9/24/2013 Overview of Enhanced ELM Functions. What is it? The ELM system leverages the Districts existing technology and training expertise to improve.

9/24/2013

Overview ofEnhanced ELM

Functions

What is it?

The ELM system leverages the District’s existing technology and training expertise to improve the effectiveness and efficiency of learning and development efforts.

The ELM is built into the PeopleSoft interface already familiar to training coordinators and learners. It’s designed to facilitate the registration and tracking of learners in career management paths and competency-based courses for staff in all District agencies.

Why use the new ELM functions?

Assign courses to individuals and groups of employees in your agency

Administer classroom training and e-learning Consolidate all training information into one

systemFind courses that support professional and

competency development needsAccess e-learning anyplace, anytimeTrack and report progress and completion status

Launch on Monday, October 7

Self Service => Learning and Development => Request Training Enrollment page

Current view New view

Self Service => Learning and Development => Request Training Enrollment page

New view Courses that are open to that employee and have been scheduled.

Lists all required courses and their deadlines. Courses leave this list once they are completed.

Lists any required pre- / post-assessments and surveys for online or instructor-led courses. Completion credit will not be given until all requirements are met.

Self Service => Learning and Development => Request Training Enrollment page

New viewEmployees can search by:Career Mngt TrackCore CompetencyWDA or WDA VendorAgencyOther (computer skills, health and wellness, onboarding, performance mgmt, manager, administrative, communication, compliance)

Currently opens pdf with descriptions of each track/path and core competency.

Search by Career Path

ROLES IN ELM

Manager / SupervisorTraining Coordinator

Agency-Level Administrator (ALA)District-Level Administrator

Manager/Supervisor Role

Managers will be able to:•View training summary•Approve training requests•View the status of training requests•Run reports

Training Coordinator Role

TCs can: •Enroll, approve, waitlist employees•Cancel employees•Monitor student enrollment •Run reports

Agency-Level Administrator (ALA) RoleThe Agency-Level Administrator provides strategic and technical

leadership in the support of the ELM system.

•Create/update agency course descriptions and learning resources•Schedule, cancel, modify individual course sessions•Mandate and assign courses to employees•Categorize courses•Strive to meet DCHR’s Learning and Development Standards•Can enroll/cancel/assign completion status to any employee•Have read access to all District courses•Run reports

District-Level Administrator (DLA) Role

This role:Has access to all agency courses and componentsCan allow courses to be available District wideCan designate a course mandatory for all District employees

ELM TRAINING FOR AGENCY-LEVEL ADMINISTRATOR (ALA)

Course Description

This course will provide an introduction to the Enterprise Learning Management (ELM) system and the permissions and functions associated with the Agency-Level (ALA) Administrators. It will also discuss the learning and development Standards.

Learning and Development Standards

Purpose to ensure all learning and development courses are of high quality and meet the learner’s needs.

The Standards apply to the design, development, and implementation of courses delivered through the ELM system.

Learning and Development Standards

Standard 1: Instructional Design PrinciplesStandard 2: Organization, Appearance,

and ConsistencyStandard 3: ComplianceStandard 4: Use of Resources, Supports,

and ToolsStandard 5: Agency Access to ELM

Ongoing Support

• ELM Webinar – Support for ALAFor those who’ve completed the ELM Training for Agency-Level Administrators and are seeking additional support

• Contact DCHR ELM Implementation Team by phone and/or email

• Guidance materials and toolsManual with screenshots, Course Creation tool, L&D Standards checklist, etc.

9/18/2013

NEXT STEPS

Next StepsStep 1: Decide if you want to use the ELM to manage your agency’s courses.Step 2: Decide who will have the ALA role.Step 3: Register for an upcoming ELM Training for Agency-Level Administrators course (#650).– Thursday, October 17 / 9:30-3:30– Thursday, October 31 / 9:30-3:30– Tuesday, November 12 / 9:30-3:30– Monday, November 25 / 9:30-3:30– Wednesday, December 11 / 9:30-3:30

Step 4: Plan for course creation and assignment.

202-442-9700Jeanette Will

[email protected] Gueye

[email protected] Patricia Evans

[email protected]