96 Corporate Safety - WHS Fatigue Management Procedure

8/20/2019 96 Corporate Safety - WHS Fatigue Management Procedure

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Procedure

W k H lth d S f t


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W k H lth d S f t

"or#orate Safety - ProcedureWHS Fatigue Management

"ontent$

1. Purpose.......................................................................................3

2. Scope..........................................................................................3

3. Roles and responsibilities.............................................................3

4. Procedure....................................................................................4,.+ 'hat is fatigue3...................................................................................................,

,.0 'hat are the ris4s associated with fatigue3.........................................................5,." %anagement of fatigue........................................................................................5,., Identification of factors that may cause fatigue....................................................6,.5 Assessing the ris4................................................................................................6,.6 7ontrolling the ris4...............................................................................................8,.8 Review requirements...........................................................................................2,./ 7all9outs..............................................................................................................2,.2 $mergencies......................................................................................................+

, + Driving and travel ++


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%& Pur#o$e

Seqwater is committed to the health and safety of all people at the wor4place. Thepurpose of this procedure is to establish a systematic process to identify andmanage wor4 health and safety


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Role Responsibilities

• Support managers develop a plan to manage fatigue

related ris4s during an emergency.

• Provide tools for managing the identification of fatigue ris4

factors.

• Provide tools to support individuals identify their current

fatigue levels.

• Cnderta4e activities to support wor4ers identify and

manage non9wor4 related fatigue ris4 factors.

'or4ers • Support their manager to identify fatigue ris4 factors and

appropriate controls to manage these ris4s.

• Ta4e responsibility for the management of their own fatigue

levels& ensuring they turn up fit for wor4 in a state thatenables them to conduct their wor4 in a safe manner.

• !otify their line supervisor or manager if they believe theirability to safety underta4e their duties is impaired due tofatigue.

)& Procedure

4.1 What is fatigue?


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(eneral causes )ork related causes *on+,ork relatedcauses

amounts of driving

+isruption to internalbiological cloc"

Inadequate rest brea"sor poor roster design(varies !ith tas")

'tress from nancialdiculties or personalrelationships

.ealth and emotionalissues /or" environment e&g&noise and temperaturee%tremes, con0ict !ithsupervisor, managers orcolleagues

Physiological e&g& age,medical or mentalhealth conditions,sleeping disorders

4.2 What are the risks associated with fatigue?

>atigue can adversely affect safety at the wor4place. >atigue reduces alertness&which may lead to errors and an increase in incidents and inuries. As a wor4ereEperiences rising fatigue levels& there are corresponding physiological& behaviouraland emotional changes that may impact on the ability of a wor4er to safelyunderta4e wor4. The following signs or symptoms may indicate a wor4er is affectedby fatigue

• eEcessive yawning or falling asleep at wor4

• short9term memory problems and an inability to concentrate


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• STEP ! – Ris" assessment in#erent ris"

Assess the ris4s of inury from fatigue.

• STEP $ – %ontrol ris"s

7ontrol the ris4s by implementing the most effective ris4 control measuresreasonably practicable in the circumstances.

• STEP & – Ris" assessment wit# control meas'res resid'al ris"

Re9assess whether the ris4s of inury from fatigue are adequately controlled.

• STEP ( – )onitor and review control meas'res

Review ris4 control measures to ensure they are wor4ing as planned.

'hen underta4ing the ris4 assessment& it is important for managers to ensurewor4ers are consulted at each of step of the process. This encourages everyone towor4 together to identify fatigue ris4 factors and implement effective controlmeasures. 7onsultation also helps to raise awareness about the ris4s associatedwith fatigue.

4.4 Identification of factors that may cause fatigue

The first step in the ris4 management process is to identify all reasonablyforeseeable factors which could contribute to and increase the ris4 of fatigue.>atigue is often caused by a number of inter9related factors which can becumulative. 7ommon factors that may contribute to fatigue are

• 'or4 schedules which limit the time wor4ers can physically and mentally recover

f 4 Thi i l d 4 h d t 4 hift 4 i ht 4 4


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4. !ssessing the risk

nce a manager has identified factors which may cause fatigue& they shouldunderta4e an assessment of the ris4 to consider

• where& which and how many wor4ers are li4ely to be at ris4 of becoming fatigued

• how often fatigue is li4ely to occur

• the degree of harm which may result from fatigue

• whether eEisting control measures are effective

• what action should be ta4en to control the ris4 of fatigue

• how urgently action to control the ris4 needs to be ta4en.

'hen assessing ris4s& contributors to fatigue should not be considered in isolation.>or eEample& ob demands& hours of wor4 and environmental conditions may all

increase the ris4 of fatigue in the wor4place. The ris4s of inury from fatigue mayincrease if wor4ers wor4 long daily hours in a physically or mentally demanding ob.

4." #ontro$$ing the risk

The best way to control the health and safety ris4s arising from fatigue is toeliminate the factors identified as causing fatigue at the source. If elimination is notreasonably practicable& the ris4s must be minimised. The determination of the most

effecti e controls to manage the ris4s associated ith fatig e sho ld al a s be


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• considering future rosters and schedules when approving request for leave or

shift swaps& and ensuring leave is reflected in rosters

• considering alternative options to face9to9face meetings& for eEample

teleconferencing or video conferencing so wor4ers are not required to spendtime travelling to meetings.

)&&' Shift *ork and ro$ter$

7onsideration should be given to implementing additional specific control measureswhen planning wor4 schedules and rosters for specific wor4 arrangements& includingshift and night wor4& seasonal& emergencies and on9call arrangements. These mayinclude

• structuring shifts and designing wor4 plans so wor4 demands are highest

towards the middle of the shift and decrease towards the end

•avoiding morning shifts starting before 6am where possible

• avoiding split shifts or if there is no alternative to split shifts consider their timing&

for instance whether they are li4ely to disrupt sleep

• setting shift rosters ahead of time and avoiding last9minute changes& to allow

wor4ers to plan leisure time

• allocating shift and night wor4ers consecutive days off to allow for at least two

full nights@ sleep

• l i ti hift t ll h ti f i ti t hift


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• developing contingency plans for potential situations where wor4ers may have to

uneEpectedly wor4 longer hours& more shifts or a long sequence of shifts

• planning for eEpected changes in wor4 flow including anticipated pea4s and

troughs throughout the year.

)&&) ,nironmental condition$

7ontrol measures to prevent or minimise the ris4 of fatigue associated withenvironment conditions can include

• avoid wor4ing during periods of eEtreme temperature or minimise eEposure time

through ob rotation

• provide a cool area where wor4ers can ta4e a rest brea4 and rehydrate in hot

wor4 environments

• consider installing ventilation and mechanical cooling devices in hot& small and

enclosed spaces

• provide adequate facilities for rest and meal brea4s

• install adustable& low9vibration seats in machinery and vehicles and provide low

vibration hand held equipment

• consider the provision of Personal Proect $quipment


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• new tas4s& equipment& procedures& rosters or schedules are introduced

• changes are proposed to the wor4 environment& wor4ing hours& schedules and

rosters

• there is an incident due to fatigue at the wor4place

• new information regarding fatigue becomes available

• if a health and safety representative requests a review

• every two years.

4.) #a$$*outs

Should a wor4er be required to attend call9outs of a volume or duration that preventstheir ability to obtain sufficient rest prior to the neEt shift


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• whether bac4filling arrangements are required for wor4ers that form part of the

emergency team

• any transportation requirements& particularly supporting wor4ers to return home

following periods of eEtended wor4 or wor4 that is physically or mentallydemanding

• whether facilities should be provided to allow wor4ers to rest or sleep.

)&!&' Management of fatigue during an emergency

At the beginning of an emergency the manager should review their emergency planwith the team to ensure that it will effectively manage the fatigue ris4 factorsassociated with the emergency. 7onsideration will also need to be given to thewor4ers who will underta4e the roles identified in the emergency roster and whetherany wor4ers need to be sent home to participate in the roster at a later time.

In addition& during the emergency the manager should• monitor how effective the emergency plan and roster is at managing fatigue

levels

• ensure wor4ers participating in the emergency have sufficient food and water to

sustain them during the emergency

• instruct wor4ers to ta4e rest brea4s during periods where critical wor4 is not

required

• 4 t l i th l t i d i 4 f i d t


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• ta4e a rest brea4 from driving of at least + minutes every two hours or more

frequently if feeling tired

• if concerned about the fatigue ris4s& consider arranging an alternative method of

transport and-or accommodation.

'here wor4 duration reaches +, hours


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1& Record kee#ing

All records are to be retained& archived and disposed of in accordance with theQueensland State Archives General Retention and is!osal Schedule for Ad"inistrative Records. Additional guidance regarding mandatory record 4eepingrequirements is provided in the '(S Record Heeping %atriE.

All ris4 assessments completed to identify and manage fatigue must be stored inTRI% and be accessible to all wor4ers covered by the ris4 assessment.

2& Reference$

).1 /egis$ation and other re(uirements

Description Stat's *ocation#nfor"ation $rivacy Act 200%


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Term Deinitions

$mergency A situation or occurrence that happens as a consequence of anincident and demands immediate action.

>atigue A state of mental and-or physical eEhaustion which reduces aperson@s ability to perform wor4 safely and effectively.

>it for wor4 A person is in a state it,'or4 Program A program that establishes and implements initiatives toaddress potential ris4 factors that may cause the impairment of a wor4er. This includes initiatives such as alcohol and drugmonitoring& along with stress and fatigue managementstrategies.

(aFard A situation that has the potential to harm a person and-or theenvironment and-or damage property.

Incident An event or circumstance that could have or did lead tounintended and-or unnecessary harm to a person and-or lossor damage or adverse consequences. This definition of anincident includes near misses.

:ine Supervisor A :ine Supervisor is a person with day9to9day supervisoryresponsibilities for wor4ers within a functional area of thebusiness. A :ine Supervisor includes& but is not limited to&


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Term Deinitions

to wor4 at Seqwater

an outwor4er

an apprentice or trainee

a student gaining wor4 eEperience

• a volunteer

• a wor4er of a prescribed class.

'or4place A place where wor4 is carried out by Seqwater and includesany place where a wor4er goes& or is li4ely to be& while at wor4.This includes a vehicle& vessel or other mobile structure.


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o!er 1is" .igher ris"


4##endi5 4 6 Fatigue ri$k control$

The following table is an eEtract from the Guide for Managing the Risk of Fatigue at Work


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'actors tat contribute toatigue

(eneral risk indicator or actors tat contribute toatigue

ontrol 0easures

reaks Te 0ost appropriate control 0easures souldbe i0ple0ented or te identi#ed risk actor.

ontrol 0easures 0a include- Period of non-!or"ing follo!ing a

sequence of night shifts

:8 hours ess than :8 hours $nsuring !or"ers have and ta"e adequate and

regular brea"s so that they can rest, eat andrehydrate

Frequency of brea"s during !or" *dequate andregular brea"s

Infrequent ofno brea"s

Including rest periods in the !or" schedule and

allo!ing time for controlled sleeping and napping ifnecessary

1ecovery time5sleep opportunity

bet!een !or" periods

*dequate time for sleep, travel,meals, etc&

Inadequate time for sleep, travel,meals etc&

+esigning !or"ing hours and rosters to allo! for good

quality sleep and enough recovery time bet!een!or" days or shifts for travelling, eating, !ashingand sleeping

ob de0ands Te 0ost appropriate control 0easures sould

be i0ple0ented or te identi#ed risk actor.ontrol 0easures 0a include-

1epetition (physical and5or mental) Darying tas"demands

.ighly repetitive !or" and or highconcentration !or", !ith highdemands over an e%tended periodof time

Install t for purpose plant machinery and equipment

for use at the !or"place

Physical ?inimalphysicallydemanding!or"

.ighly physically demanding !or"that results in muscle fatigue

1edesign Bobs to limit periods of e%cessive mental or

physical demands

?ental Introduce Bob rotation to limit build-up of mental and

physical fatigue

niron0ental conditions Te 0ost appropriate control 0easures souldbe i0ple0ented or te identi#ed risk actor.ontrol 0easures 0a include-

$%posure to ha2ardous substances

and atmospheric contaminants

.a2ardous substances, lo! ris"calculated using relevante%posure standard

For ha2ardous substances, high ris"calculated using relevant e%posurestandard

*void !or"ing during periods of e%treme temperature

Install heating devices in cold !or" environments or

provide access to cooled areas

$%posure to noise - e%posure for short duration - e%posure for long duration

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'actors tat contribute toatigue

(eneral risk indicator or actors tat contribute toatigue

ontrol 0easures

- lo! noise levels - high noise levels Install t for purpose machinery (lo! noise)

Install cooling devices in hot !or" environments li"e

truc" cabins and ensure shelters for shade areavailable in hot !or" environments

Install adBustable, lo! vibration seats in appropriate

machinery and vehicles and provide lo! vibrationhand held equipment

4a"ing reasonable steps to ensure the !or"place and

surroundings are !ell lit, safe and secure

$%posure to e%treme temperatures 'hort period of e%posure ong period of e%posure

$%posure to vibration 'hort period of e%posure ong period of e%posure

ndiidual and liestle Te 0ost appropriate control 0easures souldbe i0ple0ented or te identi#ed risk actor.ontrol 0easures 0a include-

'leep (amount and quality) @ight sleep

8 hours sleep in 6: hours

+ay sleep

< hours sleep in 6: hours

3onsulting !ith !or"ers and designing shift rosters

that enable !or"ers to meet !or" and personal

commitments

.ealth and !ellbeing Poor diet 1ecentillness5inBury

+eveloping a tness for !or" policy and consider

implementing health and tness programs

'ocial life In0uence ofalcohol drugs oramount of sleep

•

Family responsibilities *dequate time to full familyresponsibilities

Inadequate time to full familyresponsibilities

•

ther !or" commitments (for

e%ample having a second Bob)

@o other !or"commitments

*dditional !or" commitments(second Bob)

Doc no. PR9626 Version date: /-2-0+, Trim ID:Doc owner: %anager '(;S Doc approver: Technology Rev no. " Page +2 of +2

96 Corporate Safety - WHS Fatigue Management Procedure

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