Reduce Exporting Stress with AES

2000U.S. Census Bureau

Reduce Exporting Stress Reduce Exporting Stress with AESwith AES

U.S. Census Bureau

What Is AES?What Is AES?• The Automated Export System is

the electronic filing of:• Shipper’s Export Declarations (SEDs)• Ocean Outward Manifests

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Benefits of AESBenefits of AES• Saves time and money• Eliminates paper• Reduces duplicate reporting• Improves trade statistics

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How AES WorksHow AES Works• Transmit export shipment (SED)

data to AES with Filer ID and Shipment Reference Number = XTN

• AES processes data against edit tables and US agency requirement files

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How AES WorksHow AES Works

• AES responds with one of the following messages:• Shipment accepted and a confirmation

number is returned

• Shipment accepted with warnings and a confirmation number is returned

• Shipment not accepted; Fatal Error exists, Correct and Resubmit Shipment

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How AES WorksHow AES Works

• Deliver the merchandise to the carrier with one of the following exemption statements shown on the shipping documents:• No SED Required AES EIN SRN• No SED AES EIN SRN• NDR AES EIN SRN• NDR AES ITN

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AES Downtime PolicyAES Downtime Policy

• AES down - your shipments move

• Your system down - your shipments move

• Contact one of your Client Reps

• Report one of the AES exemption statements

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AES Filing OptionsAES Filing Options

• AES or AESDirect• Full Information Pre-departure (Option 2)

• Full Information Post departure (Option 4)

• AES Only• Partial Information Pre-departure; Complete

Information Post-departure (Option 3)

U.S. Census Bureau

Full InformationFull Information Pre-departure (Option 2) Pre-departure (Option 2)

• Approximately 36 data elements• Required for:

• Used vehicles• Precursor or essential chemicals• State Department licensed shipments• When you know the information prior to

departure

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Full InformationFull Information Post-departure (Option 4) Post-departure (Option 4)

• Full post-departure filing for prior approved exporters only

• Report complete commodity data within 10 working days after exportation

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Partial Pre-departurePartial Pre-departureComplete Post-departure Complete Post-departure

(Option 3)(Option 3)• Transmit required 14 specific data

elements prior to exportation• Transmit full information within

5 working days after exportation

U.S. Census Bureau

Option 3 Pre-departure Option 3 Pre-departure 14 Data Elements14 Data Elements

Exporter ID Ultimate Consignee

Forwarder ID Carrier ID

Est. Date of Exportation HAZMAT (Y/N)

Country of Destination MOT Code

Shipment Reference Number Port of Exportation

License Code License Number

Transportation Reference Number

Description or Schedule B/HTS Number

U.S. Census Bureau

Who Can Use AES?Who Can Use AES?

• Filers of SEDs• U.S. Principal Parties in Interest• U.S. Authorized Forwarding Agents

• Data Entry Centers (DECs)• Carriers• NVOCCs

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How to Get StartedHow to Get Started

• Register in AES or AESDirect• Letter of Intent• On-line registration

• Support personnel assigned• Complete certification• Begin sending SEDs electronically

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Business DecisionsBusiness Decisions

• Self Program and Transmit the Data Yourself

• Purchase Software• Use a Service Center• Use AESDirect

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AESAESDirectDirect

Free Free Access to AESAccess to AES

via via the Internetthe Internet

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AESAESDirectDirect

• Census Bureau’s FREE Internet system for filing the SED with AES

• www.aesdirect.gov

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AESAESDirectDirect• On-line registration

• On-line tutorial and certification quiz

• Operational within a few days

• On-line help facility

• Help desk operational 7am - 7pm EST 7 days a week

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AESAESDirectDirect• Operational 24 hours/7 days a week• Generates reports• Batch upload capability via Internet (FTP)

and WebLink• Data security:

• Encryption

• User authentication

• Links to other sites

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AESAESDirectDirect• Via Internet - Use Netscape or

Explorer (or transmit data in batch)• Captures and edits SED information• Transmits to AES Customs error free• Returns E-Mail message to you with

confirmation number• Retains and stores transactions• Available for options 2 & 4 only

U.S. Census Bureau

AESAESDirectDirect• AESDirect operational on 10/4/99• 1500 companies have registered,

taken tutorial, and passed the quiz• over 1000 companies filing• Number of SEDs:

• 1999 8,612• 2000 thru today 550,000

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AESAESDirectDirect

• AESWebLink June 2000• Integrates web sites with AESDirect• Operates as an Internet plug-in• Client creates generic record with data• Control passes to AESDirect• AESDirect solicits remaining data

U.S. Census Bureau

For More InformationFor More InformationPhone:1-800-549-0595 or

301-457-3539

Fax: 301-457-8016

Email: ASKAES@census.gov

Web Sites: • AESDirect: www.aesdirect.gov• Customs AES Site: www.customs.gov/aes• Census Site: www.census.gov/foreign-trade

U.S. Census Bureau

Reduce Exporting Stress Reduce Exporting Stress with AESwith AES