ly Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 For Whitegoods Business
Mar 29, 2015
© Tally Solutions Pvt. Ltd. All Rights Reserved
Tally.ERP 9 For Whitegoods Business
© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2
Agenda
• Whitegoods Business -Overview
• How Whitegoods Business Operations Structured
• Tally.ERP 9 for Whitegoods Business
• Business Process Flow
• Primary Requirement
• Tally.ERP 9- Fitment
© Tally Solutions Pvt. Ltd. All Rights Reserved 3 3
Whitegoods Business -Overview
Whitegoods BusinessOverview
BRAN
CH
MAN
AG
EMEN
T
SERVICESMANAGEMENT
ACCO
UN
TS
MAN
AG
EMEN
T
SALES
MANAGEMENTPURCHASE
MANAGEMENT
© Tally Solutions Pvt. Ltd. All Rights Reserved 4 4
How Whitegoods Business Operations Structured
HEAD OFFI CE
PURCHASE ACCOUNTS
Purchase/ Sales management
Daily payments & receipts
Bank reconciliation
Salary payments
Statutory compliance
Data synchronization from branches or outlets
MIS reports
WHITE GOODS BUSI NESS PROCESS FLOW
BRANCHES
OUTLETS
Suppliers deliver the goods to HO/Branch/ Outlet as per the request
Place the purchase order to suppliers
HO/ Branch receive goods
Outletreceive the goods
SERVI CES
Customer explain the product problem.
Executive check the product warranty.
According to the warranty period guide the customer to I n-house service centre or manufacturer service centre
Customer register the complaint to HO/Branches/ Outlets
Enter the call sheet and service the product & delivery on time
SALES
Customer ask for a product. Sales executive check the availability of the product
Home delivery by HO/Branch/ Outlet
Sales executive explains the features ,colors, warranty & service etc
Customer finalize the product & makes the payment
Customer walks-in to outlet/ HO/ Branches
HO/ Branch transfer the goods to outlets
© Tally Solutions Pvt. Ltd. All Rights Reserved 5 5
Whitegoods Business –Purchase Management Overview
Whitegoods BusinessOverview
BRAN
CH
MAN
AG
EM
EN
T
SERVICESMANAGEMENT
ACCO
UN
TS
MAN
AG
EM
EN
T
SALES
MANAGEMENTPURCHASE
MANAGEM
ENT
© Tally Solutions Pvt. Ltd. All Rights Reserved 6 6
Process Flow-Purchase Management
WHITEGOODS- PURCHASES PROCESS FLOW
HEAD OFFICE BRANCH
Purchase Purchase
SCENARI O-1PO send to supplier and
request delivery to branch/outlets
Supplier deliver the goods to Branch/ Outlet as per the
request
HO prepare the purchase order
SCENARI O-2PO send to supplier and
request delivery to HO itself
Supplier deliver the goods HO
HO transfer the goods to Branch/ Outlet
Branch/ Outlet check the goods , return the damaged
goods if any and acknowledge to HO
Branch prepare the purchase order
SCENARI O-1PO send to supplier and
request delivery to outlets
Supplier deliver the goods to outlets as per
the request
Outlet checks the goods , return the damaged goods
if any and acknowledge branch
SCENARI O-2PO send to supplier and
request delivery to branch itself
Supplier deliver the goods branch
Branch transfers the goods to outlet
Branch/ Outlet receive the goods
Branch/ Outlet receive the goods & acknowledge HO
Outlets receive the goods
Outlets receive the goods
© Tally Solutions Pvt. Ltd. All Rights Reserved 7 7
Primary Requirement-Purchase Management
Category/Module Major Requirement Explanation
Purchase Management
Centralized purchase order processing and delivery to outlets
Head office places the PO to suppliers and request to deliver the goods directly to outlets/branches.
Centralized purchase in HO and transfer to branches and outlets.
Head office places the PO to suppliers and request delivery to head office itself. As per the requirement goods will be transferred or issued to branches/outlets .
Outlet/Branch address in purchase orders
While requesting delivery to multiple outlets/branches to supplier, if the outlet/branch address is printed in PO , it will help the supplier to deliver the goods.
Landing cost The landing cost needs to be calculated for arriving profit. There should be a provision to capture landing cost.
© Tally Solutions Pvt. Ltd. All Rights Reserved 8 8
Tally.ERP 9 Fitment- Purchase Management
SL No Requirement Tally.ERP 9 Customizable
1 Purchase order generation Yes
2 Goods receipt note Yes
3 Purchase returns handling Yes
4 Purchase invoice Yes
5 Branch/Outlet address in purchase order (Godown)
Yes
6 Centralized purchase order processing and delivery to outlets
Yes
7 Centralized purchase and transfer to outlets/branch
Yes
8 In case of direct delivery of goods from supplier to branch/outlet, goods received and goods returned to supplier should be updated/ synchronized with HO on daily or instant basis.
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 9 9
Tally.ERP 9 Fitment- Purchase Management
SL No Requirement Tally.ERP 9 Customizable
9 Bar code printing and scanning Yes
10 Purchase orders summery (Inventory wise) Yes
11 Re-order level report Yes
12 Purchase register Yes
13 Purchase order book Yes
14 Purchase bill pending report Yes
15 Stock transfer analysis Yes
16 Branch wise purchase report Yes
17 Branch wise purchase return report Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 10 10
Whitegoods Business –Sales Management Overview
Whitegoods BusinessOverview
BRAN
CH
MAN
AG
EM
EN
T
SERVICESMANAGEMENT
ACCO
UN
TS
MAN
AG
EM
EN
T
SALES
MANAGEMENTPURCHASE
MANAGEM
ENT
© Tally Solutions Pvt. Ltd. All Rights Reserved 11 11
Process Flow-Sales Management
SALES
Customer ask for a product. Sales executive check the availability of
the product
Available
Home delivery or request branch/ outlet for home
delivery
Billing & customer makes the payment, by cash, credit card, cheque or
EMI
Inform the customer product is available &
sales executive explains the features ,colors,
warranty & service etc SCENARIO -2Sales executive check
the availability of alternative brand with
same features and inform the customer
Customer finalize the product
Available Not Available
Customer Interested
Not Available
Customer walks-out (collect customer
information)
Customer walks-in to HO/ Branch/ Outlet
SCENARIO-1Not available in current
showroom. But may be available in any other outlets
Not Available
Available
NO
Check the product availability in any
other outlets
NO
SCENARIO-3Not availables in
branches/ Outlets and the customer is not interested to by
other brand products.
YES
© Tally Solutions Pvt. Ltd. All Rights Reserved 12 12
Primary Requirement-Sales Management
Category/Module
Major Requirement Explanation
SALES Computerized invoicing (Billing)
The introduction of computerized billing has major advantages such as , speed and accuracy of operation, the ability to see the real-time status of company’s sales, inventory, printing of sales invoices and real-time update of customer accounts.
Online availability of stock positions in HO/Branch/Outlets
This smoothen the sales process. Though the product is not available in one branch/outlet, by checking the stock availability in another outlet/branch, we can confirm the delivery to customer on time. This results customer satisfaction and make the sales cycle smoother. Also information related to delivery of goods need to send to branch/outlet for customer delivery.
Gift coupon sales and tracking
Gift coupons are sold first, and then the couponsales recorded in the books. Later date when thegift coupon consumes by the customer, themanaging of validity of the coupons and trackingof the coupon against the purchase needs to be handled.
© Tally Solutions Pvt. Ltd. All Rights Reserved 13 13
Primary Requirement-Sales Management
Category/Module
Major Requirement Explanation
SALES Sales promotion/schemes/discount Handling & exchange offer
Sales promos are implemented by businesses for variousreasons. Some of these are to sellout old stock, odd sizeditems, old-fashioned items, meet seasonal demandsfor products. The ease of defining simple andsophisticated promos, application of promos in billing,possibility of multiple promos etc. become critical factors.
Multiple payment handling
Customer can make the payment in multiple mode. They makes the payment by cash, debit/credit cards, coupons, partial payments, post dated cheques etc.
Frequent price fluctuation
Frequent product price changes is one of the major challenges faced by white goods traders. Daily changes in the prices needs to be reflect while billing.
Floor price handling It may require to fix the price on the sales floor on certain parameters for E.g. not more than MRP and less than landing cost.
© Tally Solutions Pvt. Ltd. All Rights Reserved 14 14
Tally.ERP 9 Fitment-Sales ManagementSL NO
Requirements Tally.ERP 9 Customizable
1 Product handling in multiple brands Yes
2 Product model handling Yes
3 Bar code printing and scanning Yes
4 Product configuration/features Yes
5 MOP (Market Operating price) Yes
6 Price level creation & selling price. Yes
7 Invoicing/billing Yes
8 Cash Sales , credit sales, card Sales, gift coupon sales, EMI sales
Yes
9 Invoicing based on MRP Yes
10 Sales return handling Yes
11 Invoicing/Billing inclusive & exclusive of VAT.
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 15 15
SL NO
Requirements Tally.ERP 9 Customizable
12 Stock query -alternative product availability while billing.
Yes
13 Price list Yes
14 Discount sales Yes
15 Multiple payment modes (cash, debit/credit card, cheque, partial payments)
Yes
16 Product warranty checking Yes
17 Product serial & IMEI number tracking Yes
18 Gift coupon sales handling Yes
19 Floor price handling Yes
20 Sales register Yes
21 Sales orders book Yes
22 Movement analysis Yes
23 Columnar report (branch/outlet wise) Yes
Tally.ERP 9 Fitment-Sales Management
© Tally Solutions Pvt. Ltd. All Rights Reserved 16 16
Tally.ERP 9 Fitment-Sales ManagementSL NO
Requirements Tally.ERP 9 Customizable
24 Ageing analysis Yes
25 Sales bill pending Yes
26 HO/branch/outlet wise daily sales report Yes
27 HO/branch/outlet wise daily sales return report
Yes
28 HO/branch/outlet wise fast moving items report
Yes
29 HO/branch/outlet stock summery report Yes
30 POS register (multiple payments reports) Yes
31 HO/branch/outlet wise report Yes
32 Daily stock transfer report Yes
33 HO/branch/outlet stock summery Yes
34 Sales man wise sales report Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 17 17
Whitegoods Business – Branch Management Overview
Whitegoods BusinessOverview
BRAN
CH
MAN
AG
EM
EN
T
SERVICESMANAGEMENT
ACCO
UN
TS
MAN
AG
EM
EN
T
SALES
MANAGEMENTPURCHASE
MANAGEM
ENT
© Tally Solutions Pvt. Ltd. All Rights Reserved 18 18
Process Flow-Branch Management
PURCHASE ACCOUNTS
Purchase/ Sales Management
Daily payments & receipts
Bank reconciliation
Salary payments
Statutory compliance handling
Synchronization with accounts in branches
MIS Reports
BRANCH MANAGEMENT
OUTLETS
Suppliers deliver the goods to
branch/ outlet as per the request
places the purchase order to
suppliers
Accounts
Receive the goods from
branch
Daily sales & service bills
Update the daily records to
branch
SERVICES
Customer explain the product problem.
Sales executive check the product warranty.
Accordingly suggest or guide the customer to I n-house service centre or manufacturer service
centre
Customer walks-in to outlet/ HO/ branches
Enter the call sheet, service the product and deliver the same on time
SALES
Customer ask for a product. Sales executive check the availability of
the product
Home delivery or request branch/ outlet for home
delivery
Sales executive explains the features ,colors,
warranty & service terms etc
Customer finalize the product & makes the
payment
Customer walks-in to outlet/ branches
HO/ Branch receive goods
Outletreceive the
goods
HO/ Branch transfer the
goods to outlets
© Tally Solutions Pvt. Ltd. All Rights Reserved 19 19
Primary Requirement-Branch ManagementCategory/Module
Major Requirement Explanation
Branch Management
Centralized purchase in branch and transfer the goods to outlets
Branch purchases the goods and transfers to outlets. This information should be available in HO on daily/real time basis.
Centralized purchase order processing from branch and delivery to outlets
Branch places the PO to suppliers and request to deliver the goods directly to outlets/branches.
Price list updation’s from HO The frequent changes in the price needs to be intimated and made available in all branches.
Centralized information flow handling (synchronization with HO & outlets)
The day-to-day transactions of branches/outlets should be made available to HO. All the information pertaining to branches/outlets that include PO, GRN, stocks transfer, sales, goods returns, daily collection of cash and necessary reports need to send to HO.
Inter branch transfer Handling transfer of goods between branches.
Sales promotions & schemes updation's from HO
The sales promotions and scheme parameters needs to be updated to branch.
© Tally Solutions Pvt. Ltd. All Rights Reserved 20 20
Tally.ERP 9 Fitment-Branch Management
SL NO
Requirements Tally.ERP 9 Customizable
1 Purchase order processing for outlets/branch Yes
2 Purchase returns handling Yes
3 Purchase invoice Yes
4 Landing cost updating (HO to branch and branch to outlets)
Yes
5 Availability of stocks in outlets Yes
6 Stock transfers to outlets Yes
7 Billing/Invoicing Yes
8 Multiple payments handling Yes
9 Price list updation from HO and to outlets Yes
10 Sales promotions and schemes updation from HO
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 21 21
Tally.ERP 9 Fitment-Branch Management
SL NO
Requirements Tally.ERP 9 Customizable
11 Service invoice with service tax Yes
12 Bar code printing and scanning Yes
13 Product warranty checking Yes
14 SMS – after service, goods delivery confirmation through SMS.
Yes
15 Daily sales and collections information from outlets (Synchronization)
Yes
16 Stock availability in outlets Yes
17 Outlets wise reports Yes
19 Outlet/Branch wise daily collection report Yes
20 Branch transfer report Yes
21 Outstanding receivable and payable Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 22 22
Tally.ERP 9 Fitment-Branch Management
SL NO
Requirements Tally.ERP 9 Customizable
22 Columnar reports (Outlet wise) Yes
23 P&L account Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 23 23
Whitegoods Business – Services Management Overview
Whitegoods BusinessOverview
BRAN
CH
MAN
AG
EM
EN
T
SERVICESMANAGEMENT
ACCO
UN
TS
MAN
AG
EM
EN
T
SALES
MANAGEMENTPURCHASE
MANAGEM
ENT
© Tally Solutions Pvt. Ltd. All Rights Reserved 24 24
Process Flow- Services ManagementWHITE GOODS- SERVICE MANAGEMENT
Executive guide the customer to
manufacturer company service
centre
Inform the customer that’s product is not
under warranty period
Executive check the product warranty
Customer register the compliant to HO / Branches/
Outlet
Customer explains the product problem
Under warranty
Service executive inform the estimate service charges to
customer
YES
In House service centre
Manufacturerservice Centre
Enter the service call sheet/ report and
inform the delivery date
Service the product
Delivery to customer & customer check the
product
Makes the payment I f any with service tax
YES
Customer Agrees
YES
NO
Customer walks-out
NO
© Tally Solutions Pvt. Ltd. All Rights Reserved 25 25
Primary Requirement-Service Management
Category/Module Major Requirement Explanation
SERVICE MANAGEMENT
Warranty tracking Should be able to track the product warranty period.
Service invoice with service tax
For any services undertaken, you may need to provide service bills to your customers. Also service tax on the services undertaken needs to be charged through the invoice.
Product/Parts replacement handling
In case of products have manufacturers warranty, the products or parts need to replaced at free of cost and if the product don’t cover warranty the same needs to be replaced at cost.
© Tally Solutions Pvt. Ltd. All Rights Reserved 26 26
Tally.ERP 9 Fitment-Service Management
SL NO
Requirements Tally.ERP 9 Customizable
1 Product warranty checking Yes
2 Service call sheet Yes
3 Service invoice with service tax Yes
4 SMS – After service, goods delivery confirmation through SMS.
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 27 27
Whitegoods Business –Accounts Overview
Whitegoods BusinessOverview
BRAN
CH
MAN
AG
EM
EN
T
SERVICESMANAGEMENT
ACCO
UN
TS
MAN
AG
EM
EN
T
SALES
MANAGEMENTPURCHASE
MANAGEM
ENT
© Tally Solutions Pvt. Ltd. All Rights Reserved 28 28
Process Flow- Accounts ACCOUNTS
Head Office
BRANCHAccounts
Daily/ Monthly transactions
STATUTORY COMPLI ANCE
MIS REPORTSOUTLETSAccounts
Purchase Order
Purchase invoice updating & purchase return handling
Daily sales bills updating from branches
Daily collection and payments
Bank reconciliation
Service invoice with service tax
Salary payments, bonus incentives& commission handling
Staff database management
Post dated cheques reports
Branch/ outlet wise outstanding payments & receipts
Branch wise sales & purchase report
Branch wise fast moving and slow moving items report
Sales man wise sales & sales man commission report
Sales promotion/schemes report
P&L Account &
Balance sheet
Group company
Service Tax Form
VAT Form
PF Forms
Receive the goods from branch
Daily sales & service bills
Update the daily records to branch
Branch/ Outlet transfer updation
Branch/ Outlet sales & purchase
Cash payments & collection
Delivery vehicle management
Sales promotion/ schemes
Price list update
Multiple payment mode handling
Synchronization with HO & branches
Daily collection and payments
Ou
tlets
sen
t th
e
Info
Bra
nch
es s
en
t th
e I
nfo
© Tally Solutions Pvt. Ltd. All Rights Reserved 29 29
Primary Requirement- Accounts
Category/Module Major Requirement Explanation
Accounts Day to day transaction updation's from branches/outlets
Daily updates from branches and outlets are necessary for smooth functioning of accounts management.
Salesmen commission calculation
Sales men commission needs to be calculated on various parameters like Floor price, more than MRP etc.
Consolidation of branch data at HO.
Some of the branches also handle the accounts of their outlets. This information need to be updated with HO accounts on daily basis or periodical basis.
Statutory compliance Handling and filing of all statutory Forms compliance of VAT, SERVICE TAX, PF ESI.
Payroll Employee database, bonus, commission calculation, etc
© Tally Solutions Pvt. Ltd. All Rights Reserved 30 30
Tally.ERP 9 Fitment-Accounts
SL NO
Requirements Tally.ERP 9 Customizable
1 Daily receipts and payments Yes
2 Bank reconciliation Yes
3 Branch/Outlet transfer management Yes
4 Branch/outlet sales& purchase management
Yes
5 Multiple payments handling Yes
6 Synchronization with HO-branch-outlets Yes
7 Staff attendance handling Yes
8 Salary payments & pay slips Yes
9 Salesmen commission handling Yes
10 Staff database handling Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 31 31
Tally.ERP 9 Fitment-Accounts
SL NO
Requirements Tally.ERP 9 Customizable
11 Bonus Yes
12 Incentives management Yes
13 Service Invoice with service tax Yes
14 PF forms Yes
15 VAT forms Yes
16 Post dated cheques realization report Yes
17 Branch/outlet wise payments and receipts
Yes
18 Branch/outlet wise sales & purchase Yes
19 Branch/Outlet wise fast moving product Yes
20 Sales man wise sales report Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 32 32
SL NO
Requirements Tally.ERP 9 Customizable
21 Sales promotion and schemes report Yes
22 Daily sales report Yes
23 Daily sales report-item wise Yes
24 Daily sales report-branch wise Yes
25 Daily sales report- item Wise Yes
26 Daily sales report-brand wise Yes
27 Daily sales report- model wise Yes
28 Stock summery report Yes
29 Branch wise stock summery Yes
30 Branch transfer report Yes
31 Outstanding receivable and payable Yes
Tally.ERP 9 Fitment-Accounts
© Tally Solutions Pvt. Ltd. All Rights Reserved 33 33
SL NO
Requirements Tally.ERP 9 Customizable
32 Trial balance Yes
33 Remote access Yes
34 Profit and loss account Yes
35 Balance sheet Yes
36 Group company Yes
37 Budget Yes
38 Bill wise profitability Yes
39 Reminder letters Yes
40 Multiple payments reports Yes
41 Item wise profitability Yes
42 E-Mail Yes
Tally.ERP 9 Fitment-Accounts
© Tally Solutions Pvt. Ltd. All Rights Reserved 34 34
Thank You
For any queries please contact :- [email protected]