October 13, 2014 SCPCSD District Office Training Room.

NEW School Test Coordinator Training

October 13, 2014SCPCSD District Office Training Room

Today’s Agendao Introductionso Overview of all State Testso Calendar/Planningo Test Securityo Materials and Orderingo Requirements and Responsibilities o Accountabilityo Lunch 11:30 – 12:30o Recap of Morning Session o Updates for 2014-15o Test Securityo Students with Disabilitieso Precodeo PowerSchool Data Extractionso CogAt and Iowa Test Training: 3:00 – 4:00

Introductions

Please tell us:o Your nameo Your schoolo What else you do besides testing

The Bookshelf on Sharepoint

Your FIRST resource!! The Bookshelfhttps://sccharter-public.sharepoint.como Will include for each test:

o Important dateso Ordering instructionso Training o Other resources

o Also includes:o Assessment Calendaro This PowerPointo STC Handbooko Links to eDirect, Enrich and SCDE websites

State TestsCogAT/IA SC Performance Tasks

SCPASS NCSC & SC ALT ACCESSEOCEP CIRCLE WorkKeys

CIRCLECIRCLE (paper-based) and mCLASS: CIRCLE (electronic)are two versions of a 4K and 5K Readiness Assessment.CIRCLE is administered during first 45 days of the school year.Required subtests include:

o Letter Namingo Vocabularyo Phonemic Awarenesso Book and Print Awarenesso Early Writingo Social and Emotional DevelopmentCIRCLE is a formative assessment but it is REQUIRED.

CogAT/IAo Name: Cognitive Abilities Test & Iowa Assessment o Grades: 2nd o Subject Areas: Aptitude (verbal, quantitative, and

nonverbal), reading, and matho Test Dates: October 22– November 13 o Format: Paper-and-pencil

 Who is tested?The norm-referenced tests (aptitude and achievement) for gifted and talented screening are administered in the fall of each year to students in grade 2. The information from the administration of the norm-referenced tests is entered into the GIFT software program, which identifies students who qualify for the program. Based on the results from the norm-referenced tests, a secondary screening using a performance assessment may be required for possible candidates.

Performance Tasks Assessment

o Name: SC Performance Tasks Assessmento Grades: Typically 2nd, but may include otherso Subject Areas: Verbal and nonverbalo Test Dates: February – March o Format: Paper-and-pencil with preteaching and

manipulatives Who is tested?Students who partially qualify as Gifted and Talented in either Dimension A or Dimension B, but not both, based on CogAT/ITBS scores, may be given the Performance Tasks Assessment. This assessment provides a second opportunity to become identified as Gifted and Talented.

SCPASSo Name: SC Palmetto Assessment of State Standardso Grades: 4-8o Subject Areas: Science and Social studieso Test Dates: May o Format: Paper-and-pencil or online

 Who is tested?All students in grades 4-8 take both science and social studies.

ELA and Math Testing, Grades 3-8

This assessment is To Be Determined.

The procurement Process has been delayed due to a protest challenging the award of the contract to ACT. The intent to award to ACT is under administrative review by the Chief Procurement Officer.

Alternate AssessmentsSouth Carolina Alternate Assessment (SC-ALT) and National Center and State Collaborative (NCSC)

Grades: 3-8 and 11 (typically)o NCSC – ELA and Matho SC-ALT – Science and Social Studieso Test Dates: March – April o Format: Paper-and-pencil

 Who is tested?Alternate assessment is for students with significant cognitive disabilities who are unable to participate in the general assessment program even with accommodations. Students must meet the participation guidelines for alternate assessment.

ACCESS for ELLso ACCESS (Assessing Comprehension and Communication

in English State-to-State for English Language Learners) through WIDA (World Class Instructional Design and Assessment) replaces ELDA.

o Grades: K-12o Subject Areas: Reading, writing, listening, and speakingo Test Dates: February – March o Format:  Paper-and-pencil

Who is tested?All students in grades K-12 who are determined to have limited English proficiency - based upon the completion of a Home Language Survey and the initial assessment of their English proficiency - must take ACCESS. This includes those students whose parents have waived direct ESOL services.

Participation is expected to be 100%, verified by the SCDE Title III office.  

EOCEPo Name: End-of-Course Examination Programo Grades: 7-12o Subject Areas: Algebra 1, English 1, US History, and

Biologyo Test Dates: January, May, Julyo Format: Paper-and-pencil or Online

 Who is tested?All public middle school, high school, alternative school, virtual school, adult education, and home school students who are enrolled in courses in which the academic standards corresponding to the EOCEP tests are taught must take the appropriate tests. The examinations count 20 percent of the students’ final grade in each course.

College and Career Readiness Assessment

All students entering the eleventh grade for the first time in the year 2014 and subsequent years must be administered a college and career readiness assessment and the WorkKeys Assessment.

The College and Career Readiness Assessment is

still TO BE DETERMINED.

WorkKeysWhat Is WorkKeys? A job skills assessment published by ACT.Format: Internet based or paper/pencilWorkKeys Skill Level Descriptions

Applied MathematicsApplied TechnologyBusiness WritingFitListening for UnderstandingLocating InformationPerformanceReading for informationTalentTeamworkWorkplace Observation

Non-State TestsNAEP

Formative AssessmentsPSAT AP

NAEPo Name: National Assessment of Educational Progresso Grades: 4, 8, and 12o Subject Areas: math, reading, science, and writingo Test Dates: January – Marcho Format: Paper-and-pencil; pilot testing of tablets in 2015 

Who is tested?NAEP statisticians carefully select a sample of students to represent the entire student population. Main NAEP is administered to students in grades four, eight, and twelve; however, samples for long-term trend are based on age (9, 13, and 17) rather than grade. Test scores and questionnaire responses are always kept confidential. Results are never reported for individual students or schools.  For the 2014-15 school year, 8 schools in our district were selected to participate in NAEP.

Formative Assessments

The following assessments have been approved by the State Board of Education:

o Blending Assessment with Instruction Program (BAIP-Math)o STAR Reading and STAR Mathematicso Measures of Academic Progress (MAP)o Istation

Funding ProcessEach year, schools complete a survey to indicate the number of students tested and submit an invoice showing funds spent. The state collects this information from all districts and allocates funds based on the number of students tested statewide.

Reimbursement varies each year and is not expected to be 100%.

PSATo The PSAT can be administered by Schools with a

Level II code from the College Board.

o Schools without a Level II code should refer students to their districts of residence to take the PSAT

o The SCDE Office of Assessment will pay the College Board for all students who take the PSAT in grade 10 in 2014-15.

o Test Date: October 15, 2014

APo Name: Advanced Placemento Grades: Typically 11 & 12o Subject Areas: 31 subjects including Calculus, Biology,

& English Lito Test Dates: Mayo Format: Paper-and-pencil

 Who is tested?The state will pay for students enrolled in approved Advanced Placement courses to take the exam (students may pay a small administrative fee). Any student may take any exam for $89.

Schools must apply to the College Board for a level II code in order to administer AP exams. Students may make arrangements with their local high school.

Questions?

Testing Calendaro Summary in STC Handbooko Specific Dates will be posted to SharePoint.

Districts are often required to select dates within the state window.

o Data Collections – whole school responsibility

o “Multiple Hat Syndrome” – plan wisely

Test Securityo State Law and Regulations:

o Pages 11-14 in Handbooko Available in every TAMo Everyone involved in State Testing must read and

understando Pages 13-14: Read X. A-U

o Lost Materialso Test Security Agreement Forms

o Must be submitted to the District Office each yearo Any suspected violation must be reported to the

DTC

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Test Security – Case 2Several months before the test, Mr. Bright was given worksheets by another teacher. The teacher told Mr. Bright that the materials would help his students prepare for the HSAP mathematics test.

Mr. Bright copied the worksheets and gave them to his students.

During the test administration, students finished the test quickly and reported to a teacher that they had previously worked most of the test problems on a worksheet during class.

Test Security – Case 6Ms. Douglas was a compassionate teacher. She wanted all of her students to do well on the HSAP mathematics test. She walked up and down the aisles during testing to check student progress and give them a “pat” of encouragement.

At one point, she saw that Sheila was only on number 15 and noticed that the student was not feeling well. She asked the student, “Is your arm hurting you?” Sheila said yes, so Ms. Douglas picked up her test materials and took Sheila to the office. She left her monitor in charge of the class.

Security ViolationsThese violations occurred in the district in 2012-13:o A student took the PASS Social Studies test on the Science day.o A student was not provided the loose-leaf test booklet as

required by his 504 plan.o A student was tested with the regular group (about 20

students) when her IEP called for small-group testing.o A student who transferred in with an IEP but did not have one

at the school was not allowed any accommodations on testing.o A teacher read through her students’ responses to see how well

they had done.o A school test coordinator allowed teachers to have

unsupervised access to secure test materials.

In two of these instances, the responsible person was asked not to return to the school this year, for this violation and other reasons.

Questions?

eDirecteDirect is the website for the test contractor Data Recognition Corporation (DRC). DRC provides the SC PASS Assessments (social studies and science) and EOCEP Assessments for our state.Each STC is provided with an account on eDirect (https://sc.drcedirect.com). Contact the DTC for assistance logging in or using eDirect. This account is used to:

o Order test materialso View and download documents such as the TAMo Access online software downloads and training tools for

online assessmentso View reports after testing is completed

Materials and Orderingo Know your deadlineso eDirect vs. PowerSchoolo Communicate with your PowerSchool person

about:o Sorting materialso Customized materialso Paper vs. online administration

Online Participation

o Available Online:o EOCEPo SCPASSo CIRCLEo WorkKeys

o NOT Available Online:o ACCESS for ELLso CogAt/IAo SC Performance

Tasks

EOC Participation

o Student is enrolled in a section with the proper course codeo 4111 Algebra 1o 3142 Math Tech 2o 4117 Intermediate Algo 4114 Common Core Alg 1o 3011 English 1o 3024 Common Core Eng 1o 3221 Biology 1o 3227 Applied Biology 2o 3320 US Historyo 3372 AP US Historyo 336D IB History of the

Americaso 3322 Dual Enroll. American

Hist.

o Will the student test online or on paper?

Sort Fieldso As of October 2014, the Sort ID fields affect ONLY

SCPASS o AWS – Alphabetically Within School (no longer valid)o AWG – Alphabetically Within Gradeo Any alphanumeric entry up to 9 characterso If Sort ID is blank, materials will be sorted by Home

Room. o If Sort ID & Home Room are blank, materials will be

sorted AWG.

Returning Materialso Use security checklists provided by test contractorso Test Administrators sign out tests and sign them back in

o Know exactly how many documents each TA is responsible for

o COUNT, COUNT, COUNT every time documents change handso Identify which student used which document

o Conduct a final inventory, sign security checklisto Double-check all labelingo Separate scorable from non-scorableo Keep a count of scorable documentso Follow diagrams in the TAM for packaging ordero Complete Header Sheets if requiredo Return materials by the stated deadline

Requirements and Responsibilities

STC Handbook Pages 20-22o School Test Coordinatoro Test Administratoro Monitor

o Selectiono Training

Who “Counts”?

Test Participation Test Performanceo If a student is enrolled on

the first day of testing, he or she MUST take the test

o The goal is 95% participation overall and in every subgroup (gender, ethnicity, SES, etc.)

o Applies to the new assessments in ELA & Math

o New Assessments (ELA/Math): Students’ scores only count if they are enrolled continuously from the 45th day through the first day of testing

o EOC (Bio & USH): Every score counts

Accountability95% participation requirement is based on:o First day of testing (FDT) datao Students not tested (SNT) data

o Medically unable to attend school or receive instructiono Homebound and physically or mentally unable to testo Expulsiono Withdrawalo Death of the student or a family member**All students not tested must have a reason entered in PowerSchool, even if the reason does not qualify for an exclusion. For example, parent or student refusal to test.

o Every subgroup of at least 30 students

School Test Coordinator TrainingOctober 13, 2014

SCPCSD District Office Conference Room

Today’s Agendao Recap of Morning Session for New STCso Updates for 2014-15o Test Securityo Students with Disabilitieso Precodeo PowerSchool Data Extractionso 3:00 – 4:00 CogAt/Iowa Assessment Training

Recap of New STC Training

o Introduction to SharePoint-now the Bookshelfo Details of each test (CIRCLE, CogAt/IA, SC

Performance Tasks, SCPASS, SC-ALT & NCSC, ACCESS, EOCEP, NAEP, AP, PSAT, Formative Assessments)

o Calendar & Planningo Test Securityo eDirect (for EOCEP and SCPASS)o Materials & Orderingo Requirements & Responsibilities (STCs, TAs, and

Monitors)o Accountability

Updates for 2014-15

o New Assessments!o 31 Schoolso More online availability

o Still unknown!o gr. 3-8 ELA and math

test, o gr. 11 college and career

readiness assessment

Updates for 2014-15

2014-15Replacement for SCPASS (ELA & Math)SCPASS (Sci & SS all students in gr. 4-8)NCSC Replaces SC-Alt (ELA & Math)SC-Alt (Sci & SS – new age requirements)Replacement for HSAP (Grade 11)CogAT/IAAP (Virtual schools request Level II code)

Added This YearCIRCLEWorkKeys

2013-14SCPASS (ELA & Math)SCPASS (Sci & SS random assign gr. 3-8)SC-Alt (ELA & Math)SC-Alt (Sci & SS)HSAP (Grade 10 & beyond)CogAT/ITBSAP (Virtual student testing at district office)

Not ChangingEOCEPNAEPPerformance Tasks

Standards & Assessment

ELA/Matho 2014-15: Common Core standards taught &

assessedo 2015-16: New standards are being written now

Scienceo 2014-15: Begin phase-in of 2014 standardso 2016-17: New standards will be assessed

Social Studieso 2014-15: Teach & assess 2011 standards

STC Security Agreements

o All STCs, TAs, and Monitors must sign after receiving training

o In every TAM

o Return to district office

(scan or return paper copies)

Testing ViolationsThese are actual violations that occurred in our district in 2013-14:o A test Administrator was using a cell phone during a small group

administration of a high school test.o A student did not receive a test in a small group even though small

group administration was included in his IEP.o A student was not allowed to type responses although his IEP specified

that he should be allowed to do so.o A student received an oral administration accommodation of the SC

PASS test but the student did not have an IEP or 504 plan .o A student was allowed to type responses even though typing responses

was not an accommodation for that student.o Student was allowed to use a calculator (not in IEP).o A teacher administered the entire CogAt test on one day even though

the Test Administration Manual specified that specific subtests be given on specific days..

o A test booklet and answer document were not returned on time.

Security ViolationsState Board Regulation 43-100, X, C: “Failing to proctor the test to ensure that examinees are engaged in appropriate test-taking activities” is considered a security violation.

o Active Monitoring – what does it look like?

o What should Test Administrators do?

o What should Test Administrators not do?

o Writing assessment – rough/final draft

o Circling in test booklet/bubbling on answer document

o Rescoring at school’s expense, if even possible

ConsequencesStudent:o Invalidation of test scores

Teacher:o Report to SLED for information or investigationo Suspended/Revoked Certificate

School:o Letter of Cautiono Probationo Revocation

Remember that failing to report a violation is also a violation!

Questions?

Students with Disabilities

o Must participate in State Testingo All of the following accommodations must

correlate:o Stated in IEP or 504 (Excent)o Received during regular instructiono Received during testingo Coded on answer documento Coded in PowerSchool

o Standard vs. non-standard (team decision)o Only route to accommodations is IEP or 504o Exception: temporary conditionso Violation requires review by IEP or 504 team

Students with Disabilities

True Gradeo Make sure the True Grade Field is BLANK for all students!

Effect on Accountabilityo Students are expected to test based on their true grade.o There are consequences for incorrectly coding this field, including reduced

participation rates or incorrect performance rates if students take the incorrect grade-level assessment, or reduced graduation rates if a high school student’s 9GR conflicts with the true grade.

Students with Disabilities

o In previous years, the “students with disabilities” subgroup was determined by the EFA fields in PowerSchool. o Finance codeso Eliminated some students who receive limited services

o New last year: Students will be classified by the Instructional Setting field in PowerSchoolo Will include more studentso Some schools may now have a large enough subgroup

to count

Precodeo The Precode process collects data from

PowerSchool:o Student information (name, ID#, demographics, etc.)o Course information (EOCEP and 4K/5K)o How to sort materialso Customized materials (large print, braille, etc.)o Online vs. paper/pencil administration

o Training videos are available on the Bookshelf

Precodeo Precode Data Collections:

o CogAT: Septembero Fall EOC: October 24o Spring Print Phase: Januaryo Spring Update Phase: March

o Communicate with your PowerSchool administrator!!

o Communicate with your Special Ed coordinator!!o Pay attention to Precode vs. other ordering

instructions

PrecodeOral/Signed Administration

o Teacher-level materials (Script and/or CD-Rom)o Must be ordered via eDirect for SCPASS & EOCEP

o Student-level materials (Test booklet)o Must be ordered via eDirect for paper/pencil EOCEPo Must be coded in PS for SCPASSo Must be coded in PS for online EOCEP

For paper/pencil Oral Administrations, MAKE SURE the student booklet is the correct form to match the script.

First Day of Testing

o Data will be extracted on or about the first day of each test

o Student enrollment must be up-to-date

o Accountability implications

Students Not Tested Reporting

If a student misses any portion of PASS, NCSC, SC-Alt or the new accountability exams that he or she was supposed to take, you must complete the SNT fields on the Precode page.

Students Not Tested Reporting

o If a student withdraws MORE THAN one week prior to testing, he must be properly withdrawn in PowerSchool before the first day of testing.

o If a student withdraws LESS THAN one week prior to testing, and you properly withdraw him in PowerSchool before the first day of testing, there is nothing else you need to do.

o If a student withdraws LESS THAN one week prior to testing, and you do NOT withdraw him in PowerSchool before the first day of testing, then you must complete the SNT fields for that student.

Contact us with Questions

Jean Eppso [email protected] 803-734-0117o Test administrationo Test security/violations

Courtney Millso [email protected] 803-734-0525o Precodeo FDT/SNT