APOCHOA PolicyManual 7APRIL2015 Updated Dr Riktesh

ACADEMIC PLANNING & OPERATIONS COMMITTEE

POLICY MANUALAY 2014-2015

University City of Sharjah

P.O. Box - 1797, Sharjah, U.A.E.

Tel: 06-5441155 Fax: 06-5441166 / 06-5441661

I. INTRODUCTION:

The Academic Planning is carried out in line with the vision, mission and purposes of the University after thorough analysis of its previous academic operations. This committee is responsible for developing academic strategies and operational planning and plan

SKYLINE UNIVERSITY COLLEGE

learning& human resources development at SUC. Academic and Operations Planning Committee also coordinates with IR and QA office in maintaining academic standards as per MOHESR and coordinate in the accreditation process. This committee also explores the possibilities of developing SUC academic standards in line with the national / international academic standards.

II. GOALS AND OBJECTIVESA. ACADEMIC PLANNING & OPERATIONS COMMITTEE

GOALS OBJECTIVES KPI'S

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To revise and prepare academic plan Program planning, Course allocation, CDP approval as per calendar

To plan & recommend academic faculty requirement

Preparing Annual Hiring Plan, Faculty Requirement, Screening, interviewing as per calendar

Planning & developing learning resources

E-books planning, Library resources, text books and reference books and additional reading material (journals, magazines) as per calendar

Planning for software and hardware resources for enhancing learning facilities as per strategic plan

To provide platform for professional development of faculty

Identifying training needs and Planning Professional development for the faculty members

Planning and implementing MDP/EDP No of MDP/EDP Planned Vs. Offered

Planning & Organizing conferences/seminar/workshops

No of Conferences /Seminars /Workshops Planned Vs Organized

To provide input’s to other committee regarding current and future trend for Academic Excellence

Preparation of List and Calendar of Employee Development Program

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To plan and allocate courses to faculty members, as per MOHESR Standards

Maintaining Faculty Ratio as per MOHESR Standard with cost effectiveness

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To collaborate through International Networking and international accreditation

Assist International AccreditationTo

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Reviewing & Planning for learning resources (IT, Library)

Student and Faculty Feedback

Development of Library & Computer department Strategic Plan

Number of orientation/Training programs conducted

% Increase Utilization of E- Resources

Library Collaborations

Development and Implementation of LMS, ERP , SharePoint Portal and Turning Implementation

To manage ERP Reviewing ERP progress

Develop ERP related to academic and operational planning, implementation, training as per calendar

B. HEAD OF ACADEMICS

GOALS OBJECTIVES BENCHMARKTo assist in developing academic strategies

To review previous academic performances and recommend inputs for academic strategies

To ensure smooth functioning of academic operations of SUC

To allocate faculty as per academic plan

To review and approve CDPs

To ensure the smooth conduct of courses as per CDP

To ensure faculty management as per SUC policy

To orient the new and continuing faculty at the start of the semester

To review progression of courses during semester

To conduct semester meetings with faculty

To approve faculty leave in coordination with HR and HASS

To review and recommend improvements in faculty performance

To ensure academic excellence

To ensure program objectives are completely met through the achievement of learning outcomes

To review the assessment tools in line with the LOs

To coordinate and review Teaching Effectiveness Committee in implementation of appropriate teaching pedagogies

To coordinate with other departments for smooth academic operations

To coordinate with HQA, Registrar, Head of Student Support Service all departments

Complying with academic standards and stipulations as per the CAA / MOHESR from time to time and meet all the requirements.

Participate in Program

Review’s

To supervise administration and teaching effectiveness committee work in executing all approved academic policies and procedures and report to the AAC and Dean on all academic and management issues relating to academic effectiveness

To set up academic calendar and committees and ensure smooth functioning of planned academic activities

III. A. RESPONSIBILITIES OF CHAIR AS HEAD OF ACADEMIC OPERATION To bring to the notice of AAC, Dean and EC all academic related issues that need to

be addressed. Head of Academic Operations is required to monitor the academic related tasks

such as submission of CDP’s and course files are done timely and are as per the standards of MOHESR /CAA.

To ensure that desired learning outcomes and program outcomes are met by the academic strategies

To discuss the operational and coordination issues relating to academic and academic support services

To supervise administration and teaching effectiveness committee work in executing all approved academic policies and procedures and report to the AAC and Dean on all academic and management issues relating to academic effectiveness

To implement academic strategies as per MOHE guidelines in coordination with Teaching Effectiveness Committee.

To set up academic calendar and committees and ensure smooth functioning of planned academic activities

Update dates of yearly academic plan Work with HQA, Registrar, Head of Student Support Service and other relevant

committee’s in maintain academic quality. Participation in exam paper evaluation, examination preparation, examination

review’s. Chairing faculty feedback reviews and result reviews with teaching effectiveness

committee and Head Student Support services.

Participation in FES and SES review’s Compiling with academic standards and stipulations as per the CAA / MOHESR from

time to time and meet all the requirements. Participate in Program Review’s Reviewing ERP progress Review the Teaching Effectiveness reports Post mid-term & post final exam result review meeting with faculty

III. B. RESPONSIBILITIES OF CHAIR IN ACADEMIC PLANNING & OPERATIONS COMMITTEE Chair of Academic Planning & Operations Committee will be responsible for overall functioning of the committee. Apart from this Chair/Head holds the responsibility in ensuring the academic operations are carried out as per academic planning. Chair is responsible for the following:

1. Academic Planning 2. Library Planning 3. Conference /Seminar/Workshop 4. International Networking

IV. RESPONSIBILITIES OF MEMBERSi. COORDINATOR1

1. Arabic Program 2. New Program Proposals3. MOHESR Standard Implementation

ii. COORDINATOR21. Computer Department Planning2. ERP/SharePoint /LMS 3. Employee Development 4. MDP

V. COMMITTEE SPECIFIC POLICIES

A. REVIEW AND PLAN ACADEMIC STRATEGIES

Academic Planning & Operations Committee undertakes a thorough auditing of its previous Academic Plan target Vs Achievements in relation to its capabilities and the external and internal constraints. The internal capabilities and its gaps are assessed continuously through the Institutional Effectiveness (IE) tools which are documented on a semester basis. Evaluation of the IE tools gives an understanding of operational strengths & weaknesses and provides directions for the areas of

development. Based on these inputs appropriate decisions are taken during the review of the Academic Plan.

B. REVIEW AND PREPARE ACADEMIC PLANThe major role of the Academic Planning & Operations committee is to review the previous planned academic operations and based on the gaps identified the new academic plans are prepared and disseminated to respective departments for necessary action.

C. PLAN ACADEMIC OPERATIONS EFFECTIVELY AND EFFICIENTLYAcademic Planning & Operations Committee effectively plansbased on the progress of enrollments and the class size policy, teaching load and full time to part time faculty ratio. This exercise must be carried out at least 2 months prior to the start of each semester. Following are the steps to be followed:1. No. of students enrolled in all the categories of intakes (weekend and

weekday batches, BBA & MBA, majorwise, morning, evening )2. Creation of batches following the class size policies3. Class Scheduling

D. PLAN & RECOMMEND ACADEMIC FACULTY REQUIREMENT1. Existing faculty resources and further requirements maintaining 75:25

FT to PT ratio along with teaching load2. Hiring part time & full time

E. PLANNING & ALLOCATION OF COURSES TO FACULTY MEMBERS, AS PER MOHESR STANDARD IMPLEMENTATION

Allocation of the courses is carried out according to the area of specialization, experience, terminal degree& with MOHESR standards.

Academic Planning & Operations Committee should allocate the courses according to the define strategy and align with MOSHER, full time 12 credit Hours +(25% over load) for BBA, for MBA 9 credit hours +25%overload accepted. For Lecturer 15 credit hours +25% extra load, for part timer 6 credit hours per semester

Faculty Course Allocation Process

F. REVIEW &PLANNING OF LEARNING RESOURCES LIBRARYi. Creating a user experience that is high quality, consistent, and robust

regardless of user’s location and access methodii. Build the digital infrastructure needed to support teaching, research

and scholarly communication.iii. Involve with users through communication strategies that make SUC

Libraries resources and services more perceptible, more used, and better accustomed to user needs.

Figure 11: Library Learning Resources Planning Process

G. REVIEWING & PLANNING OF LEARNING RESOURCES ITi. Improving SUC IT vision, strategy and policy, and the timelines of

decision-making processes for IT.ii. Improving the SUC ability to access and use data to make informed

decisions and provide high quality service and high touch educational experiences.

iii. Building ubiquitous, high bandwidth capability for all users, accessible any time, any place in a secure, efficient manner.

Figure 12:Computing Planning Process

H. TO PROVIDE PLATFORM FOR PROFESSIONAL DEVELOPMENT OF FACULTYa. Planning & Organizing conferences/seminar/workshops

APOC seeks coordination from various departments to organize conference & workshops Once in two years and ensures the inclusion of Research inputs of faculty into the CDPs and other academic activities.

Figure 8:CSWC Implementation Process

b. Planning and implementing MDP/EDP

APOC conducts different training short & long courses as per the need of community with the cooperation of CPD and Marketing& PR Department (MPRD) to contact government & non-government organization to identify different training courses as per the needs analysis to enhance their skills and knowledge

Figure 9:MDP/EDP Planning Process

I. PROVIDE INPUTS TO OTHER COMMITTEES REGARDING CURRENT AND FUTURE TRENDS FOR ACADEMIC EXCELLENCE

APOC updates the academic operations and communicates from time to time with other units about current and future academic plan of SUC

Figure 10:Academic Operation Implementation and Planning Process

J. TO COLLABORATE THROUGH INTERNATIONAL NETWORKING AND INTERNATIONAL ACCREDITATION

Academic Planning & Operations Committee collaborates with IRO & QA Office in meeting the academic requirements for accomplishing national and international accreditation.

K. COLLABORATE WITH IRO & QA TO ACCOMPLISH PROGRAM REVIEW PROCESS

The Academic Planning Committee facilitates IR & QA to complete the Program Review Process.

V. ORIENTATION

A. ACADEMIC ORIENTATION TO NEW & CONTINUING STUDENTS (ALL CATEGORIES)

1. Freshman Studentsi. Induction into higher education

2. Sophomore Studentsi. Accelerated Programii. Maintaining CGPAiii. Change of Majorsiv. Scholarshipsv. Articulation with other Universities

3. Junior & Senior Studentsi. Dissertationii. Internship / Internship Projectiii. Career Progressioniv. Articulation with other Universities

4. MBA Students i. Importance of MBA studyii. Academic rigor at Masters leveliii. MBA learning methodologies

B. ORIENTATION TO NEW FACULTY & STAFF MEMBERS

Dean orients new faculty and staff so as to enable them to be inducted into the institution and understand the institutional vision, mission and goals and their roles and responsibilities to achieve the vision of the institution.

C. New Students

Dean orients students about BBA & MBA programs and the role of SUC in accomplishing its vision. He also covers the roles and responsibilities of students and the expected academic rigor to meet the SUC vision.

VI. EVALUATION

A. Faculty

i. Introduction

Head of Academics evaluates the both the BBA and MBA faculty members based on their academic performance.

ii. HOA’s Faculty evaluation component with weight

Component Weight

Overall impression about the faculty members performance as per fulfillment of academic operations

10%

B. Staff

i. Introduction

Head of Academics evaluates the Head of Departments based on their overall performance and achievement status of their goals.

ii. HOA’s Staff evaluation component with weight

Component Weight

Evaluation of overall performance of the HODs including the achievement status of the goals as per KPIs

10%

iii. Evaluation Matrix

 S.No. Components Weights

1Interpersonal and Communication Skills 10.00%

2 Productivity/Quantity of Work 10.00%

3 Relationships with Clients 5.00%

4 Work Habits 5.00%

5 Personnel Management 15.00%

6 Leadership 15.00%

7 Overall Management 40.00%

  TOTAL (Standard) 100%