party or assembly

prohibited in subsection (a) of this section, other than the owners or tenants of the place

at which the disturbance is occurring, to immediately disburse. Any person who shall

refuse to leave after being so ordered to do so by a police officer shall be guilty of a

misdemeanor.

(Code 1986, §§ 970:00, 970:05)

City Council Meeting Date: May 3, 2016 To: Mayor and City Council Interim City Administrator From: Monte Nelson, Chief of Police ..Title Discussion Item: Proposed changes to existing Disorderly Conduct and Loud Party Ordinances, and a new/proposed Unlawful Noise Ordinance. ..Body Action Requested: The Northfield City Council is requested to review and discuss the attached proposed changes to City ordinances related to Disorderly Conduct and Loud Parties/Assemblies, and a proposed new Unlawful Noise Ordinance. Summary Report: Council is asked to consider and discuss the proposed changes to Northfield Ordinances relating to Disorderly Conduct and Noisy Parties and Assemblies, and a new/proposed Unlawful Noise Ordinance.

The proposed changes to existing ordinances and a new ordinance are brought to Council for several reasons including Council direction, recent judicial ruling, and requests from Northfield residents. Explanation of the proposed changes and the justification for them are listed below and in the attachments.

1. Ordinance 50-86, Disorderly Conduct: This ordinance is related to the other proposed changes. Improved model language is suggested to make the Disorderly Conduct Ordinance more legally defensible and cover additional offenses. Those changes include: - Subd. (a) (5), language related to indecent exposure improved. - Subd. (a) (8), improved language related offensive acts. - Subd. (a) (9), new language related to swimming after hours or without proper

bathing suit. - Subd. (a) (10), new language regarding defacement or destruction of property. - Subd. (a) (11), new language related to strewing garbage, refuse, etc.

2. Ordinance 50-87, Unlawful Parties, Assemblies, or Gatherings:

The existing “Noisy parties or assemblies” ordinance was recently ruled unconstitutionally vague by a Rice County Judge. The suggested language changes are a direct result of this ruling. The Judge pointed out the lack of a “reasonable person” standard in the ordinance; Subd. (a) now contains such language.

3. Ordinance 50-90, Unlawful Noise: This noise ordinance is brought to Council for numerous reasons. In 2015, Council asked the Chief to bring improved or new ordinance language to deal with noise emanating from outdoor performances at bars downtown. Complaints have been received for years regarding outdoor bands. The current language in the Land Development Code has proved ineffective in dealing with these types of issues. Northfield Police have also received complaints from Northfield residents regarding noisy vehicles, specifically engine braking and loud music. The new ordinance includes the following sections and topics. - Subd. (b) and (c) relate to general noise prohibitions and conditions to be considered

for enforcement. - Subd. (d) includes several vehicle related portions:

o (2) related to continual sounding of horns or signaling devices. o (4) related to loud music coming from vehicles. o (7) regulating use of compression engine braking (jake-braking) in non-

emergency circumstances. o (8) use of vehicles in disrepair creating loud grinding or grating sounds.

- Subd. (d) (3), relates to music and other amplified sounds in general and includes language related to time of day prohibitions: Sunday – Thursday 10:00 p.m to 7:00 a.m. and Friday – Saturday 11:00 p.m. to 7:00 a.m.

- Subd. (d) (6), prohibiting loud yelling, shouting etc. from 10:00 p.m. to 7:00 a.m.

City Civil and Criminal Attorneys have reviewed and revised the suggested ordinance language, and they agree these changes will improve the understanding of, and enforceability of the ordinances. Staff believes the proposed changes will improve quality of life issues in Northfield.

See attachments including: Proposed Ordinance – DC-Noise, etc., and Current Ordinance – DC-Loud Party

Alternative Options: 1. The City Council has the option to direct the City Attorneys to appeal the judge’s ruling. 2. The City Council may choose to approve some of the changes and not others.

Tentative Timelines: Staff will follow the direction of Council regarding future action related to the ordinances.

City Council Meeting Date: June14, 2016 To: Mayor and City Council City Administrator From: Monte Nelson, Chief of Police ..Title Discussion Item: Proposed changes to existing Disorderly Conduct and Loud Party Ordinances, and a new/proposed Unlawful Noise Ordinance. ..Body Action Requested: The Northfield City Council is requested to review and discuss the attached proposed changes to the City ordinance related to Disorderly Conduct and Loud Parties/Assemblies, and a proposed new Unlawful Noise section. In particular, Council is asked to discuss the proposed Noise Ordinance as it relates to outdoor performances and provide direction to staff for future Council action. Summary Report: The proposed changes to the City ordinance related to Disorderly Conduct and Loud Parties/Assemblies and new section of Noise Ordinance were previously presented to Council at the May 3rd City Council meeting. Parts of the new Noise Ordinance relate directly to music/noise generated at bars and restaurants, as well as other private homes or venues. Please see and review the attachments including the proposed Ordinance, the current Disorderly Conduct and Loud Party Ordinance, and the staff report from the May 3rd City Council meeting.

Staff recommends the proposed Noise Ordinance to address noise complaints and issues that have been received for years and have proven difficult, if not impossible to resolve with reasonable, ordinance-supported action. Section 50-90 (d) (3) addresses the playing of loud, amplified and unamplified music/sounds/noise:

(d) (3) The use, operation, or permitting the playing, use, or operation of any radio

receiving set, musical instrument, phonograph, or other machine or device for the

amplification, production or reproduction of sound at any time in such manner as to be

likely to annoy, disturb, injure or endanger the comfort, repose, health, peace or safety

of a reasonable person of ordinary sensibilities who might be in its vicinity, or between

the hours of 10:00 P.M. and 7:00 A.M. Sunday through Thursday and 11:00 P.M. and

7:00 A.M. Friday and Saturday, at such a volume so as to be plainly audible at the real

property boundary of the building, structure, residence or other area in which the

device is located;

Staff believes this section is fair and an important part of the proposed noise ordinance. Note there are exceptions contained in 50-90 (e) (3) for events such as the Defeat of Jesse James Days. In addition, outdoor bands at restaurants are allowed to perform during the same hours as permitted for community events such as the Defeat of Jesse James Days.

50-90 (e) (3) Government sponsored or permitted or licensed activities. Certain

government, and/or government permitted or licensed public or private activities related

to public entertainment, including but not limited to community events such Defeat of

Jesse James Days, Fourth of July Fireworks, concerts in public parks, carnivals, and

parades, shall be exempt from the provisions of this Section.

City staff and City Attorney Hood reviewed other cities ordinances, model language from the League of Minnesota Cities, and polled cities across Dakota County regarding their ordinance language and enforcement. Important information that supports this section of the ordinance includes:

- The language allows the City to address all sources of sound/music that are annoying to a “reasonable person,” regardless of the source, IE: a bar/restaurant, a private residence, a college event, etc. It allows for consistent enforcement across the City.

- This section includes two important parts, including the general description of music/sound that is considered a violation and then the time and manner of noise that is presumed a violation. Thus, the language describes what is considered a violation and then also includes time restrictions that allow for a clear public understanding of when and at what level, music/sound is prohibited.

- This portion of the Noise Ordinance is based on recommendations from the League of Minnesota Cities (LMC,) ordinances of other cities, and experiences in Northfield. Staff believes the language is legally defensible and is also reasonable based on past practice.

o Many other city ordinances use time restrictions to clearly define/prohibit noise. Of those cities polled, all that used times, set the timeframe as 10:00 p.m. to 7:00 (or 8:00) a.m., and only one city had a later time frame of 10:30 p.m. to 7:00 a.m., for all days of the week. Staff proposes the 10:00 p.m. Sunday – Thursday and 11:00 p.m. Friday – Saturday standard based on past practice. The Northfield Police Department has officially and unofficially used these timeframes for years when trying to resolve noise complaints. The timeframes have been generally well received by both those complaining about noise and those who are the source of the noise. But there has never been any clear language in ordinance to back these actions.

o The “….reasonable person” standard in the ordinance is recognized by courts, the LMC, and other cities as acceptable and defensible language.

o The definition of timeframes provides clear guidance for all members of the community regarding noise standards.

o Timeframes also help reduce/eliminate arbitrary enforcement, or lack thereof, by police.

Staff asks the Council to approve this section of the ordinance as proposed to provide a reasonable community standard for enforcement related to music/noise generated from various sources across the City.

Alternative Options: 1. The City Council may choose to amend the time restrictions to earlier or later times. We

used a combination of past practice and comparable cities when proposing these times. However, there is a level of subjectivity in determining the appropriate times for limits and would be appropriate for the City Council to help define that expectation of reasonableness for Northfield.

2. The City Council may choose to delete the proposed language of this section. If the remainder of the ordinance is passed, police would rely on the less specific language in other parts of the ordinance to make a “judgement” on each different complaint.

a. Staff does not recommend alternative as it could lead to inconsistent/arbitrary enforcement, because there are no clear timeframes.

3. The City Council may choose to either include new “decibel level” language in the Noise Ordinance or rely on “decibel level” language currently in the Land Development Code (LDC.)

a. Staff and City Attorney Hood did find city ordinances that include decibel level language in their Noise Ordinance, but language varies quite a bit from city to city.

b. Staff does not recommend this action. Northfield Police have attempted to use the decibel level standards currently in our LDC, and it has proven difficult. These decibel levels are generally standard across the state, as most are based on a state standard of pollution control. Northfield Police Department has used sound meters in the past to monitor outdoor performances; the recorded levels have not been in excess of the LDC levels, but were clearly audible and bothersome at the location of the complainants.

4. The City Council may choose to permit exceptions to the noise ordinance. Staff found several cities that allow private parties to apply for a permit to exceed city ordinance standards. These types of ordinances were the minority of cities polled. One city limited the number of permits each year to three per business. Most cities required City Council approval of the permit. Most of those ordinances with permitting focus or limit the permits to temporary expansion of liquor licenses and/or limit to permits on public property, similar to our Community Events. Staff does not recommend permitting private exceptions to the ordinance for the following reasons:

a. The proposed ordinance already provides exceptions for Community Events approved by the City. Private performances on private property do not normally meet Community Event definitions.

b. Past experience with Community Events approved by the City does not support the idea of more permits to violate noise standards. Every year during the Defeat of Jesse James Days celebration, complaints are received about the loud music permitted until late in the evening. Staff believes it is reasonable to limit the number of such exceptions for the general peace and repose of the community at large. As noted above, outdoor bands at restaurants have been allowed to perform

during the same hours as permitted for community events such as the Defeat of Jesse James Days.

c. Permits would require Council approval. Additional permitting and Council action does not seem prudent or efficient in this matter.

d. The permitting process would essentially mean the City would regularly endorse noise generation that annoys and disturbs the public at large. Such permits would be contrary to the other language of the Noise Ordinance. This is problematic in many ways. Such regular city-endorsed permits to exceed community standards would call into question not just the Noise Ordinance section, but potentially the Disorderly Conduct and Loud Party Ordinance sections. How would the City justify and manage the many additional potential requests for permitted exception to the Noise Ordinance and community standards?

Tentative Timelines: Staff will follow the direction of Council regarding future action related to the ordinance.

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: Ord. 979, Version: 1

City Council Meeting Date: July 19, 2016

To: Mayor and City Council

From: Ben Martig, City Administrator

Consider Amendment to City Code Chapter 10 - Animals

Action Requested:The Northfield City Council is asked to have the second reading of the attached ordinance amending City CodeChapter 10 - Animals, Section 10-39 - Permit to keep.

Summary Report:The City Council approved the first reading of the attached ordinance amending City Code Chapter 10 -

Animals, Section 10-39 - Permit to keep at its regular meeting of July 5, 2016. As presented last meeting, staff

had indicated that if the first reading of the ordinance was approved the City will not be enforcing animal limits

or considering permits for additional animals until the new animal ordinance is adopted. Approval of the

second reading will authorize the new ordinance.

In consultation with the City Attorney, the Police Department staff has been working to draft a proposed

amended animal ordinance. The proposed initial draft is being prepared for review in August for discussion.

Historical Background

The City Council considered and denied requests for a permit to allow Helen Edell to keep more than three

animals over six months of age in her home on November 3, 2015 and February 2, 2016. On February 2, 2016,

the City Council adopted Motion M2016-023 “directing staff to update or amend the animal ordinance in its

entirety”.

On April 5, 2016, Rice County District Court Judge Neuville issued an Order of Dismissal and Memorandum

(attachment 4) which states in the Conclusion:

The Court finds that Northfield City Code 10-39 is unconstitutionally vague, as it was applied to

Defendant, because it gives the Northfield City Council the arbitrary power to determine who obtains

an animal permit under Ordinance 10-39, and who does not. Codes absent of any criteria for obtaining

a permit make the ordinance vague as to its enforcement and application. Charging the Defendant with

violation of Code Section 10-39 is unfair because the Code did not provide the Defendant the sufficient

notice of what she was required to prove in order to obtain a permit to keep her four dogs at home.

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File #: Ord. 979, Version: 1

Attorney David Ludescher submitted a letter on May 9, with a follow up on May 27, as an application for a

permit for Helen Edell for her to be able to have four animals at her place of residence. As noted in the letter,

the Rice County District Court has found that Northfield Municipal Code §10-39 regarding animal permits is

unconstitutional and Ms. Edell cannot be prosecuted for not having a permit.

City staff consulted with Civil Attorney Chris Hood and Criminal Attorneys’ Tom Weidner and Rebecca

Christensen regarding Judge Neuville’s order and the effect as it relates to staff administrative processing of

animal permits going forward. The recommendation was not enforcing the animal limits or permit process

contained in Northfield Code, Section 10-39, to strike the current ordinance and prepare an amended ordinance

for Council review to clarify the issues related to number of pets allowed. Staff has followed this

recommendation. The practical effect of these actions is that there is currently no restriction on the number of

animals allowed. The proposed ordinance deleting Section 10-39 will codify this practice. Additionally, as

summarized earlier in this memo staff is preparing a new ordinance that will address the issue of limitations of

animals in some manner for initial review in August.

Staff provided a recommendation to approve a first reading to delete this section of the code at the July 5 City

Council meeting. Additionally, staff provided an alternative option of action last meeting to consider approval

of the permit requested by Edell. The motion to approve the permit failed to pass. Therefore, staff is not

providing this alternative action for consideration this meeting.

Alternative Options:

None recommended.

Financial Impacts:None.

Tentative Timelines:If the second reading is approved, the ordinance will be published on July 27. The ordinance would beeffective August 26.

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ORDINANCE NO.

AN ORDINANCE AMENDING CITY CODE CHAPTER 10 – ANIMALS, ARTICLE II: IN GENERAL, DIVISION 1. – GENERALLY, SEC. 10-39 – PERMIT TO KEEP

THE CITY COUNCIL OF THE CITY OF NORTHFIELD DOES ORDAIN THAT: The Northfield City Code section noted below is hereby amended as follows: new material is underlined; deleted material is lined out; sections which are not proposed to be amended are omitted; sections which are only proposed to be re-numbered are only set forth below as to their number and title (text is omitted).

Sec. 10-39. - Permit to keep.

No person shall keep in a residential unit or residential site more than three animals over six months of age without securing a permit from the city council.

Sec. 10-4039. - Keeping prohibited animals. Sec. 10-4140. - Running at large. Sec. 10-4241. - Female dogs or cats in heat. Sec. 10-4342. - Removal of fecal material when walking animal. Sec. 10-4443. - Feeding raccoons; animal proof garbage containers. Secs. 10-4544—10-70. - Reserved.

This Ordinance shall take effect thirty days after its publication.

Passed by the City Council of the City of Northfield this ____ day of ______2016.

ATTEST:

_______________________________ _____________________________ City Clerk Mayor

First Reading: ________ Second Reading: ________ Published: ________

VOTE: ___ GRAHAM ____DELONG ____LUDESCHER ____ NAKASIAN ____ POWNELL ____ PETERSON WHITE ____ ZWEIFEL

979

STATE OF MINNESOTA DISTRICT COURT COUNTY OF RICE THIRD JUDICIAL DISTRICT

State of Minnesota, Court File N0.: 66-VB-16-103 Plaintiff,

V. ORDER OF DISMISSAL Helen Lucille Edell,

Defendant.

The above-entitled matter came before the undersigned Judge of District Court for a

pretrial hearing on March 7, 2016. The Defendant appeared personally and was represented by Attorney David Ludescher. The State was represented by Attorney Rebecca Christensen, Northfield City Attorney.

The Defendant is charged with violating Northfield Municipal Code Section 10—39. The Defendant argues that Code Section 10-39 is unconstitutional for various reasons including:

1. That the ordinance is unconstitutionally broad.

2. That the Northfield Council acted arbitrarily in denying the Defendant her

application for a permit to keep more than three animals. 3. That Code Section 10-39 is unconstitutionally vague and denies Defendant

due process of law.

4. That Code Section 10-39 is unconstitutionally vague as applied to the Defendant.

NOW, THEREFORE, the Court issues the following order: ORDER

1. The Defendant’s motion to declare Northfield Municipal Code Section 10—39 unconstitutionally vague, as applied to her, is GRANTED.

2. The charges against the Defendant are dismissed. 3. The Defendant’s other arguments to declare the ordinance unconstitutional need not be

addressed since the Court has granted the Defendant’s motion based upon vagueness of the ordinance, as applied to the Defendant.

4. The attached memorandum is incorporated herein.

____________________________________ Honorable Thomas M. Neuville District Court Judge

MEMORANDUM Facts:

The Coun takes judicial notice of the fact that the Defendant was previously charged with cruelty to animals in court file 66-CR-15-1730. In that file, the Defendant executed a

continuance for dismissal agreement, Without entering a guilty plea, that the case would be continued for dismissal for one year on the condition that she allow inspections of her home by Northfield Police Officer Jesse Cordova. When Defendant was charged with cruelty to animals, she had four dogs living with her at home. Ultimately, all four dogs were returned to the

Defendant.

At the pretrial hearing on March 7, 2016, the Defendant testified that she applied for a

permit to keep the four dogs at her residence in November, 2015. Defendant testified that the Northfield City Council denied the permit summarily and made no findings of fact to support the denial of the permit to maintain four dogs at her home. In this file (66-VB-16-103), the

Defendant was charged by citation on January 8, 2016, for violation of Northfield Code Section 10—39.

There is no record establishing why the Northfield City Council denied the Defendant a

permit to keep four dogs at her home instead of three. The Court also takes notice that the Northfield Municipal Code contains no procedure for

requesting a permit to maintain four dogs at one’s home, nor does the code include any specific

criteria which must be established by a person who seeks to have more than three dogs in their place of residence.

Legal Analysis

Section 10-39 of the Northfield Municipal Code states: “No person shall keep in a residential unit or a residential site more than three animals over six months of age without securing a permit from the city council. ”

Violation of this Code Section carries with it a maximum potential penalty of a $1,000 fine and/or 90 days in jail. Northfield Code Section 1-8(c) (1).

On its face, Northfield Code Section 10-39 permits any number of animals as long as they are under six months of age. The code also permits more than three animals over six months of age if the homeowner secures a permit from the city council.

The Defendant testified that she first became aware of the three animal limit contained in

Code Section 10-39 when the city first took four of her dogs in July, 2015 and charged her with

animal cruelty in Rice county district court file 66-CR-15-1730. Defendant attempted to comply

with the Ordinance by directing her attorney, Mr. Ludescher, to apply for a permit from the city

council under Code section 10-39. However, the Defendant had no way of knowing what

criteria would be considered by the city council in determining whether to grant a permit.

Although the State argues in its memorandum that the permit was denied based upon the

recommendation of the City Police Chief, Monte Nelson, there is nothing in this record to

support that claim. The Defendant testified that the city council denied her permit to keep four

dogs at home without making any specific findings as to the reason why. No facts in the record

rebut this claim by Defendant. Less than two months after having her permit application denied,

the Defendant was charged with the offense here, under Code Section 10-39.

Vague laws can violate due process in at least two ways: They “trap the innocent by not

providing adequate warning of what constitutes unlawful conduct” and they “unleash the

potential for unfair and uneven law enforcement by not establishing minimal guidelines.” State

v. Becker, 351 NW 2d 923, 925 (Minn. 1984); In Re Welfare of B.A.H., 845 NW 2d 158, 163

(Minn. 2014).

Accordingly, a penal statute must define the criminal offense with sufficient definiteness

that ordinary people can understand what conduct is prohibited and in a manner that does not

encourage arbitrary and discriminatory enforcement. Kolender v. Lawson, 461 U.S. 352, 357

(1983); State v Newstrom, 371 N.W.2d 525,528 (Minn 1985); State v Phipps, 820 N.W.2d

282,285 (Minn.App.2012). . The United States Supreme Court has called the second basis

demanding “minimal guidelines to govern law enforcement,” the more important aspect of the

vagueness doctrine. Kolender, supra. at 358. To prevail on her unconstitutional-as-applied

claim, Ms. Edell needs to show that the Ordinance was impermissibly vague as applied to her

own behavior. City of Minneapolis v Reha, 483 N.W.2d 688,691 (Minn. 1992).

The court concludes that Ms. Edell did not receive a “fair warning of the criminality” of

her conduct because the city ordinance failed to tell her what criteria she had to satisfy to obtain

a permit from the city council. Ordinance 10-39 allows the City to bring charges against the

defendant in an arbitrary manner. The Ordinance here is vague because ordinary people cannot

understand what they must do to obtain a permit from the city council. The City’s Code has no

objective criteria for issuing the permit which is needed to avoid criminal prosecution.

Vagueness means that a statute leaves its enforcers free to decide without any legally

fixed standards, what is prohibited and what is not in each particular case. State v. Bussmann,

741 NW 2d 79, 83 (Minn.2007). For example, a statute that requires people to provide “credible

and reliable” identification on request by a police officer and contained no standard for

determining what a suspect had to do in order to satisfy the requirement was unconstitutionally

vague because it “vested virtually complete discretion in the hands of the police to determine

whether the suspect had satisfied the statute.” Kolender at 358.

In United States v. Williams, 553 U.S. 285, 306 (2008) the U.S. Supreme Court

explained that statutes are unconstitutionally vague when criminal culpability depends on wholly

subjective judgments without statutory definitions, narrowing context or settled legal meanings.

In other words, a statute is unconstitutionally vague if it affords no guidance to enforcement

officials which limits their discretion in determining whether certain conduct is allowed or

prohibited. See State v. Newstrom, 371 NW 2d 525, 528 (Minn. 1985). The Court emphasized

that the essential constitutional problem with vague statutes is that it lets enforcers determine

who is a violator in the first place. In Re Welfare of B.A.H., at 163-164. At the vagueness

doctrine’s core is a rough idea of fairness. It is not a principle designed to convert into a

constitutional dilemma the practical difficulties in drawing criminal statutes both general enough

to take into account a variety of human conduct and sufficiently specific to provide fair warning

that certain kinds of conduct are prohibited. If a vagueness challenge does not involve a First

Amendment freedom, then it must be examined in a light of the facts at hand. State v. Becker,

351 NW 2d 923, 925 (Minn. 1984). Unless the statute prescribes no comprehensible course of

conduct at all, it should be upheld. Id; see also State v. Kortkamp, 633 NW 2d 863, 866 (Minn.

App. 2001).

In this case, Helen Edell first became aware that she could not have more than three dogs

without a city council permit in July 2015. Thereafter, she sought to obtain a permit but had

literally no idea what conditions she had to meet in order to obtain a permit from the city council.

Since the city ordinance defined no specific procedure or criteria of the granting of a permit to

allow more than three animals at a person’s house, the city council was free to arbitrarily grant

permits to some and deny permits to others based on any criteria they determined applicable, or

in Ms. Edell’s situation, based on no documented criteria at all.

Under Northfield City Code Section 10-39, one neighbor might be permitted to have 10

dogs while another neighbor is limited to three. One neighbor could have 15 puppies, who

would affect the health, welfare, and safety of the neighborhood much more than another

neighbor who sought to have four older dogs at her home such as the Defendant in this case. Put

another way, if a city put up a sign at its city limits that said, ‘you cannot drive more than 30

mph on certain streets within the city, but we will not tell you which streets are subject to the

speed limit’, that would be a problem. Northfield’s ordinance catches non-lawbreakers within its

nets and thus depends on the whim of the city council as to whom they choose to charge by

granting or not granting a permit.

The Court concludes that, as applied to Ms. Edell, Northfield Ordinance 10-39 is

unconstitutionally vague. Having so concluded, the charges against the Defendant are hereby

dismissed. The vagueness of the ordinance denied the Defendant her property (her dogs) without

due process of law.

While it is not this Court’s function to advise the City of Northfield whether it should

correct its ordinances, the Court does note that reasonable regulations on the maintenance of

animals in residential settings likely would be valid under the police powers to protect the health,

welfare, and safety of individuals and neighborhoods. However, if the city chooses to regulate

an area, and particularly if the city chooses to make violation of its ordinances criminal, it must

sufficiently define when and how an individual can successfully obtain a permit to have more

than three animals at their home, adopt a more definite ordinance without a special permit

process.

The Court finds no First Amendment interest involved in this matter. While dogs clearly

constitute “property” of an individual, there is no evidence on the record before this Court that

the City of Northfield has attempted to take or remove any of Helen Edell’s dogs from her

simply because she is charged with a criminal violation of City Code Section 10-39. The penalty

for the violation of this ordinance does not include forfeiture or removal of the animals.

The Court finds that Northfield City Code 10-39 is unconstitutionally vague, as it was applied to Defendant, because it gives the Northfield City Council the arbitrary power to determine who obtains an animal permit under Ordinance 10-39, and who does not. Codes absent of any criteria for obtaining a permit make the ordinance vague as to its enforcement and application. Charging the Defendant with violation of Code Section 10-39 is unfair because the Code did not provide the Defendant the sufficient notice of what she was required to prove in order to obtain a permit to keep her four dogs at home.

TMN

City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: Res. 2016-074, Version: 1

City Council Meeting Date: July 12, 2016

To: Mayor and City Council

From: Ben Martig, City Administrator

Consider Resolution establishing a “Committed” Fund Balance Designation for Certain TIF#4 Funds for thePurpose of Site Improvements Associated with the “Save the Northfield Depot” Redevelopment Project andRelated Transit Hub.

Action Requested:The Northfield City Council consider Resolution establishing a “Committed” Fund Balance Designation forCertain TIF#4 Funds for the Purpose of Site Improvements Associated with the “Save the Northfield Depot”Redevelopment Project and Related Transit Hub.

Summary Report:The City Council met at the Work Session of July 12 to review the attached request from the Save theNorthfield Depot. They are requesting designation of TIF#4 funds for site improvements they are estimating,based on the attached quote, in the amount of $129,125. There is approximately $150,000 in available TIF#4funds that have not been formally designated by the City Council. Staff is recommending designating the fullremaining funds to provide for the estimated cost plus extra contingency. This designation of use of fundswould appropriate funds available for the project.

The City Fund Balance Year-End Classification Policy establishes guidelines for designating fund balances forparticular purposes. Staff is recommending establishing the restrictions as a “Committed” fund balance whichrequires approval by resolution. The policy is attached with the related section highlighted in yellow.

Staff is not recommending authorizing the expenditure at this time pending further review of the design andother site ownership considerations as further outlined in this memo.

The City Engineer’s office is currently reviewing the quote received by the Save the Northfield Depot’scontractor ProCon. City Administrator Martig is recommending that the improvements meet public designstandards in order to ensure that improvements would meet minimum standards to adequately serve a potentialtransit hub. Staff is reviewing options to re-plat the site in conjunction with creating a separate parcel for apotential future transit hub along with clarifying the shared use of the driveway by either an easement ordedication of public right of way. This final plan may clarify whether it is appropriate for the City to constructthe improvements through a public bid or alternatively expend funds privately via contractor for the Save theNorthfield Depot.

The Save the Northfield Depot is interested in moving the project along in a timely fashion in order to meet

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File #: Res. 2016-074, Version: 1

their site development needs. However, they have been supportive of the recommendations being presentedand considerations currently under review. Staff intends to continue to pursue these and meet with the Save theNorthfield Depot representatives to bring back further recommendations to the City Council.

Alternative Options:A. Do not approve the designation and alternatively allow the other project details to come forward prior to

designation of funds.

Financial Impacts:There is approximately $150,000 in available TIF#4 funds available that are not designated.

Tentative Timelines:Recommendation to consider designation of funds at the regular meeting of July 19, 2016.

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CITY OF NORTHFIELD, MNCITY COUNCIL RESOLUTION 2016-074

A RESOLUTION ESTABLISHING A “COMMITTED” FUND BALANCE DESIGNATION FOR CERTAIN TIF#4 FUNDS FOR THE PURPOSE OF SITE IMPROVMENTS ASSOCIATED WITH THE “SAVE THE NORTHFIELD DEPOT” REDEVELOPMENT PROJECT AND

RELATED TRANSIT HUB

WHEREAS, the Governmental Accounting Standards Board (GASB) has adopted Statement #54, standards for governmental fund balance reporting and governmental type definitions that became effective for the City of Northfield; and

WHEREAS, the City of Northfield has an opted “Fund Balance Year-End Classification Policy”; and

WHEREAS, the City of Northfield has agreements with “Save the Northfield Depot,” a Minnesota nonprofit corporation related to the Save the Depot Redevelopment project that includes contemplation of a future transit hub; and

WHEREAS, the Northfield City Council desires to establish a committed fund balance for future expenditures related to the pre-design, design, site acquisition or designated easements, and construction of shared site amenities that serve both the Transit Hub and the Depot Building including, but not limited to, site grading, access drive, accessible parking, curb and gutter, site lighting, sidewalks, and signage.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL THAT:

1. The City of Northfield establishes a “Committed” fund balance designation of $150,000 for certain TIF#4 funds for the purpose of future expenditures related to the pre-design, design, site acquisition or designated easements, and construction of shared site amenities that serve both the Transit Hub and the Depot Building including, but not limited to, site grading, access drive, accessible parking, curb and gutter, site lighting, sidewalks, and signage.

PASSED by the City Council of the City of Northfield on this 19th day of July, 2016.

ATTEST

______________________________ ____________________________City Clerk Mayor

VOTE: ___ GRAHAM ___ DELONG ___ LUDESCHER ___ NAKASIAN___ PETERSON WHITE ___ POWNELL ___ ZWEIFEL

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FUND BALANCE YEAR-END CLASSIFICATION POLICY

(Per GASB 54)  

PURPOSE:

The purpose of this policy is to establish specific guidelines the City of Northfield will use to maintain an adequate level of fund balance to provide for cash flow requirements and contingency needs because major revenues, including property taxes and other government aids are received in the second half of the City’s fiscal year.  

The purpose of this policy is to also establish specific guidelines the City of Northfield will use to classify fund balances into categories based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in these funds can be spent.  

1. Nonspendable  • This category includes fund balance that cannot be spent because it is either (i) not in 

spendable form or (ii) is legally or contractually required to be maintained intact. Examples include inventories and prepaid amounts.  

2. Restricted • Fund balance should be reported as restricted when constraints placed on those 

resources are either (i) externally imposed by creditors, grantors, contributors, or laws or regulations of other governments or (ii) imposed by law through constitutional provisions or enabling legislation.  

3. Committed 

• Fund balance that can only be used for specific purposes pursuant to constraints imposed by formal action of the government’s highest level of decision‐making authority. The committed amounts cannot be used for any other purpose unless the government removes or changes the specified use by taking the same type of action it employed to commit those amounts.  

• The City’s highest level of decision making authority (City Council) will annually or as deemed necessary commit specific revenue sources for specified purposes by resolution. This formal action must occur prior to the end of the reporting period, however, the amount to be subject to the constraint, may be determined in the subsequent period.  

• To remove the constraint on specified use of committed resources the City Council shall pass a resolution  

4. Assigned 

• Amounts that are constrained by the government’s intent to use for specified purposes, but are neither restricted nor committed. Assigned fund balance in the General fund includes amounts that are intended to be used for specific purposes.

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5. Unassigned  • Unassigned fund balance represents the residual classification for the General fund. 

Includes amounts that have not been assigned to other funds and that have not been restricted, committed, or assigned to specific purposes within the General fund. The General fund should be the only fund that reports a positive unassigned fund balance amount.  

The City will maintain a minimum unassigned fund balance in the General Fund of an amount not less than 40% of the subsequent year’s budgeted expenditures of the General Fund. This will assist in maintaining an adequate level of fund balance to provide for cash flow requirements because major revenues, including property taxes and other government aids are received in the second half of the City’s fiscal year.  

i. Unrestricted fund balance in excess of the minimum of 40% specified above may be “spent down” if a budgetary shortfall occurs in the General Fund and is approved by a 2/3 majority vote of the Council.  

ii. Unrestricted fund balance in excess of 50% of the subsequent year’s budgeted expenditures of the General Fund may be spent on projects or other non‐General Fund‐related operations when deemed necessary and is approved through separate resolution by the Council.  

iii. If spending unrestricted fund balance in designated circumstances has reduced unrestricted fund  

the replenishment will be funded through future budget surpluses or other funding sources within a time period established by the City Council. The Council will consider the amount of the replenishment and its impact on future budgets and cash flow.  

The City Administrator and Finance Director shall annually prepare the status of fund balances in relating to this policy and present to the City Council for approval prior to the publishing of the annual financial statements and in conjunction with the development of the annual budget.  

When both restricted and unrestricted resources are available for use, it is the City’s policy to first use restricted resources, and then use unrestricted resources as they are needed.  

When committed, assigned or unassigned resources are available for use, it is the City’s policy to use resources in the following order: 1) committed 2) assigned) and 3) unassigned.  

A negative residual amount may not be reported for restricted, committed, or assigned fund balances in the General Fund.  

COMMITMENT OF SPECIAL REVENUE FUNDS’ FUND BALANCES  

The specific revenue sources of each special revenue fund and the specific purpose for which they are restricted or committed are as follows: 

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Two Major Restricted/

Fund # Fund Name Revenue Source(s) Committed/Assigned Purpose

211 Community Resource Center Fund

Intergovernmental/ Charges for Services

Restricted/Committed in 2012

Community Services

215 Motor Vehicle Fund Charges for Services, interest

Committed/Assigned Licensing

229 Communication Fund Franchise fees, PEG fees

Restricted/Assigned Communications

240 Library Gift Fund Donations,interest Restricted Library

241 GW Bunday Gift Fund Donations, interest Restricted Library

242 Scriver Memorial Fund Donations, interest Restricted Library

243 LJ Gustafson Fund Donations, interest Restricted Library

244 M. Houston Trust Fund Donations, interest Restricted Library

245 CC Cloherty Endowed Fund

Donations, interest Restricted Library

250 CDBG Fund Intergovernmental Restricted Housing/ public services

250 Transit Grant/St. Maintenance Fund

Grants, bond proceeds Restricted/Committed Transit/Streets

270 Municipal District #4 Tax increment, interest Restricted/Committed Redevelopment

271 Jefferson Square Townhomes Fund

Tax increment, interest Restricted/Committed Housing

Debt Service Funds  

Debt service fund balances are considered restricted; they are resources that are being accumulated for payments of principal and interest maturing in current and future years. All of the City of Northfield debt service funds are considered restricted.  

Capital Project Funds  

Capital project fund balances are considered restricted or committed; they are resources that are being accumulated for current and future projects. Capital project funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. In Northfield, capital project funds are split into three categories:  

1. Capital Projects – this category has balances that are considered both restricted and committed.  

2. Improvement Construction - these funds are considered restricted either through bond covenants or enabling legislation.  

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3. State Aid Construction - these funds are considered restricted by Minnesota Department of Transportation agreements.  

Order of Fund Balance Spend‐down  

When both restricted and unrestricted resources are available for use, it is the City’s policy to first use restricted resources, and then use unrestricted resources as they are needed. When unrestricted resources are available for use, it is the City’s policy to use resources in the following order: (1) committed, (2) assigned, and (3) unassigned.  

Carryovers and Encumbrances  

For each year end, the City Council approves contracted encumbrances and budget carryovers. Both the encumbrances and the budget carryovers will be considered committed fund balances upon approval by the City Council.  

June 9, 2016 To: Ben Martig, City Administrator Dana Graham, Mayor Cc: Chris Heineman, Community Planning & Development Director From: Save the Northfield Depot (STND) Re: Proposed Council Agenda Item: STND TIF#4 funding request. Save the Northfield Depot is asking that our request for TIF#4 funding be added to a City Council agenda within the next few weeks. Last December the EDA approved a recommendation to the Council to approve the request. While it is not immediately time sensitive, there are several relevant factors related to the timing of our request.

1) As noted in the attached timeline, the depot was one of three projects discussed in February as “in the que” for the TIF#4 funds. The other two were the #3 and 3rd St. Crossing (for which we believe TIF#4 funds have been allocated) and the west river wall (for which TIF#4 funds were approved this week).

2) We understand that the deadline for TIF#4 funds is July 2016.

3) We are starting our second construction phase and need to sequence the work to be

completed; it also has implications for the budget and fund-raising schedule. Please let us know when it will be on the agenda and what information we should provide for the Council packet. Thank you for your consideration.

Attachment: Timeline of TIF#4 Developments

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Attachment: Timeline of TIF#4 Developments

Thursday, December 17, 2105. EDA Meeting EDA voted to approve a recommendation to the Council to approve the request from STND for $99,000 from the TIF 4 District Steetscape Fund for the public components on the depot complex: pavement, curb & gutter, sidewalk, and lighting.

Tuesday, February 9, 2016 Council Work Session: The Council reviewed the list of project items that had been identified for possible TIF#4 funding which included the STND request for $98,707. The STND request was one of three projects staff discussed at the February 9 Work Session; the other two were the 3rd St. & #3 intersection and the river west wall. At the time, staff expressed concern that if all three were approved, there would be only $243,000 left in the TIF#4 funds, short of the $500,000 that Chris estimated the Crossing hotel development would be requesting $500,000 for their "funding gap". The hotel TIF#4 request was not yet formal because they had not yet submitted their site plan for approval. A Council member asked about the timing of the three requests. Staff indicated the intersection and river wall were likely to be addressed in April and the Depot sometime in the spring. March 30: Request from Staff to STND

Chris Heineman asked STND for specific bid documents including costs, scope, and maps. The bid was received on May 2 and came in at $129,125; information was sent to Chris. Tuesday, May 17: Regular Council Meeting As directed by Council, staff proposed alternative options to using TIF#4 funding for the hotel requested funding. Tuesday, June 7: Regular Council Meeting Council approved TIF#4 funds for the river west wall.

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PROPOSAL Page No. 1 Of _2_ pages

203 NW 1st Ave, Suite A Faribault, MN 55021PH: 507-332-0990 FX: 507-334-8350

PROPOSAL SUBMITTED TO: Save the Northfield Depot PHONE:507-645-7579 DATE: April 12, 2016

STREET: 150 Water St. S. JOB NAME: Site Improvements

CITY, STATE, ZIP CODE: Northfield, MN. 55057 JOB LOCATION: 204 3rd Street W. Northfield, MN.

ARCHITECT: None DATE OF PLANS: JOB PHONE:

WE PROPOSE hereby to furnish material and labor - complete in accordance with specifications below, for the sum of:One hundred twenty thousand one hundred twenty five and NO/100 ($120,125.00)

Payment to be made as follows:Progress payments for work in place

All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from specificationsbelow involving extra costs will be executed only upon written orders, and will become an

Authorized

extra charge over and above the estimate. All agreements contingent upon strikes, accidents Signature or delays beyond our control. Owner to carry fire, tornado and other necessary insurance.Our workers are fully covered by Workmen’s Compensation insurance. Note: This proposal may be

Withdrawn by us if not accepted within 90 DaysWe hereby submit specifications and estimates for:Scope of workParking Lot & Drive

Install silt fence and other erosion control devices as needed to contain the work area Stake curb lines and set grades by surveyor Subcut & grade areas to receive bituminous, curbing & sidewalks Import, place and compact base material Install B612 concrete curb Backfill curb with material from site Remove and infill existing driveway approach on 3rd St. W. Remove existing curb and install new concrete driveway approaches from 3rd St. W. and 2nd St. W. Place bituminous paving

o 2” base courseo 1.5” wear course

Stripe parking lotStorm Sewer

Construct (1) structure with cast iron casting to be located in southeast corner of parking lot Construct (1) structure over existing city storm sewer pipe Install pipe between structures Restore street, curb & gutter and sidewalk Restore turf adjacent to sidewalk

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Page No. 2 Of _2_ pages

Electrical Provide & install eight 24” concrete bases for light fixtures Provide & install 1” and ¾” PVC from Depot Building to each light pole Provide & install two separate switch legs to light fixture – one for Type A light fixture and one for Type B light fixture Provide one single pole time clock and photo control to control parking lot Type A and Type B light fixtures

Signage Furnish and install (1) ADA compliant handicap parking sign & post

AlternateConstruct sidewalk along west side of curb (approximately 1,700 SF) Add: $9,000.00

Exclusions & Conditions1. Sodding, seeding or temporary erosion control of site is not included2. Proposal is based on Site Plan dated September 15, 20153. Does not include any utility relocations if needed

ACCEPTANCE OF PROPOSAL - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to dothe work as specified. Payment will be made as outlined above

Date of Acceptance: Signature: ________________________________________________

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July 11, 2016

To: Mayor Graham and City Council Members

Cc: Ben Martig, City Administrator Chris Heineman, Community Planning & Development Director

From: Save the Northfield Depot

Re: Updates

In preparation for the July 12th City Council Work Session, Administrator Martig suggested that we provide an update on the depot repair and renovation work, and a financial update.

Repair and Renovation Update Significant progress has been made since the move in January, although some of it is not generally

visible (see attachment for selected images).

• The most visible - the roofless building adjacent to the depot on the new site was removed by the railroad.

• The south roof eve was constructed (removed in 1944 when attached freight house was added).

• The two trackside window openings were restored to the original door openings. Doors were converted to windows in 1944. Doors will be added when station master’s bay is built.

• The large window on the north side was converted into an opening for the future double door that will serve as the handicapped accessible entrance. That entrance will be level with the pavilion floor. Permanent doors will be added at the same time as the trackside doors.

• To serve the two trackside doors, concrete steps have been added using a design similar to the original steps, but meeting the current safety code. The design retains the visibility of the existing limestone water table as much as possible.

• Exterior stairs have been added for access to the basement.

• Sewer and water connections have been completed.

• In recent weeks, volunteer crews have removed the wall plaster and the lowered ceiling; both elements were added in the 1944 remodeling. The removed 1944 rafters will be reused in the project. The removal of the wall plaster revealed a significant amount of information about the original appearance of the depot interior including the original wooden walls which we have exposed and will retain (for details, see recent The Depot Dispatch, our on-line electronic newsletter).

• We notified the U.S. Geodetic Survey that the depot had been moved and the geodetic disk was no longer valid for survey purposes. The official who came from St. Paul gave us a new disk to place in concrete on the site later in the project – and we get to give it a name for their records; he suggested “Depot”.

• White pine timber was purchased using a National Railway Historical Society Heritage Grant for the missing eleven brackets. The timber came from a mill in Wisconsin and was purchased wholesale from a relative of a board member. The wood is drying over the summer in a local warehouse and will be used to craft the brackets next winter. Bracket prototypes have been crafted.

• A qualified preservation expert has been hired using a Small Legacy Grant to assess the eligibility of the depot for listing as a National Historic Site. The assessment will take place this fall. In 1980 the Northfield Heritage Preservation Commission designated the depot as a local historical site.

• A second sculpture has been donated to the project for the sculpture garden. It was previously located downtown along the river before the riverside walk was built.

Now that the plaster and lowered ceiling have been removed, volunteers can re-install the ceiling at the

original height and professionals can install the electrical wiring, insulate the walls and rebuild the station master’s bay.

This week, volunteers will start exterior work on the underside of the roof eave and on the brackets with

removal of paint and then re-painting. Soon, the original limestone will be sawed by volunteers and placed on the foundation by a professional.

414 Riley Drive Northfield, MN 55057

www.northfielddepot.org

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After the limestone is in place on the foundation, we plan to grade the area around the depot and install the driveway and parking before winter. If that takes place as planned, some landscaping around the depot could take place early this fall.

Interior work will continue over the winter. The sculpture garden and pavilion floor will be built next spring and summer with the goal of occupancy by Fall 2017.

Financial Update

Our purchase agreement with the City included two letters of credit: $228,550 as a condition for the move and $65,000 by Spring 2016. Those requirements have been met.

Having reached the first fundraising milestone of $228,000 to move the building and to complete some initial repairs, we are currently focusing our efforts on the second milestone of $215,500 to renovate the interior and to complete the exterior of the building. Subsequent milestones will be set for the building of the pavilion (the pavilion floor with ramp will be necessary for occupancy) and the construction of the sculpture garden.

All projected costs are highly dependent on volunteer labor and donation of in-kind materials. The community has been very generous in that regard. Unskilled as well as professional volunteers have cleaned the bricks, mowed the grass, removed vermiculite in attic, removed 1944 ceiling, restored the door openings, created the double door opening and provided a temporary door, removed wall plaster, packaged the plaster and placed in dumpster, chased out the pigeons and covered the wall holes, removed the 1944 rafters, removed nails from the rafters for reuse, donated the use of scaffolding, donated doors and light fixtures, and donated sculptures. In addition, non-board members have volunteered their administrative time in such tasks as researching techniques for cleaning brick and stone, processing mailings, serving as book-keeper, maintaining web site, and fund-raising. Several carpenters, a landscape designer and other professionals have volunteered their time for some of the future work.

As might be expected, some expenses have been higher than anticipated. To assure that we make continuous progress we have established a construction line of credit. Some community members have personally collateralized the construction line of credit; the collateral does not include the building or property.

City contributions to the project known to us are as follows: EDA funds of $11,744 for the title clearance and Phase II environmental assessment, sale of the land for $1, donation of used bricks, and city attorney expenses to review purchase agreement and amendment.

The Fund Development Committee has a full schedule of planned fund raising activities and events. In addition to our May Community Breakfast which raised $38,000, our plans for fundraising for the rest of 2016 include the following:

1. June Match Letter with a goal to raise $20,000 by August, 2. Save the Northfield Depot Celebrity Event at the Grand on September 22 with the goal to raise $20,000, 3. Memorial Pavers Sale late this fall to raise an additional $20,000, 4. Give MN Day in November with a goal to raise $7,000, and 5. End of Year Letter in November/December to raise an additional $15,000.

Thus, from May through December of this year we anticipate raising $120,000. Thanks to our donors, volunteers and community support, we have always surpassed our planned fundraising goals. We anticipate that 2016 will meet these expectations and more. In addition, grant applications continue to be submitted.

Thank you for the opportunity to share our update with you in this memo. We believe that Save the Northfield Depot has made significant progress and has provided evidence of our ability to plan and execute both in fund-raising and project management to succeed as projected. We look forward to presenting our request for TIF#4 funding at Tuesday’s meeting.

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Attachment: Images of Progress

�

Track side view

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Missing south roof eve and temporary roof patch.

Repaired roof, reconstruction of roof 8’ wide eave (removed in 1944 when attached freight

house was added) and added basement steps on right (temporary railings will be replaced later). Wall awaits bricks and brackets.

�

Double door in center added in 1944 replacing station master’s bay; two windows on the side replaced two single doors in 1944. There are indications that the two doors that were removed were used for the double doors in the center (visible in the right photo). Our plans are to use the two doors in the original door openings.

The two trackside window openings were restored to the original door openings. Station master’s bay will be restored in the opening of the 1944 double door space in center. Concrete steps have been added using a design similar to the original steps, but meeting the current safety code. The design retains the visibility of the existing limestone water table as much as possible.

The center raised area enclosed with board is the floor of the new station master’s bay.

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�

Large window on the north end of the depot.

The large window opening was converted into an opening for the future double door that will serve as the handicapped accessible entrance. That entrance will be level with the pavilion floor.

�

Walls: Plaster board and plaster added in 1944; plaster board cracked at seams during move (somewhat visible in above image). Arrow points to a hole we made in the ¾”plaster which confirmed our suspicion that there was wood beneath.

All plaster removed. Top arrow = top 2 ft. of wall covered by the lowered ceiling added in 1944. Middle arrow = The vertical shadow (unpainted area) in the center of the room, was the location of the wall separating the men’s and women’s waiting rooms. Bottom arrow = The shadow of the horizontal board where the wainscoting trim is missing. A scrap piece found in attic will guide reproduction of the wainscoting.

1888 Depot – our inspiration.

- Photo used with permission of Carleton College Archives.

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Consistency of Depot Complex with City Goals

Based on 1917 Plan

Sculpture Garden Depot Building Pavilion & Trail (west side) Transit Hub Walking path, flowers, sculptures, water feature, seating

Visitor information, public amenities, display of local history and products

Sheltered area for events, seating, way-finding signs, bike racks and repair station

Easy pick-up and drop off (City project)

We believe this multi-functional complex will be a valuable public resource and economic catalyst, serve as a tourist attraction, be a source of community pride, benefit the down town businesses, enhance the neighborhood and provide a community gathering place and an attractive city gateway for visitors as well as residents.

In past documents to the Council, we have identified the consistencies of the depot complex with goals in city documents; they warrant repeating. Summaries are presented below and include the following:

Economic Development Priorities - from 10-18-2011: STND Status Report

• Retain and grow existing businesses. Increased traffic in the area with a visitor information center and a transit hub will serve as a catalyst for business and development on the west side and have a multiplier benefit for businesses down town. Transit businesses expect to grow and local industries anticipate transit facility will improve their ability to attract a larger pool of employees.

• Maintain and enhance Northfield’s downtown and its distinctive quality of place. The location of the historic depot adds significantly to the distinctive quality of place and extends that distinctive downtown across the highway, an area that once looked very much like our historical district..

2008 Comprehensive Plan – from 8-16-12: A Proposal to City Council

• Community Identity –preserve historic structures, provide public gathering places

• Land Use – protect and enhance the small town character, encourage “redevelopment”

• Transportation – encourage public transit and multi-modal transportation

• Economic Development – support existing businesses & enhance tourism opportunities TIF#4 Guidelines include – from 5-11-16: Council TIF#4 Fund Decisions

• Community wide project (broad support, provides a diverse range of community services, venues & functions)

• Economic development catalyst (increase activity on the west side, easy pick up & drop off, enhances opportunity for expansion of local industries filling employee transportation needs and expansion of local transportation businesses)

Greenstep City Best Practices – from 8-16-12: A Proposal to City Council

• Building and Lighting – Reuse (repurpose existing buildings)

• Transportation - Promote walking, biking and transit use (add infrastructure, e.g., shelters, benches, signage)

Northfield Heritage Preservation Commission Goals – from 10-18-2011: STND Status Report

• Safeguard the heritage of Northfield; preserve sites and structure that reflect its history.

• Protect and enhance the City of Northfield's appeal to residents, visitors and tourists, and serve as a support and stimulus to business and industry.

• Foster civic pride in the beauty and notable accomplishments of the past.

• Promote the preservation and continued use of historic sites and structures for the education and general welfare of the people of the City of Northfield.

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June 2, 2016 To: Ben Martig, City Administrator Cc: Chris Heineman, Community Planning & Development Director From: Save the Northfield Depot (STND) Board Re: June 6, 2016 Update on Save the Northfield Depot Project We are looking forward to meeting with you to review the background of the Save the Northfield Depot project and to share our planned future work to complete our mission: save, renovate and reuse the 1888 depot, a locally designated historical building. Below is an abbreviated review of the major events and activities since 2008: 2008.

• America in Bloom-Northfield expressed concern to Canadian Pacific Railway about the deteriorating condition of the 1888 depot. The railway contacted the City Administrator and offered to give it to the city for fire department practice or sell the building for $1 with the condition that the building be moved from railroad land.

• The City of Northfield expressed interest in having the depot preserved, but did not believe they were in a financial condition to own the property. The City did indicate, however, that it would be willing to work with any non-profit or private entity interested in preserving the building.

• Unrelated at the time, but relevant later, was the 2007 FTA grant for a transit hub. 2009.

• “Save the Northfield Depot” became incorporated and established as a 501 (C) (3) with eight board members and the sole purpose of saving, restoring and reusing the 1888 depot building for the benefit of the community (see Attachment A for board members and identified project benefits).

• The Northfield Preservation Commission reaffirmed the designation of the 1888 depot as a local heritage site (originally designated in 1980).

2010.

• STND held three public workshops to identify a preferred site and preferred uses that would benefit the community. The Q-block location and the public use as visitor center and transit hub were identified.

• STND held a design charrette with 84 community members and three architects (see Attachment B for proposed depot complex based on a 1917 plan).

• FTA rejected initial selected site for the transit hub and requested that the city identify an alternative.

2011.

• After much planning, STND presented a collaborative proposal to the City for the project which included preliminary site plan, budget, pro forma, fund development plan, analysis of consistency with city policies (e.g., GreenStep Cities, Comprehensive Plan, Economic Development Plan) and project timeline.

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2012.

• The City and STND signed the Commercial Property Purchase and Redevelopment Agreement. Fund-raising for the project started.

• City Council recommended that the location for the Transit Hub to be co-located with the depot on the future site. Note: At that time, the Transit Hub was expected to be built on the site before the depot was moved.

• The Northfield Economic Development Authority approved a resolution to provide funding of up to $14,000 to assist in the Phase II Environmental Assessment and the title work for city property on the Q-Block, the future site of the 1888 Depot; $11,744.12 was used.

• Original FTA Grant for transit hub expired; a one-year extension granted to the City to identify alternative site.

2013.

• STND submitted progress report to City Council; Council determined adequate progress had been made and the depot project could continue.

• STND obtained new preliminary site plans and estimates for work on the current site.

• FTA transit hub grant expired and City request for extension was not granted. 2014.

• Phase I and II assessments conducted in 2011 and 2012 by the City for the Transit Hub grant expired. STND obtained a Targeted Brownfields grant for a new Phase I and II and a RAP for the future site.

• STND started negotiations with Canadian Pacific and drafted a contract for conditions for the sale of the depot.

• City Council passed a resolution indicating their interest in a transit hub and asked Hiawathaland, as the new transit provider, to conduct a needs assessment required for a FTA grant reapplication.

2015.

• City Council approved an agreement amendment to reduce the funding level of $293,550 required in the Letter of Credit before depot could be moved. The total was divided into two stages: $228,550 before closing and move and $65,000 by April 1, 2016.

• Site plan and variances were approved by the Planning Commission/Zoning Board.

• Closed on the property with satisfaction of $228,550 Letter of Credit requirement.

• Phase I and II assessments and the RAP were completed.

• Agreement with Canadian Pacific Railways was signed.

• General contractor was hired; the depot and the new site were prepared for the move. 2016.

• Depot was moved in early January – with great fanfare and celebration.

• Old site ground was restored; Canadian Pacific removed roofless white freight building next to depot on the new site.

• EDA voted to recommend to Council to allocate funds from the TIF 4 District funds for public access components at the Depot complex: driveway, sidewalk, parking and lighting.

• Satisfaction of $65,000 Letter of Credit requirement.

• Repairs in progress on exterior and interior: foundation, handicapped ramp, brick replacement, installation of doors and windows, exposure of original interior wood walls, installation of electricity, water and sewer and handicapped bathroom.

Our work ahead on the collaborative project includes our efforts to raise funds and use them to rehabilitate the depot and complex for a public use occupancy projected to be Summer 2017. Our projected future collaboration with the City includes several diverse aspects: 1) As required by the agreement with the City, we will be documenting our in-kind donations of labor and materials for

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the second Letter of Credit; 2) The TIF #4 funding request of STND and recommendation of the EDA has been discussed in a City Council Work Session and is expected to be brought to the Council soon; 3) The Council has requested the needs assessment for the Transit Hub be completed by Hiawathaland; we are not able to ascertain the stage of that assessment, and 4) Discussions have taken place among various groups about a bike path connection between 2nd and 3rd St.; we are supportive of that, but assume the City and its committees need to be involved. Again, we are looking forward to our meeting next Monday. As background, we are also enclosing the 2012-2015 Annual Reports.

Attachment A: Board and Community Benefits

Founding Board Members of Save the Northfield Depot: The Steering Committee includes the following individuals, their position or committee facilitator assignment, and a brief summary of their qualifications as of 2010.

Rob Martin, Co-Chair, Fund Development Committee

Owner of Rob Martin Insurance Agency, the Farmers Insurance Group of companies since 1983; active member of the Northfield Rotary Club; past board member of Prairie Creek Community School and member of Friends of the Library.

Lynn Vincent, Co-Chair, Fund Development Committee

Retired CEO of The Girl Scouts of Cannon Valley Council, past CEO of two other Girl Scout councils; owner of Vincent & McBride, Inc. specializing in nonprofit consultation; serves on Healthy Community Initiative board and HCI finance and personnel committees; and served on other local non-profit boards.

Clark Webster, Treasurer

Resident of Northfield, 45 yrs.; Project and Application Engineer, Printed Circuit Industry, 45 yrs; member of Gopher State Railroad Museum; past member Minnesota Transportation Museum; past Northfield Arts Guild President/board member, 42yrs.; Adult Boy Scout Leader, 25 yrs.; and active in railroad preservation.

Alice Thomas, Secretary and Communications Committee Chair

Resident of Northfield, 42 yrs.; administrator in higher education, 35 yrs; current member of the Northfield Planning Commission, Northfield Round Table, and Northfield Historical Society Board; served on various other local and state boards in areas of youth, education and health.

Pat Allen, Events Committee Chair

Owner of Learning Innovations, Inc., a consulting firm specializing in organizational development including strategic/tactical planning, team building and executive coaching for non-profit and for-profit organizations, 20 years; service on a number of boards of directors such as Northfield Planning Commission, Northfield School Board, and WINGS; volunteers for many community projects such as Senior Center Advancement, Northfield in Bloom.

Steve Edwins, Design Committee Chair (Deceased in 2014)

Resident of Northfield, 33 yrs; architect, owner of SMSQ Architects; adjunct Assistant Professor of Art and Art History at St. Olaf; founding member of the City of Northfield Heritage Preservation Commission; member of the Northfield Downtown Development Corporation Design Committee, Northfield Streetscape Task Force, and the Minnesota Historical Society’s Partnership Legacy Grants Review Committee.

Chip DeMann, Advisor on Building Move

Farmer and businessman; briefly owned Northfield depot to preserve it from demolition in the 1980’s; experience in remodeling and moving of large buildings; expert in history of Northfield, role of the railroad in the development of Northfield, and the history of railroads in Minnesota.

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Baird Jarman, Advisor on Renovation

Associate Professor of Art History with specialization in nineteenth-century American visual culture; teaches courses on art, architecture, historic preservation, and other related areas; and serves as an architectural historian on the State Review Board of the Minnesota Historical Society which considers nominations to the National Register of Historic Places.

Benefits to the City and Larger Community:

A wide range of inter-connected and mutually-supportive benefits are evident as a result of this site and the Visitor Center/Transit Hub concept.

1. Economic Catalyst: This development will serve as a catalyst for the west-side., which for decades as been identified as an important site in several City development plans.

2. Blight Removal: Restoration of the derelict depot with appropriate landscaping will

address its current, blighted context.

3. Connectivity between East and West Sides: The attractive, restored building will be an aesthetic link and a connective link between the west-side and the east-side downtown and its Historical District.

4. Leverage of Resources: Opportunity for City to leverage its scarce resources with those of a non-profit to gain a benefit for the community.

5. Green Step City: Reuse of existing buildings is valued by Northfield citizens as a responsible use of resources. Preservation is a prime sustainability effort and fulfills goals of the GreenStep City initiative.

6. Comprehensive Plan: Restoration and reuse fits well with the Objectives and Strategies in the Northfield Comprehensive Plan.

7. Northfield Heritage Preservation Site: An historically and architecturally significant building in Northfield will not be destroyed – consistent with designation as a local historical site by the Northfield Heritage Preservation Commission.

8. Community Awareness and Pride: The building will be a source of pride in our community and our railroad heritage, and a tribute to the vision of our city founders for a vibrant community.

9. Tourist Attraction: The historical depot Visitor Center at this highly visible site would serve as city core area attraction for visitors, tours, and enhance commerce through tourism.

10. Community Gathering Place: The depot and its site will serve as an event and gathering place – a center of community activity close to downtown.

Attachment B: 1917 Plan and Proposed Depot Complex

1917 Plan.

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Depot-Transit Hub Concept Drawings* – Steve Edwins, AIA

Multi-use complex:

� highly visible, attractive gateway to the city

� depot (left) and transit hub (city project, right) linked by sheltering pavilion

� easy pick up and drop off by car, transit vans, and buses

Depot interior:

� information for visitors

� public amenities: restrooms, snacks and beverages, map of local artists, self-guided tours, recreational businesses/opportunities

� public display of items: local artwork, historical artifacts, and other items

Depot grounds:

� open pavilion for events: weddings, art shows, markets, and musical performances; and space for sculptures, way-finding signs, bike racks, and a bike repair station

_______________________________

* Plan is copied from a 1917 plan that proposed additions to the 1888 depot: a baggage house on the right with a connecting pavilion. The baggage house was built but since destroyed.

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FIRST AMENDMENT TO COMMERCIAL PROPERTY PURCHASE AND

REDEVELOPMENT AGREEMENT

That certain Commercial Property Purchase and Redevelopment AgreementAgreement ") made and entered into the 13th day of July, 2012, by and between the City of

Northfield, Minnesota, a Minnesota municipal corporation, 801 Washington Street, Northfield,

Minnesota 55057 -2565 ( "City "), and Save the Northfield Depot ( "Developer "), a Minnesota

nonprofit corporation, 414 Riley Drive, Northfield, Minnesota 55057, ( collectively theParties "), is hereby amended as follows:

1. Section 3. 11 of the Agreement is amended as follows (deleted material is crossed out;

new material is underlined):

3. 11 The construction of Phase I of the Redevelopment

Project will Developer shall have in place a Response Action Plan

that has been approved by the Minnesota Pollution Control AgencyMPCA), and which details any required work to cleanup or

otherwise remediate any pollution or other contamination of theRedevelopment Property identified in the phased EnvironmentalAssessment process, commence on or before JulySeptember 1,

2015, and barring Unavoidable Delays, Developer will besubstantially completed construction of the Redevelopment Projectby December 31, 2016 ( refer to section 7. 3).

2. Section 4. 7 of the Agreement is amended as follows (deleted material is crossed out;

new material is underlined):

4. 7 Security. To guarantee compliance with the termsof this Agreement and payment of the Redevelopment Costs,

Developer shall furnish the City with an irrevocable letters ofcredit from a bank in a form substantially consistent with thatattached hereto as Exhibit F, as follows:, dated at least 30 days

before the date of Closing, in the form attached hereto as Exhibit Ffrom a bank for $293, 550, which figure represents 100 percent of

the estimated Redevelopment Costs summarized on Exhibit E.

1) A letter of credit dated at least 30 days

before the date of Closing in the amount of $228, 550, which figure represents approximately 78 percent of theestimated Redevelopment Costs and equals the

estimated funds required to move the Depot, demolish

its 1944 addition, perform clean up of theRedevelopment Property pursuant to a Response ActionPlan approved by the MPCA pursuant to Section 3. 11, renovate the exterior of the Depot and landscape the

Redevelopment Property to produce an attractive site

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and

2) An additional letter of credit, separately

funded from that required prior to the date of Closingpursuant to subparagraph ( 1) above, and dated no later

than April 1, 2016, in the amount of $65, 000, which

figure represents the difference between the amount of

the letter of credit required prior to closing insubparagraph ( 1) above and the total estimated

Redevelopment Costs. Alternatively, Developer maysubmit a superseding letter of credit dated no later thanApril 1, 2016 in the full amount of the estimated

Redevelopment Costs ($ 293, 550).

This-The breakdowns set forth in subparagraphs ( 1) and (2) above

are is-for historical reference; it is they are not a- restrictions on theuse of the security. The City Administrator shall administrativelyreduce amount of the letters of credit required by this section toreflect the dollar value of any in -kind donations secured byDeveloper upon Developer' s submission ofproof of such

donations satisfactory to the City Administrator. The bank shall besubject to the approval of the City Administrator. The security forboth letters of credit shall be for a term ending December 31, 2017. Individual security instruments may be for shorter terms providedthey are replaced at least thirty (30) days prior to their expiration. The City may draw down the security, without notice, as necessaryto remedy any violation of the terms of this Agreement or if thesecurity is allowed to lapse prior to the end of the required term. Ifthe Redevelopment Project is not completed at least thirty (30) days prior to the expiration of the security, the City may also drawit down. If the security is drawn down, the proceeds shall be usedto cure the default. Upon receipt of proof satisfactory to the CityAdministrator that the Redevelopment Project has been completed

and financial obligations to the City have been satisfied, with CityAdministrator approval the security will be reduced from time totime by ninety percent ( 90 %) of the financial obligations that have

been satisfied. Ten percent ( 10 %) of the amounts certified by theDeveloper's design professional shall be retained as security untilthe Redevelopment Project has been completed, and all financial

obligations to the City have been satisfied.

3. Section 5. 2 of the Agreement is amended as follows (deleted material is crossed out;

new material is underlined):

5. 2 Transit Hub location reserved. The City andDeveloper acknowledge that an as yet unspecified portion of the

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Redevelopment Property has received preliminary considerationfrom FTA as the site of a federally funded transit hub proposed tobe located in the City, which would require that said transit hublocation remain under City ownership. In the event that FTA, theCity, and Developer collectively determine prior to the ClosingDate that a portion of the Redevelopment Property is a suitablelocation for the transit hub and that such transit hub could be

constructed in a manner that would not unreasonably interfere withthe Redevelopment Project, the Parties shall cooperate as

necessary to effect the subdivision of that portion of theRedevelopment Property necessary to host the transit hub from theremainder of the Redevelopment Property, and only the remainderof the Redevelopment Property shall be conveyed to Developerunder this Article (the Form Limited Warranty Deed attachedhereto as Exhibit B being amended accordingly before its deliveryto Developer). Alternatively, in the event that such determinationhas not been made prior to the Closing Date, the City shall havethe option after the Closing Date to repurchase the easterly of thetwo parcels comprising the Redevelopment Property (PropertyIdentification Number 22.36475. 033) pursuant to Section 5. 3 ( the

Form Limited Warranty Deed attached hereto as Exhibit B beingamended accordingly before its delivery to Developer). Further, in

such event, the City agrees that any structures to be constructed inconnection with the Transit Hub shall be architecturally compatiblewith the Depot. Developer and City additionally agree tocollaborate to explore possible shared site amenities that serve both

the Transit Hub and the Depot Building, e. g., accessible parking, asheltering pavilion, site lighting, informational signage, bike racks, trash receptacles, and benches.

4. Section 5. 3 of the Agreement is amended as follows (deleted material is crossed out;

new material is underlined):

5. 3 Options to repurchase.

fa) The City shall retain a conditional option torepurchase the Redevelopment Property valid for a periodof 10 years from and after the Closing Date for an amountequivalent to the Purchase Price. The City' s option shallonly vest upon Developer' s breach or default of the termsand conditions of this Agreement, including a failure todevote the Depot and Redevelopment Property to a viableuse or uses within the time provided for in Section 4. 6

herein. The City may, following the occurrence of atriggering Default Event, in its sole discretion andjudgment, exercise the option to repurchase as provided

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herein.

b) The City shall additionally retain aconditional option to repurchase fee title to the easterlyparcel comprising the Redevelopment Property (PropertyIdentification Number 22. 36475. 033, as the same is legallydescribed on the survey attached to the Agreement asExhibit A) for the consideration of One Dollar ($1. 00).

The City' s option shall only vest upon FTA' s approval ofgrant funding for a transit hub to be located on such parcel, and shall expire upon the earlier of (1) a period of 10 years

from and after the Closing Date; or (2) the City' s issuanceof a building permit to Developer for new construction onsuch parcel. The City may, upon the vesting of this option, in its sole discretion and judgment, exercise the option to

repurchase as provided herein. In the event that the Cityexercises its option to repurchase as provided in this

subparagraph (b) prior to the expiration of the City' s option

to repurchase the entirety of the Redevelopment Property asprovided in the subparagraph ( a) above, the City' s option topurchase the entirety Redevelopment Property as providedin subparagraph ( a) shall continue only with respect to thewesterly parcel comprising the Redevelopment PropertyProperty Identification Number 22.36478. 001, as the same

is legally described on the survey attached to theAgreement as Exhibit A).

5. Section 5. 10( b) of the Agreement is amended as follows (deleted material is crossed

out; new material is underlined; material that is unchanged is omitted):

5) Security. Developer shall have submitted theirrevocable letter of security required to be submitted prior to theClosing Date as provided in Section 4.7 herein to the City.

6. Section 8. 8 of the Agreement is amended as follows (deleted material is crossed out;

new material is underlined; material that is unchanged is omitted):

If to the City: ick Haggenmiller, City AdministratorCity ofNorthfield801 Washington Street

Northfield, MN 55057 -2565

Except as expressly amended by this Amendment, the entirety of the Agreement' s termsand conditions remain in full force and effect and the PARTIES remain bound thereto.

Signature pages tofollow]

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IN WITNESS WHEREOF, the PARTIES have hereunto executed this document the dayindicated below.

Date: 3)4115

Date: 3i4-111

THE CITY:

City of Northfield

BYE Dana Graham, Its Mayor

ATTEST:

By: Up CtRitbDeb Little, Its City Clerk

STATE OF MINNESOTA )

ss.

COUNTY OF RICE )

The foregoing instrument was acknowledged before me this Lith day ofMCVLh , 2015, by Dana Graham, as Mayor, and Deb Little, as City Clerk, for the

City ofNorthfield, Minnesota.

SONDE

NOTARYWB,LESOTA

Commies or E ores2011

5

ary Public

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ORIGINAL

(Top 3 inches reserved for recording data)

COMMERCIAL PROPERTY PURCHASE AND REDEVELOPMENT AGREEMENT

THIS AGREEMENT is made as of , hi\\,/ 13 , 2012, between the City of Northfield (the City), a Minnesota municipal corpordtion, 80 I Washington Street, Northfield. Minnesota 55057-2565, and Save the Northfield Depot (Developer). a Minnesota nonprofit corporation, 414 Riley Drive, Northfield, Minnesota 55057.

RECITALS

WHEREAS, Northfield's historic Milwaukee Road Depot was constructed in 1888, and is located south of Third Street along and on the east side of the railroad tracks operated by the Canadian Pacific Railroad; and

WHEREAS, the Northfield Depot has not been used since 2000, has fallen into disrepair, neglect and abandon, and is scheduled for demolition by the Railroad; and

WHEREAS, Developer formed as a Minnesota nonprofit corporation in 2010 to raise the money necessary to acquire, relocate and restore the Depot in order to prevent its demolition by the Railroad and put the Depot to a productive reuse in the community; and

WHEREAS, Developer has identified two City-owned parcels of property totaling .79 acres located on 3'ct Street West, adjacent to Railroad property on the east side of the railroad tracks, as the preferred new location for the Depot; and

WHEREAS, Developer has requested that the City convey or lease these City­owned parcels of property to it for less than the property's fair market value in order to facilitate Developer's efforts to renovate, redevelop and reuse the Depot; and

WHEREAS, pursuant to Minn. Stat.§ 469.185, the City finds that the preservation

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and redevelopment of the Depot as proposed by Developer would further the public interest by kindling interest in the City's history, redeveloping a blighted building, stimulating economic development, promoting industry and providing employment for citizens of Northfield; and

WHEREAS, the City, in order to facilitate the relocation, renovation and redevelopment of the Depot in the City and thereby promote industry and provide employment for its citizens, is willing to transfer title of the Development Property to Developer pursuant to the terms and conditions established herein.

AGREEMENT

NOW THEREFORE, In consideration of the covenants and agreements of the parties hereto, the City and Developer agree as follows:

ARTICLE I. DEFINITIONS. All capitalized terms used and not otherwise defined herein shall have the following meanings unless a different meaning clearly appears from the context:

I. I Agreement means this Agreement, as the same may be from time to time modified, amended or supplemented, including the following exhibits which are attached hereto and incorporated by reference as though fully set forth herein:

EXHIBIT A: Surveys of the Redevelopment Property dated April 13, 1998 and November 6, 1990, respectively

EXHIBIT B: Form Limited Warranty Deed conveying Redevelopment Property to Developer

EXHIBIT C: Phase I Environmental Assessment of Redevelopment Property dated November 4, 2011

EXHIBIT D: Redevelopment Project proposal and concept design

EXHIBIT E: Redevelopment Costs

EXHIBIT F: Form Letter of Credit

EXHIBIT G: List of Encumbrances on the Property

1.2 City means the City of Northfield, Minnesota.

1.3 Closing means the closing on Developer's purchase of the Redevelopment Property from the City pursuant to Article 5 herein.

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1.4 Closing Date means the date on which Developer closes on its purchase of the Redevelopment Property from the City pursuant to Article 5 herein.

1.5 County means Rice County, Minnesota.

1.6 Depot means Northfield's historic Milwaukee Road Depot currently located south of Third Street along and on the east side of the railroad tracks operated by the Canadian Pacific Railroad.

1.7 Developer means Save the Northfield Depot, its successors and assigns.

1.8 Parties means the City and Developer.

1.9 Purchase Price means Developer's payment to the City in consideration for its purchase of the Redevelopment Property pursuant to Section 5.1 herein.

I. I 0 Railroad means the Canadian Pacific Railroad.

1.11 Redevelopment Costs means the costs of the first phase of the Redevelopment Project as estimated and summarized on Exhibit E attached hereto, including but not limited to (I) preparing the Depot (including asbestos removal) for relocation and relocating the Depot to the Redevelopment Property; (2) restoring the present site of the Depot as required by City Code 5.5.8 subsections A-E to comply with applicable law and ordinances; (3) demolishing existing structures on the Redevelopment Property and other site preparation required at the Redevelopment Property; and (4) renovating the Depot for use or uses permitted by its zoning.

1.12 Redevelopment Project means the relocation of the Depot from its existing location to the Redevelopment Property and the renovation of the first phase of the Depot for use as permitted under the Cl zoning and depicted on the Phase I concept design included in Exhibit D.

1.13 Redevelopment Property means the two City-owned parcels of real property located in the County totaling .79 acres identified as Property Identification Numbers 22.36478.001 and 22.36475.033, which are legally described on the survey attached hereto as Exhibit A.

1.14 State means the State of Minnesota.

1.15 Title Commitment means a commitment for an owner's policy of title insurance with respect to the Redevelopment Property.

1.16 Title Company means a Title Insurance Company authorized to do business in the State of Minnesota and approved by Developer.

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1.17 Title Policy means a policy of title insurance issued by a title company with respect to the Redevelopment Property.

1.18 Unavoidable Delays means delays, outside the control of the party claiming its occurrence, which are the direct result of strikes, other labor troubles, unusually severe or prolonged bad weather, seasonal weather changes, acts of God, fire or other casualty to the Redevelopment Project, litigation commenced by third parties which, by injunction or other similar judicial action or by the exercise of reasonable discretion, directly results in delays, or acts of any federal, state or local governmental unit (other than the City) which directly result in delays.

1.19 Commercial use means a land use of the Redevelopment Property which is permitted in the zone for that area.

1.20 Default Event means circumstances by which either City or Developer do not meet the requirements of this Agreement.

ARTICLE 2. REPRESENT A TIO NS AND WARRANTIES OF THE CITY. The City makes the following representations and warranties:

2.1 The City is a municipal corporation organized and existing under and by virtue of and pursuant to the laws of the State of Minnesota and its Home Rule Charter and has the power to enter into this Agreement and carry out its obligations hereunder.

2.2 There is not pending, nor to the best of the City's knowledge is there threatened, any suit, action or proceeding against the City before any court, arbitrator, administrative agency or other governmental authority that materially and adversely affects the validity of any of the transactions contemplated hereby, the ability of the City to perform in its obligations hereunder, or as contemplated hereby or thereby, or the validity or enforceability of this Agreement.

2.3 The Redevelopment Project contemplated by this Agreement is consistent with the development objectives set forth in the City's Comprehensive Plan.

2.4 The City has not received any notice from any local, state or federal official that the activities of Developer or the City with respect to the Redevelopment Project may or will be in violation of any environmental law or regulation (other than those notices, if any, of which Developer has been notified). The City is not aware of any state or federal claim filed or planned to be filed by any party relating to any violation of any local, state or federal environmental law, regulation or review procedure, and the City is not aware of any violation of any local, state or federal law, regulation or review procedure which would give any person a valid claim under the Minnesota Environmental Rights Act or other state or federal environmental statute.

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2.5 The City makes no representation or warranty, either express or implied, as to the Redevelopment Property or its condition or the soil conditions thereon, or that the Redevelopment Property shall be suitable for Developer's purposes or needs.

2.6 The City is entering into this Agreement to facilitate Developer's proposed relocation, renovation and redevelopment of the Depot and to thereby promote industry in the City and provide employment for its citizens.

2.7 The City makes the following representations and warranties with specific respect to the sale of the Redevelopment Property to Developer under Article 5 herein as of the date hereof and as of the Closing Date, as follows:

(a) Title to the Redevelopment Property. The City has good and marketable title to all of the Redevelopment Property and has not caused the Redevelopment Property to become encumbered beyond those encumbrances listed on Exhibit G.

(b) No Conflict or Breach. The sale of the Redevelopment Property to Developer, the consummation of the transactions contemplated by this Agreement, and the performance by the City of the covenants, warranties, and obligations to be performed by it under this Agreement will not conflict with, result in the breach of any term or provision of, any indenture, mortgage, deed of trust, or other agreement, instrument, undertaking, understanding, decree, order, stipulation, or consent to which the City is a party or by which the City is bound.

(c) The Accuracy of the City's Representations and Warranties. No representation or warranty made by the City and no documents or other information furnished or to be furnished to Developer by or on behalf of the City pursuant to this Agreement contains or shall contain any untrue statement of material fact, or omits or shall omit any material fact necessary to make the statement contained therein not misleading. Further, the City's representations and warranties are true and accurate as of the effective date of this Agreement, and will be true and accurate continuously through the Closing Date.

(d) The Completeness of the City's Disclosures. The City does not know of and has no reason to know of any facts or information regarding the City or regarding the Redevelopment Property that could possibly affect the decision of a reasonably prudent developer to purchase the Redevelopment Property under the terms and conditions set out in this Agreement.

ARTICLE 3. REPRESENTATIONS AND WARRANTIES OF DEVELOPER. Developer makes the following representations and warranties:

3 .1 Developer has the power to enter into this Agreement and to perform its obligations hereunder and is not in violation of the laws of the State.

3 .2 Developer is a nonprofit corporation duly formed and validly existing under the

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laws of this State and has full power and authority to enter into this Agreement and carry out the covenants contained herein.

3.3 Developer will cause the Redevelopment Project to be constructed in accordance with the terms of this Agreement, the specific site plan it will be required to submit to the City and the zoning certificate it is required to secure under Section 4.4, and Developer is responsible for compliance with applicable local, state and federal laws and regulations (including, but not limited to, environmental, zoning, energy conservation, building code and public health laws and regulations).

3.4 Developer will obtain or cause to be obtained, in a timely manner, all required permits, licenses and approvals, and will meet, in a timely manner, all requirements of all applicable local, state, and federal laws and regulations which must be obtained or met before the Redevelopment Project may be lawfully constructed.

3.5 Developer has not received any notice or communication from any local, state or federal official that the activities of Developer or the City with respect to the Redevelopment Project may or will be in violation of any environmental law or regulation. As of the date of the execution of this Agreement, Developer is aware of no facts the existence of which would cause it to be in violation of any local, state or federal environmental law, regulation or review procedure, which would give any person a valid claim under the Minnesota Environmental Rights Act.

3.6 The construction of the Redevelopment Project would not be undertaken by Developer, and in the opinion of Developer would not be economically feasible within the reasonably foreseeable future, without the assistance and benefit to Developer provided for in this Agreement.

3.7 Neither the execution and delivery of this Agreement, the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this Agreement is prevented, limited by or conflicts with or results in a breach of, the terms, conditions or provision of any contractual restriction, evidence of indebtedness, agreement or instrument of whatever nature to which Developer is now a party or by which it is bound, or constitutes a default under any of the foregoing.

3.8 Developer will cooperate fully with the City with respect to any litigation commenced with respect to the Redevelopment Project.

3 .9 Developer agrees to pay the total amount of any costs, charges, expenses and attorneys fees reasonably incurred or paid at any time by the City because of any Event of Default by Developer as to any stipulation, agreement, and covenant of this Agreement, resulting in any suit or proceeding at law or in equity to which the City shall become a party in reference to Developer's interest in the Redevelopment Property or the Redevelopment Project.

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3.10 Developer will cooperate fully with the City in resolution of any traffic, parking, trash removal or public safety problems which may arise in connection with the construction and operation of the Redevelopment Project.

3.11 The construction of Phase I of the Redevelopment Project will commence on or before July 1, 2015, and barring Unavoidable Delays, will be substantially completed by December 31, 2016 (refer to section 7.3).

ARTICLE 4. RESPONSIBILITIES OF DEVELOPER.

4.1 Redevelopment Project. Developer shall continue all efforts to effectuate the Redevelopment Project pursuant to the concept design included in Exhibit D. Developer shall keep the City advised of its progress in meeting its obligations under this Agreement and any changes or alterations that may become necessary to the concept design included in Exhibit D.

4.2 Redevelopment Costs. The Redevelopment Costs, as estimated and summarized on Exhibit E, are essential to the successful completion of the Redevelopment Project. Developer shall be responsible for the entirety of the Redevelopment Costs, and shall make payment for such expenses as they are incurred. Developer agrees that City shall bear no responsibility for any operational expenses for the Depot or the Redevelopment Property following the completion of the Redevelopment Project, and further agrees not to seek subsidies or other financial assistance from the City to cover any such operational expenses.

4.3 Fundraising. Developer shall diligently continue its efforts to raise the funds necessary to cover the Redevelopment Costs and provide the security required in Section 4.7 herein. If, at any time, Developer concludes that it will be unsuccessful in raising the funds necessary to perform its obligations under this Agreement, it shall promptly notify the City of its conclusion, which notification will constitute a Default Event and permit the City to proceed under Section 7 .2 herein.

4.4 Permits. Developer shall obtain or require its contractors, subcontractors or other authorized agents to obtain all necessary permits required by any applicable federal, state or local law or regulation, including but not limited to:

(a) Building Moving Permit. Developer shall adhere to the requirements of City Code § 16-31 to apply for and secure a permit to move the Depot from its present location to the Redevelopment Property. In addition to the requirements of§ 16-31, Developer shall have secured the site plan permit required in paragraph (b) of this Section and provided the security required in Section 4.7 before the City will issue such permit.

(b) Zoning Certificate. Developer shall adhere to the requirements of City Code § 5.5.1 to apply for and secure a zoning certificate for the specific site plan to be proposed for the Redevelopment Project.

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4.5 Environmental review. The City shall at its cost perform a Phase I Site Environmental Assessment of the Redevelopment Property. Developer shall be responsible for all subsequent environmental review required, including, if necessary, a Phase II Environmental Assessment. Developer shall be further responsible for any and all clean up or remediation of any pollutants or other environmental hazards present on the Redevelopment Property that may be discovered in any stage of environmental review, except that nothing in this Section shall be interpreted to limit Developer's right to terminate this Agreement pursuant to Section 7 .1.

4.6 Development Land use. Developer shall complete the work to relocate the Depot to the Redevelopment Property and renovate the Depot pursuant to the specific site plan it will be required to submit to the City and the zoning certificate it is required to secure under Section 4.4 and City-approved plans and specifications, to make it suitable for a viable use or uses within 10 years of the date Developer assumes title to the Redevelopment Property pursuant to Article 5 of this Agreement. Thereafter for a period of 10 years, Developer shall devote the Redevelopment Property to the continued use of the Redevelopment Property as a viable use or uses as permitted by zoning for the property and building(s) at the date of purchase, or as approved through the Planning Commission processes. The conversion of any portion of the Redevelopment Project to any other use(s) shall trigger the City's option to repurchase the Redevelopment Property pursuant to Section 4.6 herein and constitute a default and permit the City to proceed under Section 7.2 herein, unless the City first approves said change in use(s) in writing.

4.7 Security. To guarantee compliance with the terms of this Agreement and payment of the Redevelopment Costs, Developer shall furnish the City with an irrevocable letter of credit, dated at least 30 days before the date of Closing, in the form attached hereto as Exhibit F from a bank for $293,550, which figure represents 100 percent of the estimated Redevelopment Costs summarized on Exhibit E. This breakdown is for historical reference; it is not a restriction on the use of the security. The City Administrator shall administratively reduce amount of the letter of credit required by this section to reflect the dollar value of any in-kind donations secured by Developer upon Developer's submission of proof of such donations satisfactory to the City Administrator. The bank shall be subject to the approval of the City Administrator. The security shall be for a term ending December 31, 2017. Individual security instruments may be for shorter terms provided they are replaced at least thirty (30) days prior to their expiration. The City may draw down the security, without notice, as necessary to remedy any violation of the terms of this Agreement or if the security is allowed to lapse prior to the end of the required term. If the Redevelopment Project is not completed at least thi1iy (30) days prior to the expiration of the security, the City may also draw it down. lfthe security is drawn down, the proceeds shall be used to cure the default. Upon receipt of proof satisfactory to the City Administrator that the Redevelopment Project has been completed and financial obligations to the City have been satisfied, with City Administrator approval the security will be reduced from time to time by ninety percent (90%) of the financial obligations that have been satisfied. Ten percent (10%) of the amounts certified by the Developer's design professional shall be retained as security until the Redevelopment Project has been completed, and all financial obligations to the City have been satisfied.

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ARTICLE 5. AGREEMENT FOR SALE AND PURCHASE OF REDEVELOPMENT PROPERTY. Subject to the terms and conditions hereof, the City agrees to sell to Developer, and Developer agrees to purchase from the City for the amounts and on the terms provided in this Agreement, all the City's right, title and interest in and to the Redevelopment Property, excepting any portion thereof identified prior to the Closing date by the United States Department of Transportation Federal Transit Administration (FTA) as its preferred location for a transit hub within the City of Northfield pursuant to Section 5.2 below, and further excepting any easements and rights benefiting or appurtenant to the Redevelopment Property and improvements including any right, title or interest in the bed of any street, road, highway, alley or other public way adjoining the Redevelopment Property.

5.1 Purchase Price for the Redevelopment Property. Developer agrees to pay the City a total of One dollar and No/100 Dollars ($1.00), in cash funds, for the Redevelopment Property. The City hereby acknowledges receipt of the sum of One Dollar and No/100 Dollars ($1.00) from Developer as earnest money hereunder. Developer shall pay the balance of the Purchase Price for the Real property in cash funds to the City on the Closing Date.

5.2 Transit Hub location reserved. The City and Developer acknowledge that an as yet unspecified portion of the Redevelopment Property has received preliminary consideration from FTA as the site ofa federally funded transit hub proposed to be located in the City, which would require that said transit hub location remain under City ownership. In the event that FT A, the City, and Developer collectively determine prior to the Closing Date that a portion of the Redevelopment Property is a suitable location for the transit hub and that such transit hub could be constructed in a manner that would not unreasonably interfere with the Redevelopment Project, the Parties shall cooperate as necessary to effect the subdivision of that portion of the Redevelopment Property necessary to host the transit hub from the remainder of the Redevelopment Property, and only the remainder of the Redevelopment Property shall be conveyed to Developer under this Article (the Form Limited Warranty Deed attached hereto as Exhibit B being amended accordingly before its delivery to Developer). Further, in such event, the City agrees that any structures to be constructed in connection with the Transit Hub shall be architecturally compatible with the Depot. Developer and City additionally agree to collaborate to explore possible shared site amenities that serve both the Transit Hub and the Depot Building, e.g., accessible parking, a sheltering pavilion, site lighting, informational signage, bike racks, trash receptacles, and benches.

5.3 Option to repurchase. The City shall retain a conditional option to repurchase the Redevelopment Property valid for a period of I 0 years from and after the Closing Date for an amount equivalent to the Purchase Price. The City's option shall only vest upon Developer's breach or default of the terms and conditions of this Agreement, including a failure to devote the Depot and Redevelopment Property to a viable use or uses within the time provided for in Section 4.6 herein. The City may, following the occurrence of a triggering Default Event, in its sole discretion and judgment, exercise the option to repurchase as provided herein.

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5.4 No assumption of liabilities or obligations by Developer. Except as may otherwise be expressly provided in this Agreement, all commitments, liabilities, and obligations of the City of every kind or nature whatever, whether known or unknown, liquidated or unliquidated, fixed or contingent, which in any way relate to the Redevelopment Property or to the operation of the Redevelopment Property before the Closing Date, shall remain the commitments, liabilities, and obligations of the City. The Parties agree that Developer shall have no commitments or obligations nor assume any liabilities or responsibilities as successor to the City by operation of law, or as a result of the City's operation of the Redevelopment Property prior to the Closing Date.

5.5 Survey. The City previously commissioned a survey of the Redevelopment Property that contains all information required to (a) provide an accurate legal description for the Redevelopment Property, and (b) accurately reflect the locations of all buildings and other improvements and fixtures located thereon. A copy of the survey is attached hereto as Exhibit A. The City represents and warrants that it owns the Redevelopment Property free of any encumbrances not indicated on Exhibit G. Developer may obtain, at its own cost and expense, an updated survey for the purposes of project development.

5.6 Title Insurance and Marketable Title to the Redevelopment Propertv.

(a) The Delivery of the Title Commitment. Developer may obtain, at its own expense, a Title Commitment. Developer shall pay all costs associated with obtaining a Title Policy including, but not limited to, updating of the abstract or obtaining a new abstract of title for the Redevelopment Property, title insurance premiums and title examination fees, issued by a Title Company. The Title Commitment shall be based upon the description of the Redevelopment Property provided in Exhibit A and shall show fee title in the City, subject only to the City's option to repurchase the Redevelopment Property under Section 5.3, any encumbrances indicated on Exhibit G, and other permitted encumbrances waived in writing by Developer, and shall provide for extended coverage risks and include special endorsements for zoning, contiguity and such other matters as Developer may request.

(b) The Making and Curing of Title Objections. Developer shall be allowed 20 days after receipt of the Title Commitment in which to make objections to the content of the commitment, said objections to be made in writing. If there are any objections to the title which are not remedied by the Closing Date, the City shall have 120 days from the date of receipt of said written objections in which to remedy said objections.

( c) The Consequences of Failing to Cure Title Objections. If said objections are not remedied within 120 days from the date of the City's receipt of said objections, then Developer shall have the following two alternatives:

(!) Developer may accept title to said Redevelopment Property subject to said objections; or

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(2) Developer may declare this entire transaction to be null and void.

If Developer declares this transaction to be null and void pursuant to this paragraph, any earnest money paid by Developer to the City shall be immediately refunded by the City to Developer.

5.7 The Closing. The Closing shall occur on a date mutually acceptable to the City and Developer after such time as each of the conditions precedent to closing set forth in Section 5.10 below have been satisfied or waived by the party benefitting from the condition. The Closing shall take place at the offices of City Hall, 801 Washington Street, Northfield, Minnesota 55057-2565, or at such other place as may be agreed to mutually by the Parties. The City agrees to deliver possession of the Redevelopment Property to Developer at the Closing.

(a) The City's Closing Documents. On the Closing Date, the City shall execute and/or deliver to Developer the following:

(!) Deed. A Limited Warranty Deed, in a form reasonably satisfactory to Developer, so as to vest in Developer good and marketable title to the Redevelopment Property, free and clear of all liens and encumbrances apart from(!) those indicated on Exhibit G; (2) the City's conditional option to repurchase the Redevelopment Property under Section 5.3, and (3) any other permitted encumbrances that may be waived by Developer.

(2) Seller's Affidavit. An Affidavit of Title by the City indicating that on the Closing Date there are no outstanding unsatisfied judgments, tax liens or bankruptcies against or involving the City or the Redevelopment Property; that there has been no skill. labor or material furnished to the Redevelopment Property for which payment has not been made or for which mechanics' liens could be filed; and that there are no unrecorded interests in the Redevelopment Property not reflected on Exhibit G, together with whatever standard owner" s affidavit and/or, indemnity (AL TA Form) which may be reasonably required by a title company to issue an Owner's Title Insurance Policy, if required by Developer.

(3) Well Certificate. The City shall provide to Developer a Well Certificate in the form required by Minn. Stat. § 1031.25, subd. 1, paragraph G), signed by the City, disclosing all wells located on the Redevelopment Property within the meaning of Minn. Stat. § 1031.005, subd. 22 as they exist on the Closing Date.

(4) Storage Tanks. If the Redevelopment Property contains or contained a storage tank, an affidavit with respect thereto, as required by Minn. Stat. § 116.48.

(5) Other Documents. All other documents reasonably determined by Developer to be necessary to transfer the Redevelopment Property to Developer free and clear of all encumbrances, including Phase I Site Environmental Assessment, other than Permitted Encumbrances or as otherwise provided for herein.

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(b) Developer's Closing Documents. On the Closing Date, Developer will execute and/or deliver to the City the following:

(I) Payment for the Redevelopment Property. The Purchase Price for the Redevelopment Property of One Dollar ($1.00).

(2) Title Documents. Such affidavits of Developer, Certificates of Value or other documents as may be reasonably required by a title company to record the City's Closing Documents.

5.8 Proration of Costs. The City and Developer agree to the following prorationing and allocation of costs regarding this Agreement:

(a) Title Insurance and Closing Fee. City shall pay the cost of compiling the abstract and will pay all additional premiums required for the issuance of the Title Policy, if required by Developer. Developer will pay any reasonable and customary closing fee or charge imposed by any closing agent designated by the Title Company.

(b) Deed Tax. City shall pay all state deed tax regarding the deed to be delivered by the City under this Agreement pursuant to Section 5.7(a)(l).

( c) Property Taxes and Special Assessments. Developer shall assume responsibility for property taxes payable beginning on the Closing Date and thereafter (including unpaid installments of special assessments, if any).

( d) Recording Costs. Developer will pay the cost of recording all documents necessary to place record title in the condition warranted and requested by the City in this Agreement. Developer will pay the cost of recording all other documents.

(e) Attorneys' Fees. Each of the Parties will pay its own attorneys' fees, except that a party defaulting under this Agreement or any closing document will pay the reasonable attorneys' fees and court costs incurred by the non-defaulting party to enforce its rights regarding such default.

(f) Title Policy. Developer may obtain, at Developer's expense, at closing a title policy issued by a title company, or a suitably marked up commitment initiated by a title company undertaking to issue such a title policy required by the commitment as approved by Developer.

5.9 Survival of representations, warranties, agreements and claims. All representations, warranties, and agreements made in connection with this Agreement will survive for 10 years past the Closing Date and the termination of this Agreement.

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5 .I 0 Conditions Precedent to Closing.

(a) Conditions Precedent by City to Obligations of Developer. The obligations of Developer to consummate the transaction contemplated by this Agreement are subject to the fulfillment by the City on or before the Closing Date of all of the following conditions, which conditions may only be waived by Developer in writing:

(1) Representations and Warranties True. All of the representations and warranties of the City contained in this Agreement shall be true and correct on and as of the Closing Date.

(2) Covenants and Agreements Performed. Prior to or on the Closing Date, the City shall have performed and complied with all covenants, agreements or conditions and delivered all documents required by this Agreement to be performed, complied with or delivered by the City.

(3) Environmental Conditions. The environmental condition of the Redevelopment Property shall be acceptable to Developer in its sole discretion.

( 4) Title. Title to the Redevelopment Property has been found to be, or is made acceptable in accordance with the terms of Section 5.6 hereof. Developer shall also have received, on or prior to the Closing Date, title insurance coverage effective as of the Date of Closing in the form and content required by Section 5.6 hereof.

(b) Conditions by Developer Precedent to Obligations of the City. The obligations of the City to consummate the transaction contemplated by this Agreement are subject to the fulfillment on or before the Closing Date of all of the following conditions, any of which may be waived by the City in writing:

(I) Representations and Warranties True. All of the representations and warranties of Developer contained on this Agreement shall be true and correct in all material respects on and as of the Closing Date.

(2) Demolition permit. Developer shall have successfully applied for and secured demolition permits from the City for the existing Depot and for the existing Freight­house south of Third Street, having acquired permission from the railroad for this demolition work on their property, and with the City's cooperation of this permit process prior to the land transfer.

(3) Building Moving Permit. Developer shall have successfully applied for and secured a building moving permit from the City as required in Section 4.4 herein.

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( 4) Zoning Certificate. Developer shall have submitted a proposed site plan for the Redevelopment Property and successfully applied for and received a zoning permit from the City as required in Section 4.4 herein.

(5) Security. Developer shall have submitted the irrevocable letter of security required in Section 4.7 herein to the City.

(6) Covenants and Agreements Performed. Developer shall have performed and complied with all covenants and agreements or conditions contained in this Agreement and delivered all documents required by this Agreement to be performed, complied with or delivered to the City.

ARTICLE 6. INDEMNIFICATION OF CITY.

6.1 Developer releases from and covenants and agrees that the City, its governing body members, officers, agents, including the independent contractors, consultants and legal counsel, servants and employees thereof(hereinafter, for purposes of this Article, collectively the "Indemnified Parties") shall not be personally liable for and agrees to indemnify and hold harmless the Indemnified Parties against any loss or damage to property or any injury to or death of any person occurring at or about or resulting from any defect in the Redevelopment Project or on the Redevelopment Property, provided that the foregoing indemnification shall not be effective for any actions of the Indemnified Parties that are not contemplated by this Agreement.

6.2 Except for any willful misrepresentation or any willful or wanton misconduct of the Indemnified Parties, Developer agrees to protect and defend the Indemnified Parties, now and forever, and further agrees to hold the aforesaid harmless from any claim, demand, suit, action or other proceeding whatsoever by any person or entity whatsoever arising or purportedly arising from the actions or inactions of Developer (or if other persons acting on its behalf or under its direction or control) under this Agreement, or the transactions contemplated hereby or the acquisition, construction, installation, ownership, and operation of the Project; provided, that this indemnification shall not apply to the warranties made or obligations undertaken by the City in this Agreement or to any actions undertaken by the City which are not contemplated by this Agreement but shall apply to any pecuniary loss or penalty (including interest thereon from the date the loss is incurred or penalty is paid by the City at a rate equal to the Prime Rate) as a result of Developer's actions or inactions with respect to the Redevelopment Project.

6.3 All covenants, stipulations, promises, agreements and obligations of the City contained herein shall be deemed to be the covenants, stipulations, promises, agreements and obligations of the City and not of any governing body member, officer, agent, servant or employee of the City, as the case may be.

ARTICLE 7. TERMINATION. This Agreement shall remain in effect until such time as the City's conditional option to repurchase the Redevelopment Property is exercised or expires, or upon such earlier occurrences as follows:

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7.1 Termination by Developer. At any time before relocating the Depot to the Redevelopment Property, Developer may terminate this Agreement by providing 30 days written notice to the City. Upon termination under this section, the City shall release the irrevocable letter of credit and return any security provided by Developer under Section 4.7, less any expenses incurred by the City to which it is entitled to reimbursement under this Agreement. If termination under this Section occurs prior to the Closing Date, the City shall assume responsibility for the cleanup or remediation of any pollution or environmental hazards present on the Redevelopment Property that may be discovered in any stage of environmental review. If termination under this Section occurs after the Closing Date, the City may exercise its option to repurchase the Redevelopment Property pursuant to Section 5.3 above.

7.2 Termination by City.

(a) Developer Report. Within eighteen (18) months following the execution of this document, the Developer shall submit a report to the City Council documenting the status of its efforts to raise the funds necessary to cover the Redevelopment Costs and perform its obligations under this Agreement. If the City Council reasonably concludes from the report that Developer has made insufficient progress in fundraising such that the Developer will be unlikely to raise the funds required on or before July 15, 2015, the City Council may act to terminate this Agreement within 60 days of receipt of Developer's report by providing 30 days written notice to Developer.

(b) Developer Default. If Developer has failed to satisfy the conditions precedent to closing on Developer's purchase of the Redevelopment Property under Section 5.lO(b) on or before July 15, 2015, or otherwise defaults on a material obligation under this Agreement, the City may terminate this Agreement by providing 30 days written notice to Developer. If Developer then fails to satisfy the conditions precedent to closing on Developer's purchase of the Redevelopment Property within such 30 day notice period, this Agreement will terminate and the City shall return any security provided by Developer under Section 4. 7, less any expenses incurred by the City to which it is entitled to reimbursement under this Agreement.

7.3 Effect of Termination. If this Agreement is terminated pursuant to this Article, this Agreement shall be from such date forward null and void and of no further effect; provided, however, the termination of this Agreement shall not affect the rights of either party to institute any action, claim or demand for damages suffered as a result of breach or default of the terms of this Agreement by the other party, or to recover amounts which had accrued and become due and payable as of the date of such termination.

ARTICLE 8. GENERAL PROVISIONS.

8.1 Cumulative Remedies. The Parties agree that in the event of a breach of this Agreement, the party adversely affected by the breach shall not be required to elect a single remedy. Instead, that party shall be entitled to pursue any and all available legal and/or equitable

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remedies, including but not necessarily limited to injunctive relief, specific performance, and the recovery of money damages. The Parties agree that the specific mention of certain remedies in this Agreement shall not in any way prevent the Parties from pursuing any other remedies available to them that may not have been specifically mentioned in this Agreement.

8.2 Voluntary and Knowing Action. The Parties, by executing this Agreement, state that they have carefully read this Agreement and understand fully the contents thereof; that in executing this Agreement they voluntarily accept all terms described in this Agreement without duress, coercion, undue influence, or otherwise, and that they intend to be legally bound thereby.

8.3 Authorized Signatories. The Parties each represent and warrant to the other that (I) the persons signing this Agreement are authorized signatories for the entities represented, and (2) no further approvals, actions or ratifications are needed for the full enforceability of this Agreement against it; each party indemnifies and holds the other harmless against any breach of the foregoing representation and warranty.

8.4 Assignment. This Agreement may not be assigned by either party without the written consent of the other party.

8.5 Modifications/ Amendment. Any alterations, variations, modifications, amendments or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing, and signed by authorized representative of the City and Developer.

8.6 Records-Availability and Retention. Pursuant to Minn. Stat.§ 16C.05, subd. 5, Developer agrees that the City, State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of Developer and involve transactions relating to this Agreement. Developer agrees to maintain these records for a period of six years from the date of termination of this Agreement.

8.7 Compliance with Laws. Developer shall abide by all Federal, State and local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this Agreement or to the facilities, programs and staff for which Developer is responsible.

8.8 Interest by City Officials. No elected official, officer, or employee of the City shall, during his or her tenure or employment and for one year thereafter, have any interest, direct or indirect, in this Agreement or the proceeds thereof.

8.9 Governing Law. This Agreement shall be deemed to have been made and accepted in Rice County, Minnesota, and the laws of the State of Minnesota shall govern any interpretations or constructions of the Agreement without regard to its choice of law or conflict of laws principles.

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8.10 Data Practices. The Parties acknowledge that this Agreement is subject to the requirements of Minnesota's Government Data Practices Act, Minnesota Statutes, Section 13 .0 I et seq.

8.11 No Waiver. Any party's failure in any one or more instances to insist upon strict performance of any of the terms and conditions of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment of that right or of that party's right to assert or rely upon the terms and conditions of this Agreement. Any express waiver of a term of this Agreement shall not be binding and effective unless made in writing and properly executed by the waiving party.

8.12 Severability. The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision. Any invalid or unenforceable provision shall be deemed severed from this Agreement to the extent of its invalidity or unenforceability, and this Agreement shall be construed and enforced as if the Agreement did not contain that particular provision to the extent of its invalidity or unenforceability.

8.13 Entire Agreement. These terms and conditions constitute the entire Agreement between the Parties regarding the subject matter hereof. All discussions and negotiations are deemed merged in this Agreement.

8.14 Headings and Captions. Headings and captions contained in this Agreement are for convenience only and are not intended to alter any of the provisions of this Agreement and shall not be used for the interpretation of the validity of the Agreement or any provision hereof.

8.15 Survivability. All covenants, indemnities, guarantees, releases, representations and warranties by any party, and any un-discharged obligations of the City and Developer arising prior to the expiration of this Agreement (whether by completion or earlier termination), shall survive such expiration.

8.16 Execution. This Agreement may be executed simultaneously in two or more counterparts that, when taken together, shall be deemed an original and constitute one and the same document. The signature of any party to the counterpart shall be deemed a signature to the Agreement, and may be appended to, any other counterpart. Facsimile and email transmissions of executed signature pages shall be deemed as originals and sufficient to bind the executing party.

8.17 Other Documents. Each party to this Agreement agrees, both at the Closing and after the Closing, to execute such other documents as may be reasonably requested by the other party in order to complete the transactions contemplated by this Agreement.

8.18 Notices. Any notice required or permitted to be given by any party upon the

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other is given in accordance with this Agreement if it is directed to the City by delivering it personally to the City Administrator of the City; or if it is directed to Developer, by delivering it personally to an officer of Developer; or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid; or if transmitted by facsimile, copy followed by mailed notice as above required; or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed as follows:

Ifto the City:

Copies to:

If to Developer:

Tim Madigan, City Administrator City ofNorthfield 801 Washington Street Northfield, MN 55057-2565

Christopher M. Hood, City Attorney Flaherty & Hood, P.A. 525 Park Street, Suite 4 70 St. Paul, MN 55103-2122

John M. Ophaug Schmitz Ophaug & Dowd, L.L.P. 220 Division St. 5 Northfield, MN 55057

Rob Martin, Co-chair Save the Northfield Depot 414 Riley Drive Northfield, MN 55057

Notices shall be deemed effective on the earlier of the date of receipt or the date of deposit as aforesaid; provided, however, that if notice is given by deposit, that the time for response to any notice by the other party shall commence to run one business day after any such deposit. Any party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change.

[Signature pages to follow]

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective as of the day and year first set forth above.

THE CITY: City of Northfield

~~ Ro•t!.tJ.Yfti.?

Date:_!_/ 1_31_1~~--- ATTEST:

By: Qnfl~ Deb Little, Its City Clerk

STATE OF MINNESOTA ) ) SS.

COUNTY OF RICE )

The fore oing instrument was acknowledged before me this \2Jth day of _._....,,._._,, ____ ,, 2012, by Mary Rossing, as Mayor, and Deb Little, as City Clerk, for the City of No hfield, Minnesota.

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• M1111ENIUREIRCKSON llllDRYNUIMllNlfiSOTA

11fC1 I Id ElliwJan,31,2015

40

DEVELOPER:

-ru1y 13 Date: ......, I

2. 0 l.J,. ::,:::"(h m4 Its: Co-chair

By: Lynn Vincent C'. -\_;, - J' '..,., '-'--~\_ \

Its: Secretary

STATE OF MINNESOTA ) ) SS.

COUNTY OF RICE )

L The foregoing instrument was acknowledged before me this ~day of ~~ , 2012, by RJb /J])Jr•t'h. , as c__,; ·/Ac1/ r , and

(', ~J: 11« l"n j: , as (er c:J,ei; >- , for Save the Northfield Depot.

•

SANDRABREMER NOJAllYPUBUC·MINNESOTA

.,, Can11i1111111 EllpfllsJan. 31, 2015

Notary Public

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EXHIBIT A

Surveys of the Redevelopment Property dated April 13, 1988 and November 6, 1990, respectively

42

APPENDIX H: County Plat Documents (7 pages)

WESTS I

. KNOW ALL .MEN SiY T!J!:SE P.RESEU'I'S; That t.h"G C:l.t1 er Uortht11tld• a muniaipal Cot>pcNti.on v.nder the l&W~ of the State o:f' l-li.nn11cota, owner o.nd pro;pt'ieto1" o:r ' .. ho. rollovQ.ns: da9cribad. ln'OP.er~y s1tua.t.ad in t.110 coun!'y ot Moe state or YJ.11n1t.11ota.1 to W1t:

'lb&.{ port ot' tots 1, 2 1 3 and lO :ln Bl.eek 1 in Sohf.IQl Ser:>tion Add:t.tion ta th" Citf or Uol"thtield, boundd and dctacriboG. aa tollou-1u .BeGinning at tbo po:lnt of 1htel"aection or tho Southerly line ot so.td Plack I ar.cl the Southeasterly rtcht-or .. way line 'Ot tho tor'l!IW C:Mcasot M.13.waultua and St. Po.ul. Ra.:Ll\YS)' Co:lll)&nYi t.her.oe Uorthoaste1'lY Alo11a aaiii South1tastarJ.y risht-of-Wa.'f lino ta tJ1e North line or l.ot. 3- 1n saiu Block 1; th-&nr.B rasterl.y alons aa:t.cl Nortb line ot Lot 3 a d:l.atatice or l:it feet, J40l'6 c.r lass, to a )'IO:l.nt ciietant ltO feet. SoutJ.d&eter1y, r.ieasurff radia.Uy, Iron: rmid Southeo.Dtorly rir,bt .. ot .. w.o.:r lifte ot \.he former Cl'.1.caso 1 MiltiAukee- ~d St. Paul RRilwa,v COlllpany; 'thehc:e So1.1.thwes .. t~rly i:o.rsllrtl "ltth as.id Southeasterly rigtit-of .. way ll:n.it to tbe So1,1ch l.:l.no ot' aa:l.d Lot 3• thence. "'lnCt.erl7 elOl'l(l' :;!lid South line 01' Lot .5 " J:L.:siAttce ot 10 f(let, 111orc ~ l11ss, tu "' 11oint dietaJ\t. !iO f't!C:t .Soatl.C!&.1.terly1 J:.ou.i;u:reoi 1'a.cl.!ally 1 i"rcur. ai:-d SOU'Lboaoterl!,• l'ight•ot .. l\'Qy Uno; thence- Southwes-­terl,y ;parallel lYitn .e:aid. Soutbff.1i1tGrl1 r:tcht .. of .. wiiY. lin~ to tt.e Boutl:. line ot Lo~ .a in aa1d. Block 1; '-hem::11 Euetwly o.lons sa:t.d South l.ir.e or l,,(ot. 2 to a :point disto.nt .20 feet Eaeterl.)' 1 meae:ured 11t .r!.r.ht ~ng).e-.u 1 :rro~ 1.he centor lir.a of the mun tz.ack ot tho Chicairo ani1· r;orth weet..ern Trans .. por-.:at.1or. Gc;epoin:ir ( t~:rNM"ly t.':o Cl;icaBO Great Welitlll'n Ra1l\YO>' r.or.ipan)· ) 1 as E1a1d l'll4ih track cant.tl" line wa'l or1c~nii'.!.ly located and i:ata.l.l.).shed; thence Southwester,:." pN>all<:l With eatd la.et dem.;o.:-i.b•d or::.c1na1 nteJ.n Waiilc cunter lihe- to tho South iinr ot said m.cck t 1 thence WeGte.rly along e!'.!d sou+~ linn o: Eloc:k 1 to the p~nt o~ bec1nning. · JJ SO r 'P.liat pa.rt ot vacated. Fi rat a tr.oat l:finR Weot~l:r ot a at.rlllsht lins · dl'awn from a J!oint on the :lorth line ot Lot. 5 in 8.1.ook Ei 1h School Set" .. :lon Addition to the CS.t:r ot Northf1eld 1 distant ,, !e1:L Xa.a~et'l;y of tlia Um.-thwost caner thoraOr, t.o a. po1:ot on thit £1auth line of Block 1 :l.n ee.!d School Sectton Addit.ion, d1atur1t ac toot Ji'.aatorl)', meaolll'ed at rit;bt angles, from the center l:Lnf! ct the main. track (now zoomoved) at the Cb:Lcaao Great f11;1sturn Rail\'la)I' CO!:lptillY Cnow the Chicago 8lld NortJ1 westOl'n Tran&,l>o1•ta.t.:l.on co1niian,y) 1 aa .ult.id :rn11i:i.n track center l:tn• YAu or;tg;LnA11Y loc•ted and. eatabliehed, and l:t.ing r&.o.terl;? i;:i!' the :iS'a.st.erl)! r:ight·ot ... w.ay l1he of tba forgsr Cb1cm.&D .. Milwa11kae, st. Paul ana. .P$d.t1c &UlrorAc!: Com;an,v es sQ1d· nrht ... or ... w2Q· ltna :I.a not. loe1.1,tect. ALSO; Tbat PIU't of I.ote 4, 5, 6 1 ?t 8, 9 n:id. 10 :tn Mock 6 iti School Soation .Addition to tho Cit)" 01' No1•\.blie1a, bounded and descr1bet1 as tollcrna; · ltpginning a.t the po.tnt at' J.ti.ta.re~ct:l.on C.!' tl~r .South liiio of oaid. Bloclf 6 and the soutlt&S.Dterl.1 !'ight. .. ot-wa;y linu of t:he !'ora:.o:r ~!-...f.Cas.o, ~1W4Lu ... koo (11"".4 St. Po.Ul RoJ..l.wa.y COJJJJHJN'j therac:e Hortheaet.81'~' alonP." a.aid. Sou~bes.atarl,y l'i(iht-or .. w~ l.ine to th& tlO?"th J.:inO! of sai.d moak bl thence En.sterb along .said Horth l:tne r!' Elock lJo to q rc..:o:t C!ie­tant ,, f'edt Et.un.orl.y o:r U1e JlOJ'th¥1e&t CDrn.ei- of tot ~ 1n catd Block £i thehcl!! llou"ul':e~r.terl~ ll.lCbf.' a atl'AiSl'it l:lnu to 1.he Sauthweet oox-naro ot Lot 4 in said Block 6i thmce .soutberlv c.lonc t.ht.· ~a.t lino ot Lot 8 Jon said BloM 6 to a J:lOln'.. distant 190 teet NOJ•thdrly, •ea.wred at right Mcl11G, f'l'om th.a .sout~ l:Ln.a o.r said Mock 6t thence Westerly parallel wi.th tho Soutl: lino ot s;i;l.<l Dl.OQh F t1. d1u­tance of 30 fe~t. t.c:or. en• luae1 to a pot.nt distant e..~ teat. Southoaster11, treaisured ia ... risbt ariglea, tro1:1. tho cant@ i1ne ot tbR moat Sou~J1eQstarly aide Uac:IE of' .the Chi.:-~ and HortJ:, Weatorn Trana .. · por-ta:tion Company (fo'i'.:ierl:y t.1;0 Chica.lio Oreu.~ l'lest.t>1'l'I Railwo,v C:Ol'l'l)&?I,,"'), a.o sai.d alde tr.Qol< wao located .,Prior to it.e rer:1.ov"lJ 1.bar.oe 011t.b:·.111stc;rJ~ parallel ;;:1th said tide t.r~ck conter line! to tho Eoutb line of ·aatd Block. E.; thence Weoterl.)' a.long said 8outl1 11ne of EJ.oct- t. a d! st&nr.:e or 00 ... eet 1 0 l'll01'e or lera, to tbQ point or bolr.l,nning.

J.t.r.Or ~hat ]'111.~t ot var.ated Sprln~ St.root and iota 6 1 ?, 8 -nd 9 in E.lock ?, All in School Section A:ldtt:1t>n to tho O"J.t;y ot Nor1.,hfioJd.t hO\l:ided as follows: On lhct swti'I h.v t;be Weste:rl;v ewt:im11i011 or· t.llo South line o.f' uail! BlocJt ?i On tho Sout:het:i1nterlY zidt bl' a l:Lrie psraJlal, w:tt.h and diatant 9 f'oot SouthentttOl'lY 1 maasu.'r'al!. at right angloc ft-oi:; the center line ot the mdn track or the Chicago and NOl"th :?($fi-tern ':;'rant.1;-ortation Com)>a."lY (formerly tile abiCJl.go 0%-eat :;ect.ern .Rii.:Ll\'q COlll}>an>") 1 as amid. r.1111,.r. t.1"oolt is now ;ioce.ted• On tho ~fo:rth\'t&u~erly aid~ I;~· a line )arall11l With and d1otao:t. 50 /oet Hc:>Z>tbitoflt~rly 1 11teaau!'ete al richt anrloo1 frolli Ga!ld 1111.dn t.rac:Js c.eirter lino, n.s 1;1ldrl 111n.Ln track was orid,r.all.)' lo.:ato:l; And on the- 'Nort.h bY 'tho North lino ot aai.c!. :Slool: '1 aud tbo Westerly ·exton• oion tbareo:r • .AI.Sos That JW"t o:I' tot.a It a.nd 5 in Sloe!~ 1? in' School Sect:l.on Addition to tho C'.it)" ot Northli~ld, · ly!ns llou"tbeasto:rl;.; or u. lint. 114rllllel Wi:th ar.ci. di111tant ZO taet nortb!!'eaterly inoasured 'at r1.ght. uncle.a a:.id ra1.iall)', Crom tt-. .. nent1;tr· l~ n.e or tlto ll'!B1.n t.t'i;tck or the C!dC!ISO an~ Horth \•:cat&J'n 'Trana .. port.ation Col'l:panj' (i'Ol·mc:rly the Cbic~o Oreo.t Western Rm.lway Colllpa.i;J) 1 aa eld.d 11:o.in tro.cl; cfrater lino WM onS1nUlly 10,.~:tod. Md t1Dtabl'!.abed1 · ALSOt Tl-At "'!.rt or ve. .. · .• tetl Si::1.:;c :;treot. ~·1n!f Sau~borly of the Sout.l: line of ~irl.:-d st~oct, o:ir­t.end11::!!.. a.nd iy:tnis ]fgi-thcrly c; .. a l:Lnp :pural.iol With a!ld diatGnt. 10 teet. l~ort.h11rlyl. ;l!Ganll?'\td·r1uu ... all(, r.rom the conteJ' line or a ctiur' 'track nr the tormer OJ'O.:.C&tc, Miln.u..lt-ae, St • .t'&l.ll en.I!' Pni::ific ~&.i.U'IJ&Li. t!Olll'p.lllll':r· lll\d. 1Y1?'!11' Vll!IJ'Ll.t'~Y O:'· $1:.e.t;.o ~J'llnk il:..gliwe;:r Ho. '· . A~O; Tha.t pc.rt t>: J.et ), ?.loclt 2l it. t.~1r City or Hort.bticld1 lYinc E&!l1.~rl1 01· a line tii~ta.nt­~O rQet !lort.hw"sterly, J?:c:ocured .. adie.lly, i'!'Olll the origin«1 ma1n trad c:or.~e:r lino o! the ChiclllJ."O and J-?o:>~h \'.'o.;:t:tr"n ';'r~r.r;Jcri'!::(t;.~ .. o!:. t;o::ri~l':;." and !yins ?;cl'thcr·:.:.- at r l:l::!e di.e-:,.-,t 10 f1111tt Tim-t}i;:ca .. t.erl;,•, 1:1or~u;.od ra~!&.11~·~ fJ.•®> l.i:e .:<:!'~.-1· :..!r::' o! t.itO CP'J:r"' traf'k r.t lhe C':t'..:!.caco, 1-:.Ll"Wo.lllte.::, .:a. :?a~l o.l'::i PP':ific i~k.i: r ... ~. Cn1i1!'ar.:;, ·

Has cauno~ the eru:.:: +o b~ .:!1\1?'\''("'.i od at:::l : l-r.::.toc!' ni; Wl'.S'l'SIDE ADDITION .and de 1;,er~b,- doMt.c a.nd Co:licate to t!1e p1.1bl:l,c '!'CJ' public u~11 "'oru\·oi" t.t.~ ~td!'eri~:-.t.11: llG shown o:\ the plu.t :er drAinasr an~ 1.tt.lJ.tt:r pul" .. -;ioses o!lly.

43

DE ADDITl.QN

Bl'A'l'.t or t:IHNESOTA COUll'l":!' or RICE 'l'ho tot1t80"lng 1.nat'l'W'lcnt. wae o.eknoulodge4 botoro me th111 ..lL._ da,y of {J.Yd , 1988, 'by 'ii!llllll" R. 01111 Mayor and Karl Hublll'1 .. Jr., C1ey Cler!' of""ilii City ~f If fit114, a 11111nic1pa.l eorpor-o.t1on under the laws ot the State."t Jlllnneaota. ?~}.. . ~:·

. . CJ:LLlU-.L. ~<U/ Hotlll'l' P'.iblic, m.cu Coimty. M1nneeot.a Uy Commt.alt.I On h.Pireo · 'e1 - 1'1"- ~!1

I be.reby "'"rtit.Y that. t have surveyed. az:.d platto4 the Pl'Operty deacribod on this l'lat o11,a IYESTSiltS A?ll>ITlON.1 that Ud.a ]>lat 1e ii conect i;oe~asontat1on af the Olll'Ye,y, that .. u diatruicca are correctlY· 11hown or. the plat in feat a.r.d hundredth.11 o:· a root, that all 111W1w11ent.e tiave been corroectl;y pJ.aocd in tho ground •a Bhnn, tb11:t the out.Side boundary li1u111 ue COJ'rrsctl.1· de.rdgno.tld on tho plat and. thr:1t thal'o 4%'e no wet lande or PQb11c highwieye to be .le!IJ.1St1Bte.il otheJ', th~n as abcwh.

AJIPl'oved W the Plann1xg Co::id.ss.L~n or tlia City er North11~d1 ~:inneBota, Ol)t.he..i.t!b..dafOC _•wb : 1 1988. i.,, "i.

. . z t*p;·{-»·• ....

We do bereb1 c11rt1f.Y that on the ~ d.a•/ o! Mn+1 h 1 1. f!J.nnaaotG approYod t.h1e plat. .

ChWi.1an

· Cairn~ 'l're1ui1n· 1 Rice Count. 1 H:l.nneaota

lfo delinqamlt t~•u 4u.a .and tranofl!t anto:ra::I ~h!G /.3~d ot . !?...,~: 1 1988.

~· .. ·::!!:~ '• ''-' ~ O

'-IJ2::> C01:Ul,t1 Audi or, Rii:e CountJ, H1nr.ooot.•

bocu.eutr.t 1iu.t1bel' 2 .2. · · :l:i' D · ':.:. I l:or~b,y cel'tit.Yifa.f'TlirnaEr1111ant r.a11 tilad :ln the otfica or the Count1' Jtocol'der to1· r11coi•d this _day ot : .. , 19.&8, at ..!,.o!clock ~.v.., and was dbl:t rocMde4 in .Boo._ _____ _ or. page · .....

':JHEET 1 OF 2.

44

~ .. ";i "' b1~ flt \Ir \Hl:.14 l~N Pil'C. IV\111iU!o\fNT I ':JU ANO M.-.lf.t.t.o f)'t Ru;.1!.oTQM-io,, !t:o. 11)'1'1&, UH.1.1."ft 0,.\'IL~I~ 'btilloWNo

TH~ ::,OU'TM L1N .. or. ~'-Or..IC.'l;t "1 AHD 8 lib A..'l>'!>ull.ttb 'T'o \-IAVB A ~~t.IWb (.I~~ "'Mi'~· M.'W

02.Aioot~C - UT1l..\TY s--e.M&N.T'!I> Au. ";-1otciwi.t. 'T'MU'P

. tutiKO. JO f=Ktt"l' \N "'111>nt AAD ACJD1NtM&. 'ioTU~T \..oo1f.~ UNULVD 0'flolab.iiS l~~v.T~~ 0

1 lr.tc."•40F~

....

WEST

I LOC.A.T\ON ............

.,

45

'SIDE ADDITION

(>

" uJ ~-•I

.!::W. 7 <l

:!

8

-··-

~ .

--

> ,---..,~;

<Clh· STRF..ET •

5

':>HEET Z OF Z

46

"NOW 111.1. N&h ay 'l•lll?Stt llRl!:Sl!!N'l'S1 't'IU•l lhll (:.I.Ly ur ~!,U'Lhllulcl, a ll'UlllOJ.pol col'pohtian unoer tho lowa of tile State cl Htnnesoto. owner end proprietor of thB fallDVlng, doac:ribcld property aitu11tod in t11t.i' C»untY oi' Alco, SttJto of' Hinneaotll, to wit 1 ·

That port ot: 81ock 21, Or.ig.tnal 'fawn Plat cif Nnrthfll11.&d, JU.or: County, l'linne•oto on4 that port ol elaok ) 'l, sohOtJl &octlon. Aild.ition, i!itr of Norrl1f:iold, Rica County, Minnoaoto, dt11u:rlbolf 45 fo.llowe1 C0~11c:l11U at tho northllOSt c:ornar of ttlock l, WBS1'Sl0! ADDJ'i'IOH, City of No~·thtiold, Rica C'oun.ty, Mipnooot•J Thonca N88• )91 55•w, 1:1lon9 th6 south l1ne of !l'hird Strcret, a di1tance of 4~.00 Coet to tho point of b1tglnnintJ 1:1l tho lond to be d1uutrJhoch •rt.once liJl• l4 1 04•w, a dJau111ce of !56,ll foet t.ci ~point on th"lt south .line of aaiel Blnek ll, di•ta·nt 42.GO foot e.uutu:ly 0£ th• 111outhwo11t cio~ncr ot l.ot 4, &aid Bl4aM JJ1 'l'l\enco stla• 34t 4~•£. "110119 '"icl IOUtb line. "cU,1t&onc• ol 15.00 t'lltf.ll.f TIUJRCO Sill" 2!P 31"W, " dlatanco of 112.11 feat to 11 po.int on the ea~t 11.110 of J.ot ~. ol 11~;L(J BlocJI: :u, dlatont 8.So .feet sout1u1oeterly, ii11Hl&Ul"cul ro.41.Ally, of tho conterll.no or " apul' track of iloc> Lino Ra:llro.11d <:..im,pany, ror1110t'ly known as tbe Ch.leago, Hllw&ukeo, st': Paul and Paci!io !loilroadl «:'ornpatiV1 'J'h,.nco so• 55l 47"1f. along so1d ea»t J.ine. a dist11oae of 1.011 f11111t to ita lntar~ ''ct.I.on witb a lino dilitant 9.:io Co11i soutJure•t•rly of and 1>0rallel vlth tho cantorlimr of •aid ai:ut trackr 'l'henco eou1.h'Wl!!llL~rly, p1u:allol w.l.th ru11d apur trAck. al~ng ii f'lon-tangontial curve, concave to tho south•,iutt, . hoving a ctiord bno~in9 er sst• 47• 5J•w. o rodlua of ~06.49 foot, • ccnt~ol dnglfl oi 24• 40' 29". a dJ:stanc~ or 12!1,72 feot1 'l'he111:e s41~ 11' J'•w. pai:allol with snid 11pur track, a d1111otanoo of J,!io feat to 1ts intar1iscti9n

·1. w:Lth the noJ!'th U.n• Qt YacrotoCS Fourth Btl'DDt.r 'J'h111'11cn N89• 4"4' 41•w, 1don9 · ~ uaid north line, a lf,h;tanc;;-v ()f l3.,7 feet to iJ paint ha:rtsin1:1fuir J:Oferrcd ~ to aa "Point A"J 'l'honc111 .NM1• 44~ 41"111, alon9 soi4 notth linii. 11 i;l.l.St11n<:1t

ot J,84 1'oet to it• u1toraeol:ion '"'ith a Jlno Oi1tant 50 f.eet southe1111>t61."]y "of 11:n4 po.r<11l.lol with thG cenu1rlinet of' tho UiDin 1ro.ck of Soo tin• ltiJil•oad Company. formai&1y knuwn as the Chiaogo,"HilYuukoo, St. ~aul and faail.l.c Hai1i:oad C'o111pany1 1'hGnco northeaDtG'tly, parallel w~th 11aJ.d m111in Jro.ck. c:ilong a non-tangontifll tu.irva, oanaave ta the 11oi:thwe111t. haVJ.ng a dlol'd beor-1no of N31• 1!12' 48"B, a .rad:t.us of 1480!.69 teat, n central angle of 7• SS' l6", a diatance·of 20),12 feat to a point qr co"pound cuzve1 'l'hanco north.001t.11&"1lf, pei:11l.lal '!llilh 111.hJ 111oin t.niok", •long n u111ge11t.1.111l co:\n,·ve, cancavo ta the riorthw.at. havlno: a chord b111ari119 of N27' 0!> 1 s1•z, o radiu1 !tJ19.!>B fe•t, "'04'Rt&'4l lllnglo ol l' JD' o;•, D. 1J1.atanC!111 of 15:t.:U feat ta i"ta interaeation wJth th• aourh lino. or 'Third !11'DQt1 Thenca saa• 38' S!!i•E, along •aid 1;10u\h Uno, o1 di•tAncie ot 74.12 .£.a:et to die t)Qint of b119.f.nn1n9." :iubje&:t to a 19 toot wide cioa1111t1ent for railroad purpoaos, the cantoi-lino of whiCh :ts deacl'ibad as tnllowa 1 BGginn1nCI a' a&.td •point A• r 'l'honca Nf1" 27' 39•£, a diatance of 13.1) foccr 'l"llcnca north•aaterly, along a tan'!J&ntlal cune, tiol"IClllV" to tha 5ouchoast, halflng 111 r.arltlls of 51.1.99 reet, to 'lte: e.oate-rly 1.tne ot the allov• d1;1aoi:tbeo: P&operty ond th111re t.1111sml.neti11!)'. • Subjoct to o 16 foot wlda e.1111eA111nt !or .railro11d pu.tpois11•, th" cicintei:'liaa: of which J.a d.e11e&.t.bod aa to110wtH Be.'ill.11n.i119 at so.id •ftoint. ,.. J 'l'h11nce lHi" 27 1 39•1 • .s dist11nce ot 36-,11 fact, 'lbttncut n~theaaterl~. alohg a tefigGntlal curve. concave to th•norlhWCst, having a cadius at 11G.,S Cc6t, a oentrol engl11 of 11• ~~· la·, c fl1stanco or 24).08 fuetr Th-r.ce NZ9• 33' 01"B, a d.i•tem:o 0£ 'i l•~t and there totmim1tJng~ And th•t pn.1't of block 8 11nd v.:1cat11d SprJ.no Streot, in Scheiol S#lction <\OdiU,lllll, City Of Nt»r:lllf.lelcl. RiCCI Ci:nint:r. Hi11n••at11, deaci:itoad "" followa1 8vgit1n1ny at the !llO\ltbwe111t <;orn•r Of llouk 2, W.B87Sll>E ADD1'l'IGN, Cily of NGrtbfiald. Dice C1Ju11t.y, Hi11ne11ota; Th•nce N8D" 30 1 55'•w. along tb• no.rth linG of Third Streo~. a di~tanae of 61.A9 feat to its lr.ter­&ectlon with o l:i.110 diatonl: 50 :teeL aouthe411tarly Of and pnrallel w.tth th• c11ntor11n• of tho Rain track or Soo J.lna M.ailraad Cor.ipany, formerly Ju:11:1wn aa thu Chl.cago, Kilw11ukoe, St. Paul and P•cifia"~ilrood Campany1 Thonca nor.thea1nerly, po1ralJ.al wit·h aal.d main traCk. alol\~ <! non ..

~2~f•::~·~21:f."!' r=~~::V:f ri,;~~5~0~!=~&!• c::;!:? :n~:r afb;:r;~~ l~", e di•tb:Q.ca or 3:i1 .. :u luet e.o it11 1ntaraiucit~on with the easterly O)Ct•nsion of tho QOlllth li.n• of Becari.d Stt"f:llltr 1'l10nf>IO S88• 40' 27"'2, 4 dist;wnce Of 21,20 ta•l to the no~theqat corner ot aaid ~lock l, WESTSTPE iont~JON,

•Thonae Sl4" 48 1 22•w. alo119 the ·wo:&tas-ly l:i.no of a<Jlli block l, a di•t.nneo or 327,41 leCHl 'l'honca: 80" 41' 12~w, al(Q')g tna wa'Jt 11110 6.1! said DJo~JI Z, A diata11co a! ia.04 taet to the point uf \109innin9.

And th•t Po.1.11 (,. Hannon and nor1>.u·a II. llanaon, hU•bnnd a110 wl.flft owno.r.o and propriotor11, 11nd ca111111i.:n1Ly Malio1111l BISnk, a Unitott sto.t13& corporation, mcrLg111911& 01 tbo follow1n9 aeacrJ.bed P.:ropttrty liituatoct 111 tlia County of Rica, State of rU.nl\esotfl. to wit-1 •

'l'hat port of tllock 21, Orlglnal 'ro111n Plat ot' NOl'thf1ald, lticfll County, Hi111uu1ota tll\d that pArt of BloCJ.: l'J, Dahool lloc:U.011 Add.\tian, City of Nortl\U.t12d, R1CG Caunty, Miru1eaota, joscoribod aa folJow&1 Bcgin:iing at the noz-th'!Ulllt crormt1' ot Block 1. WB":S'l'SlDB ADDJTJON, C'1t,p Of Northfillld:, Rico County, »1ru1oaota1 Thcinco NS&• 38' ~s·w. ftl<lnfl th" south lina of 'l'htrd StreDt, o d.b1t4nco of !i,.Z.73. fa.eti T111111~1t SJl" 34' 04•w, a diutanco of llio6,;IJ feot to a poin1: on the south lJno u! said DlacJ.: l'l, d;i,iot,1nt 42.00 t"llt ea:ato&'l)' of the aauthwost cornc.1 0£ Lot 4, D>oid Block 17J 'l'bvnc111 S&8• 34' 42•8. along aold !JOUtb lJ,no, a distance Of 15.00 fa1Jt, 'l'bonea S31• 2!>' 31"W, e dillt.!lftca of 80.06 feet to its inlocaciction vi.th a line di1tant B.~D teat northweatatly, mt:ias~rod radially, of t~o c~ntor~ lino ot a apur tz-aok or tho. loo Llnu Railroad, fol'llle.rly thr; Chic11go, . Hilwaukee, St. P•Q~ an4 Pa(lifio 1'ailroud C:ol!IJ)i1ny1 Then"Cc northitasterly, , p11roll•.J. wit.II a11ld 111puc- t.racJ.:, along a non•tonojl;ontlal curvo, concovtt to tho &outhc:oat, lto.ving 11 ch.o"' blllet"ltl:'J ot N'IO~ 41' 411•1, a racUus of ~40.50 fe•c, o eantr•l &ngl• or 11~ :ll' 59•, ill d;i.stancre cf 101.23 feet to it• ' J.ntera11ction ici th tha ao\lt.herJy e:iitenstc:in Qf tho 'ff)Otorly linu cf 11:i1id . Ulock J, WBS'!"SlDB ADPl'l'lCN; 'J'llence nc.rthueotorly, 11long a f\Ot1-t1.1ng1tl\l'inl c111rvi:l concaY" to tile r.ort.hw1111t, hllv1ng a cbo&"d be11t"in9 ot roa~ ~ft' O.~"E. o11 rNd ms of :Z24l.24 :11et, a c41ntrol anulu of 0' 02' 43", " Qi11t.on1;c of J. 78 fa11t t111 the 110111tbwaatlilrly Ct.li"AC\.r cf t14J.d Blor.k 1.1 'l'huncu northoDat~ orly ar.d 6eotoi:'I)' 1.tlong 'II• .,,,lli•t'1rly line Qf 11;s1.d Block l !;I) \1111 point of bQogj.nnin!l • .

H.,,..,., oauaed th• 11<111111111 to be 111i:vayod ar.d plolh1d oa Wl!'S'l'SlDB 'l'lflHD Mlb:t'J"lON and dg h•l"Gby cloniitc and dert1cate to tll111 p\1111.ic Coi- putol.\c \UU11 torevor t1111 ca11:-ttmant1 011 allown ·on tt1"' plat roe dr1o11noga and uUlity p~rJ1ill1U1a only.

47

48

WESTSIDE THIRD ADDITION

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49

EXHIBITB Form Limited Warranty Deed conveying Redevelopment Property to Developer

(Top 3 inches reserved for recording data)

LIMITED WARRANTY DEED

DEEDTAXDUE: $ -------- DATE: ________ ,2012

FOR VALUABLE CONSIDERA TJON, City of Northfield, Minnesota, a body politic and corporate under the laws of the state of Minnesota ("Grantor"), hereby conveys and quitclaims to Save the Northfield Depot, a nonprofit corporation under the laws of the state of Minnesota ("Grantee"), real property in Rice County, Minnesota, legally described on the attached Exhibit "A", together with all hereditaments and appurtenances belonging thereto, subject to the following restrictions, covenants, and conditions:

1. The real property herein conveyed shall be devoted to the following use: operating a financially viable property and building use or uses with Northfield's historic 'Milwaukee Road' Depot on the premises.

2. The real property shall be devoted to such use by the Grantee in accordance with the provisions of this Deed.

3. The Grantee shall devote the real property to its intended use within I year from the date of this Deed and maintain such use for a minimum period of five years thereafter. If the Grantee fails to devote the real property to its intended use or fails to devote the real property to its intended use at any time as required herein, Grantor shall have the option to repurchase fee title to the real property for the consideration of One Dollar ($1.00), less any taxes and other encumbrances affecting marketability of title. Notwithstanding the foregoing, Grantor may, at its option, consider an extension of time for good cause shown by Grantee. In the event an extension is granted, it (a) shall be to a date certain, (b) may be conditioned by Grantor to protect the public interest, and ( c) during the period Grantee shall not transfer title to the real property without the express written consent of Grantor.

After the Grantee has devoted the real property to its intended use, the Grantor shall provide to Grantee a certificate of compliance/completion in recordable form within 30 days from the determination thereof by Grantor.

Form 10.2.9 Page 1 of 4 50

Page 2 of 4 LIMITED WARRANTY DEED

4. The Grantee shall not transfer title to the real property within 6 years after the date of this Deed without the express written consent of the Grantor.

5. Any transfer of title to the real property made pursuant to the provisions of paragraphs 3 and 4 hereof shall be made only to a party who demonstrates to the satisfaction of Grantor that such party has the ability to perform in place of Grantee.

6. Incorporated herein by reference are all of the conditions of Minnesota Statutes, Sections 469.048 to 469.068, and all of said conditions and the conditions stated herein relative to the use of the real property are covenants running with the land;

This Deed conveys after-acquired title. Grantor warrants that Grantor has not done or suffered anything to encumber the property from and after April 13, 1998.

The total consideration for this deed is less than $500.00.

The Seller certifies that the Seller does not know of any wells on the described real property.

Grantor

The City of Northfield, Minnesota

By: ___________ _ Its: City Clerk

State of Minnesota, County of Rice

This instrument was acknowledged before me on ___________ , 2012, by _____________ ,as its Mayor, and by _____________ , as its City Clerk, of the City of Northfield, Minnesota.

(Stamp)

Notary Public

Form 10.2.9 Page 2 of 4 51

Page3of4

THIS INSTRUMENT WAS DRAFTED BY:

Robert T. Scott Flaherty & Hood, P.A. 525 Park Street, Suite 4 70 St. Paul, MN 55103 (651) 225-8840

Form 10.2.9

LIMITED WARRANTY DEED

TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS INSTRUMENT SHOULD BE SENT TO:

Save the Northfield Depot 414 Riley Drive Northfield, MN 55057

Page3 of4 52

EXHIBIT C Phase I Site Environmental Assessment of Redevelopment Property dated November 4, 2011

53

SOL.. TON & l'VIEN K. f INC@

Consulting Engineers & Surveyors

54

TABLE OF CONTENTS

1. SUMMARY ..................................................................................................................................... 1 2. INTRODUCTION ........................................................................................................................... 1 3. SITE DESCRIPTION ...................................................................................................................... 2 4. USER PROVIDED INFORMATION ............................................................................................. 4 5. RECORDS REVIEW ....................................................................................................................... 7 6. SITE RECONNAISSANCE INFORMATION ............................................................................. 11 7. INTERVIEWS ............................................................................................................................... 12 8. FINDINGS ..................................................................................................................................... 13 9. OPINION ....................................................................................................................................... 13 IO. CONCLUSIONS ............................................................................................................................ 14 I I. DEVIATIONS ............................................................................................................................... 14 12. ADDITIONAL SERVICES ........................................................................................................... I4 I3. REFERENCES .............................................................................................................................. 14 14. SIGNATURE OF ENVIRONMENTAL PROFESSIONAL ......................................................... I4 15. QUALIFICATIONS OF ENVIRONMENTAL PROFESSIONAL .............................................. 16

APPENDICES Appendix A - Site Visit Report Appendix B - EDR Historical Topographic Map Report Appendix C - EDR Historical Aerial Photo Decade Package Appendix D - Selections from the EDR Radius Report Appendix E - Interviews Appendix F -EDR Enviromnental Lien Search Report and Chain of Title Appendix G - Certified Sanborn Map Report, Appendix H - EDR City Directory Image Report Appendix I - EDR Building Permit Report Appendix J - EDR Property Tax Map Report Appendix K - City-Provided Historical Information

Phase 1 Environmental Assessment Q-Block City Parcel Property Nort~field, Minnesota BM! Project No.: T/5.104074

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1. SUMMARY

At the request of the City of Northfield, Bolton & Menk, Inc. has performed this Phase I

Property Environmental Site Assessment of the property located at Lot 00 I Block 001 and Lot

001Block002 of Westside 3'd Addition, Northfield, MN, 55057 (herein referred to as "the

Property").

This Property is made up of two parcels: 2236475033 and 2236478001. This Phase I

report treats these two parcels as one property.

Currently, the Property is a gravel parking lot.

This assessment revealed no evidence of recognized problem environmental conditions in

connection with this Property. However, due to the nature of the land use (railroad freight

loading/unloading adjacent to a lumber yard), it is unknown what activities and events occurred

at this site before environmental regulations required more detailed record-keeping. If the

property is to continue to be used as a gravel parking lot and no excavation will occur, there

should be no need for a Phase II Environmental Assessment. If construction excavation is

planned for the site, then a Phase II Environmental Assessment should be conducted.

2. INTRODUCTION

2.1 Purpose The purpose of this assessment is to identify to the extent feasible and as described in

ASTM El527-05, recognized problem environmental conditions in connection with the above­

identified Property.

2.2 Detailed Scope-of-Services

The methodology used in this assessment is as described in ASTM Standards El527-05.

2.3 Significant Assumptions

EDR, Inc. was used to do historical research. It is assumed that EDR, Inc. has access to

all available appropriate environmental databases and has provided all available data as part of

the research results.

Phase I Environmental Assessment Q Block City Parcel Northfield, Minnesota BMJ Project No.: T/5.104074

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2.4 Limitations and Exceptions of Assessment The limitations and exceptions of this assessment are those described in ASTM El527-

05. The level of inquiry and scope of this assessment are consistent with those described in that

ASTM standard. The limiting conditions associated with this assessment arc those ol'the costs

associated with and time available for the assessment. These conditions are consistent with good

commercial and customary practice.

2.5 Special Terms and Conditions There are no special terms or conditions associated with this report.

2.6 User Reliance This report is intended for use by parties who wish to assess the environmental conditions

of this Property, taking into account commonly known and reasonably ascertainable information.

This report is intended to identify recognized environmental conditions in connection with the

Property.

3. SITE DESCRIPTION

3.1 Location and Legal Description The Property is located in the city of Northfield, Rice County, Minnesota. The site is

west of State Highway 3, west of South Linden Street, south of 2nd Street West and north of 3rd

Street West.

This Property is made up of two parcels: 2236475033 and 2236478001. This Phase I

report treats these two parcels as one property. The Rice County parcel website printouts for

each parcel on an aerial photo background are included in Appendix A.

The Property is located in the central portion of Northfield. The Property is in the

vicinity of commercial and residential developments. The Property is west of the Cannon River

and east of the railroad, both of which run in a southwest/northeast direction through Northfield.

Phase I Environmental Assessment Q Block City Parcel Nortiifield, Minnesota BM! Project No.: TI 5.10407 4

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3.2 Site and Vicinity General Characteristics The physical setting of the Property has a relatively gentle sloping topography (0-2%).

The Property appears to slope to the east/northeast. The ground surface elevation is

approximately 918 ft. No soil borings have been taken for the Property. See site photos in

Appendix A.

According to the historical topographic maps (Appendix B) and aerial photographs

(Appendix C), the Property drains to the city storm sewer, and eventually enters the Cannon

River.

According to the EDR data search (Appendix D), the general direction of groundwater

flow is southeast, and the closest wells to the Property are less than I /8 mile away to the

northeast. What the EDR data search calls "Map ID I" is actually a Federal FROS Public Water

Supply System owned by Saint Olaf College -PWSID MN 1660012. The EDR data search lists

two wells and two well entry points within the Saint Olaf College PWSID MN 1660012 and

shows the status as "closed." No depth to groundwater was given for the Saint Olaf College

system. The next nearest well (Map ID 2) is less than 1/8 mile away to the southwest (Unique ID

00264134). No depth to groundwater was given for this well, either. Based on the locations of

these wells in relation to the Property, taking into account the general southeast direction of

groundwater flow, it appears that the Property would not impact these wells and these wells

would not impact the Property. Well locations are mapped on the physical setting source map in

AppendixD.

The soils on site are listed as "urban land." Soils are mapped on the SSURGO soil map in

AppendixD.

Utilities that are assumed to be in the vicinity of the Property, based on the site visit

(Appendix A), are underground water, wastewater, storm sewer, telephone and many

aboveground electric power lines. There is a fire hydrant in the boulevard of 3rd Street West, on

the south side of the Property.

Phase I Environmental Assessment Q Block City Parcel Northfield, Minnesota BM! Project No.: Tl 5.104074

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3.3 Current Uses of Property Currently, the Property is associated gravel parking lot.

The current owner of the property is the City of Northfield, since 1986.

3.4 Descriptions of Structures, Roads, Other Improvements on the Site Currently, there are no structures on site.

3.5 Current Uses of Adjoining Properties

The surrounding nearby properties are commercial developments immediately to the east

(El Triunfo ethnic store, Quarterback Club restaurant, Tom's Pro Glass, all of which appear tidy

and well-kept) with a railroad and run-down building immediately to the west of the property.

Formerly, there was a VFW building between the El Triunfo and the Quarterback Club, but that

was torn down in 2001. Further to the west is South Linden Street and single-family residences.

State Highway 3, a four-lane highway, is east of the Property. To the east of State Highway 3 are

the Cannon River and a small commercial area (Water Street S) including shops, restaurants,

Pool&Spa Boy, the Malt-0-Meal Ames Mill, and the Eagles' Club/VFW. 3rd Street West, a

two-lane city street, is south of the property. South of 3'd Street West is an old railroad depot

building, and a building including a gift shop, Chamber of Commerce, foot clinic, YMCA and

real estate company. 2nd Street West, a two-lane city street, is north of the Property. To the north

of2"d Street West is an insurance agency, a power substation and a gas station.

4. USER PROVIDED INFORMATION

4.1 Title Records Included in Appendix K is title information for both parcels of the Property, indicating

the City as the owner. Notes on the pages indicate that there are no deeds from the City to

anyone since the parcels were platted.

Phase I Environmental Assessment Q Block City Parcel Nortlifield, Minnesota BM/ Project No.: T/5.104074

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4.2 Environmental Liens or Activity and Use Limitations No environmental lien or activity and use limitation information was provided by the

user.

4.3 Specialized Knowledge The City provided a large packet of information gathered about the block bound by State

Highway 3, South Linden Street, 2nd Street West and 3rd Street West. The following is

information gleaned from this packet.

A previous draft environmental site assessment done in 2000 for the block bound by

State Highway 3, South Linden Street, 2nd Street West and 3rd Street West, which indicated

some recognized environmental concerns encountered by other facilities or sites in the

immediate area (Camelot Cleaners, 200 Water Street S [this is now El Triunfo store, to the east

of the site] possibly has vinyl chloride in the groundwater; and Schultzis Bike Shop, 115 Water

Street S had a leaking underground storage tank). The previous draft environmental site

assessment report is included in Appendix K. The final report was not found.

A review ofMPCA records for the Camelot Cleaners site is also included in Appendix K.

The review of the MPCA records indicated that there are residual levels of vinyl chloride and

tetrahydrofuran at the Camelot Cleaners site. There is no information regarding the migration of

this contamination off site.

Another previous draft environmental site assessment done in 2002 for the former VFW

building site (between El Triunfo and the Quarterback Club) is included in Appendix K. The

former VFW building was razed in fall of2001. The report indicated that the VFW site was not

downgradient of the groundwater flow from either the Camelot Cleaners or Schultzis Bike Shop

sites. Groundwater flow in this area is eastward, toward the Cannon River. This statement agrees

with the groundwater flow information found in the EDR reports for the Property.

Also included in Appendix K is an excerpt from an appraisal report conducted on the

property in 1988. The top photo on this report shows the Property from 2nd Street West, looking

south at the Property. A grain elevator is visible in this historical photo, but no longer exists.

The grain elevator appears to be on the west side of the railroad tracks, and therefore not on the

Phase I Environmental Assessment Q Block City Parcel Nortlifield, Minnesota BM! Project No.: T/5.104074

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subject Property. The bottom photo shows the Property from 3rd Street West, looking north at the

Property. An old storage building is visible in this photo. This is the same very run down

building that is currently adjacent to the subject Property. The Property had more vegetation in

1988; a tree and more grass.

A 1974 map with the parcel lines overlying an aerial photo shows the land use at that

time. Although the quality of the photo is not the best, it appears that there were no buildings on

the Property and it was covered with grass, or at least not pavement like the nearby streets and

parking lot for the commercial buildings facing the highway.

4.4 Commonly Known or Reasonably Ascertainable Information No commonly known or reasonably ascertainable information was provided by the user.

4.5 Valuation Reduction for Environmental Issues The Property is not being sold; so there is no purchase price to compare to fair market

value. Therefore, a valuation reduction due to environmental issues is not suspected.

4.6 Owner, Property Manager, and Occupant Information The City (the user) is the current owner of the Property. Names, addresses and phone

numbers for the previous property owners were not provided by the user.

4. 7 Reason for Performing Phase I It is assumed that the Phase I is being conducted to qualify for an LLP to CERCLA

liability; and to understand potential environmental conditions that could materially impact the

operation of the City associated with the parcel of real estate, if it were to be developed in the

future.

4.8 Other No other information was provided by the user.

Phase I Environmental Assessment Q Block City Parcel Northfield, Minnesota BM! Project No.: T/5.104074

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5. RECORDS REVIEW

5.1 Standard Environmental Record Sources Environmental Data Resources, Inc. (EDR) was contracted to perform an environmental

records search. The search distances for each database are listed in the Map Findings Summary

on page 4 of the EDR Radius Report in Appendix D. A list of the databases is included starting

on page GR-1 of the EDR Radius Report in Appendix D. Sources of the other data are included

with the data in the other Appendices.

5.1.1 Historical Aerial Photos A review of historical aerial photos for the Property confirms the site history obtained

through a review of the Property and interviews. Aerial photos from 2008, 2006, 2005, 1991,

1984, 1970, 1964, 1951, 1940 and 1938 are included in Appendix C.

5.1.2 Historical Topographic Maps A review of historical topographic maps for the Property confirms the site history

obtained through a review of the Property and interviews. USGS maps from 1991and1960 are

included in Appendix B.

5.1.3 Property Tax Map Report, Building Permit Report, Sanborn® "Fire Insurance" Maps and City Directory

There is coverage for the Property by Sanborn Maps and they are included in Appendix

G. There are maps dated 1951, 1943, 1930, 1922, 1910, 1900, 1894, 1889,and 1884. These maps

indicate that this area was used for loading and offloading railroad freight (likely lumber), since

the maps show a building labeled "Freight Depot" which seems to be the very run-down building

immediately to the west of the Property. To the east side of the Property, there was a lumber

yard.

City Directory information was not available for the Property, but is available for some of

the nearby properties. A review of this information confirms the uses of the nearby properties in

the small commercial area on the east side of Highway 3 (Water Street S) obtained through the

site reconnaissance. Past uses nearby this area include shops, apartments, restaurants, a dry

cleaners and a gas station. The EDR City Directory Image Report is included in Appendix H.

Phase I Environmental Assessment Q Block City Parcel Northfield, Minnesota BM! Project No.: Tl5.104074

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No coverage was provided for the target area by the Building Permit Report. The EDR

Property Tax Map Report indicating no coverage is included in Appendix 1.

No coverage was provided for the target area by the Property Tax Maps. The EDR

Property Tax Map Report indicating no coverage is included in Appendix J.

5.1.4 Chain of Title, Environmental Lien and Activity and Use Limitations Search Chain of title indicates the Property was first owned by Chicago and Northwestern

Transportation Company (before 1986), then by the City of Northfield from 1986 to the present.

In 2004, the City transferred access/drainage easement/temporary easement rights to the State of

Minnesota in a Quit Claim Deed. This quitclaim deed stated that the City gave the State of

Minnesota "all right of access as shown on said plat by the access control symbol;" "a drainage

easement in perpetuity as shown on said plat as to said Parcel 259, and designated as a drainage

easement;" and that "a temporary easement for highway purposes as shown on said plat as to

said Parcel 259 by the temporary easement symbol, said easement shall cease on December 1,

2008, or on such earlier date upon which the Commissioner of Transportation determines by

formal order that it is no longer needed for highway purposes." The EDR chain of title research

for each parcel, which includes the deed and the quitclaim deed, is included in Appendix F.

EDR did an environmental lien and Activity and Use Limitations (AULs) search on the

Property. No environmental liens or other AULs were found. The environmental lien search

report is included in Appendix F.

The environmental lien search information provided by EDR in Appendix F incorrect!)

noted that the State of Minnesota was the owner of the parcel. City-provided title information

for both parcels of the Property, indicating the City as the owner, is also included in Appendix K.

5.2 Additional Environmental Record Sources City-provided information is discussed in more detail in Section 4.3 of this report, and

the information is included in Appendix K. A previous draft environmental site assessment was

done in 2000 for the block bound by State Highway 3, South Linden Street, 2nd Street West and

3rd Street West. A review ofMPCA records for the Camelot Cleaners site is also included in

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Appendix K. Another previous draft environmental site assessment done in 2002 for the former

VFW building site (between El Triunfo and the Quarterback Club) is included in Appendix K.

5.3 Physical Setting Sources The USGS maps are included in Appendix Band the historical aerial photos are included

in Appendix C. More physical setting information is included in the EDR Radius Report in

Appendix D. Sources for this information are documented in the appropriate appendices.

5.4 Historical Use Information on the Property According to review of Sanborn maps, aerial photographs and historic topographic maps,

the Property was in use as a freight loading/unloading area since before 1884. It is difficult to

determine when active freight loading/unloading ended and the area became a parking lot.

Sanborn Maps are included in Appendix G. Aerial photographs are included in Appendix

C and historic topographic maps are included in Appendix B.

5.5 Historical Use Information on Adjoining Properties Environmental Data Resources, Inc. (EDR) was contracted to perform an environmental

records search. The minimum search distance was l mile. The review searches United States

Environmental Protection Agency (EPA) and Minnesota Pollution Control Agency (MPCA) lists

to identify any hazardous waste substances and/or petroleum products storage or spill locations

on or near the exact location of the Property. The review also identifies any solid waste sites in

the described location. The EDR Radius Map Report Executive Summary lists sites in the

vicinity that are listed in the regulatory databases. The closest site listed is less than 0.125 miles

from the subject Property -the Parts Department of Northfield at 205 3'd Street West,

approximately 0.034 miles to the east/southeast. See page 4 of the EDR Radius Report in

Appendix D. The search found:

• 1 CERCLIS (Comprehensive Environmental Response, Compensation and

Liability System) site between 0.125 and 0.25 miles of the Property;

• 1 CORRACTS (a list of handlers with RCRA Corrective Action Activity) site

between 0.5 and l mile from the Property;

Phase I Environmental Assessment Q Block City Parcel Northfield, Minnesota BM! Project No.: Tl 5. !04074

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• 2 RCRA-CESQG (Resources Conservation and Recovery Act - Conditionally

Exempt Small Quantity Generator) sites less than 0.125 miles of the Property and

9 more sites between 0.125 and 0.25 miles of the Property;

• 1 SHWS (the state equivalent to CERCLIS) site between 0.125 and 0.25 miles of

the Property;

• 6 LUST (Leaking Underground Storage Tank) sites less than 0.125 miles of the

Property, 7 more LUST sites within 0.125 and 0.5 miles of the Property, and I

more LUST site between 0.25 and 0.5 miles of the Property;

• 1 LAST (Leaking Aboveground Storage Tank) site between 0.25 and 0.5 miles of

the Property;

• 5 UST (Underground Storage Tank) sites less than 0.125 miles of the Property

and 10 more UST sites between 0.125 and 0.25 miles of the Property;

• 1 INST CONTROL (site that had an Institutional Control event) site between

0.125 and 0.25 miles of the Property;

• 2 VIC (Voluntary Investigation and Cleanup) sites less than 0.125 miles of the

Property, 6 more VIC sites within 0.125 and 0.5 miles of the Property, and 2 more

VIC sites between 0.25 and 0.5 miles of the Property;

• 1 BROWNFIELDS (a site formerly contaminated with petroleum or other

chemicals) site within 0.125 and 0.25 miles of the Property;

• 2 SRS (Site Remediation Section) sites less than 0.125 miles of the Property, 6

more SRS sites within 0.125 and 0.5 miles of the Property, and 2 more SRS sites

between 0.25 and 0.5 miles of the Property;

• 1 MN DEL PLP (this generally means that either no more cleanup is needed or no

more funding is needed for long term monitoring activities) site between 0.5 and

1 mile from the Property;

• 9 RCRA-Nongen (Resources Conservation and Recovery Act - Nongenerator)

sites less than 0.125 miles of the Property and 7 more sites between 0.125 and

0.25 miles of the Property;

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• 2 MN LS (Minnesota List of Sites) sites less than 0.125 miles of the Property, 6

more MN LS sites within 0.125 and 0.5 miles of the Property, and 2 more MN LS

sites between 0.25 and 0.5 miles of the Property;

• 1 MANIFEST site between 0.125 and 0.25 miles of the Property;

• and 13 WIMN (MPCA's "What's in My Neighborhood?" database) sites less than

0.125 miles of the Property, 44 more WIMN sites within 0.125 and 0.5 miles of

the Property, and 34 more WIMN sites between 0.25 and 0.5 miles of the

Property.

Many of these sites are listed in multiple databases; for example, Dufour Cleaners is

listed as SHWS, UST, VIC, SRS, MNLS, MANIFEST, and WIMN. Just because a property is

included on one of these lists does not mean that it is contaminated; only that it has the potential

to be contaminated and is therefore being tracked. A copy of the EDR Radius Map Report may

be found in Appendix D.

There were also 38 orphan sites that were not mapped; see page 685 of the EDR Radius

Map Report.

The environmental search reveals that no spills of hazardous and/or petroleum products

have been reported for the subject Property, and no solid wastes have been identified.

6. SITE RECONNAISSANCE INFORMATION

6.1 Methodology and Limiting Conditions A site reconnaissance was performed on October 6, 2011, by Chantill A. Kahler Royer of

Bolton & Menk, Inc. A summary of the site reconnaissance checklist and the site

reconnaissance photos are included in Appendix A.

6.2 General Site Setting Details and photos of the site setting are included in Appendix A. The Property is a

gravel parking lot.

Phase I Environmental Assessment Q Block City Parcel Northfield, Minnesota BM! Project No.: T/5.104074

Prepared by: Bolton & Menk, Inc.

Page I I

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6.3 Exterior Observations The Property is a gravel parking lot. On the west side, there is a small pile of sand (less

than 2 cubic yards). There is a grassy area surrounding the gravel parking lot on the north and

west sides. There is a small amount windblown debris such as wrappers, beer cans and a

innertube for a bicycle tire in the grassy area. There was a small puddle (less than 3 feet by 3

feet) on the south side of the site, but otherwise there was no other standing water on site.

6.4 Interior Observations This is not applicable because there are no buildings on the Property.

7. INTERVIEWS

Interviews were performed on October 20 and November 1, 2011, by Chantill A. Kahler

Royer of Bolton & Menk, Inc. The interview notes are included in Appendix E.

7.1 Interview with Owner The City of Northfield owns this Property. Jody Gunderson, City of Northfield Director

of Community Development, was interviewed on November 1, 2011. Mr. Gunderson stated that

the Property had been in use as railroad tracks/switchyard property since at least 1874, and that

the Property has been vacant for several years (since the City acquired the Property). Mr.

Gunderson stated that the Property had been used for agricultural purposes in the past, as a grain

elevator (however, when looking at the 1988 photo of the site from an appraisal report, the grain

elevator was on the west side of the railroad tracks and therefore not on the subject Property).

The City Public Works Director, Joe Stapf, is responsible for managing environmental matters

and complying with environmental regulations. The Property does not hold any permits, licenses

or waivers from the EPA or any state regulatory agency. The Property does not manufacture,

formulate, use, store, transport or otherwise manage any hazardous substances regulated under

OSHA, TSCA, FIFRA or HMTA. Mr. Gunderson mentioned that a previous environmental site

assessment done in 2000 for the block bound by State Highway 3, South Linden Street, 2nd

Street West and 3rd Street West indicated some recognized environmental concerns encountered

Phase I Environmental Assessment Q Block City Parcel Nortlrfield, Minnesota BM! Project No.: Tf 5.!04074

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by other facilities or sites in the immediate area (Camelot Cleaners and Schultzis Bike Shop).

(The previous environmental site assessment report is included in Appendix K.) Historic use of

the Property may have included creosote, associated with railroad ties and herbicide/pesticide.

The Property has neither above ground nor underground storage tanks. The soil on site is

presumed to be clay with lots of fill and rubble, and the approximate depth to groundwater is

estimated at less than 10 feet. According to Mr. Gunderson, it is possible, but not known for

certain, that material could have been hauled in from off site and used as fill.

7 .2 Interview with Site Manager No interviews were conducted in this category.

7.3 Interview with Occupants No interviews were conducted in this category.

7.4 Interview with Local Government Officials No other interviews, besides Jody Gunderson, were conducted in this category. A data

request form was submitted to Deborah Little and Jim Kessler with the City of Northfield on

October 20, 2011, but no response was received. A copy of the email is included in Appendix E.

7.5 Interview with Others No interviews were conducted in this category.

8. FINDINGS

We have performed a Phase I Property Environmental Site Assessment in conformance

with the scope and limitations of ASTM Practice E 1527-05 of the Q-Block City Parcel Property

in Northfield, Minnesota, owned by the City of Northfield. Any exceptions to, or deletions from,

this practice are described in the Introduction, Section 2 of this report.

Phase I Environmental Assessment Q Block City Parcel Northfield, Minnesota BMI Project No.: Tl 5.10407 4

fJreporl'd hy Bolton & Menk, Inc

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9. OPINION

This assessment has revealed no evidence of conditions indicative of releases or

threatened releases of hazardous substances on, at, in, or to the subject Property. However, due

to the nature of the land use (railroad freight loading/unloading adjacent to a lumber yard), it is

unknown what activities and events occurred at this site before environmental regulations

required more detailed record-keeping. The environmental impact of the historical use of this site

is unknown. If the property is to continue to be used as a gravel parking lot and no excavation

will occur, there should be no need for a Phase II Environmental Assessment. If construction

excavation is planned for the site, then a Phase II Environmental Assessment should be

conducted. Rationale for this opinion has been included in the report above.

10. CONCLUSIONS

We have performed a Phase I Environmental Site Assessment in conformance with the

scope and limitations of ASTM Practice E 1527 of the Q-Block City Parcel Property (the

Property). Any exceptions to, or deletions from, this practice are described in Section 2 of this

report. This assessment has revealed no evidence of recognized environmental conditions in

connection with the Property. However, the environmental impact of the historical use of this

site is unknown.

11. DEVIATIONS

This report conforms to the ASTM El527-05 standard.

This report does not cover the existence or non-existence of the following conditions:

asbestos, radon, lead-based paint, wetlands, air quality, or mold. No other known data gaps exist.

12. ADDITIONAL SERVICES

No additional services were performed as part of this Phase I.

Phase I Environmental Assessment Q Block City Parcel Northfield, Minnesota BM! Project No.: Tl5.104074

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13. REFERENCES

EDR, Inc. database search results are included in the Appendices. All other rei'ercnccs are

as noted in the report above.

14. SIGNATURE OF ENVIRONMENTAL PROFESSIONAL

I declare that, to the best of my professional knowledge and belief, I meet the definition

of Environmental Professional as defined in 40 CFR §312.10 of this part.

I have the specific qualifications based on education, training, and experience to assess a

property of the nature, history, and setting of the subject property. I have developed and

performed the all appropriate inquiries in conformance with the standards and practices set forth

in 40 CFR Part 312.

Chantill A. Kahler Royer, P.E.

CJ.1J..i1:t1_P 1'.A k.(l:lL"'" f2r?,'-"'-Signature

Project Engineer Title

Phase I Environmental Assessment Q Block City Parcel Northfield, Minnesota BM! Project No.: T/5.104074

11-29-2011 Date

Prepared by: Bolton & Menk, Inc.

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70

EXHIBITD Redevelopment Project Proposal and Phase I Concept Design

71

March 8, 2011

MEMO TO: Members of the Northfield City Council Tim Madigan, Interim City Administrator

FROM: Rob Martin and Lynn Vincent, Co-chairs Save the Northfield Depot

RE: Request for Collaboration with Save the Northfield Depot

Attached you will find the background for a proposal for a collaboration between Save the Northfield Depot and the City of Northfield scheduled for discussion at your March 15, 2011 meeting. The proposal reads as follows:

That the City of Northfield collaborate with Save the Northfield Depot, a non­profit community corporation, in saving the Depot. Save the Northfield Depot will prevent demolition of the 1888 depot, a valuable part of our Northfield heritage, and will assume responsibility for relocation, renovation and operation as a public asset and resource - projected to be a Visitor and Transportation Center. In the collaboration, the City will provide the public land on Q-block (parcels #2236475033 and #2236478001) adjacent to the Canadian Pacific Railroad property and, upon receipt of the depot building from Canadian Pacific, transfer ownership of the building to Save the Nortlifield Depot.

The main section of the attached document addresses the specific focus of the meeting, i.e., our request for a collaboration and the anticipated responsibilities for both Save the Nortlifield Depot and the City of Northfield. To prevent duplication of information you may have from our previous presentation, supporting information is placed in the Appendices.

The attached documents provide some details underlying our high level of confidence and commitment to this project - one that we believe will benefit many components of the community and one that can be accomplished. We have identified many other communities that have achieved similar salvage and restoration efforts of their historical depots; we, too, can succeed.

We want to work with the City of Northfield. The City and Save the Northfield Depot have common interests and goals regarding the welfare of our community. At this critical juncture in the project, the City is key to its success. Please contact us if you need additional information for the meeting; our contact information is below. Thank you for your attention to this project.

Rob Martin, Co-chair 820 Fremont St. 507-645-6902 [email protected]

Lynn Vincent, Co-chair 414 Riley Dr. 507-664-9554 [email protected]

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SA VE THE NORTHFIELD DEPOT Q&A

1. Will the depot move require the purchase of private land on the Q-block? No. The current Site Plan as developed and recommended from our Design Charrette shows the DepotNisitor Center entirely within the bounds of the two parcels owned by the city. The Site Plan includes the drive through lane, drop off area, and parking.

2. What are the plans for accommodating parking? The parking adjacent to the Visitor Center is maintained for visitors, and the transportation related parking is planned to avoid negative impact on the Q-block commercial business parking needs. Potential additional parking could be developed across 2nd St. to the north, across 3rd St. to the south and on the west side of the tracks.

3. What is the time frame for the first phase of the project? Site Environmental Assessment 1 month - initial or Phase I Prepare the site for the move 1 month Move the building to site 1 month Secure/restore the exterior 2 months - depending on funds and crews Site development work 1 month - concurrently with exterior work Interior rehabilitation 2-4 months - depending on funds and crews

4. What short term expenses for the city might be negotiated? The expenses could include legal fees, surveying and closing costs. Because of site environmental hazard concerns, it is typical that the owner of a property engages in the required Phase I and perhaps Phase II tests, before the property changes hands.

5. What long-term expenses would the city incur after the transfer of land? There will be no long-term costs to the city.

6. Would the Save the Depot consider leasing the land from the city? This is certainly an option.

7. Would the city receive tax dollars from the site? Depending on the use, taxes may be generated.

8. Does the Save the Depot plan to own the depot forever? That is the plan for the foreseeable future.

9. Would .the City benefit from the sale of the land if Save the Depot sold it? In the transfer provisions, the city could have first right of refusal.

10. Was Depot placement on the west side of the tracks considered? Very high voltage power lines are overhead on the west side; specific regulations

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apply that prohibit building beneath them. That being said, the land west of the tracks between 2nd and 3rd Streets ought to be reserved for transportation related uses, initially for expansion of parking, and for needed 'green space'.

11. Why is the east side of the tracks the preferred and recommended location? • Near original site/tracks (remains eligible for preservation funding) • Able to maintain historic integrity of structure. • Preference of citizens at community meetings. • Highly visible: near highway and elevated. • Able to serve as a potential catalyst for economic development of the area. • High functional potential: multiple users, high traffic. • Easy bus access: straight-through drive for buses. • Easy auto and pedestrian entry and exit access from both znd and 3rd Sts. • Adequate adjacent parking: potential sites on south, west and north. • Potential for financial self-sustainability. • Space for possible expansion. • A valuable public use for this under-utilized public property. • Identity: heritage gateway

12. What Benefits would the City and Larger Community enjoy? A wide range of inter-connected and mutually-supportive benefits result from this the Visitor Center/Transportation Center concept. The development serves as an economic catalyst, removes a source of blight, reuses an existing building required to become a Green Step City, follows the Comprehensive Plan, saves a Northfield Heritage Preservation site, leverages resources, increases community awareness and pride, serves as a tourist attraction, provides another community gathering place, and connects the east and west sides of our town center. The combined features of a central accessible location and a valued structure will serve as an excellent Visitor Center for the entire community.

The Save The Northfield Depot Organization 8 March 2011

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A PROPOSAL TO THE NORTHFIELD CITY COUNCIL 8 March2011

Based on the intense work by the Save the Northfield Depot organization for more than a year, its Steering Committee proposes the following for City Council consideration.

PART I: PROPOSAL

A. Proposal Summary

That the City of Northfield collaborate with Save the Northfield Depot, a non-profit community corporation, in saving the Depot. Save the Northfield Depot will prevent demolition of the 1888 depot, a valuable part of our Northfield heritage, and will assume responsibility for relocation, renovation and operation as a public asset and resource - projected to be a Visitor and Transportation Center. In the collaboration, the City will provide the public land on Q-block (parcels #2236475033 and #2236478001) adjacent to the Canadian Pacific Railroad property and, upon receipt of the depot building from Canadian Pacific, transfer ownership of the building to Save the Northfield Depot.

B. Project Background Summary:

The existing Depot has been a focus of interest since the early I 980's, when it was first threatened to be demolished, but was spared due to the purchase and work of Chip DeMann. The Milwaukee Road bankruptcy judge ordered 17 nonessential structures in this district be demolished. DeMann bid the demolition offering the court $10 along with an agreement to remove the depot. When the Soo Line Rail Road took over operation of the defunct Milwaukee Road, DeMann negotiated an agreement whereby the Soo Line would reroof the depot and agree not to demolish it. Of the original 17 structures, the Northfield Depot is the only survivor.

The security of the depot changed in 2008, when the current railroad owner offered to donate it to the City of Northfield for fire department practice, or sell it to the City for $1 but only if removed from the railroad property. This offer prompted Northfield in Bloom to look seriously at the depot. The Save the Nortlifield Depot organization and its work since 2009 resulted.

The background details are included in Appendix A. 1. Threat of demolition of Northfield Preservation site (see Appendix A-1, p. 19) 2. Community response and formation of organization (see Appendix A-2, p. 19) 3. Phases of project and accomplishments to date (see Appendix A-3, p. 21) 4. Fund Development Plan (see Appendix A-4, p. 22)

C. Benefits to the City and Larger Community:

A wide range of inter-connected and mutually-supportive benefits are evident as a result of this site and the Visitor Centerffransportation Center concept (see Appendix B for details).

1. Economic Catalyst: This development will serve as a catalyst for the west-side., which for decades as been targeted as an important site (see Appendix B-1, p. 24).

2. Blight Removal: Restoration of the derelict depot with appropriate landscaping will address its current, blighted context. (see Appendix B-2, p. 25).

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3. Connectivity between East and West Sides: The attractive, restored building will be an aesthetic link and a connective link between the west-side and the east-side downtown and its Historical District (see Appendix B-3, p. 25).

4. Leverage of Resources: Opportunity for City to leverage its scarce resources with those of a non-profit to gain a benefit for the community (see Appendix B-4, p. 27).

5. Green Step City: Reuse of existing buildings is valued by Northfield citizens as a responsible use of resources. Preservation is a prime sustainability effort and fulfills goals of the GreenStep City initiative (see Appendix B-5, p. 27).

6. Comprehensive Plan: Restoration and reuse fits well with the Objectives and Strategies in the Northfield Comprehensive Plan (see Appendix B-6, p. 27).

7. Northfield Heritage Preservation Site: An historically and architecturally significant building in Northfield will not be destroyed - consistent with designation as a local historical site by the Northfield Heritage Preservation Commission (see Appendix B-7, p. 28 ).

8. Community Awareness and Pride: The building will be a source of pride in our community and our railroad heritage, and a tribute to the vision of our city founders for a vibrant community (see Appendix B-8, p. 29).

9. Tourist Attraction: The historical depot Visitor Center at this highly visible site would serve as city core area attraction for visitors, tours, and enhance commerce through tourism (see Appendix B-9, p. 29).

10. Community Gathering Place: The depot and its site will serve as an event and gathering place - a center of community activity close to downtown (see Appendix B-10, p. 30).

D. Collaboration Contributions - Summary

As a proposed collaboration between the City of Northfield and Save the Northfield Depot, the roles and responsibilities of each are key to project understanding. The role of the City is detailed first, followed by the Save the Northfield Depot roles.

1. City of Northfield collaboration contributions: a. Transfer ownership of land to Save the Northfield Depot . b. Receive ownership of depot building from Canadian Pacific and transfer ownership

immediately to Save the Northfield Depot.

2. Save the Northfield Depot collaboration contributions: (contribution numbers below correspond to the details provided in the following pages):

I. Identify a preferred site and users that will benefit the community, p. 3 (completed),

2. Produce site plans, p. 3 (completed),

3. Provide a financial plan for restoration and operations, p. 8 (completed),

4. Finalize transfer of city land to Save the Northfield Depot, p. 11,

5. Provide financing for its move and restoration, p. 11 (in progress),

6. Conduct environmental site assessment, p. 12 ,

7. Prepare site, start basement foundation, p. 12,

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8. Accept ownership of the depot building from the City, p. 13,

9. Move the building, repair it for use, p. 13,

IO. Demolish freight addition of the existing building that can't be moved, p. 13,

11. Enhance interior, starting its historic restoration, p. 14 (as funds allow),

12. Enhance the original structure with a pavilion and baggage house similar to the 1917 plans which also provides additional leasable space, p. 14, and

13. Provide a functioning facility with community amenities; some immediately, p. 14.

Save the Northfield Depot Collaboration Contributions - Details

1. Identify a preferred site and users that will benefit the community (completed March 2010; see Appendix A-3 for details)

2010 March 1st - Public Meeting #1: 33 participants identified issues, opportunities, and preferences for uses and sites.

2010 March 15th- Five Focus Groups (invited): 31 total participants in 5 groups: business (EDA & NDDC), tourism (Chamber, CYB), non-profits & users, transportation (bike, bus, etc.), and parks & arts (focused on their preferred sites and uses).

2010 March 29th- Public Meeting #2: 21 participants evaluated the potential uses and sites findings of the March 1st & March 15th meetings

2010 April - Steering committee used criteria that emerged from public input for selection of preferred site and use. The criteria were as follows: • Near original site/tracks (remains eligible for preservation funding) • Able to maintain historic integrity of structure. • Preference of citizens at community meetings. • Highly visible. • Able to serve as a potential catalyst for economic development of the

area. • High functional potential: multiple users, high traffic. • Easy bus, auto and pedestrian entry and exits access. • Adequate parking. • Potential for economic self-sustainability. • Space for possible expansion. • For public use on public property.

Using the above criteria, the preferred site was the Q-Block site with multi-use possibilities of Visitor's Center, Transportation Center and a commerciaVincome producing component.

2. Produce site plans (completed November 2010)

a. In August 2010, the Northfield Round Table, a grassroots planning group, held a workshop that involved about 50 city stakeholders in sessions of brainstorming, idea sharing, and discussion to consider possibilities for enhancing Northfield's future. The goal of the workshop, lead by Bill Johnson, an urban designer, was to produce a vision, a framework, for the 2"d Street corridor. From the input provided, Bill

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Johnson identified four important themes for the area: River, Arts & Library, Transportation and Greening. In the plan, the depot was placed in the Q-block and was incorporated into the transportation theme (see framework on the next page). Bill Johnson's report that accompanied the plan explained the vision he heard at the workshop as follows:

"Transportation. A transportation/transit hub [on Q-Block] could serve as both a symbol of the vitality of the region as well as a highly functional and efficient means of intermodal connections. Effectively planned and orchestrated the hub would serve as the heartbeat of the community, signaling its health, vitality and interconnectedness both within and outside the community of Northfield. It has been suggested that this "hub" needs a more inspiring name such as Connections Center, Circulation Marketplace or Grand Central Garden. Current imagining has this "hub" located on the Q Block, potentially with a relocated and restored Depot as a key feature." - Johnson Report, page 2.

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Conceptual Framework Plan Downtown Core Preservation and Development

Northfield, MN October, 2010 wjj per workshops

5

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2. Produce site plans (continued)

b. Save the Northfield Depot used the general framework produced in the Round Table workshop as a basis for a design charrette in November attended by 84 stakeholders and architects. The day long charrette was facilitated by historic preservation and community planning expert, John Lauber. Building detail options were drafted by teams of architects based on the input from the stakeholders (see sketch of plan below).

The most current Q-Block site plan embodies the essential concepts for the Q-Block site as described over the years in previous planning documents in order to better tie together the downtown east and west sides, which is strongly supported in the Bill Johnson I Round Table conceptual planning 'framework' as a key west-site I east-side connective element. The Site Plan features include the following:

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(1) The concept for the Depot relocation considers the roles of properties on both sides of the existing railroad right-of-way keeping in mind long-range interests.

(2) The Depot is relocated at the back or west edge of the Q-Block with the site raised to be level with the railroad - to retain the historic relationship to the railroad, and thereby gaining added visibility and prominence. A single 'drive-by' lane and modest parking serves the early phase of its uses.

(3) The Depot is envisioned as a Visitor Center that can also serve well as a multi-modal transportation center for Northfield Line's commuter services, for connecting with local transit buses, and importantly as a locus for changing modes such as, taxi use, car rental, bicycle use, and of course, for walking easily to the core part of downtown.

( 4) The project is shown initially to be entirely within the bounds of the public property of the site, neither requiring adjacent land owners to adjust their operations nor requiring any purchase of private property. However, a long-term developmental plan that works for the whole site is considered important.

(5) The Site Plan (Phase 2 & 3) suggests growth options to add an open pavilion and a small structure (such as in the early 1917 master plan for the Depot) for allied services to transportation users. It suggests the next developmental step along Second Street to support and reinforce this key walking/biking street that connects the two sides of town.

( 6) The Site Plan indicates that adjacent sites can provide additional 'public parking' to avoid conflicts with the Q-Block business parking needs. City parking exists just south of Third Street, and un-developed city land exists just north of Second Street. Eventually, railroad owned property on the west side of the tracks could become parking as well. An Excel Energy Project Designer has indicated that the west side of the tracks contain high-voltage lines under which buildings cannot be located, but parking lots are allowed.

Note: See site sketches on next page.

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2. Produce site plans (continued) Site Sketches - Draft

• Sketches by S. Edwins

3. Provide a financial plan for restoration and operations (completed),

The plan for project viability is in two parts: the Capital Investment, and its Operations. The 'Capital Investments' plan for the Depot's move, relocation, and rehabilitation includes resources obtained through special grants, donations to Save the Northfield Depot (a 501c3 corporation), and volunteer labor and services.

Both of the documents below are part of the financial plan and are provided on the following pages.

3a: The projected costs for the move and rehabilitation.

3b: The plan for 'Operations' once in use with projected 'tenant' and other income.

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3a. PROJECTED COSTS: Depot Move and Basic Rehab for "Simple" Use

All costs are approximate without a basis in design work, and assume discounts on materials, volunteer labor, contribution of services, etc. The first grouping is for the Site and the relocated Depot of 1888, without any additions. (Phase 1-A)

Only minimal site landscaping work - grading around building and for parking and drive lane, which are finished with required curbs and gutters, pavement, in order to function for both Visitor Center and Transportation Center. Interior available for Visitor Center using the existing two interior rooms, two restrooms, a new south wall, minimal heating, plumbing, electrical. A basement for mechanical equipment and storage.

1. Property Transfer Related Costs a. Negotiation with CP rail b. Legal arrangements for new site (at cost) c. Title Work (at cost)

2. Existing Property Expense and Moving Cost a. Depot asbestos abatement b. Depot separation and move of original structure c. Demolition of freight-house (discounted, net cost)

3. Design and Soft Costs, Tests, and Fees a. Prelim. Design and engineering (at costs) b. Environmental Tests - Phase 1 c. Other, misc, permits d. Power line burial or move

volunteered allowance allowance

allowance est.

allowance

allowance allowance allowance

est. 4. Site Preparations and Site Work

a. Site grading and excavation b. Finish grading c. Soil importation (extent not known) d. Curbs and gutters e. Pavement f. Sidewalks and steps

estimated est. est.

700LF@$12/LF 4000 SY@ $10 I SY

g. On-site water run-off retention (may not be required) est. NIC

5. Depot Work see Note [b] a. New foundation work & support struct. 1240 SF@$ 20/SF b. Exterior stone & brick repairs est. c. Wood eave soffit and bracket repairs, painting materials d. Window and door repairs est. e. Depot south wall replacement, roof extension est. f. Interior repairs and finishes 1000 SF @ $40 g. Basic plumbing. heating. and electrical 1000 SF @ $25

6. SUBTOTAL: Basic Depot rehabilitation for 'simple' interior use

OPTIONAL or PHASED COSTS

$2,000 1,000

$3,000

$57,000 $7,000 45,000

5,000 $29,000

10,000 2,500 1,500

15,000 $70,000

7,000 5,000 5,000 8,000

40,000 5,000

$120,000 25,000 10,000 5,000 5,000

10,000 40,000 25.000

$ 279,000

1. South addition for tenant rental space 1250 SF@ 160 scope T.B.D. 2000SF@ $30 2000SF@ $20 500SF@$90

200,000 new construction 2. Exterior boardwalk & brick platform 3. Open Pavilion 4. Basement below the open Pavilion 5. Baggage Bldg (1917 size) w/ Basement

NOTES:

volunteer project 60,000 volunteer project 40,000 45,000 size is variable

per use

[a] Of the project total, the construction cost for the building at the new site is $189,000, which is about $158 per SF, which includes the basement construction.

[b] Depot Work (5 above) pricing does not include an elevator to interconnect two levels.

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3b. FACILITY OPERATIONS ANALYSIS Visitor Center + Office Addition

NO ITEM DESCRIPTION UNIT INFO VISITOR CTR OFFICE COMBINED Historic Depot New Addition

A. INCOME ANALYSIS 1 Building Areas: Gross Exterior Footprint 1220 SF 1300 SF 2520 SF 2 Net Interior area: interior of exterior walls 1120 sf 1200 sf 2320 sf 3 Rental Rates - yearly mid-market $15.00 /sf $15.00 /sf $15.00 /sf

4 Yearly Income yield $16,800 yr $18,000 yr $34,800 yriy Monthly Income (for reference) 12 $1,400 mo $1,500 mo

5 Default adjustment less 10% 10 % 10 % 6 Expected Yearly Income $15, 120 $16,200 $31,320 yrly 7 Special Income: receptions, vending, el net after costs $1,000 0 $1,000

TOTAL INCOME $16,120 yr $16,200 yr $32,320 yrli

B. EXPENSES FOR OPERATION yearly yearly yearly 1 Site purchase, development loan costs none 2 Mortgage, debt, loan amortization for new construe. $0 $4,800 $4,800 3 Ownerahip transfer legal costs $500 $500 $1,000 4 Insurance package $1,500 $1,500 $3,000 5 Use liability, display insurance exhibit sponsors $0 $0 6 City Utilities: water/sewer/trash $100 I mo. $800 $400 $1,200 7 Property Taxes Non-profit owned $500 $2,000 $2,500 8 Heating and Electrical/cooling $2,400 $2,400 $4,800 9 Housekeeping I cleaning incl. RRms 1 /wk $1,200 $0 $1,200

10 Restroom cleaning 52wksx 75 $4,000 $0 $4,000 11 Plowing and lawn services $1,200 $1,200 $2,400 12 Maintenance & Repairs $500 $500 $1,000 13 Major repairs accumulating fund $1,000 $1,000 $2,000 14 Property Management expenses $100 $500 $600 15 Accounting $400 $400 $800 16 Misc. Reserve $1,000 $1,000 $2,000 17 Other $0

20 TOTAL EXPENSES $15,100 $16,200 $31,300

22 Contribution to an endowment for upkeep $1,000 $0 $1,000

24 TOTAL EXPENSES plus CONTRIBUTION $16, 100 $16,200 $32,300

C. CASHFLOW: Positive or (Negative) $20 $0 $20

NOTES: 1 Visitor Center portion will have higher cleaning and maintenance costs than the rental portion, whose tenant

can be 'in-charge' of cleaning. 2 Rental portion with fewer operational expenses could amortize a small amount needed for its construction. The

chart shows $400 per month for debt payment.

0 Indicates numbers yet to be confirmed.

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4. Transfer of city land to Save the Northfield Depot, The City of Northfield owns two parcels, #2236475033 and #2236478001, on the east side of the railroad tracks in the block bounded by 2nd and 3rd Streets, and Highway #3 and Linden -commonly known as Q-Block. The area between the City's property and the tracks is owned by Canadian Pacific Railway.

City ofNotthfield parcels #2236475033 and #2236478001

http://beacon.schneidercorp.com/PhotoEngine/Photo.aspx?appid=74 ...

5. Provide financing for its move and restoration (in progress) Financing of the project is possible only when the basics above are clearly spelled out: there is a secure location, and uses that generate operational feasibility have been identified. Personal donations and a $10,000 matching gift have been received. A major fundraising effort, however, with focus on the 'capital investment' for the move and rehabilitation cannot begin until the site is secured.

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A Fund Development Plan has been drafted (see Appendix A-4) and will be revised to reflect final plans regarding site and uses. The plan includes conducting a local campaign as well as seeking funds from local, state and national grant sources; several local efforts involve community fund-raising events. Grant sources include, but are not limited to, the following:

a. Northfield Area Foundation

b. Northfield Rotary

c. MnDOT Intermodal/historic facilities

d. DNR/railroad history

e. MHS Legacy Grants

f. MHS Planning/Programming/Interpretation grants

g. National Trust -Regional

h. EDA and/or CVB participation (if a Visitor Center)

i. MN Dept of Tourism (if a Visitor Center)

6. Conduct environmental site assessment:

Environmental hazards are often found along railroad beds due to the many years of creosote soaked timber ties leaching chemicals into the soil, as well as the possibilities of coal or fuel oil storage on or near the site. As part of preparation for ownership transfer of the two parcels of land, a Phase I Environmental Site Assessment needs to be completed. A Phase I study will include a Geological Review, Hydro geological Review, and a review of records of wells previously on the property. Also included is a review of the historical owners of the property and a list of State Hazardous Waste Sites nearby (approximate cost for a Phase I study is $2,000, as suggested by Pinnacle Engineering).

The Phase I study may lead to a Phase II study which would include six to twelve push borings 10-15 feet deep on the properties. Soil samples would be collected and analyzed for pollution (approximate cost for a Phase II study is $15,000). If pollution is found on the site, we anticipate the engineer will recommend that the owners (new) will enter a (VIC) Voluntary Investigation and Cleanup program with the (MPCA) Minnesota Pollution Control Agency and obtain a "No Association" determination. This will recognize that the Depot use on the property is recognized by the MPCA as not the cause of the soil contamination.

7. Prepare site (basement foundation work)

The new site on the east side of the railroad tracks slopes downward toward the east away from the tracks, yet the goal is to place the building 'level' with the roadbed - just as it was as a passenger depot. Thus, the new location allows a basement that would only be partially excavated, with the excavation materials filled in around the structure. This will have the advantage of keeping the basement relatively high compared to the subsurface ground-water flow that can be problematic with west-side buildings.

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As noted above, one necessary site preparation will be testing for environmental hazards. We understand that sites found to have soil problems can be built on so long as the 'contaminated' soil remains on the site.

Typical of current buildings, soil tests would be made for the structural design of the footings, which would be reinforced concrete, with concrete or concrete masonry unit foundation walls. The foundations would likely be partially built with the building moved into place and the work continued 'under' the building so the walls will precisely match the existing footprint of the building. City utility services, power, and communications will be run underground to the basement.

8. Accept ownership of the depot building from the City

9. Move the building, repair it for use A building mover has examined the 1888 building and determined it can be easily moved as it is a frame building with brick fa~ade, and has provided an estimate. The 1944 freight addition cannot be moved but some materials can be recycled (see item #10 below).

Necessary repair to the 1888 building will occur immediately after the move to secure the building from the elements and vandalism. For examples, the wood timber brackets and with wood board soffits under the roof overhangs can be cleaned, scraped, and painted for attractive results. Similar treatment will be given to the existing window frames. The stone veneer around the base will be repaired when the building is re-set onto a new foundation. Thus, the wide overhang on the building will provide immediate shelter to bus passengers while interior repair work proceeds.

The interior will likely be a slower process, following a plan to be developed that could utilize the existing floor plan arrangement to provide two restrooms, and retaining the interior two larger rooms for use as a visitor center. The work will be to rehabilitate the finishes: floor tile and ceiling tile removal, paint removal, plaster repairs, and then repainting. Heating, ventilation, plumbing, and electrical work will be needed.

10. Demolish 1944 freight addition that can't be moved The 1944 depot addition on the south side of the Depot will be dismantled following today's 'sustainability' guidelines. Doors and windows likely can be reclaimed - some for reuse in the relocated buildings. Some of the brick veneer can be preserved for patching needs at the moved depot. Roof trusses are standard, and re-useable. Remaining foundations will be removed if required by the railroad and as approved due to any hazardous soil condition rules.

Because the building is on railroad land, the "reclamation" work will have to be coordinated with their staff. Communication with their staffleads us to believe that the railroad will take an active part in this process.

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11. Enhance the original structure A north addition of a pavilion and baggage house similar to the 1917 plans will provide additional leasable space as well as place for events and gatherings.

The 1888 portion of the existing Depot that will be moved was part of an 'on-built' master plan of 1917 with a pavilion and baggage house, as shown by the illustration below. The project as now suggested by Save the Northfield Depot includes building new space onto the south side of the Depot providing additional leasable space - important for its financial viability. The Phase I site plan shows this added space to the south of the moved depot but can be considered an option, or Phase lB. The result is that the original Depot of about 1200 SF in 'footprint' area, will be more than doubled on the main level, and the combined total will be almost doubled again by a full basement level. The combined area of the Phase IA+ lB project will be approximately 4800 SF - about four times the current Depot area.

-· -· N>f_..,,,,....._ liJACff· :'JiD£ £LE<'ATlnN

&.«"11-"•J!o"

The 'enhanced' Depot could include the north pavilion and accessory structures inspired by this Master Plan of 1917. The Depot with added space to its south was illustrated on pp. 3 - 8 (within 2. Produce site plans) with drawings of the site and the enhanced depot.

12. Provide a functioning facility with community amenities

(a) Immediate uses. Immediate uses of the depot building after the move but before interior renovation occurs include the following: • The bus company, Northfield Lines' Metro Express, has expressed a high level of

interest in the building and its location that could provide an area in which they can maneuver their vehicles. With the 8 ft. wide overhanging roof, the depot would provide shelter for their riders immediately.

• The Northfield Visitors Bureau has also noted the building could serve their tourist buses which currently have no convenient place for drop-off and pick-up of their customers.

• The City Transit system is changing from a "call" to ''route" system; the site would provide an immediate convenient, central location as a drop/pick-up point on their route.

(b) Completion of project. The projected timeline and budget for completion of the project for full use are provided on the following pages.

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Timeline and budget Project Activities and Tasks Start Date Completion Cost

A. INTEREST BACKGROUND 1 Historic documents of site and structure are collected 1980's on x 2 Nfld HPC recommends local designation as historic site 1980 x 3 Milwaukee Road solicits bids for Depot demolition c 1982 x 4 Chip DeMann proposal for purchase c 1982 x 5 DeMann I SMSQ plan for relocation, restoring hist. Plan 1983 x 6 Railroad property activities alallll community about Depot 2000 on x

and need for saving it now.

B. ADMINISTRATION OF THE PROJECT 1 Nfld Am In Bloom project identifies Depot needing attention 2008-09 x 2 Interested citizens begin discussion to save the depot 2009 x 3 Northfield HPC confilllls its 1980 local designation 2009 x 4 Individual contacts and city confillll railroad gift offer 2007-09 x 5 Nfld In Bloom assumes interim facilitation efforts 2009-10 x 6 A Save the Depot Committee is organized x

Save the Depot becomes a 501 (c)3 NPO 2010 x 1,000 Save The Depot website fees ($150/yr., 3 yrs.) 2010-13 x 450

7 Reuse Detellllination Process is Designed (see below) 2010 x Workshop materials, publicity 200

9 Newspaper, NFLD.ORG, materials 10 Hazardous materials analysis 2010 1,500

Community Input Workshop (s) 11 Volunteer Committees fo!llled (50 + people) 2010 x 12 Site and Use evaluation process 2010 x 13 Finalize Ownership and Operational structure plan 2010 x 14 Implementation 2010 x

c. SITE AND USE DETERMINATION (community engagement process) 1 Various unsolicited site and use suggestions 2010 x 2 Save The Depot holds Reuse Process Workshops 2010 4,000 3 Candidate sites I uses identified and analyzed 2010 x 4 Favored sites investigated for availability and costs 2010 x 5 Uses applicable for favored sites are developed 2010 x 6 Site is secured Winter 2011 7 Use organizations committed Spring 2011

D. PROJECT FUNDING 1 Project costs • first round estimates 2009 x 2 Community sources considered 2009 x 3 Application to Rotary Club 2009 x 4 Targeted grant sources identified: 2010 x

Northfield Area Foundation 2010 x MnDOT lntellllodal /historic facilities 2010 x DNR & railroad history 2010 x MHS Legacy Grants 2010 x MHS Planning/Programming/Interpretation grants 2010 x National Trust -Regional 2010 x EDA and/or CVB participation (if a Visitor Center) 2010 x MN Dept of Tourism (if a Visitor Center) 2010 x

5 Grant sources: applications, follow-through, results Spring/Summer 2011 6 Local matching feasibility analysis (consultant cost) Spring 2011 2,500 7 Capital Campaign for restoration and construction 2011 3,000

Funds flow for construction Fall 2011 8 Site donation or use of public property Spring 2011 ?

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E.

F.

F.

BUILDING MOVE AND RESTORA TIONIRENOVATION (see details of depot move expenses in Appendix??)

1 Property Transfer Related Costs Legal arrangements 2 Design and Soft Costs, Tests, and Fees 3 Site Preparation and Site Work 4 Existing Property Expense and Moving Cost 5 Depot Work

Completion of interior remodeling -> interior ready for use <-

EVENTS

1 Depot Design Charrette 2 City Council Presentation 3 Historical Society Museum Railroad Display 4 Big Dig Fund Raising Event 5 Capital Campaign 6 Train Robbery Event 7 Depot Clearing Party 8 Ground Breaking Ceremony 9 Depot Moving Day Celebration

PROJECT COSTS TOTALS Expenses to reach status of lull reuse of existing

1 building (a) Site designation and gift (b) Total of known ex~enses

2 Additional expenses for enhancement of area and build-out of Pavilion and 1917 Baggage House (a) Parking area - shared e~enses (b) Addition of Pavilion and Baggage House

Timeline for Key Steps in First Phase (before additions)

Site Environmental Assessment Prepare the site for move

1 month 1 month 1 month

Spring 2011 Spring/Summer 2011

2011-2012 2011-2012 2011-2012

2012-13

2010 Spring 2011 Spring 2011 Spring 2011

Spring to Fall 2011 Summer2011

Fall 2011 Fall 2011 - Spring 2012 Fall 2011- Spring 2012

Spring 2011

Move the building to site Secure/restore the exterior 2 months - depending on funds and crews Site development work Interior rehabilitation

1 month - concurrently with exterior work 2-4 months - depending on funds and crews

3,000 29,000 70,000 57,000

120,000

x 1,900

$293,550

$25,000 1145,000

Total $170,000

Grand Total $463,550

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E. Capacity to Achieve Success

Save the Northfield Depot has made significant efforts to plan and evaluate the project potential for benefitting the community and being successful. Many other communities, including those below, have rescued, restored and utilized their historic depots -Northfield can also succeed!

Montevideo

Images from the Save the Northfield Depot website: bttp:/lwww.nortbfielddepot.org/

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PART II: APPENDICES INDEX

Appendix A: Background of project A-1 Threat of demolition of Northfield Preservation site, p. 19 A-2 Community response and formation of organization, p. 19 A-3 Phases of project and accomplishments to date, p. 21 A-4 Fund Development Plan, p. 22

Appendix B: Community Benefits B-1 Economic Catalyst, p. 24 B-2 Blight Removal, p. 25 B-3 Connectivity between East and West Sides, p. 25 B-4 Leverage of Resources, p. 27 B-5 GreenStep City, p. 27 B-6 Comprehensive Plan, p. 27 B-7 Northfield Heritage Preservation, p. 28 B-8 Community Awareness and Pride, p. 29 B-9 Tourist Attraction, p. 29 B-10 Community Gathering Place, p. 30

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APPENDIX A: Background of project

Appendix A-1: Threat of demolition of Northfield Preservation site

• Northfield is at risk oflosing its solitary reminder of Northfield's once vibrant railroads. Built in 1888, Northfield's historic Milwaukee Depot still stands south of Third Street, a symbol of Northfield's rich railroad heritage. Rail service to Northfield was one of the projects of the city's founder, John North. All other railroad buildings in Northfield have been demolished by railroad companies.

• Preservation has become urgent. Recent and consistent communications from the owners of the depot, Canadian Pacific Railroad, to the City of Northfield have clarified its intent to immediately demolish or sell the building with the condition it be moved from their property.

• The building faces local dangers. The depot is in disrepair, and there are additional concerns due to vandalism, and periodic use by homeless and youth.

Appendix A-2: Community respouse and formation of organization

Dates and Activities: 2008.

• The America in Bloom-Northfield organization contacted the Canadian Pacific Railway, the current owner, about the deteriorating condition of the depot building. The railway communicated with the City Administrator and offered to give it to the city for fire department practice or sell the building for $1 with the condition that the building be moved from its current location on railroad land.

• The City of Northfield expressed interest in having the depot preserved, but indicated they were not able to allocate any funding towards its preservation nor did they want to own the property. The City did indicate, however, that it would be willing to work with any non-profit or private entity interested in preserving the building.

2009. • The Northfield Preservation Commission reaffrrmed the designation of the depot as a

local heritage site. • A grassroots effort to "save the depot" led to the founding of the organization, "Save the

Northfield Depot", which became incorporated and established as a 501 (C) (3) with express and sole purpose of saving, restoring and reusing the depot building for the benefit of the community. The organization includes nine individuals on the steering committee (see below), five working committees and over 50 individuals who have indicated a willingness to assist in the project.

The Steering Committee includes the following individuals, their position or committee facilitator assignment, and a brief summary of their qualifications.

Rob Martin, Co-Chair, Fund Development Committee Owner of Rob Martin Insurance Agency, the Farmers Insurance Group of companies since 1983; active member of the Northfield Rotary Club; past board member of Prairie Creek Community School and member of Friends of the Library.

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Lynn Vincent, Co-Chair, Fund Development Committee

Retired CEO of The Girl Scouts of Cannon Valley Council, past CEO of two other Girl Scout councils; owner of Vincent & McBride, Inc. specializing in nonprofit consultation; serves on Healthy Community Initiative board and HCI finance and personnel committees; and served on other local non-profit boards.

Clark Webster, Treasurer

Resident of Northfield, 45 yrs.; Project and Application Engineer, Printed Circuit Industry, 45 yrs; member of Gopher State Railroad Museum; past member Minnesota Transportation Museum; past Northfield Arts Guild President/board member, 42yrs.; Adult Boy Scout Leader, 25 yrs.; and active in railroad preservation.

Pat Allen, Events Committee

Owner of Learning Innovations, Inc., a consulting firm specializing in organizational development including strategic/tactical planning, team building and executive coaching for non-profit and for-profit organizations, 20 years; service on a number of boards of directors such as Northfield Planning Commission, Northfield School Board, and WINGS; volunteers for many community projects such as Senior Center Advancement, Northfield in Bloom.

Cynthia Child, Project Manager

Native of Northfield; a freelance marketing consultant and generalist; experience in marketing and community relations, 17 years; worked for both non-profit and for­profit organizations; and experience in local volunteer roles including assistant manager of a local political campaign, voter services chair for the Northfield League of Women Voters, marketing and public relations for Northfield in Bloom, and treasurer for Higherself of Red Wing.

Steve Edwins, Design Committee

Resident of Northfield, 33 yrs; architect, owner of SMSQ Architects; adjunct Assistant Professor of Art and Art History at St. Olaf; founding member of the City of Northfield Heritage Preservation Commission; member of the Northfield Downtown Development Corporation Design Committee, Northfield Streetscape Task Force, and the Minnesota Historical Society's Partnership Legacy Grants Review Committee.

Chip DeMann, Advisor on Building Move

Farmer and businessman; briefly owned Northfield depot to preserve it from demolition in the 1980's; experience in remodeling and moving of large buildings; expert in history of Northfield, role of the railroad in the development of Northfield, and the history of railroads in Minnesota.

Baird Jarman, Advisor on Renovation

Associate Professor of Art History with specialization in nineteenth-century American visual culture; teaches courses on art, architecture, historic preservation, and other related areas; and serves as an architectural historian on the State Review Board of the Minnesota Historical Society which considers nominations to the National Register of Historic Places.

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Alice Thomas, Communications Committee

Resident of Northfield, 42 yrs.; administrator in higher education, 35 yrs; current member of the Northfield Planning Commission, Northfield Round Table, and Northfield Historical Society Board; served on various other local and state boards in areas of youth, education and health.

Appendix A-3: Phases of project and accomplishments

The project consists of the following general phases and accomplishments to date.

Phase I: Exploratory Phase (2008-March 2010).

This phase was ongoing for the last two years. The Northfield in Bloom Committee (NIB) worked with the city and began discussions with the Canadian Pacific Railroad in early 2008. The City of Northfield entered the negotiations; the Railroad agreed to sell the depot to the City for $1 with the condition that it be moved from railroad property.

Several public meetings and focus groups were held to determine public interest and to explore potential combinations of sites and uses: two public meetings in March 2010 each attended by 20-30 people; and one focus group with representatives from 15 city and public stakeholder groups (see summary of use and site public preferences below).

Uses (rank order): Visitors Commercial Transportation Organizational Support Group Activities Arts & Cultural Events

Sites (rank order): Q-Block

Parks Other

Phase II: Site and Use Selection Phase (April 2010).

During this phase, decisions by the Steering Committee were made about the preferred site and uses; public input (see above) and a set of criteria derived from the public meetings was used as the basis for the decisions (seep. 3). The Q-Block was the most favored site; in conjunction with the most favored use was a multi-use combination of visitor's center, commercial business, and multiple transportation connections.

Phase III: Site Planning Phase (May 2010-June 2011).

Several Save the Northfield Depot Steering Committee members attended a broad based, community planning session attended by about 50 Northfield stakeholders that was financed by the Northfield EDA and facilitated by a community planner from the state of Washington. The outcome was a framework plan for several blocks - including the block of the preferred site for the depot, the Q-Block (seep. 5). Save the Northfield Depot held a design workshop in November 2010 which added more detail to the framework plan for the block and to provide enough detail for understanding the 'fit' and 'workability' of the proposal (see pp. 6 - 7 for drawing and comments).

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Phase IV: Site and Building Acquisition Phase.

The new site for the Depot is secured, which facilitates the transfer of the Depot to the community from the railroad; both enable Save the Nonhfield Depot to launch its major funding efforts. Additional work in this phase includes completing legal agreements, conducting a capital campaign, securing architectural and engineering design plans, and completing required building and soil inspections.

Phase V: Site Development and Building Renovation Phase.

The new site will be prepared, and the depot moved to the new location. The 1944 freight house addition attached to the original depot cannot be moved; attempts will be made to recycle materials, e.g., bricks, for the new site.

Once the building is securely on the new site, the building renovation will begin as funds become available and volunteers are willing to contribute time and services to the project. The scope of the project will be determined by the owner and tenant(s) of the depot and/or a proposed addition of additional tenant space.

Appendix A-4: Fund Development Plan

Save the Northfield Depot Development Plan

Fund raising has been significantly slowed due to the inability to tell potential donors and foundations the exact location where the depot will be located. We have researched potential foundations that would be willing to fund the move and rejuvenation of the historic depot, and have begun identifying potential donors which has resulted thus far in an up to $10,000 match donation. We have the half-page informational document, the Q and A page and the ask letter completed. Concrete time lines will be added once the location of the building is confirmed.

Section 1. Development Goal: To raise sufficient capital to successfully move the Northfield Depot off of Railroad land and provide basic rehabilitation to preserve the 123 year old historically significant building.

Section 2. Development Segments 2.1 Document Development

• Half-page informational document for distribution to interested public or donor with outcomes, justification and key statements

• Q & A document • Event Fliers • Capital Campaign documents and drawings • ASK Letters

2.2 Electronic Ask - Implement after land decision ($25,000) • Connect web page to GiveMN • Include GiveMN access in every news release, communication effort and handout

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• Create ASK e-mail and each committee member and Friend of the Depot send it out to their e-mail address book lists

2.3 Capital Campaign ($300,000) • Name the campaign • Set up system to monitor who is to be asked, who asks who, who gives and how

much • Appoint Capital Campaign Chair • Appoint segment chairs - business, religious, Historical, Colleges, Individuals, etc. • Recruit solicitors - business, • Begin silent ASK looking for lead donations • Announce in paper, radio and other media the date of the Campaign Event • Kick off open ASK with "Train Robbery" or some other event • Create method for smaller contributions to be made, such as purchasing bricks, etc.

2.4 Annual Giving ($25,000) • Letter campaign twice a year asking for sustaining donations - pledges for three years • Tie to Electronic Ask as well

2.5 Events • Kick-off event for the Capital Campaign - appoint chair and committee • Celebration Event when the goal is met - appoint chair and committee • Small by-monthly events for dollars and promotion ($2,000 each event)

2.6 Grants ($200,000) • Research potential grant opportunities • Appoint grant writer and write grants • Set up matrix to monitor grants - those declined, those accepted and the amount

given

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APPENDICES B: Community Benefits

Appendix B-1: Economic Development Catalyst

Recognition of the need for development on the Q-Block and the potential use for the depot as a transportation center is not new. The use of the depot, the need for development and connectivity, and more activity on the block has been noted by several city and civic groups.

• 1978 Northfield River Corridor plan focused along the river, but noted the need to connect to the west side, "Major pedestrian crossings need to be emphasized more" at z•d and 3rd Streets.

• 1998 Economic Development Authority Workshop, Present and Future Design. "Fill in the gaps/grow the edges, e.g., along the tracks", and

-7 "Possible Destinations: e.g., Depot: Bicycle Trail head - Transportation Center"

• 2006 Comprehensive Economic Development Plan noted the need for additional development in the downtown area. An emphasis was placed on orienting development towards the river, including the Q-Block development. "Without a comprehensive approach that looks to increase foot traffic, address tax issues (to whatever extent possible), integrate downtown with newer development, and maximize the opportunities presented by the Cannon River - there is no guarantee the community will continue to protect its position", p. 31.

• 2010 Roundtable 2nd Street Workshop with Bill Johnson noted the need for a destination site, e.g., a Transportation Hub, on the Q-Block which would help connect the east-west sides of the business areas, and placed the depot on the block as a "key feature" (see details in section, D. Save the Northfield Depot contributions, p. 5).

Given the current national economic condition, the development pattern on the Q-block is not likely to be a single, large development, but a gradual fill-out that could be sparked by the depot with its increased traffic. This expected revitalization of the Q-Block would also have a multiplier benefit effect for businesses in the downtown area. Additional benefits will accrue to businesses on the highway adjacent to the attractive, distinctive welcoming gateway to the downtown that would be created on the Q-Block.

In addition to stimulating more development on the block, a recent study indicates the pride in the restored depot could play a role in enhancing overall economic health in the community. A press release on Nov. 15, 2010 entitled, Got Love For Your Community? It May Create Economic Growth, reported the results of a three-year Gallup-Knight study which found evidence that a "peoples' love and passion for their community may be a leading indicator for local economic growth." Social offerings, openness and beauty were found to be far more important than peoples' perception of the economy, jobs or basic services in creating a lasting emotional bond between people and their community. This was noted as being particularly relevant in strengthening communities during this tough economic time.

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Appendix B-2 Blight Removal

Blight is much more than a cosmetic issue. A poorly maintained building like the current depot has many ramifications: can lower values on surrounding properties, may become a haven for illegal activity, is more prone to fires, and tends to spiral downward in condition with more graffiti and neglect.

In 2008 the judges from America in Bloom discussed the need to address tidiness in the community, but specifically noted the blighted condition of the depot. Northfield in Bloom had previously worked with the city to paint over the graffiti. The judges recommended organizing an effort to rescue the depot from its run-down and neglected condition, and beginning preservation efforts immediately due to the imminent destruction of the building by the railroad. In response the Northfield in Bloom Committee initiated the focus on preservation of the depot

and sponsored the development of the Save the Northfield Depot Committee. One of its first actions was to work with the railway to secure the building; youth and transients often occupied the depot.

This project will remove the blight of the depot and enhance the area around the railroad tracks (see below picture of depot with graffiti, plants growing into foundation, and boarded up windows and doors).

Appendix B-3 Connectivity between East and West Sides

The plans prepared by Bill Johnson on the basis of a community workshop included the depot near the railroad tracks on the Q-block. He envisioned the depot as serving in the crook of the

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connection "hook" on the west side to connect with the east side (see sketch on p. 5). Providing a destination point and points of interest on the west side will create more pedestrian traffic, and the likely incorporation of traffic slowing devices including landscaping that will reduce the barrier of the highway between the east and west sides of town. The need to attend to those intersections and changes that could be made is addressed in Northfield plans as far back as 1978 in "Northfield River Corridor".

The west side was once a thriving business area (see photos below); while significant land was taken for the highway, the vacant land is now an opportunity with rich development potential. The depot could be the catalyst for west-side initiatives to link the east and west sides (see Appendix B-1: Economic Development Catalyst).

..,c""-

- Used with permission of Northfield Historical Society

An early photo looking west on Third Street towards the railroad tracks, showing some of the west-side buildings 'taken' when Highway 3 was constructed.

- Used with permission of Northfield Historical Society

An early photo looking east on Third Street from the west side of the tracks, with the Chicago Great Western Railroad Depot on the left.

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Appendix B-4: Leverage of Resources

The Northfield City Council is not alone among governmental units in facing the unique challenges of financing projects during these difficult times. The Northfield City Council has, however, recognized the importance of the City's leveraging of its resources and promoting collaborations with other public or private groups on projects that will benefit the community.

This project is a good example of a civic organization assuming responsibility for the development of a community asset at minimal expense to the city: the costs of the move and renovation are assumed by the organization; the financial plans include a self-sustaining facility; the projected uses could fill a valuable need in the community for a central transportation hub and an attractive, visible Visitor's Center; the facility could serve as an economic catalyst to the area, and the facility is projected to be used by a large number and broad spectrum of the community.

Appendix B-5: GreenStep City Best Practices

Below are applicable portions of the GreenStep City Best Practices: 1. Buildings and Lighting:

Building Reuse( no. 5 } Create economic and regulatory incentives for redeveloping and repurposing existing buildings before building new.

2. Transportation: Mobility Options( no. 12 ]

Promote active living and alternatives to single-occupancy car travel. Promote walking, biking and transit use by one or more of the following means: c. Add bus infrastructure, such as signage, benches, shelters and real-time arrival

data streaming.

Appendix B-6: Northfield 2008 Comprehensive Plan: Objectives and Strategies

Below are the relevant objectives and strategies in the Comprehensive Plan that are addressed by this Save the Northfield Depot proposal.

Community Identity: CI 3 Preserve historic sites and structures.

CI 3.2 Provide economic incentives and design flexibility to aid in the restoration and long-term economic vitality of historically significant buildings in the Downtown.

CI 4 Encourage a traditional development pattern.

Land Use:

CI 4.3 Ensure new development provides for areas that contribute to the public realm, such as plazas and other public gathering places.

LU 1 Protect and enhance the small town character

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LU 1.1 Create regulations that yield commercial and office structures that reflect local vernacular.

LU 3 Encourage a compact development pattern, and support infill, redevelopment and land intensification. LU 3.1 Create incentives to encourage infill, redevelopment and land intensification. LU 3.2 Work collaboratively to identify structures and sites for redevelopment, intensification or reuse.

LU 9 Improve transportation choices and efficiency. LU 9.3 Require site design principles that encourage the use of public transit ... sources of public transit include bus or vanpools from colleges, nearby towns a possible future commuter rail station, taxi service, or the Northfield Transit services.

Transportation: TR 1 Effectively manage the transportation needs of a vibrant, growing town an

the surrounding areas for residents, businesses and visitors. TR 1.4 Promote multi-modal transportation uses and principles throughout the city. TR 1.6 Enhance and expand public transit services to ensure mobility for all residents and visitors.

TR3 Balance transportation needs with the Land Use Principles identified in Chapter 4 of this 2008 Comprehensive plan. TR 3.1 Establish a transportation system vision to provide the necessary transportation network to support the density and type of existing and future land uses.

TR 4 Implement the transportation vision through strategic funding, and objective and definitive decision making, with the collaboration of surrounding jurisdictions. TR 4.1 Establish concentrated and consistent support for local and regional political leadership to achieve components of the transportation system vision.

Economic Development: ED 1. The city will support existing businesses.

ED 1.4 Adopt a regulating policy that accommodates and provides incentives for infill and redevelopment opportunities.

ED 4 Support the economic vitality of the community through business retention and recruitment an enhancement of tourism opportunities. ED 4.6 Support programming efforts to further tourism in Northfield, e.g, Historic and Festival Programs, Arts and Cultural Programs and Tours.

Appendix B-7: Northfield Historic Preservation Site

The building has been officially recognized as an important site in Northfield. The depot was designated as a Northfield Heritage Preservation Site by the Northfield Preservation Commission and Northfield City Council on June 16, 1980, in resolution #80-160. The value as a heritage site and the status was reaffirmed in 2009 by the Northfield Preservation Commission.

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Appendix B-8: Community Awareness and Pride

The general Northfield population will benefit from the increased pride of our city once the building is restored and the surrounding area is enhanced. Their accomplishment in saving and restoring is an important part of our heritage and will be a source of community pride and a part of our community identity. This community pride has been shown to affect economic growth (see Appendix B-1).

Judges in the 2008 national contest for America in Bloom: Planting pride in our communities, gave Northfield the "Recognition of Your Community's Heritage Preservation" Special Mention Award and noted that,

"Many architecturally significant buildings exist in Northfield. The Main Street historic district has been refurbished over the years and lately many private residences have been upgraded. Preservation of these important buildings has led to greater awareness of the importance of heritage in the area and how proper historic preservation can have a long term beneficial effect on a community." AIB Report, 2008, p. 25.

Appendix B-9: Tourist Attraction

Tourism is a well known component of economic development. The Depot project's combination for welcoming and connecting to Northfield heritage with an attractive structure at a convenient location, with transportation connections, is a winning combination.

• If used as a Visitor's Center, the location close to downtown, visibility and building character would enhance the traffic of visitors through the Center (see painting on next page).

• An additional site of interest for city visitors would create a place for community pride and increases the number of visitors.

• Out of town visitors would find the building easily; the building will be highly visible and with current community and college information, heritage information, and hospitality amenities.

• The downtown area is easily accessible from the proposed new Visitor Center at the Q­block.

- Used with pennission of David Allen

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Appendix B-10: Community Gathering Place/Center of Activity Near Downtown

• The citizens of Northfield and college students will create activity in the area; the enhanced bus transit system currently includes 1,400 passengers per month and expects over 2,000 per month by 2013. Currently there is no facility for these passengers, nor for the visitors arriving by tour bus that provides a convenient, pleasant site for pick-up and delivery - and related 'hospitality' amenities.

• An attractive building for working or visiting that is located near the central part of the city, and the 2-3 businesses renting space, and the public organizations using the public meeting room of the depot building, will all create west-side 'traffic'.

• Once the open pavilion is completed, various community arts and cultural organizations and their event attendees (l,OOO's annually) will be able to use the open space for outdoor exhibits, concerts, markets, and events yet to be conceived. The vision is to create a vibrant gathering place as pictured in the old photo below.

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105

EXHIBITE Redevelopment Costs

106

NORTHFIELD DEPOT RELOCATION· PROJECT BUDGET· PHASE 1 Depot Move and Basic Rehabilitation for Reuse

25 June 2012

I

All costs are approximate estimates based on preliminary site design and building relocation with minimal rehabilitation work, derived from consulting with people familiar with this type of work. Where applicable, the estimates indicate assumed discounts on materials, volunteer labor, and/or contribution of services based on discussions about the project with such providers. Items are added as requested.

Phase 1 is defined as: the site work for the relocated 1888 portion of the Depot without any new additions - either to the south or the north. Site work costs include grading for the building location and for two parking areas and drive lane, which are finished with required curbs and gutters, pavement, and sidewalks in order to function for both Visitor Center and Transportation Center.

The rehabilitation of the Depot places the moved structure over a basement (for the needed systems, and for storage), and with minor interior remodeling for accessible restrooms, fresh finishes and lighting. The plan shows both a south entrance (where an addition could be attached in the future), and at the north where the open 'historic' pavilion is to be constructed by Phase 2 efforts. The interior will be useable for a Visitor Center using the depot office as an office and waiting room for display materials.

The numbered groupings are roughly sequential as the project advances.

.. t. ···.A~foi6is!r~foi~•·Go}i\§· • .:"s.ii\i~tlie.Ncidfiii~l~_[)9Ro(•_··· • •• The costs for the organization, workshops, proposals, communications, and fundraising.

2. Property Transfer Related Costs $17,000 a. Negotiation with GP rail volunteered note 1 b. Legal review of Development Agreement STND $1,000 c. Title Work - initial STND 900 d. Title Work - for a clear title est. $5,000 d. Site Environmental Study - Phase 1 paid by City note 3 e. Site Survey allow $1,500 f. Site Environmental Study - Phase 2 allow $3,000 note 3 g. Re-platting of two parcels to one allow 600 h. Site Plan for Dev. Agreement, CUPNariance approval STND $3,000 note 2 i. Closing Costs: title insurance, filing fees allow $2,000

3. Design aQQ Soft Costs, Tests, and Fees $36,000 a. Architectural and engineering building/site design allow 12,000 note 2 b. Environmental: Phase II recommended allow 7,500 note 3 c. Soil tests (for structural loads, pavement design) allow 2,000 d. Depot asbestos abatement - minimal work allow $ 12,000 note 4 e. Other, misc, permits allow 2,500

4. Existing Property Expense and Moving Cost $37,000 b. Depot separation and move of original structure est. 30,000 c. Demolition of freight-house (discounted, net cost) allowance 7,000 note 5 d. Power line moved or buried (preferred) est. 15,000

5. Site Work - Minimal (see Note 6 below) $83,000 a. Site grading and excavation estimated 10,000 b. Soil importation (extent not known) est. 7,000 c. Finish grading 1850 SY @ $2 I SY 3,500 d. Curbs and gutters 700LF@$13/LF 9,000

107

6.

7.

e. Pavement f. Sidewalks and steps

1350 SY@ $28 I SY est.

g. On-site water run-off retention (assumed not required) h. Landscape materials donated i. 'Iron' safety fence along east edge of RR property NIC

Depot Work- BasicWork for minimal reuse a. Basement & support structure 1240 SF @ $ 20 I SF b. Exterior repairs and finishes est. c. Wood eave soffit and bracket repairs, painting materials d. Window and door repairs est. e. Depot south wall replacement, roof extension est. f. Interior repairs and finishes 1000 SF @$40 g. Basic plumbing, heating, and electrical 1000 SF@ $25 h. Utility hook-up for Depot building alone allow

SUBTOTAL: Site and Depot Construction Costs

38,000 15,500

-- Note 6

25,000 note 7 10,000 note 8 5,000 5,000

10,000 note 9 40,000 25,000 5,000 note 10

$120,000

$ 293,000

PROJECT COST ESTIMATE NOTES: The cost for the site and depot construction work (discounting move, design, demo work) is $240,000, which is about $195 per SF (basement included), with $97 per SF for the building rehabilitation.

1. Negotiation with CP rail could Include travel costs, document development and printing, etc., that could be donated

2. Design services, plus donated design time, for architectural and engineering of site and building for Phase 1: first Site Plan, then Building Plans.

3. A recommendation of the City acquired Phase I Assessment was to acquire a Phase II Assessment, whose cost is in process of being estimated - an allowance is shown. An abatement allowance as may be recommended by a Phase II is shown on Line 3.b.

4. Depot asbestos Includes Identification of asbestos In the ceiling, floor tiling, and other locations, and abatement decisions. A study by STND shows possible additional abatement above this allowance amount.

5. Demolition of freight-house includes assumed aid negotiated with the railroad company.

6. These 'Minimal' Site Work costs do not include the extensive on-site water retention provisions that now are in the Land Development Code, but whose application has not been determined.

7. New site foundation work is creating the basement and foundation on which the depot will rest.

8. Depot exterior brick and wood repairs and painting includes removal of paint covering the graffiti on the brick, removing graffiti, repair and painting of roof eave wood decking and the decorative support beams.

9. The Depot's south face will be open to the elements when detached. A new wall will be reconstructed and roof overhangs extended - anticipating a future south addition.

10. This represents a partial cost for local underground attachment to services. Not having a completed Site Survey to confirm the location of City utilities, assumed to be about 100 feet from the building to under 3rd Street.

END OF PHASE 1 PROJECT BUDGET

A revision of the August 3, 2011 Budget, now with updated information for City purposes: 25 June 2012.

Save The Northfield Depot file: DEPOT MOVE AND REHAB COSTS 2012.06.25 fin.doc

2

108

EXHIBIT F Form Letter of Credit

IRREVOCABLE LETTER OF CREDIT

TO: City of Northfield 80 I Washington Street Northfield, Minnesota 55057

Dear Sir or Madam:

No. _______ _ Date: -------

We hereby issue, for the account of Save The Northfield Depot, Inc. and in your favor, our Irrevocable Letter of Credit in the amount of$ _________ , available to you by your draft drawn on sight on the undersigned bank.

The draft must:

a) Bear the clause, "Drawn under Letter of Credit No. ____ , dated _______ , 2 , of (Name of Bank) ";

b) Be signed by the Mayor or City Administrator of the City ofNorthfield, Minnesota.

c) Be presented for payment at -~<A~d=d=r=es=s~o=f~B=a=n=k~) _, on or before 4:00 p.m. on

This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty-five (45) days prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice to the Northfield City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the next annual renewal date addressed as follows: Northfield City Administrator, Northfield City Hall, 801 Washington Street, Northfield, MN 55057, and is actually received by the City Administrator at least thirty (30) days prior to the renewal date.

This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein.

This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit.

109

This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 500.

We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation.

110

EXHIBIT'G'

List of Encumbrances

111

30 May 2012

Mr. Tim Madigan City Administrator City ofNorthfield 801 Washington Street Northfield, MN 55057

Re: Title Commitment Purchase and Development Agreement

Dear Mr. Madigan:

414 Riley Drive Northfield, MN 55057 www.northfielddepot.org

Save the Northfield Depot's attorney, John Ophaug, has reviewed the title commitment work that Save The Northfield Depot commissioned through him by the Rice County Abstract and Title Company for the City owned parcels for the Depot relocation. The title commitment document is attached. Due to the complicated nature of the issues related to the title, we are including relevant parts of his opinion below - including his confirmation that the title commitment document can function as Exhibit G of the pending Purchase and Development Agreement with the City of Northfield.

Selected excerpts from his review follow:

"I have reviewed the title insurance commitment prepared by the Rice County Abstract Company. In this letter I will provide some explanation as to why this was done and what is contained in the commitment.

STND needed this commitment for two reasons. First, it needed to know if there was marketable title to the property, and if not could the title be corrected so that after purchase there would be marketable title. No one would spend time and money on a real estate project without the assurance that there would be marketable title at the time of closing.

Second, in order to complete the purchase agreement with the City of Northfield, it was necessary to know what encumbrances were on the property as is required by that agreement. Because there was no abstract, and no prior title work, I felt a title insurance commitment would be the least expensive way to know the condition of the title.

The title insurance commitment indicates that the property is owned by the City of Northfield, subject to the exception shown on Schedule B. The title insurance commitment in essence states that upon closing the title insurance company will issue an owner's title insurance policy guarantying good title, subject to the exceptions. Sometimes the exceptions are obvious matters that must be taken care of before the closing, such as mortgages, tax liens, judgments, etc. In this case, the exceptions are a series of easements and reservations, often involving the railroads, which, depending on the use of the property, might be left as is or be removed.

My review of the 23 exceptions on Schedule Bis as follows:

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Tim Madigan 30 May 2012 Page Two

8. Reservation by the City of Northfield of all city utilities in Spring Street.

Suggested resolution: Meet with a surveyor to determine whether the reservation of these utilities would affect the property you are purchasing, or the placement of the Depot. The City of Northfield will normally vacate easements if they have no present use.

9. Agreement between the railroad and the City of Northfield to use storm sewers.

Resolution: Discuss with the City of Northfield engineer to see if these could be vacated.

JO. Reservation by CNW Railroad to continue to use utilities, driveways, etc.

Resolution: Negotiate a release of these items by the CNW, which they will normally do for a fee. Alternately, have these removed by a quiet title action.

11. Easement in the plat of Westside Addition.

Resolution: This can probably remain. It is customary to have easements for drainage and utility purposes shown on a plat.

12. Access to 2"d and 3'd Street.

Resolution: Look into this as part of your construction plan. When the State of Minnesota condemns property for highway use, they always restrict access onto the highways. In this case, this was part of the condemnation done in 2004 for 5th St.

13. Driveway easement between the City of Northfield and the First National Bank.

Resolution: Discuss with the City of Northfield engineer to determine whether this easement is needed. If not, then attempt to have it vacated by the City of Northfield and the First National Bank.

14. Easement between US Sprint and Sao Line Railroad.

Resolution: The abstracter notes that there is no location for this easement. One can either attempt to have US Sprint and the Sao Line release this easement from the property, or include it in a quiet title action.

15. Easement for railroad purposes granted to the Sao Line Railroad.

Resolution: The abstracter gives a long explanation as to the easement, and when it would automatically cease. The Sao Line can be asked to release their easement, if any, over the subject property, or it can be included in a quiet title action.

16. Interest ofCMC Real Estate.

Resolution: Again, the abstracter gives a lengthy explanation as to the problem. It appears that the City of Northfield bought this property from the CMC Real Estate Corporation as trustee of the Chicago, Milwaukee, St. Paul and Pacific Railway. However, according to the decree in the bankruptcy, the property was actnally distributed to the CMC Real Estate Corporation not as a trustee, but in its name alone.

113

Tim Madigan 30 May 2012 Page Three

To further complicate things, CMC Real Estate Corporation conveyed this property to the Chicago Milwaukee Corporation after the property was sold to the City of Northfield, and then the Chicago Milwaukee Corporation conveyed the property to CMC Heartland Partners a couple of years later.

As a practical matter, trying to unwind this mess and obtain quit claim deeds from all the entities would be nearly impossible. The more practical solution is a quiet title action.

17. Reservation by CMC Real Estate Corporation for driveways, roads, water mains, etc.

Resolution: A determination will need to be made that nothing is still used and, most importantly, that portion designated as a track easement is not used. The legal description for the tract easement is so specific that it would indicate to me the railroad intended to maintain a certain portion of property for its use. If it can be clearly determined that nothing is used anymore and the railroad has no possible use for it, this could be included in the quiet title action.

18. Assignment of Lease between the trustee and bankruptcy for the railroad and the City of Northfield.

Resolution: Perhaps a place to start would be with the City of Northfield, and if they are willing to vacate their interest in the property then include it in the quiet title action.

19. Easements as shown in the plat of Westside Third Addition.

Resolution: These would remain unless they would interfere with your development, in which case the City could be asked to vacate them.

20. Possible interests of Railroad Properties, LLC.

Resolution: The abstracter indicates that this is a "possible interest". I don't know what Railroad Properties, LLC is. Some investigation may need to be done, and either a quit claim deed obtained from Railroad Properties, LLC, or it could be included in the quiet title action.

Obviously there are a lot of unresolved issues concerning the property. You will note that I have suggested a quiet title action as a solution to many of the problems. A quiet title action is a lawsuit against all the former owners of the property, asking the court to adjudge the present fee owner to be the owner of the property and have the interests of the defendants removed. Over the past 30 years I have had to undertake many quiet title actions to resolve railroad properties. In this case, I don't see any practical alternative other than a quiet title action to obtain clear title. It would be necessary to do some background work first to determine what interests needed to be removed, and then undertake the action. A quick estimate of the costs of the action would be this:

Filing fee Newspaper publication fee Miscellaneous costs

$ 320 $1,000 $ 100

Attorney's fees $3,000 - $5,000

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Tim Madigan 30 May 2012 Page Four

The action would take about 3 months to complete from the time it started. Without this action you would be buying property without good title.

In summary then, the list of exceptions shown on the title insurance commitment by Schedule B can be used for the Exhibit G to the purchase agreement. Again, this is a list of all the encumbrances that will remain on the property when the City of Northfield deeds the property to us, unless we and/or the City removes them."

We note that in order to follow our attorney's advice, the actual description of each item will need to be further identified, based on the location of the information noted by the title company. At this time, we do not have copies of those descriptions.

We believe the title will need to be cleared before the time of closing and the land transfer.

Sincerely,

For the Save the Northfield Depot Board

Rob Martin

Attachment:

Co-chair Lynn Vincent, Co-chair

Commitment for Title Insurance, issued by the Old Republic National Title Insurance Company Dated: 9 April 2012 File No. 6128

115

Commitment for Title Insurance

Issued By Old Republic National Title Insurance Company

Old Republic National Title Insurance Company, A Minnesota corporation, ("Company"), for a valuable consideration, commits to issue its policy or policies of title insurance, as identified in Schedule A, in favor of the proposed Insured name in Schedule A, as owner

or mortgagee of the estate or interest in the land described or referred to in Schedule A, upon payment of the premiums and charges and compliance with the Requirements; all subject to the provisions of Schedules A and B and to the Conditions of this Commitment. This Commitment shall be effective only when the identity of the proposed Insured and the amount of the policy or policies committed for have been inserted in Schedule A by the Company.

All liability and obligation under this Commitment shall cease and terminate six months after the Effective Date or when the policy or policies committed for shall issue, whichever first occurs, provided that the failure to issue such policy or policies is not the fault of the Company.

The Company will provide a sample of the policy form upon request.

IN WITNESS WHEREOF, Old Republic National Title Insurance Company has caused its corporate name and seal to be hereunto affixed by its duly authorized officers on the date shown in Schedule A. This Commitment shall no be valid or binding until countersigned by a validating officer or authorized signatory.

Countersigned: OLD REPUBLIC NATIONAL TITLE INSURANCE COMPANY A Stock Company 400 Second Avenue South, Minneapolis, MN 55401 (612-371-1111

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CONDITIONS

1. The term "mortgage", when used herein shall include deed of trust, trust deed, or other security instrument.

2. If the proposed Insured has or acquires actual knowledge of any defect, lien, encumbrance, adverse claim or other matter affecting the estate or interest or mortgage thereon covered by this Commitment other than those shown in Schedule B hereof, and shall fail to disclose such knowledge to the Company in writing, the Company shall be relieved from liability for any loss or damage resulting from any act of reliance hereon to the extent the Company is prejudiced by failure to so disclose such knowledge. If the proposed Insured shall disclose such knowledge to the Company, or if the Company otherwise acquires actual knowledge of any such defect, lien, encumbrance, adverse claim or other matter, the Company at its option may amend Schedule B of this Commitment accordingly, but such amendment shall not relieve the Company from liability previously incurred pursuant to paragraph 3 of these Conditions and Stipulations.

3. Liability of the Company under this commitment shall be only to the named proposed Insured and such parties included under the definition of Insured in the form of policy or policies committed for and only for actual loss incurred in reliance hereon in undertaking in good faith (a) to comply with the requirements hereof, or (b) to eliminate exceptions shown in Schedule B, or ( c) to acquire or create the estate or interest or mortgage thereon covered by this Commitment. In no event shall such liability exceed the amount stated in Schedule A for the policy or policies committed for and such liability is subject to the insuring provisions, the Conditions and Stipulations, and the Exclusion from Coverage of the form of policy or policies committed for in favor of the proposed Insured which are hereby incorporated by reference and are made a part of this Commitment except as expressly modified herein.

4. This Commitment is a contract to issue one or more title insurance policies and is not an abstract of title or a report of the condition of title. Any action or actions or rights of action that the proposed Insured may have or may bring against the Company arising out of the status of the title to the estate or interest or tithe status of the mortgage thereon covered by this Commitment must be based on and are subject to the provision of this Commitment.

5. The policy to be issued contains an arbitration clause. All arbitrable matters when the Amount oflnsurance is $2,000,000 or less shall be arbitrated at the option of either the Company or the Insured as the exclusive remedy of the parties. You may review a copy of the arbitration rules at: http//www.alta.org/.

117

COMMITMENT FOR TITLE INSURANCE

Issued by

Old Republic National Title Insurance Company

SCHEDULE A

File No: 61428

1. Effective Date: April 9, 2012 at 7:00 am

2. Policy or Policies to be issued:

a. ALTA Owner's Policy (6-17-06): Proposed Insured: To Be Determined

b. ALTA Loan Policy (6-17-06): Proposed Insured:

Amount

To Be Determined

3. The estate or interest in the land described or referred to in this Commitment is Fee Simple.

4. Title to the Fee Simple estate or interest in the land is at the Effective Date vested in:

City of Northfield.

5. The land referred to in this Commitment is described as follows:

Parcel 1 - Lot 1, Block 2, in Westside Addition, in the City of Northfield, Rice County, Minnesota, excepting therefrom that part of the above described property, shown as Parcel No. 259 on Minnesota Department of Transportation Right of Way Plat Numbered 66-36 as the same is on file and ofrecord in the Office of the County Recorder in and for Rice County, Minnesota.

Parcel 2 - Lot 1, Block 1, in Westside Third Addition, in the City of Northfield, Rice County, Minnesota, excepting therefrom that part of the above described property, shown as Parcel No. 259 on Minnesota Department of Transportation Right of Way Plat Numbered 66-36 as the same is on file and of record in the Office of the County Recorder in and for Rice County, Minnesota.

Abstract Property - Rice County, Minnesota

Property Address: NIA

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File No: 61428

COMMITMENT FOR TITLE INSURANCE

Issued by

Old Republic National Title Insurance Company

SCHEDULER

Schedule B of the policy or policies to be issued will contain exceptions to the following matters unless the same are disposed ofto the satisfaction of the Company:

Defects, liens, encumbrances, adverse claims or other matters, if any, created, first appearing in the public records or attaching subsequent to the Effective Date but prior to the date the proposed Insured acquires for value of record the estate or interest or mortgage thereon covered by this Commitment.

1. Facts which would be disclosed by a comprehensive survey of the premises herein described.

2. Rights and claims of parties in possession.

3. Mechanic's, Contractor's or Materiahnen's liens and lien claims, if any, where no notice thereof appears ofrecord.

4. Easements or claims of easements not shown by the public records.

5. "Gap" coverage will be provided to insureds who close with Old Republic National Title Insurance Company or one of its policy-issuing agents. Old Republic National Title Insurance Company will provide insurance coverage, subject to the terms of the title insurance policy, for any documents recorded with the County Recorder or Registrar of Titles for the period of time between the effective date of the title insurance commitment and the date of recording of the closing documents provided the closing occurs with Old Republic National Title Insurance Company or one of its policy-issuing agents.

6. Taxes due and payable in the year 2013 and thereafter. Taxes due and payable in the year 2012 and all previous years are paid. There are no taxes due and payable in the year 2012. (Parcel No. 22.36.4.75.033) (Parcel No. 22.36.4.78.001)

According to the tax records of the County Treasurer, this property is Non-Homestead for 2012.

7. Taxes and assessments, if any, not yet due and payable. NOTE: We find no special assessments now a lien on the premises.

8. Reservation by the City of Northfield of all city utilities in that part of Spring Street described as follows:

All that part of Spring Street which lies within the Southeast Quarter (SEl/4) of Section 36, Township 112 North, Range 20 West of the Fifth Principal Meridian, in the City of Northfield, Rice County, Minnesota, lying southerly of Third Street and northerly and westerly of the westerly right of way line of the Chicago, Great Western Railway Company.

as shown in that certain Ordinance by the City of Northfield recorded April 29, 1977 in Book 54 ofM.R., page 381.

119

9. Terms and conditions of that certain License Agreement between the Chicago and North Western Transportation Company and the City of Northfield to construct, maintain and use storm sewers, manholes and culverts as shown in instrument recorded November 10, 1980 in Book 69 ofM.R., page 597.

10. Reservation by the Chicago and North Western Transportation Company, its lessees, licensees, successors and assigns, the right to continue to protect, maintain, operate, and use any and all existing drainage, driveways, conduits, sewers, water mains, gas lines, electric power lines, communication lines, wires and other utilities, and easements of any kind whatsoever on said premises, including the repair, reconstruction and replacement thereof as shown in that certain Deed to the City of Northfield dated October 28, 1986, recorded January 27, 1987 in Book 336 of Deeds, page 393.

11. Easement I 0 feet wide adjacent to Second Street and Third Street for drainage and utility purposes as shown on the recorded plat of Westside Addition.

12. Access to Second Street and Third Street is restricted to a specific opening as shown on Minnesota Department of Transportation Right of Way Plat No. 66-36 and in Quit Claim Deed to the State of Minnesota dated June 29, 2004, recorded July 15, 2004 as Doc. No. 541915. Also, the State was conveyed a drainage easement as shown on said plat.

13. Terms and conditions of that certain Driveway Easement Agreement dated December 13, 2004, recorded January 25, 2005 as Doc. No. 551578 between the City of Northfield and The First National Bank of Northfield. (Agreement, in effect, that creates a non-exclusive easement over the City property and the Bank property. The easement affects that part of subject property described as follows:

That part of the easterly 15.00 feet of Lot I, Block 2, Westside Addition, according to the recorded plat thereof, lying northerly of the westerly extension of the south line of Lot 6, Block 7, in the State Subdivision of the Southeast Quarter of Section 36, Township 112 North, Range 20 West of the 5th Principal Meridian, in the City of Northfield, Rice County, Minnesota (also known as School Section Addition), on file and of record in the office of the County Recorder, Rice County, Minnesota.)

14. Terms and conditions of that Memorandum of Easement dated April 24, 1990, recorded April 25, 1990 in Book 116 ofM.R., page 378 between US Sprint Communications Company Limited Partnership and Soo Line Railroad Company.

NOTE: The exact location of this easement is not given.

15. An easement for railroad purposes was granted to Soo Line Railroad Company over Parcel 2 in Number 5 of Schedule A as shown in that certain Deed dated October 31, 1988, recorded June 8, 1989 in Book 349 of Deeds, page 456. According to this instrument, the easement shall automatically cease and determine (either fully or partially with respect to a specific portion of the Easement Parcel, as may be appropriate) at such time as the Easement Parcel (or portion thereof) is no longer used in the active operation of the railroad and CMC Real Estate or its successors or assigns has notified Soo Line thereof in writing. For purposes of determining whether the Easement Parcel is being used in the active operation of the railroad, the mere storing ofrailroad cars, equipment or other material upon the Easement Parcel shall not be deemed to constitute use of the parcel for railroad purposes. Further, without limiting other means of determining when the Soo Easement shall terminate, the Easement Parcel shall be deemed no longer used in the active operation of the railroad upon the cessation of use of the Easement Parcel for a period of twelve (12) consecutive months or the prior removal or relocation of the tract and the related facilities.

120

16. Interests of CMC Real Estate Corporation, its successors and assigns, in and to Parcel 2 in Number 5 of Schedule A. The City of Northfield acquired property, which was later platted into Westside Third Addition, from CMC Real Estate Corporation, a Wisconsin Corporation, 547 West Jackson Boulevard, Suite 1510, Chicago, Illinois, 60606 (successor to Richard B. Ogilvie, not as an individual but solely as Trustee of the property of Chicago, Milwaukee, St. Paul and Pacific Railroad Company, Debtor, being in possession of all the assets and property of said Railroad Company under authority of the United States District Court for the Northern District of Illinois, Eastern Division, Docket No. 77 B 8999 in proceedings under Section 77 of the Bankruptcy Act) ("Grantor") as shown in Quit Claim Deed dated February 3, 1989, recorded March 13, 1989 in Book 348 of Deeds, page 263. However, according to the Final Decree issued in the United States District Court for the Northern District of Illinois Eastern Division, Order No. 866, all right, title and interest of the Trustee of the Chicago, Milwaukee, St. Paul and Pacific Railroad Company shall vest in and become the absolute property of CMC Real Estate Corporation on the Consununation Date, which was November 25, 1985.

CMC Real Estate Corporation conveyed the above referenced property to Chicago Milwaukee Corporation by Quit Claim Deed dated October 31, 1989, recorded November 19, 1992 in Book 369 of Deeds, page 223.

Chicago Milwaukee Corporation conveyed the above referenced property to CMC Heartland Partners, a general partnership under the laws of Delaware as shown in instrument dated January 31, 1990, recorded November 19, 1992 in Book 369 of Deeds, page 323.

17. Reservation by CMC Real Estate Corporation, its successors and assigns, in and to Parcel 2 in Number 5 of Schedule A. The City of Northfield acquired property, which was later platted into Westside Third Addition, from CMC Real Estate Corporation, a Wisconsin Corporation, 547 West Jackson Boulevard, Suite 1510, Chicago, Illinois, 60606 (successor to Richard B. Ogilvie, not as an individual but solely as Trustee of the property of Chicago, Milwaukee, St. Paul and Pacific Railroad Company, Debtor, being in possession of all the assets and property of said Railroad Company under authority of the United States District Court for the Northern District of Illinois, Eastern Division, Docket No. 77 B 8999 in proceedings under Section 77 of the Bankruptcy Act) ("Grantor"), its successors, grantees and assigns, the right and privilege in the form of an easement in gross for the continued maintenance, operation and use of all existing driveways, roads, conduits, sewers, water mains, gas lines, electric power lines, wires and other utilities and easements of any kind whatsoever on said Property, whether or not of record, including the repair, reconstruction and replacement thereof, unless otherwise provided for herein and a further reservation of the right and privilege of the Grantor, its successors, grantees and assigns to convert any existing leases, licenses and agreement for driveways, roads, conduits, sewers, water mains, gas lines, electric power lines, wires and other utilities to permanent easements by issuance of a suitable grant in recordable form.

The Grantee, its successors and assigns, covenant and agree that it shall neither do nor cause to be done any act that will unreasonably impede the flow of drainage water over the Property so as to adversely affect rail operations. This covenant shall in no way be construed to prohibit the Grantee from erecting buildings or other improvements on the Property, provided that drainage equivalent to that existing at the time of this conveyance is maintained, whether naturally or by other means. This covenant shall run with the land and be binding upon the Grantee, its successors and assigns.

The Grantor reserves for itself, its successors and assigns, an easement on, over and across that portion of the Property designated on Exhibit "A" dated April 18, 1988, and revised on December 12, 1988, attached hereto and made a part hereof, for the continued maintenance, operation and use of pole lines, underground wires, water lines, gas and oil lines, together with the right to use same with all the appurtenant fixtures necessary thereto, whether in present form or in such form or forms as may hereafter be substitute therefor.

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The Grantor reserves for itself, its successors and assigns, a perpetual easement on, over and across that portion of the Property designated "Track Easement" on Exhibit "A" dated April 18, 1988, and revised on December 12, 1988, attached hereto and made a part hereof, including, but not limited to, the right to maintain, repair, renew, use, operate, and remove any track or tracks and appurtenances now existing upon or across the property herein described and to construct, maintain, repair, renew, use, operate, and remove any additional tract or tracks and appurtenances across the Property, and also the right to install, maintain, use and operate wires or cables, together with poles or other structures supporting the name above the surface of said Property, or pipes or conduits or other structures beneath the surface of said Property and more particularly described as follows:

Subject to a 19 foot wide easement for railway purposes, the centerline of which is described as follows: Beginning at said "Point A"; Thence N47° 27' 39"E, a distance of 13.75 feet; Thence northeasterly along a tangential curve, concave to the southeast, having a radius of 515.99 feet, to the easterly line of the above described property and there terminating.

Subject to a 16 foot wide easement for railway purposes, the centerline of which is described as follows: Beginning at said "Point A"; Thence N47°27' 39"E, a distance of 36.11 feet; Thence northeasterly, along a tangential curve, concave to the northwest, having a radius of776.95 feet, a central angle of 17° 55' 32", a distance of243.08 feet; Thence N29° 32' 07"E, a distance of 92 feet and there terminating.

See Record for the above referenced "Exhibit A"

18. Assignment of that certain Lease No. 84095 between Richard B. Ogilvie, as Trustee, and Chicago & Northwestern Transportation Company dated May 4, 1984 to the City of Northfield as shown in instrument dated February 3, 1989, recorded March 13, 1989 in Book 109 ofM.R., page 357.

19. Drainage and utility easements along Second Street and Third Street as shown on the recorded plat of Westside Third Addition.

20. Possible interests of Railroad Properties, LLC in and to subject property. (The above entity was the grantee in that certain Quit Claim Deed dated June 25, 2004, recorded January 29, 2009 as Doc. No. 608809 from CMC Heartland Partners, as Grantor, conveying all of its right, title and interest to any and all real estate owned by it in the County of Rice, State of Minnesota, which it received pursuant to a Quit Claim Deed recorded on November 19, 1992, as Doc. No. 372416, Book 369, pages 323-422.)

21. Title to subject property is in a City.

Prior to closing the necessary documents to convey subject property must be submitted to the Company for review. Additional exceptions and/or requirements will be added accordingly.

22. Matters which may be disclosed by the completion of the Affidavit by Sellers.

23. Title to be established of record in To Be Determined.

NOTE: If there are any questions concerning this commitment, please call Chuck Bang at 651-388-8891.

122

Issued through the office of' Rice County Abstract and Title Company 433 West Third St., Suite 100 Red Wing, MN 55066 651-388-8891

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City of Northfield

Legislation Text

City Hall801 Washington StreetNorthfield, MN 55057

ci.northfield.mn.us

File #: 16-329, Version: 1

City of Northfield Printed on 7/15/2016Page 1 of 1powered by Legistar™

Upcoming Agenda Items

City of Northfield City Hall801 Washington StreetNorthfield, MN 55057ci.northfield.mn.us

City Council

Tuesday, August 2, 2016

Downtown Tobacco HearingTMP-2085

Status: Draft

Accept Public Improvements and Approve Final Payment for 2015 Second Street Reconstruction Project (STRT2015-A20)

TMP-2126

Status: Draft

Consideration of Resolution Declaring Northfield an Age Friendly Community.

TMP-2136

Status: Draft

NDDC Report for second half of RequestTMP-2086

Status: Draft

Resolution authorizing refunding of Hospital BondsTMP-2089

Status: Draft

Thursday, August 11, 2016

Approve Canvass of Votes Cast at the August 9, 2016 Primary ElectionTMP-1987

Status: Draft

Tuesday, August 16, 2016

Close Fund 461 and transfer residual dollarsTMP-2138

Status: Draft

Update on Liquor Store Project.TMP-2139

Status: Draft

Consider Resolution Authorizing the sale of 2016 BondsTMP-2149

Status: Draft

SMIF presentationTMP-2103

Page 1 Printed on 7/14/2016

Thursday, July 14, 2016

Status: Draft

Renew cell tower lease contractTMP-2112

Status: Draft

Discussion Item: Revision of Northfield Animal Ordinance - Chapter 10TMP-2079

Status: Draft

Tuesday, September 6, 2016

Approval of Minor Subdivision for 219 Water StreetTMP-2057

Status: Draft

Approval of Sale of City-Owned Property at 219 Water StreetTMP-2056

Status: Draft

Public Hearing on Sale of Public LandTMP-2055

Status: Draft

Tuesday, September 13, 2016

Spring Creek Flood MitigationTMP-1654

Status: Draft

Park and Recreation Advisory Board Update and Work Plan DiscussionTMP-2015

Status: Draft

Environmental Quality Commission Update and Work Plan DiscussionTMP-2016

Status: Draft

Link Center ReportTMP-2090

Status: Draft

Final Budget DiscussionsTMP-2091

Status: Draft

Tuesday, September 20, 2016

Adopt Preliminary General Fund Budget and set date for Public HearingTMP-2092

Status: Draft

Adopting a proposed 2016/payable 2017 tax levyTMP-2093

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Thursday, July 14, 2016

Status: Draft

Adopt a proposed 2016/ payable 2017 HRA LevyTMP-2094

Status: Draft

Adopt a proposed 2016/ payable 2017 EDA LevyTMP-2095

Status: Draft

Tuesday, October 4, 2016

CVB ReportTMP-2096

Status: Draft

Discuss Proposed 2017 Utility RatesTMP-2097

Status: Draft

Approve Final CIP & CEP 2017TMP-2098

Status: Draft

Tuesday, November 1, 2016

Adopt Utlity Rates for 2017TMP-2099

Status: Draft

Tuesday, November 15, 2016

Approve Canvass of Votes Cast at the November 8, 2016 General Election

TMP-1988

Status: Draft

Tuesday, December 6, 2016

Approve Tobacco License RenewalsTMP-2120

Status: Draft

Public Hearing on the Budget and Tax LevyTMP-2100

Status: Draft

Budget and Levy AdoptionTMP-2101

Status: Draft

Adoption of CIP & CEP 2017TMP-2102

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Thursday, July 14, 2016

Status: Draft

Page 4 Printed on 7/14/2016