SmartERP Cannon Webinar_2017_Oracle OpenWorld

Integrate and Automate: Unlocking Business

Value with AP Automation

Achieve Best-In-Class PerformanceOur mission is to provide innovative, configurable, flexible, cost-effective solutions

to common business challenges, enabling our clients to save time,

increase productivity, minimize costs, and maximize their return on investment.

SolutionsBusiness applications that

offer organizations an

end-to-end solution

providing the right design

and implementation from

start to finish.

ServicesA 24/7 seasoned and

experienced staff of

experts to help you

implement your business

solutions efficiently and

effectively at a cost-

effective rate.

CloudCloud applications

provide solutions built on

proven enterprise class

architecture that enable

high configurability and

ease of monitoring.

About SmartERP

Oracle Platinum Partner

Best practices and expertise in strategic planning, implementation, upgrade and add-on / customization services

Unique blend of Solutions and Services

‘Clients for Life’ – High level of client satisfaction and loyalty

200+ Clients across various industries

350+ Employees

Global Locations:Headquarters in Pleasanton, CAOffices in Atlanta GA, Hyderabad, Chennai and Bangalore (India)

Founded in 2005 by former Oracle Architects, Executives and Consultants

How We Solve Client Challenges

Solutions & Services

• Pre-built, packaged, proven solutions

• Highly configurable – tailor to YOUR needs

• Customer driven requirements

• Affordable

• Integrated with existing bus apps

• Architected as add-on solutions

• Avoid customizations

• Low-cost

• Minimal risk

• Release independent

• On Premise solution

• Cloud Solutions

• Prepackaged Analytics

• Rapid implementation

• Deep ERP knowledge & experience

• Unique best practices for implementations & upgrades

• ERP data model and existing data

• Current ERP business rules and processing

• End-user skills

• Infrastructure and technology

Human Capital

Management

Financials and

Supply Chain

Campus

Solutions

Innovative Solutions & Services

Critical – Complementary

Extend Functionality Improve ROI Get Faster Results Leverage Existing Investment

About Canon Information & Imaging Solutions

• Canon USA established in 1969– America’s Headquarters in Melville, NY

– As a technology innovator, Canon Inc. ranked third in U.S. patents registered in 2016 (with 3,665 patents filed)

• Canon Information & Imaging Solutions– A wholly owned subsidiary of Canon, Inc. established

in 2011

– 2017 Institute of Finance & Management Game Changer Award Winner

– CIIS deploys solutions through our R&D centers and partnerships with leading technology providers.

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Our Solutions

Accounts Payable

Automation SolutionsTransforming organizations

through Digitization,

Leading Technology,

and Experience.

Expertise in BOTH

Digital Imaging and

Business Process

Automation.

Solution Products

Accounts Payable - the need for Automation

Accounts Payable processes when conducted manually, expose

Organizations to Error and Fraud:

• Duplicate Payments – 2% of Payments are found to be duplicate

• Consistent rounded amounts and/or payments made under approval

limits – fraudsters display repeat behaviors to try and stay ‘under the

radar’

• Vendors and Employees sharing address information etc, sounds

obvious!

• Abnormal Invoice Activity – is increased Invoice activity down to

increased activity through fraud?

SafePaaS Solution

• Transaction and Configuration Monitoring

• Build controls to analyze the Accounts Payable process in conjunction with other processes

– Find Payments to the same address or bank account

• Implement Rules that include tolerances and other variables

– Establish Payments that exceed an average value

• Identify Employees who have committee fraud or error in your Transactions

Business Process Models Service Oriented Architecture

Corporate Performance Management Collaboration

Strategic Sourcing & Contract Mgmt

Supplier Collaboration

Spend Categories

Indirect & MRO

Direct

Materials

Services SWIFTNet

Settlement

Payment

Processors

Requisi-

tion

Purchase

Goods /

Services

Banks

Are you making accurate and timely payments?

Did the person making the payment create or modify

the vendor?

Are there discrepancies in freight charges?

Receive

Goods /

ServicesInvoice

Issue

Payments

CONTROLS

Are payment term changes reviewed before payment?

Are there duplicate invoice amounts being processed?

Accounts Payable – asking the right questions

Transaction Monitoring and AP Automation

Smart ERP Partners with Canon to provide a complete solution for Automating and Monitoring your AP Transactions.

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Accounts Payable Today

Only 55% of average businesses have standardized accounts payable processes across the enterprise

10% of Invoices will be

processed with an error in

a manual process.(Forrester Research)

50%

36%

5%

18%

8% 6%9%

Paper Email Fax EDI Supplier portalXML Other

Less than $1

$1 to $3

$3 to $6

$6 to $9

$9 to $12

$12 to $15 More than $15

Source: Institute of

Finance & Management

Average Invoice Processing Costs

The Problems with Manual, Paper-Based Processes

• Higher costs

• More exceptions

• Longer approval cycles

• Lots of supplier inquiries

• Compliance risks

• Harder to implement best-

in-class processes

• Essential data is not

captured

• Data is poorly organized

• Data is not timely

• Systems are not well

integrated

• Difficult to track the status

of invoices & payables docs

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Demand for Compliance and Fraud Protection is Rising

75% of companies experience some type of fraud

17% Affected by Vendor Fraud from Nov 2014-2015

49% Describe themselves as vulnerable to vendor fraud

(Kroll Global Poll of Senior Executives)

Who can buy and how much?

Who is a vendor and how did we select them?

Did we buy this?

Did we follow the right contract/payment terms?

What is a deviation? And who needs to approve it?

“Improved compliance” is the #3 cited reason why AP operations are moving toward automation.

Reporting Compliance Vendor Compliance or Complaints Protection from/Documentation

for Lawsuits Internal Investigations

AP is at the core of numerous processes with:– Many stakeholders, using different systems

– Information coming from the same documents

Breaking Down Information Silos

Maximize Budgets/Working Capital

Optimize Decision Making

Relationship Management

Finance

Treasury

Procurement

Accounts Payable

Purchasing

Sales

Human Resources

BudgetingAccounting

Customer Service

Treasury

Automation is the Answer

• Improves Accuracy

– Without Automation 10% of Invoices processed have errors

– Each error costs on average $53.50 to rectify

– With Automation 37% less errors in invoices

• Provides Control and Transparency

– Reduces manual steps and risk for fraudulent activity

– End to end audit trail, enforces control policies

– Fraud detection from business rules and artificial intelligence

• Resource Utilization

– Invoice Processing by 1 AP Resource per Year

– Before 10,000 invoices/year | After 27,700 Invoices

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What can the PeopleSoft Open Imaging Capabilities do for you?

The new features enabled by PeopleSoft Open Imaging Integration

• Extract information from invoices directly into a PeopleSoft voucher

• Validate invoice data against PeopleSoft Master Data

• Visibility and access to the invoice image from withinPeopleSoft

• Ability to attach and manage document images to any PeopleSoft transaction screen

Solution Overview - Automated AP Process

Process PaymentsReceive, Scan, Extract

Service / Product Requestor

Verification UI

Extract VerifyCreate

PeopleSoft

ERP Voucher

Import

AP Analyst

Approva

l

workflow

EIP

Application

Supplier Invoice

Process

Payments

AP Team

StartEnd

Notification

Manage & Follow up

Notification

Receive- Scan- Extract - Verify

EXTRACT and VERIFY!Scan Paper Invoices OR Receive Invoice by Email

Demonstration

Streamlined Approval Process Across Devices

Desktop Mobile

Benefits of Automation

Public Electric Power Transmission Company

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• Challenges

– Invoices received via paper and 12 email addresses.

– Existing process was fragmented

– PO’s generated outside of PeopleSoft, then integrated.

– High level of data security and governance due to industry compliance regulations.

• Profile– Founded in 2002, grown to over $1 Billion in revenue

– Also invests in transmission infrastructure development

– 6,000 Vendors and 6 AP Clerks

– 60,000 plus invoices a year

– PeopleSoft FSCM 9.2

Public Electric Power Transmission Company

Solution

– Chose to partner with Canon to replace existing technologies with a single solution while maintaining a high level of data security.

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Goals

Replace several existing

technologies and processes with

a streamlined automated

process.

Benefits of AP Automation

• Reduced cycle times – Avoid late payments and capitalize on early payment discounts!

• Accessibility and accuracy– Reliable info, easy to access even from mobile devices

– Business intelligence for various stakeholders

• Business process improvement– Reduced processing costs

– Improve vendor relations, consolidate vendors

– Standardize process

• Flexibility and Scalability– Support business growth and company expansion

– AP department can become a strategic resource

For more informationsmarterp.comsmartonboarding.comanalytics.smarterp.com