The Importance of Being Earnest: Marrying COUNTER Statistics to Inter-Library Loan Data to Produce a Sincere Collection Management Device 2014 Annual Charleston Conference Nancy Abashian & Stephanie Hess Binghamton University Libraries
Aug 05, 2015
The Importance of Being Earnest:
Marrying COUNTER Statistics to Inter-Library Loan Data to Produce a Sincere Collection Management Device
2014 Annual Charleston Conference Nancy Abashian & Stephanie HessBinghamton University Libraries
Act 1. Scene 1. A chance social meeting
• Buy vs. Borrow– Aligning tools with data– Incorporating collection development criteria– Role of subject specialists– Budget demands
Lady Bracknell: I have always been of the opinion that a man who desires to get married should know either everything or nothing. Which do you know?
Web Reports -- Atlas
Generate Web Report
Export To Microsoft Excel
Search Criteria: Journal Report 1
ILLiad Custom Search Results
Parsing ILLiad Reports for COUNTER
Finished Requests (Borrowing/ Document Delivery/ Lending)
Document Type
Article (Journal Reports)
Loan (Book Reports)
WebRequestForm
ArticleRequest/ BookChapterRequest
Lending Costs: IFM Cost
ILLiad data → ERMS payment record
Algernon: I don't play accurately - any one can play accurately - but I play with wonderful expression.
Algernon: The truth is rarely pure and never simple.
Use existing 360 Core database?
No! We need individual titles to hang cost data &
usage statistics.
Create a Library Specific Holdings Database
Uncheck the default boxes as necessary
Adding Titles to the ERMS database: Manually Add / Batch-load
Holdings Import message
Upload Status for Batch Title Upload
** If an upload fails, a link will appear directly below the Upload Status on which you can click to view all flagged errors.
Library Specific Holdings Database
Cost Data Template: Download & Upload
Algernon: I am eating muffins because I am unhappy.
Outcome: Multiple Payments
Payment Record: Base Fee (Borrowing)
= Lending Library OCLC Symbol
Fund names include Process Type, Department, Lending Library, Patron Status, & ILLiad Fee/ Cost type
Payment Record: IFM Cost (Borrowing)
= Lending Library OCLC Symbol
Payment Record: IFM Cost (Lending)
**Negative values indicates credit from another library
Jack Worthing and his “brother” Earnest360 Counter → Intota Assessment– Platforms currently running side by side– Full transition deadline was December 6, 2014
• ProQuest has extended the transition time for users to move to the new reporting interface to January 26th, 2015
Waiting for Aunt Augusta...
Algernon: The very essence of romance is uncertainty.
(De)Deduplication
Column A: Sort A to ZConditional Formatting to highlight Duplicate Values
Beware of Formatting & Corrupt ISSNs
See http://www.projectcounter.org/code_practice.html
Choose Vendor > File > Upload
Jack Worthing a.k.a. 360 Counter
A successful engagement?
Great expectations...
Baby in a hand-bag ≠ Manuscript in a pram• Avoiding confusion during data output/ input
– The glories of Excel and csv files • Easy to manipulate; Use conditional formatting feature to highlight duplicate values
– Auto-harvest is not an option (no SUSHI)– Label all files very clearly
• The challenges of normalization– Inconsistent/ incomplete ILL patron request forms– Relevant paid subscriptions/ DDA/ POD– Open/ free / reciprocal access
• Advantage: Serials Solutions citation linker in ILLiad
Happily ever after?
Nancy AbashianHead of Reader [email protected]
Stephanie HessElectronic Resources [email protected]