TENDER DOCUMENT TENDER NO: SIL/ ENVIRONMENTAL MONITORING /2015 & 2016/1800086 JOB: Contract for Carrying out Environmental Monitoring at SIL This tender document contains INDEX S. No. Documents Items Detail 1. Ann-A Instruction for Bidders 2. Ann-B Scope of Work 3. Ann-C Price Bid 4. Ann-D Special terms & conditions 5. Ann-E General Terms & conditions 6. Ann-F Minimum Qualifying Criteria 7. Ann-G Bid Evaluation Criteria 8 Ann-H Check List 9. Ann-I Integrity Pact
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:: Scooters India :: - TENDER DOCUMENT TENDER …Annexure – A SCOOTERS INDIA LIMITED (A GOVT OF INDIA UNDERTAKING) PB NO 23, SAROJINI NAGAR LUCKNOW 226008 INSTRUCTION FOR BIDDERS
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Note: Offers will be evaluated on over all lowest basis. It may also be noted that the work
may or may not be consumed fully depending upon plant a requirements. However payment
will be made for the actual job executed.
Annexure – D
Special Terms and Conditions
1. Validity of Rates: The validity shall be valid for two year
2. The Bidder must visit the site before quoting for seeing the physical condition of SIL
site, if necessary.
3. It may be noted that the work may or may not be consumed fully depending upon
plant requirements. However payment will be made for the actual job executed.
4. Timely mobilization and completion of the jobs is the essence of the contract, failing
which SIL reserve the right to get the work executed through other agency at the risk
of the cost of bidder.
5. The performance of the bidder shall be judge from the time to time and if the
performance is not found satisfactory, SIL reserves the right to terminate the contract
without any prejudice to the bidder’s right under the work order.
6. Party must give manpower details like name, designation local address, telephone
no. etc after receipt of the work order.
7. The bidder should visit the site at is own expenses and get acquainted with the work
load/ facilities and other details.
8. Transportation, accommodation of personnel and preservation of samples etc shall
be in bidder’s scope.
9. SIL shall supply free of cost electricity, water and electrical connection points as
necessary.
10. The equipment to be used for environmental monitoring should have valid calibration
certificate copy of instruments proposed to be used for monitoring to be attached
with the un-priced techno – commercial bid.
11. The party must attach valid calibration certificates of the instruments used during the
monitoring at the time of submission of testing reports.
12. The party shall visit SIL for environmental monitoring only after obtaining firm
appointment from SIL.
Annexure E
Annexure – F
Minimum Qualifying Criteria
1. Bidder should have valid income tax PAN no, Service registration and VAT
registration (To be enclosed).
2. Bidder should have valid authority duly approved by MoEF (Ministry of Environment
and Forest)/ Pollution control board.
3. Bidder should comply all the special terms and conditions (Annexure – D) with the
declaration along with general terms and conditions (Annexure – E) and Integrity
pact (Annexure – I)
4. The bidder should be having office at Lucknow (proof enclosed) along with address,
phone no. and e-mail Id etc.
Annexure- G
Bid Evaluation Criteria
1. Bidder should have valid income tax PAN no, Service registration and VAT
registration (if applicable) - to be enclosed.
2. Bidder should have valid authority duly approved by MoEF (Ministry of Environment
and Forest)/ Pollution control board.
3. Bidder should comply all the special terms and conditions (Annexure – D) with a
declaration along with General terms and conditions (Annexure – E) and Integrity
Pact (Annexure – I)
4. The bidder should be having office at Lucknow (proof enclosed) along with address,
phone no. and e-mail Id etc.
5. Prices should be offered in Indian Rupees only and should furnish item wise price as
per (Annexure – C). The prices quoted shall be F.O.R. SIL Lucknow and considered
firm and not subject to any change.
6. Offers will be evaluated on over all lowest basis considering quantities as per scope
of work (Annexure - B) items serial no 1 to 8. The payment will be made for actual
job executed.
Note: The tender shall be evaluated on the basis of lowest financial quote by the bidders
who have full filled minimum qualifying criteria.
Annexure- H
CHECKLIST TENDER NO…………………… DUE DATE……………………… Please ensure that following documents/details have been enclosed / accepted:
SL. No. Particulars Status 1. Every page of the tender document duly
Signed Yes/No
2. Declaration that Bidder accepts the SIL’s scope of work and services as required
Yes/No
3. List at least five clients to whom the similar services has been provided (Enclosed)
Yes/No
4. Valid MoEF/PCB approval letter (Enclosed) Yes/No
5. Validity of offer 90 days from the tender opening date Yes/No
6. Completion Time/period – entire job shall be completed within the stipulated time period as mentioned in the scope of work.
7. Liquidated Damages (LD) – in case of delay in completion of the job beyond the stipulated time period mentioned in scope of work, LD shall be levied @1% per day subject to a minimum of 10 % of the basic value.
Yes/No
8. Terms of payment: Payment will be made within forty five days after receipt of test certificates by crossed cheque and no Bank commission charges are admissible.
Yes/No
9. SIL reserves the right to reject any offer due to non – compliance with the above conditions and /or non – receipt in duly filled conditions.
Yes/No
10. Authenticated certificate relating to registration under the micro small, medium enterprises development Act 2006, if applicable (Enclosed).
Yes/No
11. Quoted price shall be firm and applicable for the P.O. Quantity accepted/ enclosed.
Yes/No
12. Following declaration on party letter head enclosed
(a) We hereby certify that we have not been black listed by any Public sector undertaking/ Public Dept.
(b) We have gone through the terms and conditions given in your above tender forms, is accepted and agreed by us.
Yes/No
13. Price Bid: Bidder to indicate service tax etc Note: All column of price Bid filled up in the price bid.
Yes/No
14. All items quoted against individual items in figures and also in words in price bid.