Transcript
Workshops on
Born-Digital Materials Workflow
Peter Chan, Digital Archivist Oct. 6, 2011
Workshops Agenda • Oct. 6: Overview of Born-digital Workflow, Pre-accessioning (Digital
Material Survey), Accessioning (Media count, rehouse, label, media photograph)
• Oct. 20: Accessioning (disk imaging using FTK Imager, create FTK case, collection summary, AT accession record), Processing using FTK(technical appraisal, search terms/patterns for sensitive materials)
• Oct 27: Processing (labeling, bookmarking, report, processing notes for finding aid)
• Nov 3: Delivery (Hypatia); Processing Images; Processing Emails
Week 1
• Confluence – Born Digital Archives • Born-digital Workflow • Born-digital Material Survey • High Resolution Photos • Preliminary accessioning
– Media count – Media photo
Confluence
• https://consul.stanford.edu/display/bda/Home • Centralized place to put documents, presentations,
notes, tips, etc. • Now
– Presentations – Workflow – Forensic Lab equipment – Manuals – Miscellaneous
Born Digital Archives
Pre-Accessioning
Survey collection
Analyze feasibility
Enhanced curation
Legal agreement
Prepare for accessioning
Accessioning
Physical control
Quarantine & run virus check
Create disk image
Generate summaries
Photograph media & labels
Create/update accession record
Transfer data to secured storage
Processing
Restricted files
Extract technical metadata
Assign descriptive metadata
Assign rights metadata
Create display derivative
Create finding aids
Create catalog record
Transfer files with metadata and display derivative to delivery platform
Delivery & Access
Users view collections (remote or in-person)
Users register & agree to terms of use
Users browse and search materials
Users tag & annotate items
Users submit requests
Born-Digital Workflow – Textual Files
Activities
Survey collection
Analyze feasibility
Enhanced curation
Legal agreement
Prepare for accessioning
Tools / Person
AIMS Digital Material Survey
Digital Archivist
GigaPan Robot + Canon EOS T1i
Legal agreement template (MSWord)
Digital archivist
Deliverables
Survey results
Resources defined
High resolution photos of workspace
Legal agreement / attachments
Transfer method / time determined
Pre-Accessioning
Activities
“Physical” control
Quarantine & run virus check
Create disk image
Generate summaries
Photograph media & labels
Create/update accession record
Transfer data to secured storage
Tools / Persons
Manual / SecureFX™ / Others
Sophos™
FTK™ Imager
AccessData FTK
Canon EOS T1i with copy stand
Archivists’ Toolkit (AT)
SecureFX™
Deliverables
Control of media, files held locally
Virus free files
Disk image, audit log, image log
Summary report
Photographs of labels and media
AT accession record
Files on secure network
Accessioning
Activities
Restricted files
Extract technical metadata
Assign descriptive metadata
Assign rights metadata
Create display derivative
Create finding aid
Create catalog record
Transfer files to delivery platform
Tools / Persons
AccessData FTK™
AccessData FTK™
AccessData FTK™
AccessData FTK™
Transit Solution™
Archivists’ Toolkit
SirsiDynix
[many steps]
Deliverables
Files flagged & restricted from view
Various [see below]
Descriptive data added via ‘labels’
Access data added via ‘labels’
HTML version of original files
EAD
Catalog Record links to born-digital files
Files, etc. deposited in repositories
Processing
Activities
Users view collections (remote or in-person)
Users register & agree to terms of use
Users browse and search materials
Users tag & annotate items
User submit requests
Tools / Persons
Web or stand-alone delivery
Web registration & agreement form
Hypatia, EAD
Hypatia
Email link
Deliverables
Hypatia or Reading Room computer
Signed electronic agreement
Search results: metadata and digital objects
Digital objects tagged - associated with user IDs
Requests routed by repository
Delivery & Access
Digital Material Survey
• https://docs.google.com/document/d/1mTdgo2-6wOPzodyGZOhsatkQzq-YQOdjfrvDWYHI-OQ/edit?hl=en_US&pli=1
• Part I: This part of the survey is designed to be a prompt sheet for phone / face-to-face interview with donors by curators / digital archivists.
• Part II: This part of the survey is designed to be filled out by digital archivists regarding technical details of the tools used to create digital material.
High Resolution Photo
Gigapan Robot
High Resolution Photo
• Stanford Memorial Church high resolution photo taken in April 2009 (483 megapixels) http://peterchanphoto.com/?p=5
• Office of Henry Lowood, Curator for History of Science & Technology at Stanford taken in April 2011 (130 megapixels) http://gigapan.org/gigapans/73156/?auth_key=ef4e83ae48de5735a93e767a17688978
Feasibility Study
• Equipment (punch card reader, tape reader, etc.)
• Passwords • Outsource
– Recovery for 1 hard drive $2,500 – Reformat tape to CD/DVD: $150 per tape plus the
output media and shipping. $25 for a DVD.
AT Accession Record
• Media count • Computer count • Size in MB/TB, etc. • No. of files • Link to
– Image log spreadsheet – Collection summary from FTK
Media Count
• Media count by – 3, 3.5, 5.25, 8 inch. floppy diskettes – Zip disk – Open reel, cartridge tape – CD, DVD, Optical disk – External hard drive
• Computer – Desktop / Portable – Mac / PC / Others
8-inch, 5.25-inch, and 3.5-inch floppy
Smith Corona DataDisk 3-inch floppy
100MB Zip Disc for Iomega Zip
Open Reel Tape
Cartridge Tape
Punch Cards
Apple II
Commodore C64 SX-64
Kaypro 10 portable computer
Media Label /Rehouse
• Label – Use “Call No._CMxxx” as label name, 0.5 x 1.875 inch.
label – Template http://www.avery.com/avery/en_us/Templates-
%26-Software/Templates/Labels/Return-Address-Labels/Return-Address-Label-80-per-sheet_Microsoft-Word.htm?N=0&refchannel=c042fd03ab30a110VgnVCM1000002118140aRCRD
• Re-House – Follow the same box no. naming convention as other
materials (paper, av, etc.).
Media Sleeve
Rehouse Media
hollingermetaledge.com
hollingermetaledge.com
Canon EOS Utility
Live View Shooting
Filename
• Photographing media – Use ““Call No._CMxxx “ as filename – If more than 1 photo is taken, add _1 for first and
_2 for second photo, etc. (e.g. front, back, box, etc.)
– Use computer to control the camera if you have more than 20 media to photo; otherwise, just use stand alone camera.
– Store all photos in “Media Photo” folder
Preference
Media Photo
Media Photo
Media Photo
Media Photo
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