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Jan 22, 2018
Integrate and Automate: Unlocking Business
Value with AP Automation
Achieve Best-In-Class PerformanceOur mission is to provide innovative, configurable, flexible, cost-effective solutions
to common business challenges, enabling our clients to save time,
increase productivity, minimize costs, and maximize their return on investment.
SolutionsBusiness applications that
offer organizations an
providing the right design
and implementation from
start to finish.
ServicesA 24/7 seasoned and
experienced staff of
experts to help you
implement your business
solutions efficiently and
effectively at a cost-
provide solutions built on
proven enterprise class
architecture that enable
high configurability and
ease of monitoring.
Oracle Platinum Partner
Best practices and expertise in strategic planning, implementation, upgrade and add-on / customization services
Unique blend of Solutions and Services
Clients for Life High level of client satisfaction and loyalty
200+ Clients across various industries
Global Locations:Headquarters in Pleasanton, CAOffices in Atlanta GA, Hyderabad, Chennai and Bangalore (India)
Founded in 2005 by former Oracle Architects, Executives and Consultants
How We Solve Client Challenges
Solutions & Services
Pre-built, packaged, proven solutions
Highly configurable tailor to YOUR needs
Customer driven requirements
Integrated with existing bus apps
Architected as add-on solutions
On Premise solution
Deep ERP knowledge & experience
Unique best practices for implementations & upgrades
ERP data model and existing data
Current ERP business rules and processing
Infrastructure and technology
Innovative Solutions & Services
Extend Functionality Improve ROI Get Faster Results Leverage Existing Investment
About Canon Information & Imaging Solutions
Canon USA established in 1969 Americas Headquarters in Melville, NY
As a technology innovator, Canon Inc. ranked third in U.S. patents registered in 2016 (with 3,665 patents filed)
Canon Information & Imaging Solutions A wholly owned subsidiary of Canon, Inc. established
2017 Institute of Finance & Management Game Changer Award Winner
CIIS deploys solutions through our R&D centers and partnerships with leading technology providers.
Automation SolutionsTransforming organizations
Expertise in BOTH
Digital Imaging and
Accounts Payable - the need for Automation
Accounts Payable processes when conducted manually, expose
Organizations to Error and Fraud:
Duplicate Payments 2% of Payments are found to be duplicate
Consistent rounded amounts and/or payments made under approval
limits fraudsters display repeat behaviors to try and stay under the
Vendors and Employees sharing address information etc, sounds
Abnormal Invoice Activity is increased Invoice activity down to
increased activity through fraud?
Transaction and Configuration Monitoring
Build controls to analyze the Accounts Payable process in conjunction with other processes
Find Payments to the same address or bank account
Implement Rules that include tolerances and other variables
Establish Payments that exceed an average value
Identify Employees who have committee fraud or error in your Transactions
Business Process Models Service Oriented Architecture
Corporate Performance Management Collaboration
Strategic Sourcing & Contract Mgmt
Indirect & MRO
Are you making accurate and timely payments?
Did the person making the payment create or modify
Are there discrepancies in freight charges?
Are payment term changes reviewed before payment?
Are there duplicate invoice amounts being processed?
Accounts Payable asking the right questions
Transaction Monitoring and AP Automation
Smart ERP Partners with Canon to provide a complete solution for Automating and Monitoring your AP Transactions.
Accounts Payable Today
Only 55% of average businesses have standardized accounts payable processes across the enterprise
10% of Invoices will be
processed with an error in
a manual process.(Forrester Research)
Paper Email Fax EDI Supplier portalXML Other
Less than $1
$1 to $3
$3 to $6
$6 to $9
$9 to $12
$12 to $15 More than $15
Source: Institute of
Finance & Management
Average Invoice Processing Costs
The Problems with Manual, Paper-Based Processes
Longer approval cycles
Lots of supplier inquiries
Harder to implement best-
Essential data is not
Data is poorly organized
Data is not timely
Systems are not well
Difficult to track the status
of invoices & payables docs
Demand for Compliance and Fraud Protection is Rising
75% of companies experience some type of fraud
17% Affected by Vendor Fraud from Nov 2014-2015
49% Describe themselves as vulnerable to vendor fraud
(Kroll Global Poll of Senior Executives)
Who can buy and how much?
Who is a vendor and how did we select them?
Did we buy this?
Did we follow the right contract/payment terms?
What is a deviation? And who needs to approve it?
Improved compliance is the #3 cited reason why AP operations are moving toward automation.
Reporting Compliance Vendor Compliance or Complaints Protection from/Documentation
for Lawsuits Internal Investigations
AP is at the core of numerous processes with: Many stakeholders, using different systems
Information coming from the same documents
Breaking Down Information Silos
Maximize Budgets/Working Capital
Optimize Decision Making
Automation is the Answer
Without Automation 10% of Invoices processed have errors
Each error costs on average $53.50 to rectify
With Automation 37% less errors in invoices
Provides Control and Transparency
Reduces manual steps and risk for fraudulent activity
End to end audit trail, enforces control policies
Fraud detection from business rules and artificial intelligence
Invoice Processing by 1 AP Resource per Year
Before 10,000 invoices/year | After 27,700 Invoices
What can the PeopleSoft Open Imaging Capabilities do for you?
The new features enabled by PeopleSoft Open Imaging Integration
Extract information from invoices directly into a PeopleSoft voucher
Validate invoice data against PeopleSoft Master Data
Visibility and access to the invoice image from withinPeopleSoft
Ability to attach and manage document images to any PeopleSoft transaction screen
Solution Overview - Automated AP Process
Process PaymentsReceive, Scan, Extract
Service / Product Requestor
Manage & Follow up
Receive- Scan- Extract - Verify
EXTRACT and VERIFY!Scan Paper Invoices OR Receive Invoice by Email
Streamlined Approval Process Across Devices
Benefits of Automation
Public Electric Power Transmission Company
Invoices received via paper and 12 email addresses.
Existing process was fragmented
POs generated outside of PeopleSoft, then integrated.
High level of data security and governance due to industry compliance regulations.
Profile Founded in 2002, grown to over $1 Billion in revenue