Transcript
MULTI ORG STRUCTURE = R 12
Multi Org structure is used to implement or capture the multiple organization information in single point of instance.
Importance of Multi org setup:
We can use the data in single instance More secured data Control over different departments.
Structure:
Business Group
↓Primary Ledger
↓Legal Entity
↓Operating Unit
↓Inventory Org
↓Sub inventory
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Definitions
Business Group:
It is a highest level organization in multi org structure. It serves human resources information.
One BG may contain multiple ledgers.
Ledger:
It is a reporting entity in which we will record business transactions.
One ledger may contain multiple legal entities.
But one ledger must be associate with one Business group.
Legal Entity:
It is a tax authority. One LE contains multiple operating units.
But one LE must associate with one Ledger.
Operating unit:
It is a major business division. One OU contains multiple inventory organizations.
But it must be associate with one legal entity only.
Inventory organization:
It is a warehouse or a plant where goods are stored.
One inventory org may contain multiple sub inventories.
But always inventory org must be associate with one OU only.
Sub inventory:
It is a part in the inventory organization.
Each sub inventory must be associated with one inventory organization.
MOAC – MULTI ORG ACCESS CONTROL
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MOAC is used to get access into multiple operating unit from single responsibility.
We will use “MO: Security profile” profile option to assign MOAC to the responsibility.
To get access into one operating unit from single responsibility we will use “MO: Operating unit” profile option.
Step: 1 Define MOAC security profile
Navigation: Human Resources
Security Profile
Name your security profile Choose Business group Choose security type: Secure organization by organization hierarchy and/or
organization list.
Classification Organization name
Operating unit Choose your Operating unit
Inventory Organization Choose your inventory organization
Save your work.
Step: 2 Run “Security list maintenance” program
Navigation: Human Resources
Process and reports Submit process and Reports
Program name: Security list maintenance
Parameters:
Generate list for: All security profiles
Ensure program completed normal.
MOAC – MULTI ORG ACCESS CONTROL
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Multi Org Setup steps
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Step: 1 Define Location
Step: 2 Define Business Group
Step: 3 Define Currency
Step: 4 Define Ledger
Step: 5 Define Responsibilities
Step: 6 Assign Profile options to responsibilities
Step: 7 Define users
Step: 8 Assign Responsibilities to user
Step: 9 Define Legal Entity
Step: 10 Assign legal Entity to Ledger
Step: 11 Define operating unit
Step: 12 Define work day calendar
Step: 13 Define inventory organizations
Step: 14 Define sub inventory
Step: 15 Open periods in GL
Step: 16 Run “Replicate seed data” program
Step: 17 Run “Multi org validation report”
Multi Org Setup steps
Step: 1 Define Location
Navigation: HRMS5
Work structure Location
Scope: Global Enter Name and Address of your location Go to “Shipping Details” and enable check boxes
Multi Org Setup steps
Step: 2 Define Business Group
Navigation: HRMS
Work Structure Organization Description6
Click on “New” Enter your business group name Choose type: Business group Choose Location Save your work
Choose organization classification name as “Business group” Enable the check box Save your work
Click on “Others” button
Multi Org Setup steps Choose “Business group information” Enter the fields
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Say “OK”
Save your work.
Multi Org Setup steps
Step: 3 Define Currency
Navigation: General Ledger
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Setup Currencies Define
Oracle already defined 200+ currencies
Query your functional currency and enable that
Save your work
Multi Org Setup steps
Step: 4 Define Ledger
Navigation: General Ledger
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Setup Financials Accounting setup manager Accounting setup
Pre requisites to define General Ledger:
Step: 4.1 Define chart of accounts or Structure
Navigation: General Ledger
Setup Financials Flex fields Key Segments
Use CTL F11
Choose:
Application as General ledger
Flex Field Title as Accounting Flex Field
Crete your own structure
Multi Org Setup steps
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Click on “Segments” button
Assign Value set to Segments
Save your work
Assign Flex field Qualifiers to Segments
Choose Segment separator
√ Enable allow dynamic inserts
√ Freeze flex field definition
Compile your structure
Multi Org Setup steps
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Click on Compile button
Structure definition will store at “GL_CODE_COMBINATIONS_KFV”
Say OK
Go to “View Request”
Ensure concurrent program completed normal
Multi Org Setup steps
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Refresh the request
Step: 4.2 Define Segment values
Navigation: General Ledger
Setup Financials Flex Fields Key Values
Multi Org Setup steps
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Choose:
Application: General Ledger
Title: Accounting Flex Field
Choose your structure Choose Segment
Click on “Find” to define segment values
Define segment values
Assign segment qualifiers for each segment value.
Multi Org Setup stepsStep: 4.3 Define Accounting Calendar
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Step: 4.3.1 Define Period type
Navigation: General Ledger
Setup Calendars Types
Enter period type Specify periods per year Choose year type Calendar / Fiscal Enter description Save your work
Step: 4.3.2 Define Accounting Calendar
Navigation: General Ledger
Setup Calendars Accounting
Enter name of the accounting calendar Enter month name in prefix column Choose period type Enter Year, quarter, period number Enter From date and to date of the month Enable “Adjusting” check box for the adjustment period
Multi Org Setup steps
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Validate your calendar
Multi Org Setup stepsStep: 4.3 Define Ledger
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Navigation: General Ledger
Setup Financials Accounting setup manager Accounting setup
Click on “Create Accounting setup”
Say “Next”
Multi Org Setup steps
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Enter primary Ledger name Choose chart of accounts Choose accounting calendar Choose functional currency Choose Sub Ledger Accounting Method: Standard Accrual
Say “Next”
Say “Finish”
Say “Define Accounting options”
Multi Org Setup steps
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You will see 5 setup steps:
1. Ledger Options2. Reporting Currencies3. Balancing Segment value assignments4. Sub ledger Accounting Options5. Sequencing
Click on “Update” button against Ledger Options
Multi Org Setup steps
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Say “Next”
Multi Org Setup steps
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Choose “Retained Earnings Account”
Say “Next”
Multi Org Setup steps
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Say “Next”
Say “Finish”
Now “Accounting setup” step no 1 name changed to your “Primary ledger name” from “Ledger Options”
Click on “Update” button of “Reporting Currency” setup step
Say “Complete”
Multi Org Setup steps Click on “update” button of “Balancing Segment value Assignments” setup step
Say “Complete”22
Click on “update” button of “Sequencing” setup stepChange status to “Complete”Say “Apply”
Say “Complete”
Say “Yes”
Multi Org Setup steps
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Say “Return to Accounting Setups”
Close this window.
Multi Org Setup stepsStep: 5 Define HRMS Responsibility
Navigation: System Administration
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Security Responsibility Define
Application: Human Resources
Data group:
Name: Standard
Application: Human resources
Menu: US HRMS Navigator
Request Group:
Name: HR Reports and Processes
Application: Human resources
Multi Org Setup stepsStep: 5.1 Assign Profile options to HRMS Responsibility
Navigation: System Administrator
Profile System25
Profile Options:
1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name
Multi Org Setup stepsStep: 6 Define GL Responsibility
Navigation: System Administration
Security Responsibility Define
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Application: General Ledger
Menu: GL _ Super User
Request Group: GL Concurrent Program Group
Step: 6.1 Assign Profile options to GL Responsibility
Navigation: System Administrator
Profile System
Profile Options:
1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name
Multi Org Setup stepsStep: 7 Define Legal Entity
Navigation: General Ledger
Setup Financials Accounting Setup Manager Accounting Setup
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Click on “Legal Entities” button
Click on “Create Legal Entity” button
Multi Org Setup steps
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Choose Territory : India Enter Legal Entity name Enter Organization name Enter Legal Entity identifier Enter PAN number
Choose “Create New Address” Enter Location Enter Address details
Multi Org Setup steps
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Choose Type of Company Choose “Currency” Say “Apply”
You will see the “Confirmation” screen
Multi Org Setup stepsStep: 8 Assign Legal Entity to Ledger
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Navigation: General Ledger
Setup Financials Accounting Setup Manager Accounting Setup
Query your Ledger
Click on “Update Accounting Options”
Multi Org Setup steps
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Click on “Add Legal Entity”
Click on “Add Legal Entity”
Multi Org Setup steps
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Query your Legal Entity
Select your “Legal Entity”
Say “Apply”
Multi Org Setup steps
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You will see one more setup step “Operating units” added as 6th setup step
1. Primary Ledger2. Reporting Currency3. Balancing Segment Value Assignment4. Sub Ledger Accounting Options5. Sequencing6. Operating Units
Click on “Return to Accounting Setup”
Click on “Legal Entities” tab
Query your Legal Entity
Multi Org Setup stepsYou will see one more Legal Entity added as “Establishment” by system
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Step: 9 Create Legal Entity at “HRMS” module
Navigation: HRMS
Work structure Organization Description
Say “New”
Name your Legal Entity Choose Location Save your work
Multi Org Setup steps
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Multi Org Setup steps
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Choose “GRE / Legal Entity” under Organizations classifications
√ Select Enabled check box
Save your work
Click on “Others” button
You will see the “Additional Information” fields
Nothing to do here
Save and close the window.
Multi Org Setup steps
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Step: 10 Create Operating Unit at ASM
Navigation: General Ledger
Setup Financials Accounting Setup Manager Accounting Setup
Query your Ledger
Click on “Update Accounting Options”
Click on “Update” button of “Operating Units”
Multi Org Setup steps
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Click on “Add Operating Unit”
Enter Operating Unit Name Enter short code for Operating unit name
Under “Assignments” tab
Choose Business Group Choose Legal Entity
Say “Apply”
To add more operating units click on “Add another”
Multi Org Setup steps
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Say “Complete”
Close the window.
Multi Org Setup stepsStep: 11 Define Inventory Responsibility
Navigation: System Administrator40
Security Responsibility Define
Application: Inventory
Menu: INV _ Navigate
Request group: All Inclusive GUI
Step: 11.1 Assign Profile options to Inventory Responsibility
Navigation: System Administrator
Profile System
Profile Options:
1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name
Multi Org Setup steps
Step: 12 Create User
Navigation: System Administrator
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Security User Define
Enter User Name Enter Password
Save your work Close the window
Multi Org Setup steps
Step: 13 Assign Responsibilities to User
Navigation: System Administrator
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Security User Define
Save your work Close the window
Multi Org Setup stepsStep: 14 Define Master Inventory
Step: 14.1 Define Workday Calendar
Navigation: Inventory
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Setup Organizations Calendars
Enter Work day Calendar Name and Description Choose Quarterly type Choose Calendar Date Range
Click on “Work day Pattern”
Save and Close this window
Multi Org Setup steps
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Click on “Shifts”
Enter Shift details Click on “Times”
Save and close this window
Multi Org Setup steps
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Save and close this window
Place the Cursor on “Name” field
Go to “Tools Build”
Multi Org Setup steps
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Say OK
Go to View Request
Ensure program “Build work day Calendar” Completed Normal
Multi Org Setup steps
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Step: 14.2 Define Master Inventory Organization
Navigation: HRMS
Work Structure Organization Description
Enter Master inventory organization Name Choose Location Save your work
Choose Name “Inventory Organization” under Organization classification
√ select Enabled check box
Multi Org Setup steps
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Click on “Others” button
Choose “Accounting Information”
Multi Org Setup steps
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Choose:
Primary Ledger Legal Entity Operating unit
Say “OK”
Save and Close this window
Choose “Inventory Information”
Multi Org Setup steps
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Inventory Parameters: tab
Enter Organization code Choose Item master Organization Choose workday calendar
Costing Information: tab
Choose Costing method Transfer to GL: Yes Choose Material Account
Multi Org Setup steps
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Revision, LOT, Serial and LPN: tab
Enter Starting Serial Number: 1
Other Accounts: tab
Enter Receiving Accounts Enter Profit and Loss Accounts Enter “Deferred COGS Account”
Multi Org Setup steps
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Save your work
Close this window.
Multi Org Setup steps
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Choose “Receiving Information”
Save and Close Window.
Multi Org Setup stepsStep: 15 Open the periods in GL
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Navigation: General Ledger
Setup Open / Close
Clock on “Find”
Click on “Open”
Say “Yes”
Go to View Request
Ensure “Open Period” program completed Normal.
Multi Org Setup stepsStep: 16 Create Fixed Assets Responsibility
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Navigation: System Administrator
Security Responsibility Define
Application: Assets
Menu: FA _ Main
Request group: All Reports – Assets
Step: 16.1 Assign Profile options to Assets Responsibility
Navigation: System Administrator
Profile System
Profile Options:
1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name
Multi Org Setup steps
Step: 17 Create PURCHASING Responsibility
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Navigation: System Administrator
Security Responsibility Define
Application: Purchasing
Menu: Purchasing Super User GUI
Request group: All Reports – Purchasing.
Step: 17.1 Assign Profile options to PURCHASING Responsibility
Navigation: System Administrator
Profile System
Profile Options:
1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name5. MO: Operating unit
Multi Org Setup steps
Step: 18 Create CASH MANAGEMENT Responsibility
Navigation: System Administrator
Security Responsibility Define57
Application: Cash Management
Menu: CE _ Super User
Request group: All Reports – Cash Management
Step: 18.1 Assign Profile options to CASH MANAGEMENT Responsibility
Navigation: System Administrator
Profile System
Profile Options:
1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name5. MO: Operating unit
Multi Org Setup steps
Step: 19 Create ORDER MANAGEMENT Responsibility
Navigation: System Administrator
Security Responsibility Define
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Application: Order Management
Menu: ADS _ OM _ Super Menu
Request Group: OM Concurrent Programs
Step: 19.1 Assign Profile options to ORDER MANAGEMENT Responsibility
Navigation: System Administrator
Profile System
Profile Options:
1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name5. MO: Operating unit
Multi Org Setup steps
Step: 20 Create ACCOUNTS PAYABLES Responsibility
Navigation: System Administrator
Security Responsibility Define
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Application: Payables
Menu: AP _ Navigate _ GUI 12
Request Group: All Reports – Payables
Step: 20.1 Assign Profile options to ACCOUNTS PAYABLES Responsibility
Navigation: System Administrator
Profile System
Profile Options:
1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name5. MO: Operating unit
Multi Org Set up Steps
Step: 21 Create RECEIVABLES Responsibility
Navigation: System Administrator
Security Responsibility Define
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Application: RECEIVABLES
Menu: AR _ Navigate _ GUI
Request Group: Receivables All - Receivables
Step: 21.1 Assign Profile options to RECEIVABLES Responsibility
Navigation: System Administrator
Profile System
Profile Options:
1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name5. MO: Operating unit
Multi Org Set up StepsStep: 22 Run Replicate seed data program
Navigation: System Administrator
View Requests
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Submit a new request Single request Say OK
Name: Replicate Seed data
Choose operating unit
Say “Submit”
Ensure program completed Normal.
Multi Org Set up StepsStep: 23 Run Multi Org Validation program
Navigation: System Administrator
View Requests
Submit a new request Single request
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Say OK
Name: Multi Org Setup Validation report
Say “Submit”
Ensure program completed Normal.
Multi Org Set up Steps
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Multi Org Set up Steps
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S. No
Responsibility
Application Data Group Menu Request Group
Name Application Name Application
1 AP Payables Standard Payables AP_NAVIGATE_GUI12
All Reports Payables
2 AR Receivables Standard Receivables AR_NAVIGATE_GUI Receivables All Receivables
3 CM Cash Management
Standard Cash Management
CE_SUPERUSER All Reports Cash Manageme
nt
4 FA Assets Standard Assets FA_MAIN All Reports Assets
5 GL General Ledger
Standard General Ledger
GL_SUPERUSER GL Concurrent Program Group
General Ledger
6 HRMS Human Resources
Standard Human Resources
HR Foundation US HRMS Reports & Processes
Human Resources
7 INV Inventory Standard Inventory INV_NAVIGATE All Inclusive GUI Inventory
8 OM Order Management
Standard Order Management
ADS_OM_SUPERMENU
OM Concurrent Programs
Order Manageme
nt
9 PO Purchasing Standard Purchasing Purchasing Super User GUI
All Reports Purchasing
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