1 DRAFT PROPOSED MAY 2011 INFORMATION TECHNOLOGY DEPARTMENT Gary Morris, Acting Director CITY OF HOUSTON FY12 Budget (Operating) PROPOSED Fiscal Year 2012.

1 DRAFT PROPOSED MAY 2011

INFORMATION TECHNOLOGY DEPARTMENTINFORMATION TECHNOLOGY DEPARTMENTGary Morris, Acting DirectorGary Morris, Acting Director

CITY OF HOUSTONCITY OF HOUSTONFY12 Budget (Operating)FY12 Budget (Operating)

PROPOSEDPROPOSED

Fiscal Year 2012 BudgetFiscal Year 2012 Budget

Information Technology DepartmentInformation Technology Department

Budget Workshop PresentationBudget Workshop PresentationJune 8, 2011June 8, 2011

Council ChambersCouncil Chambers

Mayor Annise ParkerMayor Annise ParkerGary Morris, Acting DirectorGary Morris, Acting Director




PROPOSEDPROPOSED

Departmental Organization ChartDepartmental Organization Chart

GENERAL FUND MAJOR DIVISIONSGENERAL FUND MAJOR DIVISIONS

Total Down

1000 1001 1002FY11 CB 168.80 38.10 2.00 208.90 FY12 PB 126.80 38.00 6.30 171.10

(42.00) (0.10) 4.30 (37.80) -25% -18%

FTE by FUND




PROPOSEDPROPOSED

WORKFORCEWORKFORCE

BY EEOC BY GENDER BY RACEBY EEOC BY GENDER BY RACE

41, 44%

27, 29%

12, 13%

13, 14%

0, 0%

Males: 93, (74%)

White Black Hispanic Asian & PI Other

8, 24%

15, 46%

5, 15%

4, 12%

1, 3%

Females: 33, (26%)


4939%

4233%

1714%

1713%

11%

Total 126





PROPOSEDPROPOSED

NotesNotes* This Fund Charges Back to IT Capital Projects EAF 1800** This Fund Charges Back to all departments for citywide central services

TOTAL EXPENDITURE SUMMARY – BY FUNDTOTAL EXPENDITURE SUMMARY – BY FUND

FY11 Current Budget

FY2012 Proposed Variance

General Fund 1000 19,077$ 17,112$ -10.3%Project Recovery Fund 1001 * 6,533$ 7,222$ 10.5%Revolving Fund 1002 ** 20,663$ 20,148$ -2.5%




PROPOSEDPROPOSED

GENERAL FUND 1000 By Expenditure Category

Note: Service costs are up to support developing a Network Operations Center (NOC) which will enable ITD to monitor servers, applications, routers, switches, and circuits 24/7 and respond to

events in a more timely manner. The long-term goal of the NOC is to allow ITD to proactively manage the City’s IT infrastructure thereby increasing reliability and uptime.

FY11 Current Budget


Personnel 14,927$ 12,708$ -15%Supplies 494$ 456$ -8%Services 3,665$ 3,948$ 8%Non- Capital -$ -$ 0%

Total 19,086$ 17,112$ -10%




PROPOSEDPROPOSED

PROJECT RECOVERY 1001 By Expenditure Category

Examples include: CSMART, ADEX, RADIO, 311

Note: Personnel and service costs are up slightly. CSMART, ADEX and Radio projects are in full development and/or implementation phases for FY12.

FY11 Current Budget


Personnel 3,951$ 4,167$ 5%Supplies 88$ 100$ 14%Services 2,428$ 2,919$ 20%Non- Capital 66$ 36$ -45%

Total 6,533$ 7,222$ 11%




PROPOSEDPROPOSED

REVOLVING FUND 1002 By Expenditure Category

FY11 Current Budget


Personnel 203$ 608$ 200%Supplies -$ -$ 0%Services 20,460$ 19,540$ -4%Non- Capital -$ -$ 0%

Total 20,663$ 20,148$ -3%

Note: Personnel costs are up due to re-allocation from Fund 1000 of city-wide services for CitizensNet and firewall management.




PROPOSEDPROPOSED

New Direction – ITD is a Service OrganizationNew Direction – ITD is a Service Organization

Intense focus on service - quality, reliability, efficiency, accountability and execution

Establish IT governance process to prioritize, fund and manage/monitor IT projects

Deliver technology projects on-time, on-budget and on-target

Continuous review of processes and technology for cost savings and efficiency opportunities

Develop measures across all divisions to improve performance, responsiveness and reliability

Invest in employee professional development and succession planning




PROPOSEDPROPOSED

Today’s IT Environment is Rapidly Changing/ExpandingToday’s IT Environment is Rapidly Changing/Expanding




PROPOSEDPROPOSED

Major FY12 Technology InitiativesMajor FY12 Technology Initiatives




PROPOSEDPROPOSED

FY11 VS. FY12FY11 VS. FY12

Reductions and RiskReductions and Risk

• Department down 38 FTEsDepartment down 38 FTEs

• FY2012 budget is a “keep the lights” on only FY2012 budget is a “keep the lights” on only budgetbudget

• No additional capacity for unplanned supportNo additional capacity for unplanned support

• Limited capacity for major outages or emergenciesLimited capacity for major outages or emergencies

• New initiatives will require a funding sourceNew initiatives will require a funding source

• Employee retention difficult due to COH budgetary Employee retention difficult due to COH budgetary uncertainty and rapidly improving market uncertainty and rapidly improving market conditions for IT professionalsconditions for IT professionals

• Several critical infrastructure refresh projects have Several critical infrastructure refresh projects have been repeatedly postponed (Example: SAP) been repeatedly postponed (Example: SAP)

1 DRAFT PROPOSED MAY 2011 INFORMATION TECHNOLOGY DEPARTMENT Gary Morris, Acting Director CITY OF HOUSTON FY12 Budget (Operating) PROPOSED Fiscal Year 2012.

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