Checklists before Travel The goal of the review process is to make sure that your team has a successful assessment trip. Please help us ensure this success!

Checklists before TravelThe goal of the review process is to make sure that your team has a successful

assessment trip. Please help us ensure this success!

1. Submit the following to the project management staff at [email protected], via e-mail (preferred), fax, or snail mail for all assessment trips and implementation trips (even within the USA). 806 Presentation for your Assessment trip 605 Volunteer Waiver Form & 608 Travel Insurance for each person traveling, including

mentors.

2. Chapters must have completed the following for EWB-USA to approve travel: Student Chapters must have paid chapter fees All team members must be members of EWB-USA. Click here.

3. Assessment/Implementation review via conference call will take place between the Project lead, Project Mentor and the Project Management Staff at EWB-USA. • The TAC Liaison and other relevant team members are welcome to join in as well.

Checklists before Travel (Cont.)

4. The Project team MUST notify the project staff of any changes to travel dates or travel teams.

Additional team members MUST send in Waivers (#605) prior to travel.

5. Review the following information with your team. Travel Readiness Checklist (#601): Project lead should review this Travel Tips Presentation (#602): Have each person traveling review this Personal Health Checklist (#603): give this to team’s health point person

(to be taken on the trip in case of an emergency) Volunteer Waiver & Health Insurance Form (#605): Each person traveling

should fill out this form and send it to EWB-USA Emergency Information Sheet (#606): Each person on the team, their

families and EWB-USA should receive this form Detailed Field Equipment Checklist: Mentor or project lead should take this

on the trip

Project Lead Sign-OffThis slide must be submitted with a real signature. Fax 303-772-2699

• I _Richard Cairncross_ as the faculty advisor of this project, have reviewed the technical and logistical contents of this project, and approve of the proposed design. I will also comply with TAC recommended changes and make suggested changes before traveling on the assessment trip.

• I have read through the submission requirements on the following slides. We understand the next steps in the process and will submit all required documents by the submission dates.

• Signed ______________________

Assessment Trip for The Miramar Clean Water The Miramar Clean Water

Supply ProjectSupply ProjectDrexel University

El Miramar, El Salvador

Project Information

• Date of TAC Presentation: August 8, 2007

• Project Tracking– ID Number: (See ARC Review)– Location: El Miramar, El Salvador– Risk Level: Low

• Chapter: Drexel University

• Dates of this proposed Travel: September 17 – 22, 2007

• Previous Trips to the community:Dates of Travel Assess/Imp Phase Description

May 15-19, 2007 Assessment Phase 1 Project research & assignment. Led by Rowan U. chapter with one Drexel student participating

Objectives of Site Assessment Trip

• Overall Project Objective: – Gather relevant data for water supply and distribution project

including water quality, hydrogeology and community information. Engaging community interaction and involvement in decision-making and implementation will be a main focus of this trip.

• Give the background of the project:– The Peace Corp. referred this community to EWB because of its

dire need for a year round water supply. Rowan University received permission from EWB-USA to pursue this project. During an assessment trip in May, 2007 to La Ceiba and Miramar, in which one Drexel Student participated, the assessment team decided that there is enough work to be done for two projects & has since given Drexel lead of development work in Miramar. There is a need for a more detailed assessment of Miramar’s water supply options.

Objectives of Site Assessment Trip

• Site Assessment Data Needs: – Core samples for a deep well (100m)– Water quality at various depths in water table– Investigate sources:

• Spring to the East of Miramar– Flow data– Water quality– Ability to use (flow & permission)

• Private wells– Investigate river source location for viability

• Soil composition• Flood resistance• Property rights • River flow rate data

– Check electricity options, reliability & cost– Survey routes for pipeline options– Research in-country supply sources (shovels, pumps, materials)– Locate existing & potential water storage sites– Build Dew catchment and rainwater catchment prototype experiments– Examine houses for rain collection feasibility– Engage in discussions with communities about pros/cons of various water

supply options and the community commitment

Site Assessment Methodology

• Describe the potential impacts to the physical environment that the project may cause – Utilizing water sources may reduce available water supply.

No monitoring plans available.

• Describe what training your team has undergone/will undergo for this project.– Surveying equipment orientation

– Water quality testing training

– Cultural orientation from peace corps volunteer

– Project course being conducted at Drexel

MetricsTechnical:• What metrics will be used to determine the technical success of this

project?– Community opinion, health & growth– Water usage & quality measurements– Continued health assessments

• What data is needed? – Water quality/quantity, & health data collected in community

Economics:• What metrics will be used to measure the affect of this project on

the community?– Number of children attending school, women engaged in micro-

enterprise– Population and revenue generated (if any) from water supply

• What data is needed? – Individual economic assessments– Maintenance requirements and costs– Amount of water used by community

MetricsHealth: (If your project will have a health impact)• Your team will need to conduct a baseline health assessment during

this trip. See here for an example. It is recommended to have health professional complete document #509 prior to your trip.

– Health assessment completed on first assessment trip.– Data from health assessment will be used to complete #509 form and to guide

additional health assessment data collection

• What metrics will be used to measure the affect of this project on the community?

– Prevalence of water borne illnesses, diarrheal disease – Child mortality

• What data is needed? – Water source data from Miramar– On-going health assessment

Community Interactions• What facts about culture, politics and ethnicity of the

project’s region did your team find that are relevant to this project?– Long pants for professional environments– Alcohol consumption is taboo– Male chauvinism is prevalent

• What is the plan for interacting/interviewing the community? – Community engagement activity, continue health surveys

and follow-up• Does your project have or need a translator?

– Peace Corps volunteers: Carl, Alana, Carlie– EWB-Drexel student from El Salvador, John McCormack

• How many people will this project impact?– Miramar residents, 180 people directly impacted

Community Involvement & Education

• How will the community participate in planning? – What are the future plans for involving the community in the decisions for this project?

• Share potential designs • Receive feedback• Integrate community input

– Who will be the community contact that the team will continue to correspond with after the assessment trip?

• Peace Corps volunteers• Local community health leaders

• Once the initial designs have been completed, will there be a follow-up second assessment to discuss the designs with the community?

– Yes – this trip will be the second assessment trip

• How will the community participate in construction and maintenance? – Community involvement includes digging and planning design.– Paid local staff will oversee the project into the future.– Peace Corp involvement will ensure long term success

• Does your team have plans for educating the community? (E.g. maintenance, health issues etc)

– Involvement in implementation, construction, & design– Peace corps community health volunteers and programs

Equipment

• What equipment will be brought to the country for this project?– List all relevant equipment

• Water testing equipment• Surveying Equipment

– Has the team checked that each piece of equipment can pass through customs?

• Yes

Living Arrangements

• Provide a short point to point list with dates & transportation, and lodging– 9/17: Fly into San Salvador– 9/17: Ride Peace Corp Van to San Francisco Menendez– 9/17-21: Accommodations provided by Peace Corp Volunteer in

SFM– 9/21: Return to San Salvador airport by Van– 9/22: Fly to Philadelphia

• What will be the sources of food and water for the team?– Cafeteria located in San Francisco Menendez

• Will the team be visiting surrounding areas?– Limited tourism may occur

Safety & Emergency Plan

• Safety Plan– Provide first aid kits– Go to the US Embassy if there is trouble

• Emergency Plan & Exit Strategy– Peace Corps Van is on call to transport in emergency

• Are there any State Department Warnings for this country?– No

• Are there any other safety concerns for traveling at this time? – No

Project Contact Information

• Project Team: – 12 Drexel students actively engaged in project work through an independent study course– Eunice Lin, Mike Sexton, Alex Waldman, Kim DiGiovanni, Sara Smith, Lindsey Faulker, Jeff Bouley,

Jason Burns, Christopher Mohl, Brian Quinn, Alex Lannan, Alex Moseson

Name E-mail Phone Chapter

Project Lead(s) Alex Lannan [email protected] (302) 250-1205 Drexel

President Alex Moseson [email protected] (484) 995-1984 Drexel

Mentor (if applicable) Joe Mastronardo [email protected]

(215) 222-3000 Drexel

Faculty Advisor (if applicable)

Rich Cairncross [email protected]

(610) 717-6720 Drexel, MAP

Health Point Person None

NGO/Community Contact

Emily Reese

Note: All University trips must have a faculty advisor or mentor with the appropriate technical background accompanying the assessment trip.

Project Team & Overseas Contact

• Chapter Traveling: Drexel University

• On-the ground Contact Phone # for the travel team:– Carl Slomowitz: 011 503-781-3295, [email protected]

• Nearest US Consulate Contact info:– U.S. Embassy in El Salvador

• Final Blvd. Santa Elena, Antiguo Cuscatlán, La Libertad • phone: 011-503-278-4444; fax: 011-503-278-6011

• Nearest Hospital Contact Info:– Clinic in Cara Sucia, El Salvador, about 6 miles from Miramar

• Travel Team– Number of Students Traveling: 5 (2 women, 3 men – one male is El

Salvador citizen)– Number of Professionals Traveling: 1 (faculty advisor)

Travel Team• List the Travel Team Names:

Name E-mail Phone Travel Waiver (#605)

(Yes/No)

Member of EWB-USA (Yes/No)

Chapter

Name

Student/ Professional

Alex Moseson [email protected]

Drexel Student

Eunice Lin [email protected]

Drexel Student

Kim DiGiovanni [email protected]

Drexel Student

Jason Burns [email protected]

Drexel Student

John McCormack

[email protected]

Drexel Student

Rich Cairncross

[email protected]

215-895-2230 Yes Yes Drexel, MAP Advisor, Professional

Budget & Hours• Please fill in the following table with

no modifications• Who is assigned to oversee

budgeting?

Expense Total Cost

Travel $3,000

On Ground $800

Materials $1,000

Other $200

Total $5,000

Names # Weeks Hours/Week Trip Hours Total Hours

Project Lead: Alex Lannan 10 8

Mentor Hours: Rich Cairncross 10 8

Student Hours: 10

Donors & Funding

• List sources of funds and in-kind contributions– PRC Rotary Club– Drexel Grants– Aramark Fundraiser– Brightfields inc.

• Did your team meet it’s funding goals?– Not Yet, but we will

Response to TAC Comments

• Have not received any feedback from TAC.