Business Business Letters Letters
Jan 03, 2016
Business Business LettersLetters
The heading gives the The heading gives the writer’s writer’s addressaddress and the and the datedate. A comma is placed . A comma is placed between city and state.between city and state.
It should be on the It should be on the LEFTLEFT side.side.
HeadingHeading
401 South McQueen 401 South McQueen RoadRoad
Chandler, AZ 85225Chandler, AZ 85225
March 2, 2012March 2, 2012
Inside AddressInside AddressThe inside address The inside address
gives the gives the namename and and addressaddress of the person of the person or company you are or company you are writing towriting to..
If the person has a If the person has a titletitle, include that too. , include that too.
Dr. Robert Harris, DirectorDr. Robert Harris, Director
Health Care CenterHealth Care Center
P.O. Box 123P.O. Box 123
Drew, MS 38737Drew, MS 38737
The salutation is The salutation is always followed by always followed by a a coloncolon
: :
SalutationSalutation
Dear Sir or Madam:Dear Sir or Madam:Dear Mr. Harris:Dear Mr. Harris:To Whom It May To Whom It May Concern: Concern:
The body states the The body states the purposepurpose of the letter. of the letter.
Facts are given in a Facts are given in a brief, logical way. brief, logical way.
Make your message Make your message clear and brief.clear and brief.
The BodyThe Body
The formal closing is The formal closing is followed by a followed by a commacomma. . Only the first word is Only the first word is capitalized.capitalized.
ClosingClosing
Sincerely,Sincerely,
Thank you,Thank you,
Yours truly, Yours truly,
The writer’s The writer’s namename is is typed typed four linesfour lines below the closing.below the closing.
SignatureSignature
Yours truly, Yours truly,
Susan JonesSusan Jones
Susan JonesSusan Jones
Sincerely Sincerely yours,yours,
Susan JonesSusan Jones
Susan JonesSusan Jones
Call to ActionCall to ActionStates what action you would States what action you would
like your reader to take nextlike your reader to take nextReinforces your requestReinforces your requestAt the end of the body of your At the end of the body of your
letterletterStated positively and politely Stated positively and politely
(Your reader is more likely to (Your reader is more likely to respond favorably!)respond favorably!)